 Okay, we are live great. It looks like we're waiting on two more committee members Hey, Lisa Give it another minute Remind me how many members makes a forum for? for okay And we've got five so I Will kick off our meeting in a minute Wait to see if someone else hops on All right, I'm going to get started Good afternoon everyone and welcome to the May 2nd 2022 meeting of the Art and Public Places Committee First off a little bit of housekeeping reminder to be a good zoom mate members and we'll keep courtesy while other people are speaking Pursuant to government code section 54953 e and recommendation of the health officer of Sonoma County Art and Public Places Committee members will be participating in this meeting via zoom webinar Members of the public can participate in the meeting via zoom At this time recording secretary will you let our wonderful Watchers let it let them know how to participate in this afternoon's meeting absolutely members I'm sorry members of the public may participate via zoom by selecting the raised hand button if you are dialing in via telephone Please dial star nine to raise your hand. You will do this at any item that you would like to make a comment on I a counter timer will appear for your convenience. Please make sure to unmute yourself when you were invited to do so Thanks, great. Thank you And that takes care of our call to order at this point recording secretary will you please take a roll call of committee members? Absolutely chair keifer president Vice chair Jones Carter here member bound Gartner here member esterian here member Puentes here member Nathanson here Let the reflect record reflect that all members with the exception of member sayers are present Moving on to item three public comments This is the time when any person may address matters not listed on this agenda But are within the subject matter of this jurisdiction The public may comment on agenda items when the when the item is called each speaker is allowed three minutes Recording secretary, do we have any public comments at this time? We do not nor do we have any voicemails or emails for this meeting? Okay, next moving on to item four. We've got approval of two meeting minutes First off, we have the meeting minutes for the January 10th, 2022 meeting Chair keifer, I just wanted to interject unfortunately We don't have enough members that were present at the meeting right now to vote on the January meeting But we can go to the next set of meeting minutes Can I do I can I ask a question clarifying that I mean the only member not present is Bob And he wasn't at that meeting either. So I think we have everyone that's needed today. Oh because it's for I apologize Thank you Tara Totally saving the day. I do have a question. Do they need to vote on them separately or can be because of the different people who were at that meeting They will need to vote on that separately. Okay Okay, first up we have the January 10th, 22 2022 meeting minutes They were attached in our agenda packets and I hope everyone has all had the opportunity to review our meeting minutes Can I get a motion for the January 10th, 2022 meeting minutes Make a motion that we accept them and approve the minutes as written for the January meeting Thanks, Ann And Melanie seconds. Great. All right at this time, a recording secretary. Can we take a roll vote? Certainly. Um, so, um, chair keifer I Vice chair Jones Carter I Member bound Gartner I Member as Darian I Member point is I will abstain since I was not the meeting. Gotcha. And member Nathanson I will also abstain because I was not present at that meeting. Wonderful. Thank you so much. The motion passes with four eyes. Great. Thank you. Next we have April 4th, 2022 meeting minutes. I believe everyone was in attendance for that meeting. I am looking for a motion. I'd like to motion to approve this the April 2022 minutes submitted. Thank you. Can I get a second? Second. Great. I would also like to take a roll call about for this item. Wonderful chair keifer. I Vice chair Jones Carter I Member bound Gartner I Member as Darian I Member point is I Member Nathanson I Thank you. The vote passes with I apologize that with unanimous eyes and noting the absence of member sayers. Sorry to interrupt. I believe Nathan was not present at that meeting and so should abstain. So could we change that for the record? Absolutely. Thank you. Oh, abstain. Thanks, Tara. No worry. Great. The record now notes that the meeting minutes for the April 4th, 2022 meeting have been accepted by the committee. Moving forward on to item five scheduled items. Picking off. We have 5.1 a progress report on strategic plan implementation and annual work plan discussion. Staff will share a progress report on strategic plan implementation and open the first in a series of discussions about the annual work plan process. This afternoon, Tara will lead us through a presentation and then conduct or facilitate a conversation with our with our team. Hopefully picking off a series of discussions that will lead to how our annual work plan shall be facilitated and moving forward. Thank you, Tara. I'll hand it over to you. Thanks, Kristen. Eileen, would you please put up the presentation for this item? Thank you. So today, as Kristen said, I'll be presenting a progress report on our strategic plan implementation so far to date and talk about a new process for an annual work plan and open up, hopefully, a series of conversations that the committee can have as we try to tackle a different process for establishing an annual work plan each year. So next slide, please. Next slide, please. Next slide, please. Eileen, are you there? Next slide, please. I apologize. Member Sayers called. I got to help him get in. Apologies. Next screen. Okay. Thank you so much. So to start to start off, I wanted to talk a little bit about where we are at with implementing our strategic plan and how that kind of plays into this conversation about our annual planning process. So I've put in here essentially what our strategic plan, the implementation of the first full year of our strategic plan as it was presented to the committee as part of our annual plan for last year. And then I've added a column for the steps taken to date on the items as well as what we've spent to date on the items. And so this is really a kind of a snapshot in time as of the end of April, showing what what progress we're making on on the strategic plan. They think that it's, you know, it's, it's humbling to realize how much we have going on with the whole program and other duties related to the public art program and others. And how we've been slowly chipping away at what this, what this the first year of the strategic plan called for, but there's lots still to be done. And so I think that it is more realistic to look at prioritizing some of the items called for in the 2022-23 fiscal year and really be more realistic about how we're implementing that and the resources we can put towards them in terms of staffing. So, just to briefly talk about some of these items in particular, I think that the formation of the Art and Public Places Committee Task Forces kind of addresses a preliminary way to address some of the items under community engagement and input, as well as in some of the programming and partnerships. So those are noted there. We've also taken steps to start the process of building an advisory board. We have taken steps to hire new consultants to assist us with some of the work as as is called forth under outsourcing work new contractors. So some of the funds are being spent through contracts. Some of the funds are being spent directly, but you can see that there's still, there's still more to be undertaken. One of the things we are just now starting on is talking about the process for undertaking the public art audit. And then the two projects that are being kind of formulated right now will actually one is fully underway, which is our collaboration with Creative Snowmonger Art Surround project. Those funds haven't been spent yet, but they're dedicated to that project. So that's that's one of the green rows with the $50,000 anticipated cost there. We know that we will be spending that, but it those funds haven't been expended yet. So those are, those are some of the items I just wanted to point out. I'm happy to ask answer any specific questions on this, but I really just wanted to briefly touch on it as an introduction to a broader view of all of our work areas that we're responsible for. And specifically how this plays into figuring out a new process for annual planning. So I'll just move on to the next slide, but happy to also answer questions specifically related to that. So this is a diagram that I hand, hand drew and then edited to try to capture the complexity and the quantity of work that falls under my, my management essentially, and what I'm responsible for along with our contractors such as Jessica and others that we hire to help us with specific projects. So there's a lot of information here, but I'll I'll hold it looked like did someone raise their hand. I'm happy to answer with me. Yeah, go ahead, Melanie. On the build build. So do you want us to ask questions as they come up or wait till the end or. Yeah, if you want to ask questions on that last slide we can go back and put that up. Okay, yeah, so when the build advisory board you said this is currently in planning. What's happening with that. I don't know that. Yeah, we really have just started the conversations of figuring out the best timing to do it and the best kind of membership structure or makeup of that group, but they're just the preliminary conversations amongst staff at this point and so there haven't been any in the invitation center or any discussions with the committee yet. Okay, so when you say this is just beginning it's just the, the staff at the staff level. Yes. Okay. That was my question. Yeah, thanks. Okay. So this, this diagram is really like I said meant to capture the kind of interconnections interconnectivity between the different program areas as well so that's why I felt it was best to demonstrate it visually rather than more verbally. So, the purple circles public art event permitting and out there Santa Rosa are essentially our programs the three main program. The areas in blue are the advisory bodies so our public places committee being one of them that provide input and influence over the areas, different work areas. And then the areas in green circles in green indicate different funding sources for the different programming areas. So, you know, the public art program alone consists of many different components are part our partnerships and collaborations are gifts and accessions the accessions relocations of items in our collection as well as the collection maintenance and conservation. Our rotating exhibits program, which consists of the National Arts Program, nonprofit organized exhibits and guest curator exhibits, or street performer permits that we issue public art and private development which includes managing in projects from developments that are required to complete the requirement and art on site projects as well. Cultural events live at Juilliard is main is the main one under that implementing our strategic plan which includes a variety of areas that we've already started to focus on, as well as our public art projects which include program initiated projects which can be temporary or permanent. Capital improvement project related so when the city is building a new, a new project redoing a building. Whatever the case maybe there are art funds generated from that and sometimes are put on site of that project, and then there are community led project. The first art in public places is the committee itself is kind of its own area within public art. It's an advisory body but meeting the meetings the task forces training policy and procedure budget and outreach kind of our all tasks that fall under that that area. And then moving over to some of the other ones, I won't go through all of them but you can see that the event permitting include the variety of components as does out there Santa Rosa. And then over to the side there's like these kind of floating things which are kind of systematic larger scale things that are kind of always present, but change over time so making sure that our policies and procedures are what we need to run our programs and making our policies as needed. And then there's economic development led initiatives that sometimes crossover into public art such as the small business support program and working on now that includes facade improvement grants. And then there's a lot of dots connected you know dotted lines connecting very a variety of things. So, I'm happy to answer any questions about this but I really wanted to provide this as a starting point for conversation about how can we. How can we do our annual planning process differently than in the past, and given we have a strategic plan that is a, you know, a new workload in and of itself, plus all of our existing things that are ongoing. Are there things that we can prioritize differently. Are there things that aren't public places can take a bigger role in in owning and implementing. So I think it's, it's really a more holistic approach to look at everything, and then decide and have a conversation about what should the public art program be focusing on in any given year what are ongoing things that should be a priority and what are things that we can partner to accomplish versus do ourselves to accomplish so. So that's really why I wanted to provide this to start that conversation. And just to remind everyone you know that our normal process has been historically a one, one meeting where I usually bring a proposed document to you which is our annual work plan and then ask the committee to approve that. Instead of doing that I this process is intended to be a much more collaborative and iterative process where we don't have the right answers right now I don't have something specific to present to you to approve. It's more about a conversation in figuring out how do we get to that document that the committee can can ultimately approve. I'm going to give you a little tariff I may in working with you on this. I think the other big thing is historically, the committee has really looked at what's under the purview of the ordinance, not what are the opportunities of the organization, right, of the committee. The our public places committee is working now is so much more collaborative that, though there are specific things that you need to do that we're in historically I think in your work plans. The, there is just such a merger of opportunities that relate back that go beyond your traditional scope of work, which is, I think you said that but I just want to make sure there's a clear line between the have to have in terms of what we rely on the public places committee to do per the ordinance, and the things that may get a better program overall with your support. Yeah, thank you. So, so yeah, I think that moving forward. This map of our work areas is one kind of consideration to have in mind while we're thinking about this process and trying out something a little bit different. But then if we go to the next slide, there is other considerations, such as, well, the strategic plan in and of itself. But the next slide talks about the continuing project so essentially each year, we might start a new annual plan or we might add things to an annual plan that are new, but we also have ongoing projects that sometimes take three or four years to complete and have ongoing commitments and dedicated staff and resources to those projects that do continue for more than that one year so tracking that in our process. I think it's very important so for instance these are the ones that we kind of have ongoing currently that were continuously and ongoing and working on ongoing. They will have end dates ultimately but right now these are all active in some way. What I would say is consistent in all of this is we will always have ongoing maintenance and conservation of our collection because we have a collection. So that'll probably be the one constant that's a continuing project year year over year. The items that kind of are being managed under that will change year to year but same function essentially. We also have new opportunities that get presented to us so for instance, the highway one on one pedestrian pedestrian over crossing is a great opportunity it's a new opportunity. But funding is needed for that and staffing resources are needed for that so how do we also take into consideration the new opportunities that we don't want to turn down to have public art be involved with and the ones that seem to be coming my way currently are all city initiated so they're all capital projects that either has an art requirement in and of itself or that they just want to include art in the project which is great you know we've always kind of wanted. To look at program to be at kind of on people's radar and be at the level where we were, you know, one of those first phone calls that, you know, hey, we're doing a project we should talk to you about incorporating art in it so now those phone calls are coming in. We also have fire station five which is being rebuilt up in fountain grove that one does have a different funding source but will require staff resources. So yeah, those are the new opportunities that are on the horizon now but there will always be some right there will always be new things coming in so how also to account for that. Lisa, did you have a question. Yes, I do. On the saw panels, how are is our group going to be involved because I know the downtown committee was working on that correct. The mountain itself is a privately done project that the that is being done by a local developer with support privately, but the panels themselves and I'll provide this update later in the meeting under project updates is the public art programs responsibility to put the art panels back on the square and if you recall we voted on casting them into bronze last summer, and so we're currently working on that. Okay, okay. And then so is how is the downtown committee involved, because I know they were taking care of some something with it before me we just the fountain itself. Okay just the fountain itself. Okay, got it and then for the Depot Park. So we did vote on that, and we chose an artist, are we going to, because he did revisit the artist proposal you have that on there are we going to revisit and have we been discussing with the artists, the same artist that was approved before or will we start this process all over since it's been so long. I have a contract with an artist that if we can continue with would be preferred over starting the process over. It's more a matter of revisiting the landscape plan that the artist proposed and making sure that the parks department has the funding and resources to put towards the actual landscape component. So those conversations are have been ongoing, but I think we're getting closer to knowing if we have the ability to move forward, kind of, they're kind of parallel projects that are that that needs to both happen at the same time in order for things to be successful with the way that they artists proposed their piece so. So yes, I don't have specifics on that but we have been in conversation with the railroad square association who is very interested in taking more ownership over improvements to the park, and with the parks planning division to talk about funds for possible landscape changes. Thank you. I have a question. So, the, sorry. The budget that's proposed or the amounts that are here. Does this coincide with our strategic plan or implementation for this next year. I did not provide any proposed strategic plan budget for next year what what I showed you on that first slide is our current annual plan. That is directly from the strategic plan. Those anticipated numbers are what was approved by the committee back last year. Okay. And so this is our current year. Okay. So I know I did not include a slide with any information about what our strategic plan and blip plan implementation would look like for 2022 23 that would be our next fiscal year. I would like to get to that point in a future meeting but I wanted to start the conversation with a broader view of how we can change the process to get there first. Because I was thinking just that it seems like the strategic plan should be our guiding light. If you know we said we were going to do these things and this year and this year for a specific time frame that that kind of goes hand in hand with the budget planning. And for setting priorities. Like I, you know I mentioned earlier our toolkit and I know, I don't know where it falls in the plan but it seemed to be when we were doing this planning process, a hot button that we wanted to, you know, really streamline the process for getting information out to people on how to use our services. So we're just thinking we don't want to lose sight of those kinds of things. Yeah, I think I think that's helpful to hear that a priority should be put on our strategic plan implementation. For sure. It's also, Eileen, if you could go to the next slide, it's also, it's also harder said than done because of all the other commitments we have right. So, I mean, in just if you just look in public art strategic plan is one small spoke off of that wheel, right. So, I mean, you know, prioritizing that I think is that's good direction that's good feedback, but in, in, you know, what's the trade off, can we do everything at the same priority level or do some things need to be less of a priority, I think is how I would respond at least initially to that. And I think, I don't know, I just think our committee could be more involved in working out some of these details like, you know, we could, we could take on the toolkit, and, you know, a group of two or three people could work on some of these projects. So that doesn't all fall on you. You know, maybe. Just a thought. Yeah, no, I really appreciate that I mean that is what what I think is a part of the solution here or a new way of doing that is to figure out which areas aren't public places committee members can take more ownership over and be be active in in developing that project. And so if that, if that, if those are items right as a strategic plan that committee members want to sign up for and have the time to commit to developing doing research, you know, whatever whatever is required. I think that's a great, great solution to help spread, spread out the work. Yeah. Jessica, did you have something to add. I just wanted to jump in and say that while the strategic plan is, I liked what you said a guiding light Melanie, the actual timeline of it is not necessarily something that we need to stick to. Right, so I think that that's one of the things that is interesting in looking at like how we've gotten where we've where we've gotten so far in this year's implementation of it. So it's like, I think when you start looking at what's called for in the next year. It's a lot of things that are continuing, but then doing the toolkits is a new project undertake. And so how, how do we, how do we add, how do we keep adding work with no more essentially, you know, and so I think that's exactly the types of solutions we're looking for Melanie is to say yes we have the ability to use our public places committee member subcommittees or task forces to really spread the work around and, and we can also say well okay. So the advisory council or committee toolkits doing a new new programs so that there's funding available for artists. How, you know, does that mean we have to start a new program does that mean we have to do a new call for artists or can we allocate those funds to a need we already know we have such as like the highway one on one over crossing you know, how do we look at it so that we're not just saying oh well strategic plan called for this and it's like yes it did but let's be smart about it and say well those funds also fit for for this project that's already we know we already have to take on. I think to that point because you say resources and resources I think I'm hearing you say staff. That's one thing, it expands it if to Melanie's point, you know, the committee takes on things that they're particularly interested in, because the other resources money, and the money is expand is much more as leverage differently when you look holistically at this. I love the idea of committee members saying I want to take this on. Because, you know, your questions will probably force us to look completely outside of a PPC to see how to make that happen. And that's where the leveraging really happens. So yeah that those are that's that's kind of what what I think this conversation can do is just start asking those questions, and trying to answer them, knowing that there will be a variety of solutions maybe that we need to try to figure out what's going to work best, and then make improvements as we as we keep moving along. So that, you know, that's really what I wanted to start off by talking about today so I'm happy to hear from anyone else who wants to chime in with ideas or or just, you know, are there areas that you feel aren't public places committee members can take over more actively, are there suggestions for how we prioritize when we get requests to be involved with projects, those types of things that would be helpful to hear from you on Nathan go ahead. Yeah. I think maybe in some respects my experience with opa and kind of interfacing with them to bring that fair to Juilliard Park is, I don't know, it's kind of like that's sort of shaping the way that I'm reading this material. And just being able to write to you to to kind of achieve really basic infrastructure goals for that event was very helpful. And I think a lot of the time those kinds of basic considerations are, you know, the place where things need to start. So, making that available on the website feels critical to me. You know, the fact that there are no bathrooms there, but portalettes are available free through ecology or the fact that you need to make arrangements for garbage collection if you're going to have an event. All of these kinds of things are represented significant obstacle if they're unfamiliar to an organization that's trying to get something going for the first time. But as I'm looking at this, and you know, I'm not officially involved in that organization but it seemed like an opportunity to kind of workshop some of the issues that might come up in, you know, as as as more expansive kinds of cultural events start to get into the mix with this committee. And I think it might. Well, yeah, I don't know. I think that. Oh, sorry. Well, I'm just I'm not sure you know I'm sort of working on this I'm helping them to facilitate this project that sort of checks a lot of these boxes but when I look at this I'm not quite sure how to engage with it. Well, what I hear you saying, Nathan, which I think is helpful is that there's a lot of information that we can share with the public and with partners and if it's more accessible like on a website that's more functional than what we currently have that helps get the information out there and gives people the tools they need so I mean it kind of plays into the toolkit idea which is exactly what we wanted. One of the goals of that project. And also in our strategic plan is, I mean we very clearly recognize that we need a better website and so, while the out there center of the site has public art featured on it it doesn't serve like kind of more of the business or administrative need of the public art program for, you know, website format so I mean that is definitely still on our to do list to make sure that what we're presenting there is helpful guiding information that gives people tools to do what they want to do. So, I mean that's part of what I hear you saying. Anybody else. I was just going to say, I think this sound like a broken record but it just reminded me when we were talking about, and I'm not trying to harp on the toolkit thing but we were doing the street mural project. I think it was raises collective, I'm saying it correctly. And there were some really great artists there and they were talking about wanting to do a mural and how do, how does it work and we don't about art and public places and they were. It was just astounding to me that they didn't know what options were available to them, or how to even start. And I guess I just keep going back to the fact that we have to make it easier. We have to somehow get the information out to people about what is available to them. And so that it's not part of this some cumbersome process. Yeah, thanks. I mean I agree with that completely. I agree with that too and actually Tara I wanted to just say now that I've been kind of listening to the conversation and pondering this that this diagram that you outlined I mean it's really helpful to see the relationship of the public art committee to these other areas and. But how to represent something this complicated to the public I think is a really big challenge. But probably what art and public places does and actually this is one note I made as people were talking that it. We're represented as an advisory body, but I actually think we have some authority and I'm wondering how our authority over decisions. What compares to let's say the downtown subcommittee economic development subcommittee or others because that can also, I think be useful information to the public. As well as us, because we actually vote on things and our vote counts and actually makes things happen and so where the power lies I think power dynamics are really important for people to be aware of and I think it also helps us understand what responsibility we have. But about looking at all of this I mean I think it's even myself I was thinking, what exactly is our role relative to let's say out there Santa Rosa which also does public art activities. And so knowing knowing what the relationship is specifically internally is helpful but just as important I think is that the public can actually see it on a website, navigate it, really understand it. To two melodies point. And one one last thing while I've got the floor is. I think Kristen I think it's your background is that a mural from the birthday project, whatever that is in your background is awesome I like that. No, that's in Juilliard Park, that was Julia Park, sorry, I was trying to place it, but anyway, I love seeing that thank you. I just want to respond I see your hand up please just hold on one second. I just want to respond to the advisory bodies note. I mean, I think you're right we can very, we can distinguish and better articulate aren't public places authority over the explicit areas that are stated that we have authority over. I think advisory bodies is, it's just kind of a blanket term that we use for the bodies that aren't counsel in the city, like the planning commission and the design review board and the other sub committees but I think you're right we can be much more specific about that, because your policy, even though the policy itself refers to aren't public places as in that they're established to advise city council the city manager, and the arts coordinator, you know what I mean it's like, it's just, it's more about terminology, and how we use that that phrase within the city structure but I, I like that we can better clarify that for the public in particular. Generally, I'm generally in the public the public doesn't need to know the sausage making behind it like the things that we struggle with and who does what it, the idea that I always hear this committee and I think Vice Chair Jones Carter and I talk about this is it should be more seamless from the public's point of view. So the answer to the public should be yes. And this is how not yes this is how because we have this connection to this, or whatever it is you know. Yeah. Lisa. So, I had a couple of questions. Um, one of them actually was for Jessica to in the live at Julia Park which I'm really excited that's back. And so, when I'm out there and I'm talking to people I like to tell them more about the arts and what's going on in Santa Rosa. And so I was looking at a few of these items that you have on there and that one particular it you know I looked on the out there website and stuff and it doesn't. It's, I don't see it on there, I could be, it could just be me, and I don't see what bands are going to be playing that day and so I just as much as I'd like to get as much of the stuff that we can out there to other people, and make it so you know they can preserve these Sundays to have you know free music at the park bring your family bring your dogs bring whoever and just have a good time. Yeah, we're just not quite there yet but it's all in the works and the bands have all been selected but we need to make sure all their contracts go through before we advertise which bands are going to be playing on what days. Okay, perfect. Okay, so I just need to wait for a second and it'll be okay. Probably where the dates, where the dates available. It just says not there's nothing on the out there there is on the Santa Rosa, the city of Santa Rosa and it's just from I think July mid July through mid August or third week of August. And I'm assuming it's every Sunday from. Yeah, I can make that clear. But we will, we will make sure that you all get the announcement and the materials that you can help invite people to come to those for sure. Okay, and then regarding like the street performers because you do the street performers permits are those. Do we know a lot of street performers are pretty entertaining sometimes you just want to sit down and watch or listen. Is it just, we just give a permit, and they go out there and there's no, you know, notification to anybody what's going to be out there when or how does that work. The street performer permit is a free permit that anyone can get as long as they have a auto ID, and they come into City Hall, or we can do it through email. Mostly mostly, and they essentially don't have to say where they're going to be the permit allows them to perform on any city kind of right of way so or so parks sidewalks where they can fit without blocking the sidewalk, they can be in, you know, a park they can be in courthouse where so city property not like in front of Oliver's or something like that it doesn't cover private property. And there are certain kind of restrictions and guidelines that they're, they follow, in terms of volume and how long they can be in one place and all of that but that that's essentially what they're permitted when they get a permit. Okay, great. Thank you for that info. And I think that's it for me right now. Any other thoughts on how we might undertake strategic implementing strategic plan and coming up with an annual work plan. I know it's a dense topic I'm, I'm trying to think of what will be most helpful Tony suggestions on what would be most helpful for me to bring back to the next discussion about this. I think that's also open for input. I think that it seems like it may be more helpful to have a series of these conversations closer to each other so they're not all a month apart. So I would like to suggest that we have a couple of special meetings so that we can really kind of dive into some of this a little bit more but I would also like to hear what would be most helpful. Sorry, sorry, no. No, you said you were done so. No, I know I'm not done now that since Tara did say that though now I'm just wondering, would it be possible because I know Tara, you're, you know, all of the stuff that you put down and you're familiar with it. What give us an idea what would be easiest for you to give out to us as the committee and to take on. So, I mean, I might want to grab something something looks interesting to hear it mean something I would would want to work on but the thing is, is I really don't know the complexity of that item and it could be a lot more than you know, or it could be a lot less or it just just to give us ideas and which would help you a lot and for us to get some stuff done and actually, you know, be more of a collaborator group here. Okay. Okay. Thanks. So suggestions for areas or tasks that aren't public places committee members could take on. Yes, would be helpful to you. Absolutely. Nathan, I saw your hand up next and then Melanie. Yeah, I'm just, I'm finding it very helpful to look at this chart, but I'm also wondering if it might be possible to make some kind of notation around intake sites. Right, like, like how do you, what are the points at which kind of interface with the process is available publicly. You know, these kind of like starting points. You know, I'm for like out there SR it would be the website, I guess. But you know also in terms of permitting and those kinds of things. I don't know I mean I could go through and make, you know, put in hyperlinks for myself but I think it would be helpful to kind of have a sense of where you know how people are engaging with this structure and with this process. That's the starting point. Thanks. I think Melanie you were next. For the new opportunities. Do we know how much money would be for each one of these things. I think the two on that list are really just I think it's the other way I lean on the presentation. There you go. They're just the highway 101 pedestrian over crossing and the fire station five the fire station five has funding from the project itself so they're not asking for funding at this point. The other one, however though you heard our conversation with Grant at the last meeting. I think that they're at a place where, you know, the recommended budget for this project would be at least $200,000. For art, given the size and scope because that's about 1% of the construction budget. And so what essentially where we're at with those conversations is whatever are in public places can't fund, we will have to ask for other source, you know, ask another source and I think that that grants team is willing to go to additional funds, but that's essentially where what the where the process would lead to. So we have under programming and projects, we have 100,000 there. That's from this year so all of the funds for this year are allocated already projects. So we need to look for things that aren't on that spreadsheet they would essentially we would need to look at what's in our reserves for the public art fund, and how much knowing our other commitments or other things we want to prioritize. What, what could we spend on that out of the reserves. Okay. And what's our reserve. Right now, as of last week when I was doing the calculations it's a little under a million dollars. Okay. Okay. And do you know what's earmarked already of that million for next year. Well, if we're implementing our strategic plan and going along the same, you know, using the same using the schedule and implementation plan as laid out in the plan. The costs for next year are probably around 300,000 $330,000. Okay. If, if we're also going to be doing our same level of continuing projects so that also adds in our contract staff that we have it adds in our annual conservation and maintenance. So the. So in that amount that we're also looking at it, you know, our regular programming that we would do new new project new calls for artists and we put kind of a placeholder of $50,000 in that spot. So theoretically that line item could go towards the one on one over crossing, but we probably need to beef it up more right like that's not quite enough. Okay. And do you want to go ahead. Yeah. I feel like, you know, just having been not been here during normal times, I don't really know how things roll normally when people start talking about usual things that you know do their park I think I just saw a little bit of that that because we moved here the end of that summer. Before it wasn't happening anymore. I just I love all this information but I'd love to see it presented in a couple different ways. Like, even, and I don't even know if I just don't know where to find it. What kind of things happen on a calendar roll regularly, what kind of things are possible. Do you understand what I'm saying just like I, I see all this and I love the relationships but I get kind of lost in the, the open possibilities and not releasing some of the stuff might just roll naturally and happen and there already are, I could be wrong maybe but it's really negotiated every year. So I would be curious to see and even some of the things Nathan was talking about just like, how does one even enter in what what what places are their openings for more things and just to make that more accessible I just don't. I don't know where to start in some ways. So, maybe it's just me but there you go. No, I understand that it is, I know that it's hard I recognize that it's hard to respond to all of this information. It's dense and it's complicated and it's not something like it's all in my head and I do it every day, but it's not anyone else's head and no one else does it every day so I totally get that. I think that the interesting thing is I think we can present a little bit more of a linear annual snapshot of some of the ongoing programs but nothing is the only thing that's really consistent like there's only a few things that are actually annually consistent. The rest are case by case, whatever the project calls for. So it is challenging to look at it that way but I can. I can take a stab at reorganizing it in a little bit different format that would capture some of that, as well as kind of those access points, where the public can get the information or be involved with the project that we can add those things in. You know live at Juilliard, you know, we're speaking like non pandemic times right live at Juilliard is an annual program, the National Arts Program and all the ongoing exhibits are annual programs they're just different. There's different exhibits each year we don't repeat all of them every year. The only one that's consistent. There's only a few that are consistent each year. You know, our annual ongoing maintenance that's consistent that that that task has to be done but it's not consistent which artworks are being fixed and work right so it's a it's a, it's a, yeah, it's a messy complicated picture to look at that way but there are things that I think we can pull inside and you know, here are the regular annual programs here all of the projects that have different timelines and need different things at different points in time. Is out there Santa Rosa on a schedule do they have certain things they do it certain I know as they done holiday things and. I wouldn't quite say that we just launched that new website as you know and kind of that a new fresh look and branding we're also kind of restructuring how out there functions and where where we're involved in the community how we're involved in the community so I think that all of that is is there may you may see some new kind of recurring things that happen the website I think would be a constant highlighting events and businesses and artists are kind of a constant but they're going to be the ones who are highlighting where are those out there Santa Rosa does not produce events anymore and so we may be at an event to have a presence to be a sponsor of that event or just be be there but we wouldn't be putting on the event so I think you really I don't know if you were here. Back in the days when winter lights was on the square or winter blast and we had a kind of a branded truck that we would bring around to events and sell merchandise out of the back or have a photo booth in the back. That that doesn't happen anymore so even that isn't really there's no like scheduled appearances anymore. So is there any desire to to look at the calendar and I'm only using the calendar is one sort of structure. Example but to look at places where we are kind of sagging and not having any public interface or any, even any ideas that people to propose like spaces or kind of in a sense, advertised opportunity. Maybe as briefing up our programming in the city. Yeah, well I think what I'm hearing you say is is and maybe I'm not maybe I'm interpreting it wrong but what I'm hearing you say is what. What can we do to add programming and times that there's not enough going on and I don't feel like that's the problem we're going to solve. That's great to know. I think it's more about how do we get the word out to people that we exist that there's a program and here's how we can provide resources and tools for you to do the things you want to do. Here's what we want from you if there is an ask I mean some of the programs that we're going to be undertaking. For instance, we started talking about how we're going to approach the public art audit, which is called for in our strategic plan which is essentially identifying where public art and where recurring art events are throughout Santa Rosa that we commissioned them or is involved with them or not, so that we can have that data and then map it and identify who has been doing the art in Santa Rosa who has gotten the commission to essentially who hasn't where and who has made all of the generated projects that we weren't involved with, and then where our areas that we need to invest in because they've been under invested in by the city and by the public art program. But one approach to doing that that we just talked about last week is to start off by collecting the data through crowdsourcing so having people throughout the city. You know, submit a photo or picture and image and a short description of that thing whatever it is that they want to be considered public art in Santa Rosa. And, and so I think through that engagement process they will be more awareness throughout the community of what we're what we're doing that we exist but also that what we consider public art and what art is in the community and I hope that that will make a better conversation more broadly. I think that that that that project and that kind of idea is more along the lines of what kind of what, yeah what what tools we, we can start employing to help the problem, so to speak, of not knowing the public art program or what public art is in Santa Rosa. Kristen. I had a couple questions regarding the annual work plan discussion slide that we have in front of us. In terms of continuing projects. I was curious why the fifth street parking garage is not listed on this list. I guess just thinking in that unum is on here, but it hasn't been completed and. Yeah, no, it's a good, it's a good question. I have an answer for that so this, this is, this is continuing projects anticipated to still be going on in the next fiscal year starting July one. Okay, so unum is still supposed to be going on because it's not anticipated to be installed until August right so that's why it's on there but the parking garage is going to be installed over the next few weeks in May and then it will be done. Okay. Thank you that clarifies that. So I think we can see an opportunity. Yes, understand that I'm acknowledging that it is a lot, a lot of information and that there is merit in and seeing kind of the, the graph that you had put together and how there are opportunities with other programs within the city and how that there wasn't necessarily so much of an opportunity previously when the art and public places committee was under perks and recreation. And now seeing a lot more opportunity for partnership and ability to work without their Santa Rosa, it doesn't seem as nebulous of a concept. I think something that would help me tie down a little bit more of these concepts is to take some items that we have on our strategic plan implementation schedule, and try to associate them with the bubble diagram. That would help me understand where these kind of items fit and how they can be accomplished and making it so the strategic plan. I guess that toolkit doesn't seem so large of a task. I'm going to associate it with other things that are happening within the city currently and how what we do isn't necessarily in a vacuum that it works with other programs in existence. So I would suggest helping us kind of work how to associate our strategic plan with other programs that we're involved with. Okay. I'm not sure that's an interesting connection to make and I may need your help in making those connections, because I'm not exactly sure. I mean other than connecting the programs that are kind of on that work plan work areas diagram I'm not exactly sure what it. Are you talking about other areas that you're involved with that have overlap or I think that in terms of if we look specifically at building stronger relationships with community organizations, you know, we can look at what organizations are in place with the associated programs. And that would be a starting point instead of recreating a wheel or re, you know, trying to I think I understand better. Yeah, that makes sense. So just using it sounds like it's using partnerships and collaborations with other entities to achieve our to do list essentially. Yeah, breaking it down the tasks that can be associated to an existing group. Yes. I don't think all of them are relevant, but some for sure. Okay, I see everybody I put this in the chat but I just want to thank you all for this informative discussion. I have to leave. I have another obligation. Okay, thank you Jeff for being here. Thank you very much. Well, I think that I mean I've heard some helpful suggestions I think that I can prepare kind of prepare re format some of this and bring back for the next phase of this conversation and then I would just encourage you to continue to think about it and respond to a request I'll be sending out for a special meeting so we don't lose all of this information by June, whatever our next meeting would be. So let's try to get together sooner than that to revisit this and I'll provide suggestions for areas or tasks that are public places committee members can take on or be more involved with. I can add kind of interface or access points by the public onto the diagram. I can try to present different information that same information but differently in a more calendar format so you can see annual programs versus projects that have kind of standalone timelines. I'll bring budget details so that we can start looking at more. What if we were to implement next year strategic plan exactly as it's called for what what would that budget commitment be in what's in reserve so that we can look at other opportunities. And yeah looking at partnerships that we already are planning on or doing or could do that would help with accomplishing some other tasks. And please bring whatever notes and information that you, you've come up with or that you would think would be helpful to share in the next conversation about this. Jessica. I just want to mention to you if you're looking at all of this and there's something that kind of piques your interest or there's something that you think the appc could tackle, you can email me in the meantime and if you want more information on any of the parts of the map. Yeah, exactly one of the things that I think comes to mind immediately for like an area for the committee to be have more ownership over and I mentioned this to Christian Melanie earlier is is like that the idea of doing open houses and engaging with the community and sharing what public art program is doing what our current projects are what we have to offer. And for an example could be having you know the committee really take on identifying events to be at if we have something we can hand out or have an activity that would be a benefit to the community at an already existing event I mean the Wednesday night market is coming back starting mid May and so there'll be thousands of people in courthouse where every Wednesday, and so you kind of have a built in audience, right in situations like that. But we have to figure out exactly what we want to talk to people about so you know it's like there's still stuff to figure out but I think that that general area is is an interesting one for committee members to be more involved with. And also to I don't know if we can do this the pride parade will be in June, and that's something to consider. Yep. So, um, so yeah I think I mean unless anyone else wants to chime in with anything I think we can move on for today but we'll be revisiting this again soon and thanks for all of your input today. Thank you so much for that question quickly. The Wednesday night market or open house opportunity might be a great way to talk a little bit more of like you were saying that crowd sourcing option or venue for getting feedback from our community or constituents on on what's meaningful and what is what people want to see. So I think that that would be a very fruitful opportunity. I think we're ready I mean if we could get our act together fast enough to have this crowd sourcing our audit program ready to launch I mean Jessica found another city that is doing something similar so we know that there's something that we could at least start with right. So it would be interesting to have that be the main thing that you're talking to people about like, hey, we just launched this new website, it lets you go on there and enter any piece of art that you know about and Santa Rosa and share it and. I mean that's, that's kind of cool I think people will get excited about participating in that. Great thank you Tara. Thanks right as a thanks right as a great thank you everyone. Yes, I would like us to move on to item 5.2 review proposed gift. Hold sorry one second, just because I think we had a member of the public on earlier just want to make sure you call for public comments on that last item before we move on. Thank you for reminding me. Recording secretary do we have any public item or site public comments for the strategic plan implementation and work plan discussion. Thank you. Well we do still have a number of the public online we do not have any raised hands at this time nor are there any email or voicemails for this item. Okay. Right now I would like to move on to item 5.2 review proposed gift. Staff will present information on a proposed gift of public art to the city of Santa Rosa. Artist Adrian Littman has offered a sculpture tame the fire to the fire department for placement in front of fire station number two on stony point road. The fire department has approved this location. We will hear presentation and then our recommended action is to provide aesthetic review and discussion about recommendation to the city. Thank you. Yeah, thank you Kristen. So, as Kristen said this is a proposed gift by the artist, Adrian Littman of a sculpture. He has made entitled tame the fire. Next slide. I would like to go over the process. We in our public art policy we do have a process outlined for reviewing gifts of public art to the city. The technical review is done by city staff to determine if the artwork can be legally donated or loaned to the city. And then the policy calls for the art and public places committee to provide aesthetic review, including evaluating that the artwork demonstrates excellence and aesthetic quality worksmanship innovation and creativity. The artwork demonstrates appropriateness and scale and form and is of materials suitable for the site and that the artwork builds the diversity of the public art collection. And then collectively staff and art and public places committee is to provide a recommendation to the city manager and his or her designee who ultimately will who ultimately has authority over accepting gifts. In this case, the city manager designee is our department director or our economic development manager so right so can be the ultimate deciding factor on this once she receives our input. So next slide. This is the current gift being offered. It is titled tame the flame fire sorry team the fire by Adrian Littman. The sculpture shows two large hands made of stainless steel holding and containing flames. It is painted steel and stainless steel 14 feet high six feet wide two feet deep and needs to be bolted to a hard surface. I have a video. I don't know I lean do you want to try that link see if it works. The artist sent this just to show the scale, the scale of it, and that's it. It was very short. That's the video. Okay, next slide. This is proposed location this is fire station five on sorry fire station to on stony Point Road. The address is 65 stony Point Road. This location has been approved by the fire department and the location, the exact location where the piece will be is already concrete and the sculpture can safely be bolted to it with no additional lines or or base needed. And so next slide please. And that's, that's it. The review that I have undertaken meets all of the criteria so yes the artwork can be legally donated or donated to the city. Yes, the materials are durable and would meet our maintenance needs. Yes, the ongoing maintenance needs anticipated for this piece would fit under our contract for our annual maintenance. And we have a confirmed site for the artwork. So, the aesthetic review to to the committee the questions really are, does the artwork demonstrate excellence quality workmanship innovation creativity, does the artwork demonstrate the appropriate scale and form, and are the materials appropriate for the site. And does the artwork build the diversity of the public art collection so that's the question those are the questions to ask yourselves and for the committee to discuss and then provide a presentation. Next slide. So it is recommended that the committee recommend acceptance of this sculpture, but but please it's open for conversation. And then ultimate, ultimately we'd like to have some of the commotion today. Happy to answer any questions. All right, do we have any questions at this time regarding the proposed piece. Lisa, raise your hands. The same Adrian Littman that he also did the one in front of the fire station wants to know my avenue to correct correct yeah okay because it did look familiar, and I think he does have some other pieces. He did also the beer on. Okay, so, okay, good. So, so technically we don't, we haven't owned or commissioned any permanent pieces from him ever. He's applied for many of our public art opportunities in the past. The one temporary project he was awarded was the one that is in front of this Sonoma Avenue fire station. That was temporary through our fire response project and then has stayed ongoing, stay there ongoing. So this, this would be, oh and then the beer was done through the open and out program, and it again was supposed to be temporary but it's been ongoing as well. Yeah, I think it's great. Okay, and then this is going to be right across from Finlay Park to correct. So, you know, when you direct going down some avenue you're going to pin park you will be able to see it. Those were, yeah, those were my only questions for now and then I'll add anybody else they want to ask some questions. I guess I have a few questions. Regarding the location of the piece. I hope that it was considered you know turning radius of the fire trucks and making sure that all those clearances where we're taking into consideration. Definitely. I think that the. Oh sorry we're only doing questions now not comments. So, I will just leave it at that. Any other question. All right, next. If we want to move forward with any with further discussion of this I, I understand that we need to put a motion on the table. Would anyone like to make a motion to recommend accepting the gift or if you have a question again, the maintenance. I know you said something about that I just want to, how much again do you think the cost of the maintenance will be on this. Yeah, we don't have I don't have a dollar estimate to share except that the materials themselves are durable and don't require a lot of maintenance in general the only thing that may be needed is just annual cleaning very light cleaning. In a, you know, several years time painting may be needed for the patent services. But that that's that's also minimal cost so we anticipate that the cost would fall under our normal contract with our conservator which is $50,000 a year for all of our collection needs. Any other question. Yeah. So this is different than the one that's at the other fire station we that does not belong to the city correct. Well if it fight fight during during COVID it was installed. And no, was it before COVID I can't remember. It became a long term loan, essentially. So before COVID. Yeah. Anyway, it's definitely it was installed as part of our fire response project was anticipated to be temporary. It's been on an extended loan. If there's a need to bring a request to accept, you know, another donation I would bring that forward but at this point I think it's a long term loan. Okay. For our information. Are there any anticipated risks with approving or recommending that the city accept this donation. It sounds like it's a pretty seamless partnership if the fire department does want a piece here and the artist is willing to donate. So I was wondering if there's any risks that I'm not picking up on. No, it's pretty pretty straightforward process in this case I think the only, the only risks that we ever see in something like this as if the artwork itself ends up needing a lot more maintenance that then we anticipated and I don't foresee that happening in this case, or if the site becomes unavailable and you know and can't it can't be there anymore then we'd have to find a suitable replacement location. However, there's always the opportunity as there are as there is with this applies to any item in our collection there's always the opportunity to deaccession a piece of art if we absolutely need to if there's not an appropriate site anymore or we can't care for it anymore given the cost. We can go through a process to say we don't want this anymore we want to offer it back to the artist or the artist family or there's you know, there's a variety of steps that can be taken if that is ever needed. Okay, that answers my questions, thank you. Moving forward with a discussion, we need to have a motion on the table. But anyone like to make a motion regarding the proposed gift for fire station number two. I would like to motion to approve the sculpture from Adrian Littman as a gift to the fire station number two. So just to clarify the committee's role to recommend that the city adopt. Sorry, city attorney or their designate. I should for this. Did he meant yeah, the city manager to adopt. The Adrian Littman donation sculpture for fire station number two. Great, thank you guys. In terms of discussion. Would anyone like to offer their opinions or kind of a summary about this piece. I think it would be a great kind of way finding. Oh, sorry opportunity for the fire station. Sometimes I don't act. Sometimes people driving by don't actually realize it is a fire station right there. There is a few other city properties right there. Belonging to public works and water and I think this would set this apart from and be good way finding for this location. So I'm happy to voice support for the recommendation. Before with before vote is taken. Please do call for public comment as well. Great. Oh, Lisa you're on mute. Here. Okay, sorry about that. There we go. Yes. After I think all of our disasters that we have had in relationships with fires and the damage that has been caused the laws of loss of life. I think it's very important that we do recognize and bring attention and have some kind of remembrance and more of. Of those tragedies and stuff so, and I think this does help I think this does it brings it definitely it recognizes and brings attention to it and that's something that we need we can't just you know for the center of the rug and pretend it and I think this is a great opportunity to do that. You know when you do have the flames and then the hand and there was a lot of hands. And that's in that environment at that time, and the way it's done, I think it's done appropriately. And for the situation. So that's my scope. Yeah, I would like to acknowledge the generosity of the artists and in donating it and making available on a permanent basis and all the work that went into it and thought and yeah, just want to thank him for that. Great, I'd like to ask our recording secretary if there are any public comments regarding the proposed gift tame the fire at fire station number two. We have no raised hands at this time. Nor are there any emails or voicemails for this item. Okay, I would like to take a roll call vote on this item. Okay. Chair keeper. I vice chair Jones Carter. I number point us. I member bound Gartner. I member as Darian. I'm sorry you're on mute. Okay. And member Sayers. Oh, you are also on mute. Okay. Yes, thank you. Okay. Let the record reflect that this has passed with four years and one day. Is it five. I apologize. Five days and one day. Thank you. Okay. What is it? Can we ask for the reasons behind nays? I, I just, I'd love to know here. But if not. It's up to Nathan. Please. I think there's a lot to be said for. Careful consideration about the value of open space or, you know, kind of. For me, this particular object feels like it could maybe use more careful consideration about the complexity of the symbolic language that might address a disaster like this. And for me, I think, I don't know, it doesn't feel like it rises to that standard for me. Nathan, I totally understand there's some, the symbolism behind it, I understand how it can go different ways. I do, I do understand that, but I don't, I just would like a little more in depth for what you're coming at, because I'm only just because if it does come up later on from others and from the public, I want to make sure it's something that I have thought about that I'm just not seeing. No, I don't, I don't, one of the criteria that was, that came up in one of the criteria that were sort of tasked with considering is the level of, like what it adds to the kind of range and diversity of the formal language of public art in the city of Santa Rosa. And for me, this particular work does not add to that diversity in a way that would cause me to vote yes on this. But I, you know, I respect everyone's considered opinion and, you know, making the choice that they did. I agree with you. And I think the artists should be commended for their, you know, contribute, their desire to contribute to the aesthetic and social fabric of the community. Yeah, but for me, it's an, it's an, it's an, it's an A. And did you have a comment? Yeah. I'm a little confused about the process because I share a lot of the feeling about the critical or cultural aspect of the piece, but when I'm hearing that that's something that is recommended we approve and it seems to be a, I'm like, Oh, is this how this goes? You know, like if someone wants to do it and it's not offensive, this is a good thing to do. And are we not always called to critique and decipher every single thing that happens in the city. So I'm curious about that. I'm watching this. I have gotten the impression with other things and people have come forward to do a painting in the street or whatever. And it doesn't seem to be, I mean, maybe a wonderful cultural thoughtful thing people want to do, but it's not going to rise to a level of being super high level of in terms of its execution. But we go, yeah, this is, we want to approve this, we want to, so just like is there times when this is, there's more call for, like, finally tuning how we feel and we have discussions of that or is there a way to sort of set the discussion up so we really are talking about the same things at the same time, instead of it having a variety of rather than just individual thoughts about tonight, this is the time to really start talking deeply about something or we're all kind of going, Yeah, actually, this is the time to this. And I understand I'm bringing up a wide variety here, but it is confusing. And my impression was this was sort of something like this is what we do. So I'll keep watching. I think the thing to clarify here is that the policy calls for the committee to do aesthetic review, following that criteria that I that I listed and that was in the presentation, there's, there's, there's no mandate to hold back or to not think that an honest discussion about those criteria isn't warranted. The committee should do that, should undertake that. But on the other hand, or and at the same time, no, no bucks included at the same time, most donation requests or donation offers come to us because the city department, so in this case, the fire department wants the piece there. And so it's really a request from the department to say, this artist wants to donate this piece, what are the, what's the process to accept it? And so, you know, whether or not we want the piece in our collection forever, or if we don't agree with the aesthetic criteria, I mean, to me, that that's all weighted equally, to be honest. But I mean, everyone's got their own sense of that. I think there's nothing, there's no other guidance that the policy or that I can provide you that hasn't really been vetted. So if this is something that the committee would like to revisit to revise our donation policies and procedures or to figure out if there's a way to say, well, sure, you can put it in front of the fire department, but we don't want it in our collection. So it's up to you to maintain it, right? I mean, that that's another way to go. That's not currently how we operate. But we could change our policies to support a different approach. So, I mean, the questions you're asking are all good. It's it's it's more of a larger discussion, I think, in changing our policy. Under our current policy, this is kind of how it functions. But the questions that you're supposed to be asking under the aesthetic review part is definitely up to you to be as as honest and detailed as you want. So because action was already taken on this item, we do have a vote to recommend acceptance, unless a committee member right now wants to act for reconsideration, then the vote can be. There's some procedure that I'll have to look up if that's needed. But but that's that since their emotion has been taken, we can move on and unless there's concerns. I won't make that motion. But I do I I do appreciate your comments and because I was I'll just say this personally, I don't like this. And but I I went along with what I thought the majority of the people wanted to do. And you guys are more artistic than I am. So I tend to leave that to your purview. But no, I appreciate your comments and think that moving forward, we do need to have a little more. Discussion. And not just Rubberstein. I think this conversation has been good food for thought. I'm not personally wanting to make an alteration to our vote at this time. But I will take the opportunity to think about how we we look at donations going forward. If that's kind of the consensus of the group, I would like to move on to the next item. Is everyone good with that? Thank you. Great. OK, item five point three, we have project updates. Staff will present updates on current projects. Thank you, Tara. Thank you. I have just a few brief updates on our ongoing project. Get my notes out. OK, so for Unum, there's been no updates since our last meeting. Installation is still anticipated in August. For the Fifth Street parking garage, help each other grow mural. The artists have moved their installation date one week, so May 9th instead of May 2nd, which I think is what I said last time. But they are underway with that. Jessica, do you want to add anything else there? Or is that is that all we have to update on at this point? That's pretty much it. They're ready to go next Monday. Great. When we know what their hours are going to be on site, I would like to be able to send a note to all the committee members. So if they want to stop by and say hi or take a look at it, so maybe we can work on something to get out to them. Jessica, they did say that their hours are going to be. Actually, now I forget. I think it was like eight to five every day of weather permits. OK, yeah. For the Astawa Art Panel, so I know we briefly I briefly gave a little update when Lisa asked earlier, but essentially Artworks Foundry is continuing to work on preparing the bronze cast of the panels to be installed on a new fountain in Courtauld Square. I actually have a meeting with the Foundry tomorrow to get an update. They owe us their next deliverable are the final engineering for the panels and how they will be attached to the new fountain, which then will be sent over to the fountain. Construction manager and engineer so that they can make sure that the fountain plans are appropriate to put bronze panels on. So that's kind of where we're at with the process. But that what they what that engineering entails are essentially like what the final dimensions will be of all the bronze cast, because when you make bronze cast of an original, they are a tiny bit smaller than the original. And so well, and they're doing a 3D scanning process. And so they can make adjustments during that process, which allows for a lot more flexibility. But essentially, we will have determined the exact panel sizes, the estimated weights of each one. And then, like I said, the attachment method for how they will be sitting and attached to the fountain wall. And I don't have a timeline yet for when the fountain will be constructed or when the panel to be installed, so that will all be forthcoming. Do you have a question about that, Melanie? Yeah, did you did we ever get any resolution on what was going to happen to the panel? Yeah, so at this point, the recommendation we'll have to go through an appropriate process to get the final to make this happen through the official channels. But essentially, what is being discussed now is for the panels to actually be returned to the family of Ruth Asawa, who have the resources and connections with other institutions who might want to care for them and restore them or display some portion of them in an indoor environment, such as a museum. Because of their current condition, they just will need so much work to make them presentable for outdoors. And even indoors will need a lot of preservation care. So so that's what we're currently talking about. But that would essentially require the accession process. So it will come to the committee for discussion and recommendation. And then ultimately, it has to go to city council in any time we actually want to get rid of something and release our ownership over it. City council does have to approve. And to be honest, we've looked at many opportunities, many options for what to do with those panels. And this really has been the only viable option that we've come up with. We've tried local institutions, even the Snowman County Museum, to take take them on. But they work, they're so large and there's such bad condition that the amount of money and even space needed to store them is just so substantial that most. Most of our county institutions aren't able to take that on. OK, so for our conservation and maintenance ongoing, preservation arts is currently working on repairs to the Tile Dragon mural that's on the Prince Memorial Greenway under Highway 101. That was actually damaged several months ago, maybe even a year ago. Now it was about 10 months, nine months. There was a pretty substantial homeless encampment in that area back then and some fires. It was used as like a backdrop for campfires and several tiles cracked, several sections broke off and fell off due to the kind of use that was going on down there. So so they're finally working on that. They'll be on site tomorrow as well. And then we'll have that up and running. That is an art start piece. And we did offer to Art Start for them to do the repair work, which they turned down. They didn't have the ability to take that on. So we're having our conservation firm do it instead. And we also got a proposal from preservation arts to work on all three of our peanuts, bronzes, which are in our collection. There's the Snoopy and Charlie Brown sculpture in Depot Park. There's Marcy sitting on a bench reading a library book, or I don't know library book, a book, but it's near the library on 4th Street downtown. And then there's Lucy and Schroeder on the plane of the piano at the Finlay Community Center in a fountain. Those are the three that are in our collection. Traditionally and historically, the Schultz family has taken care of those pieces for us. They would clean and wax them regularly, but they haven't been able to do that in the recent past. And so now we're turning to our conservators to take over that care and management of them. The Schultz family does still want to contribute towards their care. So we're working on figuring out what that looks like. The only other updates. Nope, that's it. The other projects really are status quo since last time. So no other update. Happy to answer any questions. Thank you for the project updates, Tara. Sure. Seeing no questions from committee members. I'm going to move on to item six. We've got committee member reports. Would any of our subcommittees like to report out on their task force? And this is also time to report out on any events upcoming or involvement within the community. Nathan, did you have a comment? Yeah, well, I will say that OPAF is opening on the 14th in Juilliard Park. And that's exciting. And that that'll be 20. Alternative art spaces from the Greater Bay Area. And I think even one from coming out from Chicago. And also Starkey Foss Green is opening a show on May 30th at Escalar, who's an interesting local artist. Could you tell us a little bit more about OPAF in Juilliard Park? Will that be a multi-day event or? That's just that Saturday, the 14th. OK. But that but there's a there's a wide variety of performances and kind of community based performative art projects that are happening throughout downtown Santa Rosa as part of that. And it is moving towards opening events in Mexico City and Amsterdam and will be a continuous annual event in Santa Rosa going forward. If all goes according to plan. So I think it's an interesting opportunity to for interface between local artists and a kind of broader international community of artists. And did you get the time? You give the time for the little start at six a.m. and go until sunset. So you see you. Oh, sorry, did you say six a.m. to sunset? Yeah. OK. Just wanted to make sure. Will you send out the information in an email for the upcoming things? I know you sent out the last Escalar show, but and I know you previously sent out an OPAF flyer. But if there's anything else you want me to distribute to the committee members, OK, send it over. Thanks, Tara. Well, I'm not a committee member, but I want to share and applaud the committee for participating in the Santa Rosa J.C. Earth Day mural project. I think that turned out really excellent with everyone's participation who could be there. I tried to be there, but that was the day I found out that I had been exposed to covid. Luckily, I didn't get it, but I had to go home immediately. So I'm sorry that I couldn't be there longer. But but thank you. I thought it's like all of the documentation that I saw about the whole event in itself and all of the different mural projects. And now that I've been able to walk down, you know, on sidewalk by the street, it just really it's it's exciting that the committee was able to be involved with that. So thank you. It was a lot of fun. It was fun. Did I? I agree. It was a lot of fun. It was good to be be with everyone in the community like that. It still looks good. If you I've been trying to tell people about it. It's amazing how it's holding up to being driven on all the time. Yeah, I, in fact, was like, hmm, I'm not sure these are the clay based paint. They said they were great. Next on our agenda, we have item seven department reports. And I don't have anything. Yeah, thank you. I don't have anything to report today. Maybe next time, but just chugging along with everything. So nothing new. OK. Item eight, we have future agenda items. Time reserved for discussion about whether to place matters on a future agenda for possible action. Are there any suggestions of items to elevate or adding to our list of future agenda items? I think what we talked about today in terms of the donation to fire station number two does somewhat fit under our fire commemoration memorial project. So it's it's good to keep these items in the back of our head as we're having these meetings each month. Actually, I would suggest we add a different item. That that is a specific memorial project that's being planned by the county that may have involvement with this committee. The line item that you just referenced. So for the discussion regarding gift procedures, I think that is something that I would add to that list so that we can keep track that we should have that discussion again or at another time. The green. Agreed to revisit our gift for our donation policy. Yeah. Just also, we were going to talk about the or I can't remember where it is, the youth member Yeah, I just don't want it to fall off our list. Yeah, we can we can revisit that. Essentially, there's no roadmap for us to follow. So we just I think need to figure it out ourselves. So again, that could be another committee involved process. Maybe one of our current task forces or if there's a separate group of you that want to get together to develop the process that we would use for soliciting, selecting, appointing youth representatives. I think that we just are going to have to figure it out ourselves at this point. I thought there was another somebody else who was working on this. There is. So the Community Engagement Office, their staff there that have a planned well, they have a partnership with Latino service providers, which is a local nonprofit organization, and they have a program called youth promotores and those youth are interested in being appointed to a variety of city boards and commissions and committees to provide that youth perspective. And that program probably won't launch until next year sometime. It is possible that we could make sure that our public places committees on the list to receive one of those youth representatives. But we also so that I get that's an option to wait for that program to get up and running. But because I think the conversation we had previously was because it was going to take a while, why don't we just do our own thing? But again, there's no procedures for us to follow. So it's kind of like, OK, well, then let's do our own thing. We got to figure out how we want to identify someone and select someone to be a youth representative. So that maybe that can go on the list for. I think it can be a future agenda item, but I also think it could be a part of our discussion that will have hopefully in just a couple of weeks about the planning planning process because I feel like that could be an area that committee members are more actively involved. And I think the item, how APPC can support community programs and events. I think that does tie in with the the conversation we were having earlier about our plan our strategic plan implementation and an annual work plan kind of as we were looking at the bubbles of the different programs that we're involved in. So I would if we are to have this as a future agenda item, just to think about kind of that discussion we were having earlier. I think that fits. Yeah, I mean, when we I think throughout this process, we may end up taking some items off of that future item list because they're being addressed through kind of a collaborative process. Instead of let's I mean, some of them they still require action by the committee and need to be on an agenda for an action to be taken. So I think that that list might get divided up into areas for discussion in our annual work planning versus future items to take action on that are a little bit more explicit. Well, thank you, everyone, for your time in today's meeting. I'm going to move to meeting adjournment. It says here that our next regularly scheduled meeting is June 6th, but we will keep an ear out for any special meeting to regroup to rediscuss our budget and so that that stays fresh in our minds and doesn't get stale when we come to our next monthly meeting. Great, thank you, everybody. Thanks, everyone.