 July 20th meeting of the year, Arlington pre-development board being reported by the ACMI. First on our agenda this evening is the UPS office of the UPS on Arlington 360. Can I look in there over to you? Sure, thank you. We received the report very late to the day and the housing director, the deputy director began to look at the report and saw it on the future. She feels that she needs to get some better information for you and she's not prepared to recommend that. I mean, I say unfortunately because of the season expected this morning, but it's their schedule. She has asked them and they agreed to have them to her. It's more advanced than they ended up giving her, so that's all we can really do on that first time. And what does she do? It's still a representative from the Jefferson department group. No, I don't believe Sandy is still with Jefferson department group. We were wondering that herself. Oh, I beg your pardon. Let's have a case. She is with Jefferson department group. She's in a different position. She's on a higher level. Who are you on? I'm about to say she couldn't help out for all time's sake at some point. I was just wondering if perhaps we might be able to share the authority to sign these documents to figure out if she determines on the advice of staff in the council that it's appropriate to sign them. Then I'll move since there's no one else here to make a motion. I'll move that. We give the chair and the ARB the authority to sign the established certificate if he determines if it's appropriate to do so upon the advice of recommendation of planning staff in town council. Second? I'll do it. Moving along, next is input to select men in response to mass housing. We have three. The purpose of this item is to be readable in order to determine if you want to provide input to the board of select men and the board of select men considers a response to the application by OQ development to mass housing for a project eligibility that's basically a DHCD income to the development determines if a project is eligible under the company. Board of select men is holding on this 12th at 7 p.m. a meeting in the town hall auditorium to allow OQ to be requested that OQ be attended and be prepared to present more information and more detail on that application. We saw it's a voluminous application but even still, there are some additional information the board would like that wasn't provided at the application requests and they want to hear directly from OQ. So, I wanted the board to be aware of that if you wanted to attend on this 12th but in addition, we wanted the board to consider whether I put together an outline of some of the issues that you could consider including, you know, letter and the way you could approach this you could consider oh, I see a typo you could look this over and consider authorizing the chair to work with staff you could decide what parts of this you think are relevant to the board's input might the recommendation is that because the master plan was just moved this year just adopted this year I think that's, it's the development board's role to point out that it's the open space plan and the master plan both called for conservation of the new guard plan I think it's also an opportunity to and one we shouldn't really test to assume that there's there's no familiarity with the background on the site or with our intent to achieve it this is a brief outline of some of the points that I think should be the board should consider bringing to the selection the attention so that the selection can help make make their case to mass housing the, I would even say that it's very important for the selection to ask that project which is a really important I think it's the theory that we don't think it should be it should be because we don't think when I say we the town based on previous policies documents and on three town meeting votes the town doesn't consider that a site that's appropriate for long-term development long-term priority for that I think that I think that it should be made that will be determined by the board so I'm probably going to raise their response I'm going to craft that response after that presentation so a letter would regardless of whether we stop writing it together or something like that would be what we could provide it to the selection if they're going to play through theirs or if they're going to play through it's there it's fine to go with the sequence it would be the development for you would submit comment to the board of selection with some key points that you ask the board to consider including in a response to be part of that letter so what would the time it would be before the August 12th meeting? I think it should ideally it should be before the August 12th meeting because I don't know how much time I know that the response from the board of selection was already provided for me in this housing but the board asked for an extension so I think the sooner the better the sooner the board can get that we'd love the board to get that before it's selected the board could prepare something and always if you choose to optimize the chair to kind of let anything new or important to the development board comes out of that August 12th chair which needs to be a question about meeting dates so on this we've got August 10th or 17th hypothetical dates for meeting if we were to choose the August 10th date as the meeting date we would be able to put on a final draft a draft circularly the board members prior to that the the best in terms of my calendar I don't know I guess the next question is in terms of process and making sure that you compliance the open meeting requirements you want to offer a letter and have board members submit comments to you in terms of the size of sure I can do that yeah I'll be I'll be away from the 30th of July when the draft will be then from the 10th even if we could have we'll have to hand out to the comments as well yes I mean I think if we if we were that far down you know having gotten it beforehand then I think we'd be in a position to move the board I believe they're going to try to prepare their response before presentation it's not really like public hearing so I think if you kind of get before you a clear understanding of what the board of selection is time when they want to have their their own letter I think we should go ahead with the the direction you've set meeting on the 10th I will also let the board know what the board is preparing a letter with some key points and some input for them to move on the board to request their response so they know it's coming or if they know that you'll be meeting on the 10th it's not too far away so certainly the draft and you can get input to me yeah right I mean general speaking we'll own planning policies for them to make a high priority for conservation and in detailing the high priority that the land has been for the conservation of the town the policy action the third being the town's the strong record of supporting production of the board of selection and getting more detail on how that's been done including being a lot of monetized support to the also the fact that the town unlike a lot of suburbs allows and permits including a lot of important films which are not only produced but produced for the also to detail previous development proposals for the area of the site and including the 2002 and 2004 litigation also for putting in resilience resiliency it's important for us to point out that 20% of the new permits 1000 I think they're already online just last year and that's far surpassing the amount that the city of Cambridge expected to be built by the 2004 so they've started a master plan process themselves that they expected to take 3 years and they decided to start it any area because of the concerns about sea level rise and resilience and mobility to respond to flooding so I think that's important for the board as a planning and of course on path congestion our master plan has calling for reduced development which is most sustainable and a higher density so that we can concentrate uses where we are in services this is calling for this proposal is calling for 319 particular spaces and it's not an excuse because everyone wants to go to a store which we shop in then redlining so it's an auto dependent in my opinion you don't see a way proposal area that at time when we can ask this developer who has to consider where to be more appropriate so these are some areas but please be sure I'm not overlooking anything that is important that should come from the development board especially if you're planning so give it some thought and as we use the draft that I'll send to you make sure I'm not overlooking anything just bear this process would you attack providing a letter to the board to the board of select I feel it's too early to get into very detailed information but to the extent that the board of select committee might already have data on the area I wouldn't be surprised if they ask to attack go down that area and unless you know that they are doing that I think it doesn't make sense for the board to suggest that to the board especially CPA oh yeah so this is another item that that this is another item where maybe one of those prior to weight items I think the board you're a you could appoint a member there might be two reasons why you want to wait you might want to wait until the board is fully appointed you might also want to wait until the CPA the other members of the CPA committee the CPA committee the CPA committee candidates for the CV's that they receive and I think interviews will probably be conducted I believe the time is that they hope to convene that committee in September I think over the next few weeks so it's likely something that it wouldn't be the end of the world in fact it might be more of a place to wait because then we have more on the other side who is going to in that seat on the CPA there's also a three to one and four seat on the master plan okay and on how to win you're going to do how to win okay so there are a lot of boards and crews right now that we don't have to share that flavor of the wealth of opportunity on the other hand if someone really should be a bit I'm not chopping at the bit but as I look at the different choices I'd go for a seat there I think there might be better spaces but I mean that's just I think I like the idea of waiting to see what what this board looks like and everything else I'm just tossing it up there if you're interested that's fun too if you want to do that just do something to help explore just to review the committee is composed of nine volunteers between four members of the general public and a member from each of the development board the consideration commission the historical commission the parks and recreation commission gathered for the nine volunteers and of course the boards of committees so that's probably all you need to do on that item unless you have additional questions about the neighborhood answer play implementation I'm going to slide right into the next slide yeah answer play implementation committee we discussing a team member who would have a lot more twice as many very good qualified people as we do at large members on the committee just to review the implementation committee to redevelop the board member to a manager or to director of the collection of services to ARB appointees for calling back to the committee members the top meeting member appointed by the moderator finance committee member a CPA committee member and two at large members in the town manager would recommend performing a better job so I have names of members who submitted their in case you recognize but but I can tell you a little bit about many of them but before I do I'd like to suggest to the board that we expand committee because this isn't not a working committee this isn't a legislative policy making group to get stuff done so Wendy Richter is a former member of the master plan advisory committee she's an architect and a lawyer of his role timing member former member of the master plan advisory committee and office based committee office based committee Mary Englisher you met a few weeks ago when I was reporting discussing the prospect of a free free bylaw and he has experience as a new planning engineer Gerald Thomas is a planning legend Gerald Thomas was she's retired but she did a lot of work here in the state and in China a lot of the plans are actually not being built right here and she's a college of fellows at the American Institute of Surveillance I think it's exciting that she's interested in this she was on a plane for 50 years so I'm not going to comment on what you're saying it's on Joe Bogg is also a master plan advisory committee and he is in charge of traffic traffic transportation for transportation in certain plans Gerald has seen also his planning experience and Ralph Romer is a professional planner who is also a fellow in the American Institute of Surveillance he goes with a master plan compressor and I can see so there's a lot of time up here we're going to be pretty quick to pull it out of the road today take them all you might want to consider saying who would take the four positions is it all in the others of the advisory or at large so there's a if you could consider that this meeting if you like you could also take a look at the resume or optimize a group of four to do that and to overturn the communication the description so Gerald two the ARB has two appointees town manager has two appointees with the town manager same so I think it would be I don't just think that the two manager would welcome the board's recommendations have you had any conversations with the moderator at all not yet I won't point out Anne is a member of town in a sense she could potentially be a moderator this may be a question do any of them have a specific experience in them it's a good question it's possible that we might have had so many board agencies and so many resumes but I believe that John Essling and maybe they work in housing and at Harvard I don't I know GSD is a school design there's a possibility I think there's so much to learn because we've got a lot of housing people who have expressed interest in housing and planning we we've dealt with it yeah, it's a live, live comment very fortunate so the short answer is I'm not positive but possibly John Essling and I think so we find out what others are going to do maybe it doesn't make sense between the two of them is there some overlap with these applicants who have been open that was the other thing I was going to say because one is the CPA member so if one of these people ended up being on CPA who are you going to bring that up though because he has five board development board and he can be one of your this is another reason why it might be a better way because if he's on a development board he could be person on and he was interested in both the end method so have that kind of ability great he had something much lesser yeah, exactly that's why I stuck it there because I wanted to be clear that he's quite a good development board I couldn't take a stab at that to have the spreadsheet and then one of the board wants to look at the resume with that spreadsheet in hand to add to it so we see these are dense and a lot of people experience that but if he's on a development board he should be able to do that I've got great footage of him coming up okay I'm going to turn it up for you it's nice to wait at least until I'm absolutely comfortable and I'm able to see this all the scenes especially until ARD and Resort Point and I just see how it all should go it seems the time in at this point needs to work it might make sense to check in with John yeah, I've made a note about that okay moving on to the work tracking update just reviewed, just addressed I'm going to hold off on the second and third the CPA submitting the master plan I should put it until we get more information and possibly kill ARB in the end but there's no ARB then Andrew will be the liaison the development board representative who hasn't been in advisory committee and who still needs to fill its liaison to the open space committee I think the staff has to work to try to get and find out who's out there who might be going to be appointed from it doesn't have to be a member of the committee and you did serve a few years ago then it was a non ARB member board appointed and we can continue with that so I think the board is going to be pretty well extended on the committees at this time since especially given that the open space plan update is adopted and is waiting for the states approval it's as appropriate as time to see if we can get you at least a small pool of people to consider that then Bruce here on the point of standing committee for the time being right but I guess that would be advisory committee yeah so shrunk the standing committee right 20 plus members did not write in all the town employees appointees and elected officials formally attending the council any other questions on these presentations representatives okay the three leases we've worked on in the central school and from the upper street are finished we are waiting for signatures on 23 maple street so that's good to have those done as soon as the 23 maple street is signed by the tenant we'll sign it that will take care of Mr. Kibblewater's association our own ten seniors association also regarding 23 maple street you'd call the porches and entry waves we went out to bid two years ago they we funded that job differently through capital plan this year to allow us to budget this project closer to how the bids came in and she's out to bid so that RFB is out to bid and the due date is July 29th not the August 3rd since the scope is smaller than we thought we don't need to extend it as far as it is July 29th we're going to end it and I won't have today but we'll be close to knowing that we also last week received a request for proposals from the commonwealth to renew to compete for the privilege to be the landlord to be the landlord for the department of regional office and the department of regional office those are a long time tenants of the town but because commonwealth trumps local municipalities we have to compete with their good which is the privilege to lease to a state agency it looks very similar to the last RFB the bids are due August 12th so we're going to get very busy we're going to put together something so I'll have to be in contact with the board about a rent a rent to offer I am working very hard to try to get this done before August 12th I'm away so I would like to ask to consider appointing someone to work with me on a suggested rent proposal I'm sorry you all? I could do it that week before this one you're away I'm away starting this Friday so the reason I was asking him my work done some of the central school land I might the scope of this might expand from rent proposal to other parts of the area tell me that before but I'll be back on the third and we'll probably do something about last week too so it's just it's one of those weeks where you're trying to get out for vacation sure I understand you have to get everything so that's what you do I just don't want to be in a position of authoring things in a rent proposal that I'm just shooting from the hip and not obviously last time I think it was kind of strange how it all worked but proposal certainly seemed like it was headed in a different direction had a different property and we kind of built for that but then it all kind of collapsed we're thinking we're looking at a similar type of this is a ten year lease oh this one's ten because the last one what was it I don't know I think the last one was intended to be oh right but then we get the two in the end then we asked for then we said that it would be two days so we have made some improvements in buildings nothing to the extent of what's requested in the RFP and we all have additional improvements to the site budgeted you know that we have funds budgeted to repave the site and to redesign the paving the Disabilities Commission reviewed some of the developed a number of alternatives different approaches to the site paving especially concerning the Disabilities Commission that's supported there when the tender programming goes out and building so I think the next thing is for me to communicate with the Disabilities Commission chair and the Disabilities Commission chair on which alternatives seems to make more sense for the Disabilities Commission and see if we would let down to a proposal that we would then have specifically prepared to carry out we are waiting to hear whether we received a grant application to reject some power costs for the master's consideration projects fund I think we have a very good chance and I have to put a little bow on a lot of the people that want that grant application she's a little bit of a downer she's the commonwealth requires a very rigid timeframe putting out the RFP contracting within a very short actual construction period has me a little bit nervous but I'm sure that it won't happen assured by people who work on these grant for work so keeping informed on that oh, if I may go back to the sub-school comment I can ask for a memo to the board of selection asking them to create to accessible parking spaces on the street on vapor street it's not possible to create accessible parking spaces on site at the sub-school because of slope and distance from the accessible entry right so after consulting the safety officer IW director and the executive director and the councilman on aging and the EVA coordinator we came up with a location so I wanted to be sure you knew that that's an important responsibility to make sure that it's provided it will also help with other activities in the neighborhood where the public is invited perhaps to friends of the drama and it's accessible parking spaces I understand that the board will consider that I wanted to offer board at an upcoming meeting perhaps in the fall if you have room on an agenda he prepared a vacancy report for the board to select me recently and it's very interesting data if you're interested you'll be able to come and give me some more highlights about so it helps get a better understanding about what is the economic base in our own time and what goes into vacancies and how do you compare what's better with them than what I thought that was if we had a vacancy to report then they would not have developed any of this so whatever the 10 no I think I'd like to do that sooner or later maybe I'll try to put that on the August 10 if he's not on vacation or is that too soon? that might be too soon maybe in September maybe in the first September okay so I want to also I'm missing from the work tracking report we'll have two environmental designers doing a special point of view at least one I'm very likely to second one is the hotel and is expanding rooms they've been working to get the conservation commission for many process we've been having some kind of we've been in order of conditions from the conservation commission and they've met sometimes with the neighbors so the next move is to report re-open that special permit so we had that we were going to try to see if we could do it in August but with the applicant we have a schedule with our own prop schedule it's going to be September the other is a Arlington has a large house bylaw if a residential addition is proposed greater than a certain size it's going to zoom in on the fields unless it's they didn't like that and this one here is very strong actually here as well we don't have a date yet but we're going to be the application actually after to see when they can come in so we should have more products soon for you on the design guidelines and it's a a public and a poster size I just saw the sample last bit of update is benches and street furniture started going into the massive project last week getting positioned a lot of effort is going into trying to position them in a way where it considers what businesses or uses are on the block input from the merchants updating assumptions that were used when the plan was made some businesses have changed makes sense to do so the contract is being great about giving us time to communicate with merchants and possibly re-positioning before they permanently put in so I wanted to make sure if you get a chance to go down shop or dine in East Arlington look for some of the benches especially the benches they make a difference are there any questions or anything you think should be on the work tracking or expected to be on here what's item 11 oh thank you we need to update our website a little bit certainly need to update once we have full come members we need to take a new picture and we should look at the website to make sure that it's reflecting the current work and your priorities it's one of those things where the website's there and everyone's going to look in there and see if it's showing up so I keep that on the work tracking report so that we remind ourselves to look at it once a month and discuss whether we need to update what dates we can have for the next 15 minutes 15 I wasn't there however one suggestion paragraph where Mr. Campbell explained form-based code semi-colon it is different than zoning I think that you might want to change that to read it is different than classic Euclidean zone but it's still zoning I've got a few and I can pass them over in the second paragraph starting with Mr. Paulsky Mr. Paulsky exactly I think Mr. Paulsky to hold on and then on the next one paragraph Mr. Campbell introduced himself and then he got the board but the board wasn't really convened at that point so I would actually say to the audience and then the third paragraph from the bottom starting Mr. Campbell showed a hypothetical example I would say at the very end of that particular paragraph it said to use hand-held units to go down a range of questions however such units did not work and then on the next page in the second sentence Mr. Paulsky said the land along the Millbrook is owned by many I would say property owners do you have properties right there the Millbrook is owned by many many properties going down to the second or last line there town has decided that some design guidelines will be implemented I would say are expected to be implemented as stated in their master plan we'll have to see what happens in the next paragraph I guess I would say in the second sentence Mr. Paulsky said she hopes would be worked into I think that parts would be worked into the zoning bylaw I don't think all of the guidelines were expected to be implemented bylaw depending upon how we approach the guidelines parts yeah that parts would be worked I think it was after next sentence it was either before the crystal ready paragraph there or after but I've got Mr. Paulsky announced that Andy West was now present so that a form existed and business may be conducted I think it was right after so I think it's after this paragraph was my recollection I don't know if anyone has any recollection yeah that's what I would I don't think Andy got there before that but I think that's when you stated it yeah I can call that working that way too I can give you that language afterwards and then three paragraphs after that Mr. Warden Mr. Warden and then in the same paragraph they were worried about their own block turning down small houses and that would just instead of four would just say to be replaced by oversized houses Mr. Gamble said that he understood but that but that issue is outside of the design standards and then I would say actually the design standards exercise that was just and then in the very last paragraph on that page we've got an audience asked it should just be an audience member asked about the design standards the design standards right there and then I just I'm sorry the last page I just got in the second fold the second short paragraph there another audience member asked how to go and to not I guess I would say instead of just I'd just say not only consider right here not just consider but not only consider the places people will go but also how they're getting there I also see officials means to be circled at the top of it oh I missed that, yeah and then down with the paragraph that starts Neil Mongold two lines out from the bottom of that paragraph corridor comma comma and back from and then next one Wendy Richter asked how the town may incentivize or engage and then I don't think it's these properties I think it's just that are dormant I mean he said that by changing the zoning that and then I guess I guess by that changing the zoning could help with this change which is actually changing the zoning could help with this change yeah or could help with this actually I don't think we could do the last change could not help with this change and that's it now we've got one comment on the 22nd that I was actually absent from that I was trying to remember why I didn't want to remember those things I think you both caught everything there except on page 2 the two line paragraph and three lines out an audience member asked about the timeline for these design sectors and then through the school halls you mentioned the milestones were to be reached that's really a clear pathway I don't remember where you pointed that to go out in some great styles 5 million milestones did you describe that I think you described it yeah I think you did oh okay I guess I think Ms. Balthier described the milestones and responds described the expected milestones I hope to be reached in higher levels oh yeah I'm sorry I'll move to accept as amended all in favor? I'm staying sorry do you second me? I second you so I think I have one set of comments and it's all in regard to these point paragraph that begins with Ms. Kowalski term to be agenda item of the 22nd appointments and I would think that was probably missed from the now term to be agenda item if you're chairing the meeting if anybody knows and then in the third sentence where it reads he also summarized the actions taken by town meeting and a restrictive remainder of that sentence and substituted in its place the following which established a nine member standing committee and a larger advisory committee the latter committee consisting of non-voting members who are either town employees appointees or elected officials I can read that back if you want okay which established a nine member standing committee and a larger advisory committee the latter committee consisting of non-voting members who are town employees appointees or elected officials elected officials the following paragraph one small typographical thing the board turned to the agenda item of consideration which is capitalized and you can see we're back down to non-capitalized and that was a point to approve the minutes in between 20 seconds as amended second aye moved to adjourn second aye