 nada, casi nada y bueno me ha gustado especialmente el chocolate, me ha parecido estupendo. ¿Qué chocolate? Había chocolate, lo siento, estaba muy bien. Bueno, sí, vamos a hablar de algo que yo personalmente sé que me hace muchísima falta, o sea de cómo organizarnos. Después de lo que nos ha contado Wendy antes, me hace aún más falta y creo que la charla que vamos a escuchar ahora es perfecta después de y ya lo veráis, ya veráis por qué, porque yo tengo el privilegio de ya haber conocido a Paula y a sus compañeras y socias, una que tengo aquí delante, el año pasado en Work and Verona, donde escuché la charla de Alessandra que está aquí que es socia de Paula, que era también sobre organización y es que flipé, o sea las cosas, el tiempo que todos perdimos, yo no sé si os pasa a vosotros también, a mí por cierto, yo llego a especialmente los que trabajamos solos sin tener un equipo, sin tener un jefe ni nada, el tiempo que me pierdo yo con y ni siquiera veces redes sociales, o sea puede ser de todo, mis gatos, lo que sea. Entonces, todos los consejos, bueno, consejos, sistemas, Wendy antes nos ha dado sistemas, lo que Wendy nos ha contado de cómo sacar provecho de clientes con poco presupuesto ha sido sistemas. Paula y sus compañeras, pero hoy Paula, van a hacer lo mismo y Paula merece muchísimo la pena escucharle porque ella es súper organizada, porque es nómada digital, o sea ella vive, lleva su maleta y vive sacando las cosas de la maleta, entonces si tienes que ser organizada, yo no sé si vosotros viajáis, yo cuando viaje viajo desastres, que viajo bastante a menudo, he mejorado un poco pero todavía no lo tengo bien claro. Entonces no veo la hora de que Paula nos cuente cómo, no, cuál es el ingrediente secreto de una organización de tu tiempo, bueno perfecta, no, nadie, no queremos ser perfectos, pero lo mejor posible para sacarle más provecho al tiempo libre, porque creo que es eso no, para ser más felices y tener más tiempo y viajar bien sin dejarse las cosas, los cables del iphone en todos los hoteles y tal y o se dado la presentación en español porque Paula entiende muy bien español pero la charla para que quede claro es va a ser en inglés y ahora muchas gracias a Paula para haber venido, por haber venido aquí. So thank you for being here, today we talk about time, so let's get it started but first of all let me introduce myself, I'm Paula, the hidden one, I'm Italian and I'm a professional organizer, have you ever heard of this job, someone did, someone no, not at all, I'm a consultant and I help my clients to be organized during their days to set their priorities, to get their things done, so their activities and to find an important work-life balance which is something that interests the majority of us, so I am co-founder of Organizatessen, we are a group of four professional organizers and we work with companies, with freelancers, we give classes and we make one-to-one sessions, so today we will talk about time in general, so I'm sure you've heard a lot about time management, you've used these expressions a lot of times but I'm sorry to inform you that we cannot manage time, so you will be disappointed but the best thing that we can do is manage ourselves in our day, why is there a need of a professional organizer or a consultant like me for example because life got really complicated in the last 10 or 20 years, there are so many things that we have to do, so many things that we want to do and so little time and energy to accomplish them, so our schedule already started, we start our schedule already in a hurry in the morning and most of the times we arrive at the end of the day that we are exhausted and we still have a lot of things to do that we have to postpone to the next day, so we have to fit all the pieces together and this is why it is important, like Wendy said before, to focus on the important things in your day, meaning in your work but also in your personal life, so this is very important to have a good time management, so we talk about time but time is limited, we don't have that much time we would like to have, we have just 24 hours in a day and this is for everyone, I know we would like to have an ocean of minutes all for ourselves but we have just 24 hours and let's say we have a pool of minutes and in a pool you cannot add more water than it fits, so although we would love it but we cannot save minutes that we didn't use properly and we cannot get the ones that we use back, so we have to cope with what we have, sorry but my English sometimes it's like okay so we have to party with a pool, I could teach you a lot of ways to be productive and Rocio was looking for some more productive productivity tools but I'm sorry I wouldn't give you any today, no we will just focus on this, that productivity is of course a solution, in our day we can learn techniques and strategies and we can add tools in our day to get more things done but the point is we cannot get 36 hour days, although we are very efficient with many tools but still we cannot stretch our time, so we have to deal with this and we have to be really aware of this, so what, what am I doing here, I'm not talking about time management, I'm not giving tools, what am I doing here, now I want I would like to focus on something very important to me that I think could be very important to you as well, how long does a minute last, you would say 60 seconds, okay do we agree on that of course, okay fine this is what we know but in fact how long is a minute aware of how long does a minute last, when we are aware of what we are doing compared to a minute in which we are not aware of what happens, for example when we are scrolling our feeds like Wendy told us or if we are focusing on something that matters to us, so I would like to make an experiment with you, I will set a time watch on one minute and we will spend this minute just being aware of the time passing by, so you just stay there and we will see what happens, alright, okay let me take out my phone, are you ready, okay let's start, okay that felt awkward right, you weren't at ease probably, we started laughing no no no no no no no you weren't at ease and probably you had the impulse to take out your phone probably to scroll down the feed or maybe someone did it, I don't know, but this is what happens all the time, we are not aware of the time passing by, so if you knew a minute would last so long, how many things would you do in a minute, so today I would like to introduce a new point of view, instead of struggling to get hundreds of tasks done the whole day and running and switching from one task very rapidly, so why couldn't you just focus on a task, why couldn't you just dive deep in your time and feel it and leave it, would that be so difficult, maybe yes because we are not used to that, but still this is this is the thing that we should start to learn because in fact switching very fast from one task to the other rarely gives us the feeling that we are doing well, that we are doing something with real quality, so this is something that we have to learn, so the keyword of today is awareness, awareness is the real way to get more time in your day, could you imagine to dive deep in the pool instead of being just on the surface and moving from one task to the other, so how would that feel if you just dive deep in your time in the tasks you are doing, at the beginning you would see everything blurred probably and dark, you wouldn't recognize shapes, but then all of a sudden you would get a customer to it and you would start seeing all the details that earlier weren't clear, so you would see all the things that are important to you and that are the real treasure in your day, what has organization to do with this, organization is one of the ways, I know, to raise awareness in your day because all the time we are very, we have a crowded mind, we have so many things in mind, we have so many things to remember, things to do, worries or dreams as well and they all fill our head, so organization is a way to clear your mind, to free it, to free the energy, to focus on the things that matter to you, to the things that are important in your work or in your life, so this is something that we have to learn because we are not used to be aware like we saw in the experiment earlier and I know what you're thinking, there are so many things in your day that are a burden to you that bother you, that feel like a pain in the neck, something that you don't like, probably some tasks or some activities like, I don't know, accounting maybe, or writing that email to the client who's not paying you, do you have any other example, yes, he thought about the client who's not paying, okay, do you have any other example of something that bothers you but still is on your to-do list, I guess you have, so could you imagine, no, yes, tons, okay, could you imagine how would it be to get through these things faster, to focus on them and to accomplish them, can you feel how satisfied you would be once they are gone, once you cancel them from your to-do list, it could be very, very important to you, it would free a lot of time and of energy because all the time that you think about this task you're not doing, you're still wasting time and energy, so if you start doing so you will start to develop your strength and to be satisfied of what you're doing because this is very important to us, if you focus on the things that bother you and you just complete them, you will feel like superpowers, you will feel very satisfied, so this is something that we should learn, we all should learn, but the problem is someone told us that multitasking is a great skill, that we will be faster if we switch from one task to the other and we do at the same time, two or more things at the same time, unfortunately multitasking is a big lie because you are forcing your brain to do a lot more effort to switch from one task to the other instead of focusing on one task per time, so we are not computers, we have to admit it to ourselves first of all and start doing one thing at a time, I know this sounds very, very difficult but if you still don't believe me, let's play, if you have a sheet of paper and a pen just take them out and we will do some exercise together, ok, are you ready? Perfect, now you will have to write the English alphabet in a row in capital letters, just like this, some doubts about the English alphabet probably, ok, that was an easy task, now on the next row you have to write the sequence of numbers from 1 to 26, ok, easy right, ok, now on the next row you will have to alternate letters and numbers, just like this, so A, 1, B, 2, C, 3, until Z and 26, ok, how is it going? Good, ok, it's tiring actually, ok, done, ok, nice, ok, this is an experiment of what happens when you multitask, so switching from one task to the other meaning from the letter to the number is a big, big effort to your brain because it has to concentrate on which was the last thing you did, which is the next step you are going to do for every sequence, so every time you switch from one to the other, your brain is making a big, big effort and this can bring to burnout and the quality of the job you are doing of course is poor and this was a stupid example and say, but can you believe it what happens when you are working and at the same time you are just chatting on WhatsApp or when you are on the phone speaking to a client and at the same time you are writing an email, so which is the result that you are not listening to the phone and that you are writing the email like an eight year old kid probably and that you will ask the person to repeat what he or she was saying and then if you read the email again you have to rewrite it, so multitasking is not helping you to be faster it makes you make more mistakes and then it will ask you more time to fix these mistakes and you will feel more exhausted in your day because of all of this switching, so it's important to learn to focus on one thing at a time, this is my suggestion, do one thing at a time if you are on the phone, be on the phone, if you are writing the email be present on your email because the quality of your work will increase and the satisfaction that comes through this will increase as well and we were talking about satisfaction earlier so it's very important to feel that we are doing well in our day and doing one thing at a time helps us to do this and can you believe how it feels by doing the things that you don't like? It's just the same, being big satisfaction and I know that in reality it could be very very difficult to do one thing at a time because we are not used to this this is why I suggest to use a timer a timer can save you, it means it can help you to focus on the activities you are doing this means you can set the timer on 10 or 15 or 30 minutes depending on how long you think your task will last and then focus on that activity and only that one and by focusing I mean turning off the programs that could distract you and switching your phone to flight mode and telling the people around you that you are very busy for that 10 or 15 minutes and then dive deep in this task it will feel very very different and I swear that you will do all the things also in less time than you thought and even before the timer rings so we've been talking about time management what is time management? it's spending our time well and wisely and not wasting it is about getting our things done and get them done well the ones we like as well as the ones we don't like it means focusing on every activity and putting your heart, your mind and soul in everything you do and this means raising your awareness, focusing means paying attention to what you're doing to your job, to your personal life, to the persons you are with and this increases your satisfaction of course and so it's only by doing all of this that you will start realizing that you have a treasure in your day which is your time and you will realize as well that you have even more time than you thought so this is my take away for you please do one thing at a time and try to focus and be aware of what you're doing your time will explode and expand so thank you so much bueno le pasamos hola hello Paola, thank you I use the pomodoro for my work and I want to know what do you think about that if you think that it's useful for me it's useful because I work I have a pomodoro of 15 minutes and I don't know, I only want to know what do you think about that pomodoro for who doesn't know it it's a technique that says to set a timer on 25 minutes and then have breaks and to focus on that 25 minutes I think it's a good solution if it works for you of course because techniques must fit to everyone's work or day and if you feel like it's helping I'm sure it's a good solution some people say 25 minutes it's too short time to focus and then taking a break is not helping them to get things done but still my suggestion is the same one use the timer to focus to dive deep in the things you're doing because this helps you to get them done faster so if it works for you, yes, absolutely hola Paola si, si, thank you for the presentation I want to, you said a couple of times getting things done what do you think about the GTD method ok, I'm not really... because what I heard is deep work and GTD so... I'm not really a big big fan of the whole GTD thing but I think there are some... sorry, what is? GTD is getting things done, a method by David Allen who's really like the productivity boss or whatever, he's American and it's a method, it's a very specific one I'm a little bit afraid of that method of course but it has a big problem for me because you need to feed it you need to feed this method yes you waste a lot of time just keeping all the things organized it's what I think, it was asking you yes, just like for the Pomodoro technique every technique is good if you feel it if you are comfortable using it because otherwise it feels like it's another job y it's something that is too much and if you have this feeling then maybe GTD is not the system for you but you can take some of its suggestions actually I like the brain dump part for example so brain dump is like taking out all the things that you have in mind and writing them this is very helpful of course but the rest of it's... yeah, yeah I know, it can be... a different cause yes, exactly so maybe you can take some parts of it the ones that are useful for you, sure and this is what we do actually in our job to split it and to use what is okay for you and this is what we do actually we just try to make the best solution for the person actually and not just taking a method and applying it completely because if you don't feel it, it doesn't work thank you Hello, I was wondering if you have... because the point of the talk was to get very focused very aware and mindful of what you are doing in the moment you are doing it and I was wondering if you have ever worked with people who were like physically unable to focus like people with ADHD and how do you... and if you recommended them some exercises or how did you deal with them, it has happened okay, no, I never worked with ADHD persons but I think some of the techniques might work for them as well for example, I am thinking of children, for example that cannot focus on their task y maybe help them to be focused one or two minutes and then three until five, etc. this helps them to get used to some methods but specifically with these problems, I don't know actually I have a question if I may so I know exactly how long a minute is it's between 14 and 16 breaths depending on how deep I breathe because I do meditation, I do yoga I hold poses for very long and so on but still I have a huge, huge problem focusing when I'm working because I am addicted to my phone to Slack, to Facebook, to Twitter, to Instagram it's terrible, I have recently I mean I'm a very grown woman I mean I'm nearly, you know but I still I feel like a child we age with an attention deficit problem and it's induced by phones and it's become recently like a real problem for me if I have to focus also because I work for myself I don't have a boss, I don't have a team I am not accountable to anyone but myself and it's a real issue these days that I get to the end of the day I'm like what have I done maybe I have got a few things finished but really it's become a problem so this talk is really important for me so I guess I was thinking maybe the pomodoro technique is something that I should be doing because maybe yes, start with small chunks and then as you were saying like with a child but really I am cursing my phone because I wasn't addicted and I have to admit I am addicted to my phone and then if I turn the phone off I still have Facebook and Twitter and Slack on my computer and the thing is that I think that I should just switch off the internet just turning it off but I can't do that because a lot of the tasks that I need to accomplish actually need the internet so it's a problem so I think that what you do is really it's incredibly relevant these days I guess it's not a question as in, help but so I would say pomodoro technique yes, but there are also some tools programs on the computer for example, I can imagine of self control you just set the pages that you don't want to see while you're working so Facebook out of it and then you make the list and then I know but help yourself I know it's hard it's hard because we are all addicted actually I have an app like that because I know the problem and it's called freedom and once it's in working you can't turn it off you can't turn it off and it's horrible it is actually horrible because I have my freedom app on for social media between 10 at night and 10 in the morning because I want to get because my loss of time was before I went to bed I was endlessly scrolling through the Instagram and Facebook and whatever and when I got up it was the first thing I did so I eliminated those and it is like so refreshing so it's amazing but I cursed the app millions of times already so it is but it's working because you can't turn it off I think also I hope freedom God, I don't what I was thinking as well is that my excuse is that some of the people I work with communicate with me via messenger it's just because we're used to it we're friends on Facebook and they write to me in messenger so I guess that the story is that you just have to tell everybody it's like if you want to speak to me you need to email me and then we make so I don't open messenger answer immediately because you don't have to I know, but I feel I know, but I get anxious because I think maybe someone's written to me and I'm going to die I'm going to die because I can't see it you're right I'm sorry, no, you don't need it no, I don't need it okay, after my rant is there any more questions? what do you do it with not work related tasks because I am pretty good at doing focused work yes when it's work but then I go cooking and cleaning and ironing and walking the dog and I like that okay so how do you do how do you do you also use the timer technique? you can use it if you're doing the cleaning and you don't like cleaning you just set the timer 15 minutes, very concentrated and then you just can map you give it a break and then you do something else hello, hello there, sorry so thank you for the presentation very interesting my question is when we are a lot here entrepreneurs and when you're entrepreneur sometimes you have to be multitasking because in my case at least I receive calls and then that call brings to one thing that I have to answer and do right away or I was doing something else and then something else happened and it's very difficult to just say no, or for example I cannot put my phone I can't not put my phone into airplane mode it's impossible because in my case if I miss a call that means one sale that it's gone so in this case I cannot say I have developed multitasking because that's not true but I have learned more or less to do several tasks kind of at the same time I won't say I'm very successful at it but it has to be done like this at least for the moment because I am alone doing my own stuff maybe when I have something else or somebody else working with me that could be different but for the moment sometimes you have at least in my case I have to do it like this and I was talking to my colleague here we're friends and we're less where I have the same issue but I guess we are not the only one probably doing that so how do you deal with these cases? what is your recommendation to that? Well, I start of understanding if you're working in a hospital or an emergency room so this is not the case of course so we are like we can take a breath, okay? so it's okay to we have a lot of things done but it's not that you have to save lives and you have to do right everything at the same time so this means probably we can just focus on one thing maybe you are on the phone just be on the phone and then you take a note on what you have to do next but just it's a sequence of what you have to do it's not you're not doing a good job actually if you're not focused on what you're doing because you're thinking of too many things altogether so this is the point is just being aware that you have to do it in sequence it's not possible to do a good job and to be focused and to be satisfied of what you're doing if you just run from one thing to the other it's just like being on the surface all the time and you're not really getting what you're doing I understand there are so many people that tell us that no, I cannot switch my emails off that we have to be on the phone all the time and that I communicate with my clients like this it's all true, we all do it all the time but we're not saving lives in my case, I'm not saving lives in that moment so I have to make choices and stay focused on the one thing that I'm doing at that moment and then I go on in setting priorities as well and then making a list actually of what you have to do in sequence because okay, you are able now to multitask or to switch very fast from one task to the other but you feel exhausted from this you're probably not happy either so I think that they were not saving lives I mean, I'm saying this to myself as well but we're not saving lives I think that's the most important thing now it's in five minutes there's the round table in track one and I cannot thank Paula enough for the wonderful, wonderful talk that she's given us