 First up is public comment. This is comment on anything that's not on the agenda. Hi, training is Robin Goodall on behalf of the library board, just giving to give the weekly update, the monthly update, I guess. We wanted we wanted the board to be aware that the library has closed for, I mean, I suspect you all notice that we have closed for in person, most in person. All electronic actions, business is still happening. We are meeting as a board of trustees weekly with Amy to make sure that we are keeping people safe, both the employees and the public. And we have two employees that are comfortable being in the library, Amy being one of them. And so, able to request materials and pick them up with outside pick up. Right. So, and there are lots of resources, the newsletter is sending out lots of resources and the Facebook page has lots of resources for community members that are at home, especially those that are also doing homeless things. And Amy, if I missed anything, you can feel free to chime in there. Thanks, Robin. Okay. Does the board have any questions about the way the library is proceeding through this very strange time? Sounds good. Thank you. Take care, everybody. You too. Thanks, Robin. We had somebody else join the call. I'm here, Larry. Okay. Got that Shannon. Just helping Shannon keep her note straight. Okay. Moving on to approval of the agenda. I'm sorry to interrupt you. Did have a question. Okay. I wanted to get an update on the status of the climate solutions resolution letter that the select board is supposed to be sending to our state representatives. Trini, I could answer that. This is Adolfo John. The select board discussed the crafting of the letter two meetings ago. Unfortunately, with everything that's happened since then, I have not had a chance to draft it with just issues coming up. But the board has given me direction on what to include in the letter to then bring to the board for their approval before sending to our legislators. Does the select board want any assistance in drafting that letter? If I need any, I'll certainly ask. I think too many cooks in the kitchen would delay the process. It's already been delayed for a while, so. Uh, yeah, but we're also dealing with a global pandemic. And I don't mean to be rude, but there are other issues at hand. Oh, I understand. Hence my offer for providing assistance, understanding that you are busy with other issues. Okay. Do we have any other out there for public comment? Yeah. So this is Amy and I'm here as a representative for the Randolph Area Mutual Aid Network. I just want to give a quick briefing about the purpose and goals of ramen. This is a community-wide network, I guess we could call it, that is working to maximize the services that each organization can offer to support people during the COVID outbreak, also to keep one another informed and to leverage the resources that we share to help support our communities. We serve Randolph, Braintree, Brookfield, and East Granville residents. There are three teams at this point that are active. There's a communications team, a fundraising team, and a volunteer team. The communications team right now is working on saturating as much as we can the communities with opportunities to know what services are available to them. And one of the activities that we're working on right now is to put together an every door direct mailing. A lot of ramen activities right now are conducted the robust web page, which I hope you've had a chance to look at. Also, postings on front porch form and so on. But that does no good for folks who don't live in the digital world. So we're working to get a literature into the hands of every resident so that they know that there are resources available to them if they have a need that needs and they need support. So the fundraising committee, I think that one is pretty self-explanatory. People will be making contributions to support their community members and they're working on a mechanism to make sure that folks are getting the help they need. And the volunteer committee, which is working to take in information from folks who have needs, everything from needing deliveries of groceries to help moving to with the organizations and volunteers who have the capacity to help. So that's what we're working on right now. Do you all have any questions? It's like a lot of coordination and collaboration. It is. And Linda Anderson with Capstone Community Action has been amazing with keeping us on track and bringing together the organizations and agencies that can really support the community at this point. So hats off to her. Absolutely. Amy, this is, and everyone, this is Tom. I've been participating in the weekly Zoom meetings of the Raman group and Ken only second part of Amy has said they've been doing some great work. It's perhaps best for me to bring this up during the other business portion of the meeting, but the Raman group has asked for the towns of Brookfield, Randolph and Brain part or founding members of this network. And I would recommend that for consideration. All that would mean right now is that we would have a official representative, if you will, at the table when we meet each week to represent the towns of the three towns. So I'll just put that out there for everyone's consideration. Also, and Josh has also been participating in the meetings as their time allowed. Seems like the town kind of was a founding member just wasn't official, at least the town. Yeah, we had a discussion among the founding members, especially the people on the communications team, which includes Amy and myself. Over the course of the last day or two as to whether we should officially ask the town through their select boards to be sort of sponsoring members of a group. We didn't want to be so presumptuous as to say in my capacity as the president elect of the Randolph Rotary Club, which is one of the participating entities in this process. But the participation by Josh and Adolph on myself was never really formally in an official town capacity as I understand it. Would we deal with that under new business? We would. We'll just need to understand what founding member means. Like, what is it? Are you looking for the town to be at the table to help with coordination efforts and whatnot? Or is there what's the ask? I think that would be part of the expectation. Right now, all of the participating organizations and I can I can list those later in the meeting if you want or I can list them now. There are 16 participating organizations mostly made up of area churches, social, the Kimball library, the two Rotary Club and the Orange County Sheriff's Office, a whole handful of groups. And really, they're all just participating in the discussion to coordinate different activities. At some point further down the line, there may be a modest financial ask or contribution of some of these organizations. But that's that's something that could come further down the line. It's not an expectation of participation. All right. Do we have anything else under public comment? Hi, Trini. This is Heidi and like to give a brief report on our park. As you know, we closed down our park area. So the tennis courts remain to be closed. We have had a lot of high traffic activity as well in the park and the playground, as well as in the courts, basketball courts. So I have put multiple signs up closed as well as the playground. And that goes along with all the parks and playgrounds across Vermont. And Monday, Sunday night, we had during the afternoon, a couple of kids broke into a shack behind the skate park and a skate park in the ice rink. They pulled out a few old ramps that were there. I found them Monday and I had a afternoon. The police had been notified and we talked to several of the kids. And we are trying to educate them like we get that you're bored and there's not much to do. But you know, breaking into a shack is not one of the things to do. So I'm for this group of bikers and kids in the park is getting bigger. But everything else is cleaned up on ice rink. And all the programs have been suspended. Baseball right now is the only one that we have and that is not, we're waiting for guidance from the leagues and the governor. And hopefully we'll have an answer by next week if the baseball season will take off or if he canceled officially. So that's all from the night. We are still hoping for summer camps. So that's what we've been working on summer and getting that staffing kind of ready. But that's also all pending. And hopefully we'll have better clear guidance within the next couple of weeks. So that's all for the record. I would tell you wherever you are tomorrow at 11 o'clock to tune in to the governor's press conference. We'll do. Yes. It'll be live on TV and it'll also be on Facebook on his thing, usually, and CAX lots of times live streams it on their website. Yes. And we've been, I've been meeting with via Zoom with all the Vermont parks and rec directors. And we're trying to stay all on the same page. And so it's been really great about summer and the pool. Great. Any questions for Heidi? Thank you. Any other public comment? Hearing none, approval of the agenda. I was going to ask if we could add under other business the Raman and other town would be an official founding member. We already added that under new business. We did. Okay. Yep. I'll second. Approval of the agenda. Okay. All those in favor? Hi. Hi. Opposed? Who should carries? Consent calendar. This is meeting minutes and warrants. In your packet you should have the meeting minutes for both the 12th and the emergency meeting on the 24th. Sorry, a move that we approve the consent. All those in favor? Hi. Hi. Opposed? Carries. New business. The VTRANS mileage certificate. This is an annual process with TRANS. They ask us to certify our highway mileage. The areas in your packet say document that included a background material to confirm that we have the necessary items that show that we are up to date with our highway network inventory. So if the board were to approve this, that would just need a motion and we could use our minutes and wall signature as proof that the board confirmed as opposed to all five signatures. Any questions? A motion? I move to certify the town and the roads. I guess the roads, this is the roads, right? It is the roads. Town roads and bridge standards. Is that part of it? It would just be the highway certificate title of document. Yes, certificate of compliance for town roads and bridge standards. Okay, I move to do that. Opposed in favor? Hi. Hi. Opposed? Do we have one opposing? No, no, it was a late I. Just helping Shannon. Next up is the water wastewater payment process. The water wastewater committee met recently to discuss what options they have available to them to rate payers in the water district and the sewer district. Concluding that meeting, our finance director reviewed some of the material that the committee discussed and pulled together an action item sheet for the board to consider and the recommended motion is included. To add more information, this would essentially mimic what the board had previously done with tax payments instead of it being a three-month delay on tax liens or delinquent water and sewer bill penalties. It would only do it for 90 days because 90 days more closely resembles when bills are mailed out for water and sewer payments. Any questions on this? Have we got any feedback that this will be a problem or curious why the committee was discussing that? There may be a requirement for being to place a ballot or an article on the ballot that asks rate payers for permission to retroactively approve this. That is a hold back. The challenge there is that the rate payers can say no and this year it would be roughly between three and five thousand dollars where the rate payers would have to then reimburse the town as a whole if the town voters were to decline this. This doesn't have anything to do with the town wide. This is just the water district. It would just be the water district for delaying of the penalties in the interest. We may still have to go to your right, Trini. We would have to have to go to the water district. That's right. Larry, when this was being discussed in committee, did they see any problem with that passing by the voters? No, the sense of the committee is that it was a good idea. We didn't have the authority as a committee to make this decision, but we did talk about it and that it would be pretty nice for at least a small group of people and thought it was worth doing. I think as it also points out, the amount of money involved is not so large that we really thought that no matter which way it would go, whether the district ultimately approves it or doesn't, it didn't seem to be a significant factor. So when we do our bill for water and wastewater, are we going to be able to, if somebody's delinquent multiple quarters, will we be able to break out that this one quarter doesn't incur the additional fees or are we waiving it for their entire bill? That's one of the things we ran into with the property taxes. Yeah, I'd have to re-confirm with Cliff. My understanding was that it would be easy enough for us to break out this 90-day period for fees and interests, but I would have to double-check with Cliff. Any other questions? That was my impression of the system. If I remember correctly, when we were looking at some of the issues with folks that hadn't paid, it was broken down by line item according to when the billings were made. Dolpho and Trini, this is Cliff. Hey Cliff. So on the billing system, Trini, can you repeat your question again? When we were looking at the, at waiving the penalty for property taxes, it was going to be real challenging to break out for those that had delinquent taxes prior to the period we were looking at. So my concern was that we didn't back you into a scenario where these people, somebody hadn't paid their prior invoice and you had to try to decide how to break out the interests or penalties on just this, this span of time. So I, I think we can do it. Um, because of the way the billing system works, impose interest balances from a certain date back. And, and I believe the motion is written so that the, the board would be putting a similar 90-day moratorium on those bills so that it would be essentially one billing cycle. So if it's the cycle, just so we're clear with me about giving some of the questions we're going to with the property tax piece, if I didn't pay my last bill and I'm already collecting fees and penalties, is that amount that I owed before this billing cycle going to collect tax and fees during this period? Or does it, does the motion need to be done so that there's no tax and interest in penalties accrued during this 90-day period? No, we can, we can continue to accrue interest on the old balances. Okay. That's what we did with taxes, right? That is correct, Larry. Sorry, Pat. That's what I meant to say. Just want to make sure we give you the motion so that you can implement it easy. Yep. And all your spare time right now out doing your photography this morning. That was done last night. That was not done this morning. Well, I can tell you the load of stuff went north today. So A&R was on site and shut them down. That's what I heard. There was a lot of emails going around this morning, too, so. Well, by the time it got to me, we already had A&R on site, so multiple paths. Anyway, different issue. I need just a few more. Okay. So any other questions on this? If not, we'll entertain a motion. I move that we use the suggested motion that it also has in our paperwork. I'll second that. Okay. We have a motion in the second. All those in favor? Aye. Aye. Opposed? Motion carries. Thanks, everyone. Okay. Thank you. Thank you. Next, we have the proposal for swimming pool, sanding, and painting. A draft RFP that Heidi and I have reviewed and pulled together. It has a lot of detail in here that provided by Heidi on what is still needed at the swimming pool. And much of that has been discussed by the board in the past, and it's mostly just the sanding, taking away of the old paint, and resurfacing and applying new waterproof paint. And this is just approval to send the RFP out? Approval to send out the RFP, and then also we would need a motion to allow us to essentially use the $40,000 in the Recreation Equipment Reserve Fund. The bids would come back to the board if we have multiple bids. The challenges, and Heidi's much more familiar with this because she's been dealing with the issue more directly, but the challenge is that there are very few people in our general area that could perform this work. So we may have to do a single source option at that point. The board wouldn't have to review the bid again, but we can bring it back, absolutely. I'm here. Sorry, do you have any questions on it? Well, I think even if you only have one bidder, it needs to come back to the board for approval. Just given the refresher course I've recently taken on our procurement policy. So what you're asking for right now is permission to send the RFP out or RFPs should go out with language in it. It allows us to not accept any of them, so I don't see any harm in sending the RFP out. Okay. Anybody have any questions on that or other thoughts? I might make a move to send out the RFP within the budget amount. I'll second that. I'll second. The motion in the second. All those in favor? Aye. Aye. Aye. She carries. The culvert on the Beansville Road. This is a project that's been ongoing for a number of years. We finally have sufficient funds to complete the project. We are still working or I'm still working with Two Rivers and V-Trans to craft more appropriate. And we're also hoping that the town won't have to pay for this project if funds are made available for infrastructure repair through federal bills. But for now, I would like to ask the board for permission to, once this proposal is complete and has Two Rivers and V-Trans edits, I'd be allowed to send it out if there are some responses or I could also delay sending it out and wait to see what federal legislation does. The reason I say the last part, the latter is because I learned today from V-Trans, our representative, Chris Bump, that they would be more than willing to extend our existing grant form and expire in 2021, which gives us a whole other year to work with. Yeah, I think the only concern I have with sending this out now, the way it's drafted, is it has none of the pieces in it that will be required for a federal grant. Yeah. And there are coming, this is a prime project for us to get 100% funding on. It's awesome that we're poised and ready because a lot of towns aren't in that boat, which is going to make us a lot better positioned to compete for these funds. But I think we need to take this bid document and my recommendation would be to hang on to it a little bit and by next month, whether we're going to be able to go for federal funding for this or not. I like the idea of it being able to be paid for by 100% federal funding, so there's no cost to the town. And I also like the idea of maybe potentially being able to package it with some other projects at the same time, whether it's Maple Street or some of that, if we can get all of them funded. But that would be my... I agree, Trini. Yeah, if it's okay with you and the board, I'd like to just ask the board to skip this for now. I'm agreeable with that. I am as well. Sounds good. Do we need a motion to table or... No, we just skip over it. We'll see you again on another agenda. You might have a little fancier name on it though. I have a question on possible funding. Do we have any idea what applications would be due on? No, they can't even agree on how to put the bill together in Washington. So there's no... You know, the guidance isn't out to the town level yet, but the conversations are taking place, some of what their intent is. I've been in on conversations of that and what types of projects they're looking at. We've got some projects in Randolph that we would like to do that are like expanding water and sewer down the Beanville Road that don't really bring in a lot of long-term jobs, but will allow us to be poised to bring in additional businesses or to connect some of the folks up on Route 12. We wouldn't compete well in the normal funding because they're usually looking for sustainable jobs. Some of this money is going to be looking at jobs that you can get people into right now to do. So they're looking at how many people are going to be employed while that job is taking place versus what the end benefit of the jobs is. The Beanville Road culvert, Maple Street, redoing Maple Street, the water wastewater, connecting the town reservoir, those projects all will compete very well for that type of funding. And they may have already been packaged up and put a bow on and put some big numbers on to try and just give some examples of types of community projects that would benefit from this type of stimulus money that don't compete in normal funding pots. So we'll see what happens. Do you or Delpho have a list of what you're thinking so that the rest of us could be looking at that too? Well, those are the projects that we have going on anyway. So it's connecting the wells, the new wells to the water system, which is a project that's out there that we've been hammering on looking for funding to deal with the Manganese issue. So that's one of the projects that we have. Maple Street and our challenges there. You know, while we're looking at Maple Street and the, you know, you've got the issue of power poles and nobody wants them on their side of the street. So we might still just increase the size of the project and bury all those power lines while we're at it, right?