 Welcome to this OpenAir webinar about how to make your publication open access under the Horizon 2020 project of the European Commission. Today we will talk about the open access mandate of the European Commission and how to comply. So the European Commission started with its open access policy in 2007 with the FP7 project where it was a limited project in some areas. However, in Horizon 2020, open access to publication became the default option for all projects. So all projects on the Horizon 2020 should aim to make their publication openly available. The European Commission promoted this open access to scientific pre-reviewed publication because it has many benefits. It's good for science. You get higher certifications. People can build easier and much faster on previous results. And there are no duplications. It's also good for the economy. Businesses can access the publication and work with the findings in its publications. And it's good for society. Text-based players get to read the outcome of the project that they helped finance. And non-profits and policymakers can access the findings. So it's greater efficiency and greater transparency. So what is it about? The open access policy states in the grant agreement that all projects should ensure open access as soon as possible and at the latest on publication to deposit the machine-readable electronic copy of the published version or final pre-reviewed manuscript accepted for publication in a repository together with bibliographic metadata. This might sound all very complex, but actually it's not very complex. So let's get over the steps that you can take to make your publications open access. So there are two non-exclusive ways for authors to make their publication open access. So you can choose. You can go for a subscription-based journal, the traditional journal that asks for subscriptions. Or you can choose for an open access journal, but it's not mandatory. However, in both cases, you should deposit a version of your publication in a repository and provide access to it. Why? Because repositories are very good at archiving a publication in a durable and sustainable way. And they also provide services, for example, give your publication a digital object identifier so that it's uniquely identified. So remember that no matter which way you choose a subscription-based journal or an open access journal you should always deposit a version in a repository together with metadata such as the quant ID numbers. So your publication can be linked to your project. So which way to choose? Well both have pro and cons, self-archiving or often called green open access. That has a pro that you can go for any subscription-based journal. You do not have to look out for an open access journal. And no extra fees are included. Cons is that they're often embargo periods, a period that you have to wait until you make your publication openly available. If you choose for an open access journal, you have direct open access, there's no embargo. And often you retain your copyright. Cons is that there are possible costs for the other APCs. So let's start with the open access journals. How do you find an open access journal for your project or your area? You can find a list with high quality and peer reviewed open access journals at the directory of open access journals doaj.org. And it also provides information about possible costs called article processes charges. These article processes charges are the cost for publishing in an open access journal that does not have any subscription. So they charge the album. They are supported by Horizon 2020 in open access journals, but also in subscription-based journals that offer the possibility of making an individual article open access, so-called hybrid journals. But remember that these costs are only eligible during the duration of the action, so not afterwards. So it's best to consider possible costs for open access publishing in your proposal. So what do you have to budget? You can go for an average APC and multiply it by the number of publications. Then you will have a rough idea of the budget you have to consider. And publication costs can go on the dissemination costs. But be mindful, APCs very rightly. And you can get an idea of what a budget is. If you look up specific journals, they often have the price for APCs on a publishing website. Or you can ask librarians in your institutions if they have any information. You can also base your budget on average APCs. There are some studies done on what an average APC might be. They vary a little bit. They're between 1,300-2,000 euros, but they have a long tail. So costs can be higher than that. You can find information on APCs on publishing websites, but there's also a project called Open APCs, where you can find APCs for certain publishers and journals. Hyper journals, journals that do ask for an APC for one journal to make it open access, but also have a subscription, are sometimes charged higher APCs. So both types, the hyper journals and the open access journals, can be reimbursed. And currently there's no price gap on APCs. So no matter if you choose for an open access journal or a traditional journal, issues to consider with APCs is that if you publish all articles in an APC-based open access journal, costs may be high. So it's best to mix open access journal with depositing in a repository. And it's also a little note. You might want to check the quality of your journal in the DOAJ of an open access journal, because with the grown open access market, some journals have questionable quality. This also goes for normal journals, of course, but if you want to check, check DOAJ. So no matter if you go for an open access journal or not, you should always deposit a version of your publication in a repository. So where to deposit? Most institutions, most universities have a repository for publications, and there are also disciplinary repositories. If you do not find an institutional repository or a disciplinary repository that fits your publication, you can use Zanodo. Zanodo is co-funded by the EC, and it's free to use for everybody. It's multi-disciplinary and it's very easy to use and provides all the services you need. If you're looking for a repository, you can go to opendoor.org. It provides a list with open access repositories, or you can also consult OpenAir for OpenAir compliance repositories. What to deposit? Well, your peer-reviewed publication, either the final version, the published version, or the final peer-reviewed manuscript. Don't forget to admit that data so that your publication can be linked to your project. The open access mandate applies to all kinds of publications, so also creative literature, but the emphasis really is on peer-reviewed journal articles. You should deposit as soon as possible and at the latest on publication. As said before, you can provide open access immediately if you publish in an open access journal, or otherwise after an embargo period, this is allowed. At most six months, there is an exception for the social science and humanities where a 12-month embargo is allowed. So what if your publisher does not allow or has a longer embargo than the EC provides a model amendment to publisher agreements where you can, which is an agreement between the publisher and you, where you can ask to shorten the embargo period so that you can comply with the EC's open access mandate. So where do you find these embargo periods and what you can upload to a repository? There's a website called Sherpa Romeo where you can check all the publisher policies so you get an overview of copyright policies and self-acquiring permission so you can check what you can deposit. Sherpa Romeo works with various vocabulary, so you have the pre-print, this is the version of your publication before peer-review, the post-print is the one after peer-review if you can deposit that or the publisher version, the one with the outs. And it will also give information about possible embargoes. So post-print and publication version are both peer-reviewed so if these are allowed, please upload these versions to the repository. So in short, let's recap. Researchers can decide where to publish, you're free to choose wherever you want. Either in an open access journal, you can consult doaj.org if you want a list with high-quality open access journals or subscription-based journals. Whatever you choose, open access journals or subscription-based journals, remember to always upload a copy of your publication in our repository and check the publisher policies on what you can deposit in our repository. If you go for an open access journal, be sure to check if there are any costs involved and then you can provide immediately open access to your publication. If you go for a subscription-based journal, there might be an embargo or often you can also provide open access immediately. If you have any questions about open access for a European project or open access in general, you can contact OpenAir. OpenAir provides support and information for science in Europe. We have a lot of training materials and support materials. We provide help with depositing publication but also data. You can carry publication and data sets to your projects in OpenAir. We can help you with reporting, with discovering all the publication from your project and to provide access to your publication. Every European project has its own projects page on OpenAir where you can find a lot of information. If you still have questions, we have a help desk and a lot of support material. Thank you for your attention. You can find all the information on how to contact us on this page. You can go to openair.eu for more information. Or send us an email. Thank you for your attention and I hope to hear from you. Bye.