 Yeah. Yeah. That's why I make sure that she's still okay. Oh, it is. I want us to do that. Yeah. She doesn't have the job or something. Yeah. Yeah. It's cool. Chair Bumkarner. It's 330. So whenever you're ready. Okay. I call this meeting to order. Welcome to the November 6th, 2023 meeting of our public places committee recording secretary will take committee member as a Darian. Committee member Faulkner. Present. Committee member Nathanson is absent. Committee member Puentes. Present. Committee member steward. Present. Chair vice chair Kiefer is absent. Chair Bumkarner. Present. Let the record reflect that all committee members are present with the exception of committee member Nathanson and vice chair Kiefer. Thank you. Next we have public comments. This is a time that anyone can address matters not on the agenda, but are within our subject matter. And the public may comment on agenda items when the items call. Do any members of the public wish to make comments right now? Not on the agenda. We don't write as a reminder, we're only taking public comment in person. Yes. And I'm not seeing anybody in person. And we also have attendees on zoom. Okay. Thanks for reminding me of that. Yes. Okay. Next will be approval of minutes. We have four sets of minutes that were mailed out. August 7th, August 30th, September 21st and October 11th. They've been distributed for your review. Are there any additions or corrections? Keep in mind if you weren't at one of those meetings, you're not going to vote for that. Any comments? Anything? Okay. And I will now just say that the minutes have been approved as submitted. And we'll move on to scheduled items. Next scheduled item is the ad hoc task forces revised format work plan. Set out to us. With the agenda. Staff will share this work plan. And this came out of feedback. We gave them. Hand it over. Okay. So we're going to move on to the next item. And then I'll share our other copies. If you don't already have one. And I think. I don't know. It's a pretty small document. I don't think I'll share with the screen because. We can look at it better in person. I believe. But this is. Revisiting the same topic. That we covered at our last meeting. So we'll move on to our next item. We'll move on to the next item. To add to this our first draft attempt. To put it put the work plans. The three different work plans into one single. Spread sheet. Format work plan. But, but also adding in. What the original task force was. If the item. and if there's funding associated with that item in our work plan. And then the rest of the content is really what was in those original work plan documents. It's just in a different format. So it is small. I apologize for the small size. I wanted to talk about one page. But essentially it instead of having them under the headers of community engagement and project development and diversity equity inclusion and access. They're just all listed with the red items. Those are the main assigned areas. So A, B, C, D, E all the way through. So the idea here is that I think we can review this not necessarily focusing on the content but the format because the content hasn't changed. And then if there are suggestions from the committee on improving this or what else would be helpful if this is a good direction to go in those types of comments. I think ultimately we are looking for the committee to approve this work plan knowing that then it will be kind of a living and working document where committee members will then sign up for certain tasks and areas on here. And then it will be kind of an ongoing work in progress with updates at each regular meeting going forward. So but I'll open it up for any kind of questions or discussion about about this. I mean technically I think we do have this as an action item so a motion we're asking for a motion to approve today. So really if there's questions first and then someone should make a motion so that we can have discussions. This is really interesting. I printed it out and I find it interesting because at a glance we can kind of see where everyone's working and what's happening. It's just like a way to kind of have some accountability as well as opportunity. So thanks for that. Can I have one more question and I won't dominate. Is there any priority in the listing of the different things like how ABC is there any hierarchy in that? No. Okay. Was there a reason to put them in any order? Just copy them over starting with the community engagement work plan and then once from there. So absolutely no priority that's something that could be added into this or that this could be kind of filtered differently. I also after putting it in this format I was attempting to try to move like things together but then realize that that's really challenging with the way that that it's currently structured because like things under A and B or A and G are towards a different goal even if they're a similar activity. So I think rather than doing that what what what I've cited was to have it be something that really committee members are paying attention to that like if they're signing up for something that says reach out to individuals or organizations that maybe they're also scanning the list for the other reaching out type of activities and then making sure that they're talking to those committee members on maybe how we go about that together would be my suggestion but there's I think there's other ways to do that as well. I believe that the last specially we discussed the developments of guidance on roles of advisory committee members on how to engage when if you're selecting a role or selecting a position as part of one of the task forces we were talking about the flexibility or the understanding of what happens if a committee member is busy for the period of the month and then can't make the meeting or not to go up later what I believe we'd asked the last week to now guidance on how or under what ways can we be flexible to support one another so that we can keep moving towards goals even if the event comes forth that committee members busy or unavailable. Sure yeah I think that I'm not sure exactly what guide lines would be helpful there that's the only thing that I ended up adding on that topic was at the very top it says all areas have flexible timelines and members can sign up for whichever area they want to work on keeping in mind that no more than three members can meet at one time so that was just kind of a general statement that it leaves it open to the committee members to kind of figure out if like they can't be there but for a couple meetings that perhaps then they can ask another member to fill in for them or you know whatever that is I I'm not sure what other guidance there is other than kind of provided the most broad broadest guide and what do you call boundaries I guess right so that was my attempt at that but if there's something more specific we can try to address that. Yeah actually I like that I think that information there is very difficult to clear. Does anybody else have questions or concerns on that? How am I in particular? I do. My question would be for the APPC members that dropped at honor that column members that are interested how are we should we communicate who's interested in what and how many should we sign up for and should we have dates or something on between we want to tackle first or second or yeah I that that part has still is still kind of a mystery to me to be honest exactly how to do that I think that we can send this out in a way or maybe I have to make make a version of this I'm not exactly sure in what format I can send this out so that you could fill in your name and and write it in there because I don't want to any we you know just need to be aware of the brown-necked rules related to to that but I think that there should be a way for you to sign up for something without without doing that I just have to find out what the best way to do that is so but I think the idea would be then once like you maybe there's a certain timeframe that we're asking you to indicate your interest okay then we as staff would then look at that and then reach out to each all the people who signed up for something in a and all the people who signed up for something to be and all that you know etc etc and then just say here's the folks that express an interest in this assigned area and this deliverable so I think working together would probably make sense right and in terms of how many I think I think everyone should just self direct you know if they can manage one one it is and if there's a couple more I think it's best that people pick individually and we don't put a number for everyone okay and maybe that's how they're prioritized you know like if if there's a lot of interest in achieving you know what number L or letter L and a lot of people are signing up for the things under L the one two three four four under L then it feels like that would be a priority and nobody signs up for you know I right and then maybe that week that's a lower priority so I mean it feels like it can happen organically based on people are interested and we probably should just make sure to after three people sign up for something that I didn't don't for the person can't come along and try to jump in there the product of us but yeah and I also think that there's like okay so each area has so the letters are like like I said those are the assigned areas and deliverable for each one and then the numbers one two three however many goes up to are the individual steps to take I think in general it's more helpful to have a few team members say they're interested in one of the whole areas rather than one of the specific steps but I also think it's helpful to say well I really want to be the one who is reaching out to people and talking to people so I think it does make sense to indicate that you're interested in that but I I don't know exactly how signing up for one step in a six-step process I don't want to do the whole thing you know what I mean so I mean it's it's definitely a comp it's complex you want this to I think that it just will be a work in progress to get it to the point at which it is more intuitive and that makes sense that so first of all I'm sorry for being a few minutes late but I'm up to speed now but so not to make things more complicated and hopefully this question will help it be a little bit more streamlined but Tara you said a few minutes ago that there might be similar tasks in here but they have different goals right so is there a methodology through which we could actually have the task being performed let's say we have three people working on it and they're actually and so we would be aware of all the goals we're trying to achieve with that task so we don't have multiple groups going about the same task you know so if we're if we're going out to speak we're speaking to organizations we know what we're trying to accomplish in terms of all the goals yeah yeah I think that that's that would be helpful for sure I tried to under resources which is a new column or new information based on the original format of these work plans I tried to put things in there where it said let me find an example collaboration with other APPC members especially those working on outreach so I tried to distinguish the ones that I knew were connected to another work through that type of note and I think it could go one more layer and like we could go through here and say okay where does it where does it say any throughout this document where does it appear where does you know like creating an invitation list or creating a list of organizations appear and then you can highlight that well okay it's in the one that's supposed to achieve you know more open houses and engagement with the community it's also in the one related to you know reaching out to stronger relationships with diverse culturally diverse organizations you know so it's like they're not they're really the same goal but for slightly different purposes right which is that kind of came out of my questioning the division of the task forces and Ann and I had a conversation about this a few months ago and just thinking about well it seems that we're you know we like the DEIA task force and the in-community engagement you know we were sort of going we were doing a lot of the same things or at least on paper they looked like it maybe if we color-coded like we say okay anything that has to do with community outreach and engagement of individuals and organizations is blue and we just color-coded through the whole document it's like okay you know all of these different things relate to that so if we if we maybe if we color-coded and then just have a key it could help us navigate pretty quickly through what we could combine as it has an effort that's a good thing that's helpful and I think too doesn't we don't have to like go for max efficiency at all times too you know think about ongoing relationships and stuff so if we don't capture all the information at one point that's okay well I mean that's a really excellent point because one of the things we want to do is try to engage more people and be out in the community and reach more people so if we just say well it's only combined with these three people who are doing that then we won't reach as many people so it's like both these things could be in our toolkit but knowing that let's say we're going to meet with a particular group you know maybe we're doing a presentation and we know oh well this is an opportunity there's like 200 people going to be here so we could hit these different points so we could yeah we could just tailor to each every encounter this is a work plan and it's not a final action in terms of by adopting this we're now formally adopting that we plan to take certain actions but certainly if we did adopt this and we did come to that point we're adopting this and we're now engaging this work plan certainly there's a lot of different tasks different goals here to achieve but how is our our staff our committee staff and its offices what are the first things or resources you need have you prepared on the the office side to take in all the information and with the information and the resources implementing into results so like if we engage the plan is the office ready to also engage yeah for sure I mean I think that there's definitely staff assistance noted in a lot of places and the resources needed column and I think that we can provide a lot of the stuff that that it is lining up what ever that it where where it says staff assistance you know are things like well we can book a room for you to meet we have a list of organizations for you to start with we have a list of staff we can introduce you to other city staff and set up meetings with them it's those types of actions mostly capacity to enter those lists of organizations and like what how that this would be used I think that more lives with the committee members that's a task force I see that as a more of a task force goal or a task to accomplish it's like if the beginning list that we're having you isn't complete enough and through your kind of reaching out to people you're like oh well these people from Latino service provider so we need to speak to this group and we don't have them on our list you you would be you know saying hey this needs to be added to our list and I think that it's more of a like technical thing like okay well who's where does the list live is that is it our list are we adding to it at your request or is it something I see I think that we run into issues with having like shared documents and having the committee members to be able to access them I'm not sure that that's something that we can do so I think the staff does play that role in in saying okay well there's a suggestion to add these people from this task force this group that's working on this right so that we're then keeping that all up to date but it's more coming from you and we're doing the more administrative yes we're gathering information outreach bringing back back to the office but I think it lives with the office of the staff because this is knowledge for the public for our cities because we committee members may come and go you know with in their appointed time there were not but the the information will live with the city because these are these are about the people people of the city that live here and probably will be here a long time so that's like we don't want to just today is the flavor of the and then tomorrow disappears we wanted to be sure yeah I mean I would live in our files but I think it's the use of it for the purpose of achieving the work plant which is the focus I think are you asking are we ready to do things like update the lists and yeah yeah so if we're doing it and the office is prepared to take in this and yeah because I believe our office and staff had more time to draft this and work with the consultants that created it so on your side you're more fair where it's for the committee it's it's new to us so we're trying we're still attempting to conceptualize it online so but you would be like working together guiding us as one of the guiding you on a mutual relationship at the end of the goal though it's a good permanent process that will always be part of the city yeah we're ready to help so we do our jobs really well we get up speed we get really busy then in a perfect scenario we're keeping you guys for really busy yeah and you're looking forward to it the staff has capacity for this you have the workable hours available it depends on how much other stuff the city throws that yeah I mean I think that to flip this all around the reason why these work plans were created was to have the committee members be able to have a more hands-on role in supporting the work the program is doing yeah so you are our helpers so I mean it's a it's a two-way relationship I mean if work we're collaborating and we're trying to get as much done that that was outlined in our strategic plan so these were developed not as extra work for us or just busy work for you but actual meaningful goals to work towards so that we are implementing parts of our strategic plan so I mean I think that yes it we don't really we've never worked with the task force commit a committee model so it's like how how does that work and how much does that do versus committee members so I think it will be a work in progress to figure out how we support each other through it but but really this if these things take five years to get done that's okay if if if there's a lot of interest in one area but not in the others and we just kind of slowly chip away at it that's fine too if we do see if we like achieve like I think for instance if it helps to have like a let go a metric for cheap for evaluating success for these like for a for instance if you were able to kind of work your way through some of these tasks with our support and we got to a place where we could have one open house in 2024 I think that would be a success so do you know what I mean it's like I think we have to take baby steps together and routine and we just figured out in other words if we do something yeah I don't know I don't yeah I think that there's that's one of the topics to decide you know what what is helpful like the way that this one is worded if we're looking at a it talks about first looking at our upcoming projects and our annual work plan what's happening this year already and then who in the community should be involved with those things that isn't already and come up with a list of who we want to do outreach for for each of our current projects that we're working on and then also consider who's most impacted by this decision so they keep you see it's going to be making coming up and coming up with a list of people that lens and then you start reaching out and I think that the idea is to have some kind of open house slash community meeting town hall I don't know what you want to call it I think that there could be a lot of ways to do that to introduce new people to what the committee is and does what the public our program is what kind of kind of ongoing relationships might we want to be talking to people about showing off projects that have been recently completed what new ones are coming up what opportunities there are for public input on those upcoming projects all of those types of things I think could be a part of it and the structure or the format of it could take very very different forms one one example that we might want to consider some version of so years ago I was I worked in the city of Richmond around the Richmond Art Center and was involved with the public art program there and just recently they they ran a tour of public art and you could sign up for the tour and it was part partially walking partially driving to different locations and then if I understood the press release correctly I think everybody ended up back at the Richmond Art Center for reception and you know a chance to meet artists and talk about the project but and it looked like a pretty simple model but it seems to me that we could do perhaps some kind of event program like that where there's a tour if whether it's self-guided or actually led by Tara or you know one of us or however we do it so people can sign up for it and then we end up at some location I mean I'd be happy to offer the museum this location do you have a post-tour gathering you know and just so creating visibility and so people can actually you know this is a way of showing off recent projects and maybe some projects that are hidden gems that people not let me know about yeah I think at bringing that idea to just starting out with a tour for committee members I mean I think that it would be really nice to make sure that committee members are aware of what what's in our collection what art you can see downtown because we get invited to participate in other groups tours to talk about the public art that's here but we and we've done them over the years in a variety of ways for the public and we've done I think the last tour we did for the committee was using Rosie the trolley were you here for that yeah that was fun so I mean but there's a lot you can see just from walking to so by team so anyway yes I think that that's a great format to do something but I also like the idea of having all committee members have all that information so like it's not just staff like you could get invited to give the art tour for some group that's coming to town that wants an art tour doesn't have to be us right like that I like getting to a point where we're you know yes we're staff we're paid you're volunteers I'm totally recognize that there's a different expectation there but I think as you're interested in as you're able and as you want to be able to have the information then to share it I think it's great that is as someone I've done a lot with kids but modeling and going on the tour with the idea that you're learning so that you could actually give it I mean obviously my little bit more on things but with that awareness almost like a docent train yeah yeah exactly like a docent train I'm just staying with that intentionality I think we could all rise up to it'll be really fun yeah like you were like yeah I can do that sure okay okay so okay if that was something like that someone wanted to speak our head but what the best way to be like how does that aligning here do you think that it's the way to deal about something like you want to spend it to do a project that you have in mind you want to funnel it through what it most resembles here or that just be like a side thing aligning it with this do you have an idea of where you would want just knowing that you're familiar with something you're setting up tours and display events and gatherings to show what we have so I will certainly welcome more discussion if needed but I would motion to approve this task force work plan if you want to have more discussion you can or you can ask for about any more discussion more it's amazing how much you squeezed into a document a date or something where I have people maybe should we email you which one we're interested in what we should do so then we can just give heads up okay how about I don't know you want to do it like by the end of this month or do you want to do it like after the holidays like how much time do people need it's totally yeah so essentially I think it would might it might be nice to it doesn't have to be a part of this vote necessarily but on this topic to set a date by which you will email Jessica and I signed me up for a for or a all of a yeah do you know what I mean yes so I think that that's what the next ask would be in order to get people's names associated after holiday especially since you're probably correcting papers told that that's gonna be a little busy yeah yeah for time we're asking to do is you just you know what do you want to put your name by yeah yeah like you have to do anything yet yeah I think we also could before well at some point we can go through the color coding because I do think that's a really smart idea that doesn't really change anything it just adds another way to look at information yeah but we could say these like by December 4th the next meeting is I mean is that enough time or do you want to go farther out than that I'm it's totally I'd be afraid if you if we let's leave it till let's say the January meeting that people my I'm speaking for myself I'll just put it off it's like give me a deadline and make me do it I mean and and I want to stay with community engagement because it's something that's so but I want I really want to look at the overlap you're right we don't have to have our names by you're saying maybe I'll take on one or two yes exactly yeah I'm not asking a lot yeah I think a statement I'm impressed but I do think that the area of DIA is probably something we should establish a little bit or clarify what that means to us and our goals want to do there before anybody else because that's kind of a free framework that would then lead to community engagement yes we don't want to be engaging with community and realizing all there was a section of community we didn't like address or think about and then we've already got to use both of the community but we forgot about it because the community is all true diversity oh really that's a good one that could be a larger record some way well and I think the the other thing is I think that it should be considered really in everything that we do but the committee did go through and I can send you the documents in the links to the videos we had a what for session three sessions training with the consultants who helped us create this on exactly that so defining it what it is how this committee interacts with it how we should be aware of it so that was before unfortunately yeah sorry there's a little bit of foundation there that that the group did get and is trying to build on through this task force so that doesn't mean at all that it's like done done it's like it's always a consideration but I'll send you the past documents and videos on that we talked about instead of doing the task force like what have we been up to we would reserve that time in the meetings for what are we going to do coming up with ours with our tasks like we like to avoid issues with the grown back we could spend that time in the meetings what would be reporting out on task forces to kind of regroup with where we're at on them yeah for sure I think that those reports on the standing agenda item can be it's titled at task force reports and discussions so I think that that gives enough room for like someone to say hey look I've been working on this and were you doing yeah and I think it makes sense to actually report on something that may have let's say there was a meeting or an event or something that happened and then undoubtedly there's there has to be follow-up of some sort otherwise it's just the standalone event that just disappears right so it might be the perfect opportunity to say you know we did a presentation to this group this is how it went okay let's talk about next steps okay so I think we have we have our notes we'll have the December 4th be the deadline for sending us what areas you want your names next to and then we have the motion on the table to approve so I think we just need to do a lot more discussion okay so that was motioned by committee member Stewart and seconded by committee member as a Darian committee member as Darian for the vote oh okay sorry that was a motion by committee member Stewart seconded by committee member Puentes and now for the vote committee member as Darian hi committee member Faulkner hi committee member Nathanson hi committee member Puentes hi committee member Stewart hi chair Baumkartner hi so that motion passes with six eyes and one absence with Feister Keifer being absent thank you the next thing is public art and private development updates okay so this is a an update that I have provided to the committee about every two years so the last time that I provided an update was 20 I think it was like fall of 2021 so I know it sounds so long ago so the the idea is that we are capturing what has happened in our private development in terms of art since July of 2021 to keep to catch up so this report takes up where the last one left off in other words and so just a little bit history we the city of Santa Rosa adopted an ordinance which establishes a requirement for commercial private commercial development to be to have an art requirement for those applicable developments to place artwork on site or to pay the same amount as a in lieu contribution to the city's art fund and the ordinance has been around since 2006 so pretty pretty well established it really encourages the placement of public art on the development site but does provide an option for the developer to pay a fee to the city instead it applies to private commercial development with construction costs of five hundred thousand dollars and greater and all residential and industrial projects are exempted so not required so and then it also just for context the the same ordinance also establishes that the city our own general fund capital improvement project budget every year contributes the same 1% to the art fund so we and then in addition to that there's also a 1% assessment of our park development fees that come into the public art fund so we really there are really three funding streams or revenue streams private development and then two city sources for the private development this is a summary from the first full year that the program operated so it was adopted in like November of 2006 and then the first year it operated at a reduced rate it was like a half percent performance that of a 1% so it's really low that first year the second year there you can see that there you know construction and development just ebbs and flows with the economy and sometimes there's a lot sometimes there's a little I think also there was not a lot of initial outreach as to that there were two options either the fee versus the art so it but then I think over time it's kind of evened out and it kind of flip-flops sometimes year-to-year sometimes there's more that do or not site versus pay the fee then it flip-flops the other way so but it's pretty close 1.7 million total and in Luffy's since the inception of the ordinance and a little over 2 million value of artwork placed on site so the two highlighted lines these last two years are the two years that I'm reporting on in this report and I'll go with more into those now so we have in 20 so again fiscal year so we're talking July 1 2021 through June 30th 2022 these are the projects that took place that were required to fulfill this program the majority of them in that year opted to pay the in-law contribution and then two of those projects opted to place our work on site. In and out Berger didn't do an art project. All trees would kill. We've heard some pretty good arguments no really that's a part of art we had someone design that we're like Yeah I was wondering about that. That's not one of them to be clarified. Something similar has happened. What's the sessions? It's the neon mountain kind of yeah it's it's neon. You can see it from the highway. Yeah, I'll show. I'll give you some examples in a minute. When they do art on site is there a set of rules or requirements? Yes okay they're using I'm using local artists or something. They do not have to use a local artist. Okay and does the art have to have any theme or a certain scope? It's very broad the ordinance was written to be relatively or in my opinion very developer friendly so it gave the developer as many options as possible to kind of count something as public art. So the key elements are though that the the person doing or designing making the art has to meet the definition of an artist that is in the ordinance. There's a section of the ordinance that defines the different terms so there's definition for artists that artist wherever they're using has to meet that and sometimes the most controversial ones are when like the building the project architect wants to be considered the artist and that does not meet the definition that we have so they're not allowed to propose that they're architect design the art. But many have tried with that one and then so it has to be the architect has to be made by an artist design and made by an artist it can't be it has to be a unique piece of art it can't be something to purchase out of a catalog also attempted before it has to be it can take the form of many things it doesn't have to be any particular theme it can be sculpture murals artwork freestanding artwork affixed to the building light it even can include like landscape architecture architecture landscape landscape that one of the other key things is that it has to be affixed to the property so you can't just hang a picture on a wall in a lobby and say that that's affixed to the building there has to be some has to be somehow integrated into the building so it's mural on the wall or some other kind of installation talent is it has yeah has to remain on site for 20 years and has to even if they business changes or the building is sold or whatever the artwork technically supposed to remain if it has to be moved or changed or somehow then the it has to essentially new art would then have to be put in so like for instance if if there's a building shell and there's a tenant that puts in art when they move in and they want to take the art with them then the only that place so the artwork is supposed to follow the property itself has to be visible and accessible to the public so the ordinance does allow for the artwork to be installed indoors although the preference is outdoors but if it's in an indoor location it has to be in a public publicly accessible like lobby that you don't have to have an appointment or a key or a code or something to get into it has to be right there like that hotel in Broad Square that if there's no lobby yeah to me is there a kind of spatial category like public or privately owned public space I think there's in New York I don't think so well actually that's about to get air rights by publicly accessible so there's there's one component of the ordinance which does allow a developer to dedicate certain space in its project for for recurring displays of public art or performances but it has to be open to the public and no one has ever done that yeah there's been some people who try who thought about it and proposed something and then it never worked out so it's just a tricky one but it is allowable if you're fall if you can follow those specifics as anybody tried to put a Picasso or some other you know expensive artwork in the CDO's office because I remember this happened in San Francisco was like yeah yeah we I was on a public art committee there for a while yeah yeah like no you can't buy a Picasso and put it in the CDO's office yeah I mean you can do that quite like that but I did hear about that and Petaluma there was a car dealership that they purchased expensive paintings to put in someone's office and wanted to count that but that was in a different jurisdiction so I don't know what they did yeah so I do have some photos of the ones that did artwork on site but if there's no more questions about this one I'll move on this is the next year so July 2022 through June 30th 2023 and so again some did art on site others paid and then I'll show you some photos so this is the session Jim this is the neon light sculpture on the outside of the building you can see it from the freeway it kind of wraps around the building the artists group they go by right guy is their name and they that's what they do they do neon art installations this one is at the medical building by Gordon Hoosier it's kind of like a healing garden area healing patio and the piece has dichroic glass up above so it casts a lot of cool reflections this is in the press Democrat the lobby they moved into a new building well they're remodeling an older building but they're there in a new spot and so this artist created a wall mounted piece that is a letter made out of old letter press tight blocks is that the artist that is the artist yes that was in like the Sonoma magazine photos and Taylor did an article not too long ago about private development really quick what is the in little ago it goes into the public art fund which is then one of the like I said it's one of the revenue streams that funds pretty much everything the program does and so all of all of our projects are ongoing programs conservation and maintenance that you get all right that's what I quick and you had those other two other city fun contributions what exactly you said yeah it's the the city's general fund capital improvement project budget because there's a lot of capital improvements that happen throughout throughout a year or throughout a city's you know history but not all of them are general fund funded some a lot of times grants are obtained for a certain projects or there's like major M transportation funds right so those types of ones don't count but if it's a general fund project then it gets assessed the 1% and it's the 1% so they match it's not a match it's just okay we both private development and the city are required to contribute 1% okay okay the second one was it's park development fees so those are paid by usually by new housing developments and there's a certain calculation that they have to pay for that is supposed to go towards the development of park to serve the new housing that was built and so there's a 1% assessment for that that also goes into the public art fund however that one is earmarked specifically goes into a slightly different kind of account within the fund it can only be used for public art in parks specifically oh so meaning public arts so could that be some of the funds that could be used towards when we were doing the public park over there where we'll square you have people park you have people parking okay exactly got it here's another one this one is that Caritas village it's the new Catholic Charities Homeless Services Center and housing project the part of the building that this is on is like the day center in their services center the residential part of it that they built after it was was exempt because it's residential so just for comparison but this was an artist Martin Webb who's done other projects here in Santa Rosa there's various spots on the building that he put up these murals so these are two spots but I think there's a couple other spots around the back of the building that also have this design so that's all that the update entails for today there is a new piece there is a new mural at the Rosewood Boys and Girls Club which I did not have an opportunity to photograph in time to put in this project but that is one of the other completed projects and then there's other projects that have been completed in this fiscal year but they're not a part of this report so one of the projects that the mural project did recently when they did a bunch of the murals downtown is on the corner of Fifth Street and East Street it's a CPA like a financial advisor there that mural by Amanda Lynn it was actually a requirement for that building because they remodeled another example that would be on next report thank you so happy to answer any other questions yeah question if so if a project is mixed use let's say residential and has some commercial retail or whatever in the space yeah how does that work the only the part of the project that was only commercial so everything else exempted from it residential or anything else exempted from it if just the commercial portion still has evaluation of 500,000 enough it still has to meet the requirement for that amount yeah but if it doesn't in most cases think they don't like there was a mixed use project that Hugh Fitzgerald did a few years back on Humboldt Street it's apartments Humboldt Street apartments I was kind of thinking of that project he put art on the building anyway but it was designed by the architect so it wouldn't account it see but that project it was mostly residential the bottom floor was commercial but just the bottom floor didn't meet the threshold to trigger the requirement so it was exempted with that what about the place over there across straight from Cancer Park yeah as far as I know that's all but that the same thing I mean it's it's the majority of it it's all residential yeah so the bottom floor according to their calculations is exempt because it's not over 500,000 the bottom was not the people just kind generally it's not generally we believe that people are doing what they're supposed to be doing the process and the kind of the they fail safe to ensure that they're doing what they're supposed to be doing is the way that it's structured is that architects project managers contractors building owners developers whatever should be getting the information that this is a part of their project at the very early stages when they're like initially submitting for planning review or entitlements or whatever they get a packet that's like a long list of all things I need to be considering to do this project and public art is on there do they like remember that not always and so the next step is that when they apply for the building permit their their their building permit application in our permit system is flagged and sent to me and then if it's commercial and 500,000 or greater so then I get to review it and I look at it and if there's anything that is like it needs to be exempted for some reason a lot of times industrial projects still get sent to me so I have to go in and exempt them but a lot of times they are you know they the program the ordinance applies to them so I go in there and I see okay well what stage is their permit at essentially they are not that there's a part of the workflow where I have to sign off on it and if they haven't done that by the time they want their building permit they don't get their building permit so there's a lot of yeah there's a lot of checks and balances and there's a lot of kind of motivation hopefully for the developer to get me what I need to sign off so they can get their building permit there have been certain cases where businesses whoever are just like oh I didn't know this is what they say I didn't know about this so I'm just going to pay the fee I'm like well that's no skin off might be great you know we'll take your fee but then other times there are people who really spend a lot of time up front being very careful about integrating the design of the art into the building and they're doing it all very early and like they're planning on it from day one so you get a big mix but the same you know kind of requirements are there that you don't you should not be getting your building permit unless you've had me essentially look at it and check the boxes right they have to decide if they're paying the fee or placing the artwork at that time they if they're paying the fee we just add the fee to their kind of invoice and then that's it if they are doing the artwork proposal they have to actually put together their whole proposal showing who the artist is what the artwork will look like where is it going on their building what's the budget for it all of that has to be put together in a proposal and sent to me and I have to approve that before they get their building permit so there's definitely it's not that we're just saying oh well let's hope for the best there there definitely are things that they have to do at certain times and then after they do get their building permit they have however long they need up to the point at which they want their final occupancy and they want to move into the building that's when the artwork has to be installed and then we go check it out and make sure it's really there and that it's not something completely different from what they said they were going to do and then we sign off on their final occupancy right so they don't get their CEO unless you sign off on it um no when I yeah no vicky cumfer was the one who was the arts coordinator at the time when they passed that ordinance yeah and um it's a tried and true mechanism in many other cities yes yeah I think that the the benefits I mean I've seen projects that are super successful out there I mean there's some that you wouldn't maybe notice or realize was a public art project and then there's others that I feel like just did the bare minimum to get get through it so it's a range I think that that's one of the challenging things about the way that ours currently works is that there's um just a lot of leeway for the developer they they really can pick some you know but you know other cities don't let the developer do it at all I mean they say okay you have an art requirement and then the city staff coordinate the project for them but we don't do that I mean that would be a lot of work we don't have to hire several more people so um so there's a range of how programs work to ours is kind of ours is one of the older ones ours has been around for a long time so you said earlier that um no there's been no projects that have like a performance space or something like that yeah yeah and that that's a whole other can of worms because I was on the east coast I was involved with something or that they built a shopping mall and they they built a really nice outdoor amphitheater and stage and then it just sat there unused so so many wpa amphitheaters yeah this man told since the 80s yeah but but um um you know some of us noticed that this thing was just sitting there unused and we said we went to the mayor actually and said you know what's going on with you know it's like and and he engineered a thing where the arts the arts council in in that region ended up they forced the owner of the shopping mall to contract with the arts council to put on an annual performance series and it was a very nice contract but it it's so much more work because it's like very different than if you just okay the artwork's there I think the other thing is is that if a developer ever did go through with doing that here the way our ordinance has written it only counts for 75 percent of their art requirement they still have to pay 25 percent of the fee so it really just in my in my opinion kind of disincentivizes someone doing that but then I would hope the fee would go towards some kind of performance series or the management of you know but it just goes into our art fund and then it gets used however you all want to allocate it so you know what I mean it's like there's no there's no it can't be tied back to that site interesting yeah so it's not yeah it's it's an unusual I don't think most cities have that exact option yeah it's a it's a problematic option which is why you mentioned it so the next time we bring a report to probably we will be in two more years maybe we'll get to it next year I don't know but you can see I mean there's not usually a huge amount of projects each year but um sometimes and sometimes it takes a project a lot longer to complete like some of those projects have been going on for a while but they just finally completed them so it's yeah sometimes it's a long process oh there's another one that was completed I think in august so it would be in this fiscal year at Kaiser Kaiser their medical office building two by some time away if you go up to the third floor there's a new mosaic around the skylight so okay yeah anyway okay any more questions about that two six which is oh no five three um program and project updates again some stuff great I'll turn this one over to Jessica our project and program updates um starting with our rotating exhibits we still have up at the Finley Center is the California Indian Museum and Cultural Center that's on view through the 19th of this month if you want to get over there um alongside that one behind the Finley Center at the person senior wing is the promo project on view through the November 16th and this past week staff co-hosted a native children's tour of the public art programs exhibits in those two spaces um along with rose hammock and our next show we're gearing up for at this point is the santa rosa's annual um community exhibit which is the national arts program so the the um registration for that's going to open mid-november and i'll make you all aware of that and a couple of you have been on the jerry before so that's a good one yeah we had uh this last week the last weekend of October we had a big um celebration for christen troops arts surround project she installed claiming justice on the trail of local stories and the reception was a big blowout we maxed out capacity at the library um it was hard to get in the room it was hard to get in the room seriously uh the press democrat wrote it up twice so it was a big success and a lot of that all that's due to christen really getting that out there um but that was the last of our arts round projects and then for the small business support program you probably i don't know if you guys thought this report last time but you probably saw all the murals go up we did it last time we did do it that last time okay skip over that we've got we do have four more on the books with with art start we'll be doing place making pieces as well for our fire station five public art project the the the selection panelists picked five finalists um and staff just met with them to have the project orientation that was really great they are going to have their proposals will be due at the end of december on the 22nd and i'll put it up on the website and i'll share it with you but the finalists are Poshu Wong, Roberto Delgado, Robin Bralesford, Peter Requiem, and Tsukyam Vow. Three of them i know the committee was interested are from california one's from washington and one's from new york just a couple other little things i want to mention staff participated in a downtown santa rosa bike tour talking about art tours this one was a collaboration with architects the american institute for architects and they we did public art architecture and some local history and they also collaborated with that with the um what's the bike called? Bike of all Santa Rosa so it was also about bikeability and they encourage participants to reach out about bikeability where there isn't some and then also i just want to make you all aware because we did just have winter blasting probably all maybe went and saw it in the paper that is one of the programs that sponsor through the event support program and after Santa Rosa so that's it for us and how much how do we support that event? Winter Blast? Yes um the event support program is neither neither of the two funds that supported that event are part of the public art fund they're other city sources so out there Santa Rosa is the SRT BIA tourism fund and then the event support program is the community promotions fund which is out of the city council's budget and the events have to be put on by a non-profit be free to attend and be in Santa Rosa in order to be eligible for those funds. Okay I had a this is really quick but I had this really sweet little moment at the event that they did after I went into the library that was crampacked and listened to all the different activists talk and hear the stories I kind of geeked out and wore my little name tag and just for fun and then I was walking over to four street and then one of the speakers Charlie and another woman that was kind of accompanying her because she's elderly came by and they noticed my little thing and they asked about it and then I also had received one of Charlie's little buttons because they had buttons for all the artists at kristin beautifully illustrated and it was a really cool touch and it was like Charlie was like overwhelmed she was like I can't believe you have my button and you're part of this I say I did not put on this event I'm only like you know I was just really backing up like but just like kind of gaga over her and it was just a lovely little moment of the whole circle so I was just thinking you know those little things that she did those little details with her plan really personal and actually I think really gave a huge honor to those people and it's got to see it happen so well that's perfectly working because the impetus to do the buttons was to get people talking to each other about the activists and I know it's cute anyway thank you guys really beautifully that only did a great job managing it so I didn't um I didn't have time to do the tour did you you can still do it yeah that should be up for about a year okay yeah and you have to go to each decal to zap the qr code to listen while you're standing there because the intention kristin's intention is really to get people walking through the downtown yeah yeah you can't but she has a great website but you can't hear the stories on the website you have to go to each marker and scan the QR code yeah yeah cool okay that's it all right thanks okay great um then we are moving to number seven department reports oh the task force yeah I know we have the task force oh sorry number six that there may not be any need for that but if any yeah skip to you because I thought we were gonna do it yes ask for reports anything going on well rather than the task forces if any committee members want to announce any upcoming events or have any just general announcements I think it's time to have that here's oh that's on Thursday um I'll send an invite great to Tara maybe you can yeah I'll send it out yeah yeah it's a nice thing Thursday at the jc yeah um the museum has uh its annual uh artistry in wood exhibition opening up on November 17th I think it is it's the um maybe yeah uh Saturday the 18th is the opening day and it's our collaboration with the Sonoma County Woodworkers Association so it's phenomenal there is and the people I saw under there I went last year to the event and they're just so present oh they love to talk about the way they're doing it it's really something yeah and everybody's going through and all over the you know the wood grain in the finishes and all the technical stuff I didn't know it was an annual thing it's very good so the 18th that's number for that yes now department reports seven I don't think I have anything in okay today all right we'll request that future agenda items anything that we would like to place on our future agenda or talk about something that's on it just if we do things if you look at the very last page so we have this December 4th thing so I guess that's going to be kind of about and that is our next meeting is December 4th we're always going to be in this room now it's going to be in a bed the other day okay yep we'll be back here spot yep hang on to your parking pass yes everyone get to me yes this is Christal I'm Christal I'll be taking over for Lonnie soon thank you very much for supporting us okay well anything else okay I will with no other things and finding my last script but I don't have it I will adjourn this meeting today and I'll see you in December thank you thank you