 move to open the regular select board meeting and starting with the minutes from the March 13th meeting which I think it I've read them over they look fine and accurate yep they look good to me too so me too all in favor hi all right okay and then we already did that so the we have some vacant appointments but maybe we'll save that out till after we move through the guests we have in the house Dean and Janice I think you're here to talk about the about the emergency shelter or skate space or both I'm here for balls but yeah there's a one sheet there with what I want to talk to you about the clerks have put a message on the answering machine so if there's a emergency people that call the town office can get directed to either Leslie or me or select board I talked to Tyga Christie who's the Southern Regional Coordinator for Department of Public Safety Emergency Management she said all of the towns that have shelters in the southern half of the state none of them go through the select board they just if the shelter leaders decide to open a shelter you open it and then you call a select board and then the select board gets a hold of DPS and they tell 211 in case people call 211 so I just wanted to have that bit of a policy changed and she also said that it really needs to be written into the town emergency plan and I I think there's something Michaela and I put something in there this last time around about the shelter but I'm not exactly sure how it's worded so then there's Leslie and I came up with level one level two shelters so level one is if a resident has emergent needs such as a home fire flood or extended power outage saying cold weather less than 30 no no backup heat or no power more than 24 hours or if there's families with infants that don't have water and don't have heat they need shelter faster usually than older folks so that being like a level one shelter opening and then level two would be if there's an extended period and there's a power outage we would have a warning shelter open first and then if there's a need for overnight stay and I thought if it's a small number of people we could use this room because there's a generator now people could come and charge their devices and whatever they have to do get water or something but if they need overnight we can go down to school and schools closing they said no to Suzuki this summer because they're replacing the heating system apparently so I checked with the principal Lindy she said if there's a need for a shelter we can still get in there and the power is not going to be off and it's still going to be usable I don't know what kind of heat they're installing or what's going on down there but she said we could access it for a shelter if we need it I think they're putting in a pellet boiler yeah yeah and just as a kind of on this side I called 211 I tried to call 211 I have EC fiber up on the hill and I couldn't get through with numerous tries so I called you see Fiverr and they said oh you have to they changed the state says because they have the suicide hotline it's three digits you can't only dial though that three double digit number if you want to call 211 you have to do it only from a cell phone it does not work from a landline and I said so when the power is out and people need to do 211 and they don't have a cell phone or we don't have cell service then what and they just said well this woman Chris Tiger Christie from DPS said oh yeah nobody get a hold of anybody right so I'm still working on that interesting now we do have a new emergency guide to Larry Pleasant right I know yeah sorry he's got to go through a lot of training yeah yeah and I also talked with Rebecca O'Berry at Gifford she's the VP over there and we long ago Vic and I had come up with an MOU with the Gifford if we want to use the clinic space for some reason an emergency but that had never been renewed so I updated it and renewed it with her and they signed it so I think I gave you a copy of that didn't I Julie they put in the book yeah so what's the term on that one year two years it's a I've told her I'd get back for a next year so okay we'll just keep going on a one-year base okay okay okay that's my spiel okay if we do the level one level two and I decide Leslie and I decide when it makes sense to me I mean the less less hands that you have to go through an emergency the better well if we have a real true emergency you're gonna be busy yeah you know you know so Leslie and I can figure it out of course we'll call you and say we're gonna open a shelter or whatever but I think we should just be able to make a decision and call the volunteers and get moving on it yeah okay well for that great so is that when it is yeah we need to put that in writing is that it an official policy change a policy yeah we should probably look at the what it says in there now yeah and see what we need to add to make that happen make that an official yeah that'd be great if you could write up a draft of that yeah all right Dean let's see where do I begin I did that one go in front of the select Ford really in September asking for some legal help with the possible easement of property line from Martha Slater to skate space and I've had discussions with Dune regarding lawyers to use I did reach out to both cricket and this Ebenezer pundersen I sent an email I think it was four o'clock today that you probably all haven't read but it's skimming it I kind of I got the feeling that after talking with Martha over the course of the winter an easement would be adequate for this and not a boundary change for the use of that was like the opposite of what my conversation with Martha was I thought it would be cleaner and more clear to do the minor lot line adjustment so bottom line because I did talk to Martha this afternoon after I sent that email and I shared it with her as well because I want everybody on the same page but bottom line she does not want to incur any cost right and so it doesn't matter how it's resolved to me that did the number that we got from Ebenezer is you know 220 an hour and he's got a letter of intent in that what I sent you I can read it if you want but yeah okay you know he thinks it's going to be somewhere between fifteen hundred and twenty two hundred dollars to do this so I'm requesting that that go forward to basically get this easement and you when I talked we could even or I guess we have to clarify whether it's the easement or a boundary line adjustment the Martha has something to contribute yeah I mean when I gave the land to the town 2030 however many years ago for the initial thing it was because Katie Doherty was in my son Peter's class and because I just wanted to do something that I could do to help and I had no idea until just recently of course that there was a problem with the way it had been surveyed or whatever till cricket picked that up so when I was talking to Dean today I mean I don't want to cost the the I didn't know he mentioned something about that lawyer thought I might have to hire a lawyer and everything I don't really have extra money for things like that and I don't really see why it has to be hard like that all I want I had been asked am I willing to sign to you know an easement or whatever to let it be where it is you know and that's fine with me I don't I don't have a problem with it you know I I'm happy to do whatever makes is is the easiest for the town and the cheapest because I want skate space to to continue to you know be there and they're working on fixing it up and making it even better so okay does this make any sense I'm sorry I just was just trying to say that I just was I'm willing to do whatever it takes to make it as simple and as cheap as possible I can read Ebenezer's email it clarifies it and basically it's it's lawyer ease they basically want they he wants to talk he's the town lawyer and then he needs somebody else to talk to in a lawyer fashion and in reality if somehow he could write up an easement she would sign it and we'd be done with it that's kind of what I see the simplest version of this I don't see why it should take $1,500 or $2,500 but the other thing is the easement she continues to own the property it's really you know I'm gonna read it because it will clarify the this was in response to cricket from the town's perspective fee simple ownership would be better so that will take the form sounds like the town Martha first need to agree on whether this will take the form of an easement or a fee simple transfer from the town's perspective fee simple ownership would be better but if Martha prefers perpetual easement that can work I would say that for Martha a fee simple transfer makes liability issues cleaner for her so he's looking out for yeah as well for the select board meeting tonight just let them know that my fee is 220 an hour and I don't need a retainer my guess would be that from soup the nuts whether this is an easement or a fee simple transfer my bill end up between 1,500 and 2,500 this would include permit compliance town zoning permit and state wastewater exemption title update drafting signing recording necessary transfer docs hopefully Martha will have her own attorney and this will certainly make things easier on my end so he's that's what his recommendation is she doesn't want to pay for an attorney I I've also thought about reaching out to somebody I know and try to get pro bono scenario yeah because what is a fee simple versus minor lot line adjustment is that the same thing I think they are it's just more lawyerly way of saying excuse me I misunderstood about an easement what I I didn't have any idea that I would still technically own the property with that way no I I want you know keep it I be blonde to the town it's fine I'll sign off on it you know whatever the part is to adjust the lot line you know you're saying move the boundary yes I guess I mean that makes I don't know what everyone else thinks but it's that's what I was thought it was going to be was that they were going to change where the lot line was going to be so I wouldn't own a put that prior part anymore it made sense to me why should I because it's part of this of skate space and you know that's fine I'm willing to sign off on that I don't know how to go about it though well we're we'll hop you with that that part of it and I think that I agree we could do a little reaching out to see if someone would be interested in doing it reduce straight but I think that that and my thought is the town would be covering any expense on Martha's behalf because we're yeah she's gifting us this land well cleaner down the road yeah thank you you know if that's possible I would appreciate it I I just I don't have a lawyer the last time I had a lawyer was when I wrote my will out 10 12 years ago and Sandy husband was still a lawyer and so I don't have a lawyer anyway all right thank you very much so just encourage you know a survey cost just a line change basically right they just need to find a pen and shoot it yeah be done with it drop a little map shows it where I feel like I'm getting deeper into things that I really and I would like to you know I will obviously help Jan is helped immensely and basically the reason we're doing this is to clean up the grants that we're going for right and to not have anything in the way when we actually do this project yeah so and but I'd rather focus on that than and this talk to lawyers yeah yeah all right well let's leave that in our hands I will reach out to the one thing the one person that I know yeah and I will respond to the select board in that in that respect yep but there's no guarantees I haven't mentioned it I just I want to I want I want to move it forward somehow yeah okay and the deadline the first grant deadline is June right Dean which one is that you had one that was early September yeah that's the that's the big one that we're going for the recreation but we're we're searching for other resources I reached out to Lawson's just recently and Jan did as well and I've got a couple more for our next meeting Jan so we're on it I just don't want to deal with lawyers it seems like it just goes down this rabbit hole yeah quickly but it's when she donated the land yeah however many years ago it was and it should have been correct at that point yeah and it was only by accident that it wasn't well you know I have a feeling that I this is my simple version if we if cricket hadn't brought it up I probably would have just gone ahead and done what we need to do and nobody would know the difference right you know and it would be done and we wouldn't have to jump through these hoops right I want all the eyes and cross all the teeth doing it correctly yeah well we'll get it figured out yeah all right so do you want I'll be in touch with do I just email you and they all read it is that how it works yeah okay all right okay great thank you yep yeah okay onto the new business the few vacant appointments that we had still outstanding is anyone had a chance to chat with any of these people that we're going to talk to Nick is going to take it I didn't send him an email because we recently received screen update information so I forwarded it to him and asked him and he said oh Nick will take it on okay so I moved to a point Nick I'm cute dough at the for the green up big coordinator second okay on there okay we go from the bottom and go up has anyone had a chance to talk with Robert mayor about being on the budget committee so we'll look that about Tim Crowley he's in Florida he's in Florida all right and he's some talked about to Jim Bowen someone who talked about mentioned him so we still have a few out there obviously we kind of let that linger well um well we got one move on move on to do more as we move on okay okay I said that he was willing to do the transfer station or whatever it was okay take your ball in spot yeah he said he would be happy to do it if you guys that the recycling coordinator to does he want to do that he said that he would but really works closely with Bonnie frequently so truly did that yeah so Julie's get that yeah and Troy's on here so if you wanted to say no he could unmute himself but I did not know to do that I've moved to a point try to the White River Alliance right on paper hi thank you Troy there thank you Troy and Mark has got something I'm sorry I couldn't hear Troy's last name or what Troy was being appointed to something about the transfer station right that is the White River Alliance Royalton advisory committee okay and and wait so it's the White River Royalton advisory committee White River Alliance Royalton advisory committee okay and what is Troy's last name oh that's Kristen's husband I'm so sorry excuse me all right I apologize hey that's on record we have an application from the Vermont Grand Fondo event on Saturday June 24th in the early afternoon what is that Grand Fondo is it's like a it's a it's a bike and race ride that Rochester is one of 12 plus towns through which 450 cyclists will pass over an eight-hour time frame and the department the Vermont Department of Public Safety requires them to gain permission from each town to notice by each town that they will be coming through and they will sign roadways and busy intersections and they've done this for a few years yes they're the ones they tried to go up Bethel Mountain Road when it was torn apart apart and they are insured they have so I've moved to approve so I can favor and so we also have a request to change the name of a road from a road to a drive did we table that we're gonna table that because we're okay well I'm just gonna give update we on that process involves communicating with everyone that lives on that road and we haven't been able to and 911 so we have still some more some things to check off so that was tabled because we're not gonna make that so who would incur the expense of new signs the individual who has requested this is there a sign the road has a sign be a road sign that says you know because it's just it's in there I don't think the town should have to incur the expense of a sign we'd have to we'd have to put a new sign at the end entrance because it's a separate route road or drive or whatever you know it's what's that how far do we plow oh it's not a it's private but it's private role but it's not we don't plow it I didn't think so if it's a private road I think that they could the sign yeah because it should say private on the sign anyway yeah not town road so you know they'd have to change the sign themselves I would think because not a town-supported road for E 911 purposes I would think it have to have a sign as part of it and it should say private on it doesn't any road that has two houses on it have to have a sign I don't know if that's a rule or not but I would think so there has to be some identification for E 911 okay well that to be continued next on the agenda we've got the RSUD Rochester Stockbridge Unified District school vote is May the second and so we're we're gonna warn that the legal voters of the town of Rochester are hereby notified and warned to meet on Tuesday May 2nd 2023 at the Rochester town office located at 67 School Street in Rochester Vermont beginning at 10 a.m. when the polls will open and ending at 7 p.m. to vote by Australian ballot to transact following business and that's going to oh wait this is that was too okay so we're putting a couple together this is the announcement to vote on whether or not to authorize cannabis retailers and integrated licenses in town pursuant to 7 VSA 8863 and then the others just one that we were talking about I thought I was talking about first the shadow voters of the town of Rochester authorized this is the one thank you the annual meeting warning for the school and the legal voters of Rochester Stockbridge Unified District consisting of the town of Rochester and Stockbridge notified and warned to meet at the Rochester campus so the Rochester Stockbridge Unified District in Rochester on May 2nd at 7 p.m. to consider an act upon the following articles 1 through 10 and discuss the articles to be voted upon by Australian ballot article 11 only so the you guys want me to read through all these or we just can basically the one for Australian ballot is the budget no it's only the directors only the directors to the elected directors the rest of them are going to be you have to be in person at the meeting to elect a moderator electric school district clerk school district treasurer to fix the salaries and onward that's gonna be a floor vote that'd be a floor vote and that is also to shallow voters of the school district approve the school board to expend four million six hundred fifty two thousand nine hundred and sixty three dollars which is the amount the school board is determined to be necessary for the ensuing fiscal year but it makes the town but it seems pretty right Martha's got a question I got somewhat confused there am I correct that the meeting is on Tuesday evening the second at 7 o'clock or is it on Monday the first at 7 o'clock no it's May 2nd at 7 p.m. okay so that's Tuesday May 2nd at 7 p.m. and and everything is going to be decided there in the auditorium except where you have to vote on the budget by Australian ballot while you're there you can't just raise your hand opposite opposite okay the only thing that is by Australian ballot which we can be vote all day is to elected directors to the Rochester Stockbridge unified school district for the Rochester to what day is right Chester Tuesday that is the second here I have one position it's only one position that's up so the meeting is until after you have the not confused two positions it's two weeks we've we've vote here at the town office during the day for the new director to represent Rochester on the school board and then at 7 o'clock we go to the gym in Rochester the gym the gymnasium in Rochester to vote on the budget in person from the floor from the gym so you vote during the day 10 to 7 on school directors and then at 7 p.m. you go to the gym for the meeting and voting on the budget correct right so I have a question when our two schools merged did the policy of voting the budget by Australian ballot also change we voted years ago to have Australian ballot for our budget and we're not going to vote Australian ballot any longer for our budget according to that warning are you saying that we voted that when we were just Rochester or not to do a student ballot but the Rochester school boy has dissolved and it is now the Rochester so that's what I asked was that policy did that dissolve with that policy with that merger my guess would be yes the way that Tara explained it that this happened over four years ago it used to be set up this way so with COVID it all changed and became Australian ballot for everything now it's going back to the way they said that it was before many years ago and you can request absentee ballots for both votes and they'll be available to mail out or pick up you got that Martha for both the meeting for it better clarify that in person and no for both the town the special cannabis and for the director Australian but not the budget but not the budget I will I will do my best to make sure I get this right and I think what I'm going to do if Julie doesn't mind is when I get that section written I will give her a buzz tomorrow and read it to her and say Julie is that correct and she will either say yes or no if she doesn't mind thank you it took us a couple days to get it in the office yeah so do we have anyone on zoom for representing the library tonight no we have Jeff depart and no one from Terry it's not on there probably no hey Jeff hey we got a report from the historical preservation folks about the library and they've got a lot of different ideas as to how things should go on and what I have proposed in the draft scope of work so I will go back to the drawing board with that the we also had a contractor up on the roof last week unfortunately he was not able to find the two screw holes that Jimmy Harvey saw from inside the attic he did do some clocking flashing flashing was in pretty bad shape up where the chimney comes up against the back of the gable end of the building and took some photos and characterized the roof as needing work the passengers are rusting out and you know they're starting to have holes bigger than the fasteners in some locations it is a 40 year old roof and their recommendation was to put a new one up okay well that's why we sent one up someone up there to look at it see what the situation was yeah one of the things I don't know is what can what kind of limitations exist we're getting prices on things that I assume have to be bid out you know a lot is there a dollar amount where things are required to be put out to bid and what happens if you had several stages of thing well they're trying to get to the grants gotta have some kind of idea as to what things are going to cost generally ten thousand dollars is the threshold when we're need to go out to bid and the question of of phasing it that's a good question I mean there has been times when we have phased projects to keep them you know to sidestep that requirement but if this is a pretty big job I don't know how easily I think that it is probably going to be considered all one project but I know I was been pondering this for a couple days and thinking that we had talked about using ARPA money for some of this library so and maybe a choice we may want to think about is to get a price on re-roofing and look at that as part of the ARPA piece because we could do that separate from what we don't know what this historical piece of this library is going to be in the grant process that we'd have to go through but the roof part we could nail down as far as we could get three bids on replacement and we could figure out what that would cost in the ARPA money would be used for that and that would take care of the roof but it wouldn't do anything for the sides but I think our original process when we talked about using ARPA money was we were looking at like forty thousand for the building for that library and we were hoping to just redo the sides but it's turned into something else that you know I'm not sure that that's going to be the amount we're going to need to use for coverage but I think if we need to replace the roof it would be something that we could use the ARPA money for that we could nail down without any issue and we could get stand and seam roof or metal corrugated however you want to we want to do that or even shingle if that's what we want to go back to and get a price for that we could nail that down with three different as long as that project the roof could also be considered part of the match for the grant that they're going for right because we we did say something to the effect of a 10% match to the grant up to twenty thousand dollars right so if we could go ahead and do the roof as long as it becomes part of the big plan and use it as that buffer to and that might be something that we should look at and how we do that so I don't know what what's your thought on that Jeff that sounds like a good idea to me it takes care of the roof with one funding source and the matching component of it helps the rest of the project and it puts the fire out right for what the damage is being created by the roof well it solves one one problem anyway yeah the top problem start from the top and work our way down yeah so I'm gonna you know we got a report from the historic preservation folks they feel actually they feel that they little tiny piece of flashing that got put on after the fact the separation between the first and the second floor has solved all our water problems they I don't buy it there's no drainage plane there's no whether resistive barrier to my knowledge at least as far as I can see and I would love to be able to take a little piece out of that wall to confirm exactly what is there the but but you know what they feel is that there just been so many layers of paint put over the top of it that the paint now can't adhere and it's buckling and pushing off the wedding on the backside didn't help that the problem is that they're suggesting is that we we basically scrape all the paint off the outside and repaint and that that will take care of things I believe we've got to create an airspace in there and and get when things get wet inside we need to give it a chance to get dry and need the wedding and the drying to happen roughly the same rate and that's you know that's what's the current best practice from a building science standpoint if we take all the lead uncovered on cladding off there we can get a membrane on the that's breathable on the outside of the studs on the sheathing we can create either a three eighths to a three quarter inch airspace put the material in the bottom and at the top to keep rodents and critters out and putting on the new cladding we can paint with primer the backside of that cladding as well as the front side and then two coats on the top coats on it will give it a much more robust lifetime that process I utilized in my own home I painted it in 2004 that house this house has no problems where the vented rain screen exists was that painter state yet what was that Frank what was that painter state um the where the good part of the wall is pain okay I would not recommend staying but what I'll do is I will try to push back politely regarding uh you know the the original reason we got going on this uh that's fixing the wall assembly right um that doesn't solve the issue with the windows though that doesn't address that water sitting on those cells well I think we we need to probably make sure that we clear the snow along those walls a little bit but um actually creating the water screen creating a vented rain screen which creates a space for that water to drain out of um will fix the problem around the windows particularly if we replace the windows where we can then much more easily tie in the weather resistive barrier and get everything sealed properly it's a challenge to seal around the window opening when there's already a window in it yeah well I'm going to go back to the drawing board and see if we can get them to you know I don't really see why they should object to to this component because it's not a visual thing at all right all right yeah push away I'll be in touch with you about the rooms Jeff I think we might might want to look at it that way and see what what we get for pricing on that does does the board have a stand have standard requirements for insurance and you know some some basic language with contracts that go out of construction standpoint and I think there are some things that you know referencing meeting energy code where it pertains this building may not pertain if it's in the historic district but also you know adhering to fall safe criteria um you know having making sure that people are properly insured so that my ability doesn't wind up back with the town somehow Jeff as of April 1st which is right around the corner all residential contractors need to be licensed by the state of Vermont they have to go to the office of professional regulation and sign themselves up with a fee so along with that process um they submit their insurance and their um their corporate registration whether it be a corporation or an LLC along with that so you would you would want to be looking for a state certified contractor because as of April 1st they're all supposed to be certified that would help them there yeah they're not really certified they're registered there's other than the insurance requirements that you mentioned and that is correct other than that it's simply a registry of builders that do projects I think that that are up to or exceed $10,000 something like that you know there's been no enforcement of the energy code period since its inception in 97 so you know I continually find builders who claim they don't know that there is one and I've also been trying to get some of the younger ones some of the links to things like that requirement and I hand out energy code books to them as well if I see them on a job site or that farmers market and they haven't gotten one of them that is a good point but I think there's probably some other things that the town may want to consider as boilerplate and contracts for construction work and we do generally yeah we normally fall into a contract as well all right well thank you for puzzling through all this with us Jeff you're welcome yep it's um making progress little by little um is that it grant updates yeah yeah grant updates sir not much um we did on March 20th receive our final FEMA payment oh we did I'm excited to say yes 47,699 dollars and 11 cents so we are done with that our final reimbursement for how Brooke design was submitted last week in the amount of 3,500 dollars and I have a letter in there that I asked you to sign doing um so I can get access to the GEARS website um just so I can keep track of all the grants I was was speaking with Cassie Bell and she asked me to do that that's that all right we'll be sitting down yes next week sometime I think um with John and try to get Rita and Chris Bump involved and figure out what the class two paving grant that John wants to look at and figure where that can go because that has to be done by April 15th I think it is tax day I believe and um originated with Rita did you is that something that started with Rita like did she reach out to John about that yes I believe so okay yep I think that's the same one and plus and we'll have to look for another 25,000 after uh June 30th for the bridge that we'll have to do which Chris Bump would do and he has mentioned that he wants to get with us and I think they asked to try to get some meeting together last week but the office was a little bit in enough people um due to circumstances yeah you said he'd be back in touch this week so we'll get to that and there's some other things we need to address with them yep also yep thank you I'm moving on to old business we've got um a um section 256 in 14 and um in our um master financial policy that we need to adopt so section two is a purchasing policy and section five is a debt management policy section six is a capital budget and program policy and section 14 is a grant reporting procedure policy and so these are all just um steps we need to take to um have our duck's in a row to um be ready to be compliant with their required financial policy to them so I'd move to approve these policies I can second that yeah all in favor all right yeah so a lot of this has um been um provided and dictated by by the state and in the VLCT it's not like um we've had to create this out of thin air but we definitely have to adopt it so that one and as the world turns this can only be a method yes the first policies I don't know if you saw there's one in done I'll see you in the morning and you said there's some old ones that we didn't sign the first ones we gave you a signature page so there are things all right yeah make sure you sign everything okay so we got those anything else from zoom rooms kind of emptied out rooms all set just us so I guess we'll uh journey and pay some bills move to adjourn second all in favor all right all right take care