 Sounds like a plan. Let's have all board members turn their videos on and then we'll get rolling here as soon as the clock turns. Thanks. Can't start my video because it's been disabled. Okay, board member McHugh, I just gave you permission. There you go. All right, and the clock says 431. So, I think we'll call the meeting to order and recording secretary. Secretary, can we have a roll call please? Let the record reflect that all board members are present except for board member Birch. All right, and then I'll just like to remind everybody why we're here in this virtual setting. Due to the provisions of the governor's executive orders in 2520 and and 2920, which suspend certain requirements of the Brown act. And the order of the health officer of the county of Sonoma shelter in place to minimize the spread of COVID-19. The design review board will be participating via zoom webinar. Members of the public can participate in the meeting virtually by going to zoom and entering the meeting ID. 9409711719 or you can call by telephone 8778 535257. That being said, let's move on to the minutes. Did everybody get a chance to look at the draft minutes from our regular board meeting on May 6th. Any corrections or changes? All right, let the record reflect that the minutes have been approved. At this time, we like to open up the floor for anyone, any member of the public wishing to speak on. Topics germane to our boards jurisdiction and purview, but not about items on the agenda this evening. So are there any members of the public wishing to speak at this time? Chair Weigel, I don't see any raised hands right now. So if anybody would like to speak, if you can electronically raise your hand and we can call on you. No raised hands at this time. All right, so then we'll move on to board business. This is where we read the board's charge from the city from the zoning code zoning code chapter 20502030F project review. The review authority shall consider the location design site plan configuration and the overall effect of the proposed project upon surrounding properties and in the city in general. Review shall be conducted by comparing the proposed project to the general plan, any applicable specific plan, applicable zoning code standards and requirements, consistency of the project within the city's design guidelines, architectural criteria for special areas and other applicable city requirements, e.g., city policy statements and development plans. So then we'll move on to board member reports. Do we have any board member reports this evening? Seeing none, we'll go to bill for department reports. Interim Deputy Director Rose. Thank you, Chair Weigel. Members of the board, no department reports for tonight. Excellent. And then item number seven, statements of abstention. Does anyone have an abstention on item 8.1 for this evening? Okay, I do. So I have to abstain from the item tonight as my wife works for the applicant design firm, the architectural firm. So therefore, I need to abstain. So at this time, I will turn the meeting over to Vice Chair Hedgepeth and I will bid you all a good evening and have a great meeting. Thank you, Drew, with that. So we have members Wicks, Chiron, Courtenbrock and McHugh in stable tonight. Is that our team for tonight? Not Courtenbrock. Not Courtenbrock. Okay. All right. Just checking in. Okay. So McHugh, Chiron, Wicks and myself, and that collectively is our team. We haven't had anyone from the public wishing to speak on any other items. It appears at this point we would like to have a staff representation. Is this time for staff to illuminate us? Yeah, we will call the next item to order. If you'd like, Warren, you can just read the approval to the agenda item number eight and then introduce Adam Ross. He's going to present tonight. Okay, that's fine. So we're here for a public hearing for the Sonoma Academy Performing Arts Center. It's a mitigated negative deck design review major for 2,500 farmers laying file number DR20-019. In the background there, there's a previously approved 17,984 square foot visual performing arts. And that was back in April 21st of 2016. We are now visiting this five years later. Do you want me to read the whole thing exactly or all right, so. No, you're set enough. We can go right into the presentation if you'd like to just introduce it to Adam. That's right. Yes, I'd like to introduce the the applicant and staff into the proceedings. Is that the formal? The door is open. The door is open. We can let Adam take it from here. Yes, thank you. Thank you. That's Chair Hedgepat, members of the board. I'm Adam Ross, intern senior planner. I'm going to go ahead and share my screen with the presentation. Okay, do you see that? Connor, I'm sorry. Adam, you're actually presenting the not the slideshow but the internal version. Okay, give me 1 second. Sorry. I have to stop sharing and then when you select share screen, select the once it's already open. So open the PowerPoint first like you're going to present and then click share and select the presentation. You just added. Sorry, it's not looking the same. I can't tell what it looks like on your end because I thought I had it right. Give me 1 second. Does that look normal? Yes, you're good to go. All right. Thank you. Again, my name is Adam Ross in terms senior planner, project planner for this major designer view application for the Sonoma Academy Performing Arts Center for the designer view board on May 20th, 2021. Here are the project description. It's the designer view for a 450 seat theater performing arts center. It includes 350 seat performance hall with 100 additional seats available in a mezzanine. It's kind of that little space above in the same room. It also includes some rehearsal spaces, a scene shop, academic teaching spaces in support rooms. The project received an M&D was approved for the project in 2005 for the site as a whole, I should say, for the entire school. Vice Chair Hitchbeth stated the designer view for the Studios and Grange project came for the board in 2016, which was approved. Shortly after that, there was an approved hillside development permit for the project. The site is located in the southeast quadrant of the city. You can see where the star kind of dictates the general location. It's located at 2,500 farmers lane. It's interesting that it shows farmers lane, but it's really the end of Kiwanis Springs Road. So you see here, so what I'm talking about, it turns into farmers lane, but it just kind of ends, so the future development would be here. But this is the overall site right here. This is part of the Studios and Grange project back in 2016 that was approved. Part of that project was built being that the Studios and Grange, and there was an approved theater to go with it, which I'll kind of go over that a little bit in the presentation. But since then, there's been a design change for the theater and modification to that, which is what's before you today. As you can see here, it's a farmers lane extension that's at some point in the future to be built out. So here's just a Google Street image of the site, that building again that was part of the Studios and Grange project. The new theater will go in this kind of location right here, and there'll be the internal courtyard. But this is the existing Sonoma Academy. So some of the project history, you know, there's concept design review, there was adoption of the MND, recommendation for rezoning, and approval of a conditional use permit for the full build out of the site, and which included approximately 170,000 square feet of building space, up to 600 students, and I think 100 and something staff. And then shortly after, City Council adopts the MND and amended the Southeast Area Plan Policy Statement and PD District, which allowed to allow this school. And then 2005 preliminary design review for Phase One was approved for the project. Since then, again, going to 2016, there was a Studio and Grange project approved. The general plan is very low density residential, which, you know, allows schools in this kind of area. It's appropriate for the, it's an existing school, it's appropriate for the neighborhood type of use, and there's existing residential surrounding the site. And then there's also Taylor Mountain Regional Park to the east. Zoning, PD 96.001D, that is the Southwest Area. Make sure I have that right. It's the plan development for which this project is part of, and that's what the amendment to the previous policies, the plan development was back in 2005, 2006. Here's a site plan. Oops, sorry. Here's the proposed building location, and then here's what was approved in 2016 of how the building was oriented. That's part of the change to what you're seeing today. As you can see, it kind of goes north and south rather than east and west, which was previous. And we've already seen that other building that was included in the previous project. I don't believe that this image is completely to scale, so it's the difference in size as approximately 183 square feet in size, in square footage increase. Here's the previous elevations approved for the theater. As you can see here, they're stepping, and that's part of those site development permit. It's very similar to the overall stepping of the proposed unit, except there are new designs included with this. So this is for your consideration. I'll let the applicant team kind of go a bit more into the design and aesthetics. As you can see on the slide, you see the material types. Here's a bit more elevations. Here's some of the design guidelines that the project implements. It provides more than just one use to the neighborhood, and it encourages neighborhood design that promotes pedestrian cyclists. So you can get to it. There's no real big cross traffic here. And the little flag denotes the location of where the school was planned and is now existing. It also promotes, sorry, it also promotes and integrates new development with this particular type of design. This image is kind of the overall campus as it is currently proposed, including the new building location here. You still have the kind of internal area here and some frontage courtyard as well. Here's some 3D renderings also in these slides. Some of the design guidelines for buildings, it breaks up mass of larger structures. It separates the buildings out. It dresses up all sides of the building with high quality materials rather than just one siding. So it's more sided architecture as well. And it divides buildings in segments that it breaks it down to scale as well. Here's some existing images. So where the new building is going to go. And here's some of the landscaping design guidelines that it implements. As you can see, it steps down with the building as well and it's planted along the way. So as part of the environmental review for this project, it's within the scope of the previously approved mitigated negative decoration, which was adopted in 2005, which tears from the Southeast Area Plan environmental impact report, which was certified in 1994. The scope included in that included 170,000 square feet of building and 600 students. This project as proposed presents no new or more severe impacts to that. Some of the public comments received were related to the noise associated with the use of the Performing Art Center in conversation via phone with the neighbor. There was also a concern for the height, the lighting, what the lighting would look like in construction start times. A bit about that is, you know, there is an attachment presented by the applicant team stating the use would comply with the noise ordinance, the city's noise ordinance. The height is at its peak is 46 feet, whereas the original approval was approved at 45 feet, so it's a nominal difference. Lighting is subject to the city's lighting ordinance and construction start times. There was a bit of conversation about that in previous approvals and review the project. That where it's limited the construction times as it relates to just normal construction times in the city. I think in the normal times is 70 in the 7 p.m. Monday through Friday and 9 to 6 on Saturdays and no time on Sundays or holidays. In this case, there was a as part of the initial approval of the entire site, construction time is limited to Monday through Friday and no construction is allowed on Saturday and Sunday. And that was carried over into the resolution presented, the draft resolution presented before you today, condition number two, which covers that previous limitation on construction timing. I believe it's 9 a.m. to 6 p.m. and I can verify that shortly after if you don't have that open. And then with that, the Planning and Economic Development Department recommends that the designer view board by resolution approve the preliminary design review for the Sonoma Academy Performing Arts Center. And again, my name is Adam Ross and I'm Interim Senior Planner. I'm going to answer any questions you may have. The applicant team has presented a presentation as well. Are there any questions to staff from board members? We can why don't we proceed in this order? Member McHugh, do you have any questions? Board Member, yeah, there you go. No questions at this time. Thank you. Adam, do you have any questions? Yes, thanks, Warren. Just one. Question about the previous resolution and continuing of conditions from the meeting, DRB meeting in 2016. Do the same conditions just kind of carry over since from that meeting, or is that kind of all tossed out and then we restipulate? Well, so in drafting this condition, good question, in drafting this condition of approval, I looked through previous approvals and pulled what was applicable. In a lot of cases, it's wrapped up into condition number one of the resolution, which requires compliance with the MND resolution and the conditional use permit for the site and the hillside development permit. Sorry, Adam, my MND mitigation, mitigated negative declaration. Excellent. Thank you. And then going through that and also found that the made sure that the construction timing, which are hours, limited 7.30 a.m. to 6 p.m. Monday through Friday, and it's prohibited Saturday, Sundays, and holidays that are recognized by the city center. That was a carry over from the previous designer view approval. The rest are standard or project specific, such as the exhibit A from engineering associated with this project's review. And building permits are straightforward and any sort of mitigation and fire conditions are specific to this review. Okay. Cool. Thank you on that. And the ones that I was specifically looking for, yeah, I see that. So there's three on the resolution number 16-97, but referencing that non-native invasive species, the planting of evergreens, landscape buffering on the north side. Just wondering if sort of that needs to be reiterated. Is that carried over or does it need to be reinstated? I'm sorry, is that are those are you referencing from the previous? Yeah, I'm looking at the DRB minutes from 2016, April 21st, that was included in our packet. And just looking at the resolution that the DRB, the design review board did, then just wondering if since this is, the project has changed a bit, but it's not an entirely brand new project, does everything that we agreed upon, the conditions we put on it then, does that carry over? I assume they're still considering it, but just wondering formally does need to be reconditioned. That's a good question. That's a great question, actually. So as far as what they've built up so far would have had to comply with those conditions, but I'm not quite sure if we need to revisit them for this resolution. You all jump in real fast on that one. We're members Sharon, essentially for the most part they're carryovers, but this is a de novo hearing of new. So you're more than welcome to comment if you think there's something of importance, you can certainly enter it in. And if the rest of the board decides by majority that it is important, it can be introduced. So it's really, it's at your pleasure. Okay, gotcha. All right. Yeah, no, that helps. Thank you guys. Appreciate it. All right. Thank you, Adam, with that. Board Member Wicks, do you have any questions of staff? No questions, but I think, Adam, I believe the answer to your question was it's in this current resolution. The hours of construction, for example, are limited in on page three of our resolution that we're going to consider this evening. Okay. Thank you, Henry, for pointing that out. Thank you as well. I have no questions of staff, which leads us then to the presentation of the applicant. Is that true? We're going to have public questions. We're going to go with the applicant presentation, and then you can ask questions of the applicant if you like, and then, or you could wait and go to public comment, and then you can ask questions after that as well. Sometimes that works better because it might be your questions might be informed by what you hear from the members of the board. Yeah, that's why I prompted that. It's preferable that we, after we have the staff presentation, we will roll to public questions, comments, and then proceed. That sounds great. The applicant team has been given permission to unmute, and you guys can start when you're ready. Does that look like a normal presentation? Is that good? It looks like it has the notes sheet, Adam. I'm wondering if you can just go to straight presentation mode. Sorry, it's given me trouble tonight. I'll figure it out. Just bear with me. Sorry. We can leave it if need be. Vice Chair Hedgepeth, we, perhaps we take a five-minute break. Okay, that's fine. We'll get this worked out. Thank you. Hey, Adam, I'm not going to put the recess slide up so that you can continue to practice the getting that screen up the way you want it. That was Adam Ross, by the way. Thanks, Mike. So yeah, it's best to already press that presentation button, and then press the share screen so you can select the presentation once it's already open. That's what I've noticed. Is that normal? Yep. You ready for me to copy a little back or do you need a few minutes? I'm good now. Dear B members, if you can change your cameras back on, then Vice Chair will be able to go when you're ready. It says that the host has stopped sharing video or stopped me. There we go. And that the applicant team does have permission to unmute at any time whenever you're ready. Great. This is the applicant. I just want to check to see the audio is working. Can everyone hear me? We can hear you. Excellent. If we can just wait one moment and make sure, do we have all four board members back? I see. I see board members Sharon. I saw Vice Chair Hedgepath for a moment. I don't think we all have all four back yet. Interesting. I see Warren. He's gone now. I see Warren. I see board members Sharon, board member McHugh. So as soon as we see board member Wicks, then we can go ahead and go right into the applicant presentation. Sharon, the board member Wicks, if you can hear me, if you can please turn on your video. Vice Chair, it looks like all four of you are present now. Vice Chair Hedgepath, are you ready for staff to start their presentation for the applicant? You're muted, Vice Chair. Yes. Please proceed with the applicant's presentation. Thank you. Excellent. Can I, this is the applicant. Can I go ahead and just start? Yes, you may. Wonderful. Good evening, everybody. My name is Adam Woltag and I'm a design party with WR and the studios. We're thrilled to be here this evening to present to you the Sonoma Academy Visual and Performing Arts Center. And it's noted we were before this committee in 2016 when the project was originally approved and we look forward to sharing with you some of the design revisions since the prior approval. Next slide. So as noted earlier this evening, staff presented kind of the context and location of the campus. As most of you know it's a 33 acre campus located at the end of Kiwana Springs Road east of a single family residential neighborhood in just west of the Taylor Mountain Reserve. Next slide. And as everyone knows the campus rests base of the valley with eastern hillside views towards Mount Taylor and western horizon views across the valley for the coastal regions. The campus entry drive winds up from the gateway past the sports field, the gymnasium, the gilding commons to the campus entry. Next slide. And that view in slide number one there is really kind of the view of of the campus as we arrive. You can see the gilding commons in the foreground and to the left of the gilding commons you see utility shed and actually the site for the performing arts. Slide number two is taken from the gilding commons looking north toward the site there. It's not quite all the way where you see those photovoltaics but just in that area where you see the shed. Slide number three is taken from really the hillside looking southwest toward the site from where the photovoltaics are. And slide number four is really looking at the site from the base the lower garden level of the gilding commons. Next slide. So the overall site plan illustrates where the proposed performing arts center will be in contacts with the rest of the campus. Key to note that the performing arts center completes the north part of the campus and defines the central campus plaza with its entry focused inboard towards the existing campus buildings and really the campus heart. Next slide. So the upper plaza plan illustrates how the building touches the site more directly and supports and participates with the existing campus buildings and the outdoor spaces that support those buildings. Starting with the upper plan which is the main plan of the building note that the building has reoriented inward to face the heart of the campus. The central outdoor space that brings all the other buildings together the black box theater the gilding commons the library and the administration building. Students move to the building across that plaza and under a low eve that aligns with the eve of the gilding commons and then enter into the building. A performance night guests would arrive and move from the western parking area through the lower garden space and up a campus stair or elevator into the glazed pre-function space before they move to their seats in the house. The stage is supported by a lot of back of house spaces that ring the house like a scene shop changing room in a green room and those are access from a corridor that joins them all together. On the lower level plan that contains more support spaces for the theater and also provides access to the orchestra. Next slide. Now these are a few views from the three-dimensional model and the image on the upper right is a view of the performing art center from that lower garden space or maybe more appropriately right at the campus drop-off and you can see the eve and the open walkways of the gilding commons rolling inward kind of framing and embracing the lower garden spaces and then eventually joined with those spaces of the performing arts building. You can see the utility shed kind of in the foreground which will be reclad to feel less like a leftover piece of of campus infrastructure and a little bit more like an intentional element and that marks where those pedestrian pathway from parking will bring people up through that garden space performing arts building. The image on the lower left is a view of the main entry of the performing arts center as if you're seated under the eve of the gilding commons and you can see the upper landing just to the left there where those people are standing that is where the elevator rests and where those stairs from the lower garden the upper with a lower garden from the lower garden level. Next slide. This slide illustrates the north and south elevations and the proposed material palette on the right. Our materials were inspired by the existing campus material palette. The intent is for the performing arts center to feel like it is a natural part of the campus architecture even though it is something new functionally and programmatically. The primary building palette incorporates textured cement plaster for the curved walls of the house bored and batten with siding which is used on many of the existing campus buildings and zinc standing metal seam panels again another reference to the existing rooms of campus buildings. Secondary materials like concrete masonry units and board form concrete are experienced more from the lower garden level. Next slide. As you can see here illustrated on the west elevation which shows how the building connects the lower campus to the upper campus level. You see there the zinc clad teaching and support spaces which are capped by that continuing seed overhang and shade the lower level of the performing arts center. Just next to them you see the wood clad elevator core the campus stair. Those again bring people from that parking area up to the main level and then the east elevation which faces the hillside and the campus fire road. That shape profiles the volume of the house and here you see how the house you see underneath that shaded area that you see a house window that brings daylight into that audience space and also provides cover and protection for access doors that lead into the back of house area and the seam shop. And that concludes the presentation. Sorry to throw another Adam into the mix here. Maybe a little confusing if we brought our theater consultant his name's Adam we have quorum. Right. I had five Adams in my fourth grade classroom so I'm using a lot of Adams. Thank you for that presentation as Bill Rose mentioned that was wonderful very succinct and clear. We can with the audience any public parties fresh in their minds after this presentation they're free now. We have a clock timer of three minutes for anyone who wishes to join the proceedings from the public to ask any questions or comment with the applicant. Okay Vice Chair Hedgefeth we have one hand raised Martin Seeger and we're going to get the timer set up here in a minute and then you're ready. And just for the record this is the opening of the public hearing and then at the conclusion we'll close the public hearing. Thank you. And then we will have another speaker after Mr. Seeger. All right Mr. Seeger you can unmute at any time. So actually this is Leslie Mann Toofle and I'm at 2250 Hibiscus. Martin Seeger is here as well but we only could raise one hand because we're on the same computer but we live in two different houses. So I'll go ahead and start. I have two points. The first being with respect to the issue raised as far as construction hours I just wanted to express my support for maintaining the construction hours that are in the draft resolution. That was a significant issue or an issue that had an extensive amount of discussion back in 2016 and the area gets quite a bit of an echo from where the construction takes place and it's facing residential neighborhoods both directly or I should say due west as well as northwest and so following the approval of these construction hours I just wanted to add that we had a bit of experience with them doing or the school doing construction after the first approval occurred and the school does have a difficult time maintaining or following the hours that were put in place. A way of example the construction time is to start at 730. Their workers would often arrive between 630 and 7 and they would leave their vehicles idling and I spoke with Adam about this issue and while I understand the code enforcement is the route to go it would be nice to keep those hours in place and maybe the applicant could make a cognizant effort to abide by them this this go around so I give my support or like to have item number two may remain in that draft resolution to mitigate some of the construction noise that the surrounding neighbors will hear. The second item I have is with respect to the change in design in looking at the old or the previously approved plans and I understand that was on attachment 11 and it's page 22 and 23 and the new proposal which is attachment three pages seven and eight the look of the building has changed significantly and when the original plan was presented back in 2016 the building that was presented had or it was the aesthetic of it was such that it blended in more with the buildings that were already existing at the school and with the surrounding area kind of more of an open space look and the newly proposed building looks nothing like that and from the perspective of a homeowner that we'll be seeing the northwesterly vantage point it looks like I will now be looking at potentially a concrete wall and I'd like maybe the board or the applicant if they could address the issue with respect to the change in the aesthetics and maybe give some consideration to a plan that was it seems to me is quite different than what is currently pending before the board and that's all I have. Thank you Leslie we appreciate your comments you have another party occupying your house there it'll be your name but he can state his name and work from the same computer is that is that our next step? Yes that's correct Warren the next speaker will get there three minutes at this point they can they can state their name and their address of where they actually live they wish Okay good afternoon my name is Martin Sigurd I live at 2244 Hibiscus that's the north side of the old Chris Boberson subdivision I'm right on the apex of Hibiscus the curve there and I look right out at the school and I've been living with the school and it's construction almost from the beginning and my neighbor as Manjufo was exactly right about the construction time that was a lengthy discussion that some of you may recall at the public hearing before what would happen is even though the hours were set at 730 trucks would get there early because they're mostly out of town contractors and they wanted to get an early start in traffic and they start lining up idling the trucks sometimes they'd honk their horns sometimes they get out and play music on the radios sometimes they'd slam their padboards and it would meet a mockery of it and of course the school had nobody there of any responsibility at seven o'clock in the morning none of the administrators live there or live around there and so it was just pretty much a disaster and the response from the city was to call code enforcement or the police but we don't want to call the police over something like that that's totally inappropriate and code enforcement is an after-the-fact issue so I would ask that the the board put some teeth into this to make it a little bit more restrictive on the school to live within the terms of their permitted agreement the other thing is the appearance appearance before was of kind of a country barn shaped building this is more like a downtown Los Angeles wall of concrete it'd be more appropriate in a big city that hillside is rural it's filled with trees or cowards on the hillside nothing in that area looks like that building and that may be the city's intent it may be the new design that the city wants to have but it is totally dissimilar so we will look out of our windows at a concrete wall one solution might be to color the wall so it's not star white I'm not sure that would help it would talk about doing that on the gymnasium and that did help but I think the most important consideration for me is the noise and the construction so Monday through Friday 7 36 is doable but I would encourage you to put some teeth in the ordinance so that this school is obligated to comply with it thank you very much I appreciate your time thank you Martin we appreciate your kind words are there any other parties wishing to speak about the project from the public yes we have one more hand raised Steve Osborne and Mr. Osborne you can unmute and speak whenever you're ready hi this is Steve Osborne my actually my office is to the north of the school on the hillside above the school and I've had an ongoing battle with them about the amount of noise they make with amplified music and we've you know after a long time we've pointed out there's a noise ordinance in the city of Santa Rosa and that they can't go 15 decibels above or they need a permit if they go 15 decibels above the ambient noise level um and you know I I don't know if if they've actually done that but it's this spring it's been a problem because of COVID they've had to keep all the windows open and you can hear the amplified instruments loud and clear not only in my office but throughout the neighborhood and I'm very concerned about how that how that would play out with this new auditorium are all the practice rooms going to be sealed off so that they're essentially soundproof and you know I just think they they have to be more sensitive to how their noise affects their neighbors and and particularly you know I'm a writer and so the the noise is really a problem for me other than that I don't have any comments on the visual elements but that's that's my primary concern thank you thank you Steve as well we we appreciate that um with that Patty are there any other members of the public wishing to share thoughts I don't see any more raised hands so if anybody listening in would like to do a public appearance if you can raise your hand we can give you permission to unmute and vice chair Hedgecraft I'm not seeing any raised hands all right um with that um I believe Bill we have two options here we can proceed with questions and comments um seeing that it's a final design review perhaps breaking this into and and having questions the applicants before uh comments has merit yeah I would recommend that yeah I think that you can ask the applicant the applicant team we also have the applicants seek with consultant is here as well if you have any questions related to that and then um once you conclude that you can go on to board deliberation thank you yeah I'd like to go ahead and do that so let's let's proceed then in the same order um really quick vice vice chair Hedgecraft can you please officially close the public hearing for the record oh yes let me see if I can do that where do I close that oh you just just verb you just verbally need to state just stated for the record oh yes I'm sorry I'm stating for the record the the public hearing is now closed and we will proceed into questions of the applicant by our board members starting with board member McHugh I have no questions at this time thank you for that we'll move on to board member um Sharon then no questions uh chair vice chair thank you thank you too with that uh board member wicks any questions to the applicant um yes um um I I couldn't find in our packet and I a lot of information here a lot of good good information presented by the applicant and staff thank you for that but I couldn't find the previous application that was approved with the uh pitched roofs on it and my first question is uh as best I can determine by the proposed sections that we have before us tonight that the building height was um there's a datum at forty four seven and a half and this is this is taken from the architectural set of drawings uh sheet a six point one uh section two is the only kind of close to building height but it looks like it's about five feet taller than that so let's call it 50 feet uh height for the current building what was the what was the height of the ridge and or give me can you give the board some context on the prior design height and just a quick overview on why the major design change I think that's an applicant question um but I can point you to uh in the meantime uh attachment 11 has the previously approved plans and I believe that's page let's say 20 sheets 22 and 23 somewhere around that yeah it doesn't change the question I just I'd like to know what the height of the previous project that was approved by the designer view board relative to the best I can interpolate a 50 foot building height as currently being proposed to us got it yeah thanks board member wicks I think that question would be best answered by the applicant they were the architect on this one yeah I I thought we weren't aren't we in the applicant question phase yeah if we could make sure for the recording secretary if the applicant can be can unmute so they can respond yep this is adam the applicant with the weirdness studio and and I'll I'll address that question and also the question about some of the changes in the design and and how that affected the height I think that's really what we're trying to get here I think I think the best way to say to kind of to come at this is to say that this design we feel is a much more responsive design right it's a design that actually uses the hillside that it sits on in a much better way with less cut and field than the the initial design that was approved in 2016 that's moved the building farther west away from the neighborhood and up the hill so I think you can see that in the comparison board members and it's rotated the building almost 90 degrees away from a east west orientation to a kind of a north south orientation which is placed the house um up at the level of the main campus plaza where in the prior design the entry to the house was at the lower level of campus off of that lower garden so that's where you're probably seeing some of the discrepancies in the height it's not exactly the same height it's relatively close but but that rotation has just done a number of really great things for the project again it's reduced the amount of construction excavation removal of soils because it's working with the hillside in a much better way and we feel acoustically because I think there was another comment from the public it actually moves most of the energy and the entrance and all of the things that would cause ambient noise inside of that plaza space up at the top so it's taking it from the lower level and moving it up into the interior of the campus so is in all of the movement of the of the building the rotation um and I think I think I can appreciate and and hopefully the neighbors will be able to appreciate the fact that you're removing less dirt should translate to less time on the site less noise etc but is it so are you saying that it's relatively the same height your your tall textured cement plaster parapet wall which is the highest point of the building is it relatively the same height of of where the pitch roofs were no it is it is taller and I'm sorry I don't have the the older sections in front of me it is taller um but it is it's at the same height of the pitched roof of the fit Simmons building which is the black box theater so it matches the height of existing buildings on campus but it is higher relatively than the 2016 approved pitch rescue okay another question for you Adam the uh on your color board there the the cement textured plaster that you're calling out is that a precast panel or how are how are you achieving that texture that is uh delineated in your in your renderings that's a great question and we this is something we spent a lot of time thinking about um it's going to be um a a a pretty traditional cement plaster finish that will reflect a lot of the existing cement plaster finishes on campus with a caveat two things one those walls are are slightly curved so they're not a flat surface like the gymnasium and I think there was a lot of concern at one time about the blankness of that facade we heard that loud and clear so those walls are curving and then the finish we're looking at is a heavy sand finish right um which we think is going to play much better with the light as opposed to a very flat finish this will have a much more depth to it and then we will be incorporating vertical joints along that those curved walls obviously to help reduce crack but also to help give it a lot more texture so we're really thinking a lot about what those curved walls are the house which are the highest elements of the building how they capture light how they they do shade and shadow and how they they have a nice texture again in response to the the blankness of the gymnasium no offense to that that other design okay great one last question for you the related to the color board um the and maybe you were meant you were pulling some of the guild and commons building over and why are early renderings but if you go back in Europe in your in your package of the view from the guild there's there's horizontal sighting on the the new building um yet the color board calls for board and bat sighting and I'd also like to have you explain your board and bat um representation it's it's not a it's not a traditional barn style board and bat and I was just kind of curious if you could elaborate on what I'm glad I'm glad you notice that and that's too many people do so I love talking about that so that you're absolutely right the gilding commons has a rain screen um horizontal board rain screen um which was most appropriate for that building there was a lot of wood surface on it and that we took that element of wood and applied it to a number of different places in the new project the lower shed the utility shed which is a cmu kind of pitch roof building we're going to clad that in that same wood material so now that feels a part of the guild and commons language looking at the at the performing arts center we thought that that building had an opportunity to speak to the existing campus buildings which is why we wanted to use the board and bat but we didn't go with the traditional you know very repetition kind of static pattern this is a building about music it's about art it's about performance and so what we're doing is staggering that pattern a little so there's it looks a little bit more inspired by kind of a sheet of music than anything else so there's a cadence to it so it's going to cast shadows differently where the battens are closer together and then when they pull apart so I think the light will change across that that element because it's actually a very tall element it's the elevator core that goes from the lower level to the plaza level and it faces the kind of welcomes you as you come to the site so that element we spent a lot of time thinking about how that would capture light it's made out of wood so it speaks to the rest of the campus speaks to the guild and commons and then one last thing on the wood question it's a good one that large eve that welcomes and faces the center of campus that's a we're proposing a clt element it's a it's a laminated timber element which is the exact same element we have for the eve of the gilding commons so again trying to capture elements from the gilding commons truly changed the way we saw the campus but also be respectful and capture elements from the existing buildings great thank you very much all right um thank you uh board member wicks guy i had um i appreciate the applicants comments here i was uh president um back in the i think i go way back to 2006 cycles here but but understanding the um the metamorphosis or the the evolution of buildings the introduction of the the commons building and its its uh architecture and the and the board embracing that i i know that um there are some members of public i know um steve osborne who lives more in the older section the hill my recollection is firstly you have this buffer of these solar panels the hill does climb to the north and and what i understand you can explain this more but if you have a very large barn form with a ridge line and you and you i'll use the word refine or morph your program to having a performance hall with um instead of a rising barn roof what you're doing is you're creating a more stealth eve line the skirting of the performance hall are the answer uses and as i look at the north elevation perspective perhaps this address in some comments from the public that is an almost no window no penetration world there correct me as i go here but i as as i see the intent of taking materials and minimizing the use of materials instead of using a lot of stick lumber to create a large barn volume here creating a more um i'll use the word diminutive element at the receiving area that it appears that uh noise generation to the north that's not a gathering area there's a perspective um you do have i'm just looking at c jeep uh 0.7 and i'm sorry the members of public here because i i think that may be in the presentation that um my my recollection going back to maybe about the 2014 cycle was you had a landscape architect that was um marshaled to landscape the uh the commons building now that you're back in at it with the performance building you have a question about tree planning and solar panels um you have an eva fire road i think you know where i'm speaking of if everyone understands the site plan you've got an eva fire land the plane that skirts around the building now the building is rotated 90 degrees so it's uh it's northerly area you've got an eva um road snugging up against that then there there's some buffering of of trees that are that are noted there then there's the solar panels so am i speaking um out of your lane here is is this a general am i cognating correctly what what the things you were trying to do with with building massing and perhaps a deliberate effort in shaping that building's north side yes vice chair those are those are great observations um and thank you for sharing them yet you know that the the elevations and the materials were um that kind of came about in a way we think in reaction to our our initial proposal in 2016 and you know i was a part of that proposal i knew that proposal very well and we you know that building was i would say 90 percent bored and batten wood you know the whole thing was a giant you know bored and batten building with eaves um and it felt i'll be i'll be just i'll follow my sword it felt pretty bulky and it felt pretty uh kind of a one liner and i think once we rotated the building and you're working with the whole team um our associated architects and in our in the in our committee we were able we think to kind of right size those spaces and use materials to help break the mass and bulk of the building down into what was the most necessary so you're absolutely right you know the the house is as big as it needs to be and really not more not much more it's just really that is what the big we just capped it it was a flat roof at one time but i think it didn't resonate with the community so we gave it a little bit of shape a very subtle curve in in two planes which is you know the eave line that you can see the parapet line and then we pushed those walls in and then we have a lower volume which is really a continuation of the language of the gilding commons which captures again flat roof to lower the volume down as much as we can um to capture the support spaces and the teaching spaces around it and regarding landscape your last point um there the the the garden now um which is on the west edge of the of that of that site does wrap around to the north you're right and it slopes up there and there's a there's a orchard that's planned along that you know in that area it's a teaching garden it's a learning garden it's not just an ornamental garden it has an active academic use in the rotation of this building allowed the school to activate these spaces to be teaching environments right um real real fantastic garden spaces so yeah yeah i i think i wanted it's it's maybe a question slash comment we're going to move the comments soon here but um being aware of the previous barn like building um i think it is in the package for those of you who couldn't find it but there were a series of solar panels in in the barn presentation which obviously bore their souls out as a larger way on the roof it appears that the the purpose of the parapet in your your sheet music performance auditorium as we call it is that now your stealth you're taking all those panels they're in the bathtub of the roof out of sight in mind that is true the the visual impact is going to be vertical pointed to the sky and and less i'm going to you know less less facing outward towards towards the view that's correct okay all right well those are our our questions we have a closed public hearing and we've we have a a procedure here barbers rules where a board member courageously comes forward to create a motion and we will look at that motion we have three resolutions and we've had some clear notes from the public um and i think at this point bill um have i left anything out or our functions from this point on are that the force in here gets together there is going to be a motion we have four resolutions before us each one to address so whoever wishes to come forward needs to collectively um either singularly have a roll around for each motion or aggregate together all three resolutions in the form of a motion is is that a legally proper and uh endorseable democratic thing to do uh well i i just want to say yeah thank you um we've gone through just about all most of the procedural things we're right up to the point that you just described we're ready for some motions we do have to have a motion we do have to have a second to get the item on the table for discussion i'm going to defer to uh mr ross do we have a sequel resolution on its own no it's it's um it's within the scope of the previous uh the the previous mnd yeah that's what i thought yeah there's there's actually no resolution uh chair hedge path for the the mitigated negative declaration the approach on this by relative to sequel is we're finding this project consistent with the scope of the previous adoptive mitigated negative declaration so uh at that point uh adam i'm going to turn it to you in terms of the order of the rezos that you would like well there's just one rezo right there's one resolution yes yeah yeah so it's just one resolution that makes it really simple so uh vice chair hedge path what we would look for is a board member to make a motion on that design review resolution we'll get a second then you can go into your deliberations if there are any friendly amendments we follow the same approach uh it's basically a a motion a request to the motion maker a second acceptance and then we'll work our way down to a final vote on that resolution thank you thank you i was just remarking the reason i brought this up was i know that there was a uh an item about construction hours in the draft resolution back in 2016 and the uh our basic construction behavior at all that in the draft motion here is that language part of that is that was that an inclusive or was that just a reflection of of the five-year-old resolution that we're not acting on so the condition and sorry if i'm if i'm not answering this correctly but condition number two of the draft resolution before you uh carries over those previous construction hours that limit the project uh sorry limits the project's construction hours so those are included in that in this draft resolution um and i know there there was discussion about um adding more to it but that's um obviously those would be amendments made by the board thank you that was the clarification i needed well with that thank you staff and applicant we will then proceed to hear from board member mckew on his uh well actually it's going to be one of the three of you my my bad but any one of the three of you may come forward now with a motion should you wish vice vice chair has touched past i'll make a motion to adopt a resolution of the design review board of the city of santa rosa granting preliminary design review approval for the sonoma academy performing art center located at 2,500 farmers lane apn zero four four two hundred dash zero three six file number dr two zero dash zero one nine and wave further reading of the text thank you board member okay so the second is coming from board member wicks okay with that second do we have any friendly amendments any uh board comment to go back through we're going to allow each of you to share anything you wish to to add to the cart or not add to the cart so shall we say so so vice chair that's just a suggestion a simple way would be you could just go down the line enter into the discussion this board historically has had some back and forth discussion but one way to kick off that is to just kind of go down the line and then if there's some consensus on any suggestions that come up that are beyond what's in that draft resolution that's where we could entertain the friendly amendment that's fine well down the line a discussion we'll start with you again board member mcqueen uh all uh all to open up the discussion i support the comments of my fellow board members related to this project and uh those are my those are my comments and and uh so that's my story and i'm sticking to it thank you board member board member sure on discussion thoughts sure thank you vice chair and uh thank you planer ross for um shepherding this process this project through the process um and thank you to the applicants for comprehensive package and all of the information and for bringing valuable iteration of your design um and uh appreciate all the detail and materials we received thank you um it definitely makes our job a little bit easier to to um percolate on it and chew on it too so um uh i think uh yeah i am supportive of the project definitely um it's a i think uh beautiful building um the i appreciated hearing your uh your comments uh in regards to the the evolution of the design um i um believe that you're treating the site sensitively um your the buildings are very thoughtfully done and um quite beautiful too so well done on that um with the uh the landscape plans i would have liked to see in a little bit more detail um mainly in terms of uh you know of planned pallets and and just a little more specificity um i recognize that um it's probably in progress and within the process and i know that um carducci associates uh i trust that they're doing great work as they do um they're familiar with some of their work and so i i'm sure that is all being thought of um i did want to make certain uh because it was brought up during that um 2016 meeting thank you uh board number whips for pointing out to the um the draft resolution that the all of the the comments from the 2016 board resolution will be carried over specifically in terms of for my i wanted to make certain to emphasize that the with the planned pallet the emphasis on the non-invasive uh plant materials um this is situated as you guys know nom is situated um adjacent to natural areas um and uh want to see that it it it it i would love to see the design reflect those natural areas and mesh into them one of the things i like about these types of landscapes when you're adjacent to a natural area is that there's an opportunity to have the the the formally designed landscape around the buildings but then have that meld into the surrounding area and i think that this is a great opportunity to do that and so having the formal bleed into the liminal spaces as you're going out um uh with the shifting of the building and i appreciate you also for walking through the shifting of the building um because i was wondering about the shifting of the productive garden area and um and and i didn't bring that up in my in the questions before because that's more of a programmatic uh question um and i'm glad to see that the the school is still emphasizing that i assumed that it was um i'd like the addition of the the emphasis on that hillside orchard um i like to see that the the um the productive garden area is you know in the first iteration 2016 it was very you know formal with planting beds rectilinear and everything now it's it's a little more um you know it it it's it's more site specific and and fits in and i um commend you on that and i and that's one of the reasons where i think that you know all of this is being thought through um with the plant palette i would definitely love to see um the the using the the landscape um you know the landscape materials and even the the choice of materials for the buildings to be seen as educational opportunities this is a school after all and the children will be there um using this all the time and so uh emphasizing that the opportunities of education um you know how we fit into ecology how you know renewable resources um pollinators um pollinator pathways um habitat quarters as well um you know this is a literal habitat quarter with being adjacent to taylor mountain and then um you know naturally and then with being adjacent to a neighborhood and you know proposed farmers lane extension there's you know a human uh pathways as well that's all related and i um would just uh um this is just a you know to bring up um design feedback which i'm sure you're thinking of to really emphasize that um uh if if i had a little more detail with the the landscape plans it wouldn't necessarily feel the need to um emphasize that um but i just want to make thought of i'm sure it is and um i think this would be a beautiful um addition to the campus and really flesh it out from what has has been done there and is going to be there um and uh you know it's um you know i i'm over at taylor mountain a fair amount um hiking and um with my son there too and it's a it's it's a quite lovely um development on the other side of the little valley there um and so continue to um think site specifically and um i look forward to seeing um this built and seeing the completion of the campus thank you muted warn okay thank you board member sharon go ahead board member yes now and share with us can you hear me yes all right um yeah i i uh i think the applicant hit the nail on the head when he described the prior design solution as being bulky i i think this this new project before us in its current design i think is is fabulous and i think it has some some museum like qualities to it that um well have it hold up over the test of time and um look fresh with with the exception of i'm i'm and i'm going to have to trust the the applicant to execute that curve wall okay curve up and down and it also curves uh uh in the in the other direction and what i was picking up and what what uh i know rev it in some of the other design simulation programs do is is they give it a uh a verticality to each facet as it as it rolls around but i i like that look i like the faceting of it and um i'm again i just have to trust you on on how that looks if it looks like in the construct one the construction drawing on page uh 85.2 for example and it's just a uh while it has a some curve curveness to it and it's just a standard stucco finish i think it's um i think it's an opportunity lost to do something spectacular to uh more represent what is shown on your color boards and again i'll commend you on the on those colors um in the color board it helps that museum like quality of the building really come together with uh especially like the paneling you selected i like the playfulness of that of the board and back creating some irregular notes not not a long consistent note like we can fall into of a pattern with our architecture sometimes but but have some playfulness to it um i i'm extremely supportive of the project and i'm and i'm glad you're uh removing less dirt on the hillside and and hopefully i'll cut down on construction cost and help help uh with uh integrating this building into the neighborhood more and you're muted still all right thank you board member wicks yes i i'd like to resonate um the following um in a wonderful way um i really take your heart a lot of a lot of what a context is a lot of what neighbors wish for in the in this campus of education and learning yes there are agrarian forms and the in the original campus started that way um the commons building is obviously something that was really focusing on sustainability it had far more browse um overhangs areas for the inside outside of the learning that we know happens not just inside a building but interstitially with with the full outdoors are these layered spaces i find it very appealing that this building echoes in many ways the forefront commons building it's almost like someone 90 years from now will come to the site thinking that the the pioneer building's on site perhaps we're we're building the 1800s that these two buildings in the front are not a sharp stick in the eye that they they resonate with purpose um for those of you that don't know a lot about performing arts this this thing is a true drum shape it's the acoustics of the coupling and making that hall work actually benefit the neighbors when you take a giant barn and you try to put kettle drums in it you've got to chase all kinds of mathematics around and this building if you look at the sections it's wonderful it reminds me of alvar alto it's kind of Danish when the Scandinavians do architecture like a chair the chair has function on all ends in all purpose so the Scandinavians design a building like a piece of furniture everything has purpose nothing is left to a scattered mind and i think it's wonderful that the ancillary functions are subordinated and they actually layer and decouple this hall and in many ways when you drive by if you love music you're going to say that's a performing center and to Henry's point by having deep scores and grooves the telltale uglies of stucco applications that sometimes are ill-placed if you try to take a huge wall and not put heavy crevasses in it it is a telltale eyesore it's certain lights of the day so all these things come into play this is extremely thoughtful i've studied that you know bathrooms aren't going to bother neighbors to the north the the green room as we mostly call it but the scene shop that's not necessarily a noisy space and the classrooms down to the parking lot side are really pulling away from the neighborhood i i don't want to wear out my thoughts in general but i i am a real proponent of purpose in buildings and that when this board was formed decades ago a gas station can look like a gas station a warehouse can look like a warehouse but when you do a museum or when you do a library it should have the function it should look like that i i don't know of many libraries that look exactly like a cow barn that i would say maybe meet the mark but i think this is actually a perfect blend in the hillside and it pays homage to the other buildings so collectively the campus is deliberate is tasteful and i i think it's actually more of a thrill than a secret and i think that's okay for educational campuses so those those are my architectural comments the reason i was mentioning to staff earlier we have these motions that can be amended the the dignity of staff and the campus and whoever's appointed in construction management i'm sure that the dean and the school board has hired a fine builder and the builder needing to make sure subs don't show up at 538 you know with a big diesel truck and play radio music and all that i i believe it's not so much changing the hours i mean you could you could pull another half hour before and half hour later dead quiet but it's uh it's a question of whether the people that made the motion want to add anything about the academy having some party which is not faculty which um stewards which is corporal or lieutenant nature which has authority to tell the builder how to behave i don't know how that's exactly worded but i i know in uh in construction for instance memorial hospital or other institutions there are um there are ways and means by which um payments to said builders are more timely because of stewardship i i don't that's maybe too too scary that they wouldn't be paid if they didn't behave but you see where i'm going with this um so chair chair has been or vice chair has been if i may i my recollection is is that the construction hours were a the topic of i believe some considerable discussion it's certainly will affect the construction schedule overall if there's a desire from the board and i haven't heard it specifically yet but if there is to modify that in some way um i would strongly encourage a discussion consultation with the applicant team to see how that works with with them you may even ask them if they have anything to add to this discussion or if my recollection was is is a fair assessment of previous discussions excellent and i recall those very much bill that those happened in the past and i i think it is um excellent protocol and recommendation to have the applicant perhaps address this since neighbors have brought it up so we can we can hear again from the applicant about perhaps their strategy here can you hear me yes my name is steve on racefield i am a board trustee member and chairman of the construction management committee for this project um so i'm probably of the members of the applicant here because we have the architects and we have our secret consultant but i don't think any of them want to speak to this issue and i understand this issue very well because i was not on cmt which is the anachronism for construction management and the board for the last project and i can honestly say that the general contractor we had was probably is trying for the owner as they were for the neighbors and they are not our contractor anymore we have dpr which is a large firm that does work stand for lots of places i'm sure you heard of them yes and in the interview process we made it very clear to them that we were not going to nor did we want the neighbors to suffer the misery that we suffered under the previous contractor but having said that i mean that i can make that commitment but i think to to chair hitch piss point putting some structure or framework around it probably makes sense um we are more than happy to have some kind of a steward regular occurring meeting i'm not sure exactly what to offer not because i'm trying to be a evasive i'm just trying to figure out what would be a process that we could have but i i can state that we're open to that thanks thank you for that i i feel relatively trustworthy here that the blunt thing is that um with uh with edison if the power did not work until 659 uh that's that's clear but that's that's me going over the mark i'm just trying to demonstrate to you that dpr is a great firm you're you're embarrassed by what happened in the past as a as a acting chair here vice chair i'm going to go with it that you are going to do all you can to help be a good neighbor with this new five-star contractor and that i don't have to get into details nor did the board members about the function of how you implement that just that everything you learned in the past is brought forward and um if neighborhood complaints happen um you know one of the members of the public mentioned that you know once these resolutions are made there's no teeth and there's no recourse i just wanted to be a good neighbor and and have this wonderful campus which is a stellar example of of education that somehow it's brought to pass that that you're hearing this and that dpr will be gracious just like the art stanford that is our tent and and what i would encourage is if it's if it's if it's if there's an impression in the neighborhood that we're not meeting the intent of the ordinance and people are slamming doors and trucks at six am i mean and maybe the appropriate protocol was to go through planning first but i really we want to hear from them we do because we had troubles on our side of the board on our side of the ledger with our last contractor as well okay but that's great and the whole thing about if if amplifiers were turned up and it was bass guitar time for woodstock music i i in the other comment i heard about the writer here steve is that somehow in stewarding internally to the building um it appears that the room functions you have there are such that they they appear to be more diminutive in in their sound projection but that's just another curious hope board member wick say something at your hand up did you have a comment yeah i just i just want to continue the discussion just a little bit and i and and steve of i i appreciate you um making it a priority on your end and and letting this group in the forum and the public listening know that you want to make some changes from past experience and i just i just was wondering on on uh warning your experience or or maybe steve if if you know if a the city was going to require a construction uh management plan i i know we've done them on other projects in the past and i may be thinking of of a county project we did recently and it's not a city of santa rosa requirement but and maybe maybe it's just a simple gesture on your part steve of offering up a a construction management plan and you know self-policing and and uh being open to uh fielding a call from the neighbor to to take on complaints not bother the police not bother the the inspectors at the city of santa rosa that enforce things after the fact but i could see putting a nice construction management plan in place on this i'm not i'm not opposed to that at all um member wicks i'm i'm curious is that a is that a document we submit to staff and i mean we may be thinking the same thing what i'm thinking is obviously in these construction projects of this size of magnitude there are weekly um what we call oac meetings with your meetings with the owner architect of the contractor we talk about anything from safety to current issues i don't mind telling dpr and their superintendent that agenda item one is is check in with the neighbors on issues and if there's identified issues what are the what are the actions taken to mitigate those maybe that's just a recurring item and the neighbors will give them a primary contact person on campus and we're more than happy to keep you know planning department involved i mean is that what you're thinking about when you say construction management plan yeah well i um where where on site parking would be we're staging the materials going to be things like that but at the same time you know maybe maybe just i know you'll have a sign up front you know coming soon maybe in the in the lower fine print if neighbors have uh issues please contact steve on racefield all right well i i think you answered my question um henna ask your cell number and your your home address on it too yeah you know it'll probably be a senior member of the campus faculty but i you answered your question in our negotiations to interview and hire dpr one of the things we told them but we actually have the plan you're talking about i said we need to know where all the parking is we need to know where materials are being stayed we need to know delivery hours on a bi bi monthly basis and and to dpr's credit they looked at us absolutely shocked they said because their comment was what happened last time and i said you don't want to know what happened last time he said well we do that on all our jobs of course we'll do that so um i'm happy to share a draft of that with with planning department if that helps with staff i mean i don't know what makes sense so i can offer a suggestion uh actually perhaps i can get adam ross to jump back on because he has put together just some draft language for kind of a conversation starter adam i saw your message come through maybe you can read it into the record for a suggestion and see if this might suffice yeah um so we we do see this on other resolutions at times um and so i just a recommend a recommended language for for a condition would be the applicant shall designate a neighborhood liaison and post their contact information at the construction site and obviously you can modify that as you wish but that's just a suggestion and there's one other thing and and i'm sorry we don't have a building staff at the ready they may do this already but often just clear communication helps especially for the staff that are going to be going out there on a regular basis the inspectors so we i i believe it may happen but we could put a line item in here that says you know a pre-construction coordination meeting shall occur uh between the applicant team the contractor planning building key city staff just to sit down and kind of go through it i think we i'm confident that planning can convey what we're hearing tonight in terms of the concerns of the neighbors and often just putting everybody on notice that this is these are important things to kind of be on the lookout for it's clear we have an applicant team that is um more than willing to cooperate on this effort so that could be another suggestion to go along with what what uh adam just mentioned i i think both of those are excellent suggestions with that what i'm hearing then is um to help us on our way on the board level with the four of us we've had a motion and a second it appears from all of my notes that the only thing really that would be a friendly amendment and be adopted into the resolution would be item one that pre-construction shall occur with planning city staff fire police um however you want exactly word that you can you can you can use uh whatever word the word jurisdictions do you have 17 jurisdictions now at the city are there only the only nine that we need to build but such jurisdictions as deemed appropriate that if you want to have an exact wording bill and adam on your case the uh the um the construction site whether it's a monthly or by monthly you had some wordage do we want you to articulate exactly what that is read it back to us so that it can be improved we can do that right now and then if um if somebody wishes to make a friendly amendment to add this in they can just say as stated by city staff we would get the the motion maker and the seconder to accept those and then those would be implemented into the the document so i'll read it first the applicant shall designate this so this would be friendly amendment the first condition added on the applicant shall designate a neighborhood liaison and post contact information at the construction site that would be one number two i don't have it written down i'm going to go off top of my head but i think i can i can say what i said i've edited ago which is um a prior to construction the uh a a pre-construction meeting shall be coordinated between planning building and other uh key city staff members and the applicant team and their contractor uh to go over um construction operational details uh and i think what we can do so it it would be that um it's fun and we can relay what we're hearing tonight thank you well with that i believe that's clear enough um is it possible at this time to have the motioner come forward and graft in surgically this into his motion it what what might be easier is if another member could just make a friendly amendment and indicate as stated by city staff we'd get the commissioner and the seconder to accept it and then that would conclude okay i can i can create the uh or the friendly amendment i'll motion make a friendly amendment um to include the language as stated by city staff that's the place that's the prices then we would need the general motion maker to accept it and then the seconder to agree to that i will accept the friendly amendment as a motion maker i accept it that is uh that's the second one all right that's the resolution on the table uh with the two friendly amendment conditions added and then i'll just note just for a reminder this uh we i think we had to mention earlier about final designer view final design review as i believe the board will recall is it's a delegated to the director so that'll be incorporated in this uh this this is the last time the board will look at it yes yes so we then can proceed with a roll call yes that's correct so if the recording secretary could call out uh we'll do a roll call vote okay roll call vote uh board member wicks hi board member sharon hi board member nick hugh hi and vice chair hedge pat hi and uh chair weigel it's stained and board member birch is absent so that concludes that item it was approved with the unanimous vote and i believe vice-chair hedge path we can move on to the next agenda item which is i believe adjournment and your muted warm yes well i would like to state the meeting as being adjourned at this time inviting people to leave the meeting and go about your lives thank you vice-chair hedge path so that concludes tonight's designer view board meeting thank you everybody thank you for to the members of the public as well have a good night everybody all right bye thank you thank you apricot great presentation