 I'll call the meeting of April 16th, 2019 of the ad hoc rules and procedure of the town council committee meeting to order. It is 9 32 a.m. Who's taking minutes today? Was it supposed to be Shalini? That would be my guess, but it might be me. Right. It wasn't really so it just looks different. It's not actually much different in the terms. I know that we're sensitive to Kathy leaving, but let's try and see if meetings is as close as we think it is and Actually, somebody from IT may come up and help us. It's got all different kinds on things on the screen now. Look at this. Isn't this fancy? That's Mandy Jo. Doing her IT thing. It's a try. So we can We can in a moment IT will come or Half-hour IT will come up and go wow, Mandy Jo. That's awesome. So the document we should be looking for Is at this moment? Finding Sean says he's finding the wire Starburst to show that it's new Version Yes Hey Sean We realized since we had an audience maybe this was the time to figure out how to do this. Look what Mandy Jo did already She's so awesome So What can we do with that so she you signed in over there as you and you can be signed in as both of you I mean you can be signed on We have a wireless way of doing it Let's give it a shot I Okay So where so right in the ground so right where it says Amherst and made up SharePoint Just right in the address. Oh Way up here. I see It's Okay, so I got as far as because I was just seeing how far I could get with that before I started to mess things up So now I just need the key, but I don't but we're gonna see what happens if we both type this in Also connected so in theory we could all be connected and like We're doing So I'd like to give Kathy control Okay, Kathy's in control right now good Yes You don't need to download it just need to open it If you open it in word Look, but what happens when you hit open in word right there above the bold symbol Yeah Right and seeing what it looks like cuz like you know like right now, right? So we can all look at the one in SharePoint, but if we hit open in word I guess we get the error message that Kathy got Yes, I just hit open in word and it let me open it so who knows It's interesting so gentlemen out in the audience another way We don't actually have printed agendas right now because this is the kind of thing that's not the public's coming in to tell us about Something we're talking about a new policy. We're basically editing a document and so There is a posted agenda to make it legally compliant So if you're on the town website Amherst MA gov There's a calendar near the bottom and on that calendar with today's date shows our open meeting law compliant list of topics Which basically says we're editing documents that are focused on a couple of separate issues including Meetings of committees. So the difference here is largely I'm very sorry that there's some formatting stuff there because I screwed that up But in terms of what I did Substantively is down under content of minutes. So if you can scroll down to 3.5 I just broke it out and what I was trying to do I added the I should back up So where it says 3.5 minutes, we don't have to say of council meetings I was doing that to keep myself straight But it says minutes of council meetings So I'll comply with the general laws the CMI reference that Kathy looked up for us and the charter Including but not limited to the following and the reason I did that is because if you'll remember way back my initial concern was we mixed a bunch of things together in a text paragraph some of which were Required by the charters some of which were required by a mass general law and some of which were just our standard practice and rather than putting a parentheses behind each one I Wanted to break them out and say they come from a variety of sources. So date time and place of meeting is absolutely required by That you know for example So I don't think you know that that's why I did it that way and then adoption of publication of minutes Is actually called out in the charter as one of the things in the rules So I decided just carry it over and it shows the dates that we chose the last time Absolutely needs to be in the minutes That's G So I really disagree because I need us to be able to I think we have a philosophical difference in terms of what this Document is good for this document to me needs to be good for somebody who's taking minutes They need to be able to look at this and see exactly what they need to include They don't need to remember that there's another section that might cover that this is absolutely of the minimal information Is content of minutes all votes taken You have to have a roll call vote in your minutes if you didn't see that if you don't include that in here and you take you're doing You're doing up. You're doing a remote participation and you're doing a minutes You're being a minutes taker. You don't know that remote participation also says you have to have roll call votes But the minutes need to reflect the roll call But but that doesn't say But it's absolutely demanded that there's a roll call for remote participation So you're just gonna depend on people to read that second other section of the rules That doesn't reflect what ends up in the minutes So what didn't end up in the minutes when Margaret was taking our minutes is she didn't include On the names of all the people who voted for and against when we had a split vote because she wasn't familiar with that provision of the Charter so Right because we didn't have that rule but if we we wouldn't have needed to write that here because the I I just feel like a lot of this is oriented toward Hey, we covered it someplace as opposed to can we make it useful for people actually doing the work? So it can you phrase it in such a way maybe you can do this later then you can if we phrase it in such a way that Makes it clear that roll calls are not optional that it's that under some circumstances I know you want to flip it the other way under some circumstances roll call votes are required You don't want to list out what all those circumstances are but you want to say that when they are required They'll be recorded Is that what you're saying? Because it's Because somebody might call for roll call vote as an optional one But there are certain ones that you just have to have had a roll call vote So if you're missing it in the minutes that would be a problem required The minutes shall so indicate or something like that Because that's actually Yeah, that that actually works. Yeah, that shall indicate. Yeah For specific reasons, but I mean it's Yeah, because if you don't want to say you don't want to start the sentence with the But that's like then you should say the minute shall indicate date time and place of meaning that's not helpful That doesn't scan You don't want to start with minutes every time Any roll call vote That make you happy any roll call. All right, and then okay. What else did you have a concern about in that section? So it's just any roll call vote. I'm letting you change it. Okay It said list of documents and other exhibits it's to just start no it doesn't say that it says list of it doesn't start with Yeah, because you're trying to scan and take out extraneous words List of documents and other exhibits used to me. Yep. It just got ahead of you one of these you're racing So that's cool Because that's specifically called out Wait, where are we I didn't touch that I Was still an adoption adoption of publication of minutes But it's definitely screwy in terms of formatting. So that just makes it harder for us to find our place Yes, this is possibly the most boring thing you could do So Good and then so going back to a minute for a minute to what is on my document 3.5 minutes of council meetings There was the section on content of minutes. There's also a new section be on adoption and publication of minutes So while Kathy's fixing that can everyone else see be adoption and publication of minutes No No, because we still haven't talked about 3b adoption and publication of minutes I would just want to make sure that when you read it it now makes it makes sense in light of what we said last time about our deadlines Yeah, I just want to make sure that it scans right That's a good question. Is it upon request on the town's bulletin board not in an electronic form We should take out in electronic form and say on the town's bulletin board And because bulletin board for us is the website. That's true throughout the charter That's true throughout the charter like the town It's actually the charter but we could carry it over Because So And it's also the town managers Okay, so When it when it's in use for other things like meeting postings There's a backup plan which is bulletin board when it's things like the town managers confirmation of appointments The backup plan is a physical bulletin board because the website can go down in a circumstance like this if the this isn't a legal Requirement, this is a rule We could say we could arguably say there's no backup because we're not expecting in this case of the website going down Somebody to put up draft votes on the physical bulletin board the same way We would if there was a meeting notice that had to be put up draft on that had to be put up on the bulletin board The point of doing it this way is the of doing it that way was showing that Was also to comply with the idea that if your website goes down you can't just say oh well You have to have an actual bulletin board No, it should be I think they should be the same if draft minutes exist they're available to the public so That's what you wanted. I thought Would be true And we can you know get pushed back later on how we talked about that on whether or not this is realistic and Staff can tell us that but these are our these are our aspirations, but I just laid it out Except stuff stuff ends up in SharePoint before it ends up on the on the town website, there's a disconnect And so I guess the question given all this if what we're saying is Bulletin board, which my version doesn't yet say but if it says book maybe because you're working now for a much saved version Okay, well version doesn't say that are we on it? So but my question is as we talked about last time Four days is obviously well in excess of what is required by open meeting law But are we still comfortable with four days? Do we want to push for that or do we want to compromise now or are we good with pushing? I'm fine with whatever we choose So then my question I guess to Darcy is given your the concerns that you've expressed associated with this are it's of Kathy's original question again Is that to town counselors or is that to the public and is there a reason that town counselors would see it But the public wouldn't in terms of draft minutes because What we do now right is we don't give the public our draft minutes until they're like really really close right when they show up in the Packet is when everybody's individually been able to write to Margaret and say no, that's not what happened That's what I'm I'm sorry if I misspoke I did never intended to say that we are not we're I said the public's not seeing them until they're almost done If what you're trying to do because that's when we're seeing them. We're all seeing them at the same time now Rough well. No, that's not true. They're getting sent to us Well beyond this four-day time Then they that they are not being provided to the public Well, I am too I want to know does Darcy want people to have the minutes in the public at the same time that the council gets them Or is she willing for there to be a gap between those two things like there is now There is in fact currently a gap because Margaret sends them out to us And she doesn't actually get them on the group town council packet until she's gotten all the feedback Then the way it says it does that right good Okay, so council committee still needs a substantial amount of work. What was the other one you wanted us to work on today Kathy? I know what we have Well council committees it seems like is something that The other thing we need to do and we you know We do have our list of topics which I'm referring back to if I can open one of the correct thousands of tabs that I have open but Because we are obviously in compliance with open meeting well But the other thing we need to have people have a chance to do because you'd ask to have a chance to do it is to glance at the information that is in draft form right now But pretty close and will be influenced by what we decide on council committees Associate with liaisons and that information is in the folder that is Reports to town council right so there's two documents in there. There's a spreadsheet There's and there's a report on letter and so Why don't we look at that quickly because then we in order to finalize that we need to have the conversation about Committees it's there. It's the reports to town council folder, and then it has the report It's has a folder for the 22nd. Honestly, I have no idea if this thing is recording properly now If you want to look that One is a report on letterhead sure It's under report to town council by meeting date by town council may need a report to town council for 22 And it says reports to town council 2019 oh for 22 rules draft for 16 19 Yesterday at 941 p.m. And if you open it inward and you won't make much difference because this is not really a track changes document But you'll notice I have highlighted discuss a preferred way So the middle section of this that okay, so it says so it has the usual stuff at the top the way I write reports It says we as reported to town council for one you can see that in italics That's just copy and pasted from the last report to town council Then where we were talking about liaisons, and then the new information is what's below that this new information Is directly the same as in the committees? Section we're gonna look at in a minute, so whatever we change over there I'll just need to copy and paste over to here But the other thing that's highlighted is if a whole bunch of people want to be the board of health Liaison, what's the way to make a final decision? Has an idea for that and it's in I right now. I haven't changed it since last night now Unless somebody else had something It looks funky So what I'd like to do I Disagree based on what we wrote last time In that I believed that at the meeting of the 22nd because they would have had this information in their packet and Then had a discussion they would go ahead and express preferences on the night of the 22nd Yes So the other problem is that this is not right if we go by your method It is not the president decides so what traditionally has happened up until now right as we've talked about a charge We've approved a charge then people have expressed preference to be on a committee and then in between committees The president has solicited names and then brought those names back We are saying we wanted a different process for this. We didn't want the president to solicit the names That's what the Excel is Yes, it does it has a whole set of priority codes associated with it. It's a spreadsheet It has like 12 fields. Yes, that's why we have this spreadsheet. It has all that information The explanation I Disagree the explanation is in the text I'm not going to write out three additional pages of text with lists or even a half an extra page with a list of committees We're going to work from spreadsheets because that's a sensible way to approach life rather than these constant text lists of things and We need to be able to show that there are a whole bunch of committees that already have people on them Or don't have people on them and not just say out of context of all the rest of the committees That you may or may not be aware of we are picking these ten We can talk today about which are the ones that belong in category one or if you don't or if you want fewer Categorizations like one and everything else But I am not good with saying we have to have something for the trust in the school committee and CPAC and never mention all the rest of the things Which is why they're out here And there they are It's it has ones twos threes and town councils. So I am happy to say in the text It I'm happy to either change the priority grouping coding system or I'm happy to say in the text Look at group one and but we should make sure that we agree on what group one is However, we do it Yes, I Picked this based on things other people said Only the ones are the group that we were recommending right now That's what a one means Sorry, I just All the other work that we're all doing I thought that your name was the one that was forwarded to the town manager And that's my mistake that's what I got from the spreadsheet that she provided We talked about in generalities we did not come up with a specific list. Okay. Well, I guess I wasn't here So then I suggest you look at this and see what needs to be changed to priority one and then we can call everything else Doesn't matter my problem. Okay, so I'll say that and let you look at one But see here's my problem Kathy You're not I Refuse as a town council to say it's really important to have a liaison to the school committee and the library trustees, right? those are in group one and Maybe five other things or priority group one and then everything else doesn't matter So if you want to go off to kind of gassaki sister city committee and be a liaison, that's great That's why there's a whole thing called possible member that's called possible member, but it depends on what the bylaws of the organization are Possible members are all twos Possible members are all twos. Well, yeah, that's not true. Yeah, there's a three The agricultural why would the Agricultural Commission be bringing us The equivalent of something the trust or the school committee or the library trustees or the zoning subcommittee the planning board is bringing up to talk about that list We recognize you weren't here when we came right that initial list And we never did have that extra conversation Right, is this the right list, but I think we need to talk about that list right, which is why yeah What I noticed that our initial list did not agree with what you came up with so we should have that conversation Yes, it is We should definitely talk about the list so of the ones that are in priority group you can re-sort it by name You don't have to sort it by priority group. That's why it's a spreadsheet not just a list of text Where is this? Wasn't there I took it I moved it down That's why cultural council isn't a one but public arts also not a one it's a two I think right now but if so How I defined my numbers was based on my experiences of what these committees do and how I'm the likely they were to bring things to town meeting So that was what I based it on Yes, and that's why I have made more I that's why I Decide to go instead of just one and everything else I kind of teared it that way and tried to keep things that were roughly equivalent like agcom and concom in the same Category, but if you in our certain so here so here's my my point so we're looking at the first Seven of these right Going from the trust to the transportation advisory committee. That's already seven assignments. How many assignments are you guys looking to make? Right, but you want to make a reasonable recommendation to It's not about us deciding it's about the bylaws of the organization the Amherst media bylaws have not yet been rewritten to determine if it Beleans to be a staff member or a select board member. Those are bylaws those start just up to the town council to decide That's why I wrote possible member. I Want one spreadsheet because I want people to be able to see oh Amherst media board directors is on this page But it's over it's over here. Let's code it something else Code it something else. Well, I've called it possible member Coded priority group X code a priority group M or four or something, but I don't want a separate list That's why I'm used possible member So liaison or possible member is already written there so instead of having it being having a priority group It's just an X instead Because we don't know But we could liaison to it now while it's still working That's why that's why that and the trust have to have that funky and as well as working group is until we find out Someone could go someone might very well really want to go to downtown parking working group whether or not we figure out Right well even though in theory we intended tack to absorb them and then we'd have a liaison attack So I'm uneasy making everything That's there If I had a choice I'd send someone I think I'd consider it one Yeah, I mean of all the things that I was trying to reflect what was previously stated Yeah, and we have The old executive body used to avoid sending people to elected bodies. We specifically called out Library trustees and school committee is something we should have a liaison to so arguably the read to our own authority is not substantially different I Won't argue with you on any of these. I just wanted when we sorted it Well, I will actually but when we sorted it by numbers. I wanted to see how many there were and so now we're up to eight Well, they're not liaisons then if it's at the option of Not if the other not if the ones and choose Right, that's my whole point. That's what I was saying about Kanagasaki earlier You don't pick something. That's a four when we haven't filled up all the ones or ones and twos No, they don't actually that's the problem So I might need to make them a four or something because I mean downtown parking working group Somebody might want to might very well reasonably want to go to now since they're gonna bring us something The trust we don't know what what the rule And we may need a legal definition and so the trust we don't know but in the meantime Okay, so at Amherst media's board, they're not required to have public meetings Therefore, it's only listed as possible member not as something we would send a liaison to the affordable housing trust enough People have said they're interested in their work And they might be bringing us something that even if we can't figure out yet If we're allowed to have a seat probably somebody's gonna should go and that's why it says liaison and possible member So that's what those Categories mean They don't bring us anything. They don't bring us anything They don't bring us anything Maybe you want them Right so cultural councils definitely in the category of they do what they're told to do by the state So I could certainly see I mean, I think I think we have I can you know We could actually talk about this for hours So I guess what I'm trying to get a sense of is And yes, I'm sorry I didn't write that sentence with the yellow highlight on it because that was my intention once I figured out what the coding was is If we're gonna say I think it's fair to consider Ones and twos what whichever thing we make ones and twos and saying definitely this top group Ideally also this group depending on how many bodies we can get to go to these things Because we're gonna end up with a couple of liaison assignments each depending on how far we get down this list and then Whichever things we change to ones and twos but those are the that because I think there is a natural break point between the ones and the twos And then it starts getting muddier, you know, is it really it three or four or five point six? So can we move let's move some things around and then I would say once and twos and And the reason I have twos next to possible members for Pioneer Valley is because we need to figure it out sooner rather than later So Board of Health is different because one it's true that they will never bring us anything and at the same time They will do things that we know nothing about because they're not required to include us in anything they do So if we're concerned about things that turn out to be under the Board of Health's Purview, we're never going to hear about them because they literally don't have to bring us anything Whereas concom or ag com might decide they want to change a by-law In which case they would bring us stuff, but it hasn't happened a lot of time, but that's a different than so I mean there's a judgment call So Human rights we are we can move both of those we can move down The reason I caught wanted to call attention to them here was to catch your eye and that was because Human rights is definitely going to change the human rights by law, but you know, whatever it'll go to go well at some point And they'll have to change it And people have expressed interest in what human rights is doing because that's an interesting Thing for people to want to go to as I look around the room at where people usually sit and then the other part of it is DAC has been very siloed and They have a lot of strong opinions about things that should be influencing I would argue us at JCPC and finance and as well as Putting resources into ensuring that we have plans up to date on a lot of things So I feel like that's a personal one on my part I feel like it's been sort of left to the side and it needs More attention because they're working hard to do a lot of things But it's not well integrated into what we're able to establish as priorities. It's depending entirely on staff getting it someplace Personnel boards on there because you know people want to know about them how we're applying minimum wage Like right they might they might bring us a change. There's a responsible employer by law They have to fix but again, I mean things have to be fixed They have to go through a process anyway whether or not we're particularly beholden to sending them Not necessarily we for example, we never sent people to a Because we're executive branch We never sent people to other executive branches because we thought that was rude and so we didn't do it and so that's Everything At this time Right because they don't know the entire landscape if they have their heart set on something that we actually all demote to a three Then then they need to pick something So I'll make the fours into threes and I made concom Nothing ever disappears we tried to get rid of the parking group before it's still not done The Amherst Center recreation working group is supposed to be done It's still not done. Will the dark park be done? Maybe And if it's reconvened as anything, I'm pretty sure somebody from this body It's gonna want to be associated with it whether it's if it's not as a member and certainly as a liaison It's I don't know why it happened, but it did I took that out Curious So the reason for this So the reason for this is we did do that exact thing on the back of every single select board agenda We listed all the possible committees that we might be reporting out about so that we did not feel like we had to We felt that helped us comply with open meeting law by saying under member reports We might be speaking of any of these committees and it had those committees and our liaison name listed on the back of Every single agenda so it was a way of showing the public who was connected to which committee I'm not suggesting that we republish this every time we republish a town council agenda But I do feel there should be one one document that includes everything and that's why it's a spreadsheet Yes Because those are all things we may speak of and that we may need to send designees to at some point or we may say You know, you've been going to those legislative breakfast We think some you know if somebody says I'm gonna give that up so I can go to so-and-so's meetings on Friday mornings Etc. I think this should be covering the scope of all the things we do because there is no document that covers The scope of all the things we do but I'm happy. That's why I just haven't coded town council right now Well Okay But they are town but their town council members On one of them and not on the other one ones a liaison and ones a member I'm talking about The reason it's it's a workload issue. It's a workload issue. I mean I'm wondering So would you would you change so you're saying We do we need to know how many people are on these things we have no list that we can regularly refer to And one one of them Right So if I but okay, I understand So Do we agree on the ones and twos and we we we up concom and we up to ag com and We left I'm gonna change the forest of threes That's sufficient work for people I Think people We're not clear if we'll get those are not but we want we want them to be addressed as At a level to because if it turns out we can't we just can't serve on piney valley planning commission that we need to know that Yeah Yep, just because you tax not meeting and so I put my name there until you tack is reconstituted or killed off permanently I have no idea why George is going but that's what I was told by Andy when I put him down for something else on some other Conversation and he's like oh George is going I'm like When that happened Yes So right now it's I am on it already and then the spaces are for you know for people to like if I print it as a Spreadsheet they could use it as their own worksheet or that obviously they could use Well, but these are the vacancies all the blank spaces or vacancies so for people might Volunteer to be the liaison to the affordable housing trust or five people or one person and then Their names can as a temporary their names can be filled in Because these are only counselor members that are I mean these are only councilmen town counselors who are listed here. Yes And the reason there are multiple spaces here is while people are trying to sort out who wants what? Just like Linda when she sent us the chart That's like these were your ones and these were your twos and these were your threes Because it may be that some only get one volunteer and some get three volunteers And then we have to potentially draw straws Sounds perfectly good Or I thought it was names and a half it's been a really long time and I really can't Okay, so I will add a column and I will highlight and I will add some text So this brings us back to then if we go into the actual council committee's document Kathy And we look at the liaison section in there to make sure we're happy with what it says because whatever it says is what I need to put In the report would appreciate us being there Exactly I did change redevelopment to one Was elected on this now Yes, it does it does submit requests for Yep, and CDBG money Yep, so but that's why I left it at three because it's not like how it doesn't matter to us It's just that in terms of you know spending our time Where can we be most effective at helping? I? Helping or being helped and I didn't see us as necessarily being able to help them or being helped by them It doesn't say that in the report right now So I so Kathy's liaison thing. I I'm not using that anymore. That was background information So what I'm sorry, what are we talking about? Yes That I they track now because I in the version that I saved Because I didn't want to mess up the other one and so the version I saved it tracks Yeah, there's I tried to do what I thought I was told to do in terms of saving things and so in Yeah, I understand We're not supposed to express an opinion before meeting so the It should be under meetings It should be under council committees, right So I took Kathy's v2 4.11 CS track and then I Changed the section about liaisons, which is how you have the liaison section you have now in the draft report And so as we continue to change it So perhaps since I didn't change all these other things that were in Kathy's version Bring instead of bringing up v2 411 CS track bring up v2 411 CS track a bb 415 19 Because that's what changed No, it looks like 1.8 on my version if I don't open it in word, but no, that's the only section Right because I had to I'm trying to take you know Make sure that our report says the same thing that our current version of the rule says So it's the only section here Yes Okay So all your notes are in a saved version of cat a different save version of Kathy's right right, but not Kathy's right It's a separate thing. Yes, okay Yes, it's only 10.8 that changed but 10.8 did change substantially So for only 10.8 look at my version for everything else look at the one you wrote all your notes on So we should look at section 10.8 in my version because it has It has a few more words Then what it says in the draft because it has a preceding paragraph the a through J are the same Proceeding paragraph is Additional right the a through J and the Alyssa version Somebody will end up with five and somebody will end up with one Right if you're lucky a bunch of them just kind of turn out, but then there's certainly gonna be some people are gonna want to Feel really strongly about and I think that could be part of the discussion this coming Monday And then people could go home and think about it more they will they'll be jealous It's Jen They will they will they get jealous When they see a good I think there's no reason why they can't ask And that's why we say subject to availability just we're sorry But it might be that some committee really wants us there or maybe what they really want is us to just come to one meeting Right and so let them ask They can fire Bodies who are like get this person out of my room So that fits in between H and I and J is where it was to put something that You like have to pick your top two or something you know what I mean like so what do we Then we can then we can if we decide to come up with a add this will work this time That'll be fine and indicate is enough in the rule if we come up with some cool procedure We can add it to the rules We Chances are The horse training usually worked when there were five of us. It's just more complicated when they're 13, you know, everything's just a little hard So let's let's we'll just we'll have that be this is our draft rule. This is our draft It's okay. That's our draft and so If you're good with that don't forget that there's the preceding text paragraph there Oh They can't because we we didn't address that in in the policy, but the policy says members a liaison is not a member I Think we're we're in total agreement on the fact that they can't I think I'm just less concerned with cutting off the end of the sentence But if that's what makes y'all have to go for it so aside from the section on You can't know you absolutely have to say that I guarantee somebody's gonna do try and do it if you don't say it Guarantee that So we're still on the AVB version because we're trying to make sure we have this right because I need a chance for this version Directly to the report that I have to get into people's hands tomorrow. So We're gonna I'm gonna unhighlight the straws because we're good with that. I mean that we're good with I and so that's fine now Yes, it it's definitely softened, but it's not gone So think about how hard that is because I'm thinking of Yeah, it's buried in there that's in the report. Yes Yes, absolutely. So I'm taking off. I'm just taking off the end of that sentence where it says As they are not voting members Yeah, that's why I believe it at the end. I'll put a I'll put a line above it so that people don't have to read it If they don't want to I'm just not willing to not carry forward the history We have too much random stuff. It doesn't have dates on it. And I want to show where we're at I mean people don't have to read when our meetings were if they don't want to but I shouldn't be prevented from tracking that Within the report if I choose to But I can try and you know, maybe I'll put it as a footnote. How's that? Yes Only for real geek section. Oh By the way in terms of our formatting, are we supposed to have periods at the end of each of these places? Okay, good Yes, I was trying to do that, but I wasn't sure so liaisons may not participate Because you're doing so many formatting things periods are what we're typically using and then which brings me the question of when there's a Charter reference or an MGL reference is that inside the period or outside the period? Good Yes, it should hang by itself right the sentence should end and then the reference should be there. Yes Good, okay, so that was all we so you should get rid of right So I the only changes I made where I took away the end of liaisons may not participate remotely because they're not voting members That part I took off the highlight about the drawing straws and that section is remaining And that is what I'm going to transfer to our report as our draft rule Now in terms of all the other stuff about council committees that we're going to whiz through in the 15 minutes before Kathy has to go We should be looking at Kathy's CS track plus whatever notes you made yourself on your own copies Because that's the only thing I changed on my version was You're back on my report So that's a marker to myself to reference the select that select board memo That's what we just talked about. That's that's that's the marker to myself. I just added that while we were talking That's how I know remember noted to myself. I have to fix that. I have to fix that That's that's that's my Alyssa fix thing. Yes, I just added it and I will fix it So what do you want to focus on today Kathy? No, look at yours Yeah, the v2 411 right? Yeah, I know if you don't open it word. It's calling it 1.9 But you know, whatever we know where it is. We don't it's the one in the end. That's in yellow From the executive branch So we I mean we've had several discussions we just have finalized it So I have to ask something as Kathy is leaving because we're gonna know that she's leaving but I need to know that one of the things we had on the posting very specifically was the finance committee Recommendation to make sure that nobody had changed or had additional thoughts based on the conversations We've had since then so because council is supposed to discuss that on the 22nd What rules recommended what Oka recommended at the April 1 by next committee But I've included it in today's list of topics in case anybody wanted to revisit I What assumes right it'll disconnect somehow It was discussed a council wide policy on what Right because we're supposed to have That's I was not trying to re-litigate I was merely giving people the opportunity if something had come up in conversations you had So that we could talk about it because we shouldn't have talked about it if it wasn't on Things on those topics don't have to be discussed But we should we would not have been allowed to discuss it if something had come up because it would have been anticipated I'm talking about what the meeting law I'm just saying I was giving us the option doesn't mean anything has come up So you're working on finance direct related questions just as Cool because I know Sarah was having that conversation with Andy Just as she had it with Mark parent and with Greg Stutzman about planning board and zoning board appeal So if you have if you have a more formal assignment all to the good That's Sarah is aware of what being brought up on Monday Yes, everyone knows that we made our reports We both made up rules and okay both made our reports on the first and that it's supposed to be on the agenda for the 22nd to Make the decision Because we were at the meeting on the first I Recommend I also had a motion to recommend that Having taken both those reports into account that we or that rules was I had the motion that rules was as I believed we talked about in a previous meeting moving it along to Oka Oka then had a report hot off the press right because we did it that day for that meeting that night And so now you counsel have heard both their viewpoints go home and think about it and come back on the 22nd and decide Well, that's the problem So based on this week's List of topics we had the town council committee's legislative process liaison and ex officio meetings and values And we still have to do all of those except for liaison That's just thrown in there awkwardly that needs to be dealt with slightly differently, but it I mean it's Falling in a sense But once we see how the rest of the format works it can be just it can fit better But it doesn't need to be so awkwardly worded either by majority vote like why does that even say that like We could just quote the charter there Yep We don't need them by majority vote thing because that doesn't play that doesn't scan with all the rest of them It doesn't have equivalencies in the other sections That was actually a question. I had is we should somewhere define that the appointments committee, which is currently Oka What its role is Somewhere in here because like it's mentioned just once or twice and then but it in reference to something else It's not clearly laid out that they have a responsibility Here at least in one of the versions I was Right and so but it is literally part of the process and so So that's good, but somehow in here we need to yeah some place we just need to tie them together So people know to go to the other place Can I ask you a question as we're running up against my time limit here so Next week's postings Compared to this week's posting town council committees legislative process meetings this is done values appendix what I And But I'm sorry. I didn't explain that well liaison is done. What about ex officio? So ex officio But and so we feel like we're done and where is that that isn't that in council committee? So arguably it's still under council committee, so I can just take it out as a separate topic So I'm gonna have town council committees legislative process and values appendix and What what did we come to call the other the draft? So town council committees legislative process values appendix review full working draft I'm not doing anything with minutes today So if one of you the two of you are comfortable with some minutes feel free to go ahead and To person vote is sufficient to make that happen, but I did not read them So I am not going to pretend that I did so if you've read them great if you haven't Okay, so we'll do it next time Who was taking minutes today, well, you know Chris We started at 932 Do somebody want to adjourn us all those in favor, please say aye And we are adjourned as of 11 27 a.m.