 20 we have translation in Spanish if you need that support please see your honor Lopez the name of tradition in Espanyol si necesita de este ser eso por favor base con your ania Lopez um So if someone would like to speak to an item on the agenda you must complete a speaker card and hand it to ever Renteria prior to the agenda item each speaker will have two minutes for that agenda item and trustee Flores will be reading out those cards this evening Wow, so this is a big meeting for the 1st of June I see a lot of new faces here tonight, so I want to take a moment to establish some sort of ground rules for the board And these meetings There may be differences of opinions some strong sometimes there are strong differences Please give those Speaking the same respect that you would like to receive when you are speaking This will allow everyone to be heard and the board who conduct its necessary business so next we're going to move to item 3.2 and In honor of flag day, and I think it's the 248th anniversary of the army I am going to actually ask trustee soto one of our very own veterans to lead us in the pledge of allegiance this evening Perfect Okay, and then now we will move to item 3.3 our superintendent Comments, so dr. Rodriguez our superintendent will make a few comments. Yeah, thank you So this week we started our biggest ever Summer school program, so thank you to Jim Bruno to Nancy Zuniga and their work So we have over 6,000 students that are participating in Up to a nine-hour program, so I really appreciate their work and The all the good things that are happening also today I was able to meet with our summer in the city so as you had heard We doubled the number of students who are in an intern with the city and with the school district And so they were a really great group. They were looking towards Doing the strengths finder to really figure out what their skills were what their assets are and how they can work with others so if you do if you still have a child that needs those services, especially the summer school Please reach out to us and we will try to accommodate you And I'll have further comments on 6.1. Thank you Thank you, dr. Rodriguez Now we will be moving to item 3.4 governing board comments reports on standing committee meetings This is the opportunity for each member to make a few comments and we will start with our very own trustee to serve Hi everybody, thanks for being here tonight This was the graduation season and we had a wonderful wonderful graduation I attended all three comprehensive high schools new school adult school graduations It was just very very special and it's makes us feel Very connected to our student community when we get to see all the happy faces of the students and the families I'm going to congratulate more L. Momarill who was our student trustee She is off as of today to Cornell University Where she'll be going to school and doing a summer prep there. So we're super super proud of her in the last I didn't say this last time, but I also attended a D-lock meeting as well as the down-to-earth women's luncheon To support agriculture and that was really special. So anyway, thanks for everybody for being here tonight Sorry, trustee sir there I can even everybody and thank you for attending tonight's meeting and those of you viewing as well I'll yield my comments for this evening and just want to once again congratulate all the graduates out there. Thank you Sorry trustee Villano-Scow Thank you. Thank you everybody for coming out tonight. We have a very exciting Action-packed agenda as always. I also want to reiterate trustee to serve But we had some amazing graduations. Thank you to all the staff all the teachers all the classified workers Who made those so successful and safe? It's a lot of work that goes into those. So thank you to all of our staff Who made those happen a beautiful beautiful days? I'll keep it moving. Thank you Thank you trustee George jr. I just want to say good evening everybody Just to keep it brief. I was able to attend Watsonville High School PV and e-halls graduation and I just like to say thank you to people Who I represent and I continue to look forward to serving you. Thank you Trustee floors Good evening everyone. Thank you for spending your night with us tonight I was able to attend Watsonville High School's Renaissance and PV highs graduations and they were great first time Being able to tend in this role. It was really nice to be able to shake my niece's hand as she crossed the stage And I want to say thank you to all everyone who took part in making those graduations so wonderful for our students. Thank you President trustee dr. Holm from adult education to our three comprehensive high schools and Renaissance high and it was I wish I could clone myself because it's it's one of the most special moments, you know of our year but I was ecstatic to be able to congratulate so many students directly and I'll wait for the comments for now Um, I am gonna waive my comments considering Sorry for the delayed start to this evening's meeting. We have a lot of items going on This evening in closed session and the board will actually have to reconvene to closed session this evening So I'm gonna waive my comments, but I cannot let to My opportunity to comment tonight to say a very happy father's day To all of the fathers in our community from our employees to the fathers of our students We have fathers who are school board trustees as well. We have Women on the board who are married to men who are also fathers So I just want to extend a very very happy father's day to everyone and I hope everybody has a wonderful Happy father's day and with that we will move to Approve the agenda so I am going to make a motion to approve the agenda with removing item 10.8 May I have a second second? All those in favor Perfect, and that carries 7-0. Thank you I am also going to now move to item 5.1. Can I have a motion to approve? The board meeting minutes from our May 24th 2023 board meeting. I make a motion to approve. I'll second All those in favor Perfect, thank you, and now we will move to Action item 6.1 to accept the Resignation of our superintendent, Dr. Michelle Rodriguez, and this item will be presented by President Trustee Dr. Holm In that time our district was inducted into the League of Innovative Schools given accolades for the quick response to the COVID-19 Pandemic has increased the growth of our students on map indicators Make great strides in her literacy and vastly expanded arts and gardening programs This is just a small sample of the gains our district has made under her leadership As most people already know our superintendent submitted her letter of resignation dated June 7, 2023. Her last day of service to Pew USA will be June 30th of this year as she transitioned to her superintendency at Stockton Unified School District as of July 1st I look forward to hearing of further successes from her new district I want to know that later in this meeting we will vote on adding an investigation item to the June 17th Special Board study session regarding the internment permanent superintendent process to ensure transparency of that process But for now this action item is to give the board an opportunity to formally accept Dr. Rodriguez's resignation So if there's any questions or comments Thank you president trustee Dr. Holm and so reiterating her end comment there Do we have any public speakers to this item? This would it be action item 6.1. We do not. Okay. Seeing none Do we have any discussion from the board? I was going to say I think trustee to Serpa should since she is the one Sitting up here who is the only one that's on the board still that hired the superintendent I had the pleasure of Writing a letter to the board members in Stockton Recently when I Heard the news about Michelle Dr. Rodriguez leaving our district. I was all at once overcome with a great deal of sadness But also very very happy for her personally She's done an amazing job here and I will miss her greatly And so thank you dr. Rodriguez for everything that you've done on behalf of the children in this district and our staff and teachers I'm just going to read a little excerpt of the letter that I sent I said here at Pajaro Valley Unified School District in Santa Cruz County. We hired dr. Rodriguez seven years ago She impressed me greatly by being the only candidate and this was vetted by a prestigious law firm search firm I'm sorry a prestigious search firm who had prepared for our interview by deeply examining and being able to speak to our data She had done an analysis and brought ideas and plans for how to move our district's achievement forward So that our students were better prepared for college and career at the time And I'm this is just a sidebar at the time our district was at the very bottom of the rankings in the state of California for achievement and So she had done an analysis brought ideas and plans for how to move our district's achievement forward So that our students were better prepared for college and career at that time Dr. Rodriguez was an assistant superintendent in Santa Ana and I wondered if she would be able to make the transition to handle a Superintendent role she not only met my expectations. She far exceeded them I'm so proud of the work that she produced while during her tenure here She has an excellent understanding of curriculum and education She makes it a point to visit two or more campuses daily In this way she speaks to staff teachers and administrators alike listening to their perspective and making adjustments as needed We are really going to miss you here. We thank you for your service I know at times it wasn't easy and we're just so grateful that we had you for the time that we did and we wish you Or I wish you personally all the best in your new position Like you're gonna do great things there. They're very very fortunate to have you Michelle trusty Dodge Jr. I Just like to say thank you dr. Michelle Rodriguez for giving the seven years that you gave to our district and It's talking unified. You have a fighter as you're superintendent. And so good luck dr. Michelle Rodriguez. Thank you trusty Bellano scab Also want to thank dr. Rodriguez for all of her work here in seven years in particular as an artist I'm very Grateful to your work championing the arts here Something I want to continue to build on here in this district. So thank you for doing that I know that was really you spearheaded that and it's really done great things for our kids So I just want to thank you and and great luck and stop them trusty Soto Yeah, I too want to extend the best of luck to dr. Rodriguez and her endeavors in the future when I started in this district, I was under a different superintendent and dr. Rodriguez came in and You could see the wave of change Happen, you know, as soon as she stepped in the into that position here at the district It's been a pleasure to work with you to get to know you and on two different levels, you know as a subordinate and then also as a colleague and Yeah, so good luck and give them hell out there and and I Know that it's gonna be a significantly larger district, but I think with what you've learned here You're gonna take that with you and apply it over there. So good luck Trusty floor. I also just want to say congratulations on your new position And I look forward to seeing you know what you can do over there and wish you the best of luck President trusty. Dr. Holm. Did you have any additional comments? You wanted to make? Purple and strong leader is that they That the we talk about you know somebody captaining the ship, but Dr. Rodriguez one of the things that you have done is you know set things up so that you will be missed Yes, but our district is strong and you leave it in a good place and that to me is One of the highest marks of a leader that the leader that the ship is dependent on one particular individual so I like trusty to surface that it's like I have this mixed emotion where I really enjoyed working with you and You know, I will happily accept the resignation because it's an amazing opportunity and it's an opportunity for us and What you've done is remarkable, and I don't want that glossed over in That And So I'm going to kind of just echo a few comments. I both with what President trusty. Dr. Holm said and with what trusty. Soto said This is a wonderful opportunity for you, and I know you're very excited about it in your beaming It's pretty much a little bit over actually twice the size of our district So it's a wonderful career opportunity and very good lateral movement for you, and I'm I'm happy for you in your career for that I wish you all the best in that similar to trusty Soto having been a former employee of this district Not under you as my administrator head administrator, but I've seen a lot of turnover with administrators within this district So I you know I'm looking forward to what's next as well for our district in our community And I wish you again all the best in your career and With that I have to ask for a motion to approve the Action item 6.1 the acceptance of the resignation of the superintendent dr. Michelle Rodriguez. I'll make a motion to approve all second I Have a First in a second all those in favor I I Perfect and There we go best of luck to you Yeah, okay, I'm sorry That yeah, so so I just want to say to the community How much Pajaro Valley means to me and will continue to mean to me I think when I think of all the emails that I received the one that means the most the ones that mean the most are from our parents and So I just want to say thank you so much for everything So De todos los correos electrónicos que Recibi el más importante para mí en el de los padres porque yo sé que Cambié las vidas de sus hijos So thank you. Okay. Now we are moving on to Item 7.1 We have a public hearing on draft 2023 2024 local control Accountability plan this report will be presented by Lisa Aguirre assistant superintendent of secondary education And with that I will open the public hearing for this item Thank you. Good evening president home board of trustees and dr. Rodriguez This is the public hearing for the local control accountability plan The local control accountability plan also known as the LCAP is a three-year plan that is updated annually We are in year three of the three years for this plan Okay, so the plan encapsulates the eight state priorities Which are the areas that are used to determine whether a quality educational program is being met at LEAs these are the eight state priorities that the LCAP must make sure that it does address and how it works is that the Local control Formula funding the funding for the formula is that we receive funding from the state and This money that we receive the LCAP is the plan on how we spend the funding source So the first Funding that we receive is called a base grant This is the monies that we receive for the basic Necessities to run a school district which would be teacher salaries would be Facilities and instructional materials on top of that we receive supplemental grants. So we receive funding Based on our unduplicated Person pupil count which these are students of English learners foster youth and economically disadvantage for LEAs that have unduplicated percentage over The 55% we receive additional funds so that we can improve or increase services for our Unduplicated students so then the monies that we receive we the LCAP plan is a plan on how we spend the funding The monies so it is a tool for the LCAP is a tool for local educational agencies To set goals have action plans and leverage resources to meet those goals to improve student outcomes We currently have for this past year eight goals. So last year we added the eighth goal On this slide what you'll see is our eight goals and on the right-hand side are the the state priorities And so the first LCAP goal is Making sure that ensuring that all students are college career and life ready upon graduation from our district And then on the right-hand side it has number one which those are the the State priority that it matches with our second goal is ensuring that CTE classes a lot are aligned to high-skill high-demand and high-wage Industry the third goal is to increase visual and performing arts in our schools our fourth goal is the basic educational needs which encapsulates the facilities teachers and instructional materials Fifth goal is support for our English learners our sixth goal is safe supportive positive school environment Our seventh goal is around family engagement and then the eighth goal supports for students with disability Each year it is required that the local education agencies Engage with community stakeholders to get received feedback on the goals and the actions that are set in place And to see if we need to alter make any little changes for the upcoming year This year we did feedback through a Google form as well as have in-person and online meetings We receive feedback from over 1,300 staff students and Family and community members. This is an increase of over 400 from last year. We roughly had about 500 parent or guardian 400 staff 366 students I wanted to calculate that one exactly and then roughly 50 community members over the course of the time that we Receive feedback So within the Google form we wanted to look at each goal and get feedback as to whether that it was Believed that the goal and the actions that were set within the goal is really Aligning our resources to meet the needs of our most vulnerable students and our unduplicated students So question was asked and is I see equity commitment in LCAP goal number one And so with this goal and we had an English Survey and then we had also a survey for our Spanish-speaking community The numbers that I'm going to give you is the the combination of the both surveys put together So 63% of the respondents agreed or strongly agreed that this was the case This was the highest amount and then 15% Disagreed or strongly disagreed so there was a portion that also was neutral For goal number two, which is the CTE 54% of our respondents agreed or strongly agreed While 12% disagreed or strongly disagreed This one had the largest amount of neutral, which means it could have been a lot of elementary parents who didn't have Experiences with career technical education For goal three, which is our visual and performing arts 60% of the respondents agreed or strongly agreed and 17% Disagreed or strongly disagreed in goal four. This is our basic Necessities, which is facilities teacher salaries and instructional materials and staff salaries as well 49% agreed or strongly agreed and 23% disagreed or strongly disagreed Goal five This is our supports for our English learners 58% agreed or strongly agreed while 10% Disagreed or strongly disagreed this goal had our lowest number of respondents that disagreed or strongly disagree My fingers are not working with my mind And so this was one that we had the least amount of disagreed strongly disagreed For goal six 60% of respondents agreed or strongly agreed Goal six is our safe climate on our school sites. Goal seven is parent engagement 61% agreed or strongly agreed with a 12% Disagreed or strongly disagreed and goal eight is supports for our students with disabilities 59% of the respondents agreed strongly agreed with 11% disagreed or strongly disagreed We're going to look now more closely at exactly what people had said in the surveys So when we I broke it down with the different Students based on their level and for elementary We had a lot of we had open-ended responses that students could respond to and it was written in a way that students could understand There was a we got received a lot of feedback Elementary would like to be more challenged in class and they a few of them mentioned especially in math and they appreciate their teachers Secondary students They like classrooms that are focused and free from distraction And they also talked about that how they learn best which is through I'm seeing the student the teachers do examples and hands-on Middle school students. We saw a lot of responses to respondents talk about How they enjoy being social with their friends and there was a huge social aspect of Having more time to connect with their peers inside the classroom And this graph asked students It says I would so students had to respond with I Need more opportunities to connect with my teachers And so the students had the opportunity to agree strongly agree neutral disagree strongly disagree Of the students only 11% of students disagreed with the statement Right, which means even though you see a lot of strongly agree or agree that a lot There was a lot of neutral where they weren't saying it then we asked how would you like to see it and the number one way was during class So students during class time want more opportunities to connect with their teachers. They're saying and Moving on with engaging educational partners staff Staff would like Adequate staffing so that all classrooms have a teacher focus on campus safety increased student engagement staff development More structured ELD supports a balanced approach to PBIS And then addressing staff social emotional needs Families the key messages that came out of the families opened in responses more class offerings Safety in school teachers commitment to student success with a need for higher academic standards effective communication from school sites Scaffolded lessons for English learners and increased intention from school staff to help students perform well And then community members we had to keep visual arts and gardening in school Expand capacity of students to earn scholarships and increase class offerings for all students And so we spent time looking over all of the feedback that we received and then we went through all of the The LCAP actions items we looked at what was budgeted what was spent and then through the process We looked at what proposed changes that we would make for next year in the LCAP for year three This is the final year after next year the local control accountability plan is completely rewritten To look at having a committee together to figure out what goals if we want to keep the goals How we want to change them and what action items would go with that based on the funding that we receive from the state So I'm looking at the proposed changes based off of the feedback A new goal number one. We have to we're adding a new goal number nine that focuses on Foster youth. This is something that we need to do based on the performance of foster youth from last year So as we had to add students with disability. We're also adding the foster youth goal Professional development. So we're looking at based on the feedback that we received from staff Staff will have opportunities to focus on their social emotional health at the beginning of the year Professional development will be more aligned where staff is in one strand of professional development for the entire year This is also based off of research on effective professional development and how it works Build out of entrepreneurship music at new school Through CTE also in CTE build out of engineering technology pathway at Aptos High School Increase budget to the elementary visual and performing arts or the visual supplies In addition so adding an administrator Academy so that we have the opportunity for administrators to really focus on the school Climates to address the the school climate with the positive Support and then focus on a tier two and tier three strategies for supporting students But over the last two years We've really done a focus on tier one strategies with the PBIS and so now with some of the behaviors that we're seeing we're addressing it We're increasing for tier two and tier three and then adding a mental health clinicians to oversee the The students that are referred to the district office for tier three so that they have a caseload So it's not so much falls on the school sites And then increasing middle and high school sports budget There has been an increase in the cost for referees also for to be part of the league Etc. So and so that that the cost does not fall on the school where then they are taking moneys from elsewhere We're increasing the middle school and high school budget and then students with disability and middle To focus on middle school literacy and Elementary inclusion making sure how do we get more of our students with disabilities into mainstream? So they have more opportunities the last item is the family engagement plan This is something that had been previously on Within the LCAP, but we didn't see much movement this year So we're bringing it back to the forefront to ensure that a hundred percent of our schools have a family engagement plan And how schools are really partners with our families So these are our proposed changes that would be and that will be brought forward for approval on the June 28th meeting The process is this evening is a public hearing to listen to the proposed changes the feedback that we received currently the English LCAP proposed draft is online with a Survey that people can give feedback Spanish is currently being translated. It should be done by early next week that we placed also up there side-by-side with the English LCAP So in the survey is already in English and Spanish so that we can receive feedback So based on that feedback that we receive we will look at if we need to make bring anything else forward on And then the final draft for the final draft the board approval on June 28th. Thank you Thank you Do we have any public speakers? We do not See none any discussion from the board Hi, so I noticed that there's a new goal around foster kids And since the very beginning of the LCAP because I was in my seat before there was an LCAP mandate That we there was always a mandate to serve foster kids. So Can you explain what's changed or yes, so in our? It was in goal one and also in goal six We had action items that specifically address foster youth when Over the course of the year when you have certain subgroups that do not perform well and then you Specifically have to add a goal highlighting and addressing that subgroup. So this past year In twenty one twenty two they're looking at that too for us to then add it for next year our foster youth it was attendance and it was graduation rate which then led us to have to add the specific the additional goal for foster youth to specifically highlight that instead of having embedded in other goals So what exactly how exactly will we operationalize those supports for that particular subgroup? So it's calling out more specifically that we that the highlighting the case management of our foster youth In addition is highlighting The data specifically for foster youth So is having the opportunity for us to look specifically instead of it kind of being embedded in it and not necessarily highlighting it Additionally, we are adding Funds for the foster youth to make sure that the services that they receive on the school site our supports where they can Support them so specifically for attendance there will be somebody that we looking at the attendance reaching out and Connecting with the foster youth to find out why if they're not coming to school why they're not coming to school then having case management to follow up with them Any other comments or questions from the board? Do we still have a president trustee dr. Holm with us? I have one on the site you had about the administrator Academy. Yes about some of the Right the proposed changes what what exactly does that look like? I mean are we talking about having to hire a new administrator to have oversight? Are we talking about this being something put additional on our current administrators? What it's something like thank you. It's something additional for our current administrators So we just finished two days of intense looking at their school data of looking at ways of building a culture and then before school starts. We're going to have a new administrator Academy Yeah, it's professional development for we're going to have a new administrator Academy So new administrators year one and two have to attend for four days And then we're having two more days of our current administration to get the plan to have set and plan In place the plans to ensure that we're looking at the climate based on the data to look at where supports are needed And where opportunities were missed last year So would that be just principles and ACs? Yes, and AP is yeah principles APs and ACs. Okay. All right Thank you for that clarification. Can I just make a quick comment about that? This is something that We had wanted for many years because we would have new administrators coming into the district who would have all different ideas about like for example suspensions and People some administrators would suspend a lot some not very much and so by having sort of this professional development It helps. I think everybody learn Culture of our district and give them some guide like guardrails for how to perform their job because I think it's hard when People are elevated into that position and haven't really had training to do that job. So And it makes really important practices best practices across the district so It would sound like the assistant superintendents would be involved with assistant and Would also be dr. Alcantara's office as well. Would he be involved with that? Yeah, so I mean Lisa and Casey can speak to it, but they had almost every director involved in some way within those days span, okay, but definitely with school climate it would be a combination of of all three so that correct of us and then also Casey McClain, I'm sure would be involved in Ben Slider would be involved as well all three of them. Okay. Thank you for the clarification Last call for any other comments Questions See none. Thank you. Thank you for Gary and I will close that public hearing and We'll now open Public hearing seven point two the twenty twenty three twenty twenty four Proposed budget and the twenty twenty two twenty twenty three estimated actuals this report will be presented by Clint Rucker our CBO and with that I will open this hearing Thank you President Holm as she's still here board of trustees and dr. Rodriguez So yes, thank you. I have the pleasure of presenting our twenty twenty three twenty twenty four proposed budget Thank you to Lisa for starting us off with the LCAP because the LCAP is actually what defines our budget So that's actually the plan we use that helps us actually create the blueprint to build out that budget So because Lisa kind of talked about maybe our main goals. Who do I not get good? Awesome. So first I'm going to talk a little bit about how we build up the budget and what assumptions we're using for the 2324 budget so this is the school services SSC is school services of California They do a lot of work with school districts across the state helping us kind of identify what we think is going to happen statewide in terms of increases to Sturs per our colas, which is one of the only ways we actually see increased revenue as well as minimum wage on this one The piece that I wanted to point out on this you can see Cal stairs actually staying pretty steady They actually have the ability to increase by 1% every year year over year Currently, they've said they won't so we don't see an increase there doesn't mean there couldn't be a 1% increase each year Cal Purse on the other hand actually Projects out multiple years and you can see that really steep increase going up about three and a half percent over those four year Next four years again. That's a percentage district pays on every classified salary that we pay And then the other piece just to point out is minimum wage So we see minimum wage constantly increasing in some of these are those costs that no matter what we do We do not avoid these costs. So purrs. There's a step in column. We also have minimum wage They're ongoing cost the district continues to see and does not avoid Declining enrollment is one of the biggest factors that's been impacting us I know for those of you have been on the board and heard me do multiple presentations I will soapbox for a second and say that it's unfair the state actually doesn't Fund us on enrollment, but funds us on ADA that being said as declining enrollment goes down Our base number of what our ADA is based off of goes down. So as you can see over the next five years We're actually seeing a huge decrease from 17,125 students all the way down to 14,000. So 3,000 students lost over five years It's a big hit each one of those students Of course is revenue towards the district for us to be able to fund all of the programs we Support so as we continue to see declining enrollment, we're going to continue to see a loss in revenue for the district Just to clarify and you may remember this from the May revised where I shared it This is not a problem. That is a Pajaro Valley unified school district problem. This is a statewide problem Unfortunately for Santa Cruz County. It's an even bigger problem than statewide, but statewide You can see we see about an eight point two seven percent decline looking over the next Ten years or so to see what actually is happening statewide and again just Cross-state we're seeing a lot of declining enrollment one of the unfortunate factors of that is typically we've seen in the past as you get declining enrollment Revenues will actually go up because you have less students. Therefore that same pot of money is able to serve more students Unfortunately, what the governor's been doing is banking on that lately So he's actually using that to fund the colas that he's putting into his budget So we're not actually seeing that extra jump that we've seen in the past So you may remember I talked a bit about this about a year ago when they first when we did our 22 23 budget They added in 22 23 ADA relief where we're actually get they kind of took that cliff that we thought we were going to have where we're Going to suddenly hit all of that decline enrollment and lose quite a bit of Funding how it used to work is we used to get either the current year or last year's ADA to use for our funding Whichever was greater of the two so it was very limited either we used last year or we use this year What the state did is they put in a process where we actually get the average of the prior three years knowing that as Districts are declining in enrollment. This gives districts the ability to actually soften that fall because they're getting the Three-year average so each time you hit get a big hit and decline enrollment. It doesn't hurt you as badly in that year Unfortunately, what we're starting to see as you can see when we get towards 25 26 We no longer have those large years increasing that average We're down now to smaller smaller years, which means our average is going to continue to shrink What that's doing is declining enrollments actually increasing our deficit spending because we're actually seeing it happen Faster than we anticipated We anticipated about as many of you know, we've been losing about 600 students a year for the past few years This year and next year. We're looking closer to 900 to a thousand so it's just especially in Santa Cruz County It's steepening a lot faster than across the state So speaking of that a lot of times we look at the COLA and we look at our revenue and we try to calculate out How much did that mean for us? We often hear if we get a 10% COLA. That's 10% more we have to spend So if we look at 22 23 in the prior year, so 21 22 we had 203 million in revenue The COLA was 13.26 percent We had the we had that six point five six and then we also had the six point two eight compounded on top of that So just doing mathematically that's twenty seven million dollars above what we should have had last year That's what a thirteen point two six percent would be however if you look our actual revenue ended up 227 million it's a 24 million dollar increase doing simple math on that one So three point three million dollars roughly is due to either ADA loss or decreases in UPP in 22 23 we actually saw an increase in UPP so that three million from ADA was actually a little bit steeper Have we not got that increase to our unduplicated pupil percentage? So you can see in 25 26 is really where it starts to hurt even 24 25 Our COLA amounts do not keep up with declining enrollment. So decline enrollment and ADA loss As a district we used to be about 94 to 95 percent in ADA again statewide They're seeing about a four percent decrease in ADA so average daily attendance students aren't coming to school as often obviously with COVID We know you had quarantines you had parents who didn't want to bring students to school Understandably so so we saw a decrease from that so did the whole state But because of that you start to see that 2526 we're going to get roughly about seven point six million dollars from the COLA But we're going to lose about twelve point seven million dollars due to our ADA decreasing So even though we have a prior year of 232 We're getting an increase our revenue in that last year out is actually going to go down The same with if you look at 24 25, we're actually losing there to actually the last the next three years So really we're seeing decreases in revenue even though we're seeing those COLA's So breaking down our budget and how we look at our Expenditures so I want to kind of go through unrestricted and restricted I believe all the boards familiar by now with unrestricted being the dollars We have the most control over the state doesn't have as much control over what we can spend them on as long as we're following Egg code and we're spending them on our students For unrestricted you can see ninety ninety point one So about ninety percent of our budget goes towards salary and benefits about a hundred eighty eight almost a hundred eighty nine million dollars Is going towards salary and benefits that leaves about seven million going towards books and supplies 12.3 million going to services and operating expenses I'm going to dig into services and operating expenses in a little bit Because I feel that sometimes that's confusing as I know some individuals know trustee soto knows that's also electricity That's also our gas. It's a lot of our actual just standard needs that the district has that again are unavoidable We can't change Capital outlay which is getting any of our projects. We've been doing major projects general fund unrestricted because the state doesn't give Us really money for construction or for facilities. You don't see a lot of improvements coming out of general fund And then other outgoing uses that just to clarify for everyone. That's actually our cops So everyone may remember when we bought this building. We did the cops. That's what that is So that's actually the only piece that exists in there Also wanted to break it down just to look at it by function So these are the same dollars same dollars for unrestricted, but we also have function So object is what are you using? So is it salaries benefits books supplies? Function is what are those going towards? What is the goal of those so you can see? 53% and 17% of all of our unrestricted go towards instruction and instruction related services So about 70% now the other 14% goes to pupil services. So that's our counseling. That's our mental health commissions Those are the other supports for students that the state doesn't consider to be instructional supports They consider to be pupil supports So sometimes it's a little bit of a misnomer that you're only spending 53% when in reality that extra 14% is there that They tend to miss when they're looking at the total cost of education We have some plant services. That's all of our facilities So we're talking about maintenance all of our custodial crews all that is plant services general operations That's going to be everything that we need to run the district So when we talk about our payroll department our human resources department our finance department All of those pieces are that make up that 4% Ancillary services that's going to be our Ancillary services going to be our sorry our Sorry, it's our athletics. So that's the general fund that we actually contribute to athletics fits into that piece there So again talking about the 5000 so we're looking only at unrestricted This is this year what we spent in unrestricted some of the big Hits that we saw in the 5000 so you can see 2.6 million is PG&E. That's all of our electricity District-wide. It's actually not our gas. So we actually buy that from a consortium the spur consortium So that's actually that third one on there nor cow relief. That's our insurance that we pay for We also have we had a workers comp settlement this year That actually was reimbursed so that again you see it on the books, but it actually has revenue that comes in and offsets it Michael's transportation and a droit as you know, we have To serve our students that we have michaels as well as a droit for our special eds for our special needs students that we Rent taxis AMS we did the new pva high paging system So some of the others I won't go through each one, but you can see those are some of the big ones Those are really what I looked at is everything over $200,000 in those 5000s for unrestricted and that's the those are the big ones right there So then to briefly talk about restricted so restricted again a little harder for us to spend where we want it to spend We have dollars on the restricted side that we can't spend on for example salaries and benefits or we can't spend on capital Outlay or books and supplies. So typically what you see with restricted expenditures This is more where the state has told us we need to spend them We still spend about 77.53 of our restricted on salaries and benefits And then the other big piece is again those services and operating expenditures Expenses what you see in that for restricted a lot of these are elop So you may remember jen bruno coming up here talking about all of the amazing programs She's been offering to our students a lot of those are done through our third party vendors that we work with ymca city of watsonville Elsie stammer you have our youth film festival all of those fit into that services and operating expenditures capital outlay That piece is larger in restricted mainly because of The board's commitment to using esser dollars to actually fund some of the projects we really needed for our sites So we did a lot of hVAC projects re-roofing projects Adding in better ventilation for our sites. So all of those projects would fall under that capital outlay then going in again to Restricted expenditure the function again looking at that and seeing 75 percent about is actually instruction or instruction related services So while it's not necessarily all being spent on salaries and benefits They are being spent on students. It's direct supports to students. So whether it's providing pvpsa providing EOP for our students. That's where those dollars are going. They're going to serve our students Again large amount 10 percent in pupil services Indirects are those Effectively those admin dollars that come into general fund unrestricted to pay for a lot of those general Operating costs payroll hr. So whenever we get grants those require additional Energy from our staff additional time from our staff. So state recognizes that and has indirects on all of those So breaking down again the five thousands in this category You can see some of the large ones. We have arts council Santa Cruz, which we did a increase that this year through elop pvpsa city of watsonville again for the expanded learning opportunities program We have life lab eaop ymca again through elop Bay school, which is a requirement for some of our students with special needs who actually have to attend They attend bay school rather than our school. We do still pay for those students So that's one of the expenditures out of that side lc stemma bright horizons another special ed school for students Campus kids connection another elop. So just to see again the big items that we see in the five thousands those over 200,000 dollar expenditures as you can see there's a Pretty common denominator between all of them. There's supports for students, right pvpsa Eaop arts council. These are all things that support our students and their education Okay, when we look at unrestricted and restricted you saw a lot of those dollars being spent on salaries and benefits So I just wanted to show a quick breakdown. What are we looking at next year in terms of salaries and benefits? So overall we have 13 134 certificated positions 1078 are in general funds. So those other ones are going to sit in your fund 12 So those are going to be your child development adult education. They're going to be in Your they'll also fall into your charters all of our charters will be fund nine So those employees will follow but in terms of general fund 1078 we have 1046 Classified positions that are paid out of general fund and then 133 management or confidential positions Really, there's only two confidential that fall into that management category So one piece we talk a lot about and you'll see if you look at the budget binder that was provided On the attached agenda item health and welfare increases continue to impact this district severely This year. We're actually seeing an estimate We got it from sysk Santa Cruz county seeing an estimate of 10 increase on health and welfare benefits So you can see here That black, uh, there were the gold line there represents the percent increase We saw over each year with the blue columns and the dollar amount showing the dollar increase that that had on our budget So again, these are dollar amounts that do not impact our employees They're absorbed by the district as we pay for all the benefit increases. So over five years We're actually going to see roughly about a 12.5 million dollar increase in benefits alone So again as we think back to that slide we saw Where the colas are not covering The declining enrollment and we're losing dollars We're still seeing increases that are going to continue to come be at the stepping column Which is our increases that our staff get through the salary schedule or The 12.5 million that we're seeing in health and welfare increases I never thought I would say 10 percent. I'm glad that it's 10 percent. They were talking 12 to 15 at one point So it came in. I think they're hoping it'll come in just under 10 They haven't given us the exact number My view when I hear a company tell me we're hoping it'll come in just under 10 I'm expecting to see like 9.9 because they're going to say we got you under 10 Because I really think if they thought it was going to be nine they'd let us know it was going to be nine So I really think it's going to be really about around that 10 mark So moving into our multi-year projections looking at what we're looking at for next year and the next two So whenever we build a budget, we don't just look at next year We look at next year and the next two years. So I never really get to live in Just this year or next year always living in either the future or the past I had an old director. I worked for always just to tell me I will never go into finance because you guys always live in the past or you live in the future You never live in the present and the more I do it the more I see it So again when we're thinking out, I'm not just looking at next year. I'm looking at 24 25 25 26 So one thing I do want to note. You see that deficit spending Increasing over there actually in 23 24 and 24 25 you may remember the board approved that mo you with pvft that was adding a day To the adding up to four days for them to take throughout the year That's including that mo you so those we're actually not deficit spending in 23 24 or 24 25 Unintentionally that's actually due to the fact that we signed that mo you the board committed those dollars to spend in those years So our revenue and expenditures are actually balanced out in those two years But we're spending that one-time money to pay for those days 25 26 however because of that kind of end of that ADA relief and we're seeing the lower Averages and we're seeing our declining enrollment hit us harder than we thought We are seeing a bigger decrease again. It's something we didn't anticipate We would see that much declining enrollment. We work with a demographer. They didn't see it coming I truly believe I want to clarify because I know some of it sounds like I come up here and say The sky's falling. Look at the seven million dollar deficit. It's not what I'm saying I do believe the state has to do something I think the state has to do something for every district in the next three years To address the fact that every district declining an enrollment and we can't keep up with Employee salaries the rising cost of benefits the rising cost of person stirs without the state stepping in and saying We need to fund education differently Hopefully what we see is maybe funding through enrollment I will continue to keep my fingers crossed and hope that that's a possibility But again, I don't want anyone to think we have a huge concern. It's really It's just letting you all see the transparency that really that third year out our revenues are shrinking and our costs are not shrinking So to keep it on the board's mind if we don't see changes in the state We will have to have a conversation about how we start to right size those years out Thankfully, we have a fund balance that'll pay for that Deficit it will most likely cover that deficit through 26 27 as well But it's just starting to think about where do we need to maybe shift and be able to save those Dollars that we're spending over the revenue we're receiving now again. The state may do something but I don't tend to Rely on the state to come in and do everything. So we may have to just start looking at that Again, we have that additional three percent reserve You'll see it's not equal to the required three percent reserve because that was committed by the board At the time when it was three percent. So you can see when the board committed that three percent We've now our our three percent reserves about three million dollars more than that So that's how much our expenditures have increased from when we actually initially put that reserve in place So talk a bit about what are the upcoming budget challenges? We see as we approve this budget and move forward and start to look at first interim second Or when we start to kind of really look at those out years, um, no relief on Persian stirs So in the past we've seen the governor come in and put dollars specifically to lower those Persian stirs rates So they don't go up as much rates are continuing to rise on the purse side as I noted stirs is not increasing But doesn't mean they can't they're projected right now to stay steady But they could fluctuate As I showed that increase to health and welfare benefits Expiration of essor funding. So as you all know, we received almost a hundred million dollars in essor funding that was able to Provide us with additional supports for students provide us with some additional programming Those dollars will expire the last of them actually expire september 30th of 2024 So we have about a year and two months or so before those are gone completely We will no longer have those one time dollars to kind of offset some costs and be able to Pay for some of those big items that really are supports for our students, but can't be ongoing because we don't have ongoing dollars And then as I noted that those impacts of declining enrollment. I It's it's something that does exist statewide and there's only so much we can do about it So next steps for our budget, um, as you all know, we have a june 17th budget study session Which will be on saturday We'll go into more detail of the 23 24 Budget kind of go through each of the object codes and really kind of look and do a deep dive into them Um june 28th would be our budget adoption here at the board meeting Um 45 day revised if needed So I put if needed what the 45 day revised is really meant for is if we see significant changes from the state Between the time you all approve the budget on june 28th to when the governor actually signs his budget Typically the governor will sign it around june 15 16th. We don't make changes between that period and this period So what we end up doing is we approve a budget come back to the board with the 45 day rise if there's major changes I'm a little happy to to inform you and hopefully it'll happen Um, the legislature actually denied a lot of the governor's cuts to arts and music as well as to learning loss They want to continue to fund those one time dollars So that would be really great for us to be able to have those one time dollars to fund some of those programs The board had previously approved. Um, we won't know until the governor signs his budget So you won't see those dollars in this budget because again right now we're assuming that what's in may revise is still accurate Then we have our unordinated actuals which will be in september and then as always in december We come back with first interim, which is really an update on what What has happened throughout the last few months where we have a better idea of what we're actually spending It's also where you see a lot of our carryover come in because we know what wasn't spent in our prior year that we can now spend in the new year And then just briefly on the june 17th budget session Just some topics as from what i've heard from the board and what we're going to be going over just to confirm that we have everything You all are interested in seeing we're going to look at our 22 23 budget and look at it versus what actually happened with estimated actuals We'll actually do a deep dive in going through 2023 budget through first interim second interim to show the updates that we provided throughout the year and how we ended up at estimated actuals A 23 24 budget review So as I mentioned we'll do a little bit of a deeper dive really talk about what are those thousand certificated positions? Where do they fall? What are they doing? What's uh, what students are they serving same with classified same with management? Um, we'll do an overview of school accounting practices just to inform the board of why you see Flexuations at time when we talk about and for those who remember me talking about unearned revenue versus fund balance two different ways of Accounting that we have to account for funds that we receive those are important factors to understand as to why we see those shifts So um, also would like to just know if there's any additional items that the board's really hoping to see on saturday And lastly, um, we are going to provide all of the Saks binders which were attached to this meeting for 23 24 for the 22 23 the first interim second interim All of those will be attached But if anyone would like a printed copy we'd just like to know because it is hundreds of pages and there's about four different documents So it's Probably around 800 pages or so We are happy to print them if that's if you prefer something hard copy Not a problem, but i'm just trying to be a little environmentally conscious and for those of you who say i'm happy to look at it on a laptop We can provide them a look electronically as well Thank you clint. Um Do we have any public speakers to this agenda item? We do not Okay, seen none. Um any discussion from the board trustee scowl Thank you clint to you and your staff for this presentation And i'll save a lot of my questions for saturday and everybody's invited you want to dig in with us three four hours and really get into these numbers It's going to be really delicious But i did want to also ask you had heard about enrollment at charter schools and how the Various enrollment numbers can affect our budget if there's anything you can say about that on saturday You can but now if you want to put it saturdays fine, too Yeah, so we have so there's different types of charters. Um typically really we always refer them as dependent and independent charters In edco, there's no such thing as dependent and independent, but i think as a district and as um really a state We've kind of accepted those as the normal um rhetoric of what what we actually call them Dependent would be the ones that we see as our charter schools So that would be alianza wicksa diamond tech and pccs. Those are our charter schools Those are really ones that we feel they're part of pvsd We serve them directly the ones that we see as the more independent would be navigator Saba and lin scott's kind of on the middle ground there. They're a little they were one of the first charters ever in california, so they kind of live in both worlds so as you see Enrollment of students going to charters like navigator and saba that does reduce our Enrollment therefore reducing our funding if we have students going to alianza and Wcsa that doesn't necessarily reduce our funding as a district as a whole But it does reduce general fund, so we'll see less in general fund. We'll see more in the charter fund so The state recently or a few years back actually made it much more difficult for charters to be able to build new charter schools So gave the boards a little bit more power to stop those from coming in to districts And the last one we had of course if for those of you who were on the board The board actually did deny the charter they went to the coe the coe did not Support it. They said you can go to the state and the state ended up allowing them to have their charter We lost about four to five hundred students to navigator Because of that charter school so to your question We do lose students to charter schools recently We haven't seen an increase in loss like saba hasn't taken more lin scott has not taken more navigator Got to their cap, so they haven't taken more students But all of those students you see in those three schools, which is about 1200 students are students that could be coming to pvusd schools Thank you. Can I get a quick follow-up the other thing would be good to know I understand we have General districts have the three percent reserves and we have another three percent on top How um, we'd love to see how common that is obviously that's a lot of money and I can see the argument for having extra reserves But that also means money. We're not spending in our schools and I can understand philosophies and Different perspectives on that but it'd be good to know how prevalent that is and yeah, absolutely So the last time I checked unified school districts were actually at an average of 17 percent We're at an average right now with our unappropriated fund balance of about 13 So 10 plus our committed three So we're actually under what the state was average was about a year ago now Of course, we're capped at that 10 percent Reserve so we have the three percent required But then we have up to 10 percent that we can actually have each year after that. We can't actually have a higher reserve Most most unified districts the average was around 17 percent. I do have an updated number I can't remember it off the top of my head. I'll happily bring it to saturday though Others any other trustees? trustee dodge jr. Thank you very much. Um, it's two quick questions Where are you seeing major declining enrollment what schools specifically are you seeing that are having Major declining enrollment is the first question And the second question is whether if it's the 17th or the 28th Is it possible if you could show us a slide where you're where these schools Are having declining enrollment? Yeah, absolutely. Um, I can do it at either one That's actually not that difficult to get off the top of my head. I can't remember exactly where our bubble is Um, I believe as I mentioned the board prior what we ended up seeing is you would see a bubble of students So a large number of students that by the time they get to High school once that bubble falls off the ones replacing those students aren't as large. So we see um, just to give an example We see say 500 sixth graders move to seventh grade But the fifth graders who move to sixth we only get 450 So we actually see a decline decline. So in terms of which schools I can provide that either at the 17th or 18th not or 28th not a problem Um, I don't know off the top of my head which schools We see it what we tend to see is schools where they'll increase in some grades but decrease in others for an overall decrease That's a slide. I'd be like to see so absolutely trusty flowers I just want to say thank you for this presentation It's the most in-depth one that I've seen so far and I do look forward to saturday and You know getting deeper into it and I hope that we do have a lot of the community members there To also, you know, learn with us, but thank you, of course trusty dessert Um, I have no I don't think I have any further questions. I look forward to saturday and thanks for this great presentation Um Yes, I'm looking forward to saturday as well. Thank you clint for again. I'll commend you on your presentations are always In my opinion great Thank you for that Kind of I think a follow-up on something with regards to the and I agree with you I appreciate the terminology that at least I think most of us here Recognize the difference between charter schools as we've sort of identified as dependent and independent With regards to the independent are really the two navigator and save up being our two really main independent charter schools that are Definitely stripping revenue from this district You you had made the comment about the cap that right like I think that navigators add a cap And perhaps save up you didn't comment to that, but I think they might be Per some city of watsonville restrictions not per us, but My question with regards to the cap For those charter schools particularly Um, because that is directly impacting us as a district. My understanding is because they are off of our facility site They could go beyond that number There may be other restrictions based on city of watsonville restrictions that they put on them based on where they're located But not we as a district cannot restrict them. Is that correct? So in their charter petition, it specifically states what that cap is So when you all approved it We didn't Well, that's true when the state or navigator when the state approved it They approved the cap that was it within that charter petition But since so is that a misunderstanding on my part that since they're not on our facility that they could up that? Or is it still a possibility? They could they would have they cannot they cannot it doesn't it's regardless of facility It's still their charter. So now there it is true that some schools One of them being like wick said doesn't necessarily have a cap They have a facility cap because they only have so much space But most of our charters including both sabah and navigator have A cap within their charter petition and they can't exceed that and they could probably petition to exceed it But that would that be to this district or since they got approved that the state would navigate or it would be at the state level Okay, okay. Thank you. Thank you for the clarification on that And then this was way back an earlier part when we were when you had the slide about the stars and the purrs And how the purrs is going up and not the stirs are at least not projected And you'd comment about the classified employees, right and how we're paying that for all classified employees, but Just for clarification too. We are only paying that for our full-time Classified employees that receive benefits full benefits. I mean if it's a part-time employee No, so it's they 20 or 20 are they not if they qualify for purrs So if they qualify qualification for purrs is roughly about It's around 180 days that they have to work and then they qualify for purrs So all of our like 181s who are six hours they do pay we do pay into purrs for them So it's not necessarily tied to if they receive benefits It's tied to if they qualify through purrs through the number of hours or that they're a full-time position So when we 180 if we hire a so it's I think it's actually around 200 days if you just work as like Um a day-to-day employee, but if you actually are a contracted employee like an ia for example, they receive purrs It's it's part of their requirement and I can look back to my finance fee. Was it 1980 hours? That what it is? Do I remember correctly? 1980 hours so but do we do have some group of classified employees that aren't we're not paying in to purrs for Very few we and if we don't we pay into ours There's an alternative retirement system that we pay into it's much less the percentage is much lower But very few very few all of our employees that we hire for permanent positions all receive purrs Okay, yeah, even our even our four-hour day employees. All right. Thank you for the clarification on that That's all of my questions any other questions or comments from the board Okay, well, I will thank you and thank you and miss gary for Keeping that so timely with the length of tonight's meeting Would the board? Please let us know which who would like to have a printed copy because we we don't want to do provide 800 pages of Information that will then just go into the trash So we'll happily do it But if we could actually get the indication right now that would be good because this is Saturday and we're already at Wednesday night So if we can if people can let us know which by sign of hands or however you'd like to do it But we'd like to know please All sorry all the electronic copies will be posted tomorrow morning. We'll post all of the prior sacks binders It'd be nice to have one paper thing we can look at there. I don't know if we all need one, but if we can I don't know I would like I like paper Thank you all so much Thank you And I will close this public hearing and now We will move to public hearing Item 7.3 the special education local plan report. This report will be presented by heather gorman our director of special special services in selpa So your third and last public hearing for the evening Good evening. Um, well president home if she's here vice president, um, a costa board of trustees cabinet members dr Rodriguez I'm heather gorman the selpa director. This is a public hearing to present our special education Proposed local and budget service plans That's not how it looked when I Okay, so for tonight's agenda, I'll go over the annual service plan and the budget plan I really hope to paint a bit of a picture on how The budget and the service plan has a really strong relationship together Special education is a program that's mandated by the individuals with disability act This legislation was originally passed in 1997 and underwent a revision in 2004 California laws comply with the federal statutes. And so I'm here tonight because of one of those statutes So I thought I would start with the service plan in special services We we assess students and find areas of need as an IEP team We do the we develop goals to support those identified needs and these needs drive the amount and intensity of services that students need to make growth Services are delivered by people and while I'm starting with the service plan the budget and the service plan goes hand in hand In the supporting board documents That are attached you'll see the definition of all the services that we apply we Provide to our students Since we are a single selpa district. We provide services not only to pre-k 12 students, but birth to 22 We provide services to 3,393 students from our june cyrus count At times I think there's a perception that we special services are not moving forward in testing enough students However, our numbers show a different story and we are above the 13 state average for students identified with special needs When considering the services pvusd provides to students with disabilities We also need to consider the budgetary Impacts of those services it costs on average 50.5 more to ensure that students with disabilities achieve the same academic growth As their peers without disabilities The best place to start this work, of course, is in the general education classroom In addition students that have other needs such as socially Economically disadvantaged or English learners incur additional costs and this varies by students primary disability So when we look at the primary disability, there's 13 categories that students can be found eligible under This graph shows that almost half of the students with disabilities are qualified under specific learning disability sld Another 25 percent are speech and language only Students under these eligibility are not considered severe However, what I would like to draw your attention to is the number of students with autism At the end of the school year, we had 291 students who have qualified with a primary disability of autism So you may ask why is this notable? As you can see through this graph, there's been a statewide trend that students with relatively severe disabilities have increased In fact, the numbers have almost doubled since 2000 2001 Autism is one of the categories that can be considered severe and may need a variety of services Specifically our autism numbers have grown from 176 in 1920 to 291 this year Other severe disabilities can include medically fragile students students with that require therapeutic classrooms behavior and social emotional needs And some of our low incidence disabilities like deaf and visually impaired Behavior and social emotional needs also continue to grow So noted on this slide are all the services that may be provided to any individual student Students with more severe disabilities require more services to grow and all districts are required to provide 42 different services to students with disabilities depending on what assessments tell us Which helps us to focus on student needs if you consider a student with autism They may have more complex needs and could require specialized academic program Speech services ot services behavioral support and or adaptive physical education or nurse services And that's just for one student Compared to a student with a specific learning disability that may require specialized academic instruction And of course this is all individualized on student needs So next that brings us to the budget portion of our annual plan So for the budget we have to look at our funding source which I will discuss On a later slide and this funding goes to the special education local plan area or selpa Ours being a single district selpa So we don't split the funds between different leas like multi district selpas do The funds are given to the administrative unit the superintendent or their designee One being the selpa director then those funds are distributed to students to provide specialized services All students are funded at a base rate then in addition to that the state and federal funding are added to support students with disabilities That does not cover the cost the entire cost So there is a local contribution from the general fund According to the california department of education the selpa state base rate for the fiscal year of 22 23 school year was $820 When we are considering this base amount We also have to consider that general increases in staff and staff salaries And pension costs you've heard clint's presentation According to about a third of the recent increases in expenditures The remaining two-thirds is due to a rise of incidents in students with relatively severe disabilities It does cost more to provide services to students with complex needs So as I mentioned the majority of our budget is spent on staff salaries and benefits Specifically here it's 89.89 percent on salaries and benefits 7 percent is spent on supplies and 3 percent on other things for example the amount the Portion of the amount that we pay to help run the facilities When we look at our funding sources Where we get our money from This year is very similar to the past two years with the state funding about 35 percent of our budget The federal revenue funding 10 percent and this leaves the local contribution at about 55 percent of our budget The state average is about 60 percent of the funds come from local Contributions And so for the last three years this is What it looks like that how our budget has broken out and as you can see that the percentages have stayed very similar Thank you for your time Thank you Ms. Gorin. Do we have any public speakers to this item? We do not Thank you with that. Do we have any questions any comments from the board? Uh trustee dodge jr. Thank you very much. Um So you said We're the only district who's running selpa No, we're a single selpa district other districts um like santa cruz They have a multi district selpa So their selpa or their special education local plan covers several different leas And we just have the one selpa and the one district When was that decision made do we know it was way back before my time? I think it was in 1970s I could look up, but it's it's been that way for a long time. I don't have the exact date And so selpa's costing us 32 million dollars. It's that That's what it funds to um, that's what it costs to fund all of special services Okay, so Thank you Any other trustees trustee to serpa Of that sum that you just mentioned and maybe you said this in your presentation But just to call it out again, how much of That is funded by the state and how much of it comes from our general fund So if we go back So this is that the slide here the state revenue is 35 percent In total and the federal revenue is 10 percent And so then the local contribution from the district is 55 55 percent. Yep of what that comes from the general fund the 55 percent correct Yeah, so I just wanted everybody to hear that And I think that comes back to that 50.5 percent. You know, did you correct? Trustee Flores, did you have a comment at senior? No same same slide. I think that we're all kind of are wrapping our heads around. Um, the state expects us to be able to Provide these services with what they're giving us, but obviously it can't be done It's more expensive than they're giving us. So We need to start we need to advocate to the state that they're not giving us enough Right, and this has always been an underfunded. I mean special services has always ever since the conception of it when I talked that, you know, in 1997 When they created idea they were thinking that, you know, the state and federal funds would cover about 70 percent And it has never covered that much. So We have always had to and and I did mention that the state average of the local contribution is about 60 percent of LEAs are paying about 60 percent. So We're close to what the state average is, but it's not totally funded with Funds from the state and federal government Any other comments from any other trustees? Yeah, um, I'll just add You know as the federal representative who traveled out to dc met with our state senators and representatives on this topic advocating specifically for this along with cte our career technical education and um also our With um our food plans. It's just that's a hard lift. It's a hard hard hard lift. Um, and we haven't seen much increase in movement in that and from I really shame our federal government for that 10 percent That that is just horrific that that's all we're getting at that level. So All they could say is we continue to advocate for more money. Yes. Thank you. Thank you. Scorman With that I will close this public hearing and Now we will move To our visitor non agenda items Item 8.1 the public comment This is an opportunity for members of the public to address issues That are not on our agenda for this evening Please know that um though our the brown act does prohibit the board from engaging in discussion for non agendized items The board is listening and hearing you Uh, so, uh, trustee floris. Do we have any public comments tonight? We do I will call three names at a time if you could please come up to the podium I have adrian fernandez alihandra vaca prez and sandra more And i'm sorry and i forgot to note that um two minutes per each public comment Can you hear me? Does do I have three minute health? No Okay um I'm going to introduce myself before you start the timer. Can I do that? Yeah, okay Good evening board. Um, my name is adrian fernandez. I'm one of the academic counselors at pb high school I'm here with some of my colleagues and we're here to share some concerns. Um, one of them being um concerns regarding the power valley high school wellness center project Uh, and and the second one would be concerns raised by counselors across the district Uh, regarding the coordinator of counseling programs. So, um, the first item again, so these concerns are going to be Based on pb high for the first item. So this item, um The the wellness center project, um, pb high staff consider, you know, that that it's been, uh, you know There's been poor planning in it. Um, we know that there is a need, you know Of wellness centers in the community to service the student community Is just the planning of it. It has been really poor, you know, um, and it's a vulnerable time right now and i'm saying vulnerable because Our principal is going to be resigning or assistant principal one of our assistant principals is resigning And then we have dr. Rodriguez that's going to be resigning. So, um, It's just a lot of things happening that, you know, it just wouldn't make sense to to start this project at the time At pahua valley high school. Um, and then, uh, some concerns raised by by my colleagues at pahua valley high are, um About this project is the lack of transparency with the project planning and timelines And then, uh, the second one would be no input Was solicited from on site staff that will be impacted with office space The third one was the rush decision to carry on such a project without consult without consulting a trained professional to advise Some facilities needed or make recommendations of an alternative location um And another Concerned it was that staff were feeling pressured We were feeling pressured with the relocation of office space Um, and they felt intimidated by this person making the decisions Um And they didn't know what to say or what to do to have their voices heard So i'm being their voice today here. Um, i'm speaking on behalf of them Some of the suggestions that they made Um, our solutions and suggestions that they they they wanted you guys to hear tonight I'm sorry, but that is time. I'm using their time Collectively they need to speak for themselves. Yeah, so can you call the next card and have them save the one? Okay, so collectively we're using our times And then we're using miss penis time we That is not like our our typical order policy. It's two minutes per person So if each of you could speak That would really help for us to keep in compliance with our board policy The thing is that we we i'm the spokesperson tonight So, um, i'm the one that that that prepared to speak to you tonight for them The view guys can please hear me out And there there's more to to add to this so it's really important our community listens it's it's it You're asking us to do something that's out of the compliance of our board policy This this standard was set by the board some time ago how this is done And each speaker only gets to speak for his or herself For the two minutes and they're both you're you're standing here. You're free to speak whatever comments you want But we have to stick to our board policy Can i just provide you a ball you know what and you're you're free to provide us with any written material We'll take that but we are also willing to hear from both of Present these women that are standing next to you Okay, point of order. I'm gonna close out mine. Excuse me. Did we call the other two cards right? I have been called another Okay, and so who is speaking next? You've heard that that's not the board policy so who's speaking next Alejandra vaca perez is the next speaker that was called So i'm going to pass on um the mic to my colleague Alejandra She'll be speaking on regards to the second item that we wanted to share is the petition to reconsider the pvusd coordinator recounting programs And this is a petition That is held up by by all of our counselors across the district We'll need Alejandra to come and speak at this time because we are well past two minutes now Good evening board members. Good evening. Welcome. My name is Alejandra. I'm the social emotional counselor at pv high This is by fifth year Um, so this petition was collected from multiple pvusd counselors in our department That represent different grade levels school sites elementary to high school. Um, this is one of the statements that Was agreed upon to share with you tonight As a counseling team, we strongly believe in the advocacy for the position of pvusd coordinator of counseling programs As they would have allowed us the opportunity for collaboration enhancement of services and elevation of professional development We believed in having a leader who could guide counselors to successfully work in unity Unfortunately, the council coordinator of counseling programs has struggled to include the diverse voices perspectives And input as counseling professionals To facilitate a professional collaborative learning environment as a result of excluding these diverse counselor voices This has impacted us as working professionals and impeded the implementation of best practices for the counseling department While diminishing positive outcomes for the educational communities and stakeholders of pvusd Some of the challenges Some of the challenges that we have encountered as a department Are the following but are not limit to Um, the coordinator's lack of knowledge experience and understanding of counseling roles and their ethical obligations while leading our counseling programs over the past year Providing misleading information and directives related to middle school promotion Creating divisions amongst counselors by not hosting collaborative meetings Unsupportive of counseling resources needed to effectively carry out tasks and counselor responsibilities Counselor training is not carried out by a trained professional in topic of need And then in consistency with counseling meetings Rushing through our counseling agenda not giving opportunities for counselor input to collaborate on agenda planning in advance So she she can she can do this part this center. Yeah, I'm Sandra, but he meant I can take this the second part Okay, so the next two speakers I have is he meant at Ospina and Martha Blyich So to continue on with the concerns right here Uh a good evening members of the pvusd I am continuing with the inconsistency in support In supervising role including evaluations intimidation and silence of specific counselors To do to to these concerns. We are signing this petition to demonstrate our Disapproval pertaining To this coordinator Role and we request a performance review of the current coordinator of counseling with the consideration and feedback From all stakeholders It is imperative that our counseling department has a leader with a counseling credential Who understands the need of our counseling profession? Has the passion to elaborate the counseling department working together to meet The needs of our students families and the school community Who is familiar with resources and someone who can lead by example To conclude we need A counseling leader who will advocate for the students and counselors needs Moving forward the being professional and understanding of the standing of the standards and Meet sets with the counseling profession and maintaining an inclusive collaborative and a team center approach Thank you for your time and consideration as we work closely to find A solution to this matter the pvusd counseling team is hopeful that together we will Reach a healthy and a safe working environment for all and we have counselors from what a Alejandra mentioned From elementary school middle school and the high schools and socio-emotional counselors We appreciate your time and we hope that the open mind could create a A healthy and professional environment for all because we are provided for the services as well. So thank you Thank you, Olivia Members of the board. My name is Marta Boliage It appears that has there has been yet another saba charter school student accident in the industrial zone Witnesses observed that during the afternoon of may 16th a saba student riding his bicycle from school Ran through a stop sign at the intersection of second and walker streets and t-boned a pickup truck traveling south on walker street Based on bystander accounts the child fell off his bicycle and sustained minor injuries The driver stopped placed the bike in the back of his truck and drove the child somewhere No crossing guard was seen a police report was filed This marks the third saba student injury in the industrial zone In december 2019 two saba students were hit while walking to school on walker street and sustained major injuries Requiring them to be airlifted out of the county The two most incompatible zoning designations between each other are heavy industrial and children's schools Yet saba's location is in the heart of the industrial zone adjacent to a large alcohol distributor plastering and landscape contractors cold storages agricultural fields in a major state highway Heavy truck traffic is common here A registered professional traffic engineer analyzed issues related to saba in advance of watsonville city council's meeting on saba zoning The analysis explained that proper school placement should adhere to the california manual of uniform traffic control devices Emphasizing uniformity to prevent dangerous conditions for drivers and students The report concluded that saba's location in a heavy industrial zone Is not typical for schools and would not allow for a uniform school traffic plan Continuing saba student traffic accidents in the industrial zone provide ongoing evidence that children's schools do not belong in the industrial zones And should not be located in them. Thank you Was that the last of our public speakers? Yes All right. Thank you for all who showed up this evening to speak Moving now to our employee organization comments. This is the time that we hear from our employee organizations Each organization will have Five minutes to speak. We will start with The peharo valley federation of teachers Good evening prestige President home, maybe I'm not sure if she's here Dr. Rodriguez So of course I want to start by thanking dr. Rodriguez For your service to pvusd We wish you very well on your next endeavor. I know that you will succeed in Stockton unified I actually started in this district 10 years ago and I had No idea what the superintendent looked like And I can say without a doubt that when dr. Rodriguez came here, everybody knew Who dr. Rodriguez was within the first few months of her being here and that was a pretty amazing thing for most of my colleagues And then coming into this position in union leadership I had the pleasure of starting When the pandemic hit and um, so we We weathered some very interesting years together with zero roadmap and Pvusd faced some challenges that no other district. I think has faced before so I appreciate your collaboration And your dedication to the students and the staff and the families Here in this district through all of that. It was a Crazy couple of years for sure So thank you very much. Um, we pvft look forward to working with the board on looking for and and Hiring a new superintendent to continue that that good work in our service to this community. So I just wanted to say that up front Um, there's a lot of things on this agenda. You guys really a packed this agenda tonight so, um, I do want to Acknowledge the collaboration and work with pvusd. We have a mo you on the agenda tonight to address some of the impacts of The expanding the save to music the save the music program For our vapa folks. And so I really appreciate the work that we were able to Do with the district in securing some Some agreements, you know to to secure limitations on the workload impacts for those folks. So thank you very much for that um You also saw a salpa presentation and I do want to acknowledge the We what we call the contribution to this salpa And as as trustee Acosta said we need to Continue advocating at the state level with legislators at the federal level Salpa is not funded in the in the way it needs to be and a lot of that contribution Is basically staffing, right? That's paying for the actual people who provide those services to our students um And I also want to acknowledge because I've heard at a lot of board meetings how we have over identified sometimes is said um our salpa population here And if you're not familiar pvft started Um, it was part of an organization called sass Which stands for safe agriculture safe schools And they work on pesticide regulations and I just think it's really important to acknowledge that I think a lot of the Uh special ed diagnosis in our area come from over pesticide use That is rampant in the areas around our school district. So As trustees, I would really encourage you to look up sass and participate in some of their meetings They are held online Um, and they're really important to this community um Let's see What else is on the agenda tonight? The budget Yes, as clint mentioned, we are in declining enrollment Um We are also declining in our Uh fte's of certificated staffing so When I first started we had I think close to 1300 teachers We're about 1100 maybe now so as we as we experienced the declining enrollment we work really hard with hr And it's a collaborative effort. So I appreciate that To not have to go through a layoff process and what we do is we we adjust based on attrition So as people retire as people resign as people leave We adjust where those staffing needs are and that has been pretty successful over the years So yes, there is declining enrollment, but there's also declining cost due to declining staff Just wanted to point that out and um I have not been in the classroom in four years and I am in summer school right now and shout out to Jen Bruno She's fantastic. It's amazing Thank you Let me um california school employees association csca. Do we have anyone here that's going to speak on behalf of csca? Okay, seeing none. We will move on to peharo valley association of managers pevam Do we have anybody here this evening to speak on behalf of pevam? Thank you Good evening president home board of trustees and superintendent dr. Rodriguez My name is christy mclean and I am the coordinator of academic and social emotional counseling programs I'm going to bring as much love and light into this room so that I can get through this exciting report that i'm happy to bring to you From the peharo valley association of managers First off I want to congratulate our assistant superintendents of elementary and secondary for coordinating a very engaging and fruitful administrators academy last week on june 4th and june 5th It was powerful to see so many folks connecting from across grade levels across sites and also across departments from the district This was a great opportunity to come together to further our district's initiatives while connecting Celebrating and strengthening our teams to really set the tone for next year's service to our students and our community Personally i'm here to also provide an update to the board and the community About the sp hip grant which you've heard about in the past in past meetings So just an update these last few months have been instrumental and our focus has been on building our behavioral health and wellness programs at every tier through june 2025 In the advancement of pvusd's commitment to a multi-tiered system of support model one of the projects written into the grant is creating new spaces That provides students with a tiered support in other words mental health focused wellness spaces in the schools Bringing wellness spaces to our schools is a very exciting direct service project The vision is to create wellness spaces at each school starting with an elementary a middle school and a high school as our first models These wellness spaces would incorporate a tier one or universal Support area like a wellness room with stations to help students reset reconnect pause And also includes a clear system on how students can access more support if needed These spaces would be available to all students and be known as a safe space The ideal wellness space also has a connecting or an adjacent smaller room for small groups or tier two supplemental Resources for students needing a little more consistent retouching of skills And are connecting around emotional support Third there would be adjacent one or two offices where staff could provide tier three or individualized support for students Each tier of support would be located in the school's wellness space In an even more perfect model the nurse would be nearby as well currently And soldo has the available space and has committed to being the home of the first elementary wellness center space Cesar chavez middle school has committed to being the middle school model And we would love for pvi to be the high school model We are currently working with site administration to identify potential spaces that can support the three tiered support model wellness space Another portion of the grant is dedicated to increasing the capacity of our staff at all tiers A few schools including wassenville high school summer school have already received trauma resiliency training And just today we concluded pv usd's first two-day Suicide first aid training assist This training will occur three times a year and be offered to many staff these last two days We train teachers administrators counselors early education staff and selpa staff all together In this suicide intervention model Keep your ears open and your eyes peeled at each board meeting for the next few months as we are increasing connections With community partners through this grant in order to provide more support for students I'm honored to serve as a coordinator of counseling of academic and social emotional counseling And I look forward to providing and sustaining safe spaces supporting belonging And instilling agency for pv usd students and staff Thank you for allowing me to do the pvam report Thank you Communication workers of america cwa. Do we have anyone here this evening from there? Okay, seen none We will now move on to our action items Starting with action item 10.1 our 2021 2022 annual independent audit This report will be presented by our cbo clint rucker And I think you have a couple of sidekicks with you this evening a mod Eddie There we are Thank you vice president acosta board of trustees and dr. Rodriguez. So yes, I'm here to present our 21 22 Financial audit. So every year as required by edcode. We are required to do an audit on our prior year So this is not for 22 23 that we're finishing up right now. It's actually for 21 22 typically These are by edcode required to be done by january 31st Due to the impacts of covet and a lack of staffing across the state also impacting our auditors as well We actually got an extension through the coe as well as the state controller's office So everything has been approved the extension was approved So I do have a mod here to speak briefly to our audit and confirm that the independent audit was done as according to state standards Good evening. Uh, thank you for having me. My name is amad garaybe I'm from my belly the firm that's the independent auditor for the school district Uh scuba the audit is to ensure that the financial statements are fairly stated And so what the way that we do the audit we split the audit into basically three phases We the first phase is the interim phase. This is the phase when we look at your internal controls We look at the manner that you process receipts the manner that you process disbursements the manner that you process payroll We like to see review processes segregation of functions and duties in there Then we wait for management to close the books and then it's a process of confirming the balances That are reported on these financial statements effectively these financial statements Are an affirmation of what has been previously presented to you by management We just come in after the fact and we confirm these numbers with external parties And then the last phase of the audit is to ensure that these financial statements are in accordance with The reporting standards the accounting standards the column gas bees Government accounting standards board And so we work with management to ensure that these financial statements met these standards every year or so There's a couple of accounting standards that are changing For these districts out there. And so the district ensures that these are in accordance with these standards Along with that, you are a government. So you receive federal funding. You did receive quite a bit of some covid funding From cares chris and arp. So we performed You know added procedures with respect to these grants. It is a federal requirement that you undergo what they call a single audit State compliance is another one that we take a look at So the way that you report your attendance are required to issue opinion on these financial statements I'm pleased to let you know that we issue the clean opinion on these financial statements, meaning They are fairly stated in all material respects. It's not a 100 test. It's a sampling We pick the material items are reported in the financial statements And we also audited the federal compliance and the state compliance and we issue the clean opinion on those as well And with that, I'll be more than happy to take any questions Do we have any public speakers to this? I need clarification from Ron sandage. You just have 10 Which I 10 Item on 10 Ron sandage You'll need to submit another card for 10.3, but I'll put 10.2 on this one. Can you do that? I don't know We can do Oh, okay, so you'll 10.2. Okay, so we do not have any for this item Right, I'm just going to have to Ron create a point of I want to create a point of clarification for you for that If you're going The action item can only be spoken to After it's presented So if you're going to speak to 10.2 trustee floors has a card for that If you're going to speak to item 10.3, you can only speak to it when 10.3 Comes up and you would need to submit another speaker card for that item Prior to that item being started on the agenda Okay, great. Thank you Okay, so I'm sorry. We have no public comments. Okay And with that then I will bring it back to the board and I um also just want to note um for the record that Because I think some are confused that president trustee dr. Home is not with us anymore this evening. She had to leave so Just so everybody can know that I'm not ignoring her. She's not here So Comments questions from the board Yes, trustee dodge jr. Uh, I just like to thank you for coming. You know, I think it's always great. We're in We're asking for more ports. You know, it's not just Oh, well, I'm just reading this report on behalf of But I just want to say thank you and Did you come all the way from somewhere or do you resign? I did come over the hell I'm in San Jose. Okay. Thank you for coming. It's against traffic Anyone else? Yes, trustee to serpa Thank you. Thank you for coming tonight So from what I can see through your executive summary and your comments, um, there really were no significant findings. Is that correct? That's correct. And is that common for school districts of this size? uh Yes and no, uh So it all depends on management and what they do with the way that they report the financial statements there internal controls Uh, this district is structured. Well, so we were able to obtain all that required documents that we needed from the district and you know, yes, I mean Uh, sometimes it is common Thank you Any other comments or questions? I see none Can I have an emotion make a motion to approve? Thank you, trustee to serpa Thank you, trustee scow With that I have a first. I have a second all those in favor. Hi Motion carries Six zero one just make sure I'm clear Okay Next item. Thank you 10.2 visual and performing arts at elementary level This report will be presented by our dr. Michelle Rodriguez superintendent of schools. Thank you very much So as you all heard from the presentation that Stephanie Monroe did Just a few weeks ago. We've really made some really great strides in the area of visual and performing arts So it started out with the support of sue garlty and then now is um continuing with the support of Of Stephanie Monroe something that we've been very vocal at so something that I do frequently Is um, we set a goal and then we proved to accomplish it So in 2019 we set out a goal of ensuring that every single student in pvusd elementary Student was going to have access to 45 minutes worth of music instruction. So this is actually released in 2019 and on point We are at the five-year mark and are at now at all 16 Schools are going to have Music instruction and so because of that coupling that with declining enrollment Um, and then also our contractual obligations to provide release to all elementary teachers We have done a shift in that And so this past year about 50 percent of our music teachers were providing release The other 50 percent were not as was mentioned by roddy We often do things by attrition So that we do not harm our staff or we try to we try to limit The impact on our staff and so what is happening? I think there's a miss There's a misunderstanding that we are taking Art away and that we're actually reducing Visual and performing arts. So it is accurate that we're increasing music more than we are increasing art What we have done Is because of the inclusion of the last three The last three schools we now have a music teacher or Except for in one case which we just Talked about today, but in we are going to be able to have a music teacher And so therefore we have asked our art teachers to split And so what it's going to be is similar to what it was previously. So next year The optimal which will be what is that most is that we will have Music for our element for our all of our students. We will have K2 or possibly k3. We will have art and then we will have science for 3 through 5 or sometimes 4 through 6 It's all based on us trying to make sure that students have Good science instruction good music instruction and that we also meet our contractual obligations Which is that teachers receive their allotted minutes of Of resource. So yes, um, we have not in the past Right size resource or I keep saying resource teachers that is not accurate Excuse me release teachers and they actually don't like to be called that. So I'll call them specialty teachers So the specialty teachers we have not right size the specialty teachers And so what that cause was a disparity between schools So some schools had a lot of additional release teachers and some schools had Just the minimum amount of release teachers. So part of what we also tried to do was to right size that And ensure that all school sites have a little bit over the release teacher amount that they need But that we don't have any one school site that has Significantly more fte, which means full-time teaching position Additional fte because at this point we have some sites that have One and a half over and we have other sites that are struggling to make their release time minutes And so we did this so um in terms of prop 28 so and then there's a lot of conversation about prop 28 So prop 28 is not as clear as we would like to so the state has not released any type of templates And then they also they have not answered one very very important question Which is can you pay with prop 28 for current teachers? Or or current programs or does it have to be above and beyond what you currently are doing? So um, although it's not optimal if we do do some reductions in this area It possibly could in in the end assist us because it will allow us to use that prop 28 um and just one more second um and prop prop 28 You know, we've been asking that question for several months and we haven't received it But that's important for us to know because if we misuse the block grant funding We would have to repay that back with general fund and that we do not have So um That is something that I wish we had the answer to but we currently do not have the answer to the prop 28 question at this point um, and I will um In the report at this point And allow public speakers Do we have any public speakers to this item? We do. I will call you up three at a time. I have Ron sandage uh rihanna hurt And cat chien Visual and performing arts Includes everything that you can imagine and many of the people in this room have either played a musical instrument Taken up a camera painted a picture And you can see it on the walls around This room and around the district We need to encourage that to keep it going anything and everything that you as a board of trustees can do to encourage students to participate Families to support the students and to make sure that there's um qualified teachers in the classroom To make the arts continue Is your responsibility and I highly encourage you to find the resources from now until The end of time to make sure that we have A quality visual and performing arts program in this school district I yield my time Thank you for including the topic of visual and performing arts plans on the agenda today I appreciate the continuous support for the arts and pvusd My name is rhea hurt and i'm an artist and public school educator currently working as an instruction and curriculum coach for pvusd I also teach for the university California santa Cruz masters in education program teaching how to teach art In total I have over 20 years teaching and art world experience including running a non-profits arts organization in brooklyn new york My personal artwork is displayed internationally. I tell you this to share how serious I am About arts and arts education I moved to watsonville and started working for pvusd a few years ago in my role I understood the l-cap arts plan included both music and visual art specialists at the elementary level I was surprised to hear the plan had changed It was especially alarming when I knew prop 28 funding was voted into law last november From my work at the non-profit. I understand how funding can be challenging when budgets are hard pressed I understand that lower attendance and lower enrollment means fewer dollars Studies show that attendance improves when students are engaged in arts programming When there is a community backed plan in place and state voters also voted to fund the arts It's incongruous to phase out visual arts programs. Instead. I think we should continue with the plan to build We should maintain the programs that were in place last year I'm not sure if folks understand the impact it will have on sites to lose the visual arts specialists even 50% For instance msd school community will suffer if lucia herrera is split between two sites Her program is completely integral to that school Students benefit from her expertise and experience as a top notch bilingual educator We need to keep instructors like lucia at their sites and use her as an example of excellence Good evening board members and cabinet. My name is cat and I work at mitty white as the art teacher I came to say thank you. I just got information yesterday that I will be staying full time at my site I'm not sure how that happened, but I am grateful I was originally going to come here tonight because I found out the news and then Parents were going to come and speak to you about the impacts of the art program and how they value it And I got a lot of text back saying that they were really happy to hear that i'm going to be there However, it does make me sad for the sites that won't have an art teacher next year I would like to keep encouraging you to all to think about how to make sure that all sites continue to have Or get art from kinder to middle school. By the way, my friend's artwork is on the wall Had he not had art? I don't know. He might not have really Like been impacted by it Um, I often get older students from the past stop me to ask When they will get art again The students crave and want art We really have an opportunity ahead with prop 28 funds to Cultivate a well-rounded VAPA program throughout our district And I really hope that we can keep adding to it. Maybe we can even be a model district for our state Wouldn't that be exciting and have something to strive for? Thank you for listening and considering the future of VAPA Sorry, the next three are Christina Carter Lucia Herrera and Adriana Good evening. Thanks for listening I'm a bilingual classroom teacher and I am here this month again to talk about My support of and concern for visual and performing arts at PVSD Thankfully you just heard me at minty white. I have retained our full-time art teacher cat And we're so happy about that. Um I interpret this to mean that our k through second grade students will have two hours of art per week In a very well thought out and develop developmentally sequential program This is how it should be for all students at all schools Please continue to support visual arts at least k through at all the elementary schools In regards to music education, I'm concerned that music will end up competing with visual arts And that it does not appear clear how or what music education will be taught nor to whom At least at this point from what I know Um, I encourage PVSD to develop a comprehensive music program with clear and achievable objectives and I do not believe that Much measurable learning and engagement can be achieved with only 45 minutes of music education a week That's what it looks like from the paperwork I've seen um As we reiterate in our classrooms daily, how do we get better at anything? We are learning Practice practice practice and I don't think that'll happen with just 45 minutes a week. I think it will be watered down um I encourage a PVSD to look back to music education of the 70s And maybe 80s in california. I'm a product of that program At public education at that time all fourth graders who wanted to learn instrumental An instrument we're able to and this also applied to choral music at any School in the state. I believe public school elementary programs fed into middle school and high school programs And that's where we could be in the band And uh, so please keep art and music Good evening As far as I am concerned, this is the year of equity Can we truly find equality in our district? Let's just simply recall l cop survey Are you aware that this important survey is a very difficult to understand to staff and parents? How much equity can we find in this way of gathering data? This is pure iniquity. Have you dear members of the board attentive to read the l cop survey? I have several questions. How does pvusd make the decision to change assignments of the visual art teachers? Does pvusd consult parents to decide how implement music and release classes? And reassigning visual art teachers to teach less time at their size Do you family you or families? No pvusd future plans to have general education teachers teach visual art What was the decision of having saved the music teachers this place visual art teachers? Voted by the board are you aware that msd elementary received an incredible generous gift from luri neiman and good tidings foundation At an msd visual art studio was made with this funds and it was promised that visual art classes Will be maintained full time in in a very special and unique studio But with this direction that this district is going this promise could be broken broken pvusd wants general education teachers to teach visual art Without the proper training and degree pvusd did not notify visual art teachers of their plans ahead of time instead notify us Before vacations the time we had to rest after a challenging year Where we were having to give up our prep time to help our institution to deal with not having enough teachers to cover Opsonses that that fact that pvusd did not give us time to explain what was planned by the district was unethical We are people people who have been giving our hearts all to teach our students. Please recognize the The decision of resigning visual art teachers and split the time between two schools that decision will make They get to impact in our students family Your time is up that is two minutes. Thank you I I just would like to request we have several speakers to this So I would like to request that everybody please heed to your two minutes So we can hear everyone who has showed up to speak on this topic this evening. Thank you Adriana no last name. Are you here? No, okay. I'll call the next three Anna madera Lisa Lopez vai And maria Teresa. I'm a a mesquita Hi Hello, everyone. My name is Anna madera. I'm a mom of a six-year-old son at a messy And I'm here tonight to request a hearing and advocate on the opinion that we have on disagreement of splitting miss lucía Between two schools. We want to keep miss lucía at a messy at full time Taking consideration that it's very important for my son education to keep miss lucía full time She's not only providing visual arts, but she's also providing spanish She's teaching these classes in in spanish For bilingual students. So that's very important for my son as he's He's learning english. He's mainly spanish speaking for the moment So she's a great asset To our at our school and I feel very proud to have my son attend at a messy For two years now Knowing that our school has been honored by having a studio donated for visual arts and And miss lucía is doing a great job at a messy. So Please Continue to have those two hours of arts per week at a messy for my son with miss lucía Thank you Okay Let's pop this running right now. So can you please pop? Thank you very much Good night. My name is Maria Teresa Amesquita I am a parent out of messy I am here to support miss lucía For her to keep her class the way it was Music I'm not saying that any kind of art is less than any other. So I'm not saying music is less important than visual arts But for my kids, um, they're not they're shy. So for them, um drawing is a better way to express themselves themselves and that's why I'm supporting this My son the other day, um, I am very proud to have miss lucía in the class because The other day my 18 year old son came to the room and saw my daughter's art on the wall And he was asking who um had drawn that And I told him that it was my six year old daughter And he looked at it and he's like, oh, this is not something that a six year old can do And my daughter stated that I I can do that because I have miss lucía In the city Lisa Lopez Me gustaría que si era como hasta hoy ha sido de gran apoyo para mi hija. Um Good night everyone. I I'm I'm here to support miss lucía. I would like to keep her the way she is being Um helping she's been a great support for my daughter She expresses her feelings and what she wants through the art My fridge is full of art On mother's day too And I am my I'm very proud of my daughter because our art has also been chosen to be exposed Yeah She's very happy to have miss lucía as her teacher and she wants her to continue being her teacher full time I hope you consider that or you take that into consideration and you consider our children Who express themselves through uh drawing? Thank you Okay, for the next three. I have rosa gallardo valeria jernandez gallardo And aida alvarado Hi, my name is valeria. I'm here too. I'm in miss lucía's art class and in the messy I came here to say That you shouldn't put miss lucía and To schools because it's too much for her and it's not It's not um fair to us To the students I think I I want her to stay I want her to stay in a messy I think the best solution is to have a teacher in each school of art As an amnesty we need her we love her. Thank you Buenas noches. Mi nombre es rosa Good night. My name is rosa and soy madre familia. Soy la mamá de valeria. I am a parent. I'm valeria's mother Y vengo a apoyar a la maestra lucía porque no es justo de que Este a ella la pongan en dos escuelas Porque ella es una maestra que se dedica mucho a su trabajo Um, I am here to support teacher lucía because it's not fair for her to be split into two schools because she's very dedicated to her job Y mi hija también me dice lo mismo que ella se expresa en el arte porque dice que allí su mente Vuela para hacer dibujar o para hacer arte And my daughter also expresses that she can express herself through art She tells me that her mind flies away when she's drawing Y ojalá que lo tomen encuentra la opinión de los padres. Gracias. And I hope you take into consideration the parents opinion. Thank you I may be saying the first name wrong, but it's last name avarado. Are you here? Aida No, okay The next three I have are judy stable Veronica martinez Silva, I think I'm sorry if I'm saying your name's wrong and francisco. Um, Haskell Haskell Good evening. I'm judy stable a volunteer with arts now para valley and arts education Advocacy group that is part of create california Over the years I've had the opportunity to work with three vapa coordinators within pvusd and have seen tremendous growth Thank you. Dr. Rodriguez and thank you to all the vapa coordinators um However when it comes to equity, I do see opportunities for improvement Equity for students means that all students have access to all art forms This is not currently the case. We come the closest with the music program. Congratulations But visual arts right now serves graves one to one through three at 14 out of 16 schools This means that between schools students do not have the same opportunities To excel at the state mandated standards as other students Equity also means allowing equal access to art programming For english language learners, which is not always the case Also within the district all curricular area coordinator positions were elevated to the director status with the exception of the vapa coordinator The stated reason was that curriculum did not reach all students within the district Though the state mandates that The vapa coordinator should not be penalized for the lack of funding and support to provide equitable access within the district With the additional of prop 28 funding I urge the board to support equity in all areas of the vapa program Including dance and theater As well as an updated community driven arts plan I urge the board to consider elevating the vapa coordinator position to the director level With the approval of the next budget and I encourage the board to support the students teachers and district staff Both through your actions and through your attendance at student performances and exhibits. Thank you I'm very nervous. This is the first time I'm in a microphone Hi, my name is Veronica Martinez. First of all, I'm very nervous. This is my first time in front of a microphone I do everything for my daughter because she has such a talent I am doing this for my daughter. I'm here because of her I'm asking if it's in your hands. Please don't take those classes away. I know you're not taking them away, but I'm asking And if it's within your power, please leave them the way they are, because nowadays kids are on their cell phones a lot of the time, and this is a good program for my daughter. She is a grand, she is a big artist. So my daughter, now through the summer she has her walls covered with her art, my room the same way is covered with her art, I am asking if you can please support all the kids with this art, I feel that my daughter can do big things, you know, hopefully a Picasso. Thank you. Good night, my name is Francisco, I am here to support teacher Lucia, my daughter studies at Amethi, my daughter is very happy when she has her art class, it's her way of expressing herself, every time she comes home she shares her drawings with me and how she feels when she is sharing those drawings with me. I am very proud that she can express her emotions through her drawings and that she has a way of expressing herself through drawings. Our last speaker on this item is Graciela Vega. I come to you, my name is Graciela Vega, I come to you as a community member, as a mother and as a child who grew up drawing in the schools, you know, drawing has been a wonderful way of note-taking and creating beauty. I am concerned about the unintended consequences of making policy changes and I see that we are advocating for the arts because I only see music there, which is only one branch of the arts, we have dance, we have opera, theater, spoken word, puppetry, improv and comedy because we all need to laugh after all these four years that have been going on one crisis after the other, you know, times have been tough from the policy making decision end, from the community end, from our families, we have had so much loss and art is a way of expressing that, 45 minutes of doing art heals the mind, you know, even doodling, coloring, you know, why is coloring for adults so popular? Because it heals us from all our stress, even for the children. I'm concerned about the unintended consequences and I see that we're considering the music and I know that there are musicians in the room, but I'm concerned about the divided time and I would love for us to keep art and have more art in the room because we have Judy Stabil who is the Parabelle Arts person here, she just got a big building on Main Street. The city moved to have more art, so hopefully we can too, we can grow it. Thank you so much. Thank you to all that showed up this evening to speak to this item. My only regret now in looking at this was that we didn't get this moved up on the agenda sooner, noting that we had so many of our youth in the room tonight. But here we are, let's bring this back to the board, discussion, questions, comments. Trustee Dodge, Junior. Thank you for everybody that stayed and spoke tonight. Just a quick question, I'm not sure. Does EA Hall have a music teacher and if so, what's the person's name? Do you know his name at EA Hall? Are they still there for next year or was that a position that's being considered? So, just to be clear, so we continue to increase at the secondary level. Elementary, it's actually not that we're decreasing, we're actually trying to do what Judy said, which is provide more equitable, because at this point we don't have art in all of our elementary schools. What this transition would do would allow us to put art at every elementary school except for one. So middle and high school is not being affected at all and we continue to grow that program. And just to make a comment, I'd just like to say thank you to the many white teachers. I get your emails, thank you for always advocating. I try to answer my emails back as much as I can. And I just also wanted to say thank you to the teachers at many white for making it a special place, so thank you. Trustee Palano-Scow. Yes, thank you everybody for coming, for staying so long and for your powerful testimony. It's wonderful to hear about our teachers, our visual art teachers, who are, we just have an amazing group of visual art teachers. And we see the results all over the town, all over the district. Obviously, we have a very strong visual art culture in Watsonville and the Pajaro Valley. So it's something that is important to me that I want to build. And I've been briefed a little bit on the release schedule and it's very complicated, the way it works, there's no question about it. And naturally, I'm happy that music is coming, but I don't want it to come at the expense of art, especially when we have established programs like Miss Lucia at a MST, you can look her up, there's an amazing mural that's in the Santa Cruz Sentinel that she led over COVID that'll blow you away where kids are making clay and it's just a beautiful thing at a MST. And also my understanding is that she's doing after school for fourth and fifth grade because one of our speakers said that hardly at any of our, we don't currently offer art for fourth and fifth grades. And when we think about sequential education, as like, what's the goal? We want to have music for K through five, but why wouldn't we want to have art someday for K through five as well? And so it makes, it doesn't make sense to me to not rehire teachers, because I understand that Ann Soldo is losing its teacher and then the idea is, well, let's have Miss Lucia cover two schools. Which is a really tall task and would decline the certain level of art service, obviously at a MST as we're hearing tonight. So it'd be my preference that we rehire the elementary art teachers that we are losing, which I understand also at Rio Del Mar, Landmark Elementary, Radcliffe, because that person's going to PV High is what I'm told. And Ann Soldo. And so that we maintain our existing level of art teachers going for next year and not reduce them. And yes, it's been, we're going to have Prop 28 money coming. Yes, we needed to figure out how to use that correctly and be responsibly agree with that. But we do have some money coming and that's a great thing as well. So that's what I would think as a model that we want to strive towards. We can't get everything we want next year, but I do, I cannot, I do not want to see a reduction in visual arts teachers going into the next year. So I'd like to make a motion along those lines where we would maintain the same level of our teachers and the same level of assignments for next year that we started at at the beginning of last year. So prior to just the second, I would like us to consider the funding of that. Because that means that we would need to take away from something else in order to be able to do so. So there is a, if we are not willing to wait, I understand it's really challenging to wait, but if we are not willing to wait to effectively and accurately use Prop 28, which is what we should do to be fiscally responsible, then you must find it out of general fund. Because if it winds up being that you cannot supplant, which means you cannot pay for current costs, then that means that if you add it tonight, then you will not be able to use Prop 28. I think my record stands for itself that I believe in the arts, not just music, but I believe in the arts. We have put millions every year of LCAP funding into the arts, because I believe in them. But, and I understand, and I'm not going to get into personnel issues, but I do want to publicly state, I agree that Mrs. Lucia is awesome. And I've told her that. I believe that she is awesome. But they are overstaffed at a messy, and it is not fair to the other sites to not then have equal allocation. And frankly, we cannot fiscally do that without Prop 28. And so I understand that it's a challenge because believe me, I wanted this to go away too. So we wanted Prop to know what we could do with Prop 28 months ago. We tried. We haven't been able to get it from the state. And so if you do the second and the motion, then I need you to be aware that then you will be cutting from other positions. And- Can I respond? Well, certainly we need to find the money. And if our board, and I hope my board wants to do that, and we will need to find the money, no question about that. And it's a perfect time to have this discussion in some ways, because we're going through the budget and we want to express that we want to invest in a major way in arts, in our district, that it's worth investing in. And I just think it's unfair to go with these reassignments and not rehire art teachers and really spread people thin to a way that we burn them out and it's just not going to be a level of quality that our kids students are getting now. So, but you make a fair point, Dr. Rodriguez, we got to find the money. I'm talking about rehiring the positions at Rio del Mar, Radcliffe, Landmark, and solo four teachers. I think I feel pretty confident we can do it. So I hope my board will support this. I trust you to serve, I think. I want to make comment, Dr. Rodriguez, did you want to speak before? So it would then mean that we would need to look at all the other elementary schools, such as McQuitty. So for example, McQuitty was going to get the 50-50, and when I was there, they were like, when are we going to get back our part, when are we going to get back an art teacher? And the answer was you were going to get the 0.5. So it isn't, it is a misnomer to say that we're talking about four positions. Four positions is half a million dollars, so I just wanted to note that. But it's not actually four positions. If you want to equitably provide services to students, it is not just four positions. You're talking more eight positions, which is close to a million dollars. And so if you would like to engage in the discussion, I think that my suggestion is that you wait until the 17th, because finding a million dollars is not as easy as you think. Just to clarify, I'm not moving for eight. I'm moving that we rehire Anseldo, Landmark, Rio, and Radcliffe. That's my motion. And maintain the assignments that we had at the beginning last year. Before I call for a second, I know there are some other comments wanting to come from the board. So let's, if we could hear those, I'm going to go with trustee D'Sirpa, and then I'll bring it back down to trustee Flores. Thank you. So I think, Adam, what you're proposing is a full-time art teacher at every single elementary school, correct? Because we don't have that now. That would be a long-term goal. My motion says let's maintain the same level of staffing that we had at the beginning of last year. OK, but it sounds to me like at MST and mentee, potentially, we're leaving two full-time art teachers in place. So what I have to say to that is that I have elementary schools that I represent. Where's my full-time art teacher? That's not fair. It's not equitable. I included Rio Del Mar in my motion, too. I don't think they've had a full-time art teacher, have they? They had one at the beginning of this year. Then they had a full-time sub, and then the person told them not to invent. What I'm saying is that you can't have three or four full-time art teachers at four schools and not the rest of the elementary schools across the district. It's not fair. Trustee D'Sirpa and Trustee Villano-Scow, I believe our assistant superintendent of HR is trying to interject here and provide some information on the topic. Sorry, I'll double-check. I got a look up in the state. But Landmark didn't have an art teacher this year. They just had music. So that would be an addition. I'll double-check. And then Marvis doesn't have an art teacher. So if you're talking about one in your area, they don't. Yeah, and Valencia does not have a full-time art teacher either. They have two positions that make up a 1.3. Two art teacher positions? They have a 1.3 worth of it. So they have two people that are 1.3 over. That makes sense. Right. But my point is that this is a huge expense. It's not just $1 million. If we literally had a full-time art teacher at every single elementary school, what would that cost? In general, we won't hold you to it. $4.4 million. OK, $4.4. So that's number one. Number two, what about the instructional minutes in the day, and where would those fit in? So if we're having, for example, Valencia, we have a science release teacher. We have art release in the morning. I mean, where do we put the extra instructional minutes in? And what about coding and science and PE and all the other things that are equally as important? You bring up a good point. Within the instructional minutes of the day to get in the amount of release time that we're providing if we go over, there isn't enough time to do that. So the people would be, even though we're paying for a 1.0, part of their day would not be serving students in the intention that they're there for. OK. And then around Prop 28, I am a little confused. I thought we were already getting some Prop 28 money. Is that not true? It hasn't started rolling yet. So Prop 28 was approved. It starts in 23-24. The problem we're having and that everyone in the state is having is CDE will not clarify for us what can we spend those dollars on in terms of what is supplanting and what is not. So when we review it, we look at it and say if we have, let's say a site needs one release. Currently, they have two release. So we're going to reduce one release to actually give them what they need. Can we use Prop 28 to bring back that other release? Or are they going to say no? Because in 22-23, you had two. So now you have to actually add a third, which we wouldn't be able to do because that would then mean we have to add a full one through General Fund, as well as a full one through Prop 28. Unfortunately, no site other than the high schools, none of our elementary schools are receiving enough Prop 28 funds to pay for an entire teacher, not one single one of our sites. They've received around $70,000, $80,000. A full-time teacher ranges anywhere from $125,000 to upwards of around $140,000. So none of the sites actually will receive enough Prop 28 to pay for an entire teacher for their site. So what we would like to do is look at it and say, are we able to use some of that money where, and what the state actually has recommended is have two sites share a teacher. That's our recommendation. They actually have an FAQ on their site about it. That's how we recommend you afford staff because we understand that you can't actually afford staff with the dollars of Prop 28. The biggest challenge we're having, and Colleen and I have been working with our auditors, is how do you determine that we're doing above and beyond what we did last year when, as I've shown, we're declining in enrollment, which means we need less release time. Therefore, anything to Allison's point that we give above and beyond release is not actually release time for students. It's not going to be time in front of students. It may be time working on art projects for the school, but it won't necessarily be time saying, I'm taking a student out of a class and teaching them art because there's just not enough minutes in the day. So it's complicated. Very much so. The other thing is when I went to the Delegate Assembly recently, the governor's budget had, for example, I think the ramifications of the governor's revise was that we would potentially have to cut $23.5 million out of our budget, and that was like a maybe out of our general fund budget. Are you referring to arts dollars or overall? I think overall, as far as I remember. So for us, I don't know the exact number for us. Well, we are reducing in both learning loss and arts and music, the one-time dollars. But in terms of general fund, we'll be seeing the COLA. But the governor, again, from May revise, the big hits are really to arts and music and to. So that's the block grant. Those are the block grants, correct? Right. So we are losing in the block grant, the arts and music block grant. Yep. OK. Probably be prepared to speak about that on Saturday more, like what the actual dollar figures were estimating will be. Yeah, absolutely. It was in the May revise presentation, so I can pull that out and put it in again. That'd be great. Thank you. Trustee Flores? Well, I appreciate everything we've heard tonight. Dr. Rodriguez, Belana Scow, and Mr. Buoy, you all hit on points that I totally agree with. I have my kids are at WCSA. I have a musician. I have an artist. I might have a degree in architecture. Art is very important to us and our family, and I believe every child needs to have that exposure. At the same time, I see where Trustee Disciple is coming from, where if we're going to have a full-time visual arts teacher at one elementary, we should have that across. Now, I'm not saying you were saying we can't do that. Now you're saying just the four, but that is something our district should shoot for, just like we did with this music program. I think definitely we should make a goal, that that's something we should up our five-year plan, just like we had here. We should have a visual arts teacher in each of our elementary schools. Like we saw in our budget presentation, it's gonna come down to the funding, and I feel like maybe Saturday would be a better opportunity for us to dive deeper into this and find those dollars before we just say, like I'm concerned that by allocating it now, and then like what Dr. Rodriguez said, if it comes back that we can't, we're limited with those prop 20, sorry, we can't think of the number right now, to prop 28 funds, we're gonna find ourselves in a pickle. So those are my concerns right now. Anything else? Yeah, I'm in agreement with Trustee Flores. I mean, I've been here as a main supervisor and dealt with budgets, and I'm pretty, I mean, not completely familiar, but somewhat apprised of the process. And there's a lot of things that need to get done, but you have to take baby steps. And you don't wanna, like Dr. Rodriguez said, get stuck with something that we can't afford. I mean, it might be shiny and pretty upfront, but later on the payment's gonna be a little tough. So, I think we need to take baby steps, we need to set some goals and make a plan to try to implement other schools later on down the road. And it's true what Clint says is, government's gonna get tight, budgets are gonna get small. If you pay attention to what's going on in the world, you're gonna start seeing that we're gonna have some pretty hard discussions later on down the road. And we need to be cognizant of that. And so that's my true sense. Trustee Villaluzga. Well, I mean, there's a couple of things, I think it's fair to feel that we wanna look into it more in the budget on Saturday. Obviously our board requested that, I respect that. I do, it is important to me that we want to set a goal and obviously you wanna feel financially that we can do it. I'm not saying we're gonna do it overnight. I do feel it's unfair to a Mestee Elementary in Miss Lucia to reassign her because we're not gonna rehire other art teachers. And so that's why in my first motion I said, let's rehire those art teachers, we had the money for them last year and we're getting some music now. And we have great reserves and 28 is coming. If that motion feels too ambitious for tonight, then I'd be willing to amend my motion that we narrow it to ensure that the assignments are the same for the continuing art teachers going into next year as they were last year. If that feels more palatable. I think, I'm sorry, you need elaboration on that. So you're wanting to amend the motion that. That the art teacher, the assignments for our visual art teachers in the elementary schools, the assignments, the schools they teach at, for those continuing into next year are the same as they were the past year. Without the proposed change. Without the rehirings. Okay. And I do have questions and comments, by the way, but I just wanna make sure I'm respecting all my colleagues and everybody's getting in. Did you have another comment, I'm sorry, before I make my comments and questions? No, I was just listening to everybody speak and I also agree with what Trustee Floor is. I think this is probably better, something to be talked about on Saturday. And so, that's where I stand, thank you. Thank you. Trustee Acosta, it's me. I'm sorry, but just the piece about keeping assignments the same, it will cause us to not allow, some sites will then be under their FTE for release and therefore it would cause us to have to hire more because of that, so I just wanted to. That was gonna be one of my questions, so you answered it, so thank you. Okay, so Dr. Rodriguez, could you maybe elaborate about this talk conversation about continuing this conversation, maybe on Saturday or beyond Saturday. We have the June 17th, the special study session on the budget, where there could definitely be a deeper dive there, I guess, to look, where would we, and being very clear to what you said, that this would have to come from something else, right? It would have to come, we'd have to give something else for it. And then, but should there be a decision or some direction with that, that could be implemented in the decision in the June 28th board meeting, approving the agenda? Or would this have to come back as an action item on June 28th, or would it be part of the budget approval on June 28th? Yeah, so well, FTE is part of the budget, so I mean, it could be included within there. I know it is challenging to be patient, but I really feel if we can be patient in learning, knowing what we can use Prop 28 for, then we can actually have what people want. And do we know when we're gonna know the Prop 28? I cannot say. I'm assuming that it will be before school starts, I'm assuming, but we have been pushing pretty hard to get clarity. I mean, we put, somebody called me a fighter earlier today. I mean, so we've been, like, we haven't been resting on our laurels to try to find out the answer to this question. So a lot of what is being requested is probably possible if we can figure out how to use Prop 28. And then you won't have to make the difficult decision of trying to figure out where to get the money that you're stating. But I don't feel, I feel obligated to advocate for all school sites. And so if we're gonna do it, then we gotta do it, right? It can't just be the ones that are being vocal at the time because that's how we used to do things versus really providing a common experience for our students. And I believe that's important. Right. And that you answered, again, what was gonna be one of my questions was I wasn't gonna wanna put you on the spot with it, but when you thought we might know about Prop 28, so you've actually already answered that. So if, and I'm not sure how this would go at this point because there is a motion. It hasn't been seconded yet, but based on comments that I've heard from Trustee Flores and Trustee Soto and Trustee Dodge Jr., I'm really, and I think even Trustee D'Sirpa maybe said similarly, having a bigger conversation about this on Saturday and deciding what we could do going forward with the budget conversation then and into the June 28th where we have to actually approve a budget is important. I have always been believed in being fiscally sound as long as I have been on this board. So I can't sidestep that when I have to take based off of your advice of what you're giving as the expert of this that this is sort of just what it has to be now. And as much as many of us may not like it and it's difficult, we have a duty, right? And that's part of what I called for about the special study session on the budget and the transparency and to do that because how we've been called out of the board, the administration that we're not being diligent, we're not being transparent and to have that conversation and say here it is because we have that responsibility as stewards. We're the seven who sit here that are elected to be stewards of that, right? And the same as the administration has a responsibility of stewardship. So I'm going to have to support that this position that I've heard Trustee Flores has commented and Trustee Dodg Jr. and Sotho and I believe Trustee D'Surface and comments to that to just put it to then and see what we could do maybe by then by the June 28th and then if not, we'll have to work with our cabinet and whoever our interim superintendent will be, that's going to be another conversation later not jumping ahead to help us figure all that out for next school year. That's where I'm going to support but you're seeing it. Can I amend my motion given what I'm hearing? Can I amend and I just want to know I'm excited to hear about the millions we have the tens of millions we have in reserves. I know it's going to come out on Saturday as well. So I feel confident we can do this but I'm hearing my colleagues speak. I guess I'm the only one and I'm obviously fighting for my students and my parents and my constituency because I think that's my job as a board member and I want to say Minty was going to get treated this way but then they got told yesterday or two days ago that they weren't and I just feel that's unfair but I hear what you're saying. I'm going to amend my motion and ask that we continue this agenda item on June 28th with the understanding that we're going to get some more information on Saturday. That's my... Appropriate to what you think could be done. I'm going to love a second. And I think you said you wanted to... It sounds like conversation wants to be had on Saturday about this but that could be done. Okay. Did you... I'm sorry. Yes, let's not... Okay, so I have first now. Can I clarify what the first is? I'm sorry. To move the continue the agenda item to June 28th with the understanding we'll have more information about this topic on Saturday and have more time to deliberate. Okay. That seems okay, yeah. But is that going to hinder any hiring that we might need to do between now and then in terms of at least the halftime positions? No. Okay, great. I'll second that. And I'm sorry and I think Trustee Flores had a comment. Yeah, mostly just a comment. I was going to actually second. I was happy to hear that you say that hopefully we get some good news about the Proposition 28 and we can do exactly what Trustee Volano-Skala is asking for. Yeah. And I think that would be great. And I would totally support, you know, if we're going to have to start somewhere with every elementary school having a visual arts teacher, then I would support starting with Teacher Lucia. You know, because I get we needed an album but just like with Save the Music to get to and then it grew from there. So it's not overnight. We're not going to say every elementary school has one. But if we're going to start somewhere, we could start with a Bestie. And so if we have a plan and, you know, the funding and all that. So I would definitely support that. And so, yeah, Trustee Disciple already seconded. Okay, so I have a first and second. Trustee Disciple, did you have another comment? No, that was great. Okay, we have a first. And we'll now call for a vote. All those in favor? Aye. All those opposed? The vote carries 6-0-1. In fact, to bring out a point of order, it is coming up on 10-22 p.m. And we have to go back into closed session. And we are only on item 10.3. Out of the total of, we have 11. Plus consent. Plus we do need to return to closed session. I'll entertain a motion to extend the meeting. I will move to extend our meeting to midnight. Is that long enough? Okay, I'll second. Thank you very much. So I have a first and a second to extend the meeting until midnight. All those in favor? Aye. Okay, that vote carries 6-0-1. Thank you. And now we will be moving on to item 10.3. This item will be presented by our assistant superintendent of human resources, Ms. Allison Niezawa. And this is to prove the memorandum of understanding between PVSD and PVFT for release teachers for the Save the Music expansion. Thank you. Yes, thank you Vice President Acosta, Board of Trustees Dr. Rodriguez. spoke about earlier is to address the fact that if our art teachers or any of our release teachers need to be split between two sites for the next year that we're going to offer them some extra time in order to do so. We want to make sure that they're able to prepare and plan for their new site and location and have a work spacer and a classroom that's ready to receive our students. So similarly to what we did with Pajaro Middle needing to relocate to Lakeview, we increased the number of days. And then we also put in some clarifying language around grade spans as Dr. Rodriguez spoke to earlier with regards to our arts and our sciences. So I respectfully request that you please approve this MOU tonight. Do we have any public speakers to this item? We do not. Okay, in that case I will bring it back to the board. Do we have any questions, comments or discussion from the board? This is awesome, a dream come true. I'll move to approve. Perfect. I have a first. I have a second. All those in favor, please say aye. Aye. Motion carries 6-0-1. Moving on to item 10.4, this action item will be presented again by our assistant superintendent of HR, Salazar Niazawa to approve the memorandum of understanding between PVUSD and CSEA Chapter 132, the transportation stipend for the summer school 2022-2023. Yes, thank you again Vice President Acosta and Board of Trustees Dr. Rodriguez. We have an MOU for you tonight that we did in collaboration with CSEA. We were having a little bit of a challenge getting bus drivers to do our summer school routes. So this stipend was put in place to incentivize our drivers and our other transportation employees who also hold a driver's license to drive buses to take the routes. It definitely helped aid in that and staff our routes for summer school. So I respectfully request that you approve this MOU as well. Do we have any public speakers to this? We do not. In that case, I will bring it back to the board. Any questions or comments from the board? Where do I sign up? HR, I'll take you over there right now. I'll make a motion to approve. Okay, I have a first. I do have a comment, but I'll call for a second unless anybody else has a comment. Oh, my comment was I just sorry, not a comment. It was more of a question. So these are because we have had the contracts with Michaels and such in the past but these are our employees. These are our employees so it was to incentivize them to sign up for summer school. So it's extra work for our employees only. So yeah, this is only for current bus drivers. Not for Michaels or any other subcarrier. No, PVUSC. Okay, I mean, I assumed by the title of it but I'm just making sure 100% for my clarification. So I would like to be the one to second this if I may. So we have a first, the second. All those in favor? Aye. And the vote, motion carries 601. Moving on to item 10.5 the word language instructional materials adoption for grades 6 through 12. This report will be presented by our executive director for teaching and learnings, Ms. Peggy Pugh. Hello. Good evening. Good evening. Thank you, Vice President Acosta, Board of Trustees and Dr. Rodriguez. I am here to present the work of our world language teachers who this year reviewed and then piloted world language curriculum in Spanish, Spanish for Spanish speakers and on from second. The timeline is follows. They reviewed materials. We talked about the plan. They reviewed the paper and digital screening for all of the three different curricula. They eventually selected the curricula to pilot and then they piloted in the second semester and then eventually got together and made their decision. We evaluated on just a paper screen of three different CDE approved curricula from Carnegie Learning, Vista Higher Learning and Clet World Languages. Teachers from Alianza, Aptos High, PV High, Watsonville High all participated in that process and reviewed the materials together. We used a variety of tools that we got from the CDE world language adoption toolkit. And the process they ended up choosing of those three they decided on two of those to actually pilot. So there's the process of reviewing first on paper and then they chose two. For Spanish there was an Aptos High teacher and a Watsonville High teacher who chose to pilot for Spanish for Spanish speakers. We had two teachers from Alianza and two teachers from PV High and then for French we had one teacher from Aptos High and one teacher from Watsonville High. Each of those two curricula went through the same multi-week process. There was training first with the publisher, time for planning with their colleagues, regular check-ins with me, and then virtual drop-in and email access to the publishers and the representatives from those publishers. And then eventually we landed at the final decision-making process after the evaluation periods for both of those curricula and we used again the toolkit provided by the California Department of Education and based on their analysis the group honestly chose to recommend Vista Higher Learning Curriculum for all three areas, Spanish for Spanish speakers and French. The strengths that our teachers noted were the celebration of the rich cultures of Spanish and French-speaking cultures throughout the world and they really valued that a lot. Support for differentiation in scaffolding and emphasis specifically on student engagement and a variety of tools for them to utilize to practice speaking and listening and then also just a really strong technology integration. So the teachers unanimously recommended as I mentioned that the PDUSD School Board approved Vista Higher Learning Curriculum for all three of those content areas to be our adoptive materials starting this August. Thank you. Do we have any public speakers to this item? We do not. Okay, seeing none I will bring it back to questions or comments from the Board. I got both ends. Trustee Dodge Jr. Thank you. So it says this program is going to cost $792,000 based on a lottery. Is that what it says? Budget source is a lottery. Oh, lottery funds. Is that something already budgeted or is that something we're applying to? So those are funds that we receive from the California Lottery and we use them for curriculum. You know, you hear the lottery gives money, but you know. Yeah, so that is the money that we've received from the California State Lottery. A lottery when I go. Thank you. Can I just ask a point of clarification? That's restricted, correct? Does that go into restricted funds not the general fund? So there's a certain areas that we can support and curriculum is one of them. Right, right, but it is, those funds are restricted funds to what you get. Are they restricted? That's right. There is a space in there that works for school curriculum. That was just my elaborate question on that. Trustee D'Serpa. Oh, wonderful. Anyone else? Okay, motion to approve. Thank you for the motion. Can I have a second? I'll second. Thank you, Trustee Sotho. So I have a first. I have a second. All those in favor, please say aye. Aye. Aye. Motion carries 601. Thank you. Thank you. All right, moving on to item 10.6. Updating existing policy titles using the new gamut system. This report will be presented by our very own Dr. Michelle Rodriguez, Superintendent of Schools. Yeah, thank you so much. So we use the gamut system. So gamut is a system that's through CSBA in which they provide us updates to all of our board policies. So they have a new process. It's called gamut policy plus in order for us to have automatic upgrades to our board docs, meaning that they tell us when we are out of compliance, we have to have their exact titles. And so what you'll see is the policy number will not shift, but what we are going to have to do is change the naming. So let's go with the second one. Our current title is social media use. Instead of that title, so the policy number will stay the same, we are required to have a new title that is called district sponsored social media. So that when legislation makes changes, they will flag for us when a policy is out of compliance. If we don't change the titles, they won't be able to do that flagging for us. It's no cost for us over 600 districts use it because most school districts use CSBA as supports. And so you'll see what we're requesting. Again the content, there is no change at all to any of the content but you can see that there is slight changes just like another one. Ours is world for language instruction and it needs to be changed to world language instruction. And so in general there are small changes but we're requesting that the board allow us to make those changes to the title so we can effectively use gamut policy plus. Thank you. Do we have any public speakers to this item? We do not. Seeing none, I'll bring it back to the board. I do have a question. Does somebody else have a question first? So are these the only changes? Like about how many are there that say it is roughly? I haven't count. I can't count them. Oh, no, no. But yes, these are the only changes that we're requesting. They are all inclusive. It looks like about 30, 39. There you go. It probably was in my. Okay. And is this have to do with just, it was just a quick curiosity question. When I go in and log into the board, that's how it says about the update. Does this have to do with that update? They can't do those updates until we do this. Okay, gotcha. I was just wondering what you were talking about. Yeah, so it has caused us quite significant issues, which is why we're doing this cleanup. Okay. Thank you for the elaboration. If there's no other comments or questions I'll entertain a motion. Motion to approve. I have a first. I'll second. All those in favor? Aye. Aye. Motion carries a 6 0 1. Moving on to item 10.7. Delete obsolete policy titles using new gamut system and this will again be presented by Dr. Michelle Rodriguez. Yes, thank you so much. So equally, so we've been working, well, Eva has been working, so I won't I don't have a toe to my pocket. Eva's been working with gamut in order to be able to clean up. These are all ones which were deleted by CSBA. So these were removed and you can see and note the month and year in which they were deleted. So many of these have been deleted for several years. So, you know, December 14th, March 11th of, you know, March 2011. And so these are the ones that we are requesting that be deleted. So again, part of the cleanup. For example, there is no child left behind anymore. And so in on May 2016, it was officially deleted, but we have not deleted it. And so because of that, we're asking to assist with the cleanup and allow us to delete these obsolete policies. Perfect. Thank you, Dr. Rodriguez. Do we have any public speakers to this? We do not. Seeing none, I will bring it back to the board. Any questions, comments, discussion from the board? Motion to approve. I have a motion. I have a second. Okay. All those in favor. Hi. Hi. Carry 601. Sorry. Yeah. Going faster than I can keep up. Okay. And we removed on the approval of the agenda item 10.8. So we will be moving forward to item 10.9. The to approve and this see if you could correct me, Dr. Rodriguez. Segumura. Vinny, architects agreement for the Baharam Middle School Flood Restoration Project number 2023062 and this report will be presented by our director of maintenance and operations and facilities for Lindo Fernandez. Welcome. Good evening, everybody. Good evening President, Vice President Acosta, Dr. Michelle Rodriguez, board members, cabinet. My name is Alindo Fernandez and I'm the director of maintenance and operations. And I'm here to ask for the approval of these to go into agreement with Segumura and the architects out of San Jose, California for the Baharam Middle School Flood Restoration Project. This project is estimated at $7 million for their compensation for the work. I'm asking for the approval of $840,000 to continue the project with Segumura architects out of San Jose so they could provide a full bid of all sets so we could go out to restore Bajar School. Do we have any public speakers to this action, Madam? We do not. Okay. Seeing none, I'll bring it back to the board. Any questions, comments, discussion? Trustee Soto? Question, comment. So just to initiate this project, this is $7 million for the architect alone. Or is this the scope? No. $840,000. But the project is $7 million? Estimated right now. Yeah. Based on our walk, this is going to get fun because they're going to start opening things up and finding things out. So the architectural fee is $840,000. $840,000. Correct. All right. We'll see how this turns out down the road. Good luck. Thank you. I have a great question. Does this include any improvements to the site? To help flood mitigation or just site improvements that will help it be a better school, cleaner school? Or is it just reconstruction? Reconstruction to what it was at this time. And that's why we have an architect on board. So if any DSA upgrades need to be happened, we're going to do it. Yeah, that's what I was worried about. Okay. So just to speak to that real quick, Trustee D'Serba, all of these dollars that we're spending on our home and all we will be applying for FEMA to reimburse us for all of these dollars, FEMA does allow a small amount to be used to improve over what we had, especially if it's coming up to code, things like that, those will be allowed, but they do have very strict guidelines on what we can do with the dollars that they'll reimburse. So we'll be working closely with the contractor to ensure that we're working with FEMA and not going above and beyond their scope because again, the $7 million we will be asking to be reimbursed by FEMA, which will most likely get about 90% reimbursed. That's great. I'll make a motion to approve. I have a motion. I think Trustee Flores, did you have a question or a comment? Oh, no, I was just going to, you know, you answered it pretty much, but I was going to see like why architect is necessary if they were just replacing like for like, but you answered that for me. I have a first. Can I have a second? I'll second. I have a first. I have a second. All those in favor, please say aye. Aye. The motion carries 601. Thank you. Thank you. Moving on to item 10 .10. This is to add a discussion item on the June 17th, 2023 special board study session regarding the interim superintendent and permanent superintendent selection process. This report will be presented once again by our very own Dr. Michelle Rodriguez, superintendent of schools. Thank you so much. So as we've been discussing earlier this evening, we do have our special board study session on Saturday. Originally it was slated just to be for budget and so just due to recent events, then we're asking to add an additional discussion item as the first item before the board study session so that some community can hear about the process and also board can engage in discussion and direction for staff. So request that we add this action item to our special board study session. Thank you, Dr. Rodriguez. Do we have any public speakers to this item? We do not. Okay. Seeing none, I will bring it back to the board for any discussion. Second. Can I ask a question? No. She extends the meeting to me, but she wants to get out of here. So my question was because that meeting I think when it was approved it was approved to be like 10 to 3 so is that, do you need any structure change in the time or is it 10 to 3 times? I think we'll be fine with the 10 to 3. I'm hope, I mean I guess the question is are we 5 hours of budget is pretty challenging so I think you'll be okay. Right. But if it did go over 3 is that allowed? You could extend. It could. Okay. Just wanted to clarify. Okay, so I have a first and I have a second. Oh, so sorry. Just throw something up back in my head. So just to let the people know what you in the location is it was selected at EA Hall. So it would be at the EA Hall cafeteria. 10 a.m. So see everybody there. Thank you. Thank you for the clarification on that. Okay. So did we vote? Okay. I have a first and a second. All those in favor? Aye. Aye. Sorry. Aye. That carries 601. And then item 10 point 11 schedule an additional regular board meeting for July 2020-23. This report will be presented by Dr. Michelle Rodriguez, superintendent of schools. Yeah, thank you very much. So part of the requirements when you are approving either an interim superintendent or a regular superintendent contract is you must do it at a regular regularly scheduled board meeting. It can't be a special board meeting. So customarily we only have one board meeting in July. And so this would be the official action and notice to the public that we are adding a regularly scheduled board meeting in July. My recommendation is that it is the second week in July, the second Wednesday in July as the first one would hit right at 4th of July. We do have staff that will be out of town and so that would need to just know that it would be a skeletal crew, but I'm sure staff would make sure that they got themselves there. And so we're asking for it if needed because everything can be completed by the June 28 board meeting, you can always cancel this board meeting. This just provides flexibility. Thank you, Dr. Rodriguez. Do we have any public comments on this item? We do not. And I'll bring it back to the board for any questions or comments. Yes. I was just going to say yes. I don't want to I don't want to, you know, do it so close to 4th of July, so I would suggest July 12. And I would make a motion to add that to We have a motion for it to be on Wednesday July 12 and I imagine we would do a regular 6 and 7 o'clock because we may have to have closed session to cover some closed session items with that and then the 7 o'clock start the regular. Perfect. But I think we are looking that it's just going to be on that topic. It doesn't mean we'll be adding other stuff per se. That's true, but we can't limit it at this point because it would technically be a regularly scheduled board meeting. Right. So agenda setting committee will make that determination. Okay. All right. So we have a first and a second. All in favor? Aye. Motion carries 6-0-1. Next we have the consent agenda. Can I have a these are just our routine items that come before the board. Do we have any public speakers sorry to consent agenda? We do not. See none. Are there any items that any of the board members wish to defer? If none, can I have a motion to approve the consent agenda? Yeah, the consent agenda. Okay. I have a motion. No second. Okay. All those in favor please say aye. Aye. Motion carries 6-0-1. There are no deferred consent, but we do need to reconvene to closed session and we will be back when we are done with that to report out of closed session. Okay. I'll call this meeting back to order. So we are returning from closed session. We are under action item 14.1 to report out of closed session. So on with regards to closed session item 2.1 the expulsion under the closed session agenda item the board voted in a motion to approve the recommendation of the district administration of a full expulsion for one calendar year for student number 22-23-013. For closed session item 2.4 I move to approve the certificate of personal report as presented by district administration on June 14, 2023 with 23 and 22 additional action items. I'll need a second. Okay. All those in favor, please say aye. Thank you. That motion carries 6-0-1. With regards to closed session item 2.5 I move to approve the classified personnel report as presented by district administration on June 14, 2023 with 21 and 6 additional action items. I'll need that second. Okay. All those in favor, please say aye. On closed session item 2.6 the board voted 6-0-1 to approve a resignation agreement for one certificated employee number 3357. For closed session item 2.8 the board voted 6-0-1 to approve a settlement agreement between PVUSD and classified employee number 7852. And we do have a few announcements. On behalf of our superintendent and district administration we are pleased to announce Mr. Carlos Olivares promotion to supervisor food and nutrition services operations. Mr. Olivares has 8 years of experience as a buyer in the district's food and nutrition services department. He managed the multitude of supply issues during the pandemic. He goes out of his way to help the community. Mr. Olivares is always looking to learn and understand more about school food and nutrition services. His hobbies include photography, camping, biking and exercising with his dog. He is a long time resident of Watsonville and graduate of Watsonville high school. He takes great pride in being from Watsonville, his job and his family. He looks forward to serving the district and continuing the good work he does. He is proud to welcome Mr. Olivares to his new role as supervisor food and nutrition services operations. That's always great when we're promoting from within, right? Yes. Pajaro Valley Unified School District is pleased to announce the selection of Elizabeth DeVargas Almeida to the position of coordinator of early literacy. Elizabeth comes to PBSD for a unified school district where she served as the academic coach for literacy. She has been heavily involved in all aspects of early literacy during her educational career serving as a teacher and reading TOSA and an early literacy intervention teacher. Elizabeth holds a bachelor's in psychology from Sonoma State as well as multiple subject credentials also from Sonoma State. She obtained a master's in applied school leadership with an administrative credential from National University and Santa Clara and will finalize her educational doctorate this spring. We are excited to welcome this highly accomplished educator to PBSD. Welcome Elizabeth. And our final and third announcement Pajaro Valley Unified School District is pleased to announce the selection of Maria Ferrera to the position of principal for Duncan Holbert. Maria is a highly experienced educator with a background in special education. She served as special education teacher at different grade levels and as new teacher project mentor. Most recently she was awarded teacher of the year in Santa Cruz County. Maria holds a bachelor's degree in liberal studies and an education specialist credential from Fresno State a level two education specialist credential from CSUMB and a master's in education and administrative credential from University of Massachusetts Global. She is excited to have Maria join our team. Go C stars. Welcome Maria. And the last thing is to announce our upcoming board meetings. Bless you as was mentioned earlier numerous times this evening. Our next board meeting is this Saturday June 17th at starting at 10 a.m. at EA Hall School in the cafeteria and then our next regular board meeting will be Wednesday June 28th and with that I will adjourn this meeting at 11 11. Hey, interesting time.