 Well, thanks everybody for for joining Tom. Thanks for joining. I don't say thank you enough for you joining so Wow, somebody is really trying to suck up early here And hopefully you can see my screen still I can okay excellent Well, thanks everybody for joining. This is another office 365 productivity tips, although I know Tom I saw your other message you're referring to it. I will rebrand it going forward It'll be the Microsoft 365 productivity tips as I was putting things together yesterday for my slide deck. I thought oh Yeah, I've seen that whole thing that they're rebranding officially as of like what today tomorrow yesterday Yeah, it's all official and so what does that mean for most people? absolutely nothing Although although these so they they announced this Few days ago think end of last week or maybe this this week. I don't know time is a blur That there's the new Microsoft 365 consumer offering. I think it was a Monday and And people are saying well, it really is just a rebranding of the name But there are some new capabilities that come out with that Honestly, it's just new stuff that would have come out even without the rebranding and would have been pulled rolled in But yeah, there are some new things. So you'll go check on do a search on new Microsoft 365 Consumer offering and check that out. Yeah, I mean, it's a great deal like I'm on the family plan have been for for years And it's fantastic. Yeah, I was with the family plan to and then when all the news started coming out about okay Here are the new like home and family or whatever the differentiation was this time actually backed off one level Because I really don't have that family scenario anymore where there's multiple people in my household that might need it Yeah, so I just went to a single one which goes from like $99 a year down to $69 a year So it's not that big of a deal, but it's like, yeah, I really don't need those five Different licenses anymore Exactly well, let's jump in for those that are new welcome for those that are returning and they're here every month Welcome again. I guess same. Welcome. It's a slightly different welcome. I don't Christian Buckley Have a company called collab talk and I do technical marketing primarily within the Microsoft ISV space. Those are all my The software companies that you know from the SharePoint office 365 world I've worked with many many of those those companies and I blog out in buckley planet calm and you can find us on YouTube In fact, all of the slides and the recording Everything will be on my blog this evening and up on YouTube where you can go and watch this shirt with your friends and family members Yes, so good stuff To my and that's that's me That's me. I work for can be health solutions, which is an insurance Umbrella firm that encompasses a lot of different firms underneath it In the Pacific Northwest, I don't actually live in the Pacific Northwest anymore. I'm now out in Minneapolis So I get snow for a lot longer than I used to every year. Yeah, slightly longer. Yeah like November to July And you get mosquitoes the size of small birds during this is so that's this is true Yeah, we can sit out and throw bread to him and feed him Like it I go ahead and blog office productivity tips at my site called one minute office magic calm And that's where you'll find a lot of these tips plus tips. I've done in the past plus tips that Christian beat me to that I couldn't use in this particular format things like that So yeah, go out and visit my it's my site. Yeah, I was gonna say that so Tom has for years has been so just about everything He presents you like is already up on the blog or will be shortly. I've been trying to improve on that and I'm now Every so all the tips I share over the next week or two I'll be blogging those as well And I kind of Tommy did the same thing expand on the topics a bit provide other helpful links and sometimes more images and So to kind of walk you through each of the different tips But yeah, just definitely go check out both of those things and if you're new to this Here's we do we have little short poles in between we do Keep account here the current leaderboard as you can see We had that tie on one round so that kind of things off. Otherwise, we've no ties in baseball But Tom's in the lead with events one and and yet you can see how back and forth this is I've got the most overall votes right now. So I I'm back on the board with a Leaderboard item, so I'm guessing with the number of attendees we have today. You're probably gonna keep that particular lead It's a little bit smaller today, but here's how we run these things. So each of us are gonna take turns So we we don't duplicate duplicate content. We've each we've done this before Where I think each of us have shared something that the other person was you know going to present So what we have to mix it up? I have two backups today because I'm nervous about a couple of my items I'm excited It's interesting because I was a little nervous about mine, too. I think that there's gonna be Depending on who placed what where? We may have issues agreed. So I've got backups. I have to say that my backups I didn't go build them out. It's like an image with a little bit of text and like a link and I'll have to talk to them, but hopefully that doesn't happen But then we have everybody vote as we always say no hitting on the below no hitting below the belt But I'm sure if that's all I can reach and then we pick a winner and we do a little virtual crown at the end and We go from there. So was that Christian just in case you didn't see the chat Sandra Mahan made a very very astute observation with those stats Those stats are like the difference between the Electoral College and the popular vote Yes, that's right. I'm winning the lecture. I'm winning. Wow winning the college. You're winning the popular vote Yeah, so what who's the the true Grand Puba of productivity me? Yeah, anyway, yeah, let's do it. Okay, that's right. All right. Let's jump into this with round one I'll kick things off Did you cover this one? No, I did not okay We don't use amour and our yammer in our area But I'm really glad to see you let off with this because it means my top number one is okay Yeah, we'll see but the This is actually I think that a lot of organizations that have struggled like why do we need to use Yammer a Couple things that helped with Yammer and rebranding Yammer groups to communities. I think is what made sense It helped better. I think explain the difference between that You know, the which tool to use when discussion between Yammer and teams But having this integration I think will help even more for organizations to Understand okay here. These are the different use cases. Here's how they work together one of the and I'll come back I'll have kind of a theme here on You know, one of the problems with multitasking is You're dividing your time and having to switch back and forth and where's that conversation happening? So by having these these deeper integrations between tools it means less context switching But what's great about this is that you have that that company-wide View into Yammer that you can now insert this in over on the left rail So you can actually add that Yammer app To that left rail so that as you're working side teams and you don't want to leave teams to go get other stuff done you can literally just click on that left rail you'll see here a minute and Pin that application so to do that so you're in your teams environment in your perspective your your view is an individual And so from as an organization if you're using Yammer You you can have the free version of Yammer that's out there and it will even you recognize it find that so if it's not officially Supported, but somewhere in the organization. You have a profile within it You can pin that as an application if it has been enabled by your administrator into teams And so it's really simple you just go over and click on the ellipses in the left rail Find the app search for communities. You can see there the new communities Yammer app when you if you search on communities, you'll find it that way I think a couple other vendors are now adding communities into the name to make it more visible Findable because everybody will be searching for that Yammer app And so once you add that and then you right click on The left rail once you know Yammer is visible there and you pin it and it will remain then in your left rail So this is what it looks like so you can see the app pinned over on the left rail And this takes you to kind of your all-up Yammer network So you can see here Most of the interaction that I do in fact the Yammer networks that I am most active them are not part of my Tenant so my tenant for collab talk is a perfect thing to go and demo off of there's nothing to see there No proprietary proprietary information just enough to show you how the functionality works But it'll show you all the communities that you're a member of the internal as well as the external and you can see the little globe There in the my communities that means that those are external communities that I've created in launch but have people outside of my My domain outside of my tenant that have access there And then it's really easy there to go in and create new communities and discover new communities But the goal of this is that you can see no matter where you are working If you are moving back and forth between the more focused collaboration and communication of a channel discussion in teams But want to go and review Discussions that are happening over on Yammer Not having to switch Applications just click on that icon instantly you see your entire Yammer world now the As I mentioned earlier it greatly reduces the context switching between applications However, if you want to align a specific Discussion in a Yammer community With a specific channel then that is not what the new left rail Yammer app Experience does you still want to add that communities app to a tab within that channel So by opening up a new tab and you'll see this experience where you can go in search on find the communities You point to the right The right group or they need to rebrand that Yammer group needs to be rebranded as Yammer community But to that community and the conversation that's happening there you can of course all also go over into Yammer itself and Select the shareable URL for that conversation And then you add it as a tab so here if there is a specific Community activity or even if you have let's say this is a private channel with only Tom and I are in there But I we want to we've got a a private community Where maybe there's ten of us that are talking over within Yammer and I want to link the two of these So that I can easily jump between hey the conversation that Tom and I are having and the relevant conversations over in the this related Yammer community and make it easy to find that surface that information So it really is that easy and of course the other side of this is you know, you know the the discovering new groups and Creating new groups. It's the same experience as in the the Yammer Utility and this is you know So essentially within that left rail a Yammer communities app if you click on discover or click on create a new It just opens up the Yammer experience to add those then of course you discover those new communities that are public and open or Request to be invited into the ones that are visible and then they will then show up within that application Very nice. That's it. I We started at our company started looking at trying to do a proof of concept on Yammer But we were trying to do at the same time. We're doing our migration from SharePoint 2010 to SharePoint online It never really got the traction that it needed or the attention that it needed and then There was a thought that that was going to occur this year, but then go did So we still haven't gotten to that point But I like the idea that once again They're putting more and more focus on being able to use a Microsoft Teams Client as the workspace where you're at all day long and you hit your different teams You hit your different apps. I will even venture to say It's very similar to the concept that Lotus Notes used to use Where you'd have your Lotus Notes client and you had all your little Lotus Notes databases that you used It's getting to be a very similar type thing. So it agreed. Yep. Okay. All right over to you stop sharing So I'm going to lead with today is like the huge Microsoft Teams Feature that everybody's been clamoring for and that is being able to do background images in Microsoft Teams meetings This was one of those things that a lot of people had Been asking for it a little bit But with COVID-19 hitting everybody going to work remote Zoom taking off, you know in popularity beyond I think what anybody else figured out Zoom could do all the background images and people like hey, we want to do background images so for something that I Will venture to say was not exactly necessarily a business critical feature It was like really a feature that Microsoft had to deliver on to try to keep up with the popularity Where zoom was going. So it's funny what becomes a business priority when everybody's going stir crazy. It really is That is a very good analogy. I like it So in this particular case We do have background images now. So it used to be when you were in a meeting You would go ahead and click on the ellipsis in the little bar device bar that you've got there And it would show you blur background. Well now that's changed to show background effects So if you click on the ellipsis you click on show background effects, what you end up getting is a side panel here that lists the Default Microsoft images that they've provided. There's probably what about a dozen or so I don't think I've lately counted as to what there are Yeah, they've got a basic blur one up in the upper right corner and then they've got various images that They've added some of them are empty rooms Some of them are like looking out the window of a business office Some of them are medieval villages really heavy on the space things because So those are all in there and if you find the one that you like You basically click on it wait until it loads you get the little checkbox in the corner And then you click on apply and once you do that poof you've now got this custom background I should say default background. That's different than how messy your office might actually be or things like that. It's still Blurs what the camera is seeing so if you're looking at my picture there on the Left side of my face. You see some little images and if I were to move around a lot on camera Sometimes You find that your head might completely disappear because It's trying to keep track of who you are and blur out everything else so can put the image on there But generally speaking it works really well another thing that you have available to you also is That if you want to check out the different images to see what it looks like you can select an image and do preview and When you do preview this shows you what it's going to look like but it doesn't show it to anybody else who might be on the call and I find this is kind of important because Depending on where your camera is placed and how close you are to the camera You may have a really nice background. You think it's really great But then your whole head and body kind of takes up most of the interesting things in the background So Play with that once you find out what you like click apply it turns on the video and you're set and ready to go One of the things that was the most commonly asked question once this rolled out to the team's client was I went up my own videos Microsoft is actually working on a user interface to allow you to upload your own videos But it was probably the worst kept secret hack Because like the day it came out pure like here's where you need to go to upload your own videos I went ahead and provided the hack in here So if you're in Windows you go to see users Whatever your username is in your network app data roaming Microsoft teams background uploads and if you put your picture in there You will actually see your picture show up in your list of options that you can choose from Now constant it would do really quick though But my understanding is so that that uploads folder isn't created until you've actually Clicked on and applied one of the out-of-the-box Images that may truly be the case because I know that the day that this finally hit our tenant I Had gone out there and looked for the folder setting before I had tried it and I didn't see it It's like oh, I must not have it yet. I think it creates it after you use it once with okay And then it creates that you can find it. Yeah. Yeah, and I will I will advise you to make sure I mean they recommend that it's like Nine a seed the resolution should be like 1920 by 1080 So instead just having a little square, which isn't gonna work really well I would advise you if you do have a background to go and perhaps try to make it as I Don't want to say low res but don't sit there and go Hey, I've got a high-deaf background in here because it's probably gonna impact network usage So be careful like I've gone in and in my trip to Egypt that I took at the end of January beginning of February I've got a really nice picture one of the main pyramids with these things in front of it That I turned into 72 DPI and you know, it's it's a fairly Low-res-ish type picture works really nice But in terms of looking to see how you center on it when the camera comes on You don't know the Sphinx is there because it's behind my back basically But you can upload videos there and I'm gonna say probably within The next two to four weeks you'll probably see a user interface here that allows you to upload videos and gives you all the The right recommendations of what to do and there's less chance of you going out here and perhaps Invertly deleting something or you know causing this not to work at all in your team's clients. So just be careful I will also put the caveat in there Just because you can doesn't mean you should Remember in many cases you are in a business situation So yeah, it might be really cool to be on the rebel base You know and the Death Star and the whole bit Keep in mind your company culture that may be fine. Everybody may think that's cute in some Circumstances you may want to opt for something a little bit more professional. So just keep that in mind This is a really cool feature. I like it So yeah, give it a try when you get a chance. I'm pretty sure it's the same technology that they use to fake the moon landing too So just exactly Exactly actually I was on a call with somebody the other day and the background that they chose to go with was a picture of Look like the Apollo astronauts the one guy sitting in a recliner on the moon with a bottle of beer in his hand I'd like I like that one He goes, yeah, but I probably couldn't use it in company meetings like yeah, you probably couldn't you're right And almost we almost had a first a first time here where one person Tom got all the votes, but somebody had pity and Is a hammer fan and person voted for it for mine. So I'm gonna end the vote there So 96% of that vote Right Tom Number two. Okay. Oh, you go to round two here round two. This is something that Because I put together these tips for internal distribution in a site we call spark one I do a lot of images using the image web part on a SharePoint online page and Usually you put the image in there and it just kind of go Whatever size the image is and you may think oh, it's not a big image until you upload it and you realize that it was like high death and was 2450 by something else and your page is completely blown out of proportion Because the pages tried to accommodate the full size of your video Now the image web part makes it easy to resize the video to make something that's a little bit more appropriate for what your page layout is So in this particular case I uploaded a video of me and my partner Tamara We were in a we're going to a dance costume party at Halloween when it's pirates and When I put in there it looked nice But it really was a large picture for the page that I wanted to Create here Normally, I would probably have to go out and go back into Snag it and make it smaller and do whatever I needed to do but now within the page itself With the image web part I can make that change on the fly So if I click into the picture you now see this new bar up at the top that has resizing and cropping and How you justify it in the whole bit which is really nice when I Clicked the first icon, which is the resizing icon What it did is it gave me handles on the four corners of the Picture that I had so now I can slide and make the picture Smaller make it larger if I needed to But once again, I don't have to go outside the application to make that happen So in this particular case I grabbed one of the handles I made it a whole lot smaller based on what the page would need to look like I Also took a look and said hmm. Yeah, do I need to justify this differently? What I ended up doing was just or was a line left So it was further over on the page and took up less space from how the whole thing was going to adjust to the size of the picture And when I saved it, I now had a picture that was appropriate for my page Squared out really nicely. I didn't have to go to any other Software piece or delete the picture try again. Everything was concise within the page itself using the new features in the image web part so if you're doing a lot of page work and Involves images definitely give that a shot because it's going to give you a lot more control over what you do with the images on your page And how's the performance of that Tom? Actually, it's pretty well or is it moved pretty quick? I this one actually has moved really quick. I'm really impressed with it. So There's not any sort of a Say lag time basically you click it and once it gets the handles on there You can slide it all over the place and I really didn't see any performance issues at all pretty cool All right, stop sharing and you can go for it now All right, all right right around your screen So here's another new feature that came out The was announced just last few days the teams and outlook integrated experience and so this again comes out as referring to it earlier of the You know, which tool to use when you know, I think that people had stopped saying this I don't know when the last time I heard it, you know that there's some new application that's come out That's going to be an email killer. It's just never never happened You know with any of these applications and social capabilities, you know Yammer back when Microsoft bought them It you know that was it was gonna, you know, it's just gonna kill exchange didn't happen Look that it may greatly reduce Having teams same story. It may greatly reduce especially internal email communications but email remains a very important communication tool and Again as Tom talked about His last tip, you know, depending on the culture of your organization email may still be very prominent So it's a great way to get people To kind of seed that Conversation of pull emailing people Back into the teams experience or just push the message where the people are so to go in and inside of teams and you're having a thread of conversation and you can see that somebody is not in there participating or maybe you just want to have a sidebar outside of the recording that's happening the threaded discussion in teams but you just go over and click on the ellipses next to that message the discussion and And so that's that more off the more options and then if you scroll down there share to outlook select that And what happens? It'll think for a second as it goes and it will relies on your exchange online your outlook for the web experience Because teams is a web-based experience Can you have if you have exchange on-prem and have a hybrid connector? It'll still work but essentially will go and Plug right into your your gal so into your Your profile and all of your contacts will be pulled into that and so you can right there it'll open up outlook online and Allow you to create that message. It sends it as an image with a link of that discussion You can do other things here. You can actually format the body of that message Stylize it you can add images and attachments and other things So it's it's a nice little tool You can pull from local or pull from your online sources from SharePoint Wherever the the content is that you want to attach in addition to that that discussion thread now over an outlook Once you have that and it placed it in the way That was my my build that I told you I forgot I knew I just build there my animation But you'll have this in the slides as well what you see on that the back half of that You'll see the Microsoft Teams. You can't mistake it. You just received you an email that is being shared for Microsoft Teams What it's covering in the bottom right corner is the ability to go to teams what I've got in bold there in the text You'll be able to click on that so you can respond via email as I'm doing here Yeah, I Noted that one just now. I'm sure you wanted to be aware of that I like that is like you really shut down Tom's argument and as he was clearly out of his mind Nicely played nicely played Hey, I can I can send these emails Yeah, it's And so you can of course respond keep it with an email or as I prefer to do is you know, I use that as just another Reminder hey this this conversation I want to participate is going on over in teams and so you can you can use this as a as a Prompting like hey Tom. There's this discussion. You probably want to jump in and voice your opinion on that's happening in teams And you just need to go down and click on that. So it's a great way to kind of cross pollinate between Email and teams I like that one. I was unaware that that feature existed and Well, it's brand new. Yeah, I may have to promote that one internally in our Tip site that I do and let people give that a try because I like the idea of being able to send them an email Which they're likely to see and say hey, you know pop on over here If you haven't seen this yet and check it out. So All right, and we've got one round apiece. I would have voted for you on that one, too, my friend All right, so let's jump in a round three So here's one of my favorite absolute favorite productivity tips. You probably it's a two-parter You probably know the first part, but do you know the second? using alt tab and the windows key to organize your desktop and So I've got a bunch of text here, but I'm really just going to talk to it So the first part of that is so I have two screens I've got my primary and a secondary screen and so my secondary screen. I basically have email and to-do and Spotify that live on that other screen Pretty much all day every day and then my primary workspace I might have a dozen different applications open and Using alt tab if you hold down alt and hit tab will help you to toggle between those So that's that screen that that view down below. You can see I have got these different things I've got my snag editor and the capture tool and and of course the things that are open on the other screen But I can easily jump between those applications as needed And so that is just a quick way to I make some comment about the productivity sapping Idea of multitasking. It's just it's just not true. It's not real. You multitask you lose capability So the the more streamlined you can make that and that's why context switching is so hard and it actually kills Productivity and why things like the integration with outlook and with Yammer into teams so that teams can increasingly become your single workspace You know make sense, but obviously it's not going to be possible with every single tool that's out there I mean you can edit word docs and excels and power and one notes and all of that right from within teams But that's for another day But so there's that the alt tab the first half of that So hopefully we can't do a show of hands if we were in a live session I would ask is that how many people are using this and aware of that? It's just fantastic the The other thing that you might not be aware of is screen splitting And so this is where you're within each of those browsers that you can actually if you've got multiple screens You can do this on each of your screens But it will do one screen at a time So essentially what this is like if I'm in editing in this example I'm editing an article in my one note and let's say I'm referencing a browser or I'm referencing in this case I'm Conversation that's happening over in teams. So what I do is I click on or I'm in one note is then I Click on and hold down the windows key And then I hit the right arrow and what that does when I do that It'll divide my screen and that screen that I'm working on and it will kind of lock it It'll frame it in on the right side of the screen because I hit the right arrow I can if I wanted on the left I hit the left arrow and then you'll get that kind of similar to the alt tab experience You'll get all of the other applications that are open You select the one that you want to fill the second half of that screen and There it'll split the screen And so if you want to then say well, I don't need to see that much of teams I'm working over in one note. You can actually grab that divider and Drag it over to the left to give more screen space to one note And just so that you can reference that website or in this case teams That is pretty freaking cool. I mean, I've done it before where I've like snapped it to one side or snapped it to the other But it always usually takes like three or four times to get it And if you've got your monitor set up to where trying to snap to the right side of your monitor Actually just causes it to go off to the other monitor This is a really nice way to get that Exactly set exactly, you know, even between both sides Without you having to go. Well, you know, okay. I'll make it smaller here and I yeah, give it enough room Try the other one up. Nope. It's overlapping now. I have slide that one over This is a really nice way to get that set up really quickly And then you can just proceed to get back to work instead of having to try to figure out How big each screen is to get you some semblance of screen splitting exactly and it's and When used in conjunction with the alt tab, so these are your two primary especially if you just have a single screen like if you're traveling and just have a laptop and You've got a dozen applications that are open, but you're you're primarily working within To split your screen this way and then use alt tab to go jump and open up the browser as the third Right and back and forth between those three so it'll retain the shape of the two but it's the the other I mentioned this in the text there that that I blew past but When you think of this is the third tool kind of in this family is the windows timeline capability And so your ability to toggle between and then find and pull up those applications Historically that you were working on days before It's fantastic. I'm no longer worried by the way of you know Speaking the broader sense of these capabilities of like my system Rebooting or you know like overnight come back down to the office Investment and find that my system rebooted was updated or backed up or whatever and Use that timeline feature and then toggle between them and the screen. It's just it's a great set of features Yes, I like it Tom over to you. Okay. I'm kind of going with a bit of a teams theme today and that is a Again with everybody starting to do remote work from home spending a lot more time in teams meetings than they Probably have ever spent before It's critical that you actually be able to be Seen if necessary and or heard and or have network connectivity When it comes to having a teams call And it's really good to figure that out before really critical call that you're supposed to be on and then everybody Asked to sit around and wait for you know, 15 minutes while you try to do troubleshooting the whole bit What you can do in Microsoft teams Beforehand to make sure that all your equipment is working correctly is you can use the slash test call feature Which Skype has something very similar to where you can place a test call in Skype and speak for a while and see Out sounds coming back out in the whole bit. This is similar in nature to that but only obviously focused in teams so if you're in your team's client if you go up to the Entry bar at the top of the screen If you put a slash it'll give you a list of different commands that you can have slash commands One of them that you can see here is test call. So if you go ahead and click on that What happens is it automatically starts a call with something called teams echo Te and It shows you my spot. You're supposed to say teams echo echo echo. Yeah, I'm sorry You're right. I really did blow that one Oh, that would have been good. You call yourself a theater person Tom. Come on. Yeah, it's improv I'm just gonna keep going here. Not a problem. Yes, and echo echo echo. There we go So it brings up your device bar here and it will show you your video camera it'll show your your microphone and obviously the ability to hang up if you need to but Once the call connects it will basically say leave leave a short message and it's going to be Recorded and played back to you to make sure that one your mic works and two your headphones or whatever device you're using for sound works So when you get that comes up Babble away for you know Five six seven seconds you stop talking once it realizes you haven't said anything for a couple seconds It goes ahead and stops the recording and then plays it back to you to make sure everything's fine And then a perfect world which fortunately I had in this case It comes up and says hey your microphones connected your speakers connected your cameras connected You're connected to the network. This is great Has everything you need but of all of or if any of these came up showing that they were not working properly That's when you can reach out to your help desk your team's administrator Whatever and get that resolved before you get on to a meeting and you find that you don't have the type of connectivity that you have So it's a really nice feature It's painless to do and I really recommend you do it Especially like if you've gotten a new configuration or a new computer or something like that again Run this periodically just to make sure everything's running. Okay Your different meeting mates will appreciate it highly You remember the old days when they use the phrase, you know plug-and-play with Plug-and-pray, yeah, right, but I think that's the point. It was it was never really true There was always some some issues and I think it's great just from a messaging perspective that they've kind of Stopped making that claim and and made it easier to go and test things. Yeah, so Right, all right, so it's 75% to me this time, so thank you everybody well deserved probably yeah, I Know we'll see if I get a slam there Hey after what you did on that last email thing come on. Can you break? Okay, we'll see if I mind of course would say that Tom come on. Yes, of course, of course We'll see if I can get it tied up here going into the final tip So here is something called tags that you can use in Microsoft Teams channels Which makes it really nice if you're trying to especially in a busy channel focus a small group of people on a particular topic that May just end up whipping by in a very active Conversation that people don't see but you really need them to have attention. So here's how that works now So if you're the owner of the Microsoft Teams workspace, you basically go in and Look at the members of the particular Team space that you're in and you'll see this thing for tags And if you click on the little Information circle there. It's basically allowing you to notify a group of people all at once by app mentioning a particular tag so in this particular case, I'm in a teams workspace that has The SharePoint team plus additional people in it. So there may be things that I do That I really want the SharePoint team to notice But I'm afraid it's going to like scroll off the screen in 15 minutes If they don't get around to seeing it and they may not scroll back to see it So in this particular case, I went into the three people who I was interested in here, which is Myself and the two co-workers. I clicked on the little tag icon And it lets me type in a tag name now If I already had a tag out there, I could go ahead and apply it to this particular person But here what I want to do is type in the tag tech debt When we did our migration from SharePoint 2010 It was a nine or an 18 month project that we did in nine months And we accumulated a little bit of technical debt in this So as we're discussing things that we need to do now to get back to where we should be I May want to let the SharePoint team know that hey There's something out there that they need to look at and I'm going to use that tech debt tag So I went ahead and applied to myself and Sandra And now when I'm in a chat What I can do is do an app mention so I can do at tech debt and then go ahead and type the rest of my message And then when I go ahead and submit that it sends that Sends that message out into the chat channel no particular issue there But what it also does is Basically notify them that hey, there's something out there That needs their attention because somebody used that at tech debt a lot of times people use like at General if they want to make sure that people know that hey somebody tagged the whole general channel This is a lot more specific because you can say yeah, there's something going on in general But specifically there's something that is tagged with tech debt that I want you to notice So if you're the owner of a team site and or a team's workspace And you want to start getting a little bit more focused in some of the notices that gets sent out You may want to take a look at this particular feature That's a really cool feature. Are you able to see like in your profile the various tags that you're following I Think if you have the ability to go out and check the members and look at the members You'll see the tags that you're part of Okay, I you know that this is one of those features. I completely forgot about Yeah, it's it's not one that I'm using a lot yet but in certain Workspaces that I'm part of this is something that's really critical Because it does help you stay current with things that are important to you instead of spending all your time scrolling back up to see If you missed anything fourth tip here is The immersive reader within teams and so this is just kind of a simple but really cool thing whether you have You know visibility requirements You know usability requirements where you need to use the reader capability or if you are again multi-tasking and Want to have Messages that are that are longer and have it kind of read back to you while you're Semi-paying attention doing something else off the side or hands-free You know, whatever the reason It's really simple to go in and do that. So it's just as as simple as going into the ellipses on that message and From the menu dropping that down. You can see the immersive reader Just select that because I could have highlighted that box and those animations that I should have done Logpost I'll have the little red box around sure what happens. It'll take that body of that in this case this longer discussion thread discussion It'll bring it up into focus as you can see so you can and you can tailor that that look and feel there And then it'll just start playing it or read through that highlighting the words in a nice Gentle voice. Of course, there's the ability to go in there the speed of the voice Change it to to male or female. I love the turtle and squirrel icons. Those are awesome And of course, you can also go through and change, you know, the text is it you're following along so the default experience Highlighting in the parts of the speech if you are if you're using it like in the education sector and being able to Highlight different aspects of the language that's being used So it's and then it also has a translation links to the translation. I'm not played with that Of course, I don't speak any other languages. I can read a little bit of Spanish But enough to know that it's legit Spanish that I'm not able to read But anyway, it's just a nice little Feature easy to turn on it's it's out there. It's global. Everybody has it. So go check it out play with that today I like that one. I Like all the different things too, especially like when it's gonna highlight adverbs and adjectives and stuff like that For those who might want to learn a little bit more about English. That's a great way to do so. Yeah, that it is You know, I don't even think about that sometimes but you know, now, obviously you get the You strongest learning experiences are when you are immersed within that and so if you're in that work environment And you're going through reading a lot of content and have those kinds of tools that be great to Have that capability and be able to highlight the language attributes. So and ooh, that was close. I took that one fifty three percent Yeah, so you're gonna take this event. We'll be tied in events again. All right one last tip Let's get through this power through seven minutes six and a half. Hey move forward Here's one Don't have teams use the meat now in Skype. Did you see all the press around this Tom? No, I did not so Of course, Microsoft provides a free version of teams. It's out there So free for what six months and they'll likely extended if quarantine period extends Beyond that but they went and they they said well, yeah, I know that there's there's a little bit more complexity Teams is a different use case than some of the other options out there and zoom Hey, we're here doing this webinar via zoom zoom is great for some of those capabilities I get flack from people. I do like the weekly office hours as you know, Tom Every Monday we do it early in the morning and then in the evening for Asia Pacific and with a bunch of MVPs and Community experts where we answer questions and we live stream on Facebook and YouTube and we we get every single week people giving us grief for like why are these Microsoft people doing this on teams What does that say about teams and said well what it says is that teams doesn't live stream Not that it's not a great platform It's an enterprise Collaboration platform and when you want to just do with friends or family members who don't have teams running To have them download and install teams and go in there and add into like all of those steps that are what required To make that work and yes much more robust capability Sometimes you just want to have a video chat And you don't want them have to download and install anything And so Microsoft looked at what was happening with zoom said, you know, we've got this solution out there called skype The skype consumer which is not going away It's a fantastic tool that's out there and people can go and use the free version of that And so they've created the meet now capability. So it's as simple as going out to the web going to the website the skype site Um creating as you see there create a free meeting Don't need to download anything to participate in that you create it It thinks about it creates a link and there's the link. Don't try the link. I've that's a fake link Ha ha ha But from there you can then go in and share the invite out So you can copy that send it via look the default is outlook or gmail because Microsoft recognizes that those are the top two And so they provide that method so you could have that default experience and right there from the interface again I've not downloaded anything else Push out that email send it to your friends Uh and or copy the link paste it in share it out with the world whatever you want to do for that meet now And then for you as the host of that it will use it'll open up inside of your skype consumer experience And you can see that meet that meet now and there it is and there again is the fake url And you can once you're inside you can add additional people continue pushing that out there you can use video Or or just have that that audio call, but it's free. It's easy. There's no download and there's no need to go in and You know use some of these other if you are a Microsoft shop and must use all things Microsoft there's an option that It doesn't have the 40 minute Meeting limit that the free zoom has which is uh is my in-laws up there using the free version of it And I've said like use my instance you record it do everything But but no they're just continuing to do that and it kills the meeting after 40 minutes Or use this free version of skype and do the exact same thing That's pretty cool. I like this one. I was on a word that this exists So this is something that I've shared before in word being able to make pretty links Um But this kind of cropped up I saw it passing by I think in a tweet or something Where you can also do this same thing in microsoft teams Which is really good because there's no menu option You can really do to pull this one off as easy as you could in word So what you can do is use the control k keyboard shortcut To be able to make links that are two words and phrases instead of just pasting a big old url in there Which sometimes can be rather lengthy so in this example that I have I'm in a teams chat And I want to turn microsoft being into a clickable link instead of putting the whole url for Microsoft being out there granted. That's a short url Sometimes if you're like linking to a particular document saying a share point library That thing can go on and on and on and on which kind of throws off the look and feel of your particular message so in this case What I do Is I go ahead and highlight the word that I want in this k or phrase In this case, it's microsoft being and then I press control k on my keyboard What that does is it pops up an insert link much like it does in word also But in this case you're in teams And it shows you what the text is that you've highlighted And gives you a place to go ahead and copy in the link that you want that to happen or go to once you click on it So as you see in my second image there, I've got the link to being And when I click on insert What it has done is it's turned that phrase into a link within my chat It's still gone ahead and done the preview and I could click on the little x if I wanted to and get rid of that preview however I now have a message that's formatted a lot more nicely And again if I'm dealing with a url that goes on for like four lines Being able to do this and just maybe put a The title of the document and turn that into a link Is going to be much easier to deal with in your chat So again think of the people who are trying to read through tons and tons of chats all day And if you have the opportunity to put A title of a document that you want a link to Give this a try so they see the link that they can click on Instead of having to look at a bunch of url there that may be confusing or may take up more space than it really needs to To that's it. Yeah two things on this one So I was frustrated that I couldn't in the team's experience You know select a word or phrase and right click and see like an add a link That wasn't possible So that you know, I saw this I was aware of this this feature You know looking at the link The keyboard shortcuts Um But uh, you know the the other the other um Yeah, so the other thing though is tom. I saw you tweet about this And I thought about I said, you know, he's probably gonna add that into his I almost did that I had a sixth tip that I could have gone to so you could have done it So it's always fun when that that's happened. Uh, all right. So the the final poll is out there That's true. You you are the owner All right, and uh, I'm gonna wrap up the poll And tom congrats 68 percent. Thank you And so just to wrap up here. Um, so I guess overall for the event So three of the five I've taken this event. So We're back to a tie for that stat Amazing that we are so close. Yeah, that's right. We are we are close tom. That's I tell everyone we're close Uh, yeah, and then you say that I'm out of my mind and you shut down my arguments and they eat me Yeah, well, just I do what needs to be done, you know, so Okay, so it's the main mediation interesting Yeah, so it might be the kinder gentler Uh competition because it's the mediation but but then some mediation's fail. So yeah Yes, some mediations do fail You could go and if you'd like to join us next month On the 26th, there's a lot happening that week. We've got uh, so that's tuesday the 26th on the 27th and 28th There is the uh, the virtual In community led replacement for the share point conference, which was supposed to happen in las vegas, but it's happening online over those uh, the wednesday and thursday of that week Uh, and then on the friday, there's going to be another tweet jam, which will be a wrap up of Takeaways from the virtual share point conference. So a lot happening that week Yeah, I must admit even though You know, I like the live event. I love the share point conference If given my druthers that would be the one that I would make every year Yep, um, I do love the fact that the whole fear of missing out because I wasn't going to be able to go this year Doesn't exist now. It's awesome I'm yeah, I mixed feelings about that in some other events as well, but Yeah, but we're we're just over time, but thank you everyone for participating. Thank you again tom and uh, Yes, the recording will be on youtube. I'll have the blog post up, which will have our combined slides Uh, the the uh, the video as well as if you've not checked out on buckley planet Dot com up on the top the productivity tips You can find all of our recordings and every one of those blog posts Has a quick jump a quick link to each of the tips So you don't need to wade through a 60 minute webinar recording If you're looking for something in the middle You can click on the specific tip that interests you and jump right to that in the video Or you can download the slides we make all of our stuff, uh, readily available We do yes, we do. All right. Well, thanks a lot everybody for joining and until next time. Thanks a lot tom Bye christian. Bye everyone