 Good evening everyone so welcome to our PVSD board meeting we do have translation available in Spanish if you need that support please see Magdalena Maciel at the back of the room and if anyone wants to speak to an agenda item then you must complete a speaker card and hand it to Eva Renteria before the start of the agenda item. Each speaker will have two minutes and just as a reminder from the last meeting we we do know that it's easy to lose track of time especially if you're not accustomed to speaking in public so rather than just cutting people off Vice President Shocker will hold up a 30 second sign just to you know so you can start wrapping up your thoughts without being interrupted. So we will move on to item 3.2 our Pledge of Allegiance and I will ask Trustee Soto would you lead us in the pledge please? Thank you we'll move on to item 3.3 superintendent comments Dr. Rodriguez our superintendent will make a few comments. Yes thank you very much so this has been a challenging week for all the families within PVSD so to our students our families our staff administration and community I'd like to ask that we join in a moment of silence for our student's death which occurred on campus at Aptos High this past Tuesday. Thank you thank you. So this was truly a senseless tragedy. We have provided as much social emotional support as we can. I really encourage all staff families students that as they heal just know that different at different times different people are going to need those supports and we are here to support you so please reach out whether you are at Aptos High or at another school please reach out and we will provide you the social emotional support that you need at the time in which you need it. Also just on on another note we do have a survey that is out it went out yesterday that speaks to what people need in order to feel safe and cared for at school. There is both a Google survey and a thought exchange that allows for more ample responses and that will be open until next Monday at 4 p.m. so we encourage we already have almost well we have around 1500 responses at this point and we want to encourage people to continue to fill that out so that we have your voices heard. Thank you. Thank you Dr. Rodriguez. All right on to item 3.4 governing board comments and our report on standing committee items this is our opportunity for each board member to make a few comments. I'd like to start with trustee Acosta. I'll yield my time back for the moment of silence. Thank you. Thank you. Trustee Orozco. I just want to say my deepest condolences to the family of that Aptos High School student. I think as a community we're all mourning to death and I'll leave it at that. Trustee Diserpa. Thank you. In addition to our school community who has suffered a great tragedy I'm reminded that three families were affected and I just want to acknowledge that. I'm looking forward to our meeting on the 15th where we have a further discussion about school resource officers and I want to thank at the Aptos High staff administration. I know it's been a very rough week and thank you to our administration here at the district I know that everybody here cares deeply about children about our students and keeping kids safe and it's been a rough week for everybody. I'm keeping all of you in in my heart. Thank you. Trustee Soto. Yes good evening. Yeah I do want to offer up my condolences to the families as well. It's a very very very unfortunate tragedy. I just came from a rosary right now. Excuse me. I'm going to be burying my neighbor tomorrow and at the rosary I heard the cries of a mother and you know no matter how old you are you're always your mama's baby and I saw that tonight and my heart goes out to those families that were affected last week by this tragedy. You know it's unfortunate that a woke ideology had an impression on a decision to remove SROs. There should be no question next week. We need to make the kids safe. I've heard from numerous families throughout the community bring the SROs back. As a former police officer former a soldier no one up here understands excuse me public safety more than I do. This is unnecessary is very unfortunate and we need to stop it. Thank you. Trustee Shocker. Just like to say I offer my condolences to the students who lost his life on Aptos campus this past week and as a mother myself there is no greater tragic tragedy than losing a child. So I know that all of us up here want a solution and so please public attend our meeting next week which is September 15th at Landmark Elementary. Yes we need to keep our children safe and make sure that we can do whatever that we can do and we would like to hear from the public and I'm still shook up that this incident happened and my heart goes out to the family. Thank you. You know I've had an opportunity to speak at several town halls in the last few days and our community was rocked by a you know horrible incident and you know I think about you know all of the families involved you know however they were involved you know from those you know who are just have you know fellow students you know at the school who will have students at the school someday and you know my heart goes out to our community you know particularly for the ones who are dealing with a very poignant unimaginable loss right now and I wanted to thank our community for the outpouring of support for you know in particular for our Aptos high school students in this past week you know from signs and flowers you know when they came back to school on Friday to local businesses that contributed you know meals to staff while they were grappling with what happened all of those gestures were a spot of beauty in a very very challenging week and when crisis after crisis seems determined to pull you know our community apart like these beautiful gentle acts you know really help remind us how truly connected we are and so for everybody who has helped out in whatever capacity you've helped out thank you from from the bottom of my heart and you know in the spirit you know of you know that community spirit and it's like I want to also acknowledge that we continue to have you know contributions to you know our projects that support the vitality of a learning space you know particularly our Emeril Agassi kitchen you know Mary E. Guckalforster you know donated $5,000 and Margaret Gordon you know $250 Sarah Hewlett $100 and all of these apps together right you know for Starlight for Aptos High again it's about ways that we are that our schools are part of our community and our community is part of our schools and in times like this you know this this gives me hope so again thank you for item 4.1 our approval of the agenda can I have a motion to approve our agenda okay great I just wanted to make a simple request so that I can leave sooner if there's no other comments on items 8.2 to 8.5 would it be possible to move 8.6 to follow 8.1 thank you so just to clarify Chris you're asking to move 8.6 up to follow 8.2 because I do have a comment on 8.2 okay okay so I would like to make a motion to approve the agenda but I would like to make the following change I would like to move item 8.6 up to follow 8.2 all right and can I add just one amendment to that motion if I may for item 8.1 if we can change the title of the title to approval special board meeting on school resource officers and other safety measures given that we will be discussing not only SROs but just what we're doing as PBU as a community to address safety in our schools will you accept that amendment yes I will all right do I have a second I guess that's the second all right all those in favor aye aye aye any opposed motion carries 6-0 all right so item 5.1 approval of the August 11th 2021 board meeting minutes can I have a motion all move to approve have a second I'll second all those in favor any opposed motion carries 6-0 item 5.2 approval of the August 25th 2021 board meeting minutes can I have a motion I'll move to approve second all those in favor aye any opposed all right motion carries 6-0 all right moving on to item 6.1 public comment this is an opportunity for members of the public to address issues that are not on our agenda for the evening and please know that the Brown Act prohibits the board from engaging in discussion for non-agendized items that even though that is the case we are listening do we have any public comments yes we do okay so I'll call the following speakers up for item 6.1 Chris Webb and Carol Turley and you'll each have two minutes thank you okay I wanted to express my gratitude to PVSD for moving forward on actions with Renaissance's sports field and just overall commend this board in PVSD as models of transparency responsiveness and overall good government especially thanks to trustees DeSopa, Shocker and Narosco in particular for hearing the community on the sports field issue I one concern I've been a part of the district long enough to see that field come in and out of disrepair and it's in the master plan is not fully clear to me it hasn't been presented to site leadership there so I wanted to make a take a moment to urge this kind of serious renovation that other sites have enjoyed including a possible move to a turf field personally as a rugby player I prefer grass but since that that field is surrounded by wildlife I worry that it's just gonna be another in a couple years will be back where we started with an unsafe field and also I've seen the district have public-private partnerships for other fields so I'm thinking like with our neighbors KOA and the county maybe we can do something like that for Renaissance and also I know the local Aptos Monseriby team would that could be a source of coming revenue if we had a legitimate field they could rent it from us practices twice a week games on Saturdays and then the the district could get some return on their investment besides helping the students and ideally a restored field would be completed with ELO funds and support and will be complemented with in-person instruction after school that we used to have a Renaissance that be a huge benefit to the Renaissance student population edge immunity after school doesn't serve Renaissance students well as our and not as well as our old program did not grab plan wise if students did so well with that they wouldn't be at Renaissance also kudos to board president home on last meeting managing the most belligerent crowd I've seen and thank you to this board for doing the right thing to protect my students to protect me to protect my family to protect even your critics so I just want to thank you for that hello trustees I appreciate that you always take the time to listen to the public regardless of what we might have to say I'm really pleased to see that everyone here today seems to be wearing a mask that seems to have been a problem since you started having in-person meetings and going forward if it still is a problem and you're unable to enforce that I think you might want to consider going back to remote meetings rather than having our teachers here and our public here potentially being exposed it's been a few years since any of my children have been at Watsonville high school but it seems to me that the dress code has been that students don't wear red bandanas and I think it might be really good if the board sets an example in that and I really look forward to mr. records report today on where we are with actuals I find his reports to be informative and easy to follow all right we'll move on to section seven our employee organization comments and so now is the time we get to hear from our employee organizations and each one five minutes so PVFT Nellie go ahead thank you good evening I'm not going to talk for five minutes because my voice hurts from talking with a mask on for a lot the last several days so good evening board president home VP shocker and dr. Rodriguez I'm Nellie bucket a box president of PVFT and I realize I rarely ever introduce myself so it's been a hard week and this today is just my comments are going to be short but I do want to touch on some items this last week there was on there was an SR survey fund survey and it was to gather input on how to spend those funds yet in July on the 21st of July you had a special board meeting on SR funds on how to allocate those funds and so I'm curious to know is this survey to override what the decisions that you made from the July 21st meeting that survey was also embedded in another email and an email that had a lot of information that could easily be overlooked so if the input is if that survey is meant to be seeking input from the staff then it needs to be made clear and there's the other survey which that was released yesterday in regards to safety and and asking questions in regards to that and so I know that this might help influence where the direction on on your upcoming special board meeting that you want to have this next week and I hope we hope that you will be seeking input from those parties who shared their position last year and advocated for changes in spending and I hope that they are involved in this process and that it's a discussion as opposed to let's make an immediate action take immediate actions on Wednesday but to have this a thorough discussion health and safety is really important to us we've been advocating for this for the past 18 months and part of that health and safety is is you know we're wearing masks and we're very grateful for the mask mandate our teachers are in classrooms speaking you know for many hours out of the day and I just want to ask that our administrators know to ensure that our teachers are being given a mask breaks because one of the things that's coming up is now just we're talking all day with masks on and the concern of of just our own voices and potential you know health effects to that so ensuring that teachers have a mic available to them in their classrooms a handheld one that they could put up to their mouth the one that you wear around your neck that can still get lost and so teachers are straining their voices to make sure that they're being heard so that is something that has come to our attention thank you very much and I look forward to you meeting or seeing our chief negotiator and in a bit and hearing what she has to say thanks thank you all right do we have anyone from CSEA hello board my name is Richard Martinez with CSEA second VP actually I didn't plan on speaking today but I'm here so I was able to get off my second job a little early basically I was CSEA our condolences go to the families up there in Aptos the students and also believe there are a community of what's was well it's heartbreaking you know I don't know what the names of the children are but I've made a scene them through some sports or something like that and I'm very curious to you know when that time comes I feel bad for the parents CSEA was there the next day staff at Aptos to support and I appreciate their help up there yeah it's a shame of what what happened that's all I got to say thanks thank you thank you Richard do you have anyone from good afternoon President Holmes Dr. Rodriguez and members of the board thank you for the opportunity for for us to give a short overview what happened this summer in regards to migrant education but before I start I just want to say thank you to Lisa Guerria for actually providing the guidance and support to making sure that we had a very successful summer school program also to the Transportation Department human resources for all the EWA's classifying certificated food services then technology without the whole team this summer would have been as successful as it was so just to start we had the opportunity to offer summer school to pre-k through 8 at three different sites Calabasas Asia Haddon Hall we actually offer services to close to 400 students in person all day we are for math language arts ELD art life lab thank you to Lisa for offering that also to really ask us for providing some for clerical dances to our kids during the summer I also want to say thank you to Patricia on Ruby Lily Diaz and Dr. Johnny Jones for creating all the curriculum that was used this summer where teachers were able to access all the information all the lesson plans that was provided to all of our migrant kids so thank you to all of you we also offer over 200 packets to migrant kids that were were not able to actually attend summer school and those packets actually included the some school supplies a small backpack some math and language arts curriculum for our kids we were able to hire some certificated personnel some classified personnel to actually provide phone calls to make sure that they were following the curriculum that was offered to them through the packets also the we had a very very successful Cabrillo summer program this is a program that we have after for over 30 years it's a cooperation between Cabrillo and Migranette 28 students were able to successfully complete the program it's a six week program it's a college level class it's taught by a college professor we were also able to provide sits a college level tutors that actually work with small groups setting they work with them to make sure that the they understood the curriculum they were able to actually understand the what the teacher was trying to teach they read the books went over the books and and because of that the every single student was able to complete the the course every student receives a 10 college level English credits and 10 elected credits at the high school level and all three high schools were represented for this program also this this this was the first time that we actually after a math and English class for the high school students in many years it wasn't well attended for many reasons but we still consider this to be a success since the we were able to hire two certificated teachers to offer the class and some students actually benefited from from actually taking the class so overall like I said the thank you for providing the support to my grant education and for making making sure that the our students receive the education that they deserve thank you thank you and do we have anybody from CWA all right we'll move on to our action items so item 8.1 approval of special board meeting on school resource officers on September 15th 2021 the report will be presented by Dr. Michelle Rodriguez yes so thank you very much so as has been noted and we are going to be realigning the the title of it to include not only a discussion on the school resource officers but also other safety measures as you have heard and hopefully everyone knows and we did have two separate forums so we had a forum on Thursday September 2nd and we also had a forum last night and the forum specifically on Thursday was very very well attended Tuesday was not as well attended however it has had a lot of views since so definitely people are paying attention and administration will be providing a range of not only information but also options that the board will be able to there will be able to listen to we will be providing the information on the results of the survey the results of the thought exchange I have been meeting with student groups so today I met with about 25 of the Empower Watsonville group we're going to continue to be meeting with the groups that previously had been engaged and so they invited me over there today so I went there and was able to engage with them it's always great to see our student leaders in action and so together we'll we'll be able to have that extensive conversation so I'm recommending the approval of the special board meeting for next week thank you do we have any public speakers on this item no public speakers all right so it was not meant for 8.2 right it's not meant for 8.6 you mean you're a comment card okay okay so you're not speaking on restorative practices Chris are you sure okay thanks okay we're just trying to clarify for you was saying as he wants to speak to 8.6 he meant to put something in to speak to 8.1 but maybe miss that so could we give him leeway and allow him to speak to 8.1 or I agree with that as well okay all right go ahead so when PVSD had SRO's renaissance shared that officer with aptos and in my seven years with PVSD I never found that program to have any value for renaissance the officers relationship with renaissance was not existent and it was not positive enough that when I asked my students about this the most emphatic ones are opposed share apart mentioned lack of fights at Soquel and San Lorenzo who have resource officers well renaissance hasn't had any fights since the SRO program has SRO program has ended and we're the closest high school to aptos so rather than SRO's I would add campus supervisors and school policies that prohibit the influence or display of symbols from unauthorized groups for renaissance also I would say a restoration of our sports field and a model continuation award-winning student progress monitoring system be reinstituted those things could improve the kind of culture that we have and that those that system is a model for the entire district I thought SRO's could have prevented what happened I think they the most they could have done is sped response time and the old progress monitoring system would have been more likely to prevent this incident and it would have documented indicators of trouble and informed teachers accordingly and that's without spending hundreds of thousands on SRO's I'm all for having a meeting but I agree with Nellie in that it should be more informational and like a form for the community rather than just a quick reaction and I think PBSD has done a good job with addressing demands for drugs at school with in terms of like counseling but I think that if they were going to bring police it should be in the form of drug dogs just so that we address the supply okay thank you all right thank you and so no one else all right so we'll move on to board comments and I just want to note that the public has a little more leeway in their comments to the board but as a reminder to date what we're discussing is holding a special board meeting about the SRO issue and just to focus our discussion around that that being said is there any discussion from the board president I just like to go ahead and make a motion to support this and agenda item and I actually have a comment before we move on if that's okay so I noticed that on this agenda item and I and I believe Dr. Rodriguez also spoke to it that it said that it's to be held at La Mark elementary and I understanding that's probably due to a space capacity issue and consideration here I think that maybe even a more appropriate location would be one of two either the mellow center or EA Hall Middle School because it does have a larger venue inside that's more spacious and open and both when the front doors in the rear doors open there's a greater air capacity flowing through there I know with the menu we have a JP and that so I'm not sure if it's availability but I would think that EA Hall is subject to our requests for its availability so could we I will gladly second the motion but I'd like to just change the venue location to at least EA Hall are there issues with streaming if that's possible I just it's a better event a larger venue I don't have any objections to changing the venue I would just ask for the caveat that I will do so upon ensuring that we can stream from whatever location that we choose because I know that there is a significant group of people who wish to watch it I don't anticipate there being any issue I just want to make sure that I don't get us to a location where we cannot stream so I'd be happy to it's on the board will I I don't actually care location so we can definitely go to EA Hall or mellow I just would like it contingent on the fact that we can stream it and if we cannot stream it that we go to and to either landmark or the hall or the mellow it doesn't matter to me I just know the importance of streaming it from the comments that I've received absolutely agreeable and I do know we have had a board meeting at the past so I don't anticipate any issues I just I won't have time to make a change because it's happening next week so I just want we can have it at EA Hall just contingent on I can get it streaming and then if for some reason we can't I'd be able to have a way to find it and if that were to be subject to an issue could you look at the city chambers we've had board meetings there in the past and they are reopening on the 14th they weren't it wasn't available we did ask okay that was the first location so I'll second trustee Dodge Jr.'s motion if you're willing to amend it to been changing the location to larger venues such as EA Hall mellow center and pending that they on her continue to be able to make sure it could stream or I'm willing to amend my motion to that effect trustee your process effect that if we can get it at EA Hall or Watsapal High like superintendent Rodriguez said according to streaming issues thank you and I'll second that do we have any other comments one comment director Rodriguez can you make sure that we know by Friday because I know we've been publicizing landmark and some parents already are planning on coming there so if there's an issue that we will I'll I'll even we'll find out tomorrow and then I'll even text you all because I know people have been responding to emails and so I want to give the correct information as soon as possible well it would be locked down by Friday anyways would it not because if the gender is publicized where the location yeah yeah I just I'll just do it quicker than that I'll do it by tomorrow so I know many of us are well all of us I'm sure are emailing people back so thank you all right with if there's no further comments I'll call for the vote all those in favor I any opposed motion carries unanimously item 8.2 the 2020-2021 unaudited actuals board presentation by Clint Rucker good evening president home board of trustees and dr. Rodriguez I'm here tonight to present to you our 2021 2022 unaudited actuals these unaudited actuals actually what they are they are not a new budget so we can oh I get a clicker love it well so it's not a new budget this is not us presenting you with a brand new budget what this really is is showing you our expenditures for 2020-2021 now a lot of people get confused with them being called unaudited actuals our staff has done their due diligence to audit all of these make sure they're as accurate as possible the reason they're unaudited actuals is we actually have them audited as you all know by an independent auditor later in the year typically around December so right now we are presenting the unaudited actuals so this is basically our estimated actuals that you saw in June at the July budget adoption those estimated actuals typically staff is working on data from about the end of April so as you can imagine we have a lot going on between May and June so as we kind of go through we see PO's come through we see what we're able to purchase in time what we're not able to be purchased in time we make adjustments and then you end up with our unaudited actuals so these are required to be sent to the county by September 15th and then as I mentioned they're reviewed by an independent auditor so I'm gonna jump right in this as you can see a comparison of our estimated actuals to our unaudited actuals this is for our entire general fund both unrestricted and restricted I want to point out some things that you might look at and shock you specifically revenues so you might look at revenues and be like you guys were off by 16 million dollars that seems crazy so yes we technically were off by 16 million dollars however the state came out late they came out in May and told us that there's different ways to account for funds so I'm gonna nerd out a little bit because I do like talking about fund balance one of the ways that we account for funds is with fund balance so that's effectively like when you get your paycheck you put it into your savings account that is your fund balance it ends up being what ends up being there regardless of if you spend it or not we also have funds that are called unearned revenue so a lot of you are familiar with title one funding that's unearned revenue so what that means is as long as we spend it we get the revenue so as soon as we spend a dollar of title one they say yes you receive that dollar of title one in that year what the state ended up doing is they changed our esser funding from fund balance so we want you to record it in the year that the revenue was supposed to be received to now unearned revenue so they said instead don't tell us that you earn that revenue until you spend it so effectively they're telling us you do not get the money unless you spend the money so that's why you see that big shift in revenues I'll go into some of the more details on why we add so many differences in expenditures but as you can see for the most part we actually do see quite a bit of consistency there the revolving cash in prepaid that's one thing I'll point out prepaid typically are things that once again we just don't know in April so trying to make an estimate based on an April it's just not possible so really what we end up seeing is items and I'll give a great example Watson Ohio everyone knows they do the fireworks so everyone knows the fireworks are in July to get those actual purchases we need to purchase them in June or even May to make sure we have them in time however because we're it's an item that we're actually using in July we have to account for that in the next fiscal year so again we don't necessarily know about those prepays until we start buying things that are really for the new year but for whatever reason we need to purchase them early you'll see the restrictive fund balance that big change again that's from that for an unearned revenue that's where that big 25 million is it's not because we miscalculated it's because instead of it being part of our fund balance it's now moving and it's just a different way of accounting it based on what the state required okay so go a little bit into revenue you'll see it's a little bit of a change on our LCFF sources we found in our P2 that actually went up so it's good news always good news to see a little bit more of that LCFF revenue the difference really too in that versus the other state revenue as many of you know we get property tax anything we don't get in property tax the state backs fills with their LCFF funding so the way LCFF works we get a set amount of our set dollar amount whatever we don't receive in property tax they back fill up to that dollar amount our property taxes ended up coming in a little bit higher so that's why you see a little bit of a shift there and then again the total revenues that decrease is again it looks like the large amount it's really just because of that unearned revenue shift expenditures so this is again expenditures in estimated actuals we're looking at about what we estimated in April so end of April through Bayme beginning or middle of May that's what we thought we would spend versus what we ended up spending with unhonored actuals. Certificate salaries the big piece was actually that PVFT returned in-person stipend that we ended up paying the one-time payment the reason we couldn't actually put that in estimated actuals by the time we were doing estimated actuals we didn't know how many teachers would sign up how many days they will work how much that would actually end up accounting for we could have accounted in guest high or guest low we didn't account for it in an estimated actuals but it was an intentional accounting idea that we did we didn't it's in no way something we missed so without that we're actually only about 400,000 off which is not really that bad considering we have 90 million in expenditures in that category. Classified salaries you see is only $803 off so I like to tease Colleen about this having a really close unhonored actual if you're within probably about 1% you're doing fantastic if you're within that which is about a point zero zero three percent you're super lucky but really her staff did do a good job they really did make sure that all of our extra work agreements everything that we have out there is going to be spent really on other actuals and estimated actuals the difference what you end up seeing is a lot of hard work from the finance department it's calling sites it's asking is this really going to be spent are we really going to make this purchase is it really going to come in time it's a lot of that so you'll see some other shifts and I'll go into the expenditure shifts in a minute so again why is the difference so in revenue we saw the state a decrease in the property tax increase so it's a shift it's not really actually an increase or a decrease to our overall revenue just of where we account for it the P2 LCFF calculation did come in higher than we expected that was actually super beneficial to us we actually saw about almost two million dollars increase in LCFF and then our restricted unearned revenue verse fund balance that was really the big one in revenues it's just seeing that we're accounting for for it in a different way so what you'll see at first interim if you compare our July budget to first interim you'll see that we actually are expecting more revenue in the restricted side now in this current year and the out years rather than last year so it's just a shift of where we're showing the revenue come in but it's not actually less revenue overall it's the exact same revenue just accounted for in a different fiscal year okay so expenditures so again certificate salaries I noted that the big change was the PVFT one-time payment with classified salaries it comes down to EWRs that are budgeted and not spent again only $800 so they did a pretty good job of keeping those on track health and welfare when we have vacancies we always have to budget kind of an average health and welfare as we fill vacancies sometimes you get somebody at a lower health and welfare sometimes they pick a higher plan so again we're always trying to budget at what we think the median is however between an audit and an estimated you sometimes get that shift just based on what plans individuals choose books and supplies we saw a shift between textbooks and software so you'll have seen on the other slide the five thousand and four thousand change part of that is simply because we think we're going to buy textbooks and somebody puts in a PO to buy three thousand dollars worth of some sort of textbook it turns out instead it's actually going to be an online textbook or online learning that actually has to get shifted to a different account code so that actually gets shifted to your five thousands rather than your four thousand so most of that when we looked into it that's where it came from was those shifts we also had some unfilled purchase orders again despite our best efforts we ask a site are we going to get these you know hundred Chromebooks we ordered we asked the vendor are they coming before June they say absolutely they're coming June 15th and then we get a call on June 15th they'll probably be there like July 15th and we're like that that changes our budget quite a bit so again it's not necessarily things that you won't see spent in the out years or next or really this year it's just things that we weren't able to receive in time to be able to account for them and then services and operating expenditures the big one you'll see on that on the restricted is actually the paging systems we had some of those completed earlier than expected and then Michael's transportation as all you all remember we did that contract late for summer school because we knew we had that decrease in what we're going to get in terms of drivers for summer school so again when we when we do a contract in May it's tough to be able to anticipate that in April and then field turf sediment we paid for that that finalization as you know we started a haul everything is now settled with them so we did have to end up putting that in that payment in at the last minute and then lastly was capital outlay as you all know you approve those shade structures in May well estimated actuals were done in you know an end of April beginning of May so we did not know if those IPI you know use that IPI funding if those shade structures would be completed before July so any that were done or any work that had to begin before July we did have to pay in that fiscal year so again you'll see that shift that first interim that there'll be less actually accounted for in 21 22 because we actually had to pay it in 2021 so what does it all mean so I know one trustee will probably ask me what is the average of a district or what do most districts end up seeing in their unordered actuals so for expenditures typically you see about a 1% variance if you're in within that 1% variance or around that 1% variance that's what when when looking at some of the big names in California Finance FICMAT school services they say if you're in about 1% you're doing well so we were at about 1.1% now that's without taking into account that we kind of knew that one-time bonus was going to get paid if we ignore that piece because again we could have added it could not have we kind of went with the not adding it we were only 0.3% off on our expenditures so pretty huge for having a you know 290 million dollar budget to only be off that much so and really what it highlights is the hard work of the Finance Department so I know I've told you all many times I am not the only one who does this work really there's a lot of hard workers who are doing a lot of the lake work a lot of the really nitty gritty talking to the sites making sure everything is accounted for and that is our finance team so I am in a it specifically took a little bit of extra time on my presentation so I can give them all a shout out because really I feel like finance a lot of times are kind of those unsung heroes they usually are the ones providing the bad news of we don't have money for that or you can't buy that no that's not allowed so I think it's important to recognize their hard work so clean boogeyong who is the director of fiscal services she's here with us tonight and then her staff Teresa battle our staff account Sherry Bowers our mall LA coordinator and of special projects Carmen Calderon who is our senior staff account big props to Carmen I think I saw her leaving at 8 o'clock a few times during the creation of unedited actuals Olga Castro our staff account Vicki Davis our staff account Erica Padilla staff account and Margarita Ponce staff account so again a lot of people go into this work and a lot of people put in the hard work appreciate all those staff members the majority of them being CSA staff members so appreciation to CSE and all their hard work so looking forward we're going to look at first interim as you all know we have a July budget next up is unedited actuals which I'm doing now then we move into first interim first interim again being not a budget but an update of where we are it's really an update then of our expenditures through October so in first interim we see kind of the similar challenges you've probably all heard me echo multiple times one is purse and stirs those rates continue to rise and we're not actually seeing relief from the state like we did in prior years COVID-19 I'm sure you've all heard about it it's kind of a big deal it's also something that's so unexpected I mean each day I think we're dealing with more and more unexpected consequences from COVID-19 we have to start doing you know as we started it we had to start disinfecting nobody ever thought we'd be disinfecting classrooms every night with an electrostatic sprayer that was not in our mind so we don't know what challenges will face us moving forward what expenditures might come up throughout the year as we're trying to face face off the virus one time funding and new revenues with new expenditures so these kind of go together again that one time funding is tough you'll see actually in the review the COE typically does of our budget that one of their concerns and it's not with us it's with every district it's really all districts in California is one time funding does a great job of masking problems because you get a lot of one-time money and you think hey look we have tons of fund balance we're fine everything's good but it really hides the fact that no we do still need to be diligent we do have declining enrollment coming we do need to pay attention to that we've already you know accounted for declining enrollment we know that's in our budget but we do have to be careful that that one time money will eventually run out and we just need to be aware that we are declining enrollment how do we make sure we write size as as the years go on and then of course health and welfare benefits um probably sound like a broken record but it is a large amount if you saw it was over 80 million dollars in just health and welfare so again when about 90 percent of our budget is salary and benefits benefits having no cap being able to rise like they do it's just a concern we always want to look out for because as we know with COVID we kind of had that break because not many people went to the hospital or used medical facilities now it's kind of shifting and everybody's back in the hospital my wife likes to tell me all the time she says they're calling me again do you want me to go in and work i'm like how many people do they need she's like they need like four nurses tonight i'm like oh that's a lot um yeah i guess you probably should so i i see it firsthand at home that she's getting a lot more patients than she used to the hospitals are definitely getting flooded more than they used to so what are our next steps so after an audited actuals as i noted we go to first interim that'll be by december 15th you'll see that presented um we have our annual independent audit so again the auditors typically come about september october and then they do their independent audit presentation in december um for the board then we have the governor's budget in january so that's the new budget for the next year kind of see what's to come what is he doing with COLA what should we expect for our upcoming years we do our second interim by march 15th and then we of course have that governor's may revise where sometimes we get really great news and sometimes we get completely awful news so hoping this year we see great news from that one again and then lastly we'll do our july budget adoption and it's crazy the sounds and we're back again through a whole another year so with that we do request that you approve unaudited actuals as they were presented and i will be happily answer any questions thank you quinn do you have any public speakers to the side of yes i have to um first speaker bill beecher good evening madam madam president uh dr red regus uh and the rest of you guys um i want to address the health care costs there used to be 60 million now he's talking about 80 million uh in the past i'd asked to have this agendized that we look at our health care uh process so tonight i've i've provided a formal request for information on our health plan for the last three years i'd like to know the annual plan plan premiums the annual claims which gives us an efficiency of how well our money's being spent the number of participants i believe that probably close to four thousand what pv usd overhead costs do we have on top of what were charged from the uh carrier and then the name of the carrier and their address because i'd like to do a look at their business and uh see how well they're doing as a business so thank you for your assistance i'm sorry you haven't been able to agendize this nor have you told me you would or wouldn't thank you bill good evening president holm dr regus board of trustees um i am the chief negotiator for pvft and i just would like to make a couple of comments and observations about the interim report um the first thing i would just like to point out though is the listed pvft bonus was not a bonus um additionally that was not a stipend for going in person that was a stipend for our teachers who chose to provide additional work to students beyond what was required of distance learning for the 2020 school year so i just want to clarify that for the public and for the board um and i'd also just like to point out that that money was not from our general fund but was actually used from our uh elow monies which provided for that additional services for students that was one time monies that the district received so i just want feel like that's important for you guys to know a couple of other observations i'd like to make um one is in the actual sarc report that there is on the employee benefits column which is 3501 to 3502 there is an increase to the unemployment insurance by 1.4 million dollars and i question what that increase is for as that inflates the total benefits of units and uh doesn't really make a whole lot of sense in comparing it to our 2021 actuals the other thing i'd like to bring up is on page 135 on the items 1000 thank you to 199 i know we like to say that 90 percent of our budget goes to salaries and benefits um but if you look it's under edcode 41372 um there is a percentage amount that districts are required to provide for salaries and benefits to classroom employees and that minimum for unified school districts is 55 percent and in the last one two three four five years the district has consistently spent not more than 55 point something percent so that is the bare minimum that they can provide and i'd just like to point that out as we know we are currently still faced with many vacancies did you want to answer that question about the question okay are there any other public comments okay but kim has a question i do have a question client so it's been my understanding i've been on this board 11 years it's been my understanding that we are paying somewhere above 80 percent for salaries and benefits as correct depending on which accounts you look for it's between 87 and 90 percent yeah so where do you think the um 55 percent is coming from the actual salaries without benefits so the 55 percent comes from actual positions coded as instructional in classroom position so to clarify this does not include positions like psychologists does not include SLPs it does not include a lot of our reading intervention teachers there's a lot of different teachers that do not fall into that exact instructional category yeah counselors do not social emotional counselors so there's a lot of pieces that don't fall into that that is strictly in classroom teachers so that doesn't leave a lot of money left over for facilities or extracurriculars or no no um again most school districts face the problem of you know when we're looking at trying to provide additional um supports to our classrooms or um teachers to our classified individuals when 90 percent of our budget is tied up already there leaves very little for textbooks for facilities for transportation yeah okay congratulations on the very small variance Colleen you're doing a great job really thank you and Clint could you clarify you know could the issue about the um unemployment insurance because that was a question I had had as well absolutely so um it does look shockingly off unemployment increased in California by 3000 percent so it was not doubled it was not triple 3000 increase so it went from roughly 0.005 to 1.24 is what it up to we did see now that for schools they are going to drop it down to 0.05 still almost 250 increase for us but yeah they did they did actually have that big of an increase what happened is with COVID and so much unemployment California burned through the majority of their reserves in unemployment so in order to get them back they had this great idea we'll just charge a ton in one year and in one year we'll have our reserve back so that is an employer cost for all employers not just school districts but really any employer that pays into unemployment insurance it went up astronomically thank you do I have any other questions or comments from the board okay seeing none I'll just really quick you know just to address the last point made when we're referring to a bonus versus not bonus I think it's good to just use the language and explain what that is moving forward just because it's initial in the community right oh teachers are receiving a bonus why aren't we not receiving a bonus so I think that is an excellent point that moving forward we just need to clarify and call it what it is absolutely but aside from that thank you for this presentation and congratulations to you and your team it's really them they do all the hard work all right if there's no further comments we'll entertain a motion I'll move to approve a second I have a first and a second all those in favor aye any opposed we have six in favor one opposed thank you all right so we're moving to what was item 8.6 our restorative practices the report will be presented by rick ito our director of student services all right is this on yeah okay fairly cool okay good evening board president home dr. Rodriguez and board of trustees my name is ricky on the director of student services thank you for having me here tonight tonight I want to briefly talk to you about bringing restorative practices to pv usd schools so the fundamental hypothesis human beings are happier more productive and more likely to make positive changes when people do things with them rather than two or four them this is just another quote that expands on what I just mentioned it just talks about engaging with young people working with them and this is just a visual for you to look at we want to be in the upper right hand quadrant working with students during this time implementing restorative practices when we reconceptualize discipline to address and repair rather than punish we we see a reduction in discipline referrals serious incidents and punitive and exclusionary discipline responses when school connectedness improves we see improved school attendance test scores and graduation rates students have mentioned that have worked or that have been at schools with restorative practices the list that I have there but they've also mentioned mutual feelings of respect and trust justice and fairness in school and a sense of belonging the schools that we decided to work with this fall our new school renaissance high school and parlor middle school as you can see that we'll be working with the entire staffs so we'll be working with the administration the socio-emotional counselors campus security and the teachers other schools will be have their socio-emotional counselors and site administrators invited to the trainings so that we may start the process with other schools in the spring when as we train the staffs over at the three schools we start with restorative responses and this is effective statements effective questioning reflective listening and responding to resistance and these are some of the questions and the techniques that they'll be taught or trained in at each of the sites these are just some open and closed questions that they'll also be taught how to use when working with students the continuum of practices is the proactive approach so this is building community so this is in the classrooms they'll be learning how to implement circles and other community building activities and these can be used in all different ways check in and check out classroom norms content goals as the students become more comfortable in circles there will be responses to wrongdoing and they're taking a proactive approach and discussing issues that may be arising or possibly could be happening on campus this is the continuum of practice this is responsive so sites will be trained in small impromptu conferences and usually that will just be a you know a counselor maybe a teacher and the students and then there are more formal conferences restorative conferencing and family group decision-making the third area that they're going to be trained in is harm repair so in a case where there's you know a significant incident that happens on campus what traditionally would happen is we would suspend or we would separate or isolate kids or maybe even a change of environment but with restorative practices after a significant incident these are the areas that will be used so there's pre-conference there's obviously listening for the inside getting to the root of the incident you know talking to the people that are most effective having active everyone will have active voices they'll respect voices there'll be a promotion of unity and then they'll come up they'll brainstorm ideas to repair the relationship and I think the important thing with restorative practices attending to the needs of the affected people restorative practices simply put to be restorative means to believe that decisions are best made and conflicts are best resolved by those most directly involved in them the restorative practices movement seeks to develop a good relationship and restore a sense of community in the increasingly disconnected world oops sorry that's a quote and that's it thank you rick do we have any public speakers to that item yes please chris webb okay so i i think the reason the district chose renaissance is they know it's a fertile ground for this type of system and that's because of our traditional student progress monitoring system which included a comprehensive structure that included a lot of this and i guess the reason i'm here is because our our last admin was against that system and our current admin has quietly killed it with the pandemic and there was no kind of information to the the staff at all let alone like site leadership and we've got these site wellness teams in place but they're not they're not as effective they they document um they document issues more than correct them and they're not as the stakeholders are not as involved the the system that we had was WASC approved and it won us model continuation school it was an effective program i i feel like basically now we're we're if we're if i can make a baking analogy we're like using skim milk when we were using whole milk and our cake is not as good so i i feel like we should keep our system that we have and use these ideologies like restorative practices and pbs to make them better because that we already have such strong roots um i also feel that this would this would do a lot to improve uh school climate i remember when when we when the system was first under attack and i left on a leave when i came back i had people or students kind of threatening me for for wearing the wrong color and stuff and and there was the expectations the standards were so much more clear with our old system and i feel like if our our admin because they don't have the blessing of somewhere in this building they've they've been hostile to that successful effective program so i would like to see that program restored and made a model for other sites thank you any other comments any questions or comments from the board i have a question mr. ito what do i tell my constituents in my district where people are saying they're noticing an increase in fights at e hall in waltz of all high well i think that i mean you know part of restorative practice is building community so you know hopefully that those issues can be addressed before they happen and that's why you know we want to train staff in using circles so that students feel like they have a place where they could express themselves and talk about issues prior to them happening so you know it's not i'm not saying that you know there may be an incident but it's how it's handled also after is also restorative ways so we look at harm repair and we look at different areas so there is it's kind of this twofold i'm hoping that we're able to prevent through circles and having that connectedness to the school and also if there are issues that we do follow through with the harm repair so that you know the involved parties understand the ramifications and how it affected school community everyone the only reason why i ask i know we've only been in school a couple of weeks and i know i have a a nephew in e hall and you know he's reported and i've seen cameras you know footage of multiple fights in e hall and i've also seen reports from multiple high school and i just want to know where we talked about restorative justice but you hear these reports and we've only been in school for a month so i just wanted to yeah i think to to further kind of explain i think what we've all experienced and been watching and not just similar to our district but in multiple districts we have kids that have been out of school for 18 months and i think part of coming back in setting some of those expectations and moving through pbs and resetting some of those foundations it's also important to be patient but approach it from both sides so yes in terms of discipline actions and consequences that is one function of the school district and we are using those measures within the needs of what we have but we also know that that's not the cure and it's not the answer so tonight really the focus point of where we're going in terms of looking at these restorative practices are to get our kids to be a part of that conversation so the restorative line as as mr. ito has presented is really about engaging the kids to help look at the solutions and help that harm repair we know that every time an adult steps in to that mix and we solve it for them or we separate them or whatever the case may be and and we're not talking about just fights this happens on our playgrounds in elementary school every day when when we steal swings from each other it starts that young with those primary things and our kids not knowing how to approach each other when they feel like they've been wronged so a lot of these restorative pieces that we're talking about is engaging the kids in this level it's not just the level of training staff to deescalate and have those conversations with kids it's about opening up those venues and asking the right questions so their kids can be part of the voice in that we talk a lot about student voice but not when it comes to discipline consequences expectations and that really is the drive behind looking at a restorative function and going through three of our schools currently and then kind of moving from there depending on what we see but it's practicing and it's getting our kids back to the habit of it this is highly engaging with parents as well so they're a part of the process I think it's really just providing those examples to our kids that when we have wrong somebody that there is a correct way to be able to approach that versus a combative way so this really is the proactive response to it it doesn't negate the issues that we would have on discipline with consequences but I support this but I just wanted to bring out loud the the concerns that my constituency is having and I just wanted you to explain but thank you very much just in terms of you know we had a comment about you know previous practices can you talk a little bit you know address that a little bit just why this one in particular sure and there's multiple measures there's not just one and done in terms of what works the leveling system that Chris is referring is one area of focus I will say that the loss of points so it does work on a structure of points within that system that loss of points actually is not considered a restorative function so I do agree that there are things in leveling systems and other things that help and benefit but this is is much more in alignment with a restorative function of students actually being able to communicate and speak with them I will absolutely agree that they are fertile ground for us to be able to to work with in terms of teacher support and drive to be able to also assist kids in having those conversations with each other but but certainly in alignment with where we're going in the restorative function this is a complement to those pieces that are already happening thank you so I just a question is how are the three schools selected so the three schools were selected because new school and Renaissance both started some preliminary restorative practices prior to the pandemic so they did do some training with the county and with Julius Mills Dente prior to and then we chose part of middle school because it was a smaller middle school at the time the enrollment was is a little bit lower than some of the other secondary schools and also at that time when we chose them they had a stable administrative staff there since Ms. Fidea moved over to the high school but Mr. Harris is still very much in favor of it and they also had a socio-emotional counselor there Jules Reynolds who is very much in favor of it so that's the other component of it is that Tierney over at new school and Matt over at Renaissance are both very enthusiastic about learning about this and being trained in this okay and can you define what a significant incident is for harm repair um well it would be anything that um you know a fight is would be a significant incident anything above that that just depends on how the people were affected but uh yeah okay so automatically a fight is considered harm so yeah well there's and there's also you know there's different situations too where you know people are affected it could be you know comments that are made right so restorative practices are really looking at who's affected and how we can make it right and listen to how they're effect how the people were affected and how it affected like I said the classroom the school you know the community right and so you want to repair that harm and that's the important thing about it I mean there are going to be you know incidents that happen but there's always going to need to be some kind of repair after and that's where I think we do you know when traditionally we suspend and we don't you know do anything this is more about repairing that harm okay yeah and listening to the affected okay do we have plans to move this into elementary we knew you guys were going to ask that too so uh similar to what we've done within curriculum it's the same concept so whenever we run something whether it is social emotional whether it's restorative practices it runs really the same course which means we're going to um use these specific schools we're going to definitely go through the staff and get feedback from the staff from the kids at these levels as well you know assuming that all goes as as planned as we know it has worked for other school districts as well what we'll basically do is probably be coming back and giving you another list of our next three by choice within all of these schools there is a commitment from the social emotional counselors the mental health conditions and the principles of those schools to help with the rollout at other schools if we find it to be successful okay and then just to um go into one of the comments that was made can we make sure um just do a check-in with our wellness teams at at sites and make sure that they're connecting and not just documenting yes i will provide an update to you guys with that thank you trustee to serve um so can you it can you talk to us about so there's three small pilots which i think are the perfect pilots for this program i love this program um and then what would be the plan if it's successful to piloting up to scale so what we're doing is um with the three schools we want to train like you know chris said about train the social emotional counselors the administration myself and then keep this in house so at some point you know jewelless would just be consulting and then he would slowly not be part of it and then we'd have an in-house team so that's what our plan is it's a form in in-house team so that that team could go to the next three schools and help them train and add more people to the team and then just keep going and adding schools as we go along the way so we want to be less dependent on any outside consultants or anybody and be able to train the schools within okay thank you testier us go yeah for when we uh go through suspension or um kids are referred to us for expulsion there's usually um some you know recommendations that you know it's a suspended exposure with placement at a different school and usually for those students there's a planning place that they need to meet certain requirements right and and part of that it's often working with valor and all their support services and you know getting the entire family involved in certain situations so how would this model impact or be involved with that process so twofold it actually benefits us prior to an expulsion so that's actually the first goal which is to get into a place of us being able to really have the kids in front of each other the families be able to be a part of the process as well prior to even getting to that part where it fits in the expulsion line is that you would likely especially with the schools that are in the process you would see indication if a family has declined the restorative function of it or if a student has refused all of these are contingent you can't force somebody to repair harm that they've done you can't force somebody to apologize so all of these are really contingent upon how much the family as well as the student is willing to come to the table and have those conversations similar to if you were to think of it as a parallel route for adults would be looking at a mediation cycle or something that would allow them to be able to still have voice have their feelings heard but in a way that is actually controlled and appropriate so it certainly fits within that repair of harm you'll see it in some recommendations potentially moving forward as well let's hope not in terms of the number of expulsions but it is very likely that you will see that interwoven and if not you would see within records that that was a decline as well so this would be considered a corrective measure so when we talk about violations these are things that we can put in place to help support our kids to change the action versus continuing it so similar to what mr. Ito was saying in regards to suspension and not doing something after that actually puts our kids in a really vulnerable spot what have they learned in that process so re-entry those pieces of what can we do to repair are going to be pretty critical and it also provides the grounds for what we call corrective measures which means we have tried other things to be able to kind of jog the situation and help a student understand and really educate themselves on what they've done so that they can help rectify it in a positive manner versus just the discipline consequence and one of the things i really like about this is that it includes the entire family to a certain level and i feel that's probably a better approach because you're reinforcing what you're learning and where you're being taught what you're practicing in school at home and also getting the parents engaged right so thank you for bringing this forward all right if there's no further comments i'll entertain a motion i'll make a motion to approve that second first and the second all those in favor aye any opposed motion carries unanimously thank you all right thank you so going back to item 8.3 uh resolution 21-2-09 uh GAN limit Clint back to you thank you president home board of trustees and dr. Rodriguez um each year the district is actually required to do this resolution known as the GAN limit resolution back in 1979 actually they passed a law named after GAN which is where the name comes from that effectively a public entity cannot increase its expenditures more than what was originally set in 1970 and then adjusted for inflation and cost of living adjustment so what we have to do every year is show that for us as our local taxes that we haven't exceeded that limit and then we have to report to the state what our total cost was so that they can take into account for their again for the LCFF calculation and their state aid they provide us that they too are staying within the GAN GAN limit the state scan limit i believe is around 2.6 billion dollars our local one is about 140,000 and we only bring in about 80 thousand or sorry 140 million we're only bringing in about 80 million or so 82 million so we're well below our limit we've never really come near it but again we do have to do this each year bring it to the board the board does have to approve it so that we can submit it to the state so they know then for their calculations how much they have to contribute and ensure that they don't go over that limit so although this is a resolution it's a resolution we do every single year for the GAN limit calculation just to ensure that we are following the statutory law of California so with that I request that the board approve this resolution thank you Clint do we have any board comments I'll entertain a motion if not make a motion to approve I'll second I have a first and a second all those in favor aye all those opposed motion carries uh 601 thank you all right and moving on to item 8.4 migrant seasonal head start salary schedules the report will be presented by Alice in New Salah not bad yes thank you president home board of trustees dr. Rodriguez um so as in the item we have some salary schedules for you that are being brought um they are as noted they are part of the original TA that we had with PVFT about a year and a half ago but in working with the county and their recommendation to bring these back to the to the board to have them approved so that when if we were to get an audit from STRS instead of even though we have all the documents to prove that this was what a year would be of service credit and all that for our for our cdd and migrant seasonal head start employees that by just looking at the salary schedule they would be able to determine um years of service and whatnot and so it's it's just some cleanup language on on the salary schedule so I move request that you approve these tonight thank you any comments from the board go ahead trustee dachner I would just like to say I'd like to make a motion to support this agenda item and I also like to say thank you to the family child care home specialists that make this happen you know even during the pandemic they were still watching you know our children and you know risking their households and their families and so I'd like to make a motion to support this agenda item can I trustee Acosta I will second trustee dodge juniors motion and under all that he said very much so thank you all right uh trustee sugar yeah um so I sit on migrant head start committee and the salary schedules is one of the things that we've been discussing in committee and this is a step that is definitely needed in order for us to maintain our child care homes um because they could choose to go with other um county run programs and make more money so um this is just vital to keep children in homes that work with them and take care of them and offer them proper nutrition and a safe place to say so thank you to those supporting us tonight if there are no other comments I have a first and a second all those in favor aye aye any opposed motion carries unanimously all right we will move on to 8.5 approved memorandum of understanding with csca chapter 132 and pvsd regarding transportation bus driver signing bonus Alison still you yes thank you president home board of trustees dr Rodriguez so before you tonight we have an mo u with our csca chapter 132 to bring forth a mo u for a signing bonus for bus drivers so this would include or this would be for fully um certified bus drivers so not our trainees but people coming to the district that are fully ready to start driving a bus um right from higher um in typical or not typical but some of our other um signing bonuses we've done with with pvft there is a payout um timeline so they as it says they would they would receive their first payment after or their first payment of 500 after the first six months of employment and then receive the remainder 1000 upon completing a full year with us to um kind of encourage them to also stay with us as well so I request that you approve this for us tonight thank you uh trustee costa um so I do hi Alison thank you um I I do have a couple of questions um you said so this is just strictly for those that come to us already fully credentialed and licensed to start driving not those that enter for our training program was there is there a special reason for that and why there was no consideration for something additional I think we were really new coming in training something yeah I think the intention was that we are we need drivers like today we need them right now and and so the to entice those that might be out there to come to our district fully certified so that we can get them in buses and driving because that is really what the need is um and I know the training program is helpful as well but we have such a need um it was to try to attract fully licensed bus drivers and what is the current timeframe taking right now about with our new those coming in the training program roughly I think it's a few six okay it's about three months yeah I was right three to four months yeah and so is there a possibility to look at I understand the need of now and the moment and this and but is there something that we could look at to entice more also within the training program absolutely I mean this is just this has a time limit on it it's it's not forever and ever and just as we've done with with other bargaining units and other signing bonuses we've adapted them over the years to feed to fit our needs at the time and so if we you know end up getting fully staffed and we want to grow that program we could see expanding it at that time if that's what our needs are as a district I guess because I'm also recognizing you know of force that we're also dealing with right is our metro system which I'm not sure if you're both aware of right is currently actually offering signing bonus packages I think that are greater than this and the credentialing requirement is less in that system right then it is for a certified and licensed school bus drivers so that's some of the reality of the competition that we're dealing with so I just I mean I'm fully supportive of this and I'll make a motion to to um into that effective support I'm sorry a motion to approve it excuse me but I was really certainly like to see if we could do something maybe to entice within the training program because it is there is so much more a higher bar to be a certified and licensed school bus driver in the state of California than to be a metro driver and if metro is offering bonuses you know with that less bar that's that's what we're dealing with on a competition level right here in our own communities so I just think that's important if we could look at it so well I'm you know Allison works really well with CSCA I'm sure we could bring up the conversation I think this is as she's mentioning this is a good first step and then we'll talk about need and if it's something that we all can agree on and we feel there's an evil we'll definitely bring back a second MOU yeah and if you could at least just update us maybe in some time if you know where that conversation is sure thank you mm-hmm so you have my first so any trust you don't you know uh yeah I just like it's more like a comment are we doing anything to keep these employees because I know we've had previous trouble keeping the bus drivers you know I you know what I remember that we're just coming getting the training and then leaving are we are we trying to do anything just like hey you know we have these bonuses we have this money but like could you consider or there's any type of wording that says but you know we like to keep you or in order to get these bonuses you have to stay with the district so that's what I you that's what we wrote in there as a way to work on that a little bit right is that they wouldn't get their first payment until six months in so they couldn't you know stay with us for three months take their 1500 be like thank you I got training and I'm out I'm thinking to metro or something correct correct as well as to trust you across this point of you know looking at trainees but these would be also fully licensed bus drivers so that that wouldn't be necessarily a training piece for them yeah but I do understand what you're saying so and then the other piece of getting the larger sum of it after after one year so we've been trying to weave those into our MOUs as at the board direction right of how can we try to keep them as long as we well you know I mean we want them to stay so come and work with PWSD and come stay with us please so with that I would like to second trustee across this motion you know and just to add on to that so a lot of these types of you know you spoke to that component right and so the trustee does junior come train you know thank you got my bonus three months later out I'm going to Salinas Gilroy Monterey some of these programs like they'll look to extend that 18 months 24 months it's a very reasonable time to consider in asking when we're investing especially if it's a training program we're investing in training you and then also if we're giving you a signing bonus on top of that to ask a you know a soul for 18 to 24 months of their life that's very reasonable time frame no like I like I said it's definitely it's our first step in in offering a signing bonus for our for a classified unit and for transportation it's definitely depending on the success of what we can look into other other opportunities or other ideas to to retain thank you trustee Roscoe trustee uncle said dress what I was about to say okay so we're good all right are there any further comments then we have a first and a second all right hearing none I'll entertain the vote so all those in favor aye aye any opposed motion carries unanimously all right going on to item 8.7 approve a new high school course by le folklorico and their report will be presented by lisa agarria louis thank you good evening president home board of trustees and dr. Rodriguez this evening i'm asking for approval of a new course um high school course by le folklorico this past fall Watsonville high school had a need to expand its offerings and within the electives and the specifically the visual performing arts the administration reached out to cabrillo college and together they um partnered to collaborate on developing a course specifically for high school students that will be offered at the Watsonville cabrillo campus and it's cabrillo um it's the by le folklorico um students will receive it's a dual enrollment class so students will receive both high school credit and also um college credit so it gives the students opportunity to interact and within a call it on a college campus within and getting their career started and um with that i asked for your approval for the addition of a new high school course trustee roscoe i'd like to make a motion to approve this item this is so exciting it's very exciting and it's it's good that we're um i can continue to expand our collaboration with cabrillo college so i think our students would definitely benefit from something like this all right anyone else i'll second all right very exciting and this is lovely yeah it's a great opportunity for our students yeah so um trustee home can i make a quick comment i just anything we can do to help our high school children pvcd children are going to jump into a community college how can we not be for it thank you all right we have a trustee discerpage do you have something you wanted to ask nope i made a second okay sorry i just saw the mic still on so um i'll call for the vote all those in favor hi any opposed motion carries unanimously thank you item uh 8.8 approve resolution 21 22-11 recognizing latinx heritage month still you all right good evening um president home board trustees dr regus once again um this evening um i'm presenting to your resolution number 21 22 11 recognizing september 15th through october 15th 2021 as latinx heritage month this is the fifth year that i'm presenting this resolution in front of you in the beginning um we rightfully had push from some of our community members to put action into words in the time since i first appeared in front of the board we have added three different ethnic studies high school courses with 18 different class offerings this year partnered with the major university in ethnic studies created a culturally and linguistically relevant committee to support teacher pedagogy added ethnic studies as a high school requirement we had an adoption of the new english learner master plan we've consciously elevated the voices of our latinx family community and on september 21st we'll be hosting our first community collaborative with different community partners and organizations over the years we have moved along but we still have much more to do to honor and celebrate our latinx community so this evening i'm bringing i'm bringing forward the resolution i read part of it whereas um understanding latinx history and culture is an important part of celebrating latinx heritage month whereas the term latinx refers to people of latin american origin regardless of race or language and according to the 2010 census 50.5 million people or 16 percent of the united states of america population of this origin i heard a statistic this week that 40 percent of the population of california is now of latinx descent whereas the parro valley unified school district recognizes the significant contributions and considerable advances that latinx americans have made and continue to make in our community state and the world in such areas as education medicine art culture public services economics and development politics and human rights we see the greatness of american those who have arisen above injustice and enriched our society therefore be resolved that the parro valley unified school district continues to partner with our community for events and to provide activities in the classroom where students talk about their identity and culture to continue the historical traditions that have been part of our community and in families since the inception be it resolved that parro valley unified school district will acknowledge supports needed for our families including farm workers to ensure that our children of our family have access to equitable educational opportunities therefore be it resolved that the parro valley unified school district will highlight local Mexican artists cultural artists storytellers historians and intentionally use literature that reflects our students whenever possible and therefore be it resolved that the parro valley unified school district proclaims september 15th through october 15th 2021 as latinx heritage month and is pleased to share in this special annual tribute by learning and celebrating the generations of latinx who have positively influenced and enriched our nation and our society thank you thank you lisa do we have any public speakers to this item no public speakers any discussion from the board just really quickly sure you know one of the things that i'm so proud of this board and just pv us in general is that we take our resolutions very seriously um it's not just a resolution but there's action items that go along with that and part of those action items um reflect community input um and we follow through on them so thank you so much for just the amount of work that's been put into this resolution but then also to those action items that you have already put in place um so just wanted to uh to say that um and i would be proud to make a motion to approve this item tonight uh trustee dot june um i'd totally like to echo what trustee roscola said a lot of these resolutions we get from the people of the paura valley unified school district um so we're listening you know we we we take the wording because this is this is the these resolutions are from the constituents from aptos all the way to watsonville paura las lomas and i just had a quick question um how long have we been how long is this resolution going on for so um in board docs uh the first year was actually the year prior in 2016 where dr rod regis presented the the resolution but i could not find anything before then so and i that and i cannot recall if i'm sure it was in 2015 but i did not have could not find it in board docs okay but i'd just like to say thank you for bringing this resolution up uh superintendent rod regis and then i also like to say i'd also like to mention fararico casenera's name in this resolution because when when i first got placed here he also wanted me to make sure that we recognize this and i just wanted to say um thanking fararico casenera to make sure that we celebrate this so thank you very much and i like the second trustee of roscow's motion right thank you trustee diserpa i think i i actually brought the first resolution of this kind to the district and it was it's not something i thought of myself i actually saw the board agenda for one of the school districts over the hill and i thought that is a great idea and we need to do it so and it was the long before we had board docs so anyway um thank you very much and it's beautiful what maria said yeah we do uh vice president shocker i just want to make a comment um you know as trustee roscow said we take our resolution seriously and we do action items that go along with our resolutions and i think it's really important um especially nowadays that the district is taking cultural relevancy very seriously and we're making sure that all voices are heard all cultures are heard and i thank you mr diserpa for bringing this forward and i'm proud of pvusd is continuing this tradition and acting on their resolutions so thank you all right we have a first and a second if there's no further comments i'll call the vote all those in favor aye aye any opposed motion carries unanimously yeah all right and now for uh item 8.9 our membership agreement with lemelson mit and the report will be presented by dr michelle rodriguez yeah thank you so i'm really excited about this partnership so um the board saw at the last board meeting a video of one of our students he actually wound up winning at the global competition that night um and so um we have a lot of schools that now are engaged in the invention convention it started at watson vulture school the arts and has now expanded to other elementary schools this because of our dedication to the invention convention um lemelson mit reached out to us and said we'd like to partner with the school district so again um others outside of the school district recognizing the strong work that we're doing i talk about external validation all the time this is another example of external validation this would allow um our teachers who are using um title to funding so it's not out of general fund title to funding is specifically for professional development this will allow us to send an unlimited number of teachers to the summer professional development in massachusetts at mit what you'll see that also is important so they have what's called invention adventures which is what we call invention convention the the other two areas that i think are really important um is that there is a junior varsity um invent teams for grade six through ten i want us to start doing some of this work with our middle schoolers and then there is two things for high school but the one i want to mention is the invention and inclusive inventions i3 um curriculum that is for high schoolers um and so um i think this is a really wonderful opportunity for us to collaborate with a really strong um stem partner such as mit and so i'm asking for the board's approval of this agenda item thank you dr. Rodriguez um do we have any public speakers to this item no public speaker all right any discussion from the board girls go yeah i have a question so so there's four different categories here pk through eight nine through 12 and so forth um so does this mean that um if we would prove this tonight the partnership would extend through our pre-kinder through 12th grade that's correct including our dependent charter schools yes all of our dependent charter schools yes great yeah that's awesome thank you trustee diserper okay now go i just want to say to dr. of ruggers point about wanting to work with a junior high um ea hall has a great migrant head start has worked i've visited their lab and they have a great and you've been there too with me right before and they have a great team of students but do all kinds of fun stuff i mean they've taken things with egg beaters and have to transform the old-fashioned egg beaters into a working car let's say so i think this would be a great program to really get them involved in and see what they can do thanks did we have a motion yet on this did we have a motion not yet okay well i'd like to make a motion to approve this i'm um as most people know a huge supporter of science education and i'm very excited about this collaborative effort to bring more um rich opportunities for kids to be involved in science so thank you for bringing it forward it's very exciting i've got a first don't have a second second great and and and thank you this is you know when i was reading about this on the agenda it was like oh this is fun so very exciting um if there's no further comments i will call the vote so all those in favor aye aye any opposed motion carries unanimously president home before we move on to our next item i'd like to make a motion to extend our meeting to 11 o'clock p.m all right i'll second we have a first and second all those in favor aye aye any opposed aye motion carries six one so going on to item 8.10 agreement between paro valley unified school district and elsa-stemma uh report will be presented by dr michel Rodriguez yes thank you so much so um as we have noted um we noted in the extended learning opportunities grant we had five different partnerships that were included um in the approval of that plan one of them was elsi-stemma um and so i'm really excited about this expansion for for multiple reasons um one we have had it at four sites now um for the last couple of years and had um really good um results from it everywhere from duncan holbert with our three-year-olds um to um our original school of rav cliff um it's also at minty white and um valencia this will allow us to do a couple of things that i think the board has been asking for and use one time monies to get it done one is to put it out for additional schools so we're going to now be able to have it at a total of eight schools um and then and then the second which is probably um equally exciting because we don't have this currently is the creation of an orchestra so we are going to be having a youth orchestra which will be housed at e a hall but as you will see if you look at the agreement um it includes um our all of our middle schools um so it is students who are coming from uh various band programs um various elsi-stemma programs and they're going to be able to have orchestra um support um and this is all again about building our arts program so that we have students when they get to the high school that want to engage in um not only um you know marching band which we're going to have um marching band um but are also orchestras which are the ones that um generally accompany when you're doing some type of player production and so um this is all using um expanded learning opportunity fund so none of it is coming out of um general fund and I ask you to support elsi-stemma please are there any public speakers to this item are there any comments from the board trustee dodge jr. um just a lot of great things happening e hall thank you superintendent Rodriguez for making everything go full speed ahead and I like to make a motion to support this program and people are always asking the marching band the marching band it's coming so you're making that vision happen so thank you very much anyone else I know for for for me it's um wanting this for my kids as they were going through was a big you know motivating factor for you know for what got me here and I know for myself as a kid you know I ended up in an orchestra in junior high accidentally did not want to be in it but I got put in it because my first choice wasn't there I was so mad and then it fundamentally changed my life and you know I ended up continuing on with music all through junior high all through high school and into college and it taught me so much you know in the way that sports can teach kids about you know teamwork and being part of something bigger than just yourself I found that in music and the part about playing you know simple notes but in conjunction with you know 40 other kids playing other notes you had music and so seeing these programs develop and grow it just it it it brings me joy and it brings me joy not just for my own reflections but for what we can accomplish in our district so thank you vice president chakra yes well first I'd like to make a motion to approve we have a motion would you like to second a second motion yes sorry and um I'd just like to say that yes this is something that is so needed and I'm so happy that we're finally getting to have an orchestra and a marching band and I know many students who are interested and are going to be happy um to hear this and realize that they're going to be able to one day play in an orchestra or be in the marching band which so many of them want to do and Elsa's demo is one of my ultimate favorite programs and it's my favorite part of the year and I missed that during COVID seeing those kids faces live playing their songs and showing off their instrument skills so I look forward to being able to see their little faces again soon thank you trustee Roscoe yeah I have a quick question well a comment and a question so I'm looking I'm looking at the backup materials nice to see that we're including all middle schools high schools and even our continuation schools and virtual academy so it's really nice to see that we're not excluding anyone um how how is um I logistically speaking how would this work so we would have an orchestra class in each of these schools and then well how would it be run I guess so what they would do is they would all come to EA hall for that um collaborative work eventually we will get ourselves to the point where we do have enough students in order to be able to have individual orchestras but because of the number of um members of the orchestra that you need to have a true orchestra we need to combine the various schools eventually we'll be able to have multiple orchestras um but because you have to have so many you know on wind instruments and and all the various sections of the orchestra um they will be provided transportation so if you look at the fees and costs one of it is um is the transportation is being provided for our children from their school of residence to EA hall so we're not depending on a parent to provide the transportation we're providing the transportation very similar to we do for extended learning great thank you yeah I missed that but yes it's here yeah awesome thank you sure well I'm in full support anything that has to do with arts and music I'm all for are there any other comments hearing none I'll I'll call for the vote since we have a first and a second all those in favor aye aye any opposed motion carries unanimously all right we'll move on to item 8.11 Margaret Lapiz the family engagement and wellness center our site services agreement Dr. Rodriguez thank you very much so we have an accelerated timeline um trying to ensure that we can open the um family engagement and wellness center at EA hall prior to the close um for winter break and so as you are aware um we do now have a um a director of counseling services however because we have had vacancies um and have not filled um the AP positions at Watsonville High um our direct our coordinate our coordinator of counseling services has not been able to support this effort um and so Margaret Lapiz is um part of the under one roof initiative and is also supported one of the um supporters of now pal this will allow again using expanded opportunity grant monies because it's linked to the introduction of the family engagement and wellness centers this will allow us to collaborate with our three key partners um and she will be the conduit to help to ensure that these groups get off and up and running um it will require a facilitation a weekly facilitation of three separate subgroups um and right now we really do not have staff that can um help with this extensive coordination and so Margaret has been there along the way and um and so we she would be supporting this so that we can ensure that we open um prior to the middle of December um because we know our families need the support um she'll be coordinating with um so I'm part of one of the subgroups I'm the leadership subgroup but she'll be working with me um with pvpsa and collective action board and so those are our first three key partners that we are bringing in um to get this off the ground and we're excited to be able to provide a one-stop shop for our families thank you do we have any comment or any public comments no public comments any discussion from the board all right hearing none I'll entertain a motion um just really quick oh sure so it's great to see that this is coming together I know trustee chakra and I when we made that motion um this was very important very important part a key component of that motion that we made to uh really address the social emotional needs of the entire family not just the student um I guess my my only question would be so once this um the wellness center is in place what type of outreach we will be doing to families so as you know that they can access those services because I think that's where the disconnect happens um is easier when a student is referred and maybe has someone that walks them through that process but um for the larger community um I guess I would want to have a planning place for what those outreach efforts will look like well I think that's exactly why we chose the three partners that we have um so when you think about where our most vulnerable families are the ones that likely will not step onto our campuses to receive those supports and the ones that they go to really are saluparajente for their medical needs um PVPSA for their social emotional and then cab for their wraparound services um I mean I'm so impressed with just the outreach and the work that cab does with even our homeless youth and some of our most vulnerable population um we are something that's going to be different about the wellness centers is the time that it's open so we're actually going to have it open um in the evenings and mid mid afternoons too but in the evenings and on weekends that's great um because what we believe is true is some of the families that we're not able to access it's not due to them not knowing about the services but not being able to get to the services when they need to be there versus when we're open um and so um I think with the outreach of the partners that we have um that will families that a lot of times we don't access will wind up receiving um I think we're going to have the opposite problem actually I think we're going to have so many people that want those services that we're going to need to open our second family engagement and wellness center right quick after that um but we'll definitely do major outreach um for our families um and they can be referred so through the now pow system that you guys approved whether it's a teacher or it's a staff member or a parent themselves they can refer themselves and the key part is now all the partners will be able to see it great so a lot of times like I I I say to PVPSA here's a family police support we don't really know what happens with that family afterwards and now we're all going to be able to see I mean there's still going to be FERPA and confidentiality but we'll at least be able to see oh they saw them four times we won't be able to see the content of it but we'll be able to see that and there are permissions I mean they will have to give us permission to show that information but I think it's will be really fantastic for our family I'm very excited um and um just one last question all services will be free right um from our parent engagement and wellness centers yes absolutely right yep thank you for that yeah I'll entertain a motion great I'm sorry I'm ready to make a motion I'm not present but I'll have you make a motion to approve this item trustee dot shooting I also say like to say thank you you know trustee shock and me this was your your vision for the conversation that we had a while ago uh thank you superintendent Rodriguez at putting it in a hall I know there's a lot of partners in that area you know Iehaw, Erika Padilla at PVPSA, Marielena Garza at Cab you know we also have WIC downtown um it used to be called La Manzana Center I forget what it is now but you know those services can help refer people to that center and I it's like I keep bringing up a lot of those schools 60 to 70 percent of people walk Radcliffe Iehaw meaning white inside I think it's great in a centralized location and like keeps trying to tell the people you know there's a lot of good things going on at Iehaw and you know thank you for making that happen I'm glad to be part of it and you know thank for the board for putting this all together and just trying to get as many people as we can to these sites so I'm not sure if there was a second but if I can second the motion I think the second thank you trustee disperper did you have a comment as usual I do have a comment um as somebody who's worked in clinics right alongside doctors and other ancillary services um I think this will be a huge benefit to our community and to our families it's sort of a one-stop shop where they could get everything all their needs met from their medical needs to mental health to resources and so I couldn't support this more so thank you for everybody who made it happen it's a it's a heavy lift and and also thank you to the community partners who stepped forward to help us with this and you know indeed there will be billing and there will be some revenue and sustainability built into this model but it's a wonderful um wonderful that we can provide this right there on the on the campuses of our schools so thank you to everybody anyone else all right trustee shocker so just to touch on a point trustee Roscoe made we're talking about this opening and facilitating services and we're probably going to have be very busy so would Margaret since we want to expand sooner is that something we can look at utilizing Margaret also for expansion of the second center to get the ball rolling with that yeah she's she's already going to start um a little bit of that groundwork I need to do some work with the community just to so that we have spoken with the community when we select the second location but we can definitely bring this back as well but I know it will be a success the first one and we could expand it so that she can help with the second as well because I know just especially now you know with COVID and everything that families are going through it's I think it's important that we get it off the ground as soon as possible and if Margaret's going to make that happen then I support that so thank you all right well we have a first and a second I'll call the vote um all those in favor hi hi hi any opposed motion carries unanimously all right we will move on to section nine our report and discussion items um item 9.1 our local performance indicator reflection report presented by Lisa agiria good evening good president home board of trustees and dr rodriguez I'm closing out this evening in terms of reports and so hopefully we can make it good um so all uh school districts local education agencies uses the state board of education approved reflection tool for school districts to report their progress in five different areas these five different areas are the basic services implementation of academic standards implementation of broad course of study parent engagement and school climate this evening i'm going to be presenting a summary of the report um eventually the report itself along with different data points in terms of academic and student behavior will be placed on the california dashboard so the first thing with this reflection tool it is used to do a reflection analysis of how we are doing and then the information must be presented to both the public and also um all stakeholders it is the five indicators that i did um previously mentioned the first thing is the basic services so this was for last year where we look at if our teachers were appropriately assigned that we had within the classroom a hundred percent of our teachers were um williams comes through the williams from the county office of education they look at our facilities as well as our instructional materials um a hundred percent of our williams sites had the instructional materials needed and then they also look at our facilities so we had um within we had 99 checkpoints where facilities did not meet um good standard and this is what's reported but those 99 come from 3973 which means that 97.5 percent of the check marks made the good standard so what you see in the report is just the 99 but when you look at the big picture of how many actual check marks there were it paints a different picture so i did want to report that out the second thing is the implementation of state academic standards and so we look at this um we reflect on the professional development for teachers with the new curriculum we also look to ensure that our instructional materials are aligned with state standards we look to see how we are doing with supporting our staff with implementation of the state standards looking at the courses that we offer as well as how do we identify different professional opportunities needed for our teaching staff so within the reflection one of the things that we started last year during the pandemic we really enhanced it was the instructional coaches drop in hours this is something that we found to be highly effective and that we are continuing it even though that we're back in person it was utilized greatly by our teaching staff throughout um throughout the district and the coaching cycles with the core curriculum this is not only to implement the new curriculum any new board adopted curriculum but also our current curriculum and looking at what we found is that we are able to identify individual teacher professional development needs this is one of the things that the report asks us to reflect on is how are we identifying individual teacher needs this is one way that we we do that implementation the next generation science standards this was an area that we rated ourselves lower in only because this is um the the next generation science standards came after the common core standards we've um had a new adoption in both the middle school as well as biology our next steps is um the adoption of formal adoption in chemistry physics and elementary and then we continue the articulation of high school signature on cte pathways and you've heard a lot about that um priority three is a parent and family engagement uh through last year the pandemic um some of the highlights that we saw is that our parent engagement team um director michael burman and his team really found ways to um reach out to our parent community to increase the two-way communication they had a lot of different they tried a lot of different things figured out what worked and we had a really high percentage um a population of our uh population of percentage um of our families in different meetings and getting feedback and so this is something that we will continue to hold virtual meetings and not require them all to be in person because this was something that we learned worked the other thing is that we um figured out how to get resources to in our houses for some reason you know in the past we would send some things home and then we realized when we needed to we could get resources home quickly to students and so this is also something that we will continue um and within this the parent family engagement and it was the team that really reflected on looking at how we're doing as an organization to determine our needs and um our strengths is really having the professional continue the professional development where um so that all of our sites where parents walk onto the campus and they feel respected and they feel like a partner in um the youth truth we did found that with our parents um with our parent community that's one of the things that they wasn't consistent throughout the the district that this was a need so this is something that we're looking at continuing our professional development and that goes with the trusting respectful relationships and then also the last bullet is really talking about how together and it's not something where it's just the school district decides this is what our community needs but really partnering with our parents to determine how we're going to co-develop the different opportunities that we can have for our our community the sixth priority area is the school climate um the healthy kids survey which is given every other year except because of the pandemic closure the last um healthy kids survey was out in 2019 we are due um this year to have that again and then um our youth truth survey and that's where we look at the different indicators in terms of connectedness carrying adult relationships and that whether um schools are perceived safe so looking at the reflection um that in general um in all grades they felt that they were a part of their community students in both an elementary middle and high school um student perception of fair discipline is not as high as we would like um within the report I did break it out a little bit in terms of demographics when there was a larger percentage um and as you can possibly guess that in elementary um it was a little higher than middle than in high school uh but we have over the years increased and we continue to increase to add different uh programs on our school campuses from el sistema to um the latino the youth cinema project to the um life lab and a lot of different opportunities as well as our pbis implementation last year we had 26 schools recognized by the state of california for the pbis implementation so it's showing that the work that we're doing is being recognized and um is growing and helping and then the last thing we really look at the access to a broad course of study so what this means is that there's a variety of classes that are offered variety of subject areas in the elementary classes within the middle school and high school and so it's having the opportunity to ensure that all of our students have access to a broad access course of study and so it's at the end of the year reflecting looking at where we possibly missing some students what do we not have enough of and so adding different programs has um enhanced the visual and performing arts and the sciences at the elementary level as well as the middle and also the high school level one of the things that we are still working on is the secondary master schedules the traditional six period day has some limitations in terms of what students can take throughout their day because if it's a limited six period so that's one of the things that we are looking at on how we can ensure that all of our students have access to a broad course of study if uh within the el cap that was brought um a few months ago um there are lots of goals and actions which does address the broad course of study and ensuring that all of our students do have access to ap courses as well as ELD courses as well as visual and performing arts courses so it's really making sure that each year we have that reflection cycle and I think the el cap does support all of us looking at to ensure that um our students have that broad course of study so with that that was the condensed version of the document that was prepared great thank you very much do you have any questions thank you do we have any public speakers to decide on no public speakers any discussion from the board okay trusty orisco sorry guys it's all right um so going back to the seventh period is it going to eventually move our all of our high school towards um that type of schedule that's one of the things that we could look at doing but it would take a partnership with the school and um school employees as well as the district to see if it's a right fit for that school we do find that at aptos high whether it is a seven period day that students do have a larger um they have more opportunities to access classes okay has that conversation started with waltz and bell maybe it has it has over the years and uh we uh it has not yet been successful in being implemented okay and i was like continued discussion yes okay um you know going back to the parent engagement piece um at least from many of the meetings that i've attended i think one of the major um issues raised by especially our um spanish-speaking families is even at d-lac meetings and so forth we we often throw a lot a lot of information at parents but we're not always checked to see that they're understanding it and i feel like that's a huge disconnect and so i think that would be um if we could focus and in bridging that gap i think that would uh definitely improve the connection that we have with families okay um so that was just an observation from you know as many d-lag meetings i've attended and just committee meetings that's i think that's something that parents have expressed a lot um so just to keep that in mind moving forward okay our parent engagement team loves to try new things and work out new things i'm sure they will by next month it'll be yeah and um my question that i have when um when we receive uh inquiries from parents um who do not speak english is there usually someone that they're present to translate yes there there should be someone there to translate and we also have access to the language line we implemented that and we have it again this year so we do not we should not have any barriers to the with language great okay with those were my my comments anyone else trustee shocker um just to go touch on what maria was saying about parent engagement um one of the comments i've received a lot from parents is i get so many emails from pvusd that i've stopped reading them um and so sometimes they're not as informed as they should be so maybe looking at some kind of alternate um form of communication to condense our emails better where parents will start reading our emails um that's a big question for the parent engagement team to tackle and then other question was back to the 99 sites that didn't meet the good right was that for checkpoint 99 checkpoints was that for facilities so that's overall an entire district out of 3975 i believe checkpoints okay so i could be wrong let's see so so each school site depending on um what you have on that 3973 checkpoint so each school site has anywhere from 45 to 79 ish checkpoints and so then that's all added up so depending on the size of your facility is how many different things are looked at when the Williams goes through okay so for anything that came up facilities wise can we look at that you know how we had our meeting in july with us our funds about prioritizing certain things with facilities can we look at that list and kind of get an idea of what needs to be prioritized at sites okay that's it thank you anyone else did you say out loud what the two were that were considered poor the two sites the two sites yeah yeah or fair sorry it was i will i will have that for you so i don't have to thumb through yeah it's curious and um sadly we only have one school in exemplary condition do you know what school that was it's really difficult to get an exemplary um exemplary mark and i'll also get that for you yeah okay thank you we can put that in the B2B that would be great thank you all right well lisa thank you very much all right so we will move on to um section 10 our consent agenda and that's our routine items do we have any public speakers to the consent agenda we do not present home are there any items that the board wishes to defer all right in that case can i have a motion almost to approve a second all right so i have a first and a second all those in favor hi hi any opposed motion carries uh 601 all right so my apologies um so we're not reconvening closed session we're going to do item 13.1 our action or report on closed session items are there any items to report from closed session yes i do thank you so for first item motion one for closed session item 2.1 i move to approve the certificated personnel report as presented by district administration on september 8th 2021 with six and five additional action items second okay i have a first and second all those in favor hi hi hi any opposed motion carries 601 for motion to closed session item 2.2 i move to approve the classified personnel report as presented by district administration on september 8th 2021 with 15 and nine additional action items a second first and second all those in favor hi hi any opposed motion carries unanimously okay for item 2.5 settlement agreement for special education student the board approved a settlement agreement for a special education student with a 502 vote so our next meeting will be the special board meeting on september 15th uh 2021 beginning at 6 p.m at ea hall unless there are issues but we will definitely post our location on friday and with that the meeting is adjourned at 9 22