 My pleasure to turn the floor over to our first speaker today, Jessica Unger. Great, thank you so much Adam and we're so happy that you're all joining us here today. Hello everyone, I'm Jessica and I'm with Heritage Preservation. Before we get started I just wanted to give a quick introduction to the online community and then we'll move on from there. The Connecting to Collections online community was originally created in cooperation with the American Association for State and Local History and with funding from the Institute of Museum and Library Services. The community and webinars are moderated by Heritage Preservation and Learning Times is kind enough to produce both our website and webinars. The goal of the online community has always been to help smaller museums, libraries, archives, and historical societies quickly locate reliable preservation resources and network with colleagues. To help you do that we have compiled an extensive list of online resources that are broken up by topic on the online community. In addition we also hold free drop-in webinars like the one today on topics we hope you'll find useful. A recording of all of our webinars including this one can be found under webinar archives and of course if you're interested in continuing the discussion you're welcome to sign up as a member of the community and post questions on the discussion board. Today I'm pleased to welcome Amanda Eisen and Ryan Edge. Amanda has an MA and PhD in Early Modern History from the University of Illinois Urbana-Champaign. She is currently working at the University of Illinois Preservation and Conservation Lab on the Preservation Self-Assessment Project while she finishes up in MLS with specializations in data curation and special collections. Ryan Edge is the project manager of the Preservation Self-Assessment Program and a preservation conservation staff member at the University of Illinois Libraries. He holds a Masters of Library and Information Science from the University of Illinois at Urbana-Champaign and later this winter he'll be joining Michigan State University Library as their media preservationist. He also wants everyone here to know that he has a long and rich history of volunteer work at museums. And with that I'm going to go ahead and pull over our presenters presentation for today and say to Amanda and Ryan thank you so much for joining us and I just want to remind folks as well that if you have questions during the presentation feel free to type them in the chat box and then we'll make sure to get to them before the end of the hour. All right with that Ryan and Amanda hand it over to you. All right hello so I'll be talking about PSAP today the Preservation Self-Assessment Program and I first want to say that I was so excited to see so many people here people from all over and as a Georgian hello to my fellow Southerners there seemed to be quite a number of you. Let's go there. So let's talk about PSAP shall we? So as cited in the 2005 Heritage Health Index report there were an estimated 1.7 billion books in bound volume 52 million unbound paper items and 727.4 million photographic images trusted to the care of our cultural heritage institutions of these 65 percent of collecting institutions have collections damaged by improper storage 40 percent of institutions don't have any funds to allocate for preservation or conservation giving more specific illustration of the situations that give rise to preservation and conservation disasters the 2009 Illinois Connecting to Collection Survey of preservation need in nearly 300 libraries archives museums and historical societies showed that 39 percent have not had a general conditions or collection survey 42 percent are without adequate humidity control 34 percent without light control 37 percent do not have a disaster plan 58 percent do not have disaster training even 59 percent do not have conservation plan and 40 percent do not have adequate security and of course these are all issues the long-term well-being of our collections so what's the role of assessment well there's a number of areas to be concerned about in the realm of collection preservation and conservation assessment is about much more than just surveying and evaluating items in a collection institutional policies and procedures influence how well and how often assessment is carried out this can kind of go down to things like level of access use and supervision these things all help maintain both individual items and collections conditions so being aware of environmental factors and maintaining regular monitoring practices can help prevent damage from occurring and to identify problems before they get worse and do more damage being prepared for what to do to preserve and protect collections in the case of disaster preparedness and knowing what preemptive measures to take the final major role of assessment is knowing and providing the best storage situation for individual formats so what are the costs of an action of not being able to assess or not having our collections assessed so unassessed and under assessed collections are problem terms of that conservation preservation of cultural assets and heritage objects so it's problem for libraries archives museums all of us performing assessments allow one to understand the overall preservation needs of a collection and to predict exact needs and costs of taking action to preserve items or collections so unpreventable damage needs to be anticipated and planned for things that have material inherent vices you can see the show up with CD shedding optical disc decomposition nitrate film deterioration brittle paper we also see this in red rotted leather other unpreventable damage kind of falls into the category of general wear and tear so chipped edges ripped pages broken spines weak sewing fingerprints and other deposits on CDs and other optical kind of vinyl media so things that may be clean or that would take quite a lot of effort to clean off so then we've got that category of kind of preventable damages so other types of damage can be avoided and mediated somewhat by improving display practices setting a uniform emergency and disaster policies and establishing best practices for handling and access so I'm talking a little too fast okay so we've talked about there's this is a webinar and there's a number of other ones there's actually one about book preservation and I think it maybe y'all should check that out it was it was quite a good one and it discusses many issues involving books like just how you store them on the shelf even so damage can be reduced by planning ahead and kind of setting things up so that you're done right the first first kind of way and then also by estimating storage costs over the long term and not simply solving things in the short term so poor storage methods would be being concerned about the individual's object exterior so if you did not use dust covers at all you just had weak binding and you didn't kind of get a sturdy binding for something not using clamshell cases to protect materials and as I was saying you can also see this with shelving how best to stack and organize books on the shelf so that all sizes large and small are right next to each other and influencing how well each of them last you see this with storage of open real audio films without boxes and you can see this with vinyl stored without protective enclosures so it's not just for books in terms of environmental dangers these can look in the peripheries so you may not really think of them right offhand but they're always kind of maybe watched out for these kind of things include mold water damage insects and rodents so beetles silverfish bookworms roaches mice also even dogs people return things and the dog got at it so sun and exposure damage and this is true for books films negative old photographic plate it's going to have long term damage no and poor circulation in your archives or around your materials and things like fluctuating temperatures and humidity which can cause windings and material to warp this brings to a forest of formats so adding to the problem collections are always growing and developing and of course technology is always evolving this makes it hard for collecting institutions to identify a particularly new or outdated format as well as to keep track of the best practices for formats preservation and conservation over the last century media formats have widely and wildly expanded since 1987 over 17 new digital videotape formats have been put out just like with analog tapes of which there are many many types each of these formats has brought with it new preservation access concerns there's numerous other uncontrollable factors influencing this explosion of new and or changing old formats that collecting institutions need to know all about and be on top of if they want to preserve their collections these factors can include fluctuating cost and production of materials the fact that the kind of global distribution of materials now so you have to kind of be concerned with what's going on with production and manufacturers in other countries as well as in the United States national and global legal copyright restrictions proprietary software technology and the ever-short lifespan of digital media format so there are numerous organizations set up to track and document all the new specifications but even they can't keep up so for example the UK's registry for digital formats pronoun doesn't have it's that identifier puid it's identifier kind of a tag for some formats and sub types and compression algorithms yet so if the main thing which has the main place to go doesn't even have these things then you can't be expected to know them all either and of course if they don't even have it then that makes it that much more difficult for you to know more about it they're made issue of unearthed collections so I've kind of got four different movies up here look at those five shocking so over the last five years a number of large collections of old media formats have been discovered and are still in the process of being documented so it's not even just all these new formats it's also a bunch of old ones keep sprung back out of nowhere so overseas archives and this has happened in New Zealand Australia Amsterdam and the Netherlands Italy they discovered hundreds of previously undocumented nitrate films from the 1920s that were either believed to have been destroyed at the time or that no longer had surviving documentation so examples here the bashful bigamist the girl stage driver the diver and China and the Chinese and you can kind of see from these examples it's not just feature films some of these are films that have a lot of historical use to like China and the Chinese that could be a but rather useful primary historical source just for historians alone film you'll send film so for collecting institutions this means not only is there more to know in terms of what's out there but also there's ever more to learn about preserving even about materials that one already had already knew about so finds like this means that a conservator can better now that we have this body of work it means that a conservator can ultimately better decide how best to preserve objects in a particular format because there's a sizable body that format to kind of use as good context so in some cases this can help the conservator know if the decay on one or two objects in the collection were indicative of the individual's objects deterioration or if the deterioration was characteristic for that format material composition or manufacturer so if manufacturer didn't do a good job and then that's maybe why that the film's not doing well because you can see 10 other examples of the exact same thing happening and totally different types of films but all done by the same manufacturer assessment in smaller institutions and we're PSAP is designed for smaller institutions so collection assessment is one of the basic tasks that small organizations need to perform and yet they rarely have the resources to be able to do so pretty much of all organizations they are the ones that cannot afford to do so assessments usually involve a fair amount of time money and tasks as to task dedicated staff assessment is usually involved on-site specialists or experts hire to come in and you can see as with heritage is cap program these aren't necessarily negative it's just they're kind of things why sometimes it's hard for small organizations to be able to get to assessment assessment for one site on-site work has involved training people and it's involves paying for and sending staff away for training an assessment of any type of collection needed to be done by a specialist so this is in some parts why some collections have been done or assessed properly because they didn't have the right specialist to help them out so what is the PSAP I've been talking for a while and maybe you're wondering what is the PSAP so it is a preservation assessment web application it's kind of set up of series of different questions no more than 20 questions maximum and it doesn't really rely on the model of you and putting tons and tons of data it's more like a questionnaire so kind of a simple intuitive survey tool in addition there's an instructive guide there's a number of supplemental institutional resources and also it's a generator of metadata and administrative records so it's kind of a whole bunch of things all wrapped into one so kind of everything you need in one place so you might have seen some other assessment tools so you're kind of figuring out well what does PSAP give me that the other things don't right well it's free it doesn't require special hardware software or any particular specifications for your computer nothing has to be installed or updated there's no training required to use it it doesn't require expert technical knowledge in any area if you have it that is great but it doesn't expect you to it allows for some ambiguity and assessment so there's options like I'm not sure if you're asked what type of format something is it's assigned to scale with different platforms of devices particularly with mobile phones and tablets so when we're saying computer that could actually mean a number of different devices not just say your desktop compared to other assessment tools PSAP has a customizable form so one can set certain objects as high or low priority one can chase track changes over time and make adjustments for preservation planning based on that it stores information for you so you don't need to put any resources towards that need money of your own or just space on your computer it offers item and collection level assessment it generates metadata for records without requiring user knowledge of those metadata schema and it publishes online this is easy to keep track of changes made to records and collections so um what kind of formats materials does it cover that might seem to be rather relevant right well it covers quite a lot so let me give you some examples for video films and discs this is this is just some of them that beta max laser disc super eight film reels two inch open real videotapes pretty much just a lot of different sizes of open real videotapes audio recordings we've got wire quarter inch reels which is kind of we use for radio usage acetate and this quarter inch reels and we're talking about all different types of materials so acetate pvc paper polyester um dat wax phonograph cylinders phonograph records and not just the vinyl records but also aluminum shellac and lacquer we cover cds is your dental audio cds and i've got stuff in photography so you've got microfilm microfiche and that's acetate nitrate polyester types of it polaroid instant photos glass cyanotypes daguerre types as far as books we cover cod vellum with wood boards even so not just the bone by itself but with wood boards ellen vellum Japanese side stitch full paper binding with embossed linen adhesive bindings with staples so kind of all different types of forms that you might see punch and bind scrapbooks with side lacing comb bound church cookbooks post bound manuscripts and we also cover things that may seem like they're straightforward until you actually need to preserve them and then you realize oh my there's there's much more to it so we've got color photo photocopies things that you might see in an office diffusion transfer thermofaxes also we do architectural drawings and um sources like maps so pretty much every type of material that most archives and libraries and at least some parts of museums will be running into so go screenshot from it um so PSAP as a resource um PSAP confronts head on the question of where do we go to begin to prioritize care and treatment this tool is largely about instilling confidence in the idea that doing something is better than doing nothing and that something can be defined here and perform with confidence knowing that the logic is objective based and produces metrics for informed preservation decisions to this end PSAP provides a number of supplemental assessment materials to accompany the web assessment application and i'll get into kind of over these rule uh kind of get into some materials some shaded cheat sheets and and one lot let's see so let's get to the first one right material construction and format so when we're talking materials yeah we mean like plastic adhesives we have all sexual adhesives so plastic transparency is even um it's kind of gives you an idea we thought the pictures are very important they for the entire guide for the whole tool so picture here and then different sections kind of things broken down into useful information another supplemental thing the identification sheets so this is kind of um if you had this kind of as a resource just with you real quick there's a bunch of different pictures so you can kind of see here this is what a photo set is quick dates on it uh quick little bit of information and here's the next thing which looks totally different from it some dates on it so if you're trying to identify something you can kind of just go through these identification sheets real quick and go uh okay no this one this one so um before we move into the details of assessment this is probably a good time to mention that uh there's what i call hand out but it will be on on the webinar website um and you'll have a number of useful assessment and preservation focused resources so please don't forget to look over that the sheet after my talk so back to this assessments are more than just surveys so um assessments must evaluate the policies practices conditions in an institution that affect the preservation of all the collections they need to address the general state of all the collections like what is needed to improve that state and how to preserve the collections in the long term assessments also need to identify specific preservation needs recommend actions to meet those needs and prioritize the recommended actions in terms of condition assessment um this is designed to identify the physical condition of the collection in a specific manner often combining observations on damage and deterioration with incident and type and frequency of use an action survey would express the preservation needs of a collection in terms of actions that will secure replace protect or treat the items examined so one of the other tools here is um the glossary so as i was saying this is kind of all things you want all together so um it's just an additional resource you've already done your assessment but you're thinking about from your collection you can just go to our glossary look something up real quick done like it has a resource so you'd like to know more you would like to educate yourself or there's someone in your staff that um you think they could benefit from learning some more on um conservation preservation assessment project bibliography has plenty of things it's broken up into material types basically it just breaks down a lot of different ways and gives you a number of different resources to help you out there and to learn more thus we've reached the format id guide so this is um this guy can actually stand on itself the others are supplemental resources um but this is meant to be an independent thing as well the format id guide is a dynamic and media rich decision tree that allows users various methods to assess their collection um so they can kind of pursue the most appropriate flavor of preservation assessment as I said it's intended to be a standalone reference work that can be used independently of PSAP's web application the format id guide provides multiple images for each media format discussed and gives detailed advice for material and format preservation it offers high resolution images like retina scans like escopic views and demonstrational videos um and that's videos that demonstrate like different the sheen on the surface of something um kind of demonstrate various things practical things that you might want to know or need to know as additional support and all this um serves to narrow the field of selection and provide users with more accurate targeted scoring so who can use the PSAP maybe free and all this other wonderful stuff but is it really just anyone yes pretty much anyone with a computer access and that I said computer here means desktop laptop tablet mobile phone anyone can use it can be specialists students volunteers anyone at your institution pretty much and what institution is that pretty much anyone um libraries archives museums historical and other cultural heritage heritage institutions and I see that Ryan's already been talking a little bit on the side there about the structure of the assessment so maybe this will help you answer some of those questions um so here's kind of the structure of PSAP it starts at the top at the institutional level and uh begins as a fast modular top-down profile building so we're going to institutions so we're thinking organizations of repositories set up at this level only needs to be done once so you set it and forget it the data will be stored for you whenever you want to return the locations here you can store information on as many storage or exhibit spaces you have and resources and then notice this is both the item and collection you can enter your resources to be assessed as individual items and through collection sample surveys you can also enter resources as both um items and collection surveys for the same locations looking a little closer at the institutional level assessment use a screenshot and um things here involve preservation planning um levels of access so who can check it out who can access it under what constriction or conditions or restrictions can one use it um does one need to observe special handling procedures before accessing it mark the security of collections and security of individual items notes about material inspection and you can kind of uh register whether or not you have a disaster recovery plan set in place so location level uh this would include considerations of different buildings and repositories storage spaces warehouses exhibition locations so when we say locations it's me kind of broad range of places you may actually have self environmental factors here and monitoring is important um so again this was temperature relative humidity light pass can include things like um off-gassing or things that are being housed near other items or collections that produce toxic and material damaging conditions and this is the area we also note things about emergency preparedness so do you have a plan for where you might need to temporarily store books if there's emergency either for protection or for triage so the item collection level this is based on a format so there's a base score given per format type then there's factors of environment so the location is in um it's used in access so how it's used and how frequently storage and container so how's it been stored what has it been stored in or on and it's the physical condition so after you go through all the work setting up your account and answer questions you'll be rewarded with an assessment report so the assessment reports include preservation queue areas of improvement institutional score location score item collections score and then collection statistics and this kind of gives you a more screenshots of better kind of view of how that what you would see when we say report so I've mentioned metadata before and um this is kind of one of the things that PSAP generates a little bonus side thing so metadata is machine readable information about other information uh where this information this information that's being transmitted describes any aspect about any type of resource object after concept or data by generating metadata records for once holding it makes it easier for information such as finding aids um and resources and collections to be shared within and between institutions for small organizations this can be a very valuable way both advertise once holdings to a wider body of potential users and to work collaboratively with other possibly local cultural heritage institutions and agencies coming up with ways to produce and store metadata is also very important the long-term access and preservation of analog objects um recording provenance and copyright licensing information for example um storing information about related components records information for exhibitions so for museums such as how exactly our installations should be stored and re exhibited in the future and what things are negotiable on that front or what aren't particularly when we're talking about um digital material that maybe that um you don't have the equipment anymore to play it so this is for analog objects as well as born digital materials and born digital could be audio visual text research data set as many of you may already know many new grants and this is SF and EH now contain a requirement that data produced through federal funding must be made available to the public for free and must be stored on long-term dedicated servers so as a result institutions that previously did not have time resources training or in perhaps a desire to reduce metadata records for their holdings are now being forced to do so so that maybe some of y'all and you may be wondering how on earth are going to even start on this but fortunately for these institutions PSAP has an initial feature that integrates EAD and that's included archival description metadata with the data it gathers through the assessment process PSAP then allows one to edit and export uh records metadata so as you can see here imports the EAD files to add new data to them you can generate edit and export metadata easily as both EAD and Dublin core for both individual and bulk records you can export data as a CSV making the data integrate well with many AMS CMSs so for example it's compatible with archived space um if you're interested in seeing how metadata scheme is compared to other um Library of Congress has mapped and styleshates for crosswalking metadata into other schemes so we have EAD and DC there's also things out there to help you convert them to if your if your institution already has a metadata scheme it's not say DC um it should be pretty much no problem to at least crosswalks metadata and you can talk about other schemas like CWA, URA core, PV core, premise, METS, Mark 21 and if you look at the handout it's got a whole section on metadata so uh kind of if you want to learn more or maybe you want to figure out how to do the crosswalking there should be resources there okay um and that just gets us kind of towards the end so what will PSAP help you to do well um um it will help you assess an object you've never seen before and don't even know how to begin researching uh it will help you assess a collection with mixed materials in one place so if you've got AV and paper that's no problem uh if you're assessing new materials for preservation needs for any preservation needs at the time of accessioning assess and create records for collection in need of preservation conservation I'm just reading down here assess collection to update conservation knowledge and improve institutional practice so this is one of the things we had the supplemental resources for if we just keep going back uh if you're interested or just your own curiosity or if you've got a new item in and you just need to know what to do with it come over to us and also to help you assess your collection for grant purposes for example heritage is cap program we've just entered the testing phase of development so we're really eager to get any type of feedback we can from everyday practitioners like y'all um about the tool so please let us know what you think about PSAP and how you think you might be able to make it better serve the preservation and conservation community I'll be on the connecting to collections forum and be more than glad to answer any additional questions there or by email my email address is EISEMANN at illinois.edu so thank you very much so let's see if we can get some questions here great thank you so much Amanda I'm just going to go ahead and jump in here at this point this is Jessica again heritage preservation um early on we had a question from Robert for Mill wondering if there's any cumulative stats about the loss of archival material due to failure to plan for disasters and Robert I can address that question on behalf of the Heritage Health Index report 2004 we know that 41 percent of collections at archives are around 149 million items we're at risk because institutions do not have emergency plans in place and we're doing actually a follow up survey this year titled the heritage health information 2014 survey so hopefully we'll have some new numbers coming out soon that will show us what's happened in terms of disaster planning within the last decade Amanda and Ryan I invite you both to jump in at this point Ryan's been doing an excellent job at addressing some of the questions that have been popping up in our chat window but I think it would be great if we could possibly even go over some of those again out loud for everyone here in the webinar and if anyone else has other questions feel free to go ahead and type them up in the chat box and we'll get to them before the top of the hour right so Amanda and Ryan do you want to jump in hi everybody this is Ryan yeah I've been trying to answer most of the questions that come up but I've been informed that I should probably leave a few that that everybody would like to hear so let me just open this up so the question is temperature and relative humidity entries are based on an annual average is that true also is there an entry to enter time-weighted preservation oh that last part TWPI value Robert yes index time-weighted preservation index value we don't currently support TWPI value input but I do think that that would be it would be a very welcome addition to the program so yes we actually do ask a question about the annual fluctuation of temperature and relative humidity in the environment but we also give users an out especially in instances where they might be placing or storing items or exhibiting items in locations that don't have say an HVAC system that gives them a pulse on that so we allow quite a bit of of a gray zone there and it does impact the score but yeah hope that answers the question okay is there a way to do a spot preservation assessment for example for a collection of 10,000 photographs could you get a score for every fifth item entered yes Jennifer that's actually that is how the collection and could be thought of as sub collection or spot preservation assessment component is designed that we kind of read you by the hand through a statistically valid preservation survey random sample survey of a collection or you could choose to make it a little less random and choose items based on some territorial concern and then as Amanda mentioned earlier there will be statistics and infographics that explain just you know the margin of error that you can expect in that and how all of the hierarchy I mean all of the hierarchy of the location and the institution impact the collection as a whole this down oh I might go back up to the top of the questions real quick I think there's another one is is the information collected in the assessment publicly shared it is not going to be publicly accessible you do have the option to choose other users at your organization to share this this information with though so yeah I'm glad that you have that concern that you're sharing that concern because this was something that we went back and forth about was just how watertight this really needed to be in terms of information security but I really do think that to give everyone the freedom to to really go for it and be honest in assessments because I think that there is a lot of shame attached with a poor storage facility or a collection that's just naturally deteriorated to the point of some of those that we showed earlier so is there a way to add attachments to your assessment namely a graph of environmental data over time or the layout of a room oh that is that is not something that we currently have facilitated in the program because there was some early discussion of that but because we don't know how many users to anticipate truly and we are going to be hosting all of the information securely here on University of Illinois servers once we kind of open it up to kind of a dropbox for graphics images other folders like that we we might be pushing our limits here but that's not to say that we might reassess that later on and decide to include an attachments option but we do have a number of notes fields and you can expand I think up to like 12 different notes fields as you are kind of fleshing out a collection or item and you can include hyperlinks to online information or if you have some sort of collection management system you can cross-link so and next question what do you recommend for an institution that does not have an environmental control and is located in a hot and humid climate we do actually have a we have a environmental guidelines document that is presently available online in the format ID guide under supplementary documents and members of our advisory committee it's a broad smear of library archives historical society folks represented on that actually works with us to to craft these recommendations and we have a bibliography for all of this as well as resources for each individual document so if you have questions or if you want to take a little bit further and learn more than what we cover it's all there in the bibliography we are conducting a move slash inventory of our archive and book collection okay do you maybe want to answer that question real quick i'll jump off mike and i'll uh i'll throw over to amanda real quick well i think you can probably just read my response but uh yeah we're since we're doing testing several kind of rounds of testing over the next several months um if anyone's interested in trying to to get in on that um why don't you send me an email and we can talk about it um so that will take place over the next several months and there's another question when it should be officially done and by may i i think all the testing and everything should definitely be done by may so okay yeah yeah so it'll be live by march early april right um we just need to keep tweaking things and this is jessica again i'm just going to jump in quickly because i'm seeing that we're coming close to the top of the hour and i just wanted to go ahead and pull over an evaluation um link here um we would really appreciate your input if you have the time to go ahead and give us some feedback on uh this program today and we really look at your responses closely and use it to shape our future event so hopefully this isn't blocking too much of our final slide here but if you all have the opportunity later on today to jump over there and give us some feedback on the program that would be great um please go ahead and keep your questions coming um we're going to try and get to as many of them as we can before we get to the top of the hour but thank you so much to amanda and ryan for all of your your great responses so far and just remember everyone that if you have additional questions that you think of after the programs over um amanda and ryan have listed their contact information um here on this final slide so be sure to um you reach out to them or continue the conversation on the c2c forums and i know we're all really excited to see this program come live in the coming months so with that um if there's any other questions feel free to keep them coming so i saw the question about will this interface with the past perfect database i'm afraid it not um except it's compatible with some things um like archive space but um yeah unfortunately it's not directly compatible with the past perfect is that uh all the questions or am i missing some other ones there's been so many which is great uh i don't want to um so there's a question about um what to do an institution that you're serving that's never done an assessment um in order to have the funds to hire consultants that's kind of the the concept of the p-sap which is you can do use this tool um if you're starting to say what can we do now before the tool goes live in march and april if you look at my handout there are some kind of suggestions and partial solutions to the problem um but um as far as how to do it all that that kind of is what we do uh it's pretty much exactly the situation you've never had an assessment you don't have the funds to hire consultants what do you do well we've got a tool you don't need funds free and you don't need particular skills to you don't need to an expertise in all the material types um and um you can pretty much set up anyone to help you do it so if you've never done an assessment before that's fine and we'll just kind of basically walk you through it sample sample oh there's a question about the sample metadata there was a question about the availability of sample metadata to test compatibility with other systems um yes jamie we can if you want to contact me um privately and i'll just go ahead and you could use the p-sap at library.ellinois.edu email and just hit me up right after this and i do think that we actually have some samples on deck for um for ead xml and dublin core um xml and uh we also just have a csv comma separated value output so you can export all of your institutional information if you want to walk away from the program at some point if it's not right for you the information that you put into the program will not be in vain it won't just be lost in the ether you can export it and uh and it's readable with microsoft excel so um that's an option to do yeah do contact us um today or next week and uh we can share those with you and another question can you share it to then pass with pass on to other end users um yeah you you could ask someone at your organization to set up a login to the program that's one way of doing it and then you could share your information with them that way and that would probably be the most immersive way but we also allow the export of pdfs if you just want to give them the report let's say if you are trying to talk to an administrator or if you are applying for a grant uh preservation assistance grant then um and again there are people on our advisory committee that helped us to design it this way so that we kind of hit all the metrics that are very um commonly asked for in these in these grant applications and proposals um you can share it that way you can share it to the most high tech and low tech um of uh of folks that you need to share the information with can you recommend what to do with the institution that you are serving never has done an assessment nor have the funds to hire consultants to carry out the work or did you already answer that one okay um let's see that might be yeah okay so I think that that is all the questions that I'm seeing unless anybody's got a last one last 11 hour submission I don't see any other questions either um thank you both Ryan and Amanda for doing such an excellent job of addressing them and for each taking turns in addressing them um during the presentation itself as I mentioned before if people have other questions that come up when we're uh once we finish up with our program here feel free to reach out or continue the conversation on the connecting to collections forums um and we're all really very excited about this program and um thank you both Amanda and Ryan for taking the time to um to share what you've done so far with us thank you so much we're gonna go ahead and i'm listening I think we're gonna go ahead and wrap up today's program um I wanted to just say um thank you to everyone who joined us and uh recording of the webinar and our related resources including the handout that Amanda referenced will be posted in the online community and our next and final webinar of 2014 is going to be scheduled for Thursday November 20th at 2 p.m eastern at that time we'll be joined by Linda Schmitz-Ferry who is the Electronic Records Archivist at the Smithsonian Institution Archives and Linda will be discussing with us how to deal with digital assets so we hope you all are able to join us then um but in the meantime enjoy your afternoon