 say there it goes. The recording button just came on. Good morning everyone. This is early on Wednesday morning and it's the elementary school building committee meeting and I think if I'm looking at we have a quorum by as people know we're conducting this meeting by Zoom and we'll put the agenda up and I just want to make sure it looks like everyone is here and what I might do is just go around the pictures I can see them to make sure everyone can hear. I'm Kathy Shane and I'm chairing this meeting and I'm going to be reading this in the order that I see the picture. So Anthony Delaney just said that you're here or you can hear. Present. Paul Bachman. Mike Morris. Present. Allison Estes. Present. Steve. Sean Magnano. Present. Dwayne Chambl. Present. B. B. Merriam. Present. Diane Chamberlain. Frozen. She's frozen. Or asleep. We'll come back. We'll come back to make sure she can hear. Rupert Roy Clark. Yes I'm here. Jonathan Salvon. Present. And Ben Harrington. To and present. Okay what I just noticed as I went through it I knew that before is no one has the same first name so I can actually go through and call out first names. We're in not multiple this is and that's. This morning we have one person who has to leave Diane has to leave at eight in the morning so I'm going to launch right into the agenda and Paul if you could pull the agenda up and because just so people know what the sequence is and then the next one I want to pull up is the list of milestones. I thought you were pulling up that you were doing the share screen. Oh me Kathy's going to pull them up right okay share screen and this is the milestones wrong I just pulled up the wrong one sorry. This is Kathy being new to and having way to there's the agenda okay so is everyone is seeing the agenda okay so this is uh Mike and I work through an agenda some of these are just quick notes and he's going to be walking through it and I'm going to actually just turn this over to you Mike so we can bring up the milestones but my understanding is we haven't heard back yet on the enrollment report so the first item doesn't have a report is that accurate so Mike well anyways so first item is enrollment report then we've got a very big overview of a list of milestones and key decisions where we're not putting specific dates on them yet because as we'll discuss we're dependent on the MSBA taking a step and inviting us into the next step so the timeline is very much driven by them and we'll just talk briefly about how often we're going to be meeting at least for the next few months we haven't yet set up a website for the committee that would have the whole project up on it but there is a committee website on the town's homepage if and so we can quickly talk how that works if anyone has questions and then last but not least is trying to agree on dates and when we're meeting in January and February so let me pull up the other screen Kathy has his hand up yes okay who is taking minutes ah very good question thank you do we have a volunteer for minutes and I didn't put it on the agenda we should probably maybe at the next meeting have a question of how we want to do minutes whether we're going to just rotate it through and get volunteers each time I think Anthony has been our involuntary volunteer each time so far so Anthony maybe if you could do it one more time and I'll make sure that is a topic for the January one on whether I rotate it I foresee I'm getting nominated as secretary next week but that's fine okay all right so I'm gonna stop the share on this one and bring up the other document and turn this now over to Mike sure um well while you're doing that Kathy and just my quick two cents on the enrollment piece because it's on here too is that there's two factors slowing down the MSBA the first of we are and this happens to us all the time I don't know if you feel on the town side Paul and not to go tangential we are the first district that's in their new internal computer system of how they spit out enrollment letters and everything so that there's some technical challenges on the MSBA side that has nothing to do with the outcome it's just they've they've transitioned systems um and the second one that's more content based is just we've had multiple and I had one well we could go conversations about how the dual language enrollment um um oh I'm sorry I think I was going in and out I'm gonna turn off my video if that's okay because I think my wi-fi is being a little finicky this morning okay um so um we to make a what I was trying to say is that the dual language enrollment process and procedures are really different from a typical enrollment process uh so they're trying to figure out how to calculate that and so we've given them some additional information uh you know all pre-existing documents that were presented in public at school committee meetings but that is another factor in uh what is taking them a little longer than typical um I don't think nothing from my sense is that it's a cause for concern uh but it is just something that um when we get the letter I'll share with the committee immediately um but those two factors seem to be contributing to a little bit slower response from MSBA and Mike Mike you just might want to explain why that matters but I think that is what we're on the um decision making the milestones yeah I see that yeah so the reason that matters is uh really the next this that's great segue thank you Kathy so you know in terms of module one our first module you know we've submitted everything we needed to submit to MSBA the town council has voted and appropriated sorry about that the the town council has voted funds for the feasibility study uh there was a minor language adjustment that need to be made that has been done so really the last thing uh that we need to do is receive an enrollment letter which lets the the community know what enrollment uh enrollments we can study uh and then uh then we need to go and the MSBA needs to invite the district and the town into the into the feasibility study um the challenge from a timing perspective is that typically happens at an MSBA board meeting and the board only meets every other month so it's not like you hand in your last document sign off your last form and you're immediately in depending on the timing of that you may have to wait and the next meeting I believe is February 11th or it's in mid-February in any case so uh hopefully we'll get the letter and we'll be in good shape to to move forward at that point uh but that's really the only thing holding us up every other checkmark is um or checkbox has been checked uh and we're just waiting for the MSBA to get back to us with that enrollment information there's other questions on that I could do it but I thought when Kathy and I spoke it was just perhaps helpful to to go in a little more detail to things that might be coming up um and that at a broader level you know for things further down on the list so people got a sense of the scope of of the work is that okay Kathy to drive right in yeah yeah okay so and and what I would suggest to people um I can't easily open up the gallery view with everybody's face but if you have a question raise your hand um so that we can pause and take questions or hold or write them down I can help monitor that for you Kathy okay thank you so as I mentioned we're waiting to uh receive the feedback uh and decision of the MSBA and what enrollment still allow us to study um and that'll have to be signed up here locally uh at that point we can um hopefully attend you know their virtual meeting in February and hopefully get invited in to the feasibility study um so you know one of the things to note is every major step along the way involves an MSBA board meeting and MSBA approval to go on to the next step uh this would be other than when we were first invited into the process this is the next kind of formal big step so it happens at the MSBA board level and I say that because I think you know again depending on when we get a letter of enrollment when we sign off on it it may impact things and because the board meets every other month as opposed to the local boards here it can have an impact on how quickly things get done uh but uh once we're through that uh the next step is to select an owner project manager this is a pretty labor intensive process I know Kathy sent some links so you could dig in a little bit more but it's really the last time that the committee uh in my experience feels like they're on their own owners project managers do multiple things but in general there are additional support for the committee and for the town uh they make sure that any other contractor is hired they manage all the contracting of that they also are the people who can say when an architect or a contractor comes in and says oh this will cost this much they're the support for us right they're they're they're people who are licensed architects who do this work they manage timelines they're on top of all the consultants who work for us uh but the hiring of the owner project manager will likely come from a subcommittee of this committee who gets you know does a request for proposals uh receives those Anthony will be critical in this stage thank you Anthony to advance sorry feels like Anthony's getting tasked with many things but we appreciate having you Anthony um that they do they perform interviews um they shortlist candidates and then they'll make a recommendation to this this body to the full committee about which owner project manager they would they're recommending and then there's contract negotiations with that that firm whoever it is that's selected so well it seems you know owner project managers a little less glamorous than hiring a designer and all those things my experience is it's a critical step because they're going to be with you the whole way and they are the only people who truly are a support exclusively for the committee and so getting that right is important they also can play a very large role in communication with the larger public um and and help manage the entire process because I think it does become you know potentially overwhelming uh as it gets more complex over time once that well let me stop there and see if there's any questions on the OPM part I guess I'm not seeing any from Paul or I have a question I can't raise my hand um because I'm a host um so timeline time wise um when should this committee so right now it seems like we're waiting to for the MSBA to meet mid-february when do we do the OPM do we wait until after mid-february to initiate that process yeah I see Anthony nodding his head and and you know Anthony if you're willing to jump in he could also answer a little bit more about the posting period how long it has to be posted and that process takes uh Anthony do you mind jumping in just from a procurement perspective um so uh yeah we uh we cannot proceed with the request for services with the OPM until um MSBA uh invites us to begin searching for one uh there's a the RFS for the MSBA if uh is fairly straightforward it's already written and there's basically a fill-in-the-blank project uh if you are familiar with the way Fort River conducted their RFQ for an architect it will not be much like that it'll be a lot a lot simpler uh MSBA also requires that we submit a redlined version of the RFS before we actually go out so there will be some back and forth there with them reviewing the document after after we've done our part um then it will need to be posted publicly we'll receive the responses from firms we'll interview we'll review them interview them and then with the MSBA decide who is actually hired I'm not sure exactly what kind of uh Dr. Morris can uh correct me on time figures but uh that process will probably be a I would think at least six weeks from posting to actually having someone on board and longer to uh and that's not including the time to actually write and review the thing with the MSBA I think I think that's helpful and I think that's a fair estimate um there also is some small degree in my experience of contract negotiations with the firm uh executing that contract and I think one thing that Anthony stressed that I probably was remiss not to is that every time we're doing legal documents and we found that it's out even with the vote for the feasibility it has to be approved by MSBA legal so there's additional steps because they are a helping fund the project anytime you know this committee might say yeah we're good to go with an RFQ or RFP there's another approving agent along the way and so thank you for mentioning that Anthony because that was a this is an important detail on that that that continues through the whole process that's not unique to this aspect of it any other questions for me or Anthony on OPM I guess my only question is Paul it's that we can't actually go out um before we're invited in and Anthony when you said it's a fairly easy form to fill out you know doing the draft of it internally is then possible you know in advance even though or do we need something in advance to even begin to do a draft I'm just looking at you know are there any places where we can anticipate and be ready for the next step I get there is a we can't do all of it before we're invited but there is a lot that we can do in advance and in fact I've I've already started on the most obvious blanks to fill in so if this committee saw fit to appoint a task force of of people mostly school personnel to start looking at reviewing and filling in the parts that we can I think that would be appropriate at this or the next meeting maybe okay thank you that that was helpful okay I'm trying to scan the room too I don't see other hands up Paul unless you're seeing something that I don't okay so um that process goes on and then we are starting our project team and and the the great thing about having the OPM is they'll have some introductory meetings with the full committee they'll talk about their work and they're going to get a sense from the full committee of how the committee sees the partnership happening right every every project's different every committee's different and I think that's the thing in my prior experience with OPMs is they're all good they're all successful they'll all give a long list of MSVA projects that were successful they were part of but it really is about defining what does the group want so perhaps for a future meeting agenda having some initial conversation around what are the things that are valued I know that they probably need some context that needs to be offered for that conversation but what are the values that the committee has and what is the committee really looking for that that that group to do is going to be a really critical component so when there is an interview committee they go with the charge instead of you know individual opinions so the next part of the process is this is it's called the designer but what commonly thought of as the architect selection the nice thing again is that you have the OPM to help run parts of that so Anthony's role finally gets a little smaller as it relates to this because the OPM really helps manage that process and probably the most surprising detail to people about that process is that actually is that decision is not made by the committee so the committee appoints three representatives and I don't think it's any three I think as I recall though I did not review it this morning I apologize I'm sorry but I was freezing off for a second I you know it's there are three representatives that go and sit with the designer selection panel which is generally 15 people total so three representatives of the town and the district and 12 representatives of the MSBA to interview the finalists the people who are shortlisted and you typically in the past it was in Boston hopefully we'll still be in a place where people don't have to drive out not in terms of COVID but just in terms of convenience and and that 15 member body generally makes the decision not generally does make the decision on the architect that's hired for the project so you know as I remember there is some front end work that the committee can do you know especially a subcommittee of the committee to look at the applications that came in but as opposed to the owner project manager where a subcommittee of the committee makes a recommendation of this committee that decision is made and the majority of people voting on the decision for designer are at MSBA I will say my experience and what I've been told in the past is that there is some deference given to the three members of the of this delegation who attend in their voice but but not always there's examples that I know of of where the MSBA component of that group ends up making a different decision than perhaps that three-member team would there's also obviously situations that three-member team does do not agree right it's not like there has to be a block voting it's actually no way to do that there's no private conversations that can occur it's all in public but but that's a different process than the owner project manager again primarily because we don't have to manage it ourselves because we have the OPM but also because the decision maker is not there's no recommendation that comes back to this group the decision is made you know in that designer selection panel meeting which is primarily comprised of staff or board members of the MSBA so you know that process similar to the OPM you know it does involve a public register you know request for proposals or qualifications a short listing process right so it is labor intensive the end of that process happens in a meeting at MSBA not native to kind of this group so I'll pause there and see if there's questions on the architect or designer team selection process I don't see any okay I don't know if I'm just boring people early in the morning or if I'm being thorough it's well I have one just on timing from the time we select an owner project manager to the process you've just described of architect and design team um rough you know what's what's the month's range of how intense work between step three and step four is there is that a couple months is that a month um so just I'm just curious on timeline yeah so Anthony can help me here but you know it does have to get posted um you know typically you want to get the broadest you want to get the you want to give a long enough time period where you get the greatest number of applicants uh so you know if you put a really short time period these are huge packets that people it's not like a job application we might get a cover letter and a letter of reference at that point we have enrollments we have an owner project manager these are huge very frankly glossy uh uh documents that we receive from each of the applicants so there is a reasonable time frame that we have to offer and we want to get the best applicants we can so that we have the best chance of getting the best architect much like some of the other processes it's not a board meeting but the designer selection panel at MSBA doesn't meet every week so it's not just about oh yeah we're ready it's about we're ready and then three weeks from now it's the next meeting and the you know hopefully we can get on the agenda because there's other communities in the same process as we are so it's definitely not a month it's definitely more than a month you know um it's it's a soft estimate so if i'm wrong please don't uh well you can just tell me anyway that's fine but you know i'm thinking two to three months process from when we first get our request for proposals um we receive applications we shortlist uh we then get into a finalist get scheduled at MSBA have the MSBA conversation and sign a contract three months seems about you know what i'm thinking about anthony i don't know how you i certainly trust your instincts more than mine on this but that's just what comes to mind uh that sounds right it wouldn't not as familiar with the MSBA process at this stage so i'm not sure how much interact how much fulfilling the MSBA's requirements add to that time but i i think that's a fair estimate Mike this is this is jonathan i can chime in a little bit if you like i would love that the MSBA process is very similar to the two other ways the state solicits big public contracts and given the covid piece i think two to three months is probably a a fair estimate it might actually be slightly optimistic um they're a little the other agencies are a little behind in the time it takes them to review uh applications once they come in so you know four months wouldn't surprise me let's hope by then we're past covid and it's two or three months okay thank you jonathan any other questions on that uh no that was that was helpful i'm just you know thinking of an elastic calendar yeah that's one of my favorite things about getting the opn on is they have very fancy ways to you know have calendars that then adjust as jonathan indicates as things change uh that you know they're good at that um or they should be whoever hire should be good at that uh which is really good for the public facing part as well not just for the internal piece but just letting the community know where we are in the process and what to expect um at that point the feasibility study commences so what that means is that whatever the enrollments that are approved by MSBA get studied um we'll look at things like um site selection um we do have a tremendous amount of information about two sites in our community uh i'll be blunt i've been through this before we've already looked at what sites are available at town i don't think there's any new huge site that's big enough for a school that we're going to find but we still will have to go through that process they will will have to look at gis mapping of the community uh take a look at what sites are available um so there's some connection to the planning department and over at the town a town hall to help us with that um we will the architects and the opn will start looking at you know what are the commitments uh and desires of the committee in terms of what the building should look like what the building should feel like um you know at that point at the feasibility level it's you're starting to get a sense of the design but it is sort of boxes that can be moved still uh in terms of the classrooms and where it is you know one of the things that will come out is you know like a typical question would be how much community used to be imagined for the school after hours and that'll have implications of the building design in terms of where the building locks and where it doesn't how do we feel about school safety um obviously everyone cares about school safety but there's really different levels that people feel i've been at relatively new schools or msba schools um that have wildly different feelings as it as it relates to school safety um they're going to want to get sense of um you know players and outdoor areas because that's going to affect uh where the building's located potentially on a site uh they're going to want to know do we have swing space if we decide to kind of add reno and how do we manage that so those are the types of things that go on you're not going to see the beautiful 3d imagery of building at a feasibility level uh but importantly they're also going to get a cost right and it's it's a kind of at an estimate level um and they're going to we're going to you know like almost every other you know school we're going to study multiple enrollments ours may be a little more complex as it typically is in Amherst and at the end of the feasibility study there's a report that's given that goes to msba and it shows all the multiple options and then really there's a huge decision on the committee's part which is at that point we have to choose one design configuration to study in depth in other words we may be studying a consolidated model and a just replace or renovate fort river model and in the feasibility study we can study both of those or maybe a third one we'll see what they tell us for enrollment but uh when we get beyond feasibility you know it's a report that goes to msba there's a multiple meetings with the msba the last a tremendous number of questions of both the committee as well as the design team and then we have to make a decision about a preferred model in other words the next step where we go into study something more depth we can't do that for more than one model and so really you know and kathy and i spoke about this where we get into feasibility we're going to have some pretty big decisions ahead of us and you know my idea was to partner you know and i haven't talked to ben about this i apologize ben to partner with the school committee and the building committee so we have a broad set of public engagement along the way because there's an overlap between the design options the school committee's thoughts on an educational model and and i think the more we can have a consistent collaborative approach i think the communication to the community the broader community the school community will be so much better than if we have parallel processes here so kathy and i talked about that just kathy and i you know there's a two person conversation but but i think i want to emphasize that point that once we get to step six there's a decision a pretty big decision that's been made and we want to make sure we're doing a lot of engagement in step five so that as we're as that process going on we're getting real cost estimates real design looks that that there's an interactive opportunity for for all audiences in our community to be weighing in on their thoughts when i pause there before i get into the uh kind of the the next phase beyond feasibility once we get into um yeah when i pause kathy has her hand up yeah i i tried to do it both ways um you know the the um outreach to the community both to let them know uh as information starts to be generated um i i looked at a couple other town websites you know and i know paul you said the and mike you said the project manager will help us manage a website at one point when the project is flushed out and a few of them were fairly interesting for the way they set it up interactively to really allow you to go on and click on different things so i'm thinking that we might um and i'm perfectly willing to go out and do a few more of these and these were these weren't specifically on schools but one was on climate change one was on housing choices um that i saw and it just um trying to figure out some ways that we can make it easier whether it's at the district council level or we've had to bring things out to where people live school committee so so some thinking of um methods of of getting this out is something i think i would like to see maybe we have a subcommittee trying to figure out ways to do that with working with the it people but i i i agree with you i think it's really important so that uh there's not this feeling of that there's a black box and suddenly a model appears but you know much more people understand that array of choices initially as it gets windowed down to the one that's in more depth so i'm i'm not giving specifics but i'm just thinking there's probably some ways we can do that um that might be innovative or creative yeah paul um mike on the model school program is that still an option for the town or is that something we would not want to look at so uh the model school program historically was they had some designs that were completed in msba processes that um essentially could be mimicked so if you had a similar side school on similar size site um if you if you join the model school project it would limit the number of modifications you could make in other words you weren't starting from scratch you were starting from oh there's a school i'm going to pick west springfield they have a high school so it's not a no one can think that i'm cooking the process but you know we like that high school in west springfield we're building a similar size high school we're essentially going to take that model and make some you know relatively minor revisions in the overall context of what we think about revisions and there were some financial incentives when we were in the process last time that that process was on hold there was no model schools program uh and part of that was they just hadn't updated what a model school would be they were 10 years old and just didn't make a sense anymore um so that's something we can definitely explore as we get into the next phase of mspa i know they were trying to revamp and get that going again i've actually lost track of it so i apologize where they are with that um but it is something that uh can be discussed certainly um i think the challenge that we may face is that um we have a net zero bylaw and i don't mean that's a challenge i think that's a good thing um but the challenge would be what are the design implications of a net zero building and could we use uh a model school and this is like a literal i don't know question it's not a i know the answer to it and i'm speaking in code uh could we use that if we have a a net zero bylaw which might change some of the design um because i don't believe there's been an mspa project that sort of mimics uh some of the the energy efficiency we would need and i know the energy efficiency people think of solar arrays and and other very tangible but there's really design implications on um building envelope and stuff jonathan and steve and a bunch of other people here are more qualified than me to speak about um but it is something we should probably come back to before we go too deep in and that again that's where having an opm can go in and knows the answer to those questions has been through it before and and you don't have to hear me ramble on about things i'm not that clear about so um i'm all for the opm you know jumping in and that's one of the roles is they can answer questions like that and just so on the um we received it was actually forwarded to me by a couple different residents of last week um mspa was doing a webinar on the model school program with an example of a school that had significantly cut their costs by going through the model school program um but it was an invitation only you know even if we that happened to december 4th so it was intriguing you know people were sending it like look this school did the following so i think it would be worth us at least following where that is and it looked like you had to be invited to the webinar you know to be actively thinking about things so that'll be good to get that on the radar screen mic yeah i agree and and then the opm again will be the helpful resource on that one because you know opm's have been they're at mspa all the time they have their own sessions with mspa and on trainings on this stuff and their job is really to bring it back to the committee and form the committee so the committee can make the best decisions moving forward and and i you know i want to say publicly i'm aware of the financial constraints we're all facing in the town of amherst as well and i think anything we can do to to get a high quality product that um has less tax implications for residents is we have to consider in my personal opinion steve has steve has yeah yeah so um i missed the webinar also and i'm going to try to see if they have a recording of it but i would definitely approach the model school i mean we're we're a long way away from this decision i would approach it with great caution this is from the perspective of an architect so exhibit a might be for river and wildwood which were probably an example at the time of using the same school plan twice and so what happened there is i don't know which one was just i'm sorry i don't i lose the track of which one came first but then they also you know that turned out not to be the ideal project to be building twice so um the other thing is i understand that it's a little bit like if you're designing a house do you want to go to a plan book like a book of and choose a plan out of a catalog or do you want to you know design something from scratch but i we have a long ways to go but i can't imagine that there's a site in amherst that's generic enough to be really accommodating of someone else's you know plans but i'm i'm all yours okay um i don't see any as i scroll through i'm trying to see i don't see any other hands up okay um so um so again uh you know after feasibility we get into much we have one thing we're studying uh which will feel good trust me uh when you get there it feels good um and then you're really getting into much more specifics and design right at that point you're getting to a place where the boxes can't move anymore like you've moved them you've you've got them where they are the music room is going to be where the music room is going to be the instrumental small group spaces are going to be where they're going to be i think it's really critical at that point this is my own personal bias having been principal at crocker farm for five years um that we think through uh some of the storage and custodial pieces of that too that is always something that gets short changed and having lived in that building and if Derek Shea was here he would agree with me really thinking through where stuff will go uh you know and sorry at the broad conceptual level aren't so important but then you're really getting into the nitty gritty here you're starting to see some 3d designs of the building you're starting to actually see what the building will look like you get some fun decisions at that point where you're like no actually i like the view from this side better and uh i'd like to have you know some outdoor learning spaces on this side and and so that you know for me you know is fun but the challenge of that side is you're getting real with costs right at the feasibility level the costs are you know and the opium will explain this better than i can but or jonathan or steve could you know the the cost estimates are are broad and now you're starting to make some real decisions about we want this but it would cost x to to do this therefore we don't think we can do it what kind of flooring do we want huge implications on cost and life cycle of a building you're getting into hvac systems you're getting into you know the building operation systems things that you know again ban and other people rupert are much more equipped to talk about than me um and so you're getting into that level of detail because at the end you're getting to project scope and budget so that's where you're saying here's our real cost uh here's an estimate of where we are and that's where you're bringing it to msba at the end of that and msba is saying yeah we'll fund x percentage of this cost not to exceed so so the the work at that phase is you know you've really you've got what you're studying you're getting into real detail so people like allison and diane are saying no we can't have the ell program here because of x it needs to be more integrated right so you're getting into to really specific details on on that um the cost estimators are doing multiple you know your multiple cost estimators go through and the end of that process is you know you have the guts of a building you've got the design uh it goes to msba again all of these times you're going back to msba multiple times are asking multiple questions and they vote and they say yes we will support this project if the sound is willing to finance it and here's the grant that we will give you we will pay this much for this building um and at that point it then goes back to the town to fund the town chair um and and again when kathy and i spoke we we didn't want to get past this because then you're getting into design just you know design uh construction and and a bunch of variables that are way you know years out um but you know we we thought and i appreciate kathy's leadership on this that this seemed like the right amount of scoping for today's meeting so we know sort of the task at hand you know i i do think this is this is probably two years out from where we're looking at you know hopefully sooner hopefully everything breaks right but um you know we can start worrying about 2023 a little bit later uh than than today's meeting but we wanted to scope out at least uh the types of things that would be upcoming so people got a sense of the work sorry if i was long winded you know trying to give the right amount of detail i may have over done it i apologize no no i i think that was great um i'm just going to look to make to see if there are any other questions because um um i the the segue to this is us thinking about uh the work we need to get done in january and february how often we need to meet um and then diana's dropped off this but we are posting the videos so everyone knows that same web page that has our minutes on it and we will be putting things up in packets has the the video so if you miss any part of it but um my understanding of what you just went through mike is it may be once a month meetings in january in february and then maybe by middle of the year getting more intense um in terms of more often does that sound and then there's a selection of a subcommittee that would be helping spec out the the owner manager so there's a subgroup that may be meeting more often so just a sense of our own looking forward on our schedules for january and february and then when it becomes more intense any comments on that i would just say that makes sense to me uh you know people who do decide at the point to join an opm subcommittee it's sort of like a quick intense burst of work and then it's done um but it is reading many long documents uh and making sure we're we're interviewing the right people and then you know the interviews are pretty lengthy as well but for the full committee kathy i think that from my perspective makes tremendous sense okay and so you know so um we will send out some choices of dates but for january and february i was thinking tentatively we're in the second week of this month that we might peg it that week although um when the school we were going to check make sure when this msba meets in february so we're meeting after after that so we're not waiting for another decision from them but send out dates that people can pencil in their calendars and the one issue i just wanted to raise um i don't know whether we have an easy solution diane has a standing meeting that starts at eight in the morning um so everyone was fine with the 7 30 meeting and when we sent that poll out um any day but wednesday we lost two to three people so so we had uh we we chose to stay with wednesdays at 7 30 and she told me she can't easily move that meeting for the spring but it may be if the more intense work that where she would want to be part of the meeting doesn't start so we we can have that conversation again in january but right now i think we're staying with um wednesday at 7 30 and most likely that second week in january but we'll send out a notice confirming that uh so i think those were the the big um issues on you know calendar looking forward so people can put it on um and on january it sounds like one of the things we want to do to make sure we have an agenda is this selection of the opm subcommittee who who would like to be on that so we're ready to have that committee think through what they're going to be doing does that sound about right for an agenda um since we won't have heard back from opm from msba yet i think so i think hopefully at that point we've heard back from msba about the enrollment piece um you know so we can share that as well i certainly hope by by then we would have um so that can be an agenda item as well um but i think both of those would be important ones for the committee okay and what you had mentioned as you quickly went through that my notes it was choose that subcommittee but also have a just a group discussion about what values you know so we have um something that is guiding that so that would be a full committee discussion i would think um to at least start that um anything anyone else would like to bring up before i turn it off i want to open it up for public comments to make sure we do that paul should should we tentatively pick some dates because you know in january and in february i think msba meets on february 11th so if we're meeting on wednesdays for the next two meetings we could look at the 17th of february and either 13th or 20th for january okay that's that makes sense to me so um january 13th would be a wednesday and if we want to make sure we're meeting after msba it would be february 17th and that those would be wednesday at 730 okay everyone you know and i will do what i did this time is send out the agenda and any materials and if you look at the way for school committee we're doing the packets a little bit differently than when you're used to for schools that you know there is a specific agenda and each item that we are discussing will be in the packet as a separate item so as we go forward you know if um people are sending in a report or if anyone wants to download some of these modules we've also the other discussion we need to have um and i don't want to take people's time now is minutes how we want to um review minutes and i'll put that on the agenda for next time there are draft minutes from both of our previous meetings and they have now been posted they're in i believe this week so um so for now if people are willing to if you take a look at those minutes and just send any comments you have in on them we can make the minutes be part of the discussion in january so we can approve them and we can um one way we've done it in some committees is have the one group one person be an approver of minutes so that we don't have to take time on a meeting agenda to have a nine person group reading them but um for now if you just send in comments to me if you see anything in the minutes then we'll have um if there were any changes we can vote on final minutes so i think if i don't see anything else i don't see any of our hands i'd like to open it up for um and the public um we have um one hand up in the public and paul you said you know how to bring in people well you are the host i can't so um bruce i think paul is bringing you in i'll stop the share of the screen so we can go back um bruce called him if you would tell us who you are where you live and uh the floor is yours um bruce called him um i think you all know me i was there last time i'm uh following the committee activity i'm a retired architect um i simply would like to know uh when the owner's pub the owner's project requirement document is formulated uh went in roughly in that process that was uh displayed earlier so so bruce are you asking specifically like is that jan is that february is that march no actually i'm assuming that it is done um after the appointment of the owner's project manager and before the selection project of the architect i assume that it is uh is one of or contributes to the creation of the rfp for the project that is used as the basis for owner selection i assume that's uh the way it works or the order um but really so therefore i guess i'm asking whether that's true or not okay mike anthony the rfs to uh which will be used to solicit an opm will be before the opm is selected it'll be uh pretty much the the first thing that this committee will publish after uh after being invited into the feasibility study state so basically it's the invitation to the feasibility study from msba and then i i think pretty much our first order of business will then be to issue the rfs for an opm the rfs what's that a request for services okay extra services um the the owner's project requirements i think is it sounds that this is a different document i mean it's the list of things that is important and which the building um presumably we're building a building um must perform i i guess from my point of view specifically um as you know i think that day lighting um is a is an important i think day lighting in the classrooms this is an important component of this building and one of the ways in which we can achieve that clearly is to establish a daylight factor and that i would expect or would hope would be put into the owner's project requirements that the owner would require certain uh daylight performance daylight factors in various spaces so i want to make sure that i know when that is happening in the process so i can be usually supportive of having that happen um jonathan dr morris is an opr part of the msba process i i cannot speak i'll let mike talk about whether it's a formal part of it but i would expect at some point we're going to have a list of criteria that that we would be i think directing to the architect more than the owner's project manager but maybe it's at the owner's project manager stage that talks about things for example like the zero energy bylaw in town and could include items like like bruce is bringing up um but i'll defer to mike as to when that that would happen in the process so i think um i think oh i'm sorry paul has his hand up kathy so i just want to clarify public comment is not a time for a conversation and how are we going to handle public comment and at the council level public comments are made we don't go back and forth otherwise it's like having multiple committee members i think people should certainly raise questions and stuff but um if it's not on i don't know i just want to know how you want to handle this kathy no i thought you were going to jump in on that paul um um so i think what we'll do bruce is we'll get back to you and um we also have posted links to various msba documents and modules and um we can just get back to you with an answer on that um that would be good it's a great question and we'll just we'll just we'll provide it to the whole committee rather than take time now thank you i don't see any other hands up um so i think um if there are any other issues anyone wants to raise otherwise i think we're um ending what we had planned to get through today you know as i noted at the very beginning although i sort of race through it the website that we have on the town website now all you do is the elementary school building committee if you go up to where it says committees it'll bring you down to our committee where everyone here is listed as a member and then there is an agenda there will be minutes and the packets to the extent we are um have background materials that we're sending out or we're making available for the public so that like this list of milestones is now up and the what we submitted on the building maintenance is up and stored there so we'll be storing those so if you don't want to keep an email with all the attachments on it you can go find them again um and we'll be populating those as we get other information until we set up a project website but right now it's a committee website so i i think that's it um unless i i'm looking around the faces i want to thank everyone for getting up early this morning and logging on in a timely way and i wish you a very good wednesday the meeting is adjourned