 Good afternoon, commissioners. It is now 1 30 and we will go ahead and start the housing authority meeting Good afternoon, everyone. I like to go ahead and call the meeting to order And some housekeeping remind commissioners to keep their audio on mute unless they are speaking commissioners other than chair can mute themselves Staff will remain muted until needing to speak as As members of the public join the meeting you are participating as an attendee Your microphone and camera will be muted only today's panelists will be viewed during the meeting If you're calling in from a telephone and choose to speak during the public comments portion of today's agenda Your privacy concerns the host will be renaming your viewable phone number to resident on the last four digits of your phone number As reminded the city of santa rosa's community creating a safe and inclusive environment free from disruption We will not tolerate any hateful speech or actions or a well staffed to monitor that everyone is participating respectfully Or they will be removed if necessary. Well, we will immediately we will also immediately end the meeting Zoom home. Can you please explain how public comments will be heard at today's meeting? At each agenda item the item is presented The chair will ask for housing authority member comments and then open it up for public comment The host in zoom will be lowering all hands until public comment is open for the agenda item Once the chair has called for public comment The chair will announce for the public to raise their hand if they wish to speak On the specific agenda item if you are calling in to listen to the meeting audibly You can dial star nine to raise your hand. The host will then call on the public who have raised their hand Public comment will be limited to three minutes and a timer will appear on the screen for the commission and public to see Once all live public comments have been heard the meeting host will read email public comments If you provide a live public comment on an agenda item, but also submitted an email your email public comment will not be read during the meeting Additionally, there is one public comment period on today's agenda item to speak on non agenda matters item five This is the time when any person may address the housing authority on matters not listed on this agenda But which are within the subject matter jurisdiction of the housing authority Thank you. I asked the clerk for a roll call, please Okay, let's go ahead and do a roll call. I'll start with commissioner Burke Yeah commissioner downey here commissioner mcborder here commissioner ralhouser here commissioner lapenna commissioner lapenna here vice chair test vice chair test sorry here and chair oan here And let the record reflect that all commissioners are present Thank you, uh, we'll move on to item number three, which is statement of abstention Uh, there are any commissioners that need to abstain on any items today Hearing none, uh, we'll move on to item four, which is a study session And note that there are no study session agenda items on today's agenda Um, moving on to item five, which is public comments on non agenda items Um, we are now taking public comments on item five, non agenda matters This is the time when any person may address the housing authority on matters not listed on this agenda But which are within the subject matter jurisdiction of the housing authority If you wish to make a comment via zoom, please raise your hand If you're dialing in via telephone, please dial star nine to raise your hand Um, you please uh, host, please proceed with the outline public comment procedures The countdown timer will appear for the convenience of the speaker and viewers The first speaker will be acknowledged and invited to speak Please make sure to unmute yourself when you are invited to do so I'm sorry, there is a live microphone There's a lot of feedback Please make sure to unmute yourself when you are invited to do so Your microphone will be muted at the end of that countdown or at the conclusion of your comment Chair oh and at this time I do not see any hands raised and we have not received any email public comment Thank you. Moving on to item six was the approval for minutes Do any commissioners have comments on the minutes hearing none? This is an item that does not require a vote So we like to report out that the minutes have been approved by the housing authority Item eight, which is committee reports And we'll note that there are no committee reports on today's agenda So moving right along to election of officers And uh, I'll ask Megan as director to introduce item 9.1 Good afternoon commissioners item 9.1 is a report of the nominating committee and election of officers So as you may recall on july 19th, we conducted a special meeting and convened a nominating committee to identify potential Chair and vice chair for the housing authority Those commissioners who served on that committee were commissioner Burke and chair owen So I'd like to ask them to provide their nominations for the new chair of the housing authority and a new vice chair or a continuance of service and We can have a discussion on that and then we will vote on The upcoming chair and vice chair Thank you Commissioner Burke on it. I'll put you on the on the hot seat to to report out if you wouldn't mind, please I'd be happy to do that Had an opportunity to speak with you and To reach out to vice chair test and based upon those discussions I'd like to make a nomination that uh vice chair chair test Be nominated to fill the role of chair for the upcoming term and for vice chair Would like to ask that Jeff owen Take that responsibility for the next term And that would be and that would be a motion That'd be a motion that I would propose Any comments from commissioners on the motion? Hearing none, we'll go ahead and move it to a public comment on the motion Is there a second on the motion? I think you might need to have that step take place I'll second the motion Rowan, would you like me to continue with the public comment? Yes, please. Thank you We are now taking public comment on item number 9.1 report of nominating committee and election of officers If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star 9 to raise your hand. You will have three minutes to make your comment A countdown timer will appear for the convenience of the speaker and viewers The first speaker will be acknowledged and invited to speak Please make sure to unmute yourself when you are invited to do so Your microphone will be muted at the at the end of that countdown or at the conclusion of your comment To our own at this time. I see no hands raised and we have not received any email public comment Thank you very much. I'd like to go ahead and call for a vote for the For the resolution Okay, we'll do so this vote is for Chair Owen to continue as chair of the housing authority and provides a chair test to continue as Vice chair of the housing authority So that's incorrect Oh, you are Which is the name of the offices My my my motion would be to have a Diane test service chair And as vice chair commissioner oan I apologize. Let me reverse that So this but This vote will be for vice chair tests to serve as chair of the housing authority And for chair oan to now become vice chair of the housing authority So we'll go ahead and go go through the roll call We'll start with uh, commissioner rawhouser Commissioner rawhouser your vote Yes Commissioner mcborder your vote All right. Yes Commissioner lepana Aye Commissioner downy All right Commissioner burke Hi Commissioner burke I'm sorry. I thought I thought I had my Mike I made an eye Okay Vice chair test And chair oan Aye Okay, let the uh, let the record show that the motion passed With uh, all commissioners voting. Yes Thank you very much and with that I will hand over the meeting to uh Chairman test Thank you The next item on our meeting is item number 10 executive director reports communication items Item 10.1 Is memorandum appointing an ad hoc committee to review project based voucher proposals Thank you So this is a request from our housing choice voucher staff to have at least two housing authority commissioners identified to review the Smittles we received in response to a request for proposals for project based vouchers So I'd be happy to receive any volunteers or nominations I'd be interested Excellent Is there another commissioner interested? I'm available to serve if needed Megan could there be three on this committee rather than two if that's something that You know, there's three people that are interested. Yeah, so that's why I can because we have we now have a quorum or seven seven members Great. Thank you Other commissioners who might be interested on serving on this committee It's good experience I'll do it Thank you very much Did you get me? Okay, thank you All right, and then to continue on the executive directors report. I have several items I would like to just bring to the housing authority's attention today First while we're on the topic of housing choice vouchers Um We are excited to be opening up the housing choice voucher waiting list It will be opening on september 1st and will be open for two months We will be facilitating this primarily electronically Although if there are individuals in the community who are not able to access an electronic waiting list We do have options on how it can be done via phone And our section 8 staff will be working with them directly. So again, this is opening on september 1st and there is A robust public outreach. You may have heard commercials. I've seen facebook ads. There's notifications in newspapers So we're making sure that we get the word out As best we can And that again will be open for two months um Secondly the emergency housing vouchers which you have heard at the last several meetings at the end of july We weaving the housing authority of santa rosa executed the memorandum of understanding with the continuum of care The continuum of care is currently in the process of finalizing the referral process And that would be to conduct referrals for our homeless individuals or families to the housing authority for the 131 emergency housing vouchers that have been awarded to us. So that process is ongoing And we'll be providing you with regular updates. Um as we reach milestones in the program On the community development block grant disaster recovery funding This is the 38 million dollars that the housing authority awarded in january of 2021 Three projects are advancing rather quickly the linda tunis project, which is the um 26 units in rincon valley for seniors has been given the notice to proceed and staff is working on the loan documents 35 75 mendicino avenue is in the process of completing the environmental review and will be starting construction in october And then caritas homes phase one Which is part of the old general hospital site In downtown santa rosa is working on their environmental and also expected to begin construction in october of 2021 And then finally This coming week the lantana homes, which is the 48 homeownership units in south by santa rosa That we have been working on since 2007 will be closing. So we have 48 new low and moderate income homeowners in santa rosa More than excited to have this project come to fruition and to Allow these individuals to become homeowners. So that concludes my update. I'd be happy to answer any questions Does anyone have any questions? My name question is how can I access? The information so I can be better prepared for these meetings because I I don't know how to access information at this point But commissioner rahas or we can reach out to you separately all the information I just ran through is just Verbal remarks. So it was not in your outlook in your meeting materials But we certainly will reach out to you and Give you an overview of of the meeting materials and how to best use them. Thank you very much. You're welcome Thank you. Megan anyone else have any comments Chair test commissioner downy does have to stand raised Mr. Downey May I assume that these new homeowners will be vacating? Section eight vouchers or price or project based house Project based vouchers as a consequence of becoming new homeowners No, um, so bourbon housing conducted a lottery for interested homeowners over the course of the past couple years I believe there are a few and we can certainly Provide the information once we finish closing the transaction There are a few that have come from some of their rental projects But this was a community wide solicitation. So they've come from all Different aspects of housing that we have in snowy county. Do you have any other comments? If not, we'll move to open public comment We are now taking public comments on items 10.1 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone Please dial star nine to raise your hand. You will have three minutes A countdown timer will appear for the convenience of the speaker and viewers The first speaker will be acknowledged and invited to speak Please make sure to unmute yourself when you are invited to do so Your microphone will be muted at the end of that countdown or at the conclusion of your comment Chair test at this time. I see no hand raised and we have not received any email public comment Thank you We'll move forward then with item number 11 consent items There are two items on today's consent calendar. The first is a resolution amendment to the housing authority bylaws to reflect city council's updated practice for appointment of commissioners and the second Is a resolution acceptance of the permanent local housing allocation program grant award and five-year budget appropriation Commissioner Burke did reach out with a comment on 11.1 And so if it is agreeable to the chair I'd like to have nicole rathbun our program specialist to work on 11.1 Provide some quick input on that item before The commission proceeds Yes, go ahead please. Thank you Hi, good afternoon commissioners and chair test On item 11.1 the amendment to the housing authority bylaws after this this item was published It was brought to our attention that there is one additional update that we should take care of at today's meeting with this update item or section 2.07 in the current housing authority bylaws List the executive director of the housing authority as the director of economic development and housing Which is the old name for our department and that should be updated to reflect The executive director as the director of housing and community services, which is the current name for our department So that's more of a cleanup item And if the if the housing authority is agreeable, we would like to have That recommendation be amended to include the update to section 2.07 as well Based upon that. Does that need to be acted upon separately? I know they're consent or How do we go about that? I think because there's only two consent items we could take the motions separately so we could have Someone move the resolution with that Recommended change and we can vote on it and then we can move the second resolution Learning that any other questions? by commissioners If not, we'll move on to public comments. I think we need to have a Jeff Burke do we need to move the resolutions before we open it up for public comments? You you can have public comment now Okay Chair test commissioner weapon that did have his hand raised Well, I was just going to move the resolution Okay, um We can do it either way. I care according to Mr. Burke um Go ahead and make your motion and we'll see if we have a second I think I heard uh commissioner lapena suggest that he would like to make a motion and I would certainly second that if that's his desire Sure, I'd like to make a motion that we accept the resolution as read I'll second that motion. Let me ask you a question. Does the clarification question at this point in time to your test? Yes So it's been a little confusing to me because I think our past practice is a really kind of a nuance, but our past practice uh has been to have the chair have the Have the flexibility to make appointments to uh committees Either at the meetings or in between the meetings I could that that's just has come in the past with Got one of the responsibilities and duties of the chair Um, I don't I think the bylaws are are silent on that Is there any reason that that practice cannot be continued and and maybe I'm throwing you a curve right now if you need more time, but Anyway, that's why my question I think both Jeff Burke and I are quickly consulting the bylaws It talks about a variety of duties. I don't think it specifically refers to that one and I think there's some latitude, but I I obviously do refer to a city attorney Commissioner Burke, can you repeat your question, please? Yeah, my question has to do with does the chair have the authority to make appointments to committees Either at meetings or in between meetings pretty much any time So it's not specifically spelled out in the bylaws So if you you know the better practice if that's what you If if that's what the desire is Of the housing authority board to to do that then I would recommend it be spelled out in there The fact that it hasn't been agendized that way I mean we were able to uh, I think you're able to vote on the amendment, which is just uh Almost a typo or cleanup of some older language But this would be perhaps a more substantive Change and I would think that uh to be consistent with the brown act that you'd need to bring that back Um, unfortunately at another meeting if you wanted to make that kind of a more substantive change Well, you know, thank you for that. I appreciate that. Um, I was uncertain about it and it seems like our bylaws are kind of Uncertain about that as well. I I would I would suggest that we proceed with the motion adopt these as modified with the two modifications the City council's ability to make a motion rather than a resolution and then having the proper title for The executive director of those two things and then we can return to the other one If that's something that the housing authority would like to do at a later date That's my so I'm suggesting we just proceed with adopting the motion as presented So this would be the time then to move to public comments until you have a motion and a second on 11.1 And thank you We're now taking public comments on item 11 If you wish to make a comment via zoom, please raise your hand if you're dialing in via telephone, please dial star nine to raise your hand Countdown timer will appear for the convenience of speaker and viewers The first speaker will be acknowledged and invited to speak Please make sure to unmute yourself when you are invited to do so Your microphone will be muted at the end of that countdown or at the conclusion of your comment Chair test at this time. I see no hands raised and we have not received any email public comments Thank you We will now close public public comment and um move to a vote Okay, at this point, we'll go ahead and do a uh I need a little clarification. Are we voting separately on 11.1 first and then 11.2? Is that correct? Yes, okay Let me record We record the motion first one second. All right, we'll go ahead and take uh roll call on uh item 11.1 And I will start with uh, commissioner rawhouser Yes Uh, commissioner mcwarder commissioner lapenna all right commissioner gowney all right commissioner berk all right Vice chair owen and chair test all right Okay, let the record show that the uh The um the item passed with uh all commissioners voting yes, and then we will Move on to item 11.2 We'll need a motion in a second again. This is a resolution accepting The permanent local housing allocation program grant award and the five-year budget appropriation Do we have a motion and a second or item 11.2? I'll move for item 11.2 I'll second Yeah, one moment Okay, let's go ahead and do a roll call vote on item 11.2 We'll start with commissioner rawhouser Commissioner rawhouser your vote. Hi Commissioner mcwarder All right Commissioner lapenna All right Commissioner downey Commissioner berk All right Vice chair owen All right And chair test Hi Let the record show that item 11.2 Passed with all commissioners uh recording yes or voting yes We now move to item number 12 report items Um, there are no report items on the agenda today The next item is item 13 and adjourn Thank you Thank you Thank you Thank you. Bye. Bye