 It's four o'clock, and I'd like to call the city planning commission meeting for May 12th to order with the Planner, please call the roll mayor van der steen here alderman boran Here Ryan sasma Jerry Jones Marilyn Montemire Here David Huffman Don's feet on Seven are present. Thank you very much Please stand and join me in the Pledge of Allegiance I pledge allegiance to the flag Next is the introduction of committee members and staff. I'll start on that end with David Jerry Jones vice-chairman My van der steen mayor and chairman Chad Pellichick planning director Steve Sloplowski from the planning department And online Marilyn Montemay or citizen Alderman Jim boran. I'm 10th district. I'm the alderman on the plan commission Welcome everyone. Thank you for those introductions does anyone on the Plan Commission have any potential conflict of interest with the items before us today? Hearing none next item is to move on and approve the minutes from our planning commission meeting on April 28th I entertain a motion Thank you for that motion in support to approve those minutes. Is there any discussion? Hearing no discussion all those in favor of the motion, please signify by saying aye opposed Motion passes Next move on to items for discussion and possible action item 3.1 is a conditional use and variance application by van wike auto ink to permit auto sales and display at Doug's Auto Service located at 1821 Cooper Avenue turn it over to Steve for a report on this item. All right. Thanks, mayor Ben van wik is here the new owner of Doug's Auto Service and Ben is looking to add some auto sales at Doug's Auto Doug's Auto has been in business since 1977 The applicant indicates that they're proposing the auto sales because he's had a number of people looking for vehicles over the years And since he's not doesn't have the ability to sell vehicles He has to pass them on to other customers and can lose those customers and have them have their cars and things like that serviced and other auto repair dealerships, so what? Mr.. Van wik is looking to do is to have the ability to sell three vehicles on that site Okay, anyways, you can see where the three vehicles are located on Calumet Drive on the map that you have before you and that's where and That's where They would like to have the vehicles along Calumet Drive So so he's looking at the ability to have three indicates that there's an ability to have quite a bit of parking on site And there's also some spaces in the neighboring business next door that you can see on that the Street to the West is called Cole's Court and there's an ability to utilize some of the parking at that The neighboring property to the south Um The only concern that staff really had with the proposal is the parking I have not heard from anyone that we sent out notice to in terms of any sort of concerns Neighbor concerns or anything of that matter And other than that there was a few items on the Cole's Court side of the building That there were some tires and just some miscellaneous debris I spoke into Mr. Van Wyke about that and he told me that there's an ability that he is in the process of screening And doing some screening behind the building that all of that stuff will be removed from the street So other than that staff was recommending approval of the proposal with the conditions you have before you Steve thanks for that staff report. Mr. Van Wyke, would you like to add anything to that? Okay commissioners Mayor Go ahead Jim. I somebody hasn't made a motion. I will make a motion to approve subject to conditions Thank you for that motion. Is there a second and Jerry seconds it Jerry. Did you have some comments? Okay, please go ahead There we go Okay, I'm just a quick question for you with the number of these stalls and spots that are on the lot How many vehicles are you working on as far as repair goes at any one time in addition to the three vehicles? That you'll be listed for sale Yeah, please step right up to the podium. Thank you. Um, it definitely ranges on the day and how busy we are we've seen upwards of maybe 15 to 16 vehicles at one time that we work on I Did count the number of spots that are a lot allows and it's about 20 at max capacity Plus we also have some parking for our employee vehicles in the Adjoining business behind us So we've a lit that's four vehicles we've eliminated out of the parking so I'm also in the middle of trying to purchase another shop in order to expand and get some more room So but with what we have right now Definitely the maximum amount of cars that we have had come in for repair. We've been able to work with it And you'll have the new cars in the same spot every time I'm gonna guess. Yeah, I'm gonna let I'm gonna allot them in a certain spot in the parking lot for sale If they're getting worked on pre-sale before they're up for sale, then I will They might be in other spots, but when they're for sale, they will be in those in those places. Okay. Thank you. Thank you Thank you. Is there any other discussion? Ryan You have to use the on-street parking at all your business right now. I do Just to make it easier for us but We have about four to five spots that we can use next to our building So we mainly use them We used to park all over the place and I've been trying to change that so Maybe one or two cars might get scattered in other spots, but majority of them they get they stay in our lot So after you're done working on them you drop them off out in the street or do people like in the morning drop them off out in the Street to get work done most of them drop them off in the parking lot. Okay. Yeah So I'll retell them to drop them off in the parking lot remove them if we have to It's a small area, but we stay on top of it And my other question is for Steve how many letters did you send out? Looks like about 16 And you know You know, and you know, there's definitely And you can you can kind of see that you know on Cole's court in this area You know that there is a little bit of parking and things like that that does take place in that area So all of those neighbors in this general vicinity this area across the street You know, so there was about 16 properties that received Letters of this and I did not get a single call from anyone on this matter Okay. Thank you. Thank you. Ben. Don't you also charge a fee for People to pick up vehicles and things like that may want to explain that I charge a $15 a day storage fee So if somebody it gets people to come pick up their cars We rarely get one left over and I have gotten to a point where I do park it at my personal house if it Becomes a problem with somebody leaving a car around Okay, thank you other discussion Don sweeten. Would there be any changers in signage? I actually just had new signs put up Last fall So I don't see any changing in signage I'm not I'm still sticking more to the repair side of it then I am the car sales It's not going to be my main source of income there. So this is just Expand a little bit. Thank you. Thank you. Any other discussion? Okay, we have a motion on the floor all those in favor of the motion to Prove the conditional use and variance application to be signified by saying aye opposed Opposed Motion passes. Good luck with your project. Thank you Item 3.2 is a preliminary plaid approval for stony Brook stone Brook crossing addition number one located south of Fox Meadows subdivision between South Business Drive and many road Steve. All right Ross Warner is online. So this was a preliminary plat that the plan Commission had looked at in believe it was February and one of the conditions of that approval of that preliminary plat had to do with the city park located at the Southeast corner of the subdivision and there was a thought of potentially swapping that property and creating a new city park elsewhere in the subdivision that kind of went to Marina Parks and Forestry and there was some Not everyone was receptive to that idea. So the Warner is elected to Just remove that and keep the park where it is There's discussions with the city in terms of Outlat 3 which is located at the southeast corner of stone Brook Yeah, the southwest corner of stone Brook and many road. So that would be Outlat 3 which would be worked with with the city and Eventually the parks department in may do some improvements to that part So that was kind of the switch is with the subdivision itself Everything else is virtually the same to what the plan Commission had looked at previously It's just that that park is now going to be at the southeast corner and it's not included as part of the subdivision so that being said there's 44 lots in the subdivision that are zoned mr. Eight which allow for single family and two family Developments there's 87 lots that will be for single family subdivision or single family Dwellings and then at the northwest corner of the property. It's lot 145 that remain neighborhood commercial And that there's no formal development of that at this point in time But it is a mixed use zone that would allow for residential as well as some commercial There's the plan basically as you can see is to have two main and or one main entrance Road that would come from business drive and then one that would come from many There's five cul-de-sacs in the subdivision and then another primary road is Rimrock Road Other than that they're creating Two three outlets two of the outlets are used going to be used for Sib city stormwater ponds for Storm drainage in the facility and again out lot three is going to be for that Half acre for that neighborhood park The only other thing to mention to the plan Commission to be aware of is that the streets in the subdivision are not going to be a typical city street Specification in terms of curb gutter and sidewalk This is going to be Pavement with ditches and in and the main roads you would have a four-foot wide pedestrian pathway along the roads so Other than that the subdivision is basically identical to what you had seen previously and staff was recommended approval Thank you for that report Steve Mr. Warner did you want to add anything to Steve's report on the changes to this plat for the subdivision? No, I think Steve did a good job of okay. Thank you commissioners any discussion Otherwise that entertain a motion one question. I'll go ahead Marilyn What is meant by two family home Marilyn that would mean that they could in in that neighborhood residential They could either do a single family or say for example a duplex up and down side by side So that's what the two family refers to Owner living in one or don't we make that kind of rule? Nope that would be up to the owner who purchased that property and then they would have the ability to I guess they could rent it They could condo it But no there's nothing that says that it necessarily needs to be home ownership now I'm not sure Ross if you can address that if there's any type of Covenants that restrict that but maybe you could address that from your end. Thank you. Thank you for the information Mayor I have some questions go ahead Jim Thank You mayor Mr. Warner I on the on the 87 single-family homes. What are your price points going to be on those homes? So generally speaking our homes for single-family are between 250,000 to 450,000 is where our homes that we build throughout the county currently are and Then the other the other 44 I guess those were those those were some of the Possibly the two families that generally in the same price range Yeah, so two families you start from a little bit less probably about 235 to 350,000 per unit So per side, so they would be a little bit less, but Not substantially different And I have a and then I have a another question the the stormwater ponds are those going to be I looked at the map Earlier today, but are the stormwater ponds just going to be independent? Or are you planning to actually build houses around the pond? Those two outlaw would be just the pond and there'd be no houses on those two lots specifically Okay, but there would be lots adjacent to them, but with you know adequate distance to Not be truly on the pond Thank you. I just wanted to add that I represent district 10 on the far south side This is a very exciting development for the far south side of shabuagan shabuagan having a having a residential Subdivision and also the property taxes that this development is going to generate for the city is going to be a huge help To our annual budget, so I fully support this and I wish you a lot of luck on the project mr. Werner Thank you Thank you for those comments with that I'd entertain a motion Thank you for the motion in support to approve the project with staff recommendations is there one any other discussion before we vote Seeing none all those in favor of the motion please signify by saying aye Chair votes aye Opposed motion passes Thank you very much for your project mr. Werner Next we'll go on to item 3.3, which is our own number one of 2021 approving the capital improvements program is recommended by the capital improvements commission for the program period of 2021 through 2025 and adopting the program for implementation Steve You have anything on this or Chad So I don't know if we want to if you chair if we could ask Darrell to come forward and just talk about what was approved Thank you Darrell as as many of you plan commissioners are aware this process kicks off in Early spring with the department heads identifying Updates to their prior five-year capital improvement plan following their submittal Again the key is to try and create a level purchasing Over the five different years Based upon your many of you being involved in this in the past Also a key consideration is the amount of debt needed to support these projects whether they'd be capital equipment purchases or or actual construction related projects The Next step is a presentation to the capital improvement commission. They typically meet twice Presentation was made by each department head Regarding their projects and of course the 2025 being the new year all those projects typically are new for consideration There were some new there was additional information provided at those meetings Specifically regarding Shoreline Metro and some of the federal CARES Act funding to allow for many of the originally planned 2024 2025 moving them up and occurring in either 2021 or 2022 Also, the expectation is Many of those purchases will be done a hundred percent with CARES Act funding. Normally. It's an 80-20 split So that definitely helped on the total Debt that's being recommended in front before you The changes that were made By the capital improvements commission are highlighted in orange if you have the spreadsheet That you're able to pull up the I'm trying to think if there was one more change. I think that was substantially the change To the five-year capital improvement plan as presented to the capital improvement So following your review it will go to the Common Council for their final consideration and ultimate action on it In regards to the amount of debt necessary for general obligation again There's there's additional debt that is either TID or that is user fee paid by the utilities the 20 20.4 million is 800,000 dollars higher Than the five-year capital improvement program that was presented to you a year ago. So slightly more debt associated with this project but Averaging a little over four million dollars on any given year Any questions? Dearly thought there was an amendment that was necessary for transit Is that all corrected or is there still something that needs to be done? Before it goes on to the city council Great question. I'm trying to recall if the commission at their second meeting already made that Substitution as part of their recommendation. I think that's still necessary The you know utilizing the CARES Act related information As far as a hundred percent funding and moving it to earlier year Mayor's asking whether in the final recommendation from the capital improvement Commission whether they took care of that or whether that responsibility lies now with the Plan Commission Derek could you maybe explain the the change that was made? I think they discussed it But the documents that they Proved, I don't think included all of the changes So if you can just describe the change that took place then we can maybe amend that on the floor here okay As as city administrator Hofflin explained there was a couple projects that we bumped up One related to some improvements to our facility for calendar year 2022. I think it was We bumped that up for next year so that we could take advantage of these CARES Act Federal dollars that are available for transit We did receive just under three point five million dollars. That's gonna offset Lost revenues and some of our expenses in our operation budget, but then we'll have some opportunity to use Some of those funds for capital projects as well One of the other projects that we had Allocated was for paratransit vehicles and we had talked about doing two vehicles instead of one And that was that I think a hundred and eighty thousand dollars Project the other one I talked about with our facility changes was two hundred thousand so we allocated Three hundred eighty thousand dollars to CARES Act projects for calendar year 2021 instead of using local dollars or a mixture of local and federal dollars for those projects in 2022 mayor van der steen I Think the I think your recollection is in regards to specifically the or the orange two In 2021 we had a busted formula in our spreadsheet and as a result there was an error and so the orange reflects an administrative change to be consistent with the individual project pages and And so that was identified after the cap improvement commission met And we wanted to identify that before you as plan commissioners Okay, do we need an amendment to make that correction? I think we do. Okay. Thank you for that information Derek and If you look at the spreadsheet that's attached to the RO though it has a It has the dupers that Derek actually talked about Yeah, this is a different item that Darrell's talking about Chad do you have I can't see so it is does it have 1.99? It's got a for debt or I'm sorry for grants for 2021 Well, it doesn't get into the specifics as to how they're funded. It just talks about the projects Right, but yeah, it was the summary spreadsheet Which again had an error in its formula? On page one of the spreadsheet It's got it's got count. It's got an updated orange at 1.99 9 0 4 0 Yeah, I think for county state and federal grants. Yeah, previously. I think the cap improvement Commission the spreadsheet which they Reviewed and took action on the grants was 1.619 as opposed to That number should be one point one million nine hundred ninety nine thousand oh four oh and the Reduced amount for general obligation Borrowed funds should be four million two hundred forty one thousand three sixty seven. That's what's in the spreadsheet. Okay Okay, so we need a motion first of all to approve the capital improvements program Thank you for that motion in support and then I need an amendment to Do what Darrell suggested and what's now in the documents for us to approve? It's in there though. Yeah, but it wasn't when it went through the last one So we need an amendment to change it to this and then we'll approve it and send it on to council Okay, seems like okay Okay, we have the amendment on the floor Darrell just articulated the numbers. Is there any other discussion on the amendment? Seeing none all those in favor of the amendment, please signify by saying aye Chair votes aye opposed Very good the amendment passes. So now we're voting on the main motion to approve the program as amended Go ahead Jim Correct that is the corrected amount instead of the four point six million We will be borrowing that probably around this time next year similar to what we just did for some of the 2020 projects That is correct All right, thank you Is there any other discussion on the motion? Go ahead Darrell I want to say something go ahead Marilyn. Oh Thank you Good work on the part of the capital improvements commission and the administration and Derek using that Here's money good work Thank you Darrell. I just want to confirm again the changes that you voted on as far as an amendment the bottom line for spending in 2021 remains the same for the spreadsheet that the capital improvement commission and that was in your packet again It was just those two numbers are corrected Okay, thank you All then we'll take a vote all those in favor of the motion as amended signify by saying aye Chair votes aye opposed Motion passes and I appreciate all the work Darrell that you did on this as well as all of our department heads. Thank you Our next meeting is set for May 28th and Jerry Thank you for that motion and support all those in favor of adjournment, please signify by saying aye We stand adjourned. Thank you for your time