 Okay, I've had seven o'clock so I will call the meeting before and according to dawn we have no one from the public other than Monty so there will be no public comments tonight. Monty can I just have your last name. Oh, whaley. W. H. A. L. E. Y. Thank you. Okay, can I have a motion to approve the minutes from our January 25th meeting please. Mark. Kathy. Okay. Well, I, there was a couple of things that were typos that need to probably be corrected. All right, you want to put those into the record. Okay, yes. It's in the city council liaison report. Item five. It reads connecting the two feasibility students in the post. It should be studies. And in the under old business part B discussion of the Mosher and Empson funds in point I or point one. There's a phrase in parentheses it says although not all if available. I think that should be is is correct. And then in item four where we did the motion to put together a subcommittee do we need to list the names of the people on the committee. There's no names in there and I was just wondering. I don't think there actually is a subcommittee. Okay. Well, it was a subcommittee or one. And that member has not been doing a good job. Well, we can talk when that agenda item. That would be my only question if we need to list the name or if we don't need to then it's there's it then it's fine. Leave it nameless at this point that would be my recommendation. Those are the only corrections I had. Does anybody else have any other corrections. Do we have a motion to approve as amended. That we approve the minutes as amended by the second. Second, all in favor approved. Okay. Nancy, you have the floor reports from the director's office. All right. Well, the director's actually back in her office. So I'm not sitting in the middle of the, of the upstairs behind a pillar anymore. So we are making some progress. And our construction slash carpet project continues. It's still pretty chaotic in the library. I think I've moved more furniture in the last month than I've moved to my entire life. So we are moving things back and forth to accommodate both the floor repairs of all the cracks. And then put a taking basically it's the process of going into an area, removing all the furniture, removing all the carpet, seeing what damage there may or may not be underneath the carpet doing all the repairs and then moving everything back the other direction. So in the meantime, depending on what area we're working on, we are relocating staff to different parts of the library, upstairs, other areas, et cetera. And we're almost running out of places to put things because we keep trying to put things out of the way, but good progress. The staff areas downstairs will be pretty much repaired and completed by the end of this week. So we are moving some stuff back in. We continue to find some cracks in the floor. This was all part of, you know, a project that was forecast, you know, several years ago, and we did know that we would find, or there was a distinct possibility that we would find cracks in the library building because of the cracks that were found in the Civic Center and some other buildings built similar vintage and we have five different foundations for five different foundations. In our building and one of them is part of the old library structure from the 70s. So we seem to be getting most of the problems where one foundation about another. So that and the Colorado weather, you know, the rapid changes in temperature, this happens in Chicago area to we have a lot of rapid expansion construct and contractions in the building. So we did end up with far more cracks in the newer part of the building, and also more severe cracks than earlier expected but they're all being addressed we have. Most days we have our whole library curbside crew, plus the rest of us that are already in the building, plus a crew of movers plus a crew of carpet folks plus a construction crew sometimes to. So it is pretty noisy and crowded in the building but staffs doing an amazing job of working around it we have everything from the back in the front we today to had to turn the circulation desk folks. And around and stick them on the other side of the desk we can handle the area behind the desk and we just kind of move things around and go about our business so can't tell you exactly how long this is going to take. You know, it depends on what we and what not we but the construction folks who know what they're doing. Find as they go along, we hope to be reopened by summertime. So construction still continues. So, in the meantime, we are still doing approximately one curbside delivery per minute of all the times we were open so we are. It's hard at work with books and materials delivering tax forms via curbside printouts our seed library has gone virtual this year so we are delivering packets of seeds that you can order what ones you want online and pick them up. There's a lot of folks that are hopeful for spring because a lot of seeds are just flying off the of our shelf. Right now, we still have the pick a topic bags, where people can call in and or sign up online to request a bankable materials on a specific topic. We are still doing the take home craft kits for kids and teens every week. Just wound up submissions for our seven annual seventh annual peeps diorama contest so those are always fun to see we have to do it online this time. We don't have all the sugar in the lobby but that's going well. We have an authors we love evening that's the author events that we normally have at the museum. In this case it will be virtual but it's with Jamie Ford on the 31st. Jamie Ford is the author of the best selling hotel on the corner of bitter and sweet and a couple other novels. Your time is best selling author. Let's see, I think we're on our fourth book chatter podcast or adult services staff have been busy doing podcasts. We're still doing the up they most let's talk Spanish conversation program a couple times a week. Three or four story times during the week teen writers group spring break book clubs. So, there's a lot going on it's just not going on in the library yet. We are keeping busy. Our hotspots are still going out like crazy. The other day it was the fewest I'd seen on the shelf I think we had four out of our 89 wifi hotspots available. So they are going out, especially around the snowstorm time we look like we had a rush of folks checking them out in case they're there. Internet service happened to go out so those are doing really well, our text a librarian new program is going well to we're receiving lots of text requests from patrons and lots of text questions. And let's see, we should have all those Chromebooks that we got from the care of that funding available pretty soon for checkout as well. So, little chaotic in the library stepping around construction and movers materials but we're all doing well. So, any questions for Nancy on her report at a couple Nancy. With respect to the repairs and that when you get done with the repairs. Will you be structurally solid sound. We are you know our building is not unsound now it has areas that need repairs so that the building will last for a long time. So, the goal here is to do the type of repairs that will make the building sound for another 50 years. So, they're doing a really thorough job of making sure that everything is going to last a lot longer and I learned lots about different types of repairs throughout this process. Yes, the building will be in good shape. And are the repairs are the repairs coming from your budget, the monies for the repair. The repairs are coming from two bond measures one in 2015 and one in 2018. There was money set aside for library infrastructure repairs. So, so that was accelerated so to speak. Not really. I mean it's just it's, you know, they knew from from my knowledge anyway, you know, it was get the Civic Center done first, and that seemed to be the area which was probably in the most dire need of repairs and then move on to the library and then my understanding is that after the library. There will be some similar inspections and repairs done at the safety and justice center. And I think the rec center as well. So it's just. Yeah, this is not unusual in cities to really put a concerted effort toward looking, looking after the infrastructure of the building. So that's what this is. Okay, well I remember the bond issue I for some reason I thought that the library on there were a number of beneficiaries of that bond initiative and the library was at that time did not grade out as the one of the earlier beneficiaries. You got it. I haven't looked too much at the 2015 but definitely I have definitely seen that you know there was money dedicated to library infrastructure repairs in the 2018. I agree. I agree. Okay, anything else Nancy. No word, like I said we're just kind of swamp with business which is good. Patrons are awesome. We did receive a quite a bit of correspondence from our patrons on the one year anniversary of our closing. COVID arrival we've had lots of really nice. Thank you notes and a little bit of chocolate coming in from patrons who have appreciated our services over the year. So, that's been really nice. We miss our patrons. Okay, with that, I'll move on to the next bullet the friends of the library report. Kathy do you have something for us there. Yes, I do. Excuse me. Since we did not meet last month I'm reporting for both January and February. The friends of the board meet via zoom and in January they moved to subscribe to wild apricot for one year. This is a program that will help them manage their membership donors. I think you can create a website with it and it also provides an online store. So they're giving it a try for one year. The gift shop sales for December were $73 and 80 cents, and there were no sales in January. Online sales for December and January totaled $1,404 and 35 cents. The gift shop sales for December were $498 and 56 cents. Obviously some people did some Christmas shopping. There were no sales in January. They also started selling to a company called dream world books and the sales for December and January totaled $417 and 23 cents. The dream world books is a it's a new company they've contracted with who buys books that the friends consider not sellable. The treasure Lynn Newberry reported they raised about $5,000 on karate gives day, which is the most they have ever raised. They also received some additional donations before the end of the year for a total of $6,100 and 59 cents so they had a good end of the year donation. The friends board, it was brought to them our request about helping with the little free libraries and they are willing to assist us in keeping them stocked with the books at whatever location is chosen by, by the library staff or by the library advisory board that will be serving underserved populations. All we need to do is once we've identified the locations is let the friends board know, and they will recruit the volunteers necessary to keep them stocked. So, they've agreed. Yeah, well, we have to erect a little libraries for them or will they do that. We didn't discuss erecting the library it sounded like it would be more of using what we already have or like a space. If you were to do it say for example with salute clinic it might be just a bookshelf that's already there in the waiting room. So, something like that. All the members of friends are required to renew at the end of December renewed membership is currently at 144 and the committee is going to continue to follow up with the 357 remaining members that need to renew. The library has some funding requests at both meetings. In January, there was one request for $1080, which was renewing the nine hotspots that are part of the library of things for a checkout. This was approved. In February, there were three requests. Donald prowitz and did I say right okay. Asked for funds to provide a G Suite account with the Chrome Enterprise solution for the 30 Chromebooks. Essentially the library will partner with the friends to create a Google workspace, a G Suite account for nonprofits, using the friends nonprofit ID which will be at no cost. The cost that for the money that was requested is to pay for the one time purchase of the Chrome Enterprise solution at $900. This will cover the all of the Chromebooks. The board approved this request. Penny Burris from adult services and the Longmont Museum are pursuing a grant to digitize some of the Longmont newspapers. They just found out they did receive that grant. Oh, good, good, good. The grant requires a 25% match from the institution. The maximum amount of the grant is $3,000. So the board approved the matching funding of up to $750. There was also a request for expanding the library of things, but the board, the friends board deferred that to the next meeting in March. The board selected a nominating committee. It's getting to that time of the year for them. It's Sharon McCaffrey and Conrad Newton and they will identify a third member. They will begin finding and interviewing board candidates for the two board positions that are open for next year. And the next meeting is this Wednesday on March 24th. Questions for Kathy. Can I circle back on the little libraries? Because I'm not sure how we stand in this. So the libraries that we erected that were vandalized. What do we do with those? Do we move on? Do we try and re- erect them? Do we look for different locations? Mark, one of them has been removed entirely from the park so it doesn't exist at all. And the other one was pretty much smashed beyond repair. Are we writing them often? I think in those locations at least, but I think that there are multiple spots where we could fit something like we talked about earlier. The other side of a location, whether it's salute, the hour center, housing authority sites, et cetera, where there are bookshelves within those centers that would be a little, still be a little free library, but not necessarily the cute one on the stick that sticks in the park. Okay, so how do those get identified? Do they, how do they come to us or do we do that? We have to contact the organizations, obviously, and set up a schedule for taking materials to those locations. And then I would assume that we would provide signage for those bookshelves or shelving units that say that they are a little free library and that they are provided by, whoever they're provided by, friends of the library, library board, et cetera. Okay, but so do we do that as the board? Do they do that as their board or do you do that as the library? We don't tend to do it as a library, but that was a discussion with this board before looking to see if the friends had interest in taking over that task of supplying those libraries, and they said that they did. Well, yeah, I understand that, and I'm okay, and I think that's great that they'll do that. But then if we're not going back to where we were, which is understandable, from a process standpoint, this is just a question to the board. How do we want to work to create those new locations in the community? Does that make sense? What's the process that makes that happen? I love, I wish I could show your walks back to you, please. I think that's, you know, that's something, it's just what Kathy said that the friends discussed it, and they said, you know, we can suggest locations for them. Or, you know, the library can certainly do the footwork if we need to, to find those locations, and then they will be in charge of gathering materials and going to stop them. Has anyone approached any of those organizations approached you or anyone at the library to say? I have taken some materials over myself to one of the housing authority sites before, but they didn't seem, they seem interested in more of, at least at that point, in more of a one-time discussion of materials, not on a rotating basis. I believe, I'll have to check on this though, because I believe one of our staff members has talked to Salud, so I will check with her and see what kind of conversations she's had. And then someone else suggested, potentially the our center and we have not talked to them yet. Okay, I thought there was an organization within the city government that was sensitive to those communities that could recommend locations. Am I wrong? I mean, that's community services in which we are apart. And, you know, those are some of the locations that were recommended. And there may be others as well. But I'm okay with all that. I'm just, I'm just more into the process here as to how it gets done and how our board can facilitate that process, make sure that the friends board has the information they need to get the books out to the community. Let me, why don't I pose the question on Wednesday, which is the next friends meeting and see whether they wanted to have this board do any of the groundwork on this or whether they'd like to just take over and run with it. That's great. That would be great. I will do that. Yeah, I had a second question is I listened to you talk Kathy. What's the financial where with all of the friends nowadays because with the virus they must have taken a financial hit. Yeah they they their income. And when the budget was prepared for this fiscal year because their fiscal year. Correct me Katie if I'm wrong, it's. Isn't it may or April to May. Okay. So we they bar they gone through this year of the pandemic and when Lynn did the budget for it she was prepared for them not to have any book sales. I guess she paired the budget down and but she assured the organization that there, there's they have money in a, you know, CDs or special investment accounts that she says, we, there is plenty of money to loan to give to the library, we could there's an issue there. You know we can't do it for many years but so they're just looking for this initial time with the pandemic and not being able to do a book sale that that they will still be able to fund the library and then once things open back up and they can do book sales again then they'll have the money coming back in. That's great. That's great. Okay thank you. Any other questions on the friends? Councilman Waters? Mark? Yes. Welcome back to Longmont. Thank you. It's good to be back. Yeah when did you get back? 24th. A couple days after the last board meeting. I had a tan at that time. I don't have from Florida to the Big Snows. The night that we came back there was five inches and then of course we've done better than that since then. All right real quick. Nancy as she gave her report earlier in this meeting was kind of the featured program last week at NGLA and you should know that you would have been real proud of Nancy if you logged into that meeting and had a chance to hear her presentation and field the the number and the nature of the questions that she got. I can guarantee you there's a lot of interest in getting a library you know having access to the library and she handled those questions well. I was proud of her and I know you would have been as well. Unrelated to this agenda but related to Nancy's contributions she also last week participated in a program The Future We Deserve which is aired on Longmont Public Media's website YouTube channel 8. Nancy along with a couple of others who are seriously involved in creating and managing public common or public good right assets. She was part of that conversation because of her role as the director of the library and the library being one of the great public goods in this and in every community. So if you haven't watched it you gotta go to the Longmont Public Media go to YouTube the Longmont Public Media channel and do a search for The Future We Deserve episode number five and it was a fun conversation Nancy was a serious contributor. I have beyond that in terms of things the council is topics or issues the council's working on. I have a list of seven that I can rattle off that may be interesting to you probably the one on the list that would be of most interest is the fact that on April 6th we have a study session and in that study session we're going to get a report on the performing arts and conference center feasibility study and I know you have an interest in it for a whole bunch of reasons but it might be good just to listen in to see how that one goes how it gets teed up the kinds of what gets highlighted kind of questions that get asked in anticipation of what we know will be coming in the relatively near future I'm not certain when but there'll be obviously a presentation to the to the council when you get the library feasibility study and probably a good way to you know make some notes and decide what worked and what didn't and you know how would you improve on what we'll hear on April 6th. So beyond that I can if you're if you care about you know auxiliary dwelling units or electric vehicle charging stations or the equitable carbon-free roadmap or the urban land institute and what they're doing with their planning efforts in southeast Longmont or the annexation of Macintosh Lake all topics that you know are kind of coming up that you know are more than just kind of perfunctory and I'm happy to you know spend as much time as you want on any of those but I'm guessing you don't you don't want me to spend time on any of them. Well I think everybody has a voice here Nancy. Oh I just Tim did I hear that there was going to be some kind of charge in the future for the electric charging station some kind of fee? Yeah the item on April 13th. Does we have one in our library garage? Yes I know on April 13th this item is on the April 13th agenda and it's basically an update on number one it's an update on on increased use so what's been the the trend in terms of use of the five charging stations that the city provides and and the follow on to that is given the increased level of use other municipalities do charge to use the charging stations we haven't as we've tried to make it easy for people and obviously at no cost no charge for people to use but the level of use is now such that at least what's going to be presented is a question about whether or not it's time to start charging for use of the of the EV charging stations so we'll see where it ends up but that is that's the question and and I'm certain we'll get data on you know the benefits the costs and benefits of of switching from a free uh resource to one for which people are charged. Anybody else for our councilman liaison? I'd love to hear about McIntosh Lake but it's not a library issue so I'll push on but I did have a question that came to mind from rereading January's notes and it's more like planning a seed kind of thing for these economic development meetings that come about from time to time but there wasn't an item that you had talked about last time the private investment group was looking at in opportunity zones yeah and one of the concepts that was kicked around either by the the community group that was involved with the library or or with the board through Nancy because I think this was a strategy that they used in in Finland with their library but they had a retail floor underneath the library and then they had the library on top of it and then they I think they had a makerspace in there as well and if if we get into this wrestling match on uh financial support for the library and how we can best um see that it does well in the future maybe that's something that an investment group might be interested in trying to piggyback on to say hey you know we'll we'll put up whatever we're going to put up but maybe we would would benefit by having a library on site or something like that then with the retail shops underneath that helps pay for the upkeep of the library and takes some of the burden off the city so it's just you know just trying to plan a seed for something that that might make sense down the road well mark I I'll say again uh I think I think there needs we need to be very thoughtful and strategic about bringing together uh the friends of the library the library advisory board friends of the library uh those those in town who care about the library and and it it's um our investment in the library so it becomes not it doesn't only meet standards right but we would be best in class or we would exceed average right um I just think there is a potential to bring together what comes out of this feasibility study and what's what's coming with the Performing Arts Conference Center feasibility study um especially as you think about the opportunity zone and where people might be interested in making investments I just think there's a it may not you may not be it may be too complicated or complex to put together what what I think at least ought to be a consideration and what you're talking about right now ought to be in that conversation I just think there's uh some pretty exciting possibilities for a pretty grand proposal to the community and whether or not anybody will be interested in what I think about it is you know irrelevant to what what you would think about it or what what others might think about it but but but this opportunity will only come along in our lifetimes once I think where you have this feasibility study the performing arts conference feasibility study conference center feasibility study the the the work that was done on the steam initiative an opportunity zone and and an aspiration to do something bold big and bold coming out of a pandemic it kind of sets the mark for the recovery of this community um that differentiates it from other communities I just think um it's going to be a pretty interesting exciting opportunity for us and we ought to be we really ought to be up to it with the talk I think I think that perspective is right and I don't um I don't want to get ahead of Nancy on this because she's going to talk about the feasibility studies but you know there's thoughts on a district and there's thoughts on some sort of hybrid model and I don't know which one of those is going to carry the day or whether it's you know the library is going to stay as part of the city but I mean it if you've got a third party that's also interested in seeing that happen now you've got some additional yeah you know wind at your back to to you know create the momentum to make those sorts of things happen so yep and I'm thinking about ways to put more wind at our back yeah yeah okay that's all I had if if uh we're okay we can move on and um we'll look at the feasibility study update Nancy okay we've made some progress since last time we did finalize an issue an RFQ or a request for a quote um it didn't have to be an RFP because it's under that $50,000 amount we did receive three responses brought to our RFP all look pretty good to me so far and we have a committee of folks that will be interviewing the hardest part has been we have 12 people that I'm really interested in that that they talk to these folks and trying to get 12 people's schedules together has especially during spring break time has been fun so it looks like we probably will be delaying that until the week of eight until April 7th I will be sending out another schedule to folks who are involved in the interview um we have three different proposals one is from a local company who which is actually an owner's rep um for those of you who don't know the owner's reps are usually thought of as kind of the go between an architect and a construction firm but these folks are out of Fort Collins and they um have done a lot of these projects these similar projects with other libraries in the area they've worked with Loveland they've worked with municipalities um they're working currently with Fort Collins so um they have a little interest they have interesting ideas about spaces with so that I would say that that may be one of their specialties is thinking outside the box about um joint use spaces and and different kinds of spaces that libraries can occupy in a community um one is from a consulting firm that I have worked with before that's out of Washington and I would say that their specialty is is financial modeling so so looking at different ways um creative hybrids like you were kind of talking about Mark of different ways to from outside financing from inside financing different ways to um establish level of service they all want all the respondents you know start with establishing level of service standards which means you know where what is the norm which a lot of that was was provided by our our first consultant group um gathering that data and seeing what is the norm in funding for libraries across the state and across the country and then comparing our inputs and outputs to those norms and seeing you know where are we at a low level a median level or an optimal level so um I would say the second consultants um field of expertise looks like you know what type of um what type of programs and services that your community desires and then putting a cost to them and and talking about different funding models and how those work to accomplish the funding that you need to make your goals possible and I think Tim and I talked about this and you know whoever wants whoever you know wants to get up and say you know I really want to someday achieve a median level of funding and you know you really want something that's more aspirational than that I hope for your community and the third proposal is by a library strategies company that's out of the Minneapolis area and they have kind of a fascinating history which I won't go into now we'll go into that more when we interview them but they are kind of an offshoot originally of their friends the library organization but now they employ consultants that have different fields of expertise from libraries across the country and they seem to have a really unique approach to this kind of issue as well so um I don't know if Mark Mark is going to be in on this I don't know if he's had any chance to look at these proposals yet but they're very they're they all respond to all of our questions but they're very different so um I think it'll be an interesting opportunity so we're going to try and spend some time getting our questions together um on those and and choosing a consultant to move forward so um we did ask in the RFQ and I think they've all responded to it in different ways for people to look outside the box and look at some hybrid models or some unconventional models of how to achieve what we want to achieve and you know it used to be that you know your two options were municipal library with the with the funding that goes with that or library district and there are lots of in between now and and outside of the box options for libraries so um it's pretty exciting we have that giant stack of data from the first consultants um normally we'd have to update all of that since we took a break for COVID here but the 2020 stats even though I just did the state report 2020 stats I'm not going to be compared to anything ever so we will be looking you know at primarily at it's still comparing those 2019 data points because the 2020 ones I mean they don't resemble anything so um and we're hoping that that you know we get out of this in enough time for 2021 2021 stats to not look like 2020 stats so um I really I'm excited to move forward and I think we have a good group that's going to be looking at these applications do you have questions for me on this process can I have a normal one or two questions you were or one's actually a comment one's a question I I just thought it was really creative for the friends group to come up with a consulting work it's it's a big system but that's it's really cool I mean that's that's really thinking that side of the box and that's that supports their library and everything else yeah the the outfit from uh Washington yeah how big is are they is that that's one person so she was with someone she was a member of a larger firm when I worked with her called Burke consulting it's a very large consulting firm in the Chicago area but she's since then struck out on her own so but she's done a lot of work in Colorado recently I think mostly with the the healthcare industry so so I was very specific in asking her about her workload and whether she could take this on so sure sure that's that's all I got does anybody else have anything for Nancy I'm sure there'll be a lot more discussed as we move down the road here I think Katie's hand yeah so I guess the goal is then to interview you're hoping the week uh next week or the following week I guess it looks like well be um Karen Roni is going to be part of the interviews and she is going to be out of town and returning on April 6th so we should be interviewing pretty much as soon as she gets back okay and then making a decision fairly quickly thereafter yes yes okay have they have the three candidates indicated how quickly they could start should most of them could yes they could start they could all start pretty much immediately and they all have a a really detailed timeline that's included in their proposals of what would happen when that's it good anybody else okay uh thank you okay uh the subcommittee report on guidelines for use of our two grant funds I don't I I've had two months to work on this and I have not I have not worked on it uh I will do it before the end of the I yeah I'll do it before the next meeting uh I have none I have no excuses other than I've just been very busy it's tax season at work and so I do taxes all the time so hopefully I will have something for the April meeting okay are you okay with um what you're being asked or do you want to talk about it some more or no I mean I'm supposed to I had my notes somewhere amongst my 5000 piece of paper I'm just supposed to come up with like a general I don't even know where that note went but um outline of kind of how we want to operate going forward right for everyone to review in my mind I hit I had two issues one was how do we redefine the uses of the funds to make them more flexible and more meaningful for the library going forward that was one and the other one was how do how do we as a board approach um the recommending of this money in a physically responsible fashion that that were that was my takeaway there others may have other takeaways that they want to pass on you as well uh yeah I had I had I had notes from our prior meeting I they are somewhere I am not currently locating them but they are somewhere and I yeah they were fairly extensive so I think those made sense to me when I when I was had them so I I feel I feel pretty good that I can do it I just need to do it okay well you've got a track record of doing it so you know we're we're not worried it will get done for April okay uh with that I'll uh I think we covered the uh item c under the little library involvement by the friends uh unless there's something else needs to be said on that I'm ready to move on to new business and the first item I believe this is yours needs the electronic participation also I stuck it on there and because I remembered it from last month and then I promptly forgot to send it to you but um let me give you the gist of it and then we can approve it next month that basically is to approve what we're already doing so there have been there's always been an electronic participation policy to my knowledge but it's been expanded a bit to cover the current situation so basically what we'll be putting on the agenda next month to approve is this policy and for example you know meetings can be held electronically or by phone or by other means of communication only when certain conditions are met and the first one is the city manager determines that meeting in person is not practical or prudent because of a health pandemic or declaration of emergency affecting the city so obviously the number one item is the one that is the most applicable and is the one that's been added um you know it specifies that all members of the board or commission can hear one another or otherwise communicate and can hear and read or discuss all testimony in a manner designed to provide maximum notice and participation that members of the public can hear and read all discussion that at least one member of the board or commission is president at the regular meeting location less not feasible you don't have to do that in case of a pandemic if it wasn't a pandemic or emergency declaration you would have to have at least one person at the library so um all votes would be conducted by roll call um minutes of the meeting are taken and promptly recorded um timely notice is given to the public we have the same rules about that except now we use a a new system called prime gov through the city um so once again the parts that have been added are the pandemic parts if meeting in person is not practical or prudent due to a health pandemic or emergency affecting the city the city shall use best best efforts to provide the public a reasonable opportunity to be heard electronically and so that's why we do the the work ahead of time and make sure that we set these meetings up with information on the agenda of who to contact so that people would be able to attend the meeting so there is a signature spot arranging for electronic participation so we'll have to at some point vote and sign on this so I will remember to send it to you promptly before the next meeting but it's basically to officially authorize what we're already doing and we and all the other the other organizations in the city this does this affect how we communicate amongst ourselves between meetings um no it it's that those rules are always are still the same you know you still can't reply all and have discussions outside of your meeting it doesn't matter if they're electronic or in person so those rules are still the same and if you see something from me where I need a response from you I will probably still be reminding you to not reply all so we don't violate any open meetings regulations so the rules on that don't change this just allows us to hold a meeting electronically and and has provisions for the public to participate as well so we'll be voting on that at the next meeting okay any other items under new business that uh anybody else wants to bring up I don't see any hands up next meeting date would be April 26 mark that on your calendar uh any comments from the board on any other items I see none councilman you have anything additionally nope I see none okay with that I move to adjourn at uh 749 all in favor very good hey just want to mention casually this is not a part of the meeting but if any of you as board members have a yen to stop by and see some of our our construction project in progress feel free to do so I would be happy to give you a little tour but it'd be great Monty have you been in the building at all I have not okay I have not I'd love to go in will they give us helmets and stuff to wear you don't need a helmet because the repairs are underneath your feet oh got you okay all right I got you'd be okay without a helmet all right that sounds good what I could give you an extra mask so you do need to have Nancy meet you at the door you do okay because her staff her staff will not let you pass the tables out there they won't get you come out they follow orders pretty well they're pretty they're pretty loyal yeah good they are but no I may take you up on that I wouldn't mind yeah if you want to go ahead and shoot me an email or call me then I'd be happy to do that okay that sounds good I'll do so thanks everybody thank you thank you hi thanks Don you're welcome I'll talk to you more about it later this week bye