 We are recording the meeting and we're meeting virtually pursuant to authority granted us by the legislature and the governor. It's really wonderful to see you all again. Thank you all for your patience as we worked ourselves back to the point where we can resume the work that we need to do on the building project. I'm going to ask you each to just let us know that you're here by signifying it vocally Sharon. Here. Thank you, Christine. Here. Nice to see you Christine Sean here. Alex here. And Austin is here. So we have a quorum. We are joined by colleagues from FAA and colliers are opm. Thank you very much for joining us and we are assisted. As always by the great Angela, Angela Mills. So let's start with the approval of the minutes of October 6. So moved. Is there a second. Second. Thank you Christine. Are there corrections to the minutes. Okay. Are we ready to vote on the minutes if you would signify your approval by saying yes or your disapproval by saying no Sharon. Yes. Thank you Christine. Yes. Thank you so much. Sean. I'm going to abstain. I don't think I was at that meeting. Alex. Yes. And Austin says yes. Okay, so the minutes are approved. The next item is the town managers report. But the town manager is not present. So I think what we should do for the moment is to skip over the town managers report. And when Paul arrives we'll, we'll do that is okay to everybody's consent to do that. Okay. So Sean next is the financial update review and approval of invoices. What do you have for us. So Craig, I have two invoices. Is that what's on your radar too. I know it's been a while since we have met. So I have a September invoice and an October invoice. Both from collars or collars. Yeah, I don't have anything from FAA. So I'll bring those up. I think that's correct. Sean, the last one from FAA I think was from maybe August. Yeah, September. Yeah. So it's okay if I share my screen Austin and just bring those up quickly. Please do. Angela, is it possible to make me co-host or enable sharing? Absolutely. Thank you. Thank you. Sharon, Sharon, you have to make him co-host you can take it away from me because I'm not here for the whole meeting. Okay, can you walk me through that? Click on the dots next to my name. So we're over his name and you can make him co-host that work. Thanks. Yes. Thank you. Thank you. So this first invoice is the September invoice. Again, we have an established contract with collars for the different phases. So we get the same monthly billing each month. So the first one again is for September for $10,978. And the next invoice is for October for the same amount. And yeah, anything you want to add, Craig, I know you've been supporting sort of the work. There's been various requests for information and working on some contracts with some of the consultants for the designers or the past couple months is sort of some of the key things that I've been aware of but anything else you want to add in terms of what you've been working on the last couple months. So we put it all in that description of services up top. So each month, we update that we don't use that as a sort of a template we actually sold the top five items. So for the month of October, that's what we worked on primarily. And then the September version has a similar thing but customized to that to that month's work. And you're exactly right. It's mostly, you know, support work, contracts, reporting, coordinating. So, okay, do you want me to make a motion Austin. Yep. Yeah, so I moved to approve the September and October invoices for collars. Is there a second. We're voting to approve payment of these indoor and recommend payment of these invoices Sharon. Yes, Christine. Yes. Alex. Yes. Sean. Yes. Paul Backelman. Yes, and Austin Sarad votes yes. And thank you for that Sean anything else under financial update. I'll look again for Craig to maybe help with this, but we're working on a couple different sort of sub contracts right to the to the design contracts I know there's work being done on selecting a consultant to help with the furniture, the furniture for the new building. And then the other one we're working on. We're working on it. Craig, maybe you can commissioning agent commissioning agent. Yeah, so, so the hiring the consultant who will evaluate all the systems and all the, all the promises we make in terms of the efficiency of the building and the outputs of the building to make sure that the final product actually delivers everything that we're promising. So in our conversations with Craig it's it's sort of standard to bring those people in at the design phase so that they can help fully understand what's being put in maybe advise on some things. And then that puts them in a much better place to evaluate them at the end when the building opens up. Exactly right Sean. And if I may I'll add in the furniture and equipment consultant. That's a contract that'll be through the design team FAA, the commissioning agent will be a contract that'll be direct with the town. So we'll best colliers to assist in developing sort of the scope of what the commissioning agent will do and request for proposals, and to solicit some proposals, and colliers mentioned that they have a sort of separate wing of their company that provides commissioning services so we'll get a proposal from colliers, as well as a couple other commissioning agents for us to consider. I don't know. I think just for the sake of all of us and obviously anybody who is attending. Craig could you just say just a couple more sentences about a commissioning agent. What is that they do. Why it is that we need one and whether, as I assume it is it is kind of standard practice to have a commissioning agent. Very good questions, or aspects to want more information about. So a commissioning agent, they're essentially engineers who work directly for the client, and their primary job is to verify that the eventual building you get is functioning according to the design. So that's their sort of primary role. And it's, they're actually now a part of the requirement from the building code. So you need a commissioning agent to confirm that your building is energy efficient to meet the energy code requirements. The other thing that they do and so that's pretty standard. The other thing that they do is Sean was mentioning is we can have them start during design. And they can help with with several aspects. One is as a client you guys will be producing on owners project requirements report. And what that is is a statement about how the building should be functioning from a sustainability standpoint from, you know, energy level of comfort. All things having to do with how you want your building to perform that document will be given to the design team the design team and their engineers will respond to that. With a basis of design document which basically parents back alright, this is what you've asked us to do. This is what we are this is how we're designing the building to respond to that. Some clients have in house expertise that are able to do that on their own, usually like hospitals. Clients who do a lot of work in a very familiar with the building process, but most do not have in house expertise at that level, and so higher console commissioning agent to help them with that. Another thing that the commissioning agent can do is as the design team is putting together their drawing set and developing it at the milestone points. Colliers as OPMs take a look at those document sets and try to and, you know, comment on them about construct ability. The systems that are needed are represented and just a high level review of the documents in order to help the design team make them as tight as possible come bid day. The commissioning agent forms a similar role, but again with a mind towards the function, the mechanical systems, the sustainability energies. And so those are the two primary things that they will do for you. Right. And so we'll be looking forward to seeing the FF any and this commissioning agent, a little further down the road. Correct, correct. Well, the commissioning agent once we once we helped you guys some proposals, you will help you evaluate those proposals, and you'll pick one and they'll start working as soon as possible. In design development. The furniture and equipment consultants similar. Once the design team has them on board, I think they'll be, you know, kickoff meeting to get things going, but then both entities will be working with you through the end of the project. And when do you anticipate if all goes well that we might be in a position to select the commissioning agent. Um, I would say so we're at the very beginning of December, I would say in early January is when we can anticipate making the selection. Great. See Christine. Yeah, I was just wondering, is that already built into the budget, the commissioning. Do they charge is it like when it fits is it like a lump sum or it's just, it just like a consultant charge. It's a consultant so we do have a line item for commissioning in the budget. It is, you know, looking at it now. It is a little bit like we have $80,000 year marked for that. Yeah, anticipating is going to be a little more than that. So possibly twice as much as that. So that would be that delta between those two values will come out of owner contingency or could come out of order contingency. So to make up the difference will also, you know, streamline the services. I give you just what you need so you're not, you know, getting say the Cadillac of commissioning, but a nice dependable, you know, Toyota for Ford or whatever, whatever that analogy uses. And then, yeah, there you go. And then your question about how they bill so they are. So they'll have in their proposal it'll be broken down by phase. And so in design development they'll have a lump sum that they that they're billing and then same thing for each of the phases construction administration or construction phase will be that the largest percentage. I believe it's 20 or 25% of their fees typically pre construction, and then the remaining 75 to 80% is during construction. Great. But we'll see all this when we have proposals. Alex. Thanks. So I guess I just kind of building off that it sounded like when you were explaining the role of the commissioning agent that there were different levels that we could contract them for. And I don't know if your reference to the Cadillac was that reference I mean so will it be sort of an oligarch menu so that we can decide, you know, does it make sense for that sort of mechanical sustainability piece. Yeah, I guess I want to I don't have an RFP to be put together but I guess I want to make sure that we are asking for all of the options and then we can choose what makes sense at the time. So there's primarily two big pieces to their work. One is the mechanical electrical plumbing systems and the other is the envelope of the building and envelope commissioning is not required. And during, you know, during construction mechanical systems commissioning is required, you know, by code. So that's sort of the decision point so you can benefit from having an envelope commissioning agent, but it's not required. And so if we can't make the dollars and cents work, then that is a service that is very valuable, very useful, but is not one that is required. So that's sort of the one, one sort of decision point. Correct. Can I just ask a quick question? I'm sorry, Alex did that answer your question. Yes and no I guess so again and maybe I didn't understand correctly but it sounded like you could have them involved from the design development phase but that wasn't necessary right so you can contract them at the end. And they say okay this is what you know, this is what you said your building's going to do and this is what it's doing and that's what's required by code. But what I heard you say was we could involve them in the design development process to help us script out what our expectations are of the architects and then work with us and so I guess that's the piece I'm asking. And maybe that's what you mean my envelope is that no I'm sorry. I'll clarify I'll try to clarify. I wish I had a graphic, but I didn't prepare one. So we've got two time periods before construction tonight phase, and then construction of those, and then we also have two kind of scopes of work one is mechanical systems, and one is the exterior of the building we call the envelope at the walls it's the roof insulation windows. And for those two time periods the only one that's required by code is to have a commissioning agent during construction. So, even though it's highly recommended, it is not required to have a commissioning agent for the mechanical systems during design phase for the building envelope, neither is neither during design nor during construction. And so in reality, you could break it out down to kind of like four scopes of work, and only one of the four is required. Right, so I guess my question is either to town who's creating the RFP or Collier whoever's creating the RFP is, will we be asking for all four of those phases as a, as a pricing, so that we can select rather than. Yes, absolutely. So right so like one combination as you might say, all right well we want the mechanical electrical commissioning during design and during construction, that's only one option, or you can say we want envelope commissioning and any commissioning for both of those, or just any P for during construction yeah so they will be multiple will have them break down line items, and then you can pick we want a and B, and, and that's it, or ABC and D. Sean I'm sorry go ahead. No, and Craig just a follow through the process if they say they do the commissioning something's not measuring up to what we thought it would, is that then a basis to get the contractor to go back and and fix or address it until it does meet what was expected. That's exactly right. So they are another agent working on behalf of the town ensuring that the contractor fulfills their contractual obligations right so yeah so with mechanical system is not. Let's say that the the temperature controls aren't working properly. You've got an X another expert on your side saying contractor. Here's how it's supposed to function. It's not function that way we know because we tested it and we've got a report. And the, you know, and so now you've got to fix it so then they fix it and then they retest it. So yeah it's another way to ensure the quality of the end product. Okay, thank you Craig thanks for the preview about the, both of those things and the FF and E. Sean, are you all set now. Yes, yep, that's it. Okay, so with consent. I think we can now go back to the town managers report town manager. Thanks to see you. So there are two items that are listed under the town managers report and anything of course else that you want to report a project status the MOA addendum and the additional state funding initiative. So, the MOA addition addendum that's done right. So we'll complete with that. What were the other two. The next item listed says additional state funding initiative update. So the, there are people working to with the state to move that forward. I wasn't at the last update so that's, I don't have an update on that but I think there's still efforts along those lines Sharon may have more information than I do. Sharon, hand up even. Yeah, yes. So the, the process is moving forward, although it's kind of slowed down because of the holidays and new folks will be sworn in and January new folks across the state but I have seen some wording language that representative is working on with other representatives from across the state so full steam ahead. I'm optimistic. Paul anything else from you. No, I don't think so. Awesome. Again, to say publicly, I think what we've said before thank you to you and to Sean, and to people on the town council for the work that was done and getting us through the process of amending the memorandum of agreement. Thank you. Thanks to all. Okay. Craig colleagues project leaders. It's to you. All right, thank you. Sharon would. Oh, I see you've given me the ability to. Oh, I can't share. Would you give me the permission to share please. All right. Fantastic. Thank you. All right, so first, I'd like to run us through the schedule real quick. Because we're now back in business. I think the project is moving forward again. This has the schedule has settled down. And so I'll walk you through it real quick as we as has been the case all along. The dates are along the top. Our activities are on the left hand side, each bar, representing our each square representing a month. So here we are today at this red line. We are in still in the design phase. We are currently at the beginning of December, we're in those plan. The layout update portion of the design. So, as a result in schematic design at the very end there were some changes that were requested, both from the town and the MVLC or from the library and the MVLC. The design team is now executing those are making those changes are working back and forth with the library and with the MVLC to come up with layouts, modified layouts that meet everybody's needs. That effort will continue through December to the very beginning of January. At that point, those drawing those layouts will be will be looking for approval of those layouts from the MVLC so that we can move into the real design development, let's say the typical design development activities. The design development is a four month effort design effort, and then we've got a month at the end that we've identified for cost estimating reconciliation value management or value engineering if it's needed approvals by all the stakeholders. Then we'll move into construction documents which is a, I think we've got five and a half month duration again design phase that brings us to November 17. And I'll talk more about that in a minute. And then, as we move forward construction beginning mid February 2024 and extending all the way to the end of August 2025 and that's when the library we would move in. And the library is anticipated to be open, say the beginning, middle or end of November 2025. So, basically two years from now. So, what I wanted to emphasize or advise you all on is that the MVLC in the contract with the MVLC they have two primary deadlines. The first primary deadline is the completion of the construction document package. That's this bar here it marks the end of the design phase, and the second is hiring the contractor they called it breaking ground. But essentially, by their definitions when you hire the contractor. So, the first deadline was originally in May. It was May 21 of 2023. As a result of some of the schedule slippage that we've seen. We weren't going to make that date. It was not possible for the design team to accelerate their work. So, we asked the MVLC for an extension and they granted it. So they moved that to November 17 to complete construction documents. And in our schedule in all of these bars, what we've included is time to design the work, price the work and get approvals. In the industry, when we're talking about activities, we use the term float when there's extra time to either complete a task or multiple tasks without affecting the end date. So, oh, we've got a week of float or a month of float. In order to meet these deadlines we basically don't have any more or in order to meet this first deadline we don't have any more float there's no extra time to meet the start of construction deadline there is some float so you'll see you know construction you'd have your contractor here in mid February that deadline contractual deadlines not till the end of June. So, there's, you know, several months of float here we for the design phase we're basically up against the wall. So, to hit these deadlines. One thing that we're proposing is a streamlined decision making process. So the design team gets what they need when they need it. So to help us with that we've asked the design team to identify what we were calling decision points, which is a decision from the LBC and the timeframe or window when that decision needs to be made. So there's a series of them and later in the meeting will have the design team sort of run through they've done a nice graphic and laid out the design development portion of the of the design effort. And in order to make those decisions of course you guys need some information and so we've asked the design team for each decision to one give advance notice which will be represented in this schedule that they that they've worked up to provide you guys with materials in order to make a review, say, you know the week before we can send something off or in the cases where the design subcommittee is looking at something they'll look at it first and then the LBC will authorize it sort of same week beginning the week end of week, and then three, you know provide deadlines interim deadlines of when they need that information which is also represented in the schedule or work plan if you will. The 17th is a real deadline. That is a real deadline. So the MBLC has. As I said that we requested an extension they granted the extension in their email which they granted the extension, their language was pretty clear that they do not have any appetite for more extensions. They did not have any appetite means this deadline is real and if we were to fail to meet it, it would create jeopardy for the project. That is a correct statement. Yes, and that means as we're going to see in a little while that we, the building committee need to think about our work in a slightly different way than we did, because we now have to make sure in addition that we're making all the correct design decisions that we're doing it in a timely way. And the way in which our process was originally organized was not organized with the notion of there's a drop dead deadline. There was lots of float is that the phrase. So we've got an original schedule so we've got a maybe, maybe we think a little bit about the schedule of our work and how we do it and how we work with subcommittees or whether we work with subcommittees, because we have to make this deadline is that right. That is right. Okay. So you want to say anything else about this chart. No, I think that's unless there are questions about it. Are there any questions about this chart, the schedule. Okay, thank you. Thank you. And so we'll, we'll jump, jump around a little bit or we'll follow the agenda. The next thing is a budget so I'll talk about that, but then we will be doubling back with the design team tonight on sort of those decision. Right. So moving on to budget. So, I know this is teeny tiny but you know here's our budget, the project budget from September 12 this has not changed, but I flash it up here on the screen, because it's because it ties into your financial status report which we haven't looked at so I see Sean's got his hand raised. John. Yeah, this is just was a quick thing on the timeline. And maybe it was on there and I didn't see it we should start thinking about folding in. When council meetings may need to be scheduled near the end of that process again given the short notice we should start trying to factor that in now to make sure everything's lined up and there's plenty of time for that piece to happen. I don't know if there's any council meetings that have to happen in order for the construction documents to be completed so that's not I don't think that's a big issue but I think it would help just to have that folded in as well. I think that's a great idea. And we can certainly add a line or a graphic to this. The town council that is that a twice a year. They may they may every week it seems like there's at least once a month so I think to follow up on Sean suggestion, you should consult with Sharon and Sharon will help you. Let's not discuss the micro schedule of the town council Sharon will help you figure out what it is that we can do to make sure that it's clear on the schedule that certain decisions are going to have to be made by the town council. Fantastic will do. So, back to the financial status report. So, this was updated I think last night. Not a whole lot of activity, but I will show you that this is page three I'm sorry, page one. So the as the invoices come in we track all of them, thus far the only invoices, the project has received as is the design team. Right here in column D one. This is what the design team in thousands has invoiced and had been approved to date down here. Project manager here are our invoices, and then the only other invoices, the town has seen it has been the owners cost estimator that first that schematic design cost estimate so there's their amount there. That's all that's changed since the last time we've looked at this probably three months ago, but I think what Sean and I have talked about in the past is that once a month. We'll pull this up and so we can so that the committee is is fully informed of how the money is being spent. Good. So, are there any questions about that. Okay. All right. So the agenda, the MBLC process. For that, I want to take a moment, sort of fill everyone in on their review process. So the MBLC has to approve the project at key points in order for us to move forward. One of them is they have to approve the schematic design in order for us to move into design development. Same thing happens at design development. They'll be looking for their approval. That would be somewhere on the end of April 2023 to move into construction documents, and then the construction documents that full package they have to approve it before we put it out to bit. So those are three like approval points. But they also have a series of reviews. So each of the upcoming phases at the 50% mark at the 75% mark and at the 95 to 99% mark, they review with us. And so the design team for this schematic design layout, the design team has been working back forth as I mentioned earlier to get that approval so that we can move into design development at the beginning of 2023. Does anyone have any questions about that? Okay. Hearing none. Let's see what else we have on the agenda. Okay. General inclusive restrooms is next on the agenda. Yes. And for that, I'd like to turn things over to the design team. Josephine Tony and then I saw Andrew yes and then Andrew is there as well. Which of you would like to do you have something you'd like to put up on the screen to refresh everyone's memories about the gender inclusive bathrooms. Yes, we do have a slide showing some new options. And we'll just like briefly touch upon the items that we talked about last time. And am I able to share my screen at this time. And then I just wanted to point out or underscore the goal tonight. The reason why we're showing this again is the goal is this is this is important information that design team needs to move their layouts forward. And so they're looking for a final direction from this committee, which style of gender inclusive toilet is the preference. And they want that tonight. Yes. Thank you. So we'll show you now what we're sort of working through as we make the plan changes that we're in the current phase that we're in right now. And we originally produced a light medium and heavy option for you for you folks to sort of digest and decide on but we're going to show you now sort of a more flexible option. And, and I think, if you folks agree, we can just continue moving forward with this one. We try and share my screen here. Okay. Is everyone able to see my screen. Yep. Okay, so you can see the proposed plan on the left. This sort of for goes the light medium heavy options we were looking at previously. What this does is it creates two restrooms and each of them containing only toilet stalls. And the biggest differences here is that we call this with a flexible option, because we have one adjoining wall here that separating the two. But you have sort of two options that you can work with with this. One is you can sort of start off with two restrooms. If that's the way folks want to move forward into DD. You can also have the option to have an opening at the two ends of the wall. And that would allow you to have one gender inclusive restroom. And the thought is that this would be sort of an efficient layout. It doesn't take up any more square footage than we had previously. And, and it's in our minds very flexible because if you choose to maybe create one restroom down down the road in the future. This allows you that flexibility by, if you can see here the red dash lines on each side. If you picture those as sort of openings in the wall. It's, it's easy enough to change that. So if you start off with one restroom and security reasons or other things are, are sort of not working for you then you can potentially close those walls often and change the light the layout. Same in the other direction if you choose to have one restroom. Or sorry, two restrooms and then open it down the road to into one communal arm, then you can do that too. And without too much work. So, since this is a fairly efficient layout, we thought we could probably proceed in this direction, but wanted feedback and what your thoughts are we. I can dive right into the standard semi private and maximum privacy stalls, but does anyone have any questions yet on the or at the moment on the plan layout itself. Any questions about the proposed plan diagram. Alex. Just be nice to sort of a simple by drawing Alex it's very hard to hear. Try again. It's still a little muffled. Try again. Co meeting right now so my. How about now, can you hear me? Yeah. Okay. On the drawing, I assume this is a simplified drawing. I'm just thinking about, you know, changing stations like a, you have changing stations on both sides, like a family changing stations. I guess I'm just trying to figure out how we're navigating sort of that piece of it. So, uh huh. So if you're depend, it's going to be depending on which direction we go and yes we could have them in both stalls. I didn't understand your response to Alex so where would change stations be in this proposed plan. So a baby changing station could be in both stalls in this plan. It. So that, that's the thing if we have to restaurant if this is split up into two restrooms we would, we could provide one in each stall. So when you're referencing stalls. I'm thinking of stole. We go to the toilet. That's not what you're talking about right in each restroom. Thank you. Alex, did that answer your question? Yeah, I think I just wanted to make sure that we didn't run into any code issues and wind up sort of shrinking the available. So he's just going to allow us truly maximum flexibility. Great. The only just to reference the code on the only thing that having if this turned into one restroom and the two openings remained at the top and the bottom of the screen here, we would have to go for variance. And that's just one item that we would have to obtain if we went in this direction as one gender inclusive restroom. Great. Thank you, Christine. Yeah, so I haven't seen a design diagram in a long time so I assume this is the first floor the bottom floor we're talking about. And I was wondering if there'll be any other like family or single bathrooms adjacent or near this just. We don't currently have an individual stall adjacent to it. This is something that we could look at. We actually have talked internally about adding a single restroom. Whether for staff or family, depending on, you know, what you folks are looking for, we potentially could add that adjacent to or in the different location on the ground level, but this restroom is at still at the ground level. This, you know, single gender inclusive restroom would be at the ground level and then on levels. One and two, up above, we still have the single restrooms, the unisex restrooms. Those haven't changed. Christine. So just to clarify, so this would be the only bathroom and bathroom layout on the bottom floor, and this is exact with the eight toilets that's enough for code for the load. I assume we still have the meeting, the big room auditor whatever down on the basement. That's what we'll be confirming all of that indeed. Okay. Thank you Christine. Are you all set. Thank you so much. Okay, so no other comments or questions about the proposed plan. Okay, Josephine you want to go to the next part, the standard the semi in the maximum. Sure. So we've laid out right next to the plan here we've laid out the three options that you can move forward with for the individual stalls themselves. We did run through these with you. The last time we met I think, but we wanted to just run through them again because you can go with any of these options for either layout that you go with for the restroom. And so the first most standard one is is this first one here standard private privacy that this is the toilet stall that you see in most restrooms in most public restrooms and generally, yes, they are the least expensive. And, you know, they're typically, you know, secure a top and bottom to floor floor and ceiling, and they're, you know, pretty basic, right so that is your typical stall. We can move into the next one which is the semi private. This one you might see sometimes. It's not quite as common. It's more expensive. And it offers up a little bit more privacy. So, it sort of balances out a bit of the security and privacy that concerns that most folks have. We did just, you know, give you some dimensions here at the top and bottom so you have a sense of what you might be looking at for, you know, for that privacy and and security concern. And here at the right. That's more fully enclosed all. And so this can go different directions, but there are some that are just, you know, fully enclosed walls like drywall that are closing off the whole space and, and then there are some manufacturers that provide something that's quite closed off such as this one here. And this is the most expensive of course, and this is when we start getting into potentially having separate lighting, drainage ventilation, sprinkler requirements, all things we'd have to look into in DD. If you want to go that route, but, but this is going to of course offer you the most privacy. And thereby maybe some security concerns, but, but these are the three options really that that we're looking at. Josephine, when you say least to most, could you just give us a very off the top ballpark of what the difference is roughly least to most. So the, the, the semi private I'm not sure what the cost is we know we've heard that the individual stalls can run between 10 to 12,000 each for each stall, because of the additional MEPs that are required for the individual stalls. So that's the only one that we can confirm we know that we have that number I, I can't generally say what maybe Craig actually could speak to, if he has a number off the top of his head, what the standard toilet stall is at the moment. I do not, but that's something we could probably pull out of the cost estimate. Yeah, so I'm asking this question because if you want the board, the board, if you want the committee to weigh in tonight. About which what where, where we want you to go or do you want us just to weigh in about the proposed plan or you want us to weigh in about which of the three alternatives. The proposed plan would be great because then we have something to work with to lay out the floor plans and that's really the most important thing. As far as moving forward with the stall configurations, somewhere in DD will be asking that question. The decision that you want tonight is going to focus on the what you call the proposed plan, not the standard semi private maximum. Correct. Yes. So, Christine, before I call on you, Paul, I have a question for you, which is, is there a town wide kind of standard for gender inclusive restrooms in terms of whether or not you, you like this kind of oh, you know, both of them open or is there anything that the town has thought about that might affect our conversation. I'm aware of. Okay. Thanks. Thanks so much. So Christine, I think you were next. Yeah, I just so about the least moderate or most just looking at them. I can see why the most is the most. Justine was very clear about how it adds on all this other functionality and and other requirements, which is pricey. But when I look at standard and semi to me it should be least expensive and maybe just a little bit more expensive because maybe I'm missing it but I only see a slightly larger door. Is there any other expense to really the difference of the two besides the size of the door or the slightly higher wall or lower walls. More materials because the side walls are also lower as well. And are these becoming the semi private a little like I could see why they might have been more expensive when they were rare they weren't standard meaning coming out of factories but with this whole gender inclusive stuff. I was wondering if there is more demand starting to happen on the semi privates which might help drive down cost. That's a good question. And potentially it could be there. We, we could actually reach out. You know, as Craig mentioned, you know, to our estimators and actually see what what they have for numbers. You know, for some of the different stalls or even reach out to certain vendors as well and get some numbers. Like, Josephine I want to just make sure that we're that we're procedurally doing what we need to do tonight. What we need to do tonight is to give you feedback on the proposed plan diagram. Is that correct. That's correct. And is the standard semi private or maximum. Are they all compatible with any decision that we make on the proposed plan. Yes. So I think right now our attention should be focused on the proposed plan. Is that right. Yeah. Okay, Paul. So I support the proposed plan I think it's flexible gives us some options down the road without limiting us so I support the proposed plan. I also support and I'm going on this Austin. I think that's the standard privacy because I think that's that's the one I prefer whether it was more expensive or not for a lot of different reasons I can get into but that's where I land is proposed plan yes standard privacy preference. Let's do let's talk about the proposed plan and see whether we can reach up an agreement about that before we get down into the weeds about semi private or the rest. Is that okay. Christine. The reason why I was just trying to flush out a little bit the difference of the three and maybe also asked Josephine, if you went with the maximum privacy. Does that require more space in that layout that you have because you have to have all that more HVAC systems or drainage or can you still fit it in that tight little space, and does it still feel good. You know we'll have to look at a little bit more in DD but we're pretty confident about the numbers we have here. If it were to grow it would be minimal. I don't think it would. It would affect the plan in in a bad way at all. Thank you. Thank you. Okay, any other questions about the proposed plan. And Josephine the, the key to the proposed plan that you're asking us to consider now. Do you are we considering whether the walls are open or closed. Is that what you're offering us or you're saying it doesn't matter at this point. Whether we like the walls open or closed. I think we're okay right now. And that can be a DD item, again, because of their variances and stuff, but overall the, the, the overall floor floor plan layout. Thank you so much, Alex. Yeah, can you hear me. Barely. Sorry. I just wanted to point out that we do have some members of the library equity justice and inclusion subcommittee and our audience. And one of them has their hands up so I didn't know whether this was an appropriate time but just wanted to put that out there. I'm sorry I just didn't really hear what you said so. So Austin what she's saying is and I'm glad you spoke up Alex, our children's librarian is in the audience and she has her hand raised and I'd love to if you could allow her to speak. Thank you Alex in one second Christine do you have something else. Yes, I just wanted to confirm and ask just being that there's no doors to this bathroom at all it's sort of like a mini version of like airports where it's all they'll they'll never be doors as no doors. I shouldn't say never. We're proposing airport style at the moment yes. Thank you. Thanks. Yeah so sorry Austin if you didn't hear me I was just saying there were members of Sharon Sharon explain. You might your buds out I couldn't hear thanks. Sharon explain thanks so much. So yes it would be great me if you if you could bring me in. I just wanted to confirm that with this being on the ground level these would be the bathrooms that would be open when the rest of library services are open but also if we had any after library hours events that this would be the only bathrooms that are gender inclusive would be available for after our events as well as all the times the library would be open. Josephine. Yes, this restroom is for use for after hours as well. And for the after our events, unless there was another single stall added these would be the only bathrooms that would be provided or on the ground floor. Correct. Thank you. Thank you Mia. Thanks for your question. Okay, any other comment or question about the proposed plan. Okay, are we ready to sign off on this proposed plan. So, unless you folks feel differently, I would say let's adopt it by unanimous consent unless there's an objection. All right hearing no objection we're adopting this proposed plan as the plan for the gender inclusive restroom on the ground floor. Okay. Thank you Josephine. Thank you. Next item. On the agenda says future design decisions who from FAA is going to speak to the future design decisions. I will jump in on that as well. No problem. Can somebody take down the bathroom. Yes, I'm actually going to switch that to our schedule. You didn't have anything else to share on that Craig right. Thank you. Okay, great. So, so this is our schedule that we devised for strictly for design development. We added the yellow boxes. Not too long ago to to indicate the decision milestones that we think are going to be important to hit. During this process. You can see the yellow boxes are sort of heavy at the front. And, and it's definitely going to be a little bit more hectic at the onset of DD. In order for us to get some, you know, of these decisions squared away at the at the beginning and just moving forward and plugging away at DD in in this time frame. So a couple of, well, like, let me just first back up a bit and let you know that what we'll do on our end is create a list of questions and and items to sort of send, send your way. So you can sort of digest and and know what we're going to need from you at the very beginning. As you can see some some items here are really at the first week of DD. And so some critical items will be the the items that we'll have to run through and make sure that we're all on board and on the same page. And, and, and some of the other items that are going to trickle through are part of the discussion as well such as exterior materials. So, so some of those key points will be meeting with you at the, at the very beginning to to touch upon those and they may be very quick meetings and it might just be, you know, saying, okay, we're, we're good with this. And, you know, items one through 10 were okay with we're moving forward with, but we just want to get that final confirmation to make sure we're all on the same page. So the landscape was next on the list. We haven't met with all of you and our landscape designer to run through the plans that were issued for estes. So, so our first kickoff meeting will happen early on in the month in that first month. So getting some feedback from you with with the landscape designer on board. They will, you know, take your feedback and sort of, you know, plug through DD's and then we'll meet again closer to midway through DD's to sort of get that final approval from you. The next be item design review that you see here is sort of just finalizing everything because we're imagining on this first meeting here that there might be some things that that we need to a first confirm and then be if there are any changes to that, we would make those design changes and we would be done within the first month of those design changes and we would present that to you and whatever that may be if, if the sawtooth roof is gone and we will, we'll make those changes in that first month and show you at by the end of the month what that looks like. That's just an example that I'm throwing out there. And then one other meeting that will be happening is with our interior designer. They will want to meet with one meeting scheduled with them for a DD with you folks and that will have to happen within the first month as well. If you, we sort of drew a big line down down the schedule here because that first month is really when we want to lock down any plan changes. This is sort of critical to move us forward into starting to develop details. And so having exterior materials squared away, land layout squared away, we can move forward to the next, the next, you know, phase within DD for us internally which is starting to get details drawn. So, does anyone have any questions regarding the first month. So, I guess I'm just, maybe this was discussed at a prior meeting. Are we going to, are we going to move to meeting every week in order to facilitate the schedule. Do you anticipate we will have to vote on anything that we see for the first time at a meeting or will we always sort of be able to see something at one meeting and then vote on it at the next meeting. Just thinking how we fold sort of the, the accelerated or maybe the, the, you know, the quicker schedule with our current meeting scheduled every other week. Josephine. I would almost say, if Craig could speak to that one, because I know he's been working on marking up this plan as well and we didn't get to incorporate all that Craig yet. No, no problem, no problem. So, Sean to your first question, the meeting schedule, yes, in this first month, there would be almost weekly meetings. What we're proposing is that Josephine, if you zoom in a little bit, maybe one of the, maybe the landscape one. So all this starts. So month one is in reality starts in January, it's not January 1, it's like January 14 or something like that. And so then each week, each one of these bars represents a week. And so the design team needs actually landscape is not a great example because you will have sort of a second opportunity later, but if you're looking at the interiors. We've got one week in which to present and then make a decision on which option or options. The committee would like. And so what I would propose is say that week number three is maybe at the end of that event is when the design team would send over hey here's what we're going to present next week. So everyone gets a day or two to kind of thumb through it. Then the beginning of week for maybe Tuesday, we would have the design subcommittee meeting. And at that meeting, the design team final agenda would come they would present walk through answer questions, get the design subcommittee to have to may formulate an opinion or a recommendation. And then later in that same week, we would have our LBC meeting where maybe find well Alexander is not present. But the design subcommittee, you know, I can show the presentation again design subcommittee can say, this is our recommendation and then the LBC can make a decision on it. And then then very next morning I'll send that decision to the design team, so that they can proceed ahead. So that that's method is what I propose for each one of these yellow bars. Pretty much. So yes, that's the sort of streamlined decision making. I was referring to at the very beginning of the meeting, and would allow a lot of design team to both present the information they have developed and then also receive feedback in a very rapid time frame. So that sounds fine. It sounds like if we do want to, if we do want to be able to see something to see the presentation and ask questions. And maybe this is just a suggestion maybe the design review committees maybe those are also posted as full committee meetings in case other members want to participate just because it's going to be an accelerated timeline. We don't have enough that we just don't call the full committee meeting. And I'll just, it seems like this is going to be a lot of logistical work on your part Craig which I think working with you you're up for it but I think it'll be really important to kind of make sure that there's that sort of phasing where there's a review if we can get a recommendation that would be great before our decision is asked for at a full committee meeting. So I just want to just follow up if I may Alex before you come in. I hope at the end of this we can consider this process that you just described shown because what I worry about is if we say there's a design subcommittee meeting and there's some chewing going on and then we the jail BC has to make a decision. There's a position where some question will come up from a jail BC member at the point at which we need to make a decision. And I don't have a view of this, but I'm inclined to say that we might be better served exactly by what you described that we would try and affect us to schedule. We have meetings twice a week. And if we can get everybody there we can get everybody there but the more people that we get at the beginning of the week, the less likely we are going to run into the. Oh but you know I think about this. So I do think that today we really need to drill down to exactly the question that you were raising which is. How can we maximize the input of everybody on the committee in advance of the moment when we need to make a decision. Alex. Thanks. Yeah I mean I'd like to add to this I hope in a, in a positive way not in a way that adds more to the logistics but the library is very fortunate and that we have some subcommittees with experts. For example, we have our sustainability committee where we have, you know, engineers and etc that are experts in sustainability. We have an equity justice and inclusion subcommittee also expertise in the fields and we have a garden advisory committee, also comprised of architects and things and part of each of them, their, their task, their mission statement I can't think of the word off the top of my head is input on the building project so I'm wondering if we could invite at the appropriate time those committee members because they are likely to be asking questions that we're not thinking of and taking advantage of the group. Know the building who know the project and have the expertise and those specific so I don't necessarily want sustainability people there you know when we're talking about. In a way that makes sense where, you know, I certainly don't have the expertise in any of these areas so I appreciate those people who have agreed to serve on those boards if we are those committees if we could include them somehow. Yeah, makes a lot makes a lot of sense we'll have to figure out a way to make sure that we're these these things have phased in such a way that we can draw on their expertise, either by inviting them to a meeting or sending them the things to you know and review, Sharon. So you know I never disagree with Austin, but here's my concern about posting to jail BC meetings every week it's the need for quorum and I love I love what you're saying I do I, it would just mean we have to make sure that we're all there otherwise then the meeting doesn't happen. Well, what we've got to do is we've got to ensure that I mean I don't get what we notice it as a meeting or how we do it. But you heard my concern right my concern is that Christine convenes a subcommittee meeting we do our thing on Tuesday and then on Thursday we have a meeting and a whole new set of concerns come up. And we've got to make a decision that's what I think was being raised before about how do we do this in a way that allows the committee to kind of deliberate and you know in the way that allows us to make a decision. Can I follow up I can't raise my hand I don't see it. And maybe I look to Paul because, because he's more of an expert on this than I, I know in the past, for example we've, we have finance committee meetings and they've scheduled them as as council meetings just in case. They have counselors other counselors show up they want to participate they schedule both. If the other counselors don't show up they just don't hold that meeting but they still hold the finance committee meeting. I don't quite see why this would be any different where you could do the design subcommittee and the full JLBC if you get the full membership grade if you don't. Then you're just doing the design subcommittee portion. Great with with with other members just listening at that point. Paul. I agree with that and. But I think if we are at a decision point it should be conveyed to the members of the who are not on the design subcommittee that we really want people there to make a decision. So we know when to prioritize. But Christine. So the design subcommittee meetings are usually not recorded. And I think part of what we're talking about here is building committee members. We don't just want to learn or see things for the first time that day and then have to vote and discuss it. We're trying to like front load it a little bit so we see it. We talk about it some issues get brought up and then we can kind of chew on it for a couple of days. I don't know is that possible where we would could record the design so that other members who couldn't go or, you know, can can at least see that before we actually have our building community. I assume they could be recorded, but Paul. Yeah, of course, if we're if they're meeting back by zoom is recorded. We should be going that way. I'm myself disposed. And I think we should kind of decide this I'm disposed to follow the procedure that Sean and Paul have talked about, which is a kind of dual notice of meetings. And my hope would be that the more people that can attend and participate and therefore I hope we would have a quorum of the jail BC. The better off we're going to we're going to be under this accelerated schedule. Oh, Paul. I agree with that I just want to make clear. So this is a six week period of time we're talking about and what is the start and end of that six weeks. Paul. Paul. Yes, so it looks from this it looks like it's six weeks. Yes. And it would be starting the week of January 16 will be week number one. And then the last week would be week number six would be the week of February 20. Unfortunately, it's February vacation week. I don't know if anyone's got plans to go away but but yeah so it would be it would be basically weekly meetings for those six weeks. So yeah, so I think that's really good. And that's a good time frame. And then if we could, you know, the sooner we get those on our calendars the better off we are. All right. So could whoever put up the design development schedule for the moment could you take it down. I can. Thank you because it'd be great to see everybody. So are we comfortable with the, the kind of procedure that Sean and Paul have helped us envision. It does seem to me to be, if we're able to do it over that six weeks, it does seem to me to be the way to achieve what Christine was kind of describing which is getting people notice allowing to participate early in the process to chew and then come back together. Okay, so hearing no objection. That's what we'll, that's what we'll try to do and Craig you will lay out for. I'm sorry maybe Christine has an objective Christine. I was just we have a few members who aren't here. And I was wondering if either you or Sharon someone can communicate this to them. Sure. Because it is a big commitment and people have to plan for it. So as soon Craig is you and they are able to lay out the dates for us. Because we'll need to get it as Paul to get it on everybody's calendar. So that would be great. Absolutely. And for purposes of planning in the past we've done LBC meetings on Tuesdays as well as Thursday sort of like depending on the period of time, are those days of the week. In general, good for this committee still. Then that's what I'll put out there for initial consideration. Thank you so much. Is there anything else under future design decisions scheduling. Craig. No, I think Josephine did a great job covering the concept and your questions I think we had a good handle on Alex. Yeah, I was just going to say I think the design meetings were usually nine o'clock on Tuesdays. So I, that would a nine a.m. meeting. I don't know if that's. I don't know for as I just one more consideration if we're looking at a larger group is a nine a.m. work for everybody or do we need to be looking at the more traditional sort of for 30 so just put that out there for the group. So I think probably we're going to have to be looking towards the end of the work day, because I think people may have work commitments and we want to maximize attendance. Nine o'clock may not be the best time but again I leave that to Sharon and Craig to kind of scout out for us. Okay. Oh Christine. Just a logistics thing again and I guess Josephine or Craig. So the six week thing starts in mid January. When can we expect to see updated, like, the general plans and a little more information, like because what I'm seeing on the six weeks is specific like landscaping and you know these different things when are we going to get like the overall. Because it's been a while. And I'm sure things are changing. Do you want me to jump on that. Go ahead. So what, when are we going to see the kind of revised schematics I guess is that right. Is that what you're talking about Christine. Yeah. So our plan is to hopefully meet with you guys soon before DD starts. We're tweaking everything now and we're hopefully going to get something on the calendar. Craig and Sharon and, and, and all of us we were going to internally just meet and talk about next steps and when we can get a day on the calendar to run through the plans with with you folks. So that's for the January 16. Okay, great. Yeah. The process that you are guys are contemplating also contemplates consultations and approvals with the MVLC is that correct. That's correct. How is that going to work. In other words, if you present something to us, the thing that you present to us will have been previously approved by MVLC and then we discuss it and we don't like it and we want to change it. I mean, how does the work with MVLC phase in with our approvals. So we are in connection with them we talked to them weekly. So we're not doing a lot of work under without being under under their review. We actually already had one meeting with with Andrea. And we just are going to continue feeding plans to them back and forth and and meet whenever they like. We of course will make sure that locations of programs that are we have their blessing on it before we actually would get you excited about a potential shift in program space or floor plan and and then and then run it by you guys and see, of course, with a couple different options. That's the plan in and move forward that way. That sounds great. That sounds great. Thank you for that. Thank you for all that work with MVLC. Okay colliers, are you we all we all set with you. Yes. Thank you and thank you for the amazingly good work that you all have done in helping us face the reality now of the work that we need to do between now and our drop dead deadline. It's really very helpful to have seen all that and thanks for helping us imagine the way the process is going to work. The next item on the agenda are subcommittee reports and since the subcommittees have not met. I wonder whether there's anything for the subcommittees to report. Christine. Okay, Alex. Thank you for your report but I do have a question about and the thing that comes immediately to mind is the gender inclusive bathrooms. And that seems like something that we would be well served by making sure that we're reaching out to, you know, the LGBTQ plus community about, you know, their feedback, as well as I think libraries have particular concerns around safety issues that may not be seen in other types of building so I guess I would, I don't know if I need, I don't know if we need, I don't know if the committee needs direction from this group but my inclination would be for the group to. I just want to make sure from a timing perspective with FAA that any, any, any public, any outreach, any outreach we're going to be doing, you know, we're not in any way slowing down the process so I guess I want to make sure that part of the scheduling with Collier's and with the library director and FAA is when it's appropriate to get public feedback when it's not appropriate and and that we know what the timing is so that we can, you know, set up expectations with the public whether it's you know we have one meeting that we'll write in or you know whatever it looks like. Right. Very helpful so Craig and Sharon you'll work to with that in mind as well. Yes, great. Very helpful. Thank you Alex. So I know of no correspondence. I know of no topic, not anticipated 48 hours in advance. So the next item would be public comment we have five attendees and grateful for their attention and their attendance. Does any member of the public wish to speak if you do please raise your virtual hand. Okay. I see none. The next meeting is December 15 at 430. That's what it says on the agenda. Is that right. That's when we are next meeting December 15 at 430 Sharon. Yeah, unless Craig, Josephine unless you all need us sooner than that or. I think the timing sounds pretty good, but Josephine. You need us sooner than the 15th of December, two weeks. That might be a good date, but I think when we meet Sharon next week, we'll have a better understanding, but that might be the next that might be an appropriate time to meet. Okay. And if you need us sooner than that, you will let us know soon about whether or not needed sooner than the 15th. Yeah. Okay. That is, that is great. I do want to say again how great it is to be back together working on this wonderful project. And it really lifts my spirits to see us back together. Really now, you know, kind of getting down to brass tacks about how we're going to move the project forward. It's really, really wonderful, wonderful to get back to the work. So, if there's nothing else to be said, and no one else who wants to say it, then I'll invoke the Bachman rule and declare this meeting adjourned. Thank you all very much.