 allegiance to the flag of the United States of America, and to the Republic for which it stands, all nation, under God, invisible, with liberty and justice for all. We'll continue with a moment of silence. Okay, moving on to additions and approval of the agenda. Looks like we've got a couple of additions. Under all the new business, number 12, we need to approve the bromelice as presented and under personnel as a new hire, Karen Cox as the Almond Elementary School cook. Is there a motion? Is there a second? Been moved and seconded. All those opposed, please say aye. Motion carried. Moving on then to board organization. We're going to be electing our board president and vice president for the next 12 months. I appreciate everything that you guys have done for me over the last three years but as you know, I'm not re-running for my board position and so we will need some new nominations for president, vice president. Callie has been nominated as president with Tony vice president. Is there a second? Jim seconded. All those opposed, please say aye. Motion carried. Callie, it is your table. I will move over there so you can come sit up here in the line. You just stay right there. You've got to drag it right on, right? Stay close. Yes. No special reports? Right, do I just move your consent agenda? Or audience? So, Patreon comments? Do we have any? Nope. And breakfast reports? Maintenance transportation? You're here. Josh? I don't have anything to add at this time. Okay. Food service and principles? Start over? Okay. All right. Well, if there's nothing else then I guess we can move on to the consent agenda. Is this where we just motioned? Okay. So, do I have a motion to approve the consent agenda? Agenda? Okay. Oh, I'm sorry. All those in favor? Aye. All those opposed? All those in business? What? No. Moving on to the bond information. I gave you three sheets. The first sheet was a note that you all received, but I thought I'd just get it quick with a couple highlights. Justin did join our last meeting, which was good. One of the things he challenged was big more data, so you'll see a couple sheets here that I did put together for some additional data. The next paragraph I have to deal with our phone survey, and that's for the bad thing of the night. As of right now, the last report we got is we're really struggling with bad phone numbers and a lot of bad phone numbers. We got the registered voter list from the Pobunce County office. I forget her name, but she was very kind, did a nice job, received them. When I looked at them I saw a lot of phone numbers, which really looked good. But once they got dug into them, they're running into three or four problems, post-July 4th week. They were delayed because of COVID-19. They had employees that had left. I know, it sounds like excuses. I'm more frustrated with it than anyone. Hopefully we have it done by the end of this week. What we're going to do is go to a different phone list. We're going to buy a list. Probably we have a source of the Democratic Party that has a little better job than anybody else in recording phone numbers and cell phones. We're going to see if what they have for their total list usually takes about 20 numbers for them to get a call. To get us up to that 150, we really needed about 3,000 good numbers. We made it work at Riley on about the same list that we received from the auditors. Those are three kind of numbers. Anyway, so that is going to force some kind of meeting coming up, obviously. I promise the committee that I would get them the phone roll right away. Obviously, you'll get it as well. Hopefully we get some top-end results in the next two. In other words, how many do you have? 50, 60, 70 completed. I wasn't even able to get that before I left. We're part late in Utah. We started late at home calling. So I wasn't able to get it. I apologize. So currently, I guess that's going to be a problem. Let's go to the second sheet then and look at the business second. Justin challenged us to get more data. But let's go to this chart at the top are three options. K-12 Alma. K-6 Paxico, 7-12 Alma. I've demoed the elementary school. The second one is the building demo. The elementary school will use it for some other things. Perhaps save some money on other places. District office, boardroom. Perhaps daycare. Perhaps football locker rooms on the far end. Perhaps some of the tech classes that Amy teaches. There's a lot of options there. The surprising thing is if you look at the next line and you still see, we have quite a bit of square footage involved in all three of these. Of course, we're looking at building new quite a bit of space. I talked to Maria about this. She said, long as you've got to remember the portion that was built in 20 and 2000 up in Paxico is quite a bit of square footage. If this were to be from an elementary you would not probably have the same size gym, the same size stage. You'd definitely have the same size locker rooms and possibly not the same size kitchen and dining area or the luxury area. At any rate, that's it. The next four lines I just put together what what sort of spurts would cost and be what's first non-cost going to look like in these buildings called transportation cost, look like what will administrative and sport services look like and then maintenance. I asked Brad for some numbers and he shared these with these next four or five items. And these were things that he took off of his superintendents board report that goes in, I think in October or in there, to the state. So these, and again I put this together after Justin challenged me with that. So I really didn't have this framework together until Saturday and Sunday I gave it to Brad so he only had the day to work on those three important columns. If there's any questions there ask Brad. Let me go ahead and finish it. What goals, what does that kind of cost? 3 million 513, 3 million 521, 3 million 539 and in our current location 3 million 730. So on the right column we see roughly savings. Again, these numbers have not been fine chimed above. I then threw in, well what would student loss look like and if you go to the next to the bottom line with the double asterisk, you'll see a randomly estimated student loss of location. And I horsebacked that to say when I looked at some elementary numbers some other numbers I had estimated it's an all-in-elmable to lose 5 maybe as high as 20. That's a range that you probably need to set up rather than I short of being able to survey that which we have not. For the K6 Paxico Elma I used 712 but it was 3 to 10 so I took those put those back in so now we're back up to the next line above with a low total, a high total so that's an increase that you have to have back to your savings. So now your savings has blended over on the right-hand column somewhere between 87,172. Obviously the big savings you're looking for obviously is going to be made that's going to be HVAC cost with the LED lighting and a lot of things like that. So anyway, this was a rough shot of that bottom line just to remind you where you're at with the number of locations. These are annual high savings? Yes. So again, if there's any questions in building split foot cost estimate, personnel transportation, support services I'm just trying to go through it and come back. The next thing I did is just take a look at some of this as a visual. The first set of numbers I got did not add up to what your current rolling is so the last line, total these are your current rolling numbers. I have highlighted the one week area coming up there it's a ways down the road but that number there is really close to your break point with your two way break to one way. As you can see, that's why I don't have nine but you're getting very close to that point. The rest of it is short, probably 15 students to be spread out throughout this spread but I still think the spread represents if roughly you're maple, lily, or paxico you're my farling and your Elmer. Again, I looked at that maple hill list and said, I'm assuming that you're going to lose perhaps a number of your kids perhaps. I also did a program straight line analysis on your population. I did not see a lot of trends. I saw you more flexing down low and that's true in most districts when students get up into the upper end they're going to stick they get involved in sports they find transportation, it doesn't matter where they live what's going on, they start to cool, etc. So starting about seventh grade you see sixth to seventh grade you really see a good cohort in other words students stay with their cohort they've been with them longer and they want to stay with them through graduation. occasionally you see a loss of seniors sometimes that's just bad planning perhaps on their part bad behavior that's what I ran into formerly as an administrator and then I just threw that KHSA down there and also population changes in the district and I know quite familiar with those. So again I don't know how valuable any of that is it's a way to continue to refine the people who again I apologize it's what it is I asked for a head count, at least how many have been done now so we can get some guidelines also but I'll have something on that tomorrow on your first page you said you have obviously a special meeting needed for the August 1 finally guidelines yep we're going to have to do something and that's what I referred to exactly that's that issue coming up I don't know what your guidelines are or calling a special meeting obviously it's going to happen after we get some data on the table so even looking at it we've got all figured out the calendar lines you could you can you can 10 days but then you can also waive that by the signature you could sign off on it you were okay with not having to 10 days yeah not because I have a 10 day thing I got mixed up with the budget see you guys do you really have any other questions? help I mean talk to me about some of these budget numbers in here obviously when we if I pull back some of our previous bond information we were saving more than $180,000 but I think that is probably mainly due to the fact that we were building more new facilities thus our square footed was going to be less because we didn't rebuild as many square footed as what's currently there I guess mainly that's for the K-12 and ALMA I was thinking that there would be a larger larger change in or difference in savings in a K-12 and ALMA versus the K-6 and 7 through 12 the transportation costs are the same for all these options which cannot be right and we just discuss with you I mean everybody's going to be driving all over is that not included in this and you would transfer people from ALMA to Paxco I don't know but you would bring people from Paxco to ALMA because I just you got the same amount of kids you're trying eventually they all got to come to a location I'm not sure there's much savings in busing I don't think there's I think I'm not reading so if there's not much savings in busing what you're saying is there's going to be more expense in teachers traveling with more than one if you can I'm not making any sense but with teachers we pay for teachers to travel to other locations we got to fill the gas tanks and use the vehicles and drive the vehicles and maintain the vehicles that seems to be the cost we're just thinking like we have to reprint schools right currently so do the teachers travel okay so tell me what traveling teachers would be involved in that in my head then I can say well I can attribute $10,000 to that $20,000 to that physical education, art music through 12, I'm sorry K-12 versus 7 through 12 you have been traveling to because we have a high school art teacher and we have a grade school art teacher so why would the high school or the grade school art teacher travel between Pakistan and Allah they wouldn't have to and we have a high school PE teacher and we have a grade school PE teacher right so would they travel okay what about music then what would they have been I mean there's a grade school music teacher they would probably now they're putting one location I think our grade would be well I mean I agree with that one it's not the same I'm just saying what is that number going to be I think we should know yeah I just took the the numbers that we used off the previous bond issue that had district totals and those things were from 7-1-17 to 6-30-18 so we did the water bills the electricity, the eating and propane the telephone the trash, the insurance and came up with the amounts and then had an expense revenue for building so like for instance A, elementary that's 21% of the student population so 21% of the totals 14% for McGill elementary 15% so it took out the Pact School Middle School for instance and that's 15-17% for W Junior High 33% for WHS and then came up with those particular numbers so and when I think maybe the savings was in the square footage yeah and the other thing is to the deferred maintenance cost so we had some half a million dollars worth of roof off the the study that's a one-time savings not over a period of annually but it's a one-time savings that's just what I was going to say the numbers you're thinking about that deferred maintenance and being big and a lot of old options over there so that for some of the savings then that's not on that sheet no it's not I guess we get down to the bottom number even if you throw another $10,000 or $20,000 of travel expense for IT and then which I promise you it's probably not $20,000 but throw it on there you're still within $30,000 in the same operating budget I find that interesting but if you look at the risk I mean I'm not saying that we'll lose one kid I mean all the other schools said they didn't lose any but yeah that's totally your risk in losing more kids having a K-12 in Alma or having a yes I put that down I'm asking that, I'm asking the board to see what their thoughts are do you think there's more risk in that I believe there is I'm saying that it's still not my first choice I'm just saying that if there's a risk versus reward we know it's going to cost us $20,000 more to operate our school this way but that's kind of you hate to break it down but how many kids are there two or three kids lost more moving everything to Alma and that actually cost us more money to do a K-12 in Alma than there and my thoughts were which everybody, not everybody I've had a lot of people ask me over the last two weeks why did you start to ball in the first place so I bring that back why did we start to ball in the first place it was because we had operating budget deficiencies so if we are trying to fix an operating budget deficiency and my risk is losing five kids versus losing no kids and there's an $8,000 $18,000, $28,000 difference it looks like to me the risk is moving in here may actually hurt our budget more than what we had hoping to help could you mention what you said on the deferred maintenance with that not being included what does that look like for does that change your savings the biggest one was the brand K-12 which means you're not maintaining any of your own building you build a new one obviously that's not what you discussed but that was the biggest number and that deferred maintenance was $576,000 that those are all the roofs that's from the roofs that now has become a maintenance issue because we have to fix it through the moment I'm going to take five more minutes then I'll shut up not even five more but in a discussion that I had today about our operating budget and it was brought to light it was a very good conversation about if we pass a bond it would be important for the board and the administration to get on a capital program or a capital replacement program that is sufficient for our budget to make sure that we don't get into a situation like we are today in theory you look at our budget I believe you can buy into that that we did not have a capital replacement plan we did not budget our money well enough to come up with the fixes when it was time however if you go back ten years ago I guess I would argue that we were saving money every single year and we were putting money in our savings account every single year that was going to be free it was going into capital outlay and then the state budget crisis hit and took our money away thus we changed where we were pulling that budget money from pulling it out of capital outlay to actually operate with so I guess I want to make sure that's on public record I wanted it to be a part of the meeting tonight because the previous boards the administration did do a valuable effort in trying to get as much as they could hoping that maybe the budget would turn around quicker than what it did and it never did so that is kind of one reason why we are in this situation again not necessarily a poor use of funds no I just we have started a lot of our moved expenditures I should say operating expenditures from our operating budget to our capital but yes I agree at some point we can move to where we are at one hopefully not for the budgeting of increasing the amount that we are budgeting out of our capital outlay funds whatever you do with a small coin which you are going to have hopefully a better budget because of your costs upgraded lines, upgraded HR upgraded if you do do roughly you are going to need the core of the institution of your medicine use and will you love me won't you want me to I don't say that this week you are shooting for the end of this week then hopefully to get things done shooting for not promising I'm proud of you I'm sorry I was here thanks thanks thank you well some of the data on the number of attendance and the holiday at one of our grade school in our existing building that we already have one of our high school and other existing building that we already have as opposed to we're going to build a new one and we're purposefully put it into locations there's probably going to be current facilities to meet that other place building purposefully into locations right now so what you're saying is there are more schools in two locations via the numbers but you're saying it's because of the community there because we already have existing facilities so do we know that knowing other school districts that I know about that's what happens but I don't obviously know 24 locations right I don't have it I don't know that's likely what happened you have two towns they can solve a school district you take one town that has the best elementary and one town that has the best high school and that's the two locations do you think they probably added on to each one of those a little bit because of the space they would have made them work they probably added on no not every case no but you would have made them work for the functions that you put into this you probably would have chosen the best facility for everything for high school it has a lot more things that you need in high school so you're probably choosing that first and then the grade school is probably the easier one to choose from you don't need as many facilities for those kids and then just the other way I wouldn't just type on because people will see these members and they'll just look at that and not even tell their own school and just the population changes in the last 20 years the population growth will be different you all know that but I just want to point that out if the population growth of families that are not is going to be public schools so I'm just wanting to say that about for those that are in the community well I think that's an important thing to put up there because when you see the population growth and that's used as a rationale it is warranted to say it over because it's our kids students or families that are attending the district and they won't or it's a mean thing I'll tell you after but it's not a good story it's me being a klutz Karen if you were I was a pirate and a beauty and I used my head to stop didn't get knocked out though I'm glad you're here so the special meaning I assume is to actually figure out what portfolio to put on a bond that's what I'm understanding what the phone survey tells us they make a decision yes so the phone survey hasn't been completed yet but they're hoping to get it done by the end of this week and then we'll hold a special meeting to get that information and determine the next step and I would just point out at least for me that's just one part of the decision it's not the sole I would assume that we'll have like all of the information but that would help there's probably a lot to discuss about what the bond is going to be I don't see it happen a lot with a full board meeting I see it happening with the facilities and growth that are now committed where you've got a few of the board members that are interested in the bond or interested in the facilities and then the superintendent and the maintenance staff that are really having tough discussions ahead of time about the exact things and then bringing a plan to a board meeting that's what we typically see I promise the committee they would see it and they would have that chance because they're very vested in it and one of the things County was talking about and you were talking about the Maple Hill situation Melissa on our committee was very involved and has a deep understanding of that but they haven't explained a lot to the committee on how many kids are actually going to the academy and how those consultants are being purchased who's that Melissa Melissa and Michael if you want a timeline I would hopefully have a bond survey by the end of the week and then that committee would be able to get together they've met on Sundays twice we get together on Sunday and hammer that out Maria be available and one or two board members we've invited Justin last time we would be invited one or two board members it's good conversation of course Brad it is information but I can outline some of that to you as soon as I know more hopefully in the next day or so the bond would be you and Brad okay I'm going to boogie but I just want to say one thing I want to say by the way I've been in a lot of board meetings Justin runs a good meeting he does a good job I also want to say congratulations on apparently your obvious decision of the CNAR process of course I'm not influencing a vote but anyway we're doing it that's good this as you can tell he's going to be a valuable voice on the rest of our process so thank you so the next item now is action item and we move from the table to approve property second all in favor say aye all right so approve property casualty yeah there was a reduction in the price the reason that went back to the values as what they were last year based upon the fact Justin and I met with them Justin explained the situation probably not going to hit by the same tornado we're not going to build the same building and so for us to take the risk versus the reward so is the $12,000 cost savings worth the risk versus the reward of the buildings it was a good meeting good conversation I was not actually expecting the conversation to go the way it did once we got there just the way they were kind of going to grab really hard during the last board meeting what we did get out of them is they apologized for not coming out and having a better understanding of our district, of our district layout and what is probably in our best interest prior to submitting anything to us for approval and as so many other companies have it was a COVID related issue for not being able to get that done but anyway I had a good feeling after leaving that meeting prior to even hearing any of the numbers that they'd given us how much of a decrease is it we would go back to 2020 values so approximately $10 million less $8 million less because some of this increase is actually coming from the cyber security and they were highly they were like I really don't recommend you not doing something there with as much private and personal information as you have on servers and in databases today so they recommended not messing with that at all and I think the values were about $8 million less there's 40 on that chart that's in there it's 46 million compared to 32, 9 and 3 which I assume is total and I don't know where it stands for actually I should but I don't know it's 39 million compared to 30 million in 2020 oh total and short values so there you go so $9 million difference basically there it is I so moved to okay one more discussion about that so we are approving the new values when we approve this we are approving the new values what they are allowing us to do is after approval since all the documents are already done up we have to sign them because we have our insurance runs out next week I guess at the end of July so two weeks yeah July 1st was a renewal date but they're still moving carrying this so we have to renew what was submitted to us what we will do next with more approval is if we want to save the $10,000 we can go in and mainly adjust our property values down to the 2020 values versus the 2021 values and that will save us the $10,240 so if we make a motion then it's really kind of a two part two piece if you want that down I don't want that to make sense so I'll make the motion to approve our property cash insurance who said you did that Jim how is there any discussion about moving that property value do you want to save the $10,000 in our budget or don't you just the so if I understand what you're asking is are there different levels of coverage for cyber security yes we have their smallest what they recommend is their smallest amount so yes you can buy the one it is not being produced it is not being produced it was the same actually it's more than last year because they're moving everybody up on their minimum but we are not reducing that we're at our minimum coverage level as far as the savings goes I believe it is very much worth us to save the $10,000 in those areas we were very comfortable last year approving what we were insured at last year at the last year's values and so if you're not comfortable with those values issued I guess I'm curious as to why and what what the benefits are but it does need to be a more approved reduction or believe it as is so we need a motion if there's going to be a decrease otherwise then there's no reason to make a motion a motion that said we're going to keep 2020 values that's what the motion is to say Brad are you comfortable with the values I'll move to keep the 2020 values I said it wasn't bigger I was it those same time you got that vortex built right so alright so the next item is remove the table of the KASB policy updates and handbooks I'll move to remove from the table the KASB policy updates second second all those in favor aye all those opposed same sign discussion I would like to say I don't think we're using a problem procedure correct they actually recommend you don't use the robbers you're doing my own you keep me still moving alright so discussion on energy performance we have to we have to approve the policy updates oh sorry approve KASB policy updates and handbooks discussion discussion on so I have some questions and some just clarifications thank you in the high school policy but in high school policy handbook one item is on eligibility we'll move to our 16th and I'm just kind of cross referencing I was looking at policies between the high school and junior high the CFP correlate CFP environment and with the junior high our eligibility is different anyone has feelings on that I felt that to be consistent grade and ninth grade so what's the difference so at the high school they can have two or more F's sorry one F and at the junior high two D's if they have two or more D's after you've been graded there's no mention of D's in the high schools if they have one F one F in any class after we've been graded or submitted there are no people at the junior high and at the high school if they have one F they go on probation I guess I would wait towards keeping that consistent with the junior high I think we should have our administration especially at the junior high in my school into one location to maybe have then have better consistency you know you change schools you change your rules and you've got to learn I think there's probably different focus maybe at the junior high I agree I would it's probably laying out at the beginning of the year no it is so there shouldn't be any surprise there's no surprise I think it doesn't come out I think it's worth it I think though that as hopefully Jim we would combine I think eventually we'll have to do I just think that us being at the board of education setting policies we have the ability to do it now rather than our administration setting policies the other item I want to talk about is related to electronics so we currently also have differences between the two at the junior high electronics actually junior high and elementary school electronics are prohibited in the classroom they can do them during breaks they can do them during lunch period at the high school it is up to the teachers discretion and I think that has potentially a lot of risk and what could happen during the school year so I guess I would I would recommend that we carry the same policy forward from the great school and junior high so the high school the whole goal right is to get them ready to go into the world right so we're talking junior high in high school to an 18 year old that's a senior in high school and my adolescent 8 year old way different way different yeah so it's if we can't trust our teachers that's who's in charge of this in the high school you're saying that our teachers can't handle that's exactly what you just said I should think our teachers look at every cell phone that every child has in front of them do you mean that not like physically looking at it or actually physically notice that they have them it's it's also an issue in my mind so the students having the capability to do things that wouldn't be according to the school code allowed during class because I think that's a very real thing that can happen so do you think that by taking the same approach as a junior high do you feel like that will stop I mean if a teacher's classroom says no electronic devices in my classroom and they make that known does that make the rule work any more or less than if there's no electronic devices in the school I think it's inconsistencies among teachers that cause a lot of problems if some teachers allow them and some teachers don't rather than having it as a clear policy I think it creates issues what kind of issues because I don't I'm not understanding it I think the kids know that in this classroom I'm allowed to use my cell phone or I'm allowed to use my cell phone when I get to a certain point in the class because I know I can't be on it while that teacher is lecturing to us or while we're doing some group project that's obviously related to what we're doing I think harassment can happen that's what I think I think it does but that's, I mean whether it's legal or not legal I think those types of things will happen and lessening our risk is the most important thing to do I read the framework of what could happen there's there's valid reasoning for that and I mean there's also the the valid reasoning of getting our kids ready and helping them to know and follow rules and respect individual classroom policy you know we also we also don't have the admin here for for the high school which you might have some valuable information to discuss but I mean I can buy into their program to pay you know there's some businesses out there that allow you to carry weapons into their businesses and there's some businesses that don't and there are clear rules that say whether this business I mean it's got a sign there that says either do or don't and I guess if you do when there's one that you're not supposed to there's repercussions and there's challenges come along with that right for each individual and I think like you know like Tony said train them this is what the real world is versus putting rules in place to keep them from touching a hot iron I could see a little bit of that like the real world so we're preparing kids for secondary education for jobs so at least in my job if I go into a meeting with a group of individuals I don't have my phone I won't talk I won't work on my phone because it's expected in a professional setting not to do that what's that? it doesn't have to be it's an expectation you just covered it the teacher says the teacher says this is my expectation that you don't bring your phone in here or you don't work on your phone while you're in my class that's fine but for those teachers that do bring I feel like there's a risk to the students for those teachers that say and in my perspective I don't see a reason why you would need to have a cell phone in a classroom for a student in terms of we have laptops so they can use those and his blood sugars relate to his electronic device which is this which I would trust that the teacher that doesn't allow cell phones in their classroom would be okay with my nephew looking at his phone to check his blood sugar make sure he's not dead by the end of the class but anything other than that maybe there's some other ideas there's more on here than just using it for Snapchat Facebook which I believe is all disabled through you can't even use some of those things through our wifi and stuff and so some of that stuff is disabled through the school system our security system but text probably isn't phone calls probably aren't but I guess I always err on the side of allowing the people that I hire to help make those decisions and the teachers are those that should hire and I know there was different rules every classroom that I went into and I knew what happened if I broke those rules and trust me I broke a lot but I just don't want to put a bunch of policies in place that our administration doesn't understand or wonders what we're trying to do when they're not here to do them because they approved these and they sent them to us and that was how they wanted to run their school or their classrooms and apparently I would assume there was some feedback from teachers in the policy making process so yeah I know a sixth grade they can't handle themselves as well as a junior in high school or senior in high school but they got learned some time whether it's cell phone for rules in general but I do want to prove from that in 1 in 25 where it says graduation it appears we're going to be meaning graduation attire specifically it's talking to graduation attire we can't fold the plummets can we with fold the plummets so that should be removed, correct? the result of the plummets being held yeah well they can let's hold it until I mean we're going to give it to them but we don't give it to them at the ceremony afterwards so we have a section on page 30 on seniors who choose to be off campus so is that only allowed to seniors it's current so we say can juniors can juniors can juniors it says students who choose to be off campus will be under the fall restrictions may not drive or ride in vehicles may not congregate in large groups and houses school rules and regulations go off campus with the students so that's really not enforceable I mean you can call ASB legal we can enforce that they don't congregate in houses outside of school property we can enforce that the regulations and rules go off campus once they're off campus they're off campus we can enforce driving or riding in vehicles again once they're off campus they're off campus if we can enforce it it shouldn't be a policy so I would suggest removing that whole section honestly if you're going to put in rules like that you shouldn't have old emotions is that a motion? no I'm just saying honestly if you're putting in rules that dictate or try to dictate someone's life outside of where you actually have your attestation you should put a strict rule for sure you should put a strict rule for sure it doesn't prove KASB policy our face second all in favor? aye was it close in time? was that Justin or Kelly that second did? Justin's first energy performance contract included in the information that I had hoped that we would have this prior to the bomb so we have the information together and they don't have it all together other than what was shared that talked about the specific areas that includes HVAC that includes the lighting the LED portion the LED portion of the lighting can be done relatively quickly and so even if we approve it at the August meeting they could still have it done during school time they work at night they could get it set up and start reaping the benefits of that both the fact of energy savings as well as the brightness factor and the importance of that if the board chooses to do that stuff with the bomb and those type of things the information that I've talked about all the time with us as well as with the people is we've got to coordinate everything we need to take care of roofs we need to take care of the HVAC we need to take care of our things that are problems that are habit problems because even if we go to a house with roofs we don't have the money to pay for and so how are we going to get them taken care of so that's the bond piece and or S or piece of HVAC the possibility we have $421,000 the possibility can be used 200 to 250,000 of that for HVAC updates and for the air quality control and as we go through it also then the possibility of floors and so like we need new carpets well on the extra funds it specifically says you may use extra funds to put in tile floor because of the cleanliness as far as the ability to clean it so there's those type of possibilities but the thing that I want to try to do is get it all coordinated because if we coordinate it and do it right it will take on bond it will save rather than paying interest on a 25 year bond or paying it on a 10 to 12 your lease purchase I also ask them can we add stuff in let's say the bond doesn't pass and we choose them elementary then it's not included because of the possibility of demo on the one model or maple hill elementary if it chooses to still stay and we add it in and we can't so we can add those in at a later date if we need to to ensure we get savings one way or the other the other thing that I wanted just to make sure that pointed out the projected energy savings is 16 mils over 12 year lease purchase agreement so 1 to 2 mils a year so it mills a thousandth of a dollar our assessed valuation is already close to 50 million so 50 grand a year basically we can save as an up between 50 to 100,000 every year in energy savings so whatever happens I don't want to leave this off the table and we do want to keep moving forward with this and again like I said coordinate this all together and the possibility of even in August to have the board move on because what they're doing they're waiting on contractors to get them bids and the SCIP program is our oversight committee they are the people from the state at Kansas State that say okay they guarantee 50,000 in savings if you don't do it ESP then you have to write them a check for the difference and take care of all that and making sure that it's taken care of so that's the importance of having that program but in the very beginning like I said to even start with the LEDs so we can start getting it going so that's an update, just wanted to give you information about it I would hope that or I hope that we can be moving forward with that prior to the bond because the other thing it is that you guys here, we don't maintain what we have and you don't do anything to help with the budget, what are you doing well here we've got this, we're updating and we've helped our budget pay for themselves possibly, it's all dependent on when they get contracts or get back next item action item and that's approved to construction manager at risk our committee, I'm sorry our board committee met and interviewed and there was Jerome and Jim and Kelly Elizabeth from HDK was here with us who mentioned the process first process we were to narrow it to three there was just three that put in proposals interviewed all three all three also had to get their proposals to the state and the state then makes determinations on the contract as far as what they're charging and they ranked those and that was included too the rankings were sent out and then the interview was 50% 35% from the state 15 for the first portion and then we take that information and then rank them and so we recommend our committee recommend that VHS be approved as our construction management at risk to on track and we have sent out all the results to all the committee excuse me to all the companies and VHS and also with universal about the information so they're aware of what's happening so we approve VHS as our CME all the sudden CME all those in favor aye all those at both same time and you're working for how much sir you know $1 just wanted to check and make sure that the information was shared so it's wild okay thank you I'm very honored to be selected and hopefully we can make something work out it was close I took a job he doesn't tell me so just a tidbit maybe for next meeting since we can't go back to it now but energy performance all that do you guys do any work with energy performance companies especially through bond phases we have not specifically worked with energy performance I mean all the work that they're doing or work that we would have contracted out as well it is a different way of by not going through the bond yeah thank you alright next action item is this to approve the 21-22 budget hearing and revenue needs to rate budget yeah and I went through back all the dates again and between the county and the state and just FYI I'll have a whole I wrote it up today actually I stole it and put our information in it but it explains all about the revenue and neutral piece of it and the times we don't have to have a special meeting well we do we have to have a special meeting prior to September so it's our September we'll have the August 9th board meeting we'll give you the budget ask you to approve it for publication then we have to publish it for 10 days and then we can have a hearing we have the revenue neutral hearing first and then the budget hearing and we can do those in September prior at the September 13th board of education meeting so we don't have to have another special one it's going to be special but it's not a different date so it's September 13th so on here you said we have to have our bond information on the August 9th board of education meeting right I guess I go back to our bond deal I thought we just discussed that we needed to have a special board meeting to discuss that so that you're ready to ready to you're right we're not making any decisions we're simply discussing it so we're ready to make a decision come August 9th here's what we'll be doing will you have a special board meeting or will you have me attribute board members at the facilities to go back to yeah we was talking about having a focus group we meet with a couple of board members at the same time and then have a special board be separate from that for all the board members so yeah we got to have the 9th and then the 13th would be when you would set your special budget hearing and revenue neutral rate budget they could be in conjunction so so our action item is that we're setting a special meeting to approve the budget hearing and revenue before the September 15th is your motion second so Cali made a motion Cali made a motion for September 13th to be the special meeting for the revenue neutral rate and budget hearing yes and then the 22nd board meeting all right do we have the same time so office 9th is out of it we're not we're not meeting any special office 9th no well then office 9th is we if we're having a bond we have to have it done on the 9th but it doesn't need a special meeting no okay moving on so the next action item is to approve the wabunsi county health department's school health nursing services contract and immunization policy second all those in favor there's a long question I'm just curious there's no nothing has changed in that from last year to this year right correct okay other than they've reduced the price okay no other requirements no other required shots or anything no wait a minute they have not required that there be specific no so there's a all those in favor aye all those who oppose same sign okay so we aren't going to set we need to discuss the bond and to help with your background this information came I don't know I'm not one of us to set it no because he doesn't have he doesn't even know when the results of the survey we're going to be in so he's going to be at the end of the week I'm hoping to be next week because I think you're me too so maybe okay okay okay okay alright next section item is enterprise a police program sorry I was trying to get through that one I'm not one we've got the information that we've been through with with Sam Sheldon and there's also a detailed listing of vehicles so that the basically what we're needing to ask is would we want to upgrade through a lease purchase through enterprise or the possibility of utilizing funds and purchasing vehicles that's the question did he use vehicles yes under certain specifications like for the buses we specify 30,000 miles or less these can have a spec list of things and we've had good luck I mean it's said just you know 34,000 so are we just is this what we're looking for is the point you have listed here shows a maintenance pickup one to two schools student transportation suburbans and possibly a culture right because I was looking I obviously wasn't here I was looking through that list and I see a maintenance man and there's all I'm like we have one maintenance guy why does he need three vehicles this is what's here and this would be through that enterprise no this would be on our own if we did this route yeah if we outright purchase but if we approve this yeah so if you approve this we're going with the enterprise program that they talked to us at the last meeting right 33,000 correct for these vehicles yeah compared to us and what I'm then asking you all is that you still have to approve the bid it's just the fact that we're asking for approval that you allow us to go to bid for those so if we don't approve this you're still asking for permission to upgrade those vehicles correct it depends on the price honestly I'm sorry if and or advance we're going to because then another thing is the difficulty in getting them I mean if you just like you look and you talk to these rentals you rent or and then talking to car dealerships they're just like we can't even get them and you look at their lots and they're just decimated so flexibility would be is the one you say is a possibly or the other two or the others definitely yeah that would be the Chevy would be if we if there's a bond and we close we're not going to we don't need to do that we're traveling we would have enough and then the use of let's say we get a different suburban use of that suburban for food service or whatever because those food service fans are live their life I think it's a great program that you brought to us so thanks for the work sure that took a lot of time to go through but it also does help bring us to current where are we at today where are we headed to put some vision there we need to do this regardless of whether or not we do this or not we need to focus and attention on that I guess part of me is a little bit nervous about committing over the next however many years a $33,000 guarantee that that is going to go to upgrade vehicles when we may not exactly know what our vehicle program picture looks like next year right so personally I would be for a lot of funds to get you to current what you need and let's see what happens with the bond in case something does change and we maybe have a different need for different kinds of vehicles on top of that personally as I run my business we have about 18 company vehicles and we put a hold on buying anything new or used because the prices are so expensive and so I guess like payments if we could just get by I know I'm not keeping anything down the road but I just say we will buy a lot more here in a few months with our same amount of money as we will if we go buy it tomorrow I also wonder maybe there's not room to work with some local individuals that may help us get into some to the right vehicles that being like SNS does a lot of repair and work on our buses can we partner with somebody like that can we partner with somebody like Bluestem Auto & Body who are in the vehicle arenas a lot they have a vested interest in making sure that they don't overspend our vehicle dollars and we're spending some of that more locally I mean can they go to the auction and find us a truck with 30,000 40,000, 50,000 miles to replace it and we spend somewhere in dollars locally versus going with an enterprise program that may be out of Kansas City, wherever maybe we don't see any return to debt on that I don't understand as long as we stay within the 20,000 dollar bid limit the bid limit is in if it's not a service then any other thing that's over 20,000 may have to have a bid other than if it's a state contract so there are state contracts that you can buy new vehicles and you can even buy them through the enterprise on a state contract of the amount but if it's over 20,000 for one or however the bid is set up then you're going to have to make sure it's been to all now it doesn't say that you can't reject the low bid it's up to the board if you say okay we want to go ahead this guy is saying it's 23,000 and this guy in Manhattan says it's 20 we as a board can say we want the 23,000 to keep the low no issues I don't want to make it more complicated I'm not trying to look complicated if I like to include our local payment as much as possible because our kids are always going down there for baseball, football soccer whatever it is and I get 50 bucks a donation can I use your stuff when you donate this and I just feel like it's a good business for us to do that and as much as possible we can include them in the bid process you know putting it out there how many miles can we buy in terms of the way we look for it when we're looking at buying a used vehicle how many miles do you have a threshold of those were 150,000 yeah from that list so you were hoping to get down to something like 30 or 40 miles or just kind of what's right yeah and I don't know if I feel comfortable with the $33,000 guaranteed expenditure for the list of persons you need a motion regardless it'll fail there's a lack of motion but if I understood your request correctly if we don't approve this you want to approve a budget in order to replace a couple we'll bring those vehicles to us just that I'm going we'll approve it he's going to find one approve it just a bit yeah thanks you bet same deal on all this stuff we have needs it's all different how to do it okay so the next item is information only and transportation yeah just we met Michelle Garrett is our new transportation secretary and she's gone through software demonstrations our of them were with Rober and then Freddie and Michelle and we met the transponder there's a cost of $84 or excuse me $82.45 for the first year and then $6,000 a little over that annually but it isn't available until January and the thing that we are now going to do is a couple things first it's compatible which is very important to us so then we'll talk and work together and it'll make it the effectiveness of the routing easier because then you can start putting things together you can also do it if you're going because you're driving a bus for football then we can have a new route and put out information to families that this is what's happening etc etc etc then one thing that I didn't want to do is the importance of not having some of the trackability in the sense that if I'm a weirdo I don't want you knowing where the kids are at and so from a safety standpoint some of that is not so it doesn't do specific things but it allows parents to be able to us contact them and say hey Justin your kids going to be instead of $410 they're going to be dropped off unfortunately those kind of things and so it does inform and allows us to do that the other piece that would and why even look at this amount is if it can save us a route because we cannot find drivers and they're making it more and more difficult the state to get drivers and so and our just FYI our pay is $15.85 right next year I believe that's what it was $15.85 so it's a decent wage and thank you for the board for support in doing that over time because if you remember back we were way under but so it's a decent wage so it just can't get people to do it for lots of reasons but anyway so again we they are going to meet go through and start looking at routes and the possibility of elimination of a route and or if they can't do that because it's all going to be dependent on time so if you then pick up two more if you pick up two more if you pick up two more then we get the route taken care of and the other thing that's included in this is the variance line shifting so then it should be able to help with some of the route information and work it through it so long story but that's what we're working through just wanted to give you an update she looked at five or six different companies and transponder we asked the state which one they would recommend they don't do it but he tried then at the state but he said a lot of people use transponder we provided if they bring them to the spot so instead of like you know okay now it's going to be they don't have to bring them all the way to Nama but they have to bring them to the to the which we have several people that good question first of all we need to approve the brown lease that is in addition number 12 so if you approve the brown lease as presented these are the credits here is it ongoing so it just be ongoing so we can do it after what we have been doing so so do you want a discussion on this sure so from what I've gathered information on this oh I should I'm sorry I'm president you alright from what I've gathered information on this the one there's two there's two bids on this and the fairer association has really to me as more it's not just this there's more to this there's also it's been brought to me that we now have the possibility with the building that the fair more just have when we have cross-country stuff going on there bathrooms are going in there we can open that they'd be more happy to open that up for the school and try to work with the school back and forth on that property over there so and we also have a already have a relationship a very good one so far with the fair board and just in my opinion would be very good to probably just have them can take it open that's what I've heard of some of the things that's going on it's not yet not I do make a motion to approve Mary Reed Spencers Wisconsin County Fair Board of $50 per acre total of $500 favor? all those of us same time okay okay so moving on to personnel does this need to be an executive? no unless you want unless you have something so you can give it a motion and I'm going to present one thing before to just don't want to prolong things but on the negotiations piece when we get our budget finalized then we'll talk about having an executive session we'll talk about the budget and negotiations but we want to Cheryl and Michelle and I and Cheryl doing a great job really working to get that finalized but with this revenue neutral thing to change all our dates and everything else but we're going to on Wednesday to get it checked to make sure that we have the correct budget numbers as far as our mill number rates because the county has to know those for this revenue neutral program and then we can start talking about what we're going to do then with negotiations so we're building a budget accordingly but so I don't want to bypass that person what are we going to do we're still playing but we just got quiet we have to improve employment or our new AES put Karen Cox we can do I move to approve the personnel I submitted which includes the new hire elementary cook Karen Cox resignation of City Hun, Maple Hill Cook Travis Conrad as high school and junior high wrestling coach and Lori Chambers as elementary parent after school program director all those in favor say hi hi can you see something I feel like it's just something to tell me kind of after a second you asked for this question okay that's something you're doing generally somebody will say something I just said that's my fault I should be telling you we were talking I was just going to tell you that for me thanks that's probably where the follow-up troops you're done you're done all those in favor say hi all those in post thanks I'm glad you did okay I'm going to make it look real hard today okay so super intense super intense oh there we are yep okay we're going to have something kind of form no we're just getting everything squared by a bunch of eyes and with the bond information and things and just looking for me to get all this to take care of I will say this too we just talked about today enrollment is going to be happening online relatively soon one of the things that you may see is the change KSTE well it isn't really KSTE but the feds are paying for free meals again for next year how that affects us budgetarily if you remember on the form 150 free meals determine awareness for our at-risk money okay so they have allowed us to have a family economic survey within the pre-enrollment information and that will be required for everybody to do and so when you're registering you have to fill that form out and then that way and our selling point is you know if you need help we're here to help in regards to it helps with fees you can see the reducing fees and more free fees dependent upon that and obviously for us at risk waiting so we're requiring it in the packet when they go through we can't require a free and reduced meal form to be filled out but we can require the family economic survey to be filled out and it serves the same purpose so that will be a change within our enrollment stuff this year so people are going well I don't need it I don't want it why do they have me do it they don't need doing this stuff all that get it but so is it the full year or is it just the semester full year yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes any other to do it. I'm sorry. The entire district. We have typed a couple of knowers, knowing people, not besides Dustin to help them. The way out, if we get in the personnel piece of it, executive session, but it didn't work out. Okay, and the question scares the people aren't doing that, right? What they are doing portions of. No, but they're mowing fronts, the buildings. Yeah, the custodians. Do you have an update on that? Because yeah, I think there's a lot of people that would like to have plenty of phone calls on that. Well, I will tell you what I know. Okay. I got a phone call. I was traveling back from Colorado, so I'm six, well, not six. I'm eight hours away. Contacted Freddie and Jan about the situation and we trust those that were driving. We don't, we're not there. We don't know what's going on for sure. Long story short, what I understood was that the tires were shaking and that they got into rain and the tires were shaking. So I contacted the sponsor and first response was okay, get it to a place Sunday afternoon, get it someplace, let's see what's going on. They indicated that they couldn't find a place or I'm not sure exactly with what. We think possibly there could have been some dust. It didn't have that much dust as far as driving on country roads, but if you do get the dust in there, you know, when it gets wet, it gets muddy and so that may be what happened. I don't know. We in turn said okay, who is competing? Because we understood that they were going for competition. Found out later that they had already competed virtually and so they were going for awards. So my and I did not know that when I spoke to the sponsor. The sponsor I said whoever's competing, take two suburbans, take them on. Get them there if they need to get there. Your husband is a sponsor. He's a teacher coach. Have him stay back with the girls that don't have to compete at the hotel. So that's what I assumed was happening. But found out then that there was a weather change and there were flash flood warnings. They were in O'Fallon, which is on the east side of St. Louis. I've been through there. It's a very nice area. Our concern was East St. Louis is not a place that 200 kids and so they were in O'Fallon on I-70, 470, whatever that is in that area. So they had subway. Then they, so what's the story? Well, we can't feel comfortable driving forward, okay, then get a hotel. So they all stay in the hotel. In the meantime, if we're in Kansas, we've got a list of people that are transportation directors. We contact them say hey we got a problem. Can we use a bus? Can you help us? Whatever it is. So I call Bill Clark from Michigan Valley, said this is what's going on. Can we utilize a van? Sure, no problem. Come pick it up. Freddie went down, picked up the van, brought it back, revert it and Connie Hobbitstein. And again, they're six hours away and explained to them that it's on the way and stay put. So drove the van there. The next morning, they sent a group on that included Mission Valley Van. And then the vehicle, the suburban, right across the street from the hotel was a place they took it to the repair shop. The repair shop person said there's some cupping in the tires, possibly need shocks, but it's okay to drive. It's not an issue. They drove it back. They drove in rain. Didn't have any issues. No shaking. No issues. And drove it all the way back. We brought it back. We had an SNS. Check it again. And went ahead and with the cupping, but four new tires on it. And then it went to cheer in El Dorado, the following portion. And then the students there have contacted Mission Valley. Tell us what we owe you. We'd be happy to pay whatever it is. We also then have given them a thank you. And those saints have not been back as far as them charging us anything to this point. The additional rooms. We have split the rooms 5050 with FCCLA, the district and FCCLA. Some of that is out of their control. But that's what we're doing. And we pay for the extra gas. The other thing I was, I've been told from students that we have one that has a transportation transmission issue. Because that's what I was told. The parents said, well my son just said, oh that's the one with the transmission going out. I'm like, no, what is this? Yeah. Okay. No. So that's right. Now there was, if you remember back, that the one serving FFA took and had electrical issue with it. And was fixed on the way to Louisville, I believe, for FFA that time. But no, there was no transmission issue. One thing that we have done that we're going to, and Michelle is the one that brought this up, is that we're going to make sure with there's some things with the program as far as when they request vehicles that they have certain things including a copy of the insurance card with them. Because it's a fleet insurance card. It is a specific. So the fleet portion of that, they'll have that with them. Each sponsor will have an email to them. Because we didn't have that vehicle. Yeah. They were put in there according to the transportation director. When we checked them again prior to them, there was a, where it was in, was it was gone. There's a sleeve for the, correct. And the registration was crumbled up underneath the seat. To clarify though, because one of the things I got called on was that the vehicles were not insured. And that's why we couldn't rent another vehicle. Oh. So can you please confirm? No, I didn't have insurance. But I have a response and someone tells you that. What's my response? I'd like it to be said. It's a fleet insurance policy versus specific vehicles. That was my response. Because we did direct them to, if you can't, and if you need to, see about rent and then note again, same thing that we ran into with like any of these, they don't have a vehicle to rent. I think there was a lot of communication occurring between students and parents. Right. And so I just also passed on that, you know, speaking with an adult in charge may be the way to circumvent some of those communications in the future. Yes. Do you agree? Just glad they're safe. Yeah, they were exactly the same. It wasn't there. Any discussion on that? No. They were exactly the same size.