 All order the May 16th meeting of the monthly Roxbury Board of School directors directors At 704 703 For sort of business public comment hearing none Move to second order British Consent agenda added a number of new teacher hires to the consent agenda all of them are on blue sheets for the board's consideration There you go and some came in there Except the consent agenda Great Moving on to the policy number four or I don't know for which is first reading of three new policies. I Know we don't have Steve or frigid here Yes Before we start policy discussion something I noticed today going through some of the stuff I'm in general. I think some of our policies have inconsistent terms whether or not we're the month of your rocks great public schools or Monthly a Roxbury school district. I think we'll need to make sure we're consistent as we're adopting. I used to we are one or the other But I don't think Ryan a grant or somebody else would chip in there I don't know which one is what we need to have in there But we have an inconsistent so far whether or not we're monthly Roxbury school district monthly Roxbury public schools in the policies Okay, let's rest to keep an eye on Yeah Because there is But we had had a board conversation previously in which I think we voted I think we took an action That we want to call ourselves publicly So we kind of going with the tuning system, so maybe it is a question for Brian as to whether matters Which name we use in the policy adoption I doubt it Good to know the answer to that though. Yeah legally good to know and then Whatever that answer is We put in the policies, you know, if it doesn't matter then we call ourselves public schools Because that's what we want to call ourselves and if we need to go with the school district term And I would say if it matters for some and not for the other We go with the one that it matters for that Give you some context to foresee I had asked Quite candidly with all the work that's been going on forgotten that I had asked the tech committee to come up with something As one of their goals for this year And so it just timed out that Mike Martin was able to present that to me just before And so I'd given Bridget a heads up about that So what you see for a letter C is Homegrown from the tech committee here in Montpelier public schools One thing I noticed about that is Under the second section policy but at the educational mission it refers to I believe MPS educational mission and I'm not sure if you know, it's we make that change To go down You could just say in order to meet its educational mission Yeah The second sentence on the student policy begins legal pupils between the ages of 6 and 16 Defines define legal how I don't think we do for the students as legal pupils. So why is that different there? I'm just gonna say it would have to do with residency, but then residency is stated later in their policy So when I read that I thought it kind of confusing on What classifies a legal pupil? It's not residency the statement Wonder if that's what it's referring to I can I can ask As a sole policy committee person in attendance at night the policy committee the three policies that we're looking at right now Has not gone through so I can't present anything to you based on feedback from the rest of the committee for these policies And we know how much latitude we have to make changes other than things like names Specific mission Think someone does stuff that's coming up later Think Brian had dropped off something here I think from what I understand from conversations with Lori in the past is we can add things to required policies But it's we'd be really getting a can of work So we start taking things out of the required policies especially the best days work with legal counsel Everything that is in the model policies coming from VSBA should be there for the district to comply with federal and state law Adding is reasonable But pulling things out is going to take some legal counsel to verify that it is okay It says reference 20 USC I mean that's how it's listed here from February 2005 protection of people rights amendment 20 USC Under the pupil privacy rights number six yes under what scenario do folks envision Collecting or disclosing or use of personal information collect from students for the purpose of marketing or selling that information Why would we ever do that? I mean I'm not saying no to it. I'm just asking like what? possible What would that entail? same question So It is still called the federal educational rights and privacy act Is that like that consent that comes from annual a where you sign off whether or not your child can be Used in your photograph can be used in marketing materials And you said yes or no Number six. Yeah We're about selling them. I'm talking about selling that information Who we why what I just I'm honestly asking for an example of where we would sell It's like the last Policy conversation we had at Roxbury where there was a question as to why there were four exemptions to the firearm statute This is in Federal law literally listed as such The collection disclosure or use of personal information. I mean this is word for word number six Is word for word if you look at the footnote on reference number nine So it's required to be listed in as such But couldn't we just say is our policy that we will not be selling the information of students The district's policy is not to sell information about students I think this well, I don't I'm just asking you know This says that these are that after we've accepted these you have to write procedures Our procedure could be we will not sell any information Here's a situation in which that to come up that they have the kids use Software all the time right and a lot of this like online software and they're using tons of different programs And some of those programs do collect Their information like how they perform in this game or whatever But it wouldn't But but we have we have to make sure anytime that we're having kids engage in those things That if it is collecting information from them, it's not collecting Their information, okay Where would we sell kids information? I mean I Do it's the question is whether any of those companies Potentially make money from the data that they collect on Yeah, a lot gets a lot gets sold and packaged these days in odd ways Well, you could just imagine that a parent who's watching this or reading this online Then all of a sudden reads that we're selling that we're Acknowledging that we're going to have to write a regulation that to allow the district to sell information about their kids We have to be able to defend that I think we defend it because it's what the federal law tells us It tells us we have to allow the selling of it doesn't say anything about allowing the Just saying that in case it happens. That's right And we could have a policy saying our policy is we don't allow the selling of kids information That might that might want get us into a situation where we're not able to use Software that teachers want to be able to okay. Well, then that's a good justification I'm just trying to flesh out that I'm not just voting on something Peter look at the under responsible technology use if you look at the second stage I was reading Two and three at the bottom Just because michelle used that for Well, we I mean we've actually had questions about it from parents In the past about how because we use google classroom, you know, they let them how What access does google have to identifying information about their child and and Google classroom because it's created for classroom use is structured so that they don't have access to identifying information But you know google, right Any information that they can get in the process of people using their stuff they're going to do stuff with But we have to make sure that it's not identifying the students My last comment one of the reasons this is coming up as a concern for me is we have a federal uh, us secretary of education I'm not always convinced it's looking out For students, right? Betsy DeVos has done things that I think are Okay, not about board and so just because there's a regulation in the federal law It doesn't mean we should maybe just check off on it, but thank you for listening. Hear me out I mean, I think they're I think we do want to be careful in general when we deviate from language that's straight out of the statute because sometimes we might Think that we're compliant with it. I think that we're even strengthening it, but um Yeah, it can confuse future boards It can also Perhaps undetected post out of compliance if we don't do it right at least with the required policies Yeah, if there are other recommended ones this board chooses to take on or certainly if there are policies that this board wants to consider Um that that are not required. I think that's where you have a lot of room for Flexibility and in tailoring. Um, but I think your point is well taken So maybe this is one It's an interesting thing now that we're a new district. What will be the process for procedures It's not it's not generally something You know, the administration does procedures the board doesn't do procedures, but maybe I'm thinking of what peter asked so maybe we need we need to ask to see The procedures from things we're worried about that would be handled in procedures but I think we certainly Need to flag them ask questions I think we should maybe be selective about it though because if we get Right, that's what I mean. We would normally see all the procedures, but Maybe it's worth if with something we're worried about more. Yeah Yeah, and the procedure on number six can be that we're just not going to do it The easy one then before we get off of this policy number three Needs to be reworded to be correct The arrangements of protect suit of privacy is not Minor details there Well, yes, it has many ways. This is only the first reading. I'm curious maybe again for a consistency question So this policy only referred to parents Not guardians most of the time. I remember checking the reading Is that consistent with most of the policies that language regarding parents guardians? Did anybody else catch that did it read? Yeah, no, I'm catching it too Also, there's Under all statutes to parents and guardians have the same rights And like number four is one that caught my attention the right of a parent prospect and instructional material And it's number one as well too. Yeah Yeah, educational records says parents guardians I think we should have parents guardians at least Possible unless there's a legal reason I'm not sure I'm not the lawyer there but it caught my attention It seemed like we were using it a little bit differently than we normally do alcohol and drugs just says parents Sounds like we need to add guardian They don't understand right For these purposes for these purposes, maybe we wish to give them those Well, can we So I'm going to ask a question. I should know the answer to but in terms of second reading How much change can occur in the policy committee? First and second reading before we need to give the first reading again before it becomes all the first reading is Is the list that this is the first time it's come out If there are no changes, it can be worn for adoption at the next meeting As many readings as you want to get it right So each reading is a change. Yeah But as soon because we talked about the number, right, is this correct as soon as We didn't make any changes then we could adapt the policy. Correct There's no required number of readings. There's just it be read and be warned for adoption 10 days in advance of the morning You ready for Thanks, sir. So I don't have any more comments or things that I know this from privacy policy So yes, we are I don't have This one I'll be honest coming a little bit off guard this morning when I was reading it It's different from the vsba model policy. I think the content is all the same, but the structure has changed some Quite a bit different than the policy molecule you're ahead of the books already And I unfortunately didn't correctly track down ours for rocks or EWSSU to compare it I Yeah, Mike Martin and the admin team I'm not sure who else was involved in the first betting of this policy and made some changes Assuming everything is okay, but I don't have anything to report back on Why or what or how it compares to the model policy straight from the sba So the model policy is essentially a lot of do not do not do not And so this was written in an attempt to express what we hope they would do So shifting the language essentially trying to shift the language to be more This is how we expect that you're going to use our technology Responsible policy governance Okay, I didn't really have time to go through in detail both of the policies the bsba and this one It seemed like the content is all the same, but What's different and who did most of the drafting of this Mike Martin and the technology committee includes representatives in all three buildings teachers tech support specialists Library tech integration is That's what I I remember mentioning that he they wanted to Cast it in a positive way Any further questions about responsible technologies Discussion on any of the policies up for first reading So make sure that all three these are on for a second reading for the next time we all get together excellent So moving on to item number five the second reading of five policies tobacco prohibition education records student alcohol and drugs limited English proficiency students and firearms One by one with discussion or I think I'd ask this question at the first reading for tobacco prohibition is whether or not this applied to marijuana It did not apply to marijuana It does not it does not so that would fall under the student alcohol and drugs policy Okay, I just want to clarify. No, that's a good. That's a good clarification. All right. Good. Thank you Is there any Needed or plan to change And we have teachers Yeah, we have teachers on the ground as far as I understand that there's still no legal protection for having a controlled substance on school property As unless it's under taking medication As and I have not read it But it's as I recall the allowance for marijuana refers to one's personal residence And so absent More information to the contrary. It is still not going to be legal whether you are Certainly, you are not going to be legal as a student Um, and I would be incredibly surprised if you could legally as an adult Bring that onto a school campus Okay, what about this policy specifically talks about students not at all. So in that case Thank you for clarifying I'm just going to go one by one and see if you have comment any discussion on tobacco provision beyond I'm just going to Say if we don't have any comment, then next time it can be under adoption of policies correct? Yes In consent agenda, we just want to be clear. No, that's I'm keeping track. All right. So that can go to adoption Education records Student alcohol and drugs limited efficiency students Partially resolve that steps to requirements Great, so we don't we move on to six. We don't have any Well, this isn't for adoption. Yeah, this isn't substantive, but um, there's still shall in the firearms one and I'm not sure and I'll see implementation section Oh under spell shall be um, I And then the superintendent shall refer to And then on the back the superintendent shall Or we we're changing all that to will is that correct? I believe we are using will instead of shall in less Is that a statutory? Cut and paste they have They have the same meaning And she's not here tonight to have that rationale Well, I mean it's very Harm and pushing it back in other meetings to make sure we have the correct answer No Yeah I mean this policy wouldn't preclude the district from having a shooting club or activities Off-campus It's all on campus Well campus is usually considered out to me Any school activity where the school goes So this does say for example Any student who brings a firearm to school And who possesses a firearm Right the things definitely on school what I had wondered like I think about the school that I grew up in We had shooting sports clubs that we would leave campus and go after school hours And I wasn't sure if that would change or be allowed with this policy Well, we do our Nordic team I think participated in some I have funds this winter Maybe we'll we're checking out Yeah No, that's a good question because if you define campus broadly like that Yeah, well I possess You know possess arguing means that they're have one in there is that yeah Even if they didn't bring it and even if it was provided to them as part of an activity Yeah, we might want to just have a section that says If they're participating in a school sponsored event that includes And they collect within the spot lorry This has to be almost identical to the Northfields policy right now for firearms, right? And they're able to participate in that Well, I guess the question is like is there flexibility or people just not Yeah, I mean I would hear the type of thing where if someone said, you know, we want to Shut down that's a lot of the question. Yeah, none of these students can can have guns They they might have a pretty good argument that That they could Shows wills and and clubs off Physical campus. Well, maybe even not Maybe not even clubs. Just activity Approved board approved No, you don't so How is a school how does it get approved? I would say school sponsored appropriately Supervised or something school sponsored Because if there is a club or a sport they're required to have an adult Moderator, yeah So if I heard this correctly tobacco prohibition education records student alcohol and drugs And limited English proficiency students would warrant for adoption on June 6th He'll add firearms As a third reading Along with the second reading for student attendance pupil privacy and responsible computer internet and network use Okay, we are squared away there a few questions. Thank you all Excellent. So we are Um Item six update on superintendent search that would be Tina is actually officially part of your board Although Lisa please feel free to absolutely check on me. Um My report is we have a great search committee It's taking a lot of time and energy on everybody's part. So we really appreciate the search committee We added another interview day The interviews will happen on the 21st and the 22nd And I thought you need to approve the extra interview day I don't know Should we just for Sure, I'm getting Belts and suspenders. Okay, it's now ahead of us Board It needs to be warned, but we have to do any approval Because we had we had approved moving it from 12 to 13 and some other change And we did originally approve the dates I think we did originally approve the meeting dates Let's do it just to do it make sure So is that an indication that we have candidates that We like It's an indication that we have a lot of people to look at Okay, good. Well, that's better than a lot of people made it through the screening tool So while you're talking about approvals we have two sets of minutes Which Lisa nicely Three sets, I believe There's not much to them right because most of our time is spent in executive session And Speaking of They would have to be Who has those minutes? Heather brought copies for everybody tonight Oh, okay No, you right right committee can approve its own minutes Because we give the committee has a charge to operate as you told me to do Okay great. Okay. Thank you So I thought I'd review since we have Are having a few extra board meetings that we would Be clarify when those were so Tuesday may 22nd We're meeting Are we um Lisa and I have down that we talked about it. We were meeting to plan for the June 4th Visits by candidates and Mike, I think that was something Mike introduced at the meeting When he came and presented to us that a number of school board folks heard now There's a high school concert that you think I know and then we talked about it There are people on this committee on the high school question It was 7 o'clock on the 22nd the logistics board Yeah So the And that was on a Tuesday night It occurred to me that we I think it was Bridget last time that was saying could we please clarify when we're having meetings and this did not come up I don't think Yeah, I If the 22nd meeting Came up This has escaped me, but I would It make sense Well, if I guess I'm saying If not on the 22nd, when would you do it before And the other thing about that is we talked to with Mike And he's he can be there that night and he said that the screening committee will actually Have a general outline For us For what the fourth would look like and so very short meaning. Yes, we expect to be relatively short, but And that we wouldn't necessarily be doing all of the legwork just that we would be kind of taking a look and maybe delegating Different folks to be different places and figuring out when the interviews can happen and and the idea on the 22nd being that Screening committee would be there and you could just kind of flow one to the other Well on the 22nd we're meeting all day. So well, we doesn't have to be that day that the board meets right But the board as a matter of fact we discussed we had to be done by 7 o'clock if the board was meeting because that was our understanding but It would have to be done sometime To be ready for june 4th So what's the board? What's the board's pleasure? I'm good at the 22nd. I'm good at the 22nd I could do the 23rd as well. I could That week is actually pretty good for me the following week That's good It's it's as michelle pointed out. That's a deadly week for Any parent of a child not only is it the high school concert the next day's the art show Which you just got a little card I guess we don't know yet How late It'll actually be necessary for us to go because Would it help if it's a very short meeting to make it early? I'm not sure we can because of our interviews. Well, that's what I was saying. We don't know what exactly what's happening, right? What time is the concert? I have it in my calendar at six o'clock, but I don't know that that's real I don't know Seven o'clock Any art show is at six thirty We could be Five thirty or six someone's done I'm not sure where if this whole building will be No, it's not in the jam. Oh, it's not. Oh, okay It's quite the show you should come So we could use this space. Yeah Well, the question would be we could ask Mike if he could come or He could get us ready. So Lisa and I could do it Somehow I thought that came out in the discussion and the board picked it But I can't imagine why we did We did on that first night when spring break a couple people were absent when we didn't know anything Well, maybe we should check with availability of people if we did it on wednesday Before the art show how does that strike the rest of the people on board? I would be saying five one Five thirty five thirty It won't take that long will it I think Tina I remember We were talking with mike and he Said something about Um, not expecting it to be too short either. Do you know what I mean? So I think maybe an hour is probably a good It was cushion about your discussion of what will have to say and how long you would discuss it. I think Um, so if it was five thirty, I mean that's an hour That's what it would say Well, if you don't have to get to the art show the minute that it starts Yeah, it's the same tool more than It's flexible That's a good point So actually And like if I'm thinking Ryan how about six instead of five Is that better? Not mine So sarah, it's going to be some shuffling of the schedule and since a chance kids will be in tow, but figure something out Because Michelle's right the art show is not like a concert Although there is a concert during the art show That is true But it's unlikely it will be at six thirty So we're going to check with mike for the wednesday Confirm that he can come and then move forward with that. Is that Well, what we're saying I think it's the pleasure of the board because I'm betting we will have what we're doing done with by then So probably if he can't come Lisa and I can present it inside your thoughts. Yeah, sure Can anyone not attend on wednesday? Yeah, I don't bridge is going to be back in town, right? I don't know I don't think steve is going to be back in town He's told me he's out of town for two weeks. Yeah It's all about which of those days he's not Though I can't say for sure though because i'm not sure when he actually left It depends whether this is week one or week two I actually don't know which one he left so I think he was at the farmer's market on saturday So it's not going to be a regardless I'm good with the 23rd that's six. Yep It's okay The um, because the spring close was said tuesday is not uh, wednesday by the way, michelle Right, but we were we began by discussing tuesday. That's why it came out. Oh, yeah, and then I've they um Jazz band plays during the art show. Oh, sorry Not exactly a concert, but it's live music So So that we're clear. So that's a board meeting on the 23rd and then there'll be a board meeting Yeah, I never grew up. How exactly is that Invision to work that's going to be the What we're talking about on the 23rd Yeah, that's gonna be The other issue trailer Sure to some degree you can that The candidates would be here probably for the day And culminating in them talking with you And if there were a couple of them you'd be here a while and it's the only thing that we agenda for that Yeah, are we supposed to have three? Up to three So, um, I think mike said that It's likely that each Candidate that the screening committee names or finalists Would have a liaison Who would take them to every school? that day It's not necessarily a board member though. I think he's now could be somebody from the screen And yeah, that that would happen prior to coming to the board. So the board does It's not directly Well, and you talked also about having a robust opportunity for public engagement with the candidates And so the there's a question As to whether that would happen Prior to the board meeting like would we have a public forum prior to the board meeting or would that happen as part of the board meeting? We discussed putting some of that during the day so that there would be opportunities for the community to meet the candidates during the day We could also build in just prior to the board meeting Something but also the board means right, yeah I was just wondering whether we've wanted to create a special time for that and we'll promote it Well, I think it was our intention to promote the ones during the day I think it's your call on whether you feel if we had one or two during the day Would you also want one? Falling more in the evening Yes Okay, so Or at least I this is kind of You know rapid into what we're doing maybe have When we talk to the candidates as Part of that time for a little back and forth with I guess I would say to you Well, it could be so yes, you know If the community's here, we're going to ask questions and the board's going to ask questions Do you want to separate that in some way? I would I would have the board part and then uh Yeah And we have done it things before where we asked the public to write the question on an index card and give them And then the board can ask That would be Good for that part, especially if you have time for the day when they can ask questions directly And We um report this back to mike and he might have suggestions to Yeah, yeah, that'd be great And did he discuss about how the community forums would look would All candidates be in a room together so people could come for an hour and Hear the different answers or would probably the candidates would be separately So if someone wanted to hear from all of them, they'd have to I think he offered up for the long haul either of those. Yeah That sometimes it's done where the candidates are all in the same Big room and community teachers students Can all be there and go from one to the next during period of an hour or something like that And sometimes it's done where they're Separate Times and different times, I guess Yeah For the candidates perspective They probably would not want to be all together, but from the public's perspective It's a lot more convenient right and then you get some people who saw One person but not the other two and I know they wouldn't love it, but Yeah, that's my that's my How he feels it's best knowing he is aware that we're very concerned About the community being able to give input into this and we have discussed it. So Or we could do a thing where we're pretty disciplined about it's going to be an hour and one person's going to go over 20 minutes and then Take 20 minutes 20 minutes, you know and really have like so You can see all three and an hour and it'll be the penable hour But they won't be all sitting there together I wouldn't recommend a 20 minute conversation. I think you're yeah, I think you're gonna want More than 20 minutes Yeah That's what's concerned about doing both public and board questions Um, the board has a good number of questions and then you open it to the community That's not because I want to cut off the community. I'm just thinking of the late the time So you might want to separate that the community gets to talk to them And the board so then the other thing to think about and we've been asked to think about it is How would you get feedback back from the community once they have talked? Well, they're always welcome Yeah, well we can encourage them to call them Encourage them to Oh, do you have to make the Decision that tonight, you know Well going back to my 20 minute suggestion. I wasn't saying that would be the only opportunity But I'm saying maybe have you know each candidate has an hour so people who really want to You know dig in but then have a session where for people who Don't have three hours to spend And want to see all three candidates There's going to be Kind of like a quick, you know 20 minutes each you can see them all and then they'll each have A separate community meeting Then I haven't thought of this. I wonder if there's a way of videoing A lot of people watch the board members the board meetings on Orca maybe there's a way of Videoing each of them and some specific thing and running it prior to that also How about The search committee will talk about Yeah, definitely the plan that and that's so that's what we're talking about On the 23rd. Yeah, I think we do want to make the decision as quickly as possible because we do need to Hire someone and have them start just minutes later Oh Yes, right, but the point of view is next week. Yeah, you're talking about the hiring decision. Yeah, I'm talking about hiring decision Well, you can hire that right Right, but I if I was just started I was starting down the road of envisioning a process in which We hear from everybody the community gets to ask questions We tell community members. Hey, watch the recording on orca three days from now Give us your feedback. We're going to make this decision This has been so quick already that that can't happen. So the fact Of the 23rd then you have Week and a half between there and when the candidates come right so we should really be prepared We should really be prepared to have a system Which produces a superintendent on the fourth Which means if we're going to get feedback from the community, we need to set up a way of doing that I wonder if we could have like be Yeah, I have a question I'm concerned that it's going to get unstructured and unwieldy very quickly In hiring in group hiring processes. It helps if you have a List of say five questions from which you'll choose three so that you have a fair understanding and an equitable Treatment of the candidates and you can do that on the public forum as well Have the people that are coming forward from the public also be able to choose say from a list of five questions within which Three people can ask the question or however it is. Otherwise, you're really not going to have an equitable interviewing process Can I follow up a little bit on that thinking? We're talking about the community in very broad terms But how likely are we to get the whole community to show up that night? It's not very likely we're gonna get a lot of people But is it the is it a general representation of the community or is it a subset of the community? So the right So the concern is that we'll have a bunch of folks on the one end of the spectrum one way or the other show up And that that's all the feedback we get from the community It's not going to be That helpful overall for us to make an informed decision It is still our decision. Yeah, absolutely But thinking about this conversation about what we're what we're expecting from the community It's like we have to be realistic about what we're setting up in terms of what we're going to get for feedback if anything And whether or not it's actually going to be useful in terms of informing us as a board on The community overall. Yeah, Lisa Mike did mention some kind of system for Community feedback prior to when the board interviews the candidates. So I think there's Something more specific that we will bring on the 23rd About that and I think Maybe you've been send it out before Yeah And I think the the issue is you wouldn't want to ask people to come And then not ask them what they thought no matter who they were that came and that was what we were trying to figure out They're coming to how do we how do we get back that. Yeah, I don't think that's what the reference that patient That's fair. And I think Mike on the search committee and Right. And I think I feel confident That on the 23rd we'll come back with some sort of a one-day plan. Good. Good. What do you think? I think so. Yeah, that sounds great. Yeah In that end and the next thing on my list is where Specky was going I would like the people on the board To think about a question they would like to ask during this interview process and please send them to me So that I could incorporate them in so that we're fairly structured when we ask our questions during the interview Yeah, so kind of What I'm hearing And a question bring to Mike You know, you know community feedback, how do we get that? How do we structure the community engagement? So it's both Some people feel that they have adequate time with the candidates, but we also Generally people on a position where you know, they have to take three and a half hours out of the day to feel that they Got to see all all Assuming we have three candidates three candidates um And then an orderly fair process for question, which I think is And I think Becky that's going to be a little bit I think for us that's going to be easy to achieve I think telling the public what they can and cannot ask Is not going to go over well. I just don't know how to have an equitable interviewing process without some sort of I hope Mike. I'm sure Mike's done this before. Yeah. Yeah So it's a good decision plan for how to manage the Community Yes, but remember there are people who are going to want to ask their own questions In this community sales Yes, that's right, and they're they're not technically they're not interviewing Right. It's it's not community Yeah, maybe that's a caveat I think what we would have to do And I think what we would have to do is probably the index card thing So that the board that's managing the questions And we would have to give all of the finalists the opportunity to answer each question And that's what would make it equitable so that we don't have Individuals from the public addressing specific questions with specific candidates, but here we have a question from the public Could each of you please respond? And In all fairness There may be different questions. We don't want to ask different candidates like depending upon their background You know in the background, you know, if you have an out-of-state candidate, there might be a question about You know, what do you know about Vermont? Why do you want to do you know what you're kind of getting to? Not sure. Yeah, so Yeah, and thank you both of you for doing this. That was a big talk to me, but Freely Excellent So moving on to item seven, which I think we may have to Unfortunately neither Bridget nor Steve are here and they Pretty major aspects of this So I was I missed the last policy And interviews for the C&T director position on which they were discussing those two items It's like well, what's the plan then? I get word in the packet. Are you bringing handouts? We're planning or presenting something. What how was the structure for This discussion. I actually don't know. She didn't get back to me. So I'm not sure Yeah, Steve's indication was we should punt on a lot of this and I've done this previously I do kind of want to set up. I think what we need to do and obviously, you know, this is this is a big piece I think this would be our biggest piece if we didn't have other pieces that that we're also focusing on Yeah So I just kind of I use a little time to remind people, you know about the the day we spent with with Steve Dale and kind of I think where we need to To go and to, you know go starting this summer Our mission and vision and ends and that's another community process. So I think early on and I think we're going to work with the new superintendent on this Get the public process engagement process to get those two things going And then I was We could go about I think it would be good to have a series of discussions about Board governance and board structure and Board decorum, etc And maybe either build that into some of our meetings over the summer where we just kind of, you know Take part of a meeting and do a topic we might want to Consider getting some sort of a facilitator to help with that and just You know iron out the three or four things we need to go through and really make that kind of our summer project And maybe wrap it up with a retreat in august where we finalize a lot of the work and get get those pieces in place you know going you know going into the 2019 or 2018 2019 school year So that's kind of my overall thought. I think we need to Probably really set that timetable Either like the 7th or the 20th of june And it might be a really good thing to Be ready to pounce on after You know the fourth or fifth when we we make a new hire and really bring the new superintendent into that process Um, so that's kind of my high level thought on that You know given that we can't talk about some of these items that that's our and steven birchit said and We'll need to talk about later so I don't know I like the idea of having to vote at time again through this stuff and get going taken care of I'm a little bit concerned Pushing it off all the way into the summer because we're talking about the budgeting policy annual planning policy We'll be well into we're not talking about this until august Maybe getting it confirmed and um voted on in september. We're into the budget cycle already Yeah, no, I agree. I think there's I think we're gonna have to prioritize and hopefully get I think the Yeah, the the two top items here are probably things we should try to Wrap up in june or early july if we can Uh, and then we can work on some other things like really refining what our governance structure looks like what you know Governance by policy instead of policy governance means You know things like you know board decorum you know, etc another big piece we're going to talk about next is A superintendent valuation process. I think that's A budget process superintendent evaluation process and annual Just our annual planning Are things we really need to Yeah, you need to get moving on soon um, you know and The mission it adds but I think that's something we can Yes, because we The annual planning policy I can just give you a rough update. It's still pretty rough I think we were really hoping to have a broad discussion before steve's spending more time on that one too It could go a bunch of different directions The budget policy has been I think a little more refined. It's gone through a couple of drafts. It's had some feedback from administrators so the budget policy Draft is probably in a much more better position to have a meaningful conversation rather than the annual planning policy, but Again, I miss I wasn't at the last planning committee the policy committee. So I can't speak with exactly what Steven Bridget had said so May I ask you a question about the budgeting policies? It you've got the action of the board will be to approve an overall percent change in the district's education spending If spending is education spending is defined as the stable budget left Local My question is definitely positive. I was just asking this so you could talk about it was In the process where is that? And the reason I'm asking is I often feel like It's the next page after the code of conduct is stable and with it So it did get I had a question about that too. So I'm not I have it. Yes. I don't know how I'll see I'll just express that I've always found it hard to give anybody A percentage or anything until I know what you need So if the I'm not opposed to doing that, but if the You had a whole bunch of a list of things that would happen if that happened ahead of time And then you said to the board given these factors. What do you think? I'd be better at yours too. Right because technically the board approves A dollar amount budget And the yes we made that most and um Yeah, so I had made the last draft that I had seen on this. I made that same those ass to you So I'm not sure how they flesh that out or put it out Thank you. It would be great to have a timeline Yeah That goes into the angle cutting policy also So there's some overlap between the two and it's been discussed and kind of how to make those Not be redundant Yeah Such as the board can be received in a timely fashion. So it's not Here's the full budget now We really the board would really benefit from Um, procedures I know this is a policy, but I think we would really benefit from procedures No, I totally agree and I I also agree we need that wall before september Yeah Midway through may yes So are we Ready to move on to eight So one of One of the most important things I think the board Function is is superintendent evaluation and I know we've had somewhat of a School board has had you know kind of a up and down history with that just in terms of actually having a process in place And my understanding is somebody who's actually really Really doing it much at all I think it's really important. We have a clear and Consistent and effective superintendent evaluation process that starts with the new superintendent That perhaps we can at least at the initial stages help the new superintendent bill But kind of the major things that I have on my list For well, well here's kind of my here's some thoughts I have on that one I think I think we need an evaluation That's tasked with Putting a time table together making sure the evaluation happens making sure all the pieces come together And and just you know getting that going So, you know that means you know a committee and then a set process for that committee to follow Uh again procedures with time line procedures with which timelines Yeah I think part of that is a process that would involve the whole board plus the superintendent of setting goals that the superintendent would set goals the board would also Set goals for the superintendent there come, you know, there would be a coming together in agreement of what What those goals actually are so there's common agreed upon goals between the board of the superintendent about what What the goals for the year are And that would then be evaluated with some things I think we need to put together pretty soon, which is a job description So just kind of what are the basic expectations? There's the yearly goals of the superintendent But then just as a base level function What what do we expect of the superintendent just in terms of Doing her his job essential functions essential functions Um And then also, you know that can also feel for the new superintendent I think that should be married to an entry plan, which is something we should also get together And you know part of part of that would also be in the contract, you know What are they contractually obligated to do? What's their job description tell them to do? And then for the initial first year What's the entry plan and then beyond that it would be the goals So just get clear expectations about what we're measuring what we expect Make sure those are up front You know and then as as the year progresses I'd like a pretty aggressive Review process or at least thorough aggressive is the wrong word, but thorough and company has a review process Um That the evaluation committee would be in charge of moving along But obviously the board would be informed along the way and kind of You know the three main pieces that I would love to see as kind of part of like a 360 review Are I think there should be One or two opportunities during the year where the evaluation committee meets One on one and I've done this in nonprofit boards It's very effective with the leadership team and just gets feedback on how things are going and I think that does a couple things It gives the board a lot of information and it you know The board is hearing from the superintendent. I think it's good to hear from people immediately supervising the superintendent What's working? What's not I think it Creates a level of transparency and honesty and gives the board different perspectives. I also think it gives Planned and meaningful opportunities for the immediate leadership to be heard by the board in a way that will make them feel that the board is listening to them And they're you know, there's a check-in point and the check-in point is very defined Um The other piece is which I think we're doing and we're getting up is You know kind of non-leadership team like survey monkey Where we we send a survey out and we get comments back in And then the third piece which I think is trickier, but would I still would like to do Is some sort of community Input and parental input Which I think we'd have to take with a bit of grand assault because it's going to be Probably the most self-selecting of the three processes, you know There's going to be a lot of people who aren't going to take the time for it They're going to people who are always going to take the time for it But I think it's still valuable and I think it's good to have the community Given an opportunity and then you know use that information You know look at the goals Look at the job description. Look at the entry plan and you know sit down and just have a really constructive conversation You know at the end of the year with the superintendent about how She's doing or how he's doing And then we start the process over just make sure that that You know think about that as that and the budget being really the two most important things the board does Makes sense So and then following up with that we have we have Nancy Reed has volunteered to Help at least get a process in place and get some of these things going over the next month or so With you know Volunteers for this board if they're willing Nancy's on the other board who'd be serving as a community member, which I think we could do There's a little bit of awkwardness there I don't know how people feel about it. I also they The plus side is she's got the time and she has a strong education background So I just wanted to throw that off her out there get people's thoughts Otherwise one of us could could step up and do that. I know sessions up I think I mean the committee would need a charge and it would need to have defined membership and exactly Jim, do you know I feel like at some point in the bsba website I've seen One of the services they provide is super independent evaluation Have you had any conversations with them to see I've had some of the stuff like some other people willing to help us on so we can we can look to it quickly I can look to it more. I I do think I would like to At least be pretty Of I don't want to see deep into the process, but and I would like this to look I would like this to go hand in hand with the new superintendent higher. So It looks like Not it just looks like but it is that you know with the new superintendent We're going to bring a consistent process and it's not going to come in In real life. Yeah after, you know, sheer he has been established for a while It's kind of like, whoa, wait a second, what is this? I want the expectation to be pretty clear that we're going to have the entry plan and you know, we're going to have an entry plan We're going to have a comprehensive evaluation process. We're going to stick to it It's you know, it's not about you know, we're not imposing something on UF you've been here a while This is how we expect, you know Our relationship to be Um, so having just heard about this and this isn't against Nancy or anything Some reason it's not clicking in my head that Nancy might seem weird to have someone from another board Helping guy. I just want a moment to think about it. Do we have to okay it now? No, we definitely don't I just wanted to throw it out there. We can talk about it Before any actions think we Yeah, I don't know. It just doesn't seem right to me. It probably is okay, but it seems weird Yeah, I'm I'm totally fine. Thank you wanted to you know Nancy volunteered. I wanted sure and I threw it out there I appreciate that. You know, she brought it up. She says if you have to the board feels it's weird She's not okay got to be Yeah, but all certainly needs people from this board on it. It definitely needs people This board not this this board. Yes, this board. That's the difference This board would need to create a charge and sure And then if Nancy were to represent to be on it as a community member Yeah, yeah, but we have community members on a superintendent evaluation committee as a question Well, I don't think it would be a superintendent measure. It would be a committee to set a process and help with some of these documents and then and then the This would be maybe this is the committee to help Write this write the charge have another committee that will carry it out Which will be consists of people on this board and no one else. Yeah, or we could skip that step all together Let's just think about that. Yeah, so I just want to throw this out there. Thank you. I appreciate that This is ideas, but I do want us as we move into june, right? I mean, I'd like to have You know, this is that's what I like to put off to like august or july or you know, september I'd like to have it starts 30 days, you know, if you're gonna do it right Yes, I can just say that Okay, so guys Yeah, it's a good thing I was saying that there are established procedures in place to do a good job at this We're making it really really complicated when I don't think it really really is and Having a new person come into a position like this and getting them Embedded part of the team part of the district has to start immediately actually And when you bring someone on board like this issue, we're calling it the entry process 30 60 90 Then quarterly then annual I mean the Almost like when you're a full year out, it's almost too late to do an evaluation It used to be a continuous process and I think we're making it Really really complicated when I'm not sure sure it should be How would you propose we get there? Well, um, we We're hand cut that we have not done a good job at this so far, right? Perhaps the bsba actually has a process in place or I have timelines in place for my own work There are established procedures and how it is you bring on a new hospital administrator Or school superintendent. It's not like We're we're not creating the wheel here. I just put it that way. We just right, but we just haven't done it So we haven't done it. So we are I don't know why we can't adopt it from another school district that's already done it There has to be places out. I know in a separate search I did there are superintendent job descriptions out there that are easily brought in and as a draft and can be edited and updated And can the policy committee just I mean to me the the when we were talking about it earlier The and brian quite rightly observed that the budget process the planning process And the superintendent evaluation process are like our three main jobs and they kind of all Are they all together? I think I think the policy committee is under a lot of I know they are but maybe they need more help or something but that seems like And maybe Becky adds resources at hand to offer them I think I could I also think that Nancy had talked to mike and And several other people for samples of the process of that. I'm sure she'd be glad to give whoever's gonna look at it So you don't start from zero. Yeah, no, and that's I agree. We don't start from zero, but um, we need We need to have people are kind of coming up ideas and Do that research and come up. Yeah come up with that process And you know come up with with the job descriptions come up with the entry plan. I mean, I think it's all out there, but But Someone needs to Or you like to go find it. No, I'm not trying to say Maybe maybe I was thinking about the fact so now we're going to meet again on the 23rd because we love meeting And maybe if you think about all this and on the 23rd, we're more we've we've developed a plan Whatever the plan is, but we say here's how we'll do it and here's who will do it Because otherwise you're going to be into dune and It won't have started would it be easier to react to a proposal than it would be to draft it from straw man I think so too. We need a it If I just put out there what I have to this board then you can react to it update it fix it correct it Delete it whatever but you actually have a tool at least to look at if that would be helpful Would you would you have time becky to check in You could compare their model with what you're used to working with Actually, I think I had a checked with it a while back and they do have Models on this so I'll just pull it up and send it out Okay Yeah, no, that would be super helpful It would be clear then we're not forming any committees right now the intention as in the future We will have an evaluation committee We're expecting on the 23rd. We're going to have a rough draft of a Or at least some Yeah Okay Second Hi I'll take your blue