 OK, I can confirm in our live. Thank you. Thank you very much, Liam. So, good morning and welcome to this meeting of the Licensing 2003 Act subcommittee to consider the application for a premises license for Childrenly Orchard on the Childrenly Estate. So, I'd like to welcome Louise Young and the team from Strawberries and Cream. Could I just check that all of you are present? If I just call your names, could you just respond verbally? Thank you. So, Simon Taylor, who's the legal advisor. Yes, I'm present. Great. Ben Wehr, proud events. I'm present. Thank you. Aisha Francis, I can see you there. Thank you, Aisha. Louise Young. Hello, yes, I'm here. Great. Thank you. Simon joins your noise management consultant. That's correct, I'm here. Thank you. Tom Sturmey, traffic management. He sends his apologies he couldn't make it this morning. OK, thank you very much. And I will now just go through and point out the other mail. I will pause at that point. I know there are members of the Parish Council. Perhaps I will just check. Could I just check that the Councillor Elizabeth Pyle is here from Dry Drayton Parish Council? I am. Thank you. And Peter Dear, who's the chairman of Ellsworth Parish Council. Yes, I'm present. Lovely. Thank you very much. OK, so welcome everybody. There are other people in the meeting who I'll introduce shortly, but I'd just like to introduce myself. I'm Councillor Anna Bradnam and the other members of the panel present are councillors Bill Handley and Deborah Roberts. Good morning, everybody. Thank you. Before we introduce ourselves further, the panel members need to appoint a chair for this hearing. So members, may I have nominations for the chair, please? Yes, I would like to nominate Councillor Anna Bradnam for this morning's hearing as chairman, please. I'm happy to support that. Thank you very much. Thank you. So could I just ask the members of the panel to introduce which wards they represent, please? So, Councillor Roberts. Yes, good morning again, Chairman. I'm district councillor for the Foxton Ward. Chairman, would it be helpful if I also declare the interest now? I've previously sat on hearing panels, licensing hearing panels for the strawberries and cream applications, but I come to this matter of fresh. Thank you, Councillor Roberts. Good morning. I'm Bill Handley. I'm the elected member for the villages of Over and Willingham. Thank you very much. While we're in the business of declarations, I will also declare that I sat on a panel for a strawberries and cream event at their previous location. So, like Councillor Roberts, I come to this matter of fresh, since it is a fresh application. So, can I also point out we have a number of officers present. We have a legal adviser, Mr Paul Weller. Mr Weller, would you like to put your camera on and introduce yourself? I have just done so. It doesn't act as quickly as my finger, but my name is Paul Weller. I'm the legal adviser for the panel this morning. Thank you. We saw you briefly and then you disappeared again. And the licensing officer, Ms Jackson. My camera is on, but it's not working, unfortunately. So hello, my name is Jane Jackson and I'm the licensing officer. Thank you. Thank you very much. And the clock to the committee of the panel. Hi, I'm Victoria Wallace from Democratic Services and my role here is to keep in note of the proceedings. And also, I'd like to introduce Mrs Suzanne Christie. Would you like to say your role? Hi, I'm Suzanne Christie. I'm the Environmental Health Officer that's been working with strawberries and cream on the safety advisory group and pre-application work with them on conditions. Thank you very much, Ms Christie. I believe we may also have one of our Democratic Services officers here, Erin Clark. Erin's not present, Anna, but we have a new member of the team, Tom Smith, who's present just to observe. Thank you very much. That's helpful. And also, I just wanted to point out to the people here that we also have two members of the licensing team. Rachel Jackson and Brooke O'Neill, who are from the licensing team, who are also observing this meeting. Thank you very much. So the way we'll run this is in a moment I will ask the licensing officer, Ms Jackson, to present her report. I will then invite the applicant to present their case. And then there will be representations at various stages from the parish councils. But at each stage, I will invite the subcommittee to ask questions of the applicant. Other representations are invited and we can ask questions at each stage. So, Mrs Jackson, can I just check with you? Are we expecting any representation other than in writing from the other statutory authorities? No, we're not. Only that, which we've had in writing. Okay, thank you. So following each of the representations, member of the subcommittee will be invited to ask questions. And when we do that, I'd ask that wherever possible, people, those asking a question when invited by me that they put their camera on if possible. If not, that's fine. So the other thing is that by the nature of these electronic meetings, if anybody drops out, please do make that known through your colleagues. And if we could just somebody put it in chat and we'll just keep an eye on that just to see if there's any problem. And if there's a good reason to, we'll pause and wait for that person so they can come back on. The other point is that I'll just go through a further part. Once the discussion has concluded, the hearing will close for the panel to conduct its deliberations in private. At this point, the applicant, the legal representative and the licensing officer will leave the hearing and the live streaming of the hearing will end. And at that point, members of the panel will remain in the meeting to deliberate and reach a decision. The panel's legal advisor and clerk will remain with the panel for those deliberations. And following the deliberations, all parties will be notified of the decision in writing and this will be published on the council's website as soon as possible. Also, for everybody's comfort, I intend to call a five minute break around about 12 o'clock and I think we'll break for lunch around about one o'clock at a convenient time in the proceedings. And if I forget, do feel free to remind me. So we've had declarations from Councillor Robert Sand from myself. Does any other member of the panel have any declaration? None from me. None from me, Chairman, but can I just clarify Chairman, do you want us to use the council hand me an eye to use the chat? Or are you happy if we put our hands up? Sometimes my chat function doesn't work very well on this. No, that's fine. I'm happy for you and Councillor Handley to put your hands up visually. Thank you so much. That's fine. OK, so let's move on then to Miss Jane Jackson to present the report, please. Miss Jackson, are you there? I can hear lots of scuffling of papers. It's Miss Jackson there, Victoria. Could you just clarify whether Miss Jackson is still with us? Yeah, I'm just having a look through the list of people in this meeting. It looks like she might have dropped out. Yeah, I think she has. That was good timing, wasn't it? I just need to give her a few minutes to get back in. Would members of the meeting be happy to just pause a moment while we wait for Miss Jackson to come back? I'm sorry. Actually, she is here. She appears to be present. You might just be having issues. There we go. Sorry, the mute button doesn't want to work for some reason on Teams, but so apologies for that. OK, so Miss Jackson, if you would give your report, that would be great. OK, the application to grant a new premises licence for Mac reference TL3555760586, known as Childrenly Orchard, was received by the licensing department on 8 February 2021 and was sent out for consultation. The application proposes a new premises licence to operate for up to eight days over two weekends to take place between 1 May and 30 September annually. The premises is a field comprising a flat glass land which can be identified from the Mac reference quoted above previously, which is also known as Childrenly Orchard. The proposed application is to carry out the following activities, the provision of films, provision of plays, provision of recorded music, provision of live music, provision of anything of a similar description to live music, recorded music or performance of dance, provision of performances of dance, late night refreshments and the supply of alcohol for consumption on the premises only. The application was sent to all the responsible authorities for consultation as part of that licensing application process. Notification of the application was also sent to neighbouring parish councils. The blue notice was correctly displayed and the notice of application was advertised in the Cambridge Evening News. Representations have been received from interested parties and responsible authorities and the applicant has been made aware of these. The applicant responded to the representations on 18 March. Following this, representation 4 for Barhill Parish Council withdrew their representation. Supplement 1 to the agenda shows the response to Dry Drayton Parish Council's questions in relation to the applicant's response to their representation. Supplement 2 to the agenda is a copy of the applicant's legal advisers proposed premises licence conditions. Members, when considering this application, should be made aware that they may only take into account the parts of the application which represents the licensing objectives and that is the prevention of crime and disorder, public safety, the prevention of public nuisance, protection of children from harm. Members have the right under the Licensing Act 2003 to determine this application after considering any relevant representations. Members may accept the proposed application as submitted, reject the application or agree the application but impose conditions that promote the relevant licensing objectives. All parties will maintain the right of appeal to magistrates court after determination of this committee. Thank you. Thank you. Miss Jackson, I just wanted to ask you one further question. We understand the consultation went out to all Parish Councils, but we've only had representations back from Ellsworth, Dry Drayton and Barhill who subsequently withdrawn. Can I just check that the other Parish Councils of Napwell, Childerly and the closer other Parish, you know, Caldercock for example that they also were contacted but they chose not to respond? Is that correct? Yep, that's correct. There were four that responded, Hardwick as well. Sorry, yes, that's right. Okay, thank you. Okay, thank you very much. Did anybody have any other matters, just purely matters of clarification to the officer? No chairman. Okay, right. So let's now hear from the applicant. Is that going to be yourself, Aisha? Who is responding on behalf of the applicant? Or is that Mr Taylor or Mr Wuer? It will be Simon. Simon Taylor. Simon Taylor. Oh, thank you. Okay, so let's hear your representation please now. I propose to speak to three specific areas. I'm aware that it is a lengthy agenda that you have with a lot of information and I'll try and not repeat what's in the agenda papers. I'd like to say a few words about the application and the two events that are proposed if the license is granted. And I'd also like to introduce the applicant and give me some information about the applicant and the competence of proud events who are the production company. Secondly, I would like to amplify some key points in the application. And thirdly, I'd like to highlight how the applicant will provide, or sorry, will promote the licensing objectives. So starting with the application itself, the application is for two event weekends which take place between the 1st of May and the 5th of September each year. Originally, the schedule dates for 2021 were in June, but these have been rescheduled due to COVID. These have been rescheduled to the 30th of September in 2021. The Cambridge Club is scheduled to take place between the 10th and 13th of September and strawberries and cream between the 17th and 20th of September. This year strawberries and cream is scheduled for two days, but it's hoped to expand it to three days under the license and there's provision for that in the application. And Cambridge Club is scheduled for three days of entertainment this year. The hours rule set out in the report, so I'm not going to refresh those. One point that I would make when looking at those timings. The main stage and the festival site itself is going to close at 11pm and it's only in the campsite that there are the longer hours which are requested. I'd also confirm and this is in condition 12 of the proposed conditions that there will be no licensual activities in the work or accommodation areas. And again the condition which provides for the main site closure and the camping areas in the proposed conditions. So those of you. Taylor, would you be so kind of just to repeat, we lost you, you froze for a moment. Could you just go back over what you've just said, that last sentence? I took you to condition 86 of the proposed conditions, which deals with the closure of the festival site at 2300 hours and the camping area with one music source at 0200 hours the following morning. OK, and the condition 12? A condition 12 dealt with no licensual activity in the work or accommodation areas. Thank you. OK, right moving on. The capacity that is proposed. The total capacity proposed under the license is 24999 24999 persons and that includes staff, contractors, artists, etc. So that's everybody on site. However, there are conditions which limit that in the first year to 14999 in year 2 to 1999 and in year 3 onwards to 24999. So if I can be colloquial, there is a subject and see proposal for three years before the maximum capacity can be authorised. This is all contained in condition 46 of our proposed conditions and I should emphasise that we propose that the increases can only take place if they are agreed in writing by the licensing authority. This sort of phased increase is not unusual in my experience in licences. Major festivals such as Leeds Reading Festival and festivals in the London Parks have adopted this approach in the past and it has worked. The other fundamental point that I'd like to make with regard to this application is that there is a procedure which is contained in the conditions beginning at condition 3 at page 3 of the second supplemental report which I'll refer to you later in detail but there is a procedure that has to be gone through each year effectively before the events are authorised. As I say, I'll return to that later. One other thing I'd like to mention is that there is a small camping provision proposed this year. That is in addition. It's a modest provision in 2021 for up to 1,000 attendees and there will be a properly regulated and authorised campsite on the site itself. With regard to site capacity because in a sense you're looking at 15,000 people this year but 25,000 people potentially in the future. I just wanted to mention the capacity. This is a new site, it's a larger site than before and frankly there is not an issue nor will there be an issue with capacity in years to come. Over the size there is an area of 155,000 square metres in the total site. That is then broken down by calculations for instance infrastructure which we have to put on the site which obviously reduces the audience capacity. What I can tell you is our calculations involving stages, emergency site access, egress calculations, exit widths from structures all demonstrate that the maximum capacity of please I'll use the round figure is quicker to say 25,000 people can be safely accommodated in the future. Of course for any future application all of this will be dealt with through a site process which is part of the procedure that I mentioned. So there will be going forward there will be no difficulties in proper scrutiny of the capacity whenever that arises. If I can now move on to the events themselves and you may have previous knowledge of this the Cambridge Club was an event that was founded in 2017 previously is taken place over one day. The demographic is typically between families with children to pensioners and there is a wish to expand this to accommodate more families going forward. It's described as a festival of music arts culture and good food. The activities that will take place in addition to music are comedy, talks, discussions, wellness, delicious food and dining, family entertainment and high end glamping. Previously it was held over one day and the intention is to expand it to three days. Strawberries and cream first took place in 2014 and it's well established on the festival calendar. The demographic is 18 to 30 year olds and it is an over 18 event. It's an event described as having modern genre of music and youth culture. Both events are popular locally particularly so the Cambridge Club where the vast majority of the audience is locally based and we estimate from data of previous events that strawberries and cream has a 75% audience local take up. I would also point out to you as well that environmental health have inserted a condition or proposed a condition for the license which obligated us to give details of the artists who are going to be at the perform at the various events. Moving on to the applicant. The applicant is strawberries and cream limited. That company has recently been purchased by Semblar which is a well established London based promoter and that promoter itself is owned by the Sony music group. This acquisition will enable both events to grow and develop their potential. Can I also mention the change of site? There are a number of benefits with the site. The move has been occasioned for several reasons but one of those was a recommendation from the police that we needed to find a site with better access. We have gone out and done that and it's notable that there is no representation before you objecting to this event from the police. So we have found a better site. It is a better site because it's larger. There is more room to grow because it's in a better location further from Cambridge city centre. The transport hubs for bringing people to the site can be off site which is more efficient. It enables us to provide a better offering to our customers both in terms of the site itself but also the investment in artists. And also we have appointed proud events or proud events have been appointed who are very experienced in the organisation of events which I'll speak about in a moment. A large event will also provide greater benefit to the local economy. Turning to proud events, that company was established in 2014. The owners of it and one of the directors is Mr Wurr. The directors have over 50 years experience in the live events industry. Mr Wurr is a director of proud events. He is also to be the DPS at the events on site. He has seven years experience as event director of the event known as Pride in London which involves a march of 35,000 persons through London with between three quarters and a million spectators. The company also has vast experience of festivals with capacities up to 65,000 persons. Persons in this country and abroad, they design and deliver events which include the planning, build, performance and takedown of those events. In addition they have experience of dealing with a number of key contractors who will bring specialist service to these events such as security, noise management, transport management, medical provision, litter and waste management and welfare to mention just a few. I'd like to move on now to the second area, the key points about the application. Both the applicant and proud events understand that partnership is the key to safe and successful delivery of events. That partnership involves partnership with the licensing authority, responsible authorities, local community and businesses. They're mindful that the Section 182 guidance recognises all of what I've just said and that knowledge from all of those bodies are invaluable to the organisation of events. To achieve this proud have already reached out to all of these groups. The applicants planning and feasibility study began in August 2020 with the site being identified by proud and their key contractors. Contact was what made with the safety advisory group on the 5th of October. A provisional operating schedule was provided on the 8th of October and a site visit with key members of SAG took place on the 15th October. The police were invited but couldn't attend at that time. Involvement with SAG has continued with two further meetings, one on the 24th of November which was pre-application and the other was on the 16th of February which was post-application. The application itself was prepared in December 2020 and received significant input from licensing, environmental health and the police which was concluded by the 16th of December and the application itself was lodged on the 8th of February. In addition to SAG we formed a number of subgroups for example the transport subgroup which comprises local highways, our traffic and transport consultants and there are two. State coach who are providing the shuttle buses and a park and ride team managing the park and ride. This was done early in the process so that it met on the 1st of December and has met again on the 8th of February. In addition to the responsible authorities we've also engaged in consultation. So for example an email with a consultant deck which explained our plans for the event which was attached to the emails. Emails were sent out to the local MP, to the county councillor, to district councillors for Caldercock and Hardwick and to parish councils, Childrenly, Caldercock, Hardwick and Dry Drayton. We didn't receive any responses on those. Secondly in December we did a letter drop to 517 properties of local residents and businesses. This letter provided details of the events, offered Zoom meetings and gave an email address so that we could set up an emailing list to share comments and information with local residents and businesses. In response one person attended a Zoom meeting with us and three people joined our mailing list. In due course we informed those on the mailing list of our application becoming live and being lodged and gave them details of the website where it could be viewed and offered calls and further meetings, Zoom meetings to discuss events. Communication from all of this consultation, the responses that we've received were those which you have before you in the representations from the parish councils and we haven't received any other responses at all. Going forward SAG meetings have been scheduled for the 20th of April and there is a tabletop meeting which will stress test our event management plan that is scheduled for the 20th of July. We have deliberately made this the tabletop meeting for the 20th of July so that there is plenty of time between July and the proposed events to tweak any of the plans as necessary. In addition there will be numerous sub meetings which will take place. For example there will be sub meetings with security, our security and the police. Many items will need to be finalised such as the security deployments and that sort of thing. The transport subgroup is clearly scheduled to meet further to discuss transport and there is to be a public health subgroup to monitor developments with COVID-19. The noise management plan has already been a sub meeting on the 2nd of March and it's anticipated by us that there will be a further meeting to finalise the noise management plan which has been prepared, been scrutinised but is still in draft stage. So that is the planning process. I would also add that whilst we have consulted with or attempted to consult with parish councils by meetings etc, of course we are open to further discussions meetings. We have an open door policy towards parish councils, towards residents to contact us with concerns or requests for information. What I'd like to do now is turn to the third part, the final part of the presentation which is the promotion of the licensing objectives and mention that. Section 18 of the application which is in your papers at 27 to 39 is a narrative of how the licensing objectives will be addressed and I am absolutely certain that you have all read that thoroughly. In addition we have prepared a set of draft conditions which are in the supplementary bundle, the second supplementary bundle at pages 3 to 16. These conditions were prepared by me in consultation with my clients and were sent on the 15th of March to licensing.