 All right. Well, so let's just skip through and get to the operational update. Obviously, as usual, we have a million details in the in the document here for you, but just some of the highlights for us big things from the month of October that we are discovering for us DrupalCon net income was a real highlight We know that DrupalCon's had its tough year in terms of sponsorship revenue and a lot of that Anecdotally is is tied to you know the diet release being a little bit slow and that was tough and yet Rachel and her team did a really good job managing the con experience and keeping our costs to a minimum So we actually stayed on budget For our con net revenue and that is a really big win for us would have made a tough year a lot tougher without that So I just really wanted to highlight that and just thank Rachel and her team Tim and Amanda And Tina for making that possible for us. So that was a huge win for us To get to that point and know that last month Another key thing from last month that has really been helpful is we finally have faster Drupal.org dev environments This is something that Angie asked me for from the first day I took the job and three years later. Look you guys Look We did it And this is this is huge. It's a really it's a really big challenge for anyone on staff Let alone in the community to have to wait for three or four hours for that dev environment to spin up And so with with CI winding down Archie on our team in particular was able to spend some time on this and now It takes about 10 minutes to set up a dev environment and so that should be really helpful Context for the conversation that we're gonna have later too about working groups Let me throw out a props to Ricardo Amaro who jumped in during Drupal con Barcelona to work on it as well And then was able to hand that work back off to Archie. So it was kind of Archie started it handed off to a community member Picked it back up again It's really cool Good and then we've also obviously spent a lot of time working on the D8 launch which In case you were unaware is happening tomorrow our time or today if you're done She lives in the future Yeah, so we've been working a lot on the date lunch particularly like our cons team over here Bradley and Liz Emily Tatiana Jacob really the whole engineering team But I think Emily Tatiana in particular right now done a really good job of pulling together all the resources for that For that launch and so just to give you a couple of highlights about what's happening tomorrow on Drupal.org and around the community We have a new Drupal 8 landing page which will launch tomorrow at Drupal.org slash 8 which I'm really excited about because you are all hyphens in them are dumb So I'm really happy about that So I'm a brand new landing page with a look and feel that I think it's a Drupal But it is divorced from the Drupal.org Look and feel at this point. I like to think amicably separate But that look and feel is Significantly updated for this landing page and it looks great. We're really excited about it We aren't looking to carry that over into the header of Drupal.org for the launch because we don't want that page to feel completely different And we want to make sure that the Drupal 8 launch is front and center So that will actually be in the header update that we're planning and the home page will have some changes that go along with that So that's coming out The home page and the press release that is on there have been out the text there has been out for a little while So we're working on translations for all of those I think this morning we were at 17 or 18 translations of the press release so far And we can continue to accommodate more as they roll in We have some I made Drupal 8 badges for people to help share on social media and you know sharing on the fun, obviously And we'll also have a new Improved download experience or Drupal core that rolls out as well tomorrow So when you go to get Drupal 8, you're actually going to get some context about which version you would choose And why? So that's that's really fantastic And it also will highlight one of our partners as well on that page And then on the social side Paul Johnson and Jam and a few others I think those are the two big spearheads have put together celebrate D8 a Website that is going to help us Celebrate D8 so there Paul is handling all the sort of unofficial activities If you use the hashtag celebrate D8, you'll be able to track the parties that happen around the world And there've been I think there's about 200 parties even now that are listed on Drupal So people are posting their parties on groups that Drupal.org those are getting scraped in And we have all the continents but in fact or Antarctica covered at this point I'm working on Antarctica. I've asked the Australian Antarctic Service to at least raise a glass to us. All right That is awesome. That would be amazing to just have that one One little icon on Antarctica would be amazing. I can't promise anything, but I have at least at least put in the call That's amazing. Yep So, so yeah, so it's been a very it's been a very busy Few weeks leading up to that, but we are all Running running on adrenaline and excitement at this point. We're really thrilled also caffeine, right? To get smart waffles So we're gonna get there Any questions about those things before I move on to a couple of things to watch Not a question, but a statement your celebrate D8 video the DA video is adorable Thank you All holly editing Adorable, I love it. Thank you. Yeah, it got me out of having to go to hockey practice on Sunday. So it was totally worth it We enjoyed making that Other questions about the launch or anything else right now Okay, so a couple of things to watch from October one is the membership campaign It's both a highlight and the thing to watch as you know, we've had a banner up on Drupal.org And we have been, you know, aggressively pursuing pursuing memberships and The goal was to hit a thousand memberships and a hundred thousand dollars of revenue and We picked those numbers out of thin air because we've never done this before So there's lots of wins there If we look at October of 2015 compared with October 2014, we had a hundred and sixteen percent Increase in memberships. So that's awesome What we learned is, you know putting the banner up definitely does call attention to it And it's definitely pushing our numbers up and in terms of the number of memberships sold both new and renewed and Time of writing this it was around 400 memberships Of the thousand goals. So the number of memberships at pacing pretty well, but revenue is coming in under We just hit we're close to twenty five thousand dollars now Part of that is a big part of that is people choosing the smaller than suggested membership fee But we have about six weeks left in the campaign and this will run through the launch So we know that uptick in Attention will help there and we have some additional experiments planned for later to see what we can do about that but you know, it's a learning time and this is all revenue that is With not in our budget so it's it's just You know, it doesn't hurt us that we're not meeting our goal This was a campaign that you want You know, basically your testing purposes. So So that's it on the on the membership side and their performance to budget We continue to watch this and we'll have some more Canada talk about numbers in executive session as we do Before before we're able to release things out for public obviously, but we see some really good things on on the budget side a Couple of things I do want to highlight is that we are about to hit the adjusted supporting partner goal so, you know, we did a budget revision in in June basically and Supporting partners that program was something that had been significantly behind But we did a good job of finding the place where it should be because we're about to hit it That's great. I do want to point out that's still about a 20% growth in that program year over year. So Feel really good about that and then we'll have some updates about the new business model as well in the Executive session, but things are looking really good there We've had a ton of just really fascinating conversations and some that have been actually really promising as well. So That's that but we're still trying to be cautious. So that's my update Any other questions there? Okay You can take that as a no So our next agenda item would be committees. Is there anything to discuss from the committee business? I Think not but we'll pause and check The finance committee met yesterday Good point Good point and so we'll be able to discuss those numbers in executive session. Okay All right. Next up the late addition to the board meeting as you may be aware Angie Angie's term ended and she stepped down from her board role Which is sad But she also In addition to just being board member with secretary of the board and we do need to fill that role and so The executive committee reached out to Mike lamb who agreed to play that role just in time for this meeting That's why out of this here Do you want to provide any more context, Tiffany or help us kick off what happens next? Second the motion Okay, so Tiffany Tiffany puts the motion out there and Donna seconds so All in favor Hi. Hi. Hi. Hi Thanks And it'll be fun to ask any opposed now that our cameras work in this meeting. I Just figured out how to turn off the camera Well, I was feeling a little bit like some On a Disney land I was sort of just embodied face All right, well Mike man, thanks for stepping up and filling in this role. No problem. Thank you everybody looking forward to it Thank you. Yes, we're doing that. That's great Mike you you have to write to minutes with the Welsh accent though Yeah, I'm nervous after Angie's minutes. I see if I can You don't have to do them like that No, as a matter of fact, it'd be helpful if you were a little church And to point out you only really have to do them at retreats and in executive session now because at least thankfully takes care of them for Okay, well, I think Let's move on to the next bit, which is the triple con Barcelona review So Rachel, I know you are in an airport lounge Are you I am yeah, are you able to grab control and Yeah, I think I need you to I think I need you to stop sharing the screen and then I can share my Okay, let's try this can you see the slide almost Okay, can we see them now? Yes Excellent, okay So the team and I put together a little recap for everyone on triple con Barcelona It was only about six weeks ago, although it feels about six months ago So let's just jump right in It does take a long time for your slides to work So if you want me to switch over and drive the slides might go a little faster Okay That may be needed. It looks like it's not really Okay, let me I'll stop sharing so you can okay, sorry about that No, it's not airport. Are you in Rachel? Where are you? I cannot share that right now I Looks like Waikiki Really good can we do that Hawaii's really close to me We can totally come to Hawaii, I think that's a great idea Okay, I am now sharing my screen. Okay Okay, did you hear what she said she said come to Like like she confirmed that she was there She wasn't there she would have said we could totally go to Hawaii Totally come to Hawaii. I'm already there. Yeah. I'm not gonna like trolling triple con locations is the best part of my job So, okay, all right, let's just jump right in so we've got a little agenda here similar to what we've seen in the past We'll take everyone through the demographics and financials Talk about some of the marketing efforts that our team put together with some great community volunteers and then we have some of the content for our sessions keynote, but kind of thing goes Next slide. So we ended up at 2039 conference attendees, which is really fabulous. We Originally thought maybe we'd be as low as like 17 or 1800 not really knowing kind of what effect Triple eight with the release or delayed release of droop late would have But we felt really really good about the number that we ended up at We did see quite a few one-day tickets, which is kind of exciting I got a lot of local community members in and we had another strong business summit Our training members went down slightly, but that's to be expected. What was droop late pending relief? Okay, so these are our breakdowns as far as job titles and the experience level As far as the experience level goes it pretty much stayed exactly the same as Amsterdam we Slightly shifted a couple people from beginner to an intermediate and advanced which is really exciting and with our new registration system We started asking people if this is their first time at Drupalcon and we recorded that number at 34% So that's kind of exciting to see that we're getting a lot of fresh blood into the Drupalcon system Fresh blood Yeah So we saw a lot of people were coming to us from agencies which is not Super shocking although we also saw a great number coming from site owners themselves And as far as the rest kind of split across the board next line The industry is represented as a great indicator of the health We did allow people to select multiple answers and as many Drupalists Are aware they're they're kind of dabble in multiple industries So it's kind of cool to see just how big the reach is and how solid we we have a foothold and you know nonprofit and government and obviously tech Next slide The top 10 countries represented it it's a fairly similar to what we saw in Amsterdam other than the Netherlands dropped from the first Place but other than that though it's a breakdown seemed to be pretty much in line with what we saw last year Next slide So now we get into the meat of the details the financials on how the conch eats up We ended up with essentially a seventy five thousand dollar net positive income Yes 75,000 euro Net income which is fabulous. We spent some time at the beginning of this year looking at updated Attendance forecasting and also some correcting some budgeting errors that we found and that that had been projected as well as like a hundred a negative 100 to 150,000 at one point so to see it not only be neutral, but also slightly positive is a really Really encouraging thing. Can you go to the next slide? So our conference tickets ended up really strong again We had some training tickets that that was a little bit lower than what we'd hoped for but again That's not anything that was too shocking based on the delayed D8 release and our sponsorship revenue did come in lower than what we had been hoping for But if you go to the next line, we were able to manage the expenses Extremely well in order to not make it too much of a financial liability to the association And still provide a pretty strong experience for the attendee goers So this is a general breakdown of how all the expenses played out You go to the next slide So we had a lot of financial lessons learned this year Obviously we had a bit of a financial extra level of scrutiny With the budget and what we found was there were some Some points in our contracts that we could have negotiated a little bit stronger to put it in a more flexible place We also found a calculate a couple calculation errors in some of our original budget estimates And we had looked at what our attendance forecast was and it was kind of like oh We're just going to keep getting bigger the con will always keep growing and we found that you know When we're waiting for a new product to come out which may or may not come out by the time of the con a little bit tough to accurately forecast that So we definitely found that there was a large local boost by having our con last year in Amsterdam And so we corrected that In our forecast and we were able to get to a much better place of forecasting where we had hoped to come in and again We beat where we forecasted coming in so we felt really good about that Next slide The team itself worked extremely hard to make sure that we Found any saving opportunity that we could without detracting from the experience for the attendees or pulling away from that The content of the show so we wanted to kind of list out some of the different ways that we found to Make that number a little bit more plaques than red and some of those were the triple association staff doubled up on hotel rooms And we also reduced the number of staff attending and with that the staff and vendors and also some of our service providers took on additional work So we worked with a much leaner crew And had people volunteering in roles that they normally would not be which is great We also restructured our space usage and released a few rooms early So a key example would be the exhibit hall. We were able to release one of our days of the exhibit hall and our sponsors were kind and gracious enough to set up in one day and half a day actually and that Yielded quite a bit of savings for us. We also found opportunities where we weren't using some of our session rooms And and we were able to release those and recap some of those fees We also looked at some of the components of the con that weren't driving revenues So for example the community summit and we revamped that and turned it into community kickoff And as we will see later that had a really great Really really boosted the Approval rating of that event which we'll show in the survey results We also reduced our plan for conference branding throughout the venue So we tried to consolidate the branding that we had in the front of the In the front of the lobby so that when people walked in they really had that kind of wow impact right there And then we utilize the digital science that the venue had included in our in our program We also explored an alternative keynote speaker format for the third day We had the community keynote which went over really well, and so that worked out Good on both sides both financially and from a programming standpoint And we negotiated with the catering department to have a seasonal menu So allowing the chef to come up with a menu, you know a couple weeks before the con rather than agreeing to something a year or six months out and we tried to Increase that meal experience for the guests. I also offering soup And we also did a bunch of ticket promotions to drive potential attendees So not necessarily setting an expense, but trying to boost revenue through some direct email marketing And then when it came time to order registration supplies, we did our best to Order on the more conservative side, but within the numbers that we were projected our forecasted attendance to be Excellent. Any questions about that? Okay, marketing so our marketing team did not have a large paid advertising budget for this con So we didn't really do the promoted tweets or posts. We really focused on creating and delivering content across the various channels So the con team are we put together quite a bit of content on our own and utilize a lot of volunteers and our marketing Department did a great job of helping us push that out and making sure that the social media volunteers knew what was going on In order to kind of get that out out into the world And we also created some resources that were Some of the more successful pieces were a little bit more about how to experience Barcelona where to go where to eat that kind of thing So again, we found that our content marketing the blog traffic does not get a lot of Traffic on the site. However, it is syndicated to a lot of other news aggregators. That's really great It's another way for us to get that information out and you can see a list there of our top performing blog posts Next slide For the email marketing goes we have a very high Open rate, which is fabulous and our highest opened email with one with a bring a friend coupon So inviting people to invite someone they know to come to this con with them Next slide We did it. I mentioned earlier. We did some email promotions to try and drive attendance We use the two tactics that we try or the two strategies that we tried in Los Angeles where we asked people who had already registered to invite a friend we find that people tend to Be more likely to accept if they know a friendly face that will be there So we gave them a special coupon code for like two euros off for their friends And then we also did a direct email campaign to people who had registered for Drupal con in the past But had not yet registered for this coupon we also offered a training discount that Provided a discounted people purchase a training ticket as well as a triple con ticket And we worked with the local community to give them a discount code for some reduced price single-day tickets Thanks Yeah, and we want to definitely say thank you to Paul Johnson and Christina and Pedro They did an amazing job of manning the social media helm for well over the immediate months before They're con and we have got a lot of really great feedback about people being excited when they're their tweets were Retweeted by them or their their things are being highlighted across the channel So overall we found what that the community really responds well the large news just news announcements and what will the deadline reminders So we think that this is a real opportunity to run some experimental campaigns in Dublin around news It also would give us opportunity to possibly sell Memberships to promote some of the other programmatic offerings the VA provides The community also seems to be extremely hungry for the behind-the-scenes information about the con So, you know who our local team is what we're doing as far as branding goes and what we do to kind of Produce the event it's kind of unexplored for us, and it's something that we can really develop on we've kind of got a couple blog post ideas outline for next year and so The community is always hungry for transparency and be sure whatever we can when we can but we're gonna Kind of structure a more proactive way of communicating that out next year Next slide So here we have a list of the highest-attended sessions Drupal 8 top school is Next slide Interpol 8 top school is again of top-ranked sessions. So we're in session on seeming ones are our highest-ranked sessions fine We got quite a bit of feedback from session evaluations and one of the things that we found People really were hungry for is kind of knowing a little bit more at the beginning of the session or before they even got to the session So understanding what the goals of the session are and what they can expect to learn We also found that people really appreciated presenters that had easy to follow Presentation decks that were really organized and they loved hearing about real-life examples that kind of honest Insight really gave them extra credibility with the attendees People also appreciated when the speaker took the time at the beginning of the session to kind of get the know the audience Ask them a few questions about you know, who's the developer who steamer that kind of thing And then we found a quite a few things that people were asking for more of So for next year we can ask our work with our speakers to show not tell when presenting So a little bit less that slide reading and a little bit more interaction kind of formatting and around more about conversation rather than the formal presentation and Again, just working on the accuracy for the session title and description making sure that people are really clear on what they know They're gonna find out when they attend the session And they really were looking for those insightful Profound moments of things that really made them think about something in a new or innovative way except The really exciting thing though is we had 89% of the people Sold out evaluations said that they did learn something and that they can use in real life. That's great We averaged session evaluations that had at least five evals and they averaged to be three point nine one out of five Good and again, these are just kind of our next steps for next year We want to work on the experience level for sessions We found that sometimes this session Experience level didn't quite match what people found when they got to the session and working on track I times that relate a little bit more closely to the content of the track are Also working on a more mobile friendly way to evaluate sessions after the session is attended Prince we had a really great sprinters turn out in Barcelona We had 25% of sprinters attend on Friday, which is fabulous We also had a very well attended extended sprints. We went to a great venue called makers of Barcelona and people were They really appreciated the level of care that the mentors were able to give them and learning how to sprint and learning how to sprint more And it was it was something that came through very strongly on the evaluations I one thing that they noted that they had like okay, sorry one thing that they noted they'd want a little bit more of this Mentors with I think it was a trying to get them more from advanced to their immediate to advance As far as the attendee survey goes the top three reasons to attend session content personal networking and build my Drupal skills Next slide And we saw that things pretty much did the same as far as Expectations from Barcelona to Amsterdam the only things that we had a larger shift on were Kind of related around hiring so people looking for jobs people looking to hire people But for the most part everything else was It's kind of in line with what we saw last year as far as activities go we saw that There were kind of two themes of things that were really really useful the first kind of theme was around the social and community aspects of it So networking sprints and social events were really highly rated And then the next thing was kind of chunk was around programming so sessions Boston team us were also really very peaceful Next slide So the things that we saw a little bit of a decline on where the value of the sessions the business showcase and the exhibit hall But the notable improvements we had were around the contributions friends and keynote people really loved the community keynote And the community kickoff was really highly rated. I think you can see that right in Little right The networking e-news letters and trainings were additionally areas were showed improvement So this is great We saw quite a few people are likely to recommend triple con to a colleague Which is something that we always like to see and we have a very small amount of people who would be not likely at all to recommend So overall from the survey people basically are there to attend and hear the sessions They would like to expand their skills and network both professionally and personally They're asking for an even higher quality level of session and working with the speakers to ensure that they're really clear on what it is They're getting out of these sessions the key notes and social events were ranked the highest as favorite moments And we got a lot of really great feedback on our batch pickups We had some of the best times we've worked with in Barcelona They were really great and super helpful and we were really happy with the registration set up So overall some production takeaways that we had we as a team have been really focusing on operations and Procedures this year which doesn't sound super splashy, but it's super helpful to save free up time to work on other things To make the country be greater So one of the things that we found for next year that could be really helpful is better communicating the that refund policies to avoid confusion The that is something that is a bit out of our control and so we work to support people as best we can But just finding ways to make it easier for them to understand would be helpful We want to continue to streamline the online registration process making it easier for people to create Reports internally and issue regalists The onsite check-in process for the summits and trainings work really well We've had issues in the past where people kind of crash the trainings or summits lunches And we've run out of food for the people who paid to be there So we found some new new ways of handling that this year in first one that worked really well We want to continue those We also want to develop a process internally to work with our vendors and service providers and have them review our code of Conduct and make sure that they're really clear on what what those standards are We also saw some interesting Wi-Fi issues, which I'm sure everybody was aware of we had real really interesting and unique attacks on the system on Monday, which Was a fun challenge for our tech team We found that they were a whole new type of attack that they hadn't actually seen before. That's kind of great And we actually saw a lot of interference from people's Network-enabled devices that for instance like smartwatches and people building Wi-Fi to kind of boost their system for their own Use it really took down the larger system for the greater attendee base Yeah, reach on just to be clear because I know this is a sticking point for so many folks It's not just internet-enabled devices. It's the preponderance of Bluetooth devices So the watch is the keyboards like the you know, just the amount of peripherals that people are tethering via Bluetooth to their Phone and laptop is causing a tremendous amount of noise on the network Yeah, it's something that and it was something that the way the structure of it was the something that our techs had not seen before And so that's something that we may have to look at for future cons of ways to either Ask people to reduce that interference or possibly maybe leave those extra devices at home if they're not absolutely necessary But we will stand top of that Okay So in summary we felt like attendees really love Barcelona at the conference location that the festival I'm or say was great and everybody really seemed to enjoy taking part in all the festivities I'm the local community that we worked with in Barcelona fabulous and they put together such a gracious welcome to the larger community With their wonderful welcome party on Tuesday evening The Wi-Fi issues obviously really impacted our trainings and summits on Monday and some of the sprints on Monday and a little bit on Friday And that was definitely like our number one complaints take away We also felt that we had a really good approach to the new way of delivering community content with the community kickoff Boss and training we got really great feedback on that and we think that there's ways we can continue to improve on that That we we found that that new kind of unconference style works really well Thanks to Donna and Holly and Adam and everyone who worked on that And we are identifying quite a few ways that we can just provide a better holistic con experience So it's again, it goes back to that expectation setting within like individual sessions But also finding ways to help people navigate their ways through the con so finding the sessions that are going to make some biggest impact for them and figuring out what kind of experience they want to have And that kind of ties into the last one where we can continue to evolve how we communicate the value of the con so Just kind of telling people about what it is that we do to try and you know Do the best that we can to maximize their value that they get out of the money They pay for their ticket so all the different things we do to reduce the cost and keep those ticket prices as low as possible So going forward we're going to be working with revamping a little bit of our programming so working with the speakers and track chairs to ensure that the expectations are clear and Looking into what content we could possibly curate Again focusing on creating a holistic conference experience So providing suggested schedules based on roles or providing a little bit of a more robust first-time experience before the con actually starts We want to make sure that the content in the program of the con really match the demographics as they continue to grow and evolve with the Drupal community, especially if we see big booths from Drupal 8, which we hope to We also heard that the alternative key notes were a big hit so people loved hearing from Mike and David And we'd really love to keep that type of format going forward It was wonderful because those were a few sessions that all of our track chairs really loved But they just didn't quite fit into our normal track chair format and when we were able to come up with this Community keynote. It just really resonated And then obviously Wi-Fi Wi-Fi Wi-Fi So we had a lot of learnings that came out of Barcelona with all the different Interferences and attacks on our firewall system. And so we're going to take that into our experience with Dublin and work with them really proactively ahead of time to make sure that we can avoid much of that It's possible and hopefully all of it. We'll see Bye And so now it's onward to Dublin. Does anybody have any questions? I've just got a couple of comments Rachel And these have been bubbling around in my head for a long time is if we're going to be revamping the program Can we can we look at one less tracks? One track sure we just don't run as many to I think we We really need to institute a bit of policies a strong word, but some people present more than once And I don't know that that's you know, I think we should that should be an extreme situation and Suggestion for feedback which I've seen at another event which is to have Staff at the doors on the way out with just a big iPad with a with three with you know Red yellow green basically traffic light and as people walk out They just hit whether or not it was you know great Terrible or meh and and that's really quick and gets a lot more gets your volume up for feedback So I'm done. Yeah, you know, it's interesting as I looked into a system like that There's a provider called happier not that I don't if you've seen them in airports where you can kind of do that There's like little kiosks and you push button But unfortunately, we just didn't have the money to do that this year But I love the idea of doing that. I think that that's an easy way we can get additional feedback We just want to find a way to get people to still fill out those evaluations I know the speakers really value that the more detailed feedback about like their individual sessions I think it'd be a great way to have a hybrid between the two I've seen really low-tech versions of that as well Well, it comes to have like the goldfish bowl in the color balls and you just put your you pick one Yeah No, cool. Hey, Ray. Hey, Rachel and Holly Um The as you as you know Wi-Fi has a part is in part due to location location location, right? Some cities it's harder some buildings. It's harder, but I Who does Wi-Fi for South by Southwest and I promise you they they've got way, you know an exponentially huge your problem with Bluetooth Crosstalk that they still managed to pull it off. So if you guys want to talk to him, that's easy to do Yeah, that'd be great. We work with a really great team out of England actually that does Apple's events all over the world And we haven't had it. We didn't have that issue at all in Los Angeles. So it's really interesting to me I don't know if it was Just specific equipment that was installed in Barcelona or something with the network. I'm not I'm not sure exactly We have a full report that we're debriefing on but I would love to get anybody else's Advice on that so we can do everything we can to not have that issue in the future. So I would love to connect with you on that Good. Yeah, that's just a really it's a huge problem for technical conferences, especially for tutorials and stuff and second second second point Oskine has for many years offered speaker training to new speakers Especially to new speakers that they offered to everybody but they they outreach to people. They've never actually seen before Mm-hmm and And we can have a conversation about that as well. I don't know if it's worth it. They usually offered during the tutorials So, you know, you kind of have to plan on your tutorial people already knowing what they're doing, but But it's I think it has over the years Created an incrementally better speaker experience at Oskine So Anyway, we can talk about that too if you'd like Yeah, that'd be great. I know we we've evolved the way we work with our speakers Over the years, so I know for a while I think Emma Jane was providing one-on-one outreach and training on that and then we kind of evolved to having a training video that people could use We we rely a lot on the track leads to kind of be in communication with their speakers and work with them on on areas Where they may need extra assistance, but I think that that's one thing that Amanda who It's kind of at the helm of our programming and content She identified pretty quickly like that's an easy way for us to kind of you know a global that quality that people are looking for Especially for people that this may be their first big speaking opportunity Great, it's good for the community because it's as a technologist. It's pretty hard to get decent Have they do a good talk? Yeah so Anyway, we can Sorry, but I mean this is this is trees. I just joined. Hey, Dries You guys I just want to be mindful of time that we have about ten minutes left and another big topic to get through So we'd be happy to take more like specific triple con feedback But I think it'd be great if we could you know feel free to email Rachel or yeah Both of us to do that unless anyone has any bigger picture questions for people on right now Okay, so we move on to the next topic. Thanks. I really appreciate that Good deal Excellent. Thanks Rachel for all of that and we'll talk to you again in executive session And I think we'll turn things over to it looks like you've got the screen sharing going Great and so for those of you who have not had the pleasure of meeting Tim yet meet Tim Lennon or Tim Prime as we call him around here Tim is awesome. He is our project manager and maybe I don't think I'll be hurting anyone's feelings Let me say that Tim may be everyone's favorite person to work with at the Association. Oh Tim So I want to talk about community initiatives for triple.org and New proposal for how we engage with community contributors. So I will step through the slides here Basically when we looked into how we wanted to engage with communities going forward, we wanted to make sure that we were Operating with clear principles and goals about what we want this process to be and what it should accomplish so obviously the kind of leading principles is that The DA itself needs to continue to assume the role of the maintainers and initiative leads of what happens on triple.org Which is something that's been a transition for the community to understand We're trying to create a consistent coherent experience across triple.org and we love their contributions But want to make sure that they align with all the work We did last year on the content strategy and a lot of the initiatives that we're already trying to move forward So we want to make sure that that vision is consistent And that we can be responsible as the maintainers of triple.org And have our own prioritization process retain its integrity So goals For this new process are to enable positive contributions to the community in a better way We've struggled in some cases to do that. Well, it's a problem that we know we have and as an ongoing challenge And there are also some great examples of us working with the community for major initiatives and minor initiatives That have gone very well. So obviously Drupal CI was a huge huge huge issue. It was the Blocker to Drupal 8. It's a massive testing infrastructure And that was a wonderful learning experience and a good opportunity to work on an initiative closely with the community We kicked that off with the Drupal 8 accelerate Sprint Here in Portland and then gradually kind of took on more of that initiative More in that direction. We have regular bi-weekly conversations with the community folks that were involved So it was it was a good experience and we're modeling a lot of what I'm kind of proposing as our way to interact with community initiatives based on that experience and what we learned from it and Get one of the interesting things about Drupal CS Community Initiative is it was really a kind of six month process starting from this This place we're supporting we were supporting the community through a primarily community led sprint to creating it as a production service and now we're finding it and Taking it beyond adding new features things like that So and we've also had some other great community initiatives that were of smaller scope That went really well So in doing these community initiatives the other key factors we want to preserve the goodwill of the community by having staff involved In this kind of maintainer role before the contributors start the work So that we don't have to come to a contributor who's created a huge body of code or documentation or UX mock-ups or something and say, oh, I wish we'd seen the sooner We have this whole set of things for our content strategy or this whole set of things that we then have to rationalize After they put their heart and soul into something for us. So we really want to respect Their time and their volunteerism With our process So in part of that is going to be making our how we allocate resources to community initiatives more transparent We need to make sure that contributions are again, they go here with that greater vision They go here with the mission of Drupal.org and we want this process to be as low overhead as we can make it because We're working with limited staff and we need to we don't want to turn this into a big new platform for ideation of Drupal. We just want it to be a Kind of lean way to provide more transparency and have a way to prioritize community initiatives. So To get into the details once we have those goals. We want this to be applicable both to code contributions and non-code contributions We don't want it to be too burdensome for smaller scope contributions That would be wins for Drupal.org And we also want to be able to accommodate contributors who aren't coming with an idea in hand But just want to find some way to help out So With those goals in mind Here's a rough outline of what this process would look like Essentially in the in the normal way can the community formulate some new idea in the issue Particular community member says, hey, I can contribute by implementing that idea This is where things would start to change What we would do is say we'd like that user to submit or the users If there are a few people who want to work on that together to submit a short proposal through a form on our roadmap We can evaluate those proposals monthly and communicate with these potential contributors About whether we're going to accept, reject, and postpone those proposals based on whether or not they meet already Prioritized work if they represent a quick win Or we feel that they're important enough and needed Widely enough by the community that we want to elevate them into the roadmap If we accept one of those proposals, we'd like to have a liaison from the EDA staff to coordinate with the contributor going forward Throughout kind of the life cycle of that community contribution. And that's an example that we have used I kind of stood in that role personally for the Drupal CI for example But we've done that in a number of other cases on kind of ad hoc cases and it's worked very well so That way we have a single sort Point of contact who can again act as a maintainer and help make sure that the requirements and The ux and whatever the kind of scope of the project is actually going to align with the rest of the initiatives and product creation for Drupal.org so We'll We would then monitor that work as it's ongoing. Some of these projects might take very short time Some of them might take a long time if that work is You know if it's a code based Contribution and it's gets to the state where the contributor thinks it's basically ready to deploy We will try and have that review Of the code and kind of prioritize that is for deployment within the quarter of that completion Now that's not a promise that if someone proposes an idea, we're going to complete a recorder later That's for something that's already been accepted already have a liaison and gets to the point where It's on a dev site and they think it's ready to go Um, and as was mentioned earlier kind of a key part of Making the smoother is the fact that the dev sites are now a 10 minute build process So it's much easier for someone to start sketching out an idea in a development environment So anyway, the process is similar for a contributor that doesn't have a particular feature in mind It's a slightly different thing. Um, we've had an example of this In the past, um, but basically if there's a contributor that Comes to us and says I want to find a way to get back to Drupal or Drupal association or Drupal.org But they don't know what it is they want to do We first we want to encourage them that they can ask us for some direction And generally speaking we're probably going to encourage them to contribute in some way to Drupal The software read the Drupal.org. However, if their particular interests in contribution kind of align particularly well with Drupal.org Um, then we get some information Using a similar web form for the roadmap on their background availability This is not intended to be kind of a You know, we'll train up newcomers on how to make the first contribution But kind of a when we have a really experienced person who wants to do this as a way of giving back and it aligns really well We want to have that opportunity to work with them Again, we would have a da da staff liaison who would be the contact point to that person to help project manage Whatever work they're doing and we would look at our roadmap to find work Um, that is appropriate to their skill level and the kind of contribution that they'd like to make so um, the minimum Implementation to actually kind of get this moving um, is to update our roadmap, uh page to Uh display the proposed and prioritized community initiatives and their status Right alongside the existing Drupal association priorities It would include that web form for submitting your proposal. That's where you would say Here's the issue where we've been talking about this Um, here's some key details that we would like to have from them Here's, you know our availability to be a contributor or how many hours a week we can we can do things Um And it would have some documentation of what that what this whole process looks like So they have an expectation of what's involved Um, and I want to point out that if we do this through this kind of web form format The goal is not to take that work out of the issue queues where the community is used to working That's for kind of our evaluation and prioritization once we have prioritized work. That's going to be Working in the issue queues like all the other community initiatives like Drupal's the idea Um, and all that so just as a clarification Um, this the reason that this is so minimal It's just some updates to the roadmap page and a web form is just because we don't like I said We don't want to create a whole new ideation tool on Drupal.org We just want to provide a way to create that transparency and an easy way to find the process to become a contributor So obviously this is not all in the community shoulders There's a lot of staff commitments that we have to make in order to make this a process that will That will the community can have confidence in and feel like they Decisions about acceptance and rejection are not arbitrary and That they had a decent sense of the a reasonable time frame for us trying to help incorporate their work so Our commitment or our proposal for what we would try and do is review New proposals on at least a monthly basis just for that initial Prioritization of whether that's something we can accept rejected post home We would then say okay. This is something that Aligns well with our next quarter of work that we have prioritized or it's dependent on another initiative And therefore we can get started on it once that initiative is across the finish line um We have that da staff liaison being assigned to Set up a bi-weekly communication with the community member or community members who want to be doing this contribution And then when that's completed, we will have to commit to to doing Our immigration testing necessary performance testing review And we'll work out those details coordinate those details because it's going to be different in scope for the different kinds of contributions during those bi-weekly meeting processes and just according to the normal way that we can change management and deployment for teachers Um So I ran through that pretty quick because we were uh kind of running out of time But does anyone have questions or feedback about that process? You're also there, right So Who are the uh, who are the liaisons that you think uh from the association? Will be will be uh, will be assigned. What what individuals would those be? That's a good question. So it it will vary slightly depending on the nature of the contribution So in some cases it might be myself Um as a project manager of the engineering team here It makes sense in a lot of cases for me to kind of project manage a community Contribution that fits into some other initiative that the rest of the staff is working on In other cases it might make sense for it to be Tatiana, particularly if it's related to um something to do with kind of the product itself or You know documentation structure or how the support system should work on your board those kinds of things um If it's an infrastructural contribution, it may be someone like Uh ryan on the infrastructure team or really on the infrastructure team So it'll depend a little bit on the nature of the contribution. There aren't that many of us so but um And and one of the goals you said was creating a low overhead process for managing these community initiatives um, that's that's where my my worry would come in that that if uh, if if this is um successful, um And I think it could be um We may find ourselves in a position where where staff are way over burdened and aren't able to To focus on this and their other day-to-day um Responsibilities is is there been any Uh, I mean, I would say that that is the probably the biggest thing that we're concerned about so it's certainly the most important risk um to This process that we've identified it's um It's weighed against the risk of not having a standardized way to interact with or accept proposed community futures, right? So we're we're balancing that risk against this risk of not having a Normal way to say yes or no that doesn't appear totally arbitrary to the community Yeah So part of this is a way to give us integrity when we have to say no to say here's this process Here's the transparent Order of priority here's you know the number of resources and where they are and so at times when we have to say No, or not yet We'll be able to do that in a way that is hopefully feels less arbitrary to the community Um, it's places where we've had to do that before And a lot of people are very upset, but there's other places where you know People can under kind of understand that there's there hasn't been this kind of like central Way of understanding. Okay. This is because it's part of a larger process Prioritization, so we're hoping that will help right there'll be south grapes here and there That's not something we'll ever be able to eliminate, but We want to at least be able to say that when we were saying no we're saying no integrity based on transparent prioritization process Thanks, Tim other questions or observations Looks good to me Thanks, Lane. Great to me too Okay I can talk if you want me to talk but I thought I would avoid uh Hurling random questions But this was one of the uh, the requests for kind of next steps for how we uh Proceed with working groups and so, um, I guess my request on this is if it's pretty much agreed that this is a good process Then we're going to take this the the working group members that Um, we're kind of involved in the the workshop that we did in Barcelona We'll walk through the process with them get some additional feedback And then begin the process of publishing that Uh, which means probably in the january timeframe. Um, maybe as early as december more likely january We'd be coming back with the conversation of next steps for working groups, which If we follow the recommendations that came out of Barcelona that would be Solving them basically and establishing different ways of of interacting Well, plus one from me Okay Awesome, Josh Do you anticipate that this will be a surprise to any of those those Existing working group members sound like you're socializing it Well, we we've definitely talked about it and uh, it was it was part of the conversation in Barcelona So almost everyone in bar Everyone that was there from the working groups in Barcelona are prepared for this And because it only affects the Drupal dot org working groups. Um, that's also been heavily socialized Yeah, there's the working group documentation working group community Working group those all continue to operate as they have been this would just be Drupal dot org content Drupal dot org software and Drupal dot org infrastructure Okay Definitely feel free to share any thoughts that you may have later Um, I know you know how to get all the josh if you don't know how to get all the tim Um, but uh, I think it's 10 after we do have a few things to tackle in executive sessions So it probably makes sense for us to move into that. Um, we're in new software right now So the first thing that we should do is stop the recording Cording