 to order at 6.05. Is there any agenda for this meeting? Do you want me to make some copies, Bill? Yes. A line's all written over with notes. I'm sure Chris has all given a line. That'd be great. Thank you. Thank you very much. Do you want to sign in C2? Yeah. Actually, we can go back over here. I think Michelle. Oh, you will. Or with Jerome. Yeah. Okay. So... Sorry. One reception of guests. Welcome. Thanks for coming, everybody. This sunny afternoon. Does anyone have agenda revisions tonight? Dorothy, did you want to add something to the agenda? Well, yes. A couple things, actually. Okay. I wanted to have a discussion about hiring of Brian Monahan. Yeah. And I also... Will that go in the executive case? Can you say that name again, Dorothy? Monahan, M-O-N-A-G-H-A-N. To search for superintendent. Oh, no. No. This is illegal advisers. That's okay. And the other thing was I want to get a time frame or discuss what we're going to do with the fund balance. What's the time frame when we have to have that decision and vote it out? Okay. So let's add to... What we have 3.4 is the Act 46 update. Could we put in there? Does it make sense to put in there the legal advisor? No, because that's not Act 46. That's with those documents. Okay. So let's say... So we'll make a 3.5. Okay, legal advisor. And then 3.6 discuss the fund balance. Maybe that can be discussed during the finance one. Would that work? Oh, and the reports? We can do it there. I just want to make sure we don't lose track of it. Yeah, I think you shouldn't lose track of it. Okay, so let's do it as part of 4.2 when we're looking at our finance. Yeah, sure. Okay. Why didn't the send up on the agenda? It was requested to be on it. There was a request that went in to have this whole issue on the agenda. Rick, I'm sorry to have you get adjusted in the past two days. We knew we were doing this, so I just didn't return it. Okay, but if we just came up in the past two days, that's why we were... It was fairly important to us to get it done. So if we put something out there, even it's the last minute, it needs to get on there. I know it's inconvenient, but that's important business. We'll have to call another meeting possibly. But what there wasn't any... We should have asked for a discussion item. We've adjusted it before. I thought we asked for it on the action agenda as well, but... You can put things on the action agenda if you want. Okay, so action agenda. We could add a 5.2 to approve the legal advice. Okay. Depending on our discussion. Okay, so we've added 3.5 to discuss the legal advisor. And 5.2 to approve. And then finance has the balance wrapped in it. Thanks, Michelle. Any other visions? Public comments and correspondence. Anybody have news from the community to share? What? Oh, I thought they sort of came in under public comments and correspondence, but if you would like to make some public comments and correspondence, we'd love to hear. Public comments before we get into our agenda, you also have time to speak after we discuss each item if you want to contribute. So 2.0, the consent agenda. So 2.1 is to approve the minutes of March 21 and March 27. Have you found any? Only Tommy. You look good. Thanks. Okay, I move to accept March 21 and March 27 minutes to approve them. Okay. Any further discussion? All in favor of approving the minutes? If you say aye. Aye. Okay, 3.0 discussion agenda. So 3.1 is a reflection on the school district meetings. So Susanna had said that that was to talk about the meeting, the March meeting. No, you've already done that one. So it would be just the meeting for Tuesday night. Okay. Right, because we already talked about Tommy. Right. Okay. All right, I don't think so. There are probably some odd people there. And I was surprised on such a nice night and such hoopy votes. And they were very interested and very involved. And they were glad that we were doing that. Yeah, I was really impressed with that too. A strong turnout for that meeting and a very, you know, very strong backing too for the efforts we're taking. And reiterated at the end that they wanted us to do all we could do to prevent the consolidation. Continuing the path of resistance. There's no way to put it. Okay. Any further discussion? So 3.2 stopping update. So, I think you've been aware that the the staff member has a chance to come back and she's accepted that. She'll be in the 5-6 area working with Damien there. And, but we still have some need for some behavioral support, as Kat talked to you about in the previous meetings. It is something we're probably going to need to have more discussions about. And this Kat spends quite a bit of her time on student issues right now, and that's taking away from other work that she should be doing in the building. So in other words, she's being behaviorist. Yes. And on top of being principal. On top of being principal. And so that's going to need to we're going to need to keep working on that. I know that it's one of the things that we've looked at within the budget. Is that something that's able to be not fully there. I mean, there's a little bit of money, but not a lot of money. So that's something we're going to have to continue to talk about that she needs that support. It may be hard to do with our current staff in configuration. Do we have I don't know whether it's a word of numbers or the number of children who need support of any kind. Behavior as well as IEPs and so forth. Is that general number in regard to the total population staying the same going up going down? Where are we doing now? I don't know off top of my hand, Dorothy, to give you a comparison. I have a feeling for it. I have a feeling that it's going up some. Yeah. You can track those numbers the way it can. For your building. Right. And we've changed our structure of support in the building somewhat. And that's I think working for what we expected. It's just that there's some other needs that are coming up that were anticipated. Both in number and severity. And are we talking about hiring a one-on-one or we're talking more about a general person in the building? A general person in the building with all students. Don't necessarily have an IEP but this is not a special education. This is a general education cost. Yeah. We've been trying to find a way to do it within the existing budget or existing personnel structure. It's not been easy to do. Because she did have some ideas. And if you wanted to talk about those ideas I had to go into the executive session because I'd be discussing personnel. Do you think we need to do that tonight or we should wait because she's working and she's in the middle of working on it? What's going on with some of the ideas she had told you in the previous executive session? Do we want to add that to the end of the meeting? Yeah. Okay. So after the board communication just go into the executive session? Yeah. We'll end it sexually, yeah. To discuss personnel issues. Anything else on staffing update? I think I'll give this here. Kat, you probably would have given it in her administrative report, but she really wants to thank the community who's been here and helped with getting some support from Plainfield Health Center and supporting the staff here and some of the work they've been doing. Is that the woman who's been coming and doing coaching? Not yet. That's a different piece. Kat's talked to you about the impacts. There's Scott Bassage who sits on the Plainfield Health Center board and he's very helpful. Thank you. He's starting to get some things going to help the staff here. We brought it up at a board meeting. Thank you. So that's getting going. It hasn't started yet, but it's going a little faster. Staff support more than anything. For the staff, they call it secondary trauma. So the trauma they're experiencing from encountering the trauma of the kids. Right? She's a crow. Never felt more affected than trying to get into a brownie. Any other questions? Actually, while we're talking about staffing it's just reminding me there was one important thing in the minutes. We spelled her name wrong. Any other questions about staffing? Thanks, Bill. You're welcome. This will inform you about staffing a little bit. We'll go on to the next item, Ron. Small Schools Grant. Great. So the Small Schools Grant. So for the current budget that was adopted the Small Schools Grant is budgeted at about $65,000. Uh-huh. With a grant that Laura is projecting we think we're in the $95,000 to $100,000 that we'll receive next year. So there should be some extra revenue there. But we would need authorization to go beyond the bottom line. And so when we talk about supports needed for behavior there's a possible revenue there. Okay. We don't know exactly because that doesn't get set until the end of the legislative session based on where the base support for pupil gets set. You guys all know that. There's some relativness in all of this but Laura's estimation is pretty good. That's good to take into that. What? As good as they can catch. Yeah, she's usually within a few percent of error so we'll take her estimation. So I know that you guys had asked about that because the different children are. Right. I mean to ask Kat to think of some priorities. Right. I would tell you from my conversation with Kat this is her priorities. That's the number one priority. Yeah, so there's about 30 to $35,000 we're thinking we'll be in extra revenue in that area. But if it's not on our bottom line of the budget you have to authorize it to go beyond beyond. The author has to overspend the budget. You can always authorize this to go into fund balance. The question is the next question I would anticipate is I don't know how that gets done this year if there is a merger. I just don't know the answer. But I think if this board were to pass it I would assume I guess I would. Yeah, it's I just don't know where exactly how that happens. I mean theoretically if it's a merger it goes into the big pot and we don't necessarily get it all. In theory and technically yes but I think with the tone of the folks that are on the board that are going for our election that would be honored. I think it would be honored. Great. Do we want to continue to follow up with Kat about the small schools grade issues? Yeah, I mean we'll be giving you a better projections as we go as we know we won't really know until the end of the legislative session at this point. So wouldn't we take action on this in June? Yeah, I would say June is probably your best place to take action. I would say actually to take action on the authorization. We'd want to do it in two steps usually. We'd do it in one but go ahead and go higher and start advertising to hire someone for a different position. We'll talk more after the executive session on that. Well, I can have another board meeting in May. Right, you have a May and a June. June 5th. And you may have others you need to have. So we should put that on your agenda. Anything further on the small schools grade? So 3.4 is Act 46 update? I don't think so. We had the organizational meeting. And then tonight. We had the petitions for the people running for the board. We had a second transition board meeting. And that's where we are in the second transition board. Has found out they have a lot of work to do. Have a lot of hard decisions to make. But we'll be able to do it, I'm sure. They are going to try to pull together a public forum. Oh, that's right. Or to meet the candidates. The League of Women Voters and Susan Clark have suggested it and we agreed with it and so Scott and I have been tasks with coordinated it with the women's League of Voters League of Women Voters. So that and we're hoping that will happen May 9th. We don't know for sure. Okay. You're just doing that at U32 then? We will have it. We don't have time to do everything at each school. U32 is a natural place because for all five towns and our problem now is making sure that Bill can find out if we have a space or what space we'll get to use. That will be important too because we're all voting on all candidates so we probably won't know the people from a lot of the other towns. And there's also a plan to have a little 150 word piece about that candidates send in themselves. I don't know who decided to do but that will be on the Washington Central website. It'll be on the Washington Central website. It'll be on the Washington Central website. It's nice that it was posted someplace else. It's more easy to access. I think we should put it on the town website too. Well we can ask the town clerks to put it on their websites and or at least a link. And then link to Fridge-Warren of course. And yes it's they're going to do Matt will write an announcement of it about it. It will go on all the front page. It's just so hard to find anything on the other website. Well sometimes if you put the specific, give people the specific link it works. Not just go to the website. And that's what I know about Act 46. Thank you. That was a great ending. I think you know more than that much. Yes. It's all in hold right now. Wait and see. Okay. And then Bill sent us the update on where they are with budgeting. Yeah we sent that when we sent to the transition board. We sent to everybody so everyone had that. Yeah. We just finished the meeting of the different pieces. Okay. I think we're ready for 3.5. Discuss a legal advisor. Dorothy contacted a contact of Brian Moynihan. He used to work at the League of Citizens Towns years ago. I knew him when I was his owning administrator. And he has a law firm and I knew other lawyers there. And I talked to him and he said he could help us. I sent him all the information about the fact that we needed to get together with the select board and Jim Barlow to have the wording on these documents accurate and the dates and get together for that meeting. And I sent him a list of meeting times. I'm going to pass. I didn't have time. I got this late so I couldn't send it to everybody. But this is his help. This is his called a representation agreement. The regular stuff that goes let me see if we need another one. I can email that right? The interesting thing is I don't know how much other lawyers have cost but his fee is $165 an hour. That's $135. $135 for the for the associates. You need to get one for you. So I also sent him a list of dates that were not good. Well you might as well ahead of time and we'll just have to get together with the select board and him, I guess, and Jim to pick a date when we can have a warm meeting for both boards. It might have to be a special meeting on both boards parts. I'm assuming it will. One or the other. More likely us than you. Your beads are full. Right. So I guess what we need to do is decide if we want to go with Mr. Moynihan. He is a municipal lawyer. He is well versed and I can email you his website to all the various cases he's had. What he takes care of. And I think this is the agreement. It's very narrow. It will only cover this specific thing. When I emailed him, I also emailed him all the documents. The memo that we had gotten from Scott Cameron was one letter. I guess the calendar was the other thing. I think it was a calendar. So we have to make that decision later on at the action agenda but I can answer any questions. I used him when he was at the League of Cities and Towns. He's a very reasonable, thoughtful person. Fairly easy to talk to. And I think I would be very comfortable making sure this is all straightforward. And if we have to warn another reading to have the warnings different or I was not comfortable with the fact that what we asked people to vote on were actual drafts. Were there any dates in them? So I'm thinking maybe a couple of dates. I didn't know if those needed to have been filled in before we asked them to vote on it. That's where you sign it but yeah, do you sign it before or after? After it's resolved by the voters. Okay. You couldn't sign it before. I just want to make sure. Yeah. Since we labeled as a draft I want to make sure that it's so Dorothy just in any documents we've done we've done a lot of these one, two it's always draft until it's approved by the voters the way Scott's signed it to me. So then you have a piece that comes out after that sign. So I don't think you don't think you need to worry about the draft piece on it. I think the only reason we need to think is if Scott Cameron finds that I'm not going to have Scott do any more. You decide who you want to do this. Or if we find that the way we amended to authorize this board is in fact not proper which it looks like it is by the statute but we just want to double-check to make sure. Can I, Katie, can I just give him the information that I talked to Scott today. He had surgery yesterday. So he was good enough to call me back today and say, Bill what's up? Because he had worked with Jim Barlow on putting together the documents. They had worked together on that. The documents, but I think it's not the warning. That was the problem. Not the wording for the warning. That what ended up to be the problem. But we amended. I understand. And Scott doesn't know. He literally doesn't know. So it could be fine with what's done. You can do any more district meetings. But he doesn't know the answer either way. And if you're going to have another attorney work on this, you should move everything over to that attorney. Or you can keep Scott doing the work who's already got time invested in it. It's totally up to you guys. I don't think it's going to bother Scott. It's not going to bother me. My intent of everything we were doing was to get this thing done. I think you and I talked about that enough. So it's how you want to do it. It's up to you. But I just want to see it solid. And the solid piece when I talked to Scott was we just don't know with that amendment that was done at the meeting if that's going to require another meeting or not. Just don't know the answer. As of today, January 25th. Or April 25th. You're going back a ways. Forward. I don't know which one you're doing. It's not January. I just lost the snow in my yard four days ago. I still have snow. So my question is to my fellow board members is we did in fact send these documents to Scott Cameron. He did in fact give us his legal advice which we did send to Jim Barlow. So I don't understand we have consulted with an attorney who has looked at these documents on our behalf and has given us an opinion. I don't know do we need to go to a second attorney and have a second opinion on these documents? I think the conversation the other night or the other day was about the legality of what we were doing. And there was a question about that. I personally think it's smart to go and get an outside of not somebody that's working for the SU. And I know Scott really well. I trust him a lot. He hasn't gone real far with Leopolder. You know, I don't know their interests here. You know, they're kind of opposing. And so I Leopolder does not touch this at all. I get it. I'm talking about that in the context of the bigger my personal trust isn't always there that the interests of Calis are in mind. So Scott Cameron did not say there was any problem with the legality of the documents. Right. Now but I think because we made the amendments we are in a position where we have to and I think Jim especially would feel comfortable more comfortable having us that's a message I got that he who felt would feel more comfortable if the two boards met it wouldn't be very long if everything is okay. And I personally would like to engage Brian Mornehan we just have another opinion the board represents our board. Because Jim Barlow represents the town and he said no we would not represent the school board. Which I understand he can't represent both sides but we did have a lawyer Scott Cameron look at it. And to have hopefully we don't have to consolidate but to have another lawyer we can call on when we need some advice if we want to for our particular board. It never hurts to have someone you know and have been through an issue with them to kind of know where it is but we are not at the action time now so I think this is the discussion I have two I think the first one is and I really don't know the answer to it which is right I'm asking the question do we or have we do we assume or is there some sort of issue with the document not the document our amendments to the so I just want to be clear so we want to hire private counsel to get us out of a mess that we created by amending by amending the warning I'm just I really don't know I think we're hiring private counsel to review the three documents so that goes back to Chris's first question do we think there's a problem with those three documents like I just don't know this is a surety this is done the advice of the town's lawyer to somebody from the school board our own counsel to have a second opinion on it at the very least it's kind of a credit fall review you don't it's best in that legal review if you've got a couple of opinions on this sure I just didn't know if we had a problem we were looking to research or review we need to make sure we do this correctly so that that doesn't create a legal problem later if we do we have to know okay so we're looking at what we're discussing is hiring Brian Monahan and his firm to review the three legal documents on behalf of the callous board to enter into this agreement with the town of callous as well as as well as the okay language okay I think what this does is we don't want to get to a meeting a joint meeting and the town is represented and we can ask our attorney questions and the new folks have questions and there's nobody there to answer them on your behalf or for you from a legal perspective and we don't want to have this meeting and get it done and not drag it out okay so if we get to a meeting a joint meeting and you don't have legal representation then you're stuck okay so we're talking about having an attorney to represent us during a specific meeting time one before and in advance he's reviewing these just to be clear the town is a separate entity from the town school district right just kind of walk through this if not only for my sake we have hired an attorney we've consulted with an attorney we've done that in an executive session and we've also had conversations with you all we presented the documents our attorney developed them theoretically when if you did a real estate any real estate transaction you're buying a house from someone down the road you always have counsel it could be your aunt Till who you love to death you still always have your own legal representation to advise you as to the pluses and minuses of the proposed transaction and the documents leading toward that so so we got that so you the idea of this district which is not the supervisory union the supervisory union is a separate entity from the cowl school district there will be a merger and there will be one district that's not yet happened and for that reason this needs to happen prior to that merger that supervisory union is made up of a number of towns which each have particular interests and then there are the particular interests of the supervisory union unto itself so for instance Scott Cameron he's the attorney he's beholden to the supervisory union so if the chair the supervisory union says I don't like this what Calis is doing please meet with me in my office at my place of business Mr. Kimball please come along and they could meet in executive session and have discussions about how to not saying this is what would happen about how to rework something that might be more favorable to the other interests represented at that supervisory union there's nothing wrong with that but what's wrong with that is if he's also your counsel in fact it puts Scott Cameron in a very difficult legal position I would be surprised I'm actually surprised he continues to serve wearing these two hats you this town is a separate entity from the supervisory union you are a member of the larger group you are not a representative of the larger group you are a member of that and Scott Cameron represents the larger group an attorney unique to your district for that reason I would strongly encourage you as Jim Barlow was encouraging us to encourage you to hire your own counsel to represent your interests when you go into executive session it's about your interests and your needs we don't have to know we the select board might have an interest I don't think so that might vary from what you think is your interests of this school and the school property and the future of it you need to have that private conversation with your attorney that attorney needs to then have the freedom that your authorization to have a conversation with our attorney and then if we're all together and we have a conversation you might have a question you don't feel comfortable right out there expressing you might want to say we like to have private conversations with our attorney and parts of the interplay that happens there's a problem with Scott Cameron doing I know he provided some level of service I think you really it's not a good idea this is an avoidance plain and clear it's just an avoidance of conflict of interest and that's because it is the town of Callas by getting rid of it so to bring us back to where we are let's finish that I think I heard Scott though so I think where we are is we consulted with Scott Cameron we did get some feedback there was no conflict he did say he was interested in the potential imbalance with the other schools but we also brought these documents to the other schools we said you are welcome to use this model and Jim Barlow was really open about offering that so I don't think that there's any sneaky imbalance happening there it does sound like our board is interested in potentially retaining a second attorney to represent us in a meeting with the select board to finalize the process I think that's where we are right now no question and I don't know Jim I don't know my advice with you whoever it is whoever it is so I'm not disparaging anyone is that they have attorneys on staff that know Title 16 because education law this is where we've seen it and we've talked about this before municipal law and education law sometimes can get in conflict with each other and I get chipped up in that all the time so I just want to say you're going to need somebody that has that experience within their staff because you said he has municipal experience and he may have education so I'm not trying to discourage you I understand there's municipal and there's municipal there's municipal and there's education I got you education the town a school board is a municipality so municipal can cover school and town and I can check that out for sure how would you like I think it's important I think he would have said if he didn't have that type of experience he wouldn't have said I have no experience but I'll try Scott Cameron is not going to do that Scott Cameron's real bailiwick is not education law it's personnel I've worked with Scott for 30 years his major interest is personnel and I know this real estate is a big part of Moynihan's I think that's good advice though we'll just check and make sure nice to have a second opinion there was a second question that I had which I'm not sure it's fine this was exactly what I wanted to talk about that was important for me to wrap my head around the whole process and idea and the why's and all that stuff it was great and I appreciate the explanation second question is and this probably is because I'm new to the board really how do we pay for her own attorney do you have a line in your budget that's for legal for legal services so there's already some set of amount of money there's these different attorneys spending on their special dollars as John was talking about it depends on their area cool I'm glad you brought that up because I was good so this is like oh great we're going to potentially approve to have this attorney we're going to pass the hat we're going to pass the hat okay alright so we'll get back to that on the action agenda okay thanks everyone so we are on to where are we reports yes reports to the board 4.1 administration billion cat why gave you part of her a cat's report about the successful work with she has her report in here as well she's been working a lot on configuration for next year and the other thing that she really wanted me to highlight it's in here under instructional coaching that Ann Carter's been just really helpful to many of the staff here that's what I was thinking of that's gone on really well with the staff and their math instruction I actually saw some of that one day when I was in Ann working with I don't know if this is the place that's passed but last time when Cat was here she was telling us I maybe I need to hold that while I was going to say do a second of session I think you might yes if I was in some late work great so that's that yep this is where I jumped in on buildings okay we in the process of doing the septic system we ended up losing our engineer we required Don to pick up to do our annual inspection from working on getting that done we may not be in compliance with that because of the late when I was informed that we had lost Dufresne and with my conversations with Don there's still I'm trying to start it in the spring there's still a lot of questions on the materials in the sand filter with the state so that is the reason because we started working with Don Marsh the sewer I thought he was being I thought Dufresne and Henry was being included in everything and they weren't and they got mad at us and said we're doing business with you we're going to be fine I'm having to keep on him but I think that's at the moment as far as one with buildings that I wanted you guys to know about thank you and hopefully I can keep Dufresne yeah let's move forward so we're still having to deal with the state over the material that we're replacing yes the state is still trying to make a final decision on because the specs have changed from when this was originally put in to now what their standards are the material that's in there they're not agreeing with that we can put back in but they can't find what they want to put in there that'll work so they're going back and forth so I think in the bottom we're going to end up with what we have in there right now yeah but Don's going to take care of it yeah that's good okay thanks Chris alright finance and finance and finance so your finance right now is we're closing down the books right now Sandy and Kat are closing down the year we always do it right around the foundation we ask people to get there yeah I'm fine I'm sorry to set some probable layer we don't need to joke in on this and so you will see next month in May I'm newly updated I know you're all familiar with it we do a September or January in May unless there's something new that we don't expect it's been pretty normal this year so this sheet hasn't been updated on page 12 since January because we've been just running off the budget there hasn't been anything new that's been anticipated that wasn't in the budget and then we need to come to you for it on page 13 you'll see the capital fund is pretty much where from all the bills we've gone through from this year so we're at 75,500 and you'll see the other three funds there that will suit the food service with the merger I just want to make sure you were all updated we talked about some of this in transition so Dorothy this is twice for you and Rhett because you were there as well but these funds will roll over with their intent right now we're trying to figure out a cash flow issue it doesn't mean so I don't want you to be concerned that the Calis money is going to be taken and go to somewhere else you've heard from me for the past six months the money that's in the Calis capital fund is for the use of Calis it's not for the use of any other building that was the intended fund it says that all funds that are coming in designate they have to stay for their purpose whether it's a capital fund a student an endowment a music endowment that supports students for music lessons or on the streets so those all stay with their purposes the piece that we're running into is if you've read the memo that I sent to the transition board is we're having a cash flow issue because of when the budget is being voted on the 30th day basically yeah so it's we're going to figure that we might have left ourselves our own money to put it back it's kind of a temporary short term one it's like taking out my savings account or my checking account once I put it back in the checking account I get my paycheck I put it back in the savings account maybe that's the best analogy to use but then in the end now the fund balance isn't specified for anything and I've heard used it to say let's keep this on the agenda Dorothy that 108,000 almost 109,000 you're going to have to leave something in there to clear bills because we're not going to have all the bills cleared on June 30 but you can and I think it's going to be a two step it's going to be a motion at one point and then I think we can find a way Gloria and I have been talking about this once you go past June 30th until December 30th we're trying to find a way that you can say whatever's left because all the bills haven't been cleared because it's 90 days to do that the rest of it goes into the Cal's building fund I call it the building fund but the capital fund Dorothy I'd go back to my intent I said earlier thinking of the people that are running for the merge board I think they would all intend for that to happen I mean we can build into that with some action that's what I'm trying to if there's a way to encumber it more or less I don't know if we can encumber it we don't even know the exact amount we do the exact amount yes I know how to do that without knowing the exact amount and so you can't use the word remainder you could ask your attorney that's another topic and we if we sign this to hire him what we're hiring for is that specific thing that's a good question for you so I think the intent is there from all five elementary schools to do that to use and put all that money into the building the capital funds of each building from their general fund the remaining balance this is the same conversation at the other four elementary so it's not like you're going to be fighting with one of them to say you're closing the expenses and then the question is more about how do we do it it's mechanics can it be foreordained for the dissolution of our power that's what I'm trying to say you have authority over the FY19 budget so when does that money come over that's in the article's agreement then it does transfer and how does that work so we need to figure that out I think at any time when I look at what's there we're going to know most of the bills before so there might be a June last week a June maybe we have a June 27th meeting we're going to move this that's what we used to have for retreat so we'll get more on to that I think everyone's intent is to do that do we need do we need to start meeting every two weeks for the next coming for the coming period is there any reason are these monthly meetings frequent enough I mean we're going to have to have a special meeting we're going to have a special meeting yeah right already in that window I don't think there's anything we urgently need to do between now and our May meeting is there something you were thinking of specifically no I'm just these issues keep kind of popping up we don't have a lot of time between now and June I mean the end of June so the question it's more of a what do you mean by these issues well just things like the sale of land if there are other are there going to be other budget issues that we have to kind of address as a board and not cram into a single meeting you know in the end will we get it up to end of June or I'm fine with doing that if we need you've got some idea of decisions that this board will have to make between now and the end of June the fund balance is the biggest one for me so but I don't think us meeting in between is going to help that I'm putting it out there I just want to make sure that we we've got adequate time I wonder though if there's some sort of I don't know the word I'm going to use so I was trying to be all fancy but I don't know that there's anything between now and the next meeting but there likely might be something we might meet every week in June yeah you know no but I'm just saying we will be meeting with the select board we know that already I hope to have that yeah I would agree I don't want that to be last month we need to have that within the next I've made before I actually make a suggestion that you do that as soon as possible because I hope you don't need to know a special district meeting that's what I was thinking so you know maybe we can amongst us before the end and say I hope since I saw the minutes of Tuesday night it was like I just hope we don't need to have another one but I want to make sure for you so it's all set I was thinking the same thing can I make a suggestion that you send Brian the warning and then the minutes of the meeting I send him the warning that's the other thing I couldn't think of but I send him the warning and I told him I think I told him roughly how we amended the warning but I'll get the I can pull those they'll be online right they're not up there yet I'll give you Brian I'll call him tomorrow and tell him we have this time frame what does he have for days in the next week or 10 days and then match it up with what we can do that's right and really define but with those no dates those are dates that are the Select Board's already meeting I got the Select Board was already meeting and I used this thing that Bill sent Bill sent around all of the meeting schedules from April 3rd until June 25th and so I knew for us what I couldn't be there and I saw that list of dates and I thought oh my goodness and I said is that right these are the days we cannot meet well it even gets worse when you start throwing in the other school put me a look at it we can meet times different times that's why there was a transition meeting at 4 o'clock here because they needed to have it and they decided it was easier to go right into the other meeting and we're also doing the same thing on the 2nd we're having an executive board meeting and then a transition board meeting so a lot of us are doubling up right so so now I'm going right in touch with Brian and I tweak Bill to send me the any other questions about finance it's pretty clear so executive committee Dorothy you told us I was just looking at the minutes from it as when we talked a lot about the meeting coming up the organization meeting how that was going to go and also about the hunt for a new superintendent Dave people permission to meet with Mark Andrews and prepare an ad for a new superintendent that's basically what we did temporary one year superintendent and I overheard Matthew tell somebody that we had three or four good applicants that's all I know that's encouraging I was nervous that there wasn't going to be anybody slightly all these people in the world who want to take on a challenge it's a good district it's a good district and a challenge to get through a messy place okay thanks so I think that the next the policy committee and the school quality committee have not met the negotiations negotiations committee I think Bill is going to update us so you have an action agenda item for approval of the ESP contract the negotiations committee of Susanna, Carl Winkie we are Frasier and Steven look because they're representing the ESP Romney and Dodie are not covered by the ESP agreement their personnel never came into the association four schools are represented by those four are presented met with the ESP leadership on April second and one night came to an agreement of a 3.5% salary increase for ESP we've been trying to raise the lower I think people want to know what ESP is education support personnel custodians food service administrators and you said Dodie and Romney are not part of that they have never voted to come in as personnel so they have non bargaining contracts so they're not part of the association they still have custodians it's totally up to the personnel how they want to join the initial formation well before my time they never joined to come in sometimes they've talked about it but they've decided they haven't wanted to come in they must be doing well right so there was a 3.5% salary increase so it was negotiated for one year the healthcare that was negotiated with the teachers was done with the ESP at the same time there were a few working conditions we added a couple classes not a class of employees but some job descriptions of the behavior and interventionist and we're going to call it personal care attendant for students and we added some extra pay for those folks because they have higher qualifications than a care educator needs and we're trying to hire instead of contract out with outside providers on that we can keep them more there's also the other thing I forgot they wanted access to Vermont because they did not have access to it as an association they had access to our 403B plants the municipal so now they have access to our so choose there's an upfront cost for all four schools but there isn't any cost on going for retirement contribution retirement contribution for the employee can do whatever they want in the 403B but we always do 6% so that's the same so I don't have to figure out what the actual increase cost is for CalS but it's well within what we can afford and has been adopted already at East Montevay or next Wednesday we'll go to other questions and some of your agreement just like the teachers because we're required to have start that fun process all over again that's right they're getting so good at it they'll just be able to this is within the cycle thank you okay I think we're ready for the action agenda so 5.1 is to approve the ESP contract that Bill just spoke about so moved any further discussion okay so all in favor of ESP contract for academic year 2019-2020 as negotiated by the negotiations committee please say aye opposed abstentions alright and 5.2 is to approve hiring Brian Monahan to represent us to review the documents and amendments amendments to the warning and to represent us in meeting with the school board yes let's say we are the school board I always do that can I suggest you might just say 3.2 Brian yes that was the word I was looking for for services regarding the easement option use agreement well there's 3 the easement the option use agreement use agreement use agreement option to retain Brian Monahan for services regarding the easement option and use agreement for the Cal School Board for the Cal School Board and other related right to cover the last issue and other issues related to this matter or something just so you have a little bit tie yourself into just a little wiggle room yeah that's the way wiggly wiggly room so we have to also to focus designate an authorization authorized agent to sign it but we need to accept it first I'll so move we've got the motion rick so moved it right to retain so you're going to want a new agreement just because which no you don't well yeah absolutely this is very specific well this is very very specific so we can't we can add something to it you're right and we would have to they don't want to have to have a new letter that's right so I would rather go straight with this and if there's something else that we want to add to it then we ask Brian how we can do that well does not does not I was going to say doesn't this warning you know the warning with the amendments fall under I think that falls under with respect to I think you're fine with all that you start talking about another issue in front of or forget what it is normally I'd be right with Denise and say I am with Denise actually on this if you want more wiggle room if you want more wiggle room we need a different letter but you don't want to have to wait right so I suggest and I think for the moment just add another letter and we we need to get this done yeah let's do it so Rick moved to approve to retain Brian Moynihan for services regarding easement option and use agreement for the call of school board what do you want to say about the warning you don't need to say the warning but if you say that we authorize whomever you want to we're denied to sign it in your motion Rick say who you'd like to authorize to sign it and the board authorizes Dot you're working with I would authorize Dorothy Naylor Naylor to sign it to act as agent on behalf of authorized agents on behalf of call of school district Rita one more time are you good I'm good first one no no no I'm good with I'm good with the wording no yeah I'm good with the wording all in favor of the motion so there's discussion discussion sorry my only I'm for it honest to goodness I'm for it I think it's a great idea to have somebody look at it I think it's important to do that the only hang up that I'm having is going to cost like I'm freaking out because like I don't want to spend a good jillion dollars on something that we may not even have needed to have happened protection you don't know it's insurance policy number one but I can't imagine it's usually more than two hours maybe four hours if you're coming travel right so we're really talking about under a thousand dollars so can we set that cap no I would not I think it's not going to take much time but it would I mean honestly you're talking about insurance policies we're going to be you know we're going to be paying Scott Cameron we're going to be paying somebody to do this so it's a matter of this is just an independent source so I mean I think this is well worth every dollar we put in and it should not be that many hours of work so I mean if we get prepared properly just some meeting alone won't even take an hour I can't imagine then we're going to pay him to I mean we're going to pay him at least two hours there even if the meeting takes 15 minutes because he's going to drive from I get that I should give it every time I get a plumber so that meeting alone is going to cost us $500 this is this is definitely insurance for us either it's either drop kind of drop the idea I mean it's we're going to pay Scott Cameron we're going to pay somebody we already already paid that and it could be I'm just this is just a suggestion it's not necessarily what I want but it could be that we would meet with him over the phone and that would we wouldn't even have travel time and consider having how much everything else cost us we would have to if we do that we would we'd have to call a meet I mean how would we do that we're going to have a meeting anyway well what I mean if you did a phone we'd have one representative we would have a special meeting we would each special meetings with Jim Barlow and Brian would be on the phone I got you you could do a telephone it's never as good as in person I would pay him the two hours to come and be here face to face myself it's it's always better if you can it really is I agree I don't disagree the money just bugs me because it has nothing to do with the kids well it does in the long run because we're talking about it's a big asset there's all this thing in Act 46 people aren't talking about the kids they're talking about this well that's all the kids need the building and they need their teachers and all of that will be all of that as long as the school is being used as an educational place will continue this is solely for not being used as an educational but beyond that Chris we have met as a board and decided that we think these documents are a good idea we've now also met with our town and the voters have said they think it's a good idea so I think we're beyond the question of whether it's a good idea like I said I'm not saying I'm just saying is meeting with another lawyer required I thought we had this discussion it was really about the money it was my question at the beginning too but I feel like I want to call the question it's fine alright then we have a motion on the table all in favor please say aye I don't want to not be it's just the money thing that just bugs me I just want it to be known in any abstentions alright thank you alright as we say goodbye the visitors oh what do we have unless you want to hear us approve our board orders board orders where are they they've been signed so we have board orders in the amount of 19 for like 19,296 in 86 cents and then a second batch 18,080 .97 we have we have people that don't get out of work until 6 okay so I move to approve the board orders all in favor opposed and then future agenda items small schools grant in May or June what else Kev was going to discuss balance also and personnel issue I mean follow up on well we we're going to go into executive session but we'll be doing that in future agenda correct she's talking about future agenda items so we'll still be having possible hiring of personnel yeah let's say possible hiring of personnel personnel we're communication sorry Dorothy our permanent board communicator and you to discuss personnel issues at 716 thank you