 I just want to bring you up to date on what the libraries have been doing. I have a couple of handouts, but I only have one of each of them, but I'll give them to you. Do you know that last week we had a life-sized, yeah, what game? Candyland? I heard about that. Life-sized in the library, yes. Which was really apparently, I wasn't there, but apparently it was really a lot of fun and we still have pieces left over for the boards. So I guess we will be repeating that. We have a book discussion every month. Playing that, you've heard of the game Magic? Kids, the kids certainly know it. That's going to be an event at the library this week. And we have it next week. We're going to defeated ornaments, beating crafts, all kinds of stuff like that with kids. And the thing that I am most excited about is this coming Saturday you're having a workshop to build little free libraries funded by a grant from double ARP, Vermont. They are providing the teacher or the facilitator who is a shop teacher in Bepple. They are providing the parts, the pieces, the hardware. And all people have to do is teams, they come in, they put them together and they can take them home then and they can decorate them over the winter or they can come in in the spring and we'll do a combined event with Chandler to paint them at Chandler's messy room. So, the library is a hop in place. Got any questions? There's some information. Oh, I want to just put in a plug for the library census grant that you're going to be discussing. Midi Grant. Michael Hovindran, Randolpho Fire Department. I've handed out to each of the board members into Adolfo a program we've been working on for the last two months, a junior fire program. In development of this we contacted BSFA, MDFC, OSHA, PLCT, and NFPA in order to develop this document. So, I got through the alphabet soup. Basically this document gives permission and guidelines for 16 to 17 years of participating in fire activities. It goes over what they're permitted to do and prohibited from doing it talks about how they are a junior member of the department and how it's the same regulations that regular members are but there are some restrictions to that. And this will be an appendix to our bylaws and I just wanted you guys to have it and provide any feedback that you may have or questions and hopefully we can get this enacted soon. Each Randolph participated in the development of this and their document will work the same except for different station picture and they'll say East instead of Village. And you're looking for us to adopt this in December? Yes. We'd like to get it going for the second semester of the school year. If you adopt it in December we can start recruiting right away and look to get kids in. We are limiting the number between two and four for the number of participants and we'll see how it goes. It is a combination of calendar year and school year as far as enrollments just because the Randolph are not guaranteed a second year. Obviously they get the same character standards and attendance standards of regular members of this. Any interest from Randolph Center? They do not want to participate in this. Okay, just curious. I believe the committee also coordinated with the local high school for information too. We've reached out to them already. And some of the information is here is based on those conversations. So questions between now and December we should get to Mike in advance. Because we want the answers to those to be able to vote on December. Rather than giving you the questions in December. If it's just a question about policy we can answer right away. If it's a question about addressing certain things we can take care of it as appropriate. I can ask if the board would choose. We can choose to try to amend the agenda included on this so we could the board can have a discussion about it as opposed to speaking to Mike now. But there's no need. Maybe we should read it first. Yeah. Okay. I'd like to read through that. Okay. That's fine. Thank you. All right. Thanks. Any more public comment? Seeing none. Let me ask the board to make one. This one will change to the agenda. Which we add an item to old business and the item would be economic development committee request. This is a follow up from the board from a previous presentation from the economic development committee. From your old business C. Possibly. If somebody kept busy writing beforehand it wouldn't have had to be added. No finger pointing. Oh, yes. And I'm sorry. And then also under consent calendar. A cemetery cloth sale. Which could be bad if we don't discuss it at the board. I'll make a much preferable agenda with my location. Second. All in favor. Aye. Opposed. Abstain. Very consent calendar. We have a minute. Some more. It's a cemetery cloth sale. We approve a consent calendar. Second. All those in favor. Aye. Opposed. Abstain. There's new business review of audit service proposals. The town and the finance director have had ongoing conversations about placing our audit services up for RFP. That was performed earlier this year. We received three responses to the RFP that was sent out. Both Cliff and I both agreed that of the three, the firm Fat Childer Associates was the firm that we chose to recommend at the select board. It was also the least costly of the three, but it wasn't just necessarily based on price. It was a firm that our finance director felt most comfortable with after speaking with all three over the telephone and then also checking references for all three firms. In your packets, there are letters for all three firms that submitted their proposal for a response to the RFP. Proposals for 17, 750, not including a single audit? A single audit would be extra. Did they give us a quote on that? They did, and I don't believe it was included in the materials given to the board in their packets. If a single audit is required, our fill will be 6,000. That's with Sullivan though, I think. I can say that our finance director felt confident that even with the extra potential charges that may not have been included in the lowest bidder, he felt confident that even then, because we're now improving our reporting system, we'll have more skill within the finance department that we won't require as much of the extra hours as we may have had in the past. So it should still come in as the cheapest option? It would be the cheapest option. And the most comfortable. Is this going out as a five-year contract? I believe it was a... Twenty-three-year contract. Twenty-one, twenty-two, twenty-three, and twenty-four. With the understanding that at that point, he was engaged a lot to RFP. We just want to make sure that we keep fresh eyes on our finances as opposed to having the safer for extended periods of time. Not that that's necessarily a bad thing, but fresh eyes may catch other things that may not have otherwise been caught. I do know that from our previous audit to our most recent audit, the usual number of changes that needed to take place or reporting that were extra was roughly in the mid-twenties, early to mid-twenties of changes that needed to occur. This most recent audit under Clif, that number was reduced to four. So there were only four additional journal entries that needed to be made, and our usual previous year were in the low to mid-twenties. So, already we're improving. We accept the proposal from Dr. Leroy's associates to perform the audit for Randolph for the five-year period, from 2020 to 2024. Second? Hi. A simply permit application for the Winter Festival. Winter Parade. Winter Parade. That was something else. It was an error that I actually, it was made by my staff, and I forgot to ask for the change during the pool of the event. But you got it right here, so it's Winter Lights Parade. So, blame this all on me. I'm sorry. I'm going to send you a message about that. No, he'll figure that. He'll get it. Okay. We have about the same as last year. Yeah, so we decided to having a nice long conversation with the sheriffs. We decided to keep the same kind of format, same route, but it all depends on the number of entries. And we are hoping this year if we have a good number of entries we can do two loops. And we are going to work hard on getting enough volunteers about at least 12 to 15 volunteers that will help with traffic control to be able to do a two loop. So the sheriffs are all involved. They're all okay. We need to have the volunteers in place to make sure that the crowd, there's no gaps between the floats or, you know, because if there's a long gap then that people think it's over. So making sure that it is all timely run. So those are kind of the biggest thing. And we're slowly growing. So, you know, we're not, of course, a July parade by means. If we get, you know, the sheriff did ask me to add a plan B just in case we get a bigger number of entries. But I don't think we'll get there this year. So we're pretty confident that we'll probably add, you know, maybe four or five new ones. And so, therefore, I think sticking to the same route and doing it two laps that'll be pretty cool for the citizens here that are able to enjoy. And we were talking to sheriffs, right? I'm sorry. But in my proposal is two to three depending on how much you raise. So we're closing summer in Salisbury. And then main street down until they turn off. Yeah, right by the library. So it's just that little rectane. Motion to approve the assembly permit for the winter lights parade. And after the parade, we'll have our prelining with Santa there for about an hour. And then there's lots of other festivities going around town. I'll second. Those in favor? Aye. Motion carries. This is part of an ongoing conversation. Yeah. We just bring to the select board an option that I know you'd express it with light to see more of. So Heidi has done a lot of light work on this. I've talked to a lot of people the gardening club. We know we have to do a better job in that circle there. Since I've been here all I hear about this tree is slowly dying. And we want to make this a really nice area to create a great tree lighting thing. The garden club is very excited about it. There's more opportunities to help that area. In doing so bring that down. We can create in the spring a nice earth day to bring it back. Help them they are in desperate need of help. So I'm more than happy to coordinate with them to do an earth day to get it back to where we needed in the spring after the snow melts. Adding a couple of summer events such as weeding some community service projects. They really want they said that not much grows there. The soil is not the best. But they're looking into maybe providing some pollination and some little things that so they can educate on different plans that pollinate. They have some great ideas that they can incorporate. They have some really neat ideas. And some stuff that we can incorporate with our camp in the summertime to come and do some community service as well. And they really liked about having a new tree every year. They actually are not having a tree during the springtime or something there because that lets them be creative with that space. And actually also motivated them to do a little better job because they know that they haven't had the good help to really spruce it up in the spring in the summertime. That is the main focal point especially now that the building in front it's all done. So I really want to spruce up that area. So that's kind of the motivation. A lot of people are interested in donating trees every year. I know Mount Pilgrim and other towns do that every season. Trees come, we have a lot of trees. A lot of access to different Christmas trees. And I think it's a neat way to incorporate it as a piece to make your tree this year and see if you get selected. Forty acres, Justin Ford has committed to every year to go get that tree. He has a logger trail trailer. He's willing to do that every year to pick it up and install the tree. So that's a great thing. But to take it down, there will be a charge from the 40 acres. So that's, I think it's fair. They have all the right equipment to do this and so it's kind of something we wanted to throw it out there to see what you guys all think. So the plan would be the tree stage this year We could incorporate the We did Justin Ford is also an arborist. There is another Y in there. So if you cut it and you need to cut that, it's going to actually be a big hole in that side. So it's not the most attractive tree but if people wanted to see it one last time, we could incorporate it there in the middle. You can try to make it work if not. We can put a new tree next year. There is a property next to Paul Reyes. Yeah. It's pretty. It's a framing grout and John grout. I don't know if it's 12a, you have a building there before you get to Mobile Acres. Right on the hand side there's a bunch of trees that are probably 30, 35, 35 years old. There's some bigger ones but they've all been trimmed and stuff like that. There are a lot of stuff as many trees as we want. There's also he's been donating them for the last two years since I've been here. He's still going to donate some trees so we can, you know, alternate and stuff like that. He really enjoys it and he's actually called me a few times like, when are you coming out to pick the trees? Yeah, so we're going to incorporate trees like that. We've created a good fun tradition so hopefully we can keep it going. One of the other items that Heidi also mentioned is an incorporating the actual delivery of the tree as part of the ceremony. So decorating the truck with something that you have mentioned. Potentially decorating the truck and building a ceremony around the arrival of the tree and then a second ceremony around the actual lighting of the tree. So it helps us to spread out events over the winter as opposed to just one and then nothing. So just more activities to provide for families. You know, we don't know how many folks have arrived at the arrival of the tree but, you know, a truck decorated with lights attracts attention to be a reason to get people out. People like to see it, you know, coming. It's a process to be able to stand it up up there. I'm excited. If you're excited, I'll make a motion to remove the tree so we can have a new one this year. All those in favor? Hi. I'm going to change this on the back of the truck. I know. 100 bucks, I've done it. I was already on it. 100 bucks, I got it. We're going to traffic on the way out of town. Trying to get up the hill. Drop it at two in the morning. Doesn't bother anybody. Can I ask a follow-up? I didn't hear who you said provided the tree for the gazebo last year. Oh, the last few years, we actually didn't have the gazebo. We had it outside. Stoles, farm, tree farm. From Refield? Yeah. So we take the tree down. We're going to be putting the sleeve in. We're going to take some metal and Justin will build it. But the stump. That's left at that. Can I dig it out? Can I bring my excavator to dig it out? Or how would you? Is that something we should coordinate with you? We could. Okay. It's going to be something that we're probably going to do right on. Pretty quickly. It's coming quickly. So we've got the tree and Justin. I'm sorry. What do we need? It'll be that way. It needs to be so messy. Justin's over there waiting. Not good. Just kidding. I was thinking we could take 500 to have it removed and then charge 700 for the wood. Take 200. It's not worth 100. It's not going to work. We really appreciate it. Yes, thank you. I'm looking forward to a really fun event. Thank you. Great. Good job. Yes, in your packets you'll have two existing agreements that I have in my possession between the town and the channel center for the performing arts incorporated and the reason for the request for the review of the lease is that we have ongoing conversations with the channel center for the performing arts incorporated about repairs that are needed at the channel of building. The lease itself does not specifically speak to who is responsible for those particular repairs. Our meetings have reached the point where the board representatives from the channel center for the performing arts Inc. have agreed to share with their board members at the next meeting on November 20th whether or not they would be willing to open up the existing lease for renegotiation. Then I also offered to bring that same request to this body so that you could provide direction on whether or not you would like to request that we renegotiate the existing lease. One of the issues as we see it in a very little sense and we shared with the representatives from the channel of group is that under responsibilities it specifically mentions what the channel of group should perform for repairs but when it comes to the town it specifically mentions that insurance costs would be covered by the town but every other type of repair may be covered by the town but we as it says shall not be obligated to perform the repairs. So what are the repairs? There were several repairs. One we were recently notified of. The other two we were notified of approximately a year ago and have not been able to perform the repairs because of the cost. One is a week on the meeting room side of the channel on the block portion of it and the other is a foundation week on the northern side of the building near the laundromat. The proposal that I believe have been shared with may I haven't seen them but the proposals that have been verbally shared in terms of cost were upwards of $50,000. And counting. So 50 was the proposed amount and that included the caveat of well once we get in there we may find other things. So it was just the roof. 50,000 plus it's only a roof repair. The proposal really was for $46,000 but it didn't it said as Adolfo says when they open it up if they find damage then it would go on from there depending on what the damage is. And what's the foundation estimate? There is no foundation I proposed to Adolfo that we excavate because the interior of that large hall goes at an angle and if you look at the side of the building it's probably only two feet down I think it's the main timber that goes across the floor that I think the way they built it was they put it right through the foundation and let it sit on the foundation but it's been compromised on the outside so water's coming in where that beam goes through the foundation and runs down because they put plastic all under that to keep the humidity down but it also makes the water that comes in from that leak follows the plastic and goes further right down to the dressing room we had about four inches of water down there and I had proposed maybe either myself or somebody could dig a hole and take a look at what's going on with the foundation right now there's no way to get an estimate because you don't know what the problem is and it's getting to the point now where a little bit late to be digging a hole in the ground So this is water that's running off the roof goes back up against the foundation The problem is it's it's two things it's the fact that the water coming off the roof comes straight down and it's all gravel along that side and I think if it's like the rest of Randolph it's all sand and silt and so it goes right straight through and if there's a breach on the foundation it might only take some ice and water shield or whatever but I don't know that I'm not going to know until you dig it up a little bit yeah and during the winter ice comes off and it creates a mound and then the water it goes right back towards the foundation and could Michael would you talk a little bit about the roof because it's more than a repair of the roof one of the challenges that I would like to share with the board is that we have had informal conversation well not formal conversations in terms of negotiating and agreeing but conversations with the channel group about some of the issues that exist with the existing lease including who pays for these types of major repairs in addition to some of the other items that are included in the lease which is the existing channel group has essentially a lifetime lease they renew it every 20 years for as long as they can choose so one of my recommendations so then was to consider renegotiating the lease so that there's a way for the town to meet with them every 5 years and say okay these are some of the goals exchanged how about we have to take a different direction more if they are financial troubles we can figure out whether the issues are related to scheduling or related to the town having a way to have that ongoing relationship as opposed to an indefinite lifetime agreement those are just one of the things that I pointed out to the group and then the group pointed out to us was well we need these repairs we need them taken care of and the initial response from the town was well the lease doesn't say the town is responsible for those so the channel group is asking the town to volunteer to perform this work so there's two issues right there's the heating agreement and then there's this lease agreement and the lease agreement basically leaves nobody responsible for their repairs right if that's the way you read them well that's the way I read it but the question is is that the fact remains that the building belongs to the town I would think that the town well yeah but we're not obligated to we really let it just sit there absolutely right I mean we when the channeler organization took over that building I can attest to the fact I was not here when that happened but there was a breach in the roof in the main hall and it ruined a bunch of seats in there that I repaired and re-laminated so I know that what 20 years ago that the town decided hey we're not going to take care of the building and it deteriorated and that's my personal concern at this point in time I think there's negotiation about I we all know and me knowing being on the budget committee we don't have the money to do that but I think the dialogue of what can be done such as me volunteering to dig a hole is the kind of negotiation that we need to have that doesn't have anything to do with how long the lease is there are problems with that building that need to be addressed I'm not sitting here telling you how they need to be addressed but I think there needs to be a cooperation on how they're addressed we have patched that roof a couple of times now that we could continue on to continue to patch it the unfortunate thing is where the soft spot is is right where two roofs come together so all the snow comes down there my concern is is that you're going to get a load of snow come down there it's going to end up in the esther mesh room and then we really have a problem in our previous meeting the representatives of the channel group made the suggestion that the lease not be amended entirely but only that and the would define what major improvement is and that the town would be responsible for improvements of a certain amount and above I said to the group that I personally without having shared this with the board didn't agree with that because the town's concerns are not being addressed with the lease but the concerns of the channel group are being addressed by just adding an addendum to the existing lease so my recommendation to the group was again that we go to our different bodies and then we ask to renegotiate the entire lease so that everyone can collaborate and build a new lease that works for the people that are in office now as opposed to continuing with the lease that was drafted 20 years ago that one side may not necessarily feel as fair it's kind of being negotiated anyway soon because it's done in February of well except according to the lease the channelization can renew without any help from the town but then we still have the repair issue right but if we're talking about now about amendments to the lease and who's responsible for what then I think it really doesn't make sense for us to be looking at the lease as a whole I think a lot of it has been 20 years and having language set in stone for the indefinite future that's just kind of crazy to have a lease that you can just renew over and over again and times change, boards change I don't think it makes sense to have a contract with the town I think this oil lease this oil agreement could be interpreted in multiple ways too it's not a the thing that I hear around the biggest objection I hear from a lot of folks is the oil bill I don't necessarily think the repair situation is a bunch of the concern to folks as the oil seems to have been over the years and everything pops up seems like year after year after year you don't mind more about the oil situation so my thoughts would be to basically I think like Larry let's maybe figure out if we can work together and create a new lease to find some of the repair issues and solve the oil thing because that's the big thing I hear about so basically we pay all this oil bill just to use the building for once a year why aren't we going someplace else because I don't think that the organization has ever thought to be able to cover the entire oil bill and I've said in a lot of these conversations and so as things improve in the community maybe things more people come to more events at Chandler and Chandler's situation will become more positive if you've gone by the Chandler the last few days and my understanding I wasn't there there were over a thousand people in there on Halloween night yes there was I was there and today there were buses did they have a movie or something I don't know what they had but little engine that could with lots of school children right and the parking lot over Bethany was totally filled so Karen Dillon the executive director is making an attempt to utilize that building it's not necessarily by the town but it's also not necessarily charged to make sure that that building is used I agree I think since the conversations we had back in the spring I think there's been a tremendous amount of positive energy that's moving forward there and you know I think I was there for the Halloween event and I thought it was amazing I think you brought a lot of people probably into the building that haven't been in the building before especially children that probably never been in that building I love to see kids playing you've got that group within the community now and some of your board members are now more active when it comes to that children component so you've got some people that are doing that younger younger board members you know where I'm going with this so yeah you've got some younger board members that seem to be some revised energy here moving forward so I think the goals of trying to get it to a point here where the community feels it's the community building is they're happening which was not I think people didn't feel that way before so I think that that's moving in that direction it's a mix of programming that's going to be a mix of programming yes a mix of programming and those were the discussions we had back you know whatever that was June, July I guess when we were talking about those things right and so I think I'm seeing some positive efforts in that respect and I think it's being seen within the community so as far as dealing with repairs and oil sure I think it's maybe time to look at the lease in general and see if we can like you said language changes things happen so maybe there's a way to kind of smooth this out with that I will tell you that my personal feeling I'm on the building committee my personal feeling is there are a lot of elements within that building from a maintenance standpoint that the Chandler organization should take care of and it's that fine line between is it major or is it minor I've varnished all the doors on the front and I have repaired a lot of the seats in the main hall and I've fixed locks on the doors I don't know how many times but when you get down to a circulator valve on the furnace that's sticking well it's a question Ron Wall is talking about pulling it out and doing one but I think there might be legal ramifications maybe it's like cutting down the tree over by the gazebo we do it in the middle of the night I'm not quite sure you want to do that I just did a quick search it seems like there really is legal definition of major versus minor so I'm not really in favor personally of the amendment to anything because I think that's well defined probably in law what a major repair is and the obligation piece I get it's silly in this agreement but if we are really leaning forward as a town trying to keep the activities going out we've got to find the funds I get it but it seems like this is the right thing for us to do but I think it's in Chandler's best interest to want to come to the table and renegotiate this so there is a clear mind of the town's responsibility so are there grant opportunities to work for the roof work presentation trust or any of those organizations that are supportive of this kind of stuff historical buildings and those kind of things not that we've discussed but there could be so we had the conversation Cliff has and you know more about the grant it was historic preservation grant preservation trust and Cliff has that proposal the unfortunate thing is it's a matching grant for $25,000 but the town would have to say we've got $20,000 $25,000 to match that and we don't have $25,000 the preservation trust grant does not require matching it recommends matching but doesn't require matching there's more about it than I do so where I'm going with this is okay so right now it's the roof what's it going to be in three years what would it be in five right it's exactly so it would be nice I think to put a band-aid on this and see if we could get some grant money to maybe fix this problem and if that was to happen I think that would probably be some of the money you needed so instead of just making the commitment going out and spending the 50 or whatever renegotiating at least we have to put in the 50 or somebody's got to find the money so I'd like to investigate a little bit more so I know there's money out there to fix these things I've seen it happen I don't think you'll hear I've seen you spend hundreds of thousands of dollars fixing up burns I don't think you'll hear anyone in Chandler say we're not going to apply for grants all the time and to us that's the way we can support and help you know the town out yeah if I could recommend to the board I still do feel that if there was a change three to four or five years from now with a different board and a different manager and the position at that point as well much more literal and they say it's not going to pay for anything because we don't have to it still leaves us in a position of staying with the old lease that won't help Chandler at that point and it won't help the town at that point and it would leave us in a place where the repairs are just not going to be made and that's if there's a complete change to the board and there's a new manager and they all think the same way and are going with what is in the lease so I I understand the hesitation from the Chandler group because of the benefits that are included in the existing lease but there are also some negative downsides to it or not not addressing those could be bigger problems I don't see why we should be able to create a new document that works well for everybody right I think that's totally biased I think we're all invested in wanting to see the success of this facility I mean it's a great community asset so we just have to figure out how to take care of that and make sure it works for everybody but do we really need a new lease that sells everybody who's responsible for it it's our building it's the town's building and we have a choice we can either let it fall down slowly or we can try to mend things as we go along and I don't see that it's super important I look at the fact that the lease and the building are entirely two different things because I'd hate to see that building go back to the disrepair that it had before and that doesn't take a lease to make that happen that means coordination between Chandler and the town but we gotta always look at these ventures with you're not going to be the one at the table 20 years from now it's gonna be at the table and what have you laid for ground work for them to follow on how the relationship works and how things go together a lease and defining roles and responsibilities isn't always a bad thing no I understand and that's the reason that I had written up an entire list of all the things that need to be done maintenance such as inspection of elevators and you know exit signs and extinguishers and all that stuff that nobody really sees but we have been paying for but to have a list call it a rider I don't care what you do but have an agreement that these are the things that Chandler will do on an ongoing basis because those are the responsibilities of that organization so that's what I think what you're saying is you need some clear definition so that you know down the road you're not there fixing the locks who's gonna fix the locks so the next time this happens and your roof's leaking you can come to the lease to the town and say look this one's yours the unfortunate thing is is that the town is gonna say it's money and I fully understand that and that's the issue right now is the cooperation between the town and Chandler to repair or fix or do something about water coming into the extra mesh room but that's where that conversation then goes pardon me that's where that then goes the conversation to like we need to repair this it's 50 grand not that much in the reserve fund but we have 20 what can we find for grant funds oh by the way can you apply for this grant absolutely and I would feel very comfortable with that but I don't think that coming renegotiating the lease is dependent upon that because the real sticking point in here is the fact that 21 years ago somebody made it in perpetuity that is very difficult for the Chandler organization to walk away from because if you say if you open that door then you can say oh well we'll make it a 10 year lease and then the town will say oh if you're willing to negotiate on 10 years maybe we'll make it 2 years and that's not tenable to us so I would like to find a way of getting past the fact that there is a lease and how we maintain the building in a cooperative manner well right now what you do is you come to the town and you ask whoever's sitting at the table if they will consider doing it because the lease says we don't have to do anything are you capable of doing that or does the building this start leaking so you're rolling the dice every time you have a major repair that way versus having a new lease that says this is the town's role I'm not rolling the dice though that's the problem I don't own the building I can pick up my paper waste and go home any time the building belongs to you guys right but the library it's not there there is no channel organization if there's no building to have it in I don't want that to happen he wants that so it's just a matter of what works for both sides that's all cooperation that's why I think I need to find some language here and making the entities responsible for each person that really falls under their jurisdiction I think is fine I don't think the taxpayers have a problem saying okay look we need to put money into the roof of the building I mean so now it's not in the community you go to the taxpayers and say look we budgeted $25,000 this year and we're going to try to get a $25,000 one hard sell on that because what I'm seeing and what I'm feeling in the community is that it's starting to feel more like everybody's involved that wasn't when that wasn't happening then you have the whole you know the comments about well why are we paying for the oil okay I think that's getting fixed and as long as what's going on continues to go on I don't think anybody's going to have a problem with it I think it's I think you're able to go and put it in the budget and say hey we need to make a major roof repair then if you have to put a new furnace in the town garage okay so I think I agree with you Perry completely but I guess Mark Michael sorry I'm kind of Michael I don't see that there the I see the two things as mutually exclusive at this point I think there is momentum there I think the taxpayers are willing to pay and I think the town should be responsible for fixing these major players negotiation of a lease while maybe necessary I think has nothing to do with the problem they're faced with today in those two issues right and I think you know unless we want a major issue a more major issue I think we should find a way to take care of this in a collaborative way I just don't you know we're saying well you got to renegotiate this I I'm kind of Michael why would if I was a business owner why would I I wouldn't but at the same time you got to sell to the town I know but if the momentum is there and you know the town was on board with this what's changed from the town perspective here well over the 21 years other than maybe the cost what I understand cost of running things goes up but if they're maintain the building and doing all this stuff and it does say major repairs and the first thing you'll see as an example for definition a lot of major repairs roof leakage I know it says no obligator but you know that's a decision you make on any building that you own in town was it whether it's a town garage or so I'm seeing the perspective of the town and representing the town and the people but this agreement was made in that perspective then and you know I changed your two items with the board I know this board this specific board in recent history has negotiated or requested that I negotiate two different points for contracts that were brought to the board and those points were to reduce the amount of time so that the the town to the person and say okay now you're costing this money so it's not such a great deal for us to have this agreement in place potentially have that leeway to renegotiate we don't have the ability with the existing lease the existing lease is we could report problems to the Chandler board and they could just say full fly kite we're here indefinitely and we're doing what we need to do and you know everything else is kind of up to whatever it is that the board at that point decide I think that one of the consistent items that this board has done is to make sure that we have shorter time frame so that we could keep our partners accountable and in this case there really is no way for us to to grow along with our partner the agreement is there our partner can say no we're not going to do that in this case yes they're in good faith they're working with us and they have made changes to the programming but that's not to say the title is continuing 5 years or 7 years 100 years or 100 years the difference is those other instances of contracts either had expired or were interrupted negotiation this one's not no and there is one point that I did share with with the Chandler group during our meeting was that this particular lease includes a mediation clause or if there is an issue between the two groups they go to mediation and then if this issue isn't resolved there's an arbitration clause and that just costs all of us money yeah so that's not there is a disagreement on who pays for what the existing lease does have what's the disagreement on who pays what right now who is responsible for the payment if the town has a roof repair but I think if you go I'm not sure what the disagreement is major repair like I said, roof number one we may but we're not obligated I understand that part but what's the town going to do then let it fall in I'm just saying it's not black and white that we have to pay for it and if you want the building to be there but I think that not obligated was in there specifically for the reason if the town doesn't have funds at that point that's why it's not in there because it was on the clause if the insurance doesn't cover it then the town is not obligated to cover it there's a lot of things in the building that are not covered by insurance that's the weird thing about that point in there because a small check valve on the heating system there's no way you can buy insurance for that yeah which is covered in the lease agreement and is responsible the channel group is responsible for that and specifically it doesn't it doesn't name the part it doesn't give an amount if there was an amount up to a thousand dollars or up to five thousand dollars whatever but there's no guidance in that lease that will tell you what's major and what's minor and that's why it'd be nice to renegotiate or come up with that kind of stuff in the lease that makes it more specific so there's no guessing I guess it would be the best way to put it I tried to do that in the last meeting and the general consensus was that that was getting the cart before the horse to have a list of all the things that needs to be done in the building right from roof leaks down to elevator maintenance? yeah I think it would be nice if it was spelled out it would be nice to know what those are also for the capital budget planning I can get you that list and I think you will find it interesting it's a big long list where it is, it's a big old building if I can advise the board that I think one of the reasons why one needs to have a very clear and concise agreement is not for the times when we get along it's for the times when we don't get along and like the chair pointed out if someone comes ten years from now and says there's this leak over $15,000 to $20,000 as defined under a major repair then this group is responsible for it that is not in the agreement now and I don't think it would be in the town's best interest to just add a rider an agenda to the existing agreement where it will essentially give a group at the table what they would like and then certainly give the taxpayers and I understand that there's some gray around here in the town ultimately does own the building but there is a lease and the lease says something and us doing something voluntarily that is not necessarily spelled out in the lease is the town setting precedent and it's now saying well if you paid for the last major repair even though it's not in the lease then the town may now have to be on the hook for the next major repair and the different lawyers will interpret that a thousand different ways but the reason why I would like to recommend to the board that we ask for a renegotiated lease so that we get rid of some of these inefficiencies in the agreement and I'm not opposed to lease renegotiations I'm opposed to tying that to the building repairs that are currently needed I think that lease negotiation is going to take a while and that lease is going to people I think the lease negotiation will happen I think we can at the 6th trial sure we can because then we can go to the arbiter at that point that's not my understanding if you read the language I don't know who wrote it it basically says that the Chandler Group can renew the lease at their discussion after 20 years and we still haven't repair that problem all I'm saying is there's no incentive right now for the Chandler Group to negotiate the lease regardless if things are fixed or not well not necessarily technically we don't have to do something it's crazy for us not to do anything that's what I mean but it doesn't we could not do something I don't understand how that affects them either way well because then they don't have a building they can do their stuff in so we'll go away I'm not saying it's a good idea we're all volunteers but none of us get paid I'm not understanding why Chandler wouldn't come back to the table and at least talk about it how you can make the relationship a better relationship any businessman that has a lease that was written 21 years ago that says in perpetuity you'd have to be a pretty stupid businessman to renegotiate that however we just have to move our money and we don't have a seat bill anymore there's ways that financially it could impact and Chandler's not really a business like you said it's a group of volunteers and if you want if your vision for the future of that facility is that it maintains itself in a healthy way in perpetuity it actually might not be a good idea for the Chandler group to have no oversight from the town but the oversight that we have which you have seen in the past is the attendance of people walking in and putting their butts in the seat that's the evaluation of whether that Chandler organization is effective or not there's nothing to do with the building there's no impact whether there's nobody in those seats or whether they're full it's not true because having been through this course and I've probably been here a long time and I know how that lease came to be and I know there was concerns about the oil which I thought we were fixing is this problem with the programming and I think we're changing the programming the programming seems to be reaching the entire community and that's why the seats are going to start getting filled is because you're not excluding a certain segment of the community which is what hadn't been going on for quite a long time and I lived that myself back in high school and the story was there was a battle of hands there one time and after that Mark was and said you're never going to be rock and roll in that place again so the programming and what happened when the hardigans were involved in forming this organization and bringing a lot of people to the community together to form this there was a big shift after they got pushed out of it so that programming shift was not something that the community received but it became contentious so I think that renegotiating leased would be a really good thing so that you don't end up with what currently happened so that's why I stepped up and said I'd be the select board liaison to this process because I think that the conversations were positive Pat was sitting in on here and I think we were moving in the right direction and Sharon was right there we heard about and I said we need to do a Halloween event and by default we got it so that's where the community is going to end up sitting in the seats and I don't know how the rest do these things made up because I actually had to be away but how did that go? was it successful? so that's my and there was tractors in downtown so I think that is the programming and that's what brings the community back together and that's what I think gives us the ability to go say to the community yeah we're going to support the roof repair but I also think we need to kind of have a what do I want to say a fairly comprehensive document that spells out who does what and how it works and I think that would also build a lot of good will in the community if they knew that that was actually occurring because the 20 year old document it creates some problems so if we could clean it all up at once I think we'd be in a better position okay so now you got me fired up I have two comments one for each party Nick Cleveland Nick Cleveland sorry made a comment that he wanted to see could get a capital assessment which would be a good long term thing to have in our hands so we know how much it might cost and time frame I think he was going to see if Preservation Trust would help with that I think that's something that had I think you're absolutely right that would have been my next step that we really need to look at the whole building my second question is we have a bond on that building so do we have an obligation to maintain that building with the bond no we have the obligation to pay back the bond we just have the obligation to pay the bond back that's it we can build a bridge with a bond bridge up after it's built we still got to pay the bond the asset's not used as security for the bond but the town is used I think the community has a moral obligation to take care of the building that's what I'm asking it's not really self-interest it is you need to take care of the asset exactly I wonder if we can move on can we continue the conversation what we can if the board would like to direct me to continue speaking with the Chandler organization governing board I know that they are also going to have this discussion about potentially having a discussion about reopening the lease on November 20th I don't think after hearing what Michael said I don't think they will agree to renegotiate which it is going to hurt them to come to the table and have a conversation what comes out of it and the document that's developed is what they should be making their decision on they shouldn't be closing the door on it before they even sit at the table and have the conversation so I think it's worth our effort to encourage them to come to the table and see what type of document could be developed for both sides to benefit both sides if in the end they don't agree to it I can't say we can try do I remember correctly in the last meeting that we had did somebody talk about the town putting together what their wants and needs of the lease would be or am I dreaming that? we never got to that point because the point that Randy had made was it was better to have a conversation with each of our boards before starting to have a conversation of negotiating so I made a comment and said that I wasn't at the meeting to negotiate I was just there to say this is what the lease says and this is the letter of the lease so I think at that point that's what Ramsey suggested let's go to each other's boards and see how each other's boards feel about this issue I'll keep working with the representatives from the chamber to report back to the board okay do we still continue the same meetings? absolutely yeah no they'll still be the same meetings with Perry and Pat okay this agreement with Randall center fire association this is part of the ongoing conversation that the town has had with the Randall center area fire association it was started several months ago a fire request made from the town's insurance provider that we have a lease in place so that our insurance provider can actually provide coverage for the Randall center fire association's building this agreement that you have before you is the final version that has been accepted by the Randall center fire association in that with them Perry and I did and then I think we're going to have your five drafts after that meeting only five I thought we were just changing every one thing no good for you five drafts I think several of the items in here are favorable to both groups I think it's one of those agreements where I don't think any one group is happy with it which makes it a good agreement and everybody's equally unhappy everyone's equally unhappy we'll be happy because it's what they want I think the most important portion of it is that it will allow us to have insurance coverage for because the association is generously allowing us to operate out of their building as a fire station and then also allow us to protect the town's equipment for the town's own gear that's stored within that building it has taken quite some time but I do feel that it is a private group that is taking the chance and allowing their building their property to be used for the public good is that the whole point of the building to be used that way is that it's been telling but this actually does not address I know it doesn't I know it doesn't address the problem but this is a step to get to that this is only to get us in compliance with assets for the insurance to carry on the building but it's a positive step in the right direction I think you get the tax care to be done there by the tax stabilization I know it's a bit of a sticky point but there is still the issue of the actual fire truck itself I was going to ask that we felt that there are trucks well there is the one specifically that the registration of the actual truck itself and so it's more of a matter that there are separate issues this is more specifically to keep us on track with insurance and the other kids will be a part of an ongoing conversation so the insurance will be covered because they are an additional insured they would be additionally insured so any fire related events that happen at the building would be covered the insurance would also cover the entire area surrounding it including walking in and out same with the equipment you cover everything as they would be recognized as an additional insured it would be a piece of the matter of that truck being registered to the group and not to the town what about the title it's the same thing it would be much more contentious yeah I just wanted to clarify whatever happened so for this we need to vote to accept it and to vote for the final second all those in favor opposed stained motion carries and Bobby Dimmick is the the president of the association right now what's that you mean Bobby Dimmick is the president of the rent of center fire association and Tim Angel did the negotiating of the fire chief you can read all the drafts thank you for accepting that grant sub agreement with free street fill events this is a necessary step within the boric grant boric grant that was awarded to the town for the continuing outbuilding of our outdoor recreation economy we would need to partner with the subcontractor in this case the subcontractor would be Brantree Hill events LLC which is essentially Zach Freeman our partner on this grant and if the board would agree that we could enter into this sub agreement with Brantree Hill then they could continue to do the work as prescribed in the boric grant good to me in addition to this we have had by Zach other workers competition requirements through the state so we're making sure we're checking all of our boxes including the one that requires a sub grant agreement Zach is the one person involved he's the person through Brantree Hill it's a one person shop they carry their own insurance we were able to partner with them we're not going to hold this deep into the air you might take a few of this I'm already on it I'll help them write the grant so we need to put it through and I'll be able to go for this one I heard Larry so moved it's a closing paper that's the comment there's a typograph player number three it's not a sub grantee the grantee town is the grantee no it's just they're spelling it number three they're not granting the grantee three this thing right on the title of section three yeah sub grantee won't make that change that's a change it sounds cool I like that that's a close up paper I I I I I I yes I have been working with chief Taylor so has Cliff finance director we informed him what the purchasing policy required which is anything below a certain amount of it required to cost estimates we currently at the moment have won and our chief is working on obtaining the second the existing budget but then the strand of fire department is insufficient to cover the piece of equipment we have worked with the chief he does absolutely feel it's necessary so one of the strategies that we had presented to him two months ago was that we could potentially make this purchase through the fire equipment reserve fund that was the nature of the equipment reserve fund that was set up by the voters several years ago we asked that he share that with the fire advisories so that they could then make a recommendation to the select board the recommendation that was made was one that was not to purchase the the portable pump through the fire equipment reserve fund but instead to potentially purchase it through the general budget which would then require us to go into a deficit at this point we still as administration still feel that the purchase because of the longevity of the item and the cost still fits within the nature of fire equipment reserve fund we would like to present that to the board as an option why do they feel it should come from the general fund because there is some movement that feels that the reserve fund is only for trucks but it's not when we went back and looked at the history of it it was not created I thought it was to be used for necessary expenditures like this capital purchases capital purchases more than five years okay in your pockets it did include meeting minutes from on the second page from town meeting 2006 when the fund was actually created I was not at the meeting so I can't speak I was and all of the chief spoke up and said that they believe the reserve fund is for the trucks that was all their perspectives but it's not when we go back and look at the history I talked to Tim about it he said oh well I just I share this with the board because I did feel he was trying to have the pump we felt it would be a counter natural solution for the issue which is we also wanted to make sure that fire advisory didn't feel like they were being sidestepped so we asked chief to share that with fire advisory during the meeting I never fully expected the response that we got from that meeting my purpose was he need express the need and I said let's fill it we have the money for that item so you get is there a sense that it gets filled from this I did I ended up having to travel Tuesday I didn't go Tuesday meeting the response I got once I talked to Tim that it wasn't just for trucks that makes sense I don't think anybody is going to fall on their sword for it they need a pump they can't right now they cannot do what they need to do without it that's it sounds pretty significant it's not $195,000 do you need a motion tomorrow we have a major motion we want to do it we've got payments on who would be the motion we'll move to authorize the expenditure of funds it's nicely written here expenditure of funds from the fire equipment reserve fund for the purchase of a portal pump second all those in favor those request from the attorney general on the opioid lawsuit the attorney general's office has sent out several of these notices to the town asking them to consider potentially participating in a class action lawsuit against opioid bill manufacturers I did reach out to a different medical center and second page in your in your pocket for this particular item list some of the items that or some of the tasks that have been created or some of the steps that have been taken by different medical to address the issue so we this doesn't require any action from us unless we don't want to be on the receiving end should they give a settlement well well sometimes they're saying that if they go for it themselves they're going to get a bigger slice of the pie or they'll get additional money I got that I'm just I can just see why it's not really a no brainer but I don't I mean if you're Burlington that's one of the stories but maybe you know well even some smaller towns are saying that they want to because according to the formula that's being developed Randolph would actually get a non-trivial sum of like $16,000 but some of the really small towns the amounts of money involved are it's basically nothing like $10 you know something like that so when you look at the cost of even the law enforcement alone is more than $16,000 of what we're putting out right but just in terms of what there might be from a potential settlement it's it seems like it's actually this whole thing blows my mind though so I manufacture a tarp now somebody goes and wraps around their head and chokes themselves and goes himself and I'm going to sue the tarp manufacturer I think it's more complicated than that I'd be suing the doctors and the people that distribute the maker of the my understanding is that there were studies that were suppressed by the industry that showed that there were dangers that they explicitly kept under wraps made the problem a lot worse more to work out not knowing for years doctors and I remember my wife was a nurse and she was working as a mid-surge nurse the years when a lot of these prescriptions were taken up when they were writing more prescriptions and the line was if you're in pain you shouldn't be in pain because we have medicines that deal with it and they're not addictive and that was that was the line and so these medicines got used in huge numbers very quickly and caused a really big problem so it just I'm far from an expert on this I don't have any knowledge but it could certainly be some liability some of it's on the patient too it's across it's everything it's the patients it's the salespeople it was everybody that was pushing the patients have less of a threshold for pain so they want the drug right and the doctors like okay so we'll get to prescribe it and the salespeople are out there providing incentives to use the phone so there's a lot of people what's your take on this do you have a specific thought of whether this is something we should just let the class action go ahead with us and take the path of these resistance yeah I wasn't I was surprised that some of the items that were reported by high-level professionals were not a high quantity number it wasn't like I think I already mentioned like Burlington may have a considerably higher number of issues related to this I also reached out to the sheriff's department we weren't able to collect the information from them but just glancing over the last six months with the reports that have been shared with the town very few who are related to you know this type of drug response a lot more traffic stops a lot more you know agency assist where somebody goes to knock their door and make sure they're okay but not specifically related to you know we had 50 arrests because people were high on drugs or drugs so I don't know that we coded them we didn't collect the data according to that anticipating that this was going to be something that we would see so it's an option you know I don't believe that I wouldn't recommend that we participate in something that could be financially drained of the town but it fits a potential upswing and it won't cost the town anything other than just participating in the Attorney General's program maybe we're participating although I do believe that many of the settlements that may come could come in the form of grants which we then would have to apply for anyways and it may not necessarily help us directly because we would just be one of many places applying for it but our alternative is to opt out hire our own lawyers and go for it and if there's no if we're not finding that there's a compelling you know case that we're trying to find something to make us whole then this seems like the obvious choice they might get a little something out of it then it wouldn't cost you much to get there I don't know that we've ever collected the data when all these events were going on to know the impact was if we can't make a case to succeed anything in addition to what we might get without doing anything we'll probably get more this way that's what I thought might have been a positive side like you said there are grants you might be able to assist Gifford into doing some of the programs or something speaking of grants preservation trust of Vermont and stand up for all condition assessment yes this is a part of the grant that Gifford had previously approved called the Robert Sensoboro Cesar Poe grant preservation trust of Vermont East Valley Community Group intends to use these funds to continue to assess these right up there is a matching component Cliff has made recommendations for where the funds could come from it's not a sizable amount but there are lower monies that were transferred from the East Valley Community Group the previous iteration of the East Valley Community Group donated the buildings to the town and we could potentially use some of those funds if the Board agreed to allow us to differentiate we've already allocated some money to the hall correct? there were some monies that were allocated this would be from the transfer of monies that group did to the town some of them were allocated for specific purposes one for a clock or forget the other purpose one I think just for the general hall operation this would be general operation the clock fund was pretty specific that it was to be used in the clock fund this assessment also is needed to give you access to more funding from the preservation trust to do the actual work on the building that's right and now that they have their how are they doing with their village designation that was another piece they needed to do that's correct we reached out to the state agency that handles the program we've asked them to come down and there are a couple of steps I need to happen one is to come and just take a look at the village the second is to have a presentation in the community so that people will know what they're getting into and for our purposes it really is just checking boxes for that because we've already been a part of the program and it's also something that would be necessary for a potential business moving into D-Train if they are interested in having access to any funds that are available to help their transition so timeline for that in a couple months unfortunately yes we have to have a site visit we have to have the presentation and then after that it's submitting the application which members of this valid group have done because I asked them to help me with it and they completed it so make a motion to approve this alright I'll make a motion to approve the grant for the East Valley community for the from preparation trust second those in favor second motion carries the trans veterans grant program it's not in your package but this is a grant program that the county would like to apply for which would help with our end of road culvert there is a category D to the grant which is a maximum of $60,000 we help us fix the DIP there are also other projects in town that could use the grant so knowing that that's a priority but the amount is not quite exactly the amount that we would need to fix this project we would like to ask the board to just authorize this to apply for the grant and then internally we can just decide which project we can fund with this particular grant looking forward to other grants for the Meadville Road Project so the Meadville Road project we had the trans come in and inspect the culvert and the amount of the grant that we had for that already was how much $157,000 $600,000 in change and what is the total estimate of that project the initial estimate was $381,000 we have since our arrival we've learned that there are potentially cheaper options and DTrans is helping us to identify less costly repairs for that culvert somewhere in the vicinity of $300,000 so it's a reduction of $80,000 but again those amounts can change if we redesign or create a new engineering schematic for the project the estimate is that we can save money from the initial engineer but you're asking for us to go up to this grant and then use the funds for that project or other projects or another project there is unfortunately there are many projects that I must do and we can work to see if this particular culvert will last a little bit longer if we can apply for the other must do project and hopefully have it funded again this amount is $60,000 although it would be nice to secure for the being a road project it's a drop in the bucket to the total amount that we would need and what's the other must do project there is a similar cross train which is another essentially culvert I don't recall where exactly it's located but it's another culvert project that needs upgrading we've had on that particular project that the location of the name eludes me at the time but we have been engaged with agency of natural resources hydrology department just to make sure that we know the size of the upgrade and not just continue without knowing that so this grants just a general grant you don't have to specify what well we do have a specified way to apply but I was hoping that the board would authorize just town staff to apply for it for any one of the projects that we could potentially fund and then we would be very specific with the application it's just the hope is to not peg us to one particular project in terms of staff and then the first one you need to do first that's kind of where we're going here and you might be able to prolong the situation for a little while not too long but there's something else this other one you're talking about that might be the price rate there's a structures grant that will become available I believe sometime next year and that's similar to the grant that we had before we could reapply for it that's going to give us so the 157,000 grant expired we don't have that money right now but we will have it when we apply we'll get that back so that's really not a variable in my mind up to 60,000 that you want to apply for would be a big boost in getting to that 300,000 that's going to give us to 220,000 sure I think that would be the first priority and then if we can't pull that project off and bring it to construction then go for the other project but give you from now until whenever this is due to figure out that timeline so you don't miss the opportunity for the grant but at some point that that culvert is going to fail and we're going to be in top shape we've got to fix that if we get a full 300 or so so is it failing because of the traffic or is it just just old isn't that one of the ones that failed and I mean it's like fixed kind of around right also undersized current standards require it to be much bigger to support different types of weight but the culvert itself that's in there now is broken and it's cracked so there's more trucks going over that now than there used to be well yes and no there used to be trucks going to landfill last ten years well we get trucks I think it's the traffic situation is probably about the same but I think the culvert just keeps on getting older and older we tried submitting a claim for the most recent rainstorms earlier this year and we were very clear with FEMA and saying it was already on the schedule to be replaced however the storm may have accelerated that and caused the problem to get worse they understood they accepted our claim and denied it for that particular that particular site but you know I share that with you because we're turning over every stone I want to make sure that even if we had two years and we lost one then we're going to seek that money but to Trini's point absolutely the 60,000 would be a huge bump too getting the engineering money that cost down was getting this closer yeah I would not be disappointed with the board because I would be no wrong okay absolutely would be fine can't let that thing fail that's for sure no that's a critical it's too important it's a very important quarter that's a quarter there that's connecting a lot of stuff okay I'll raise application seconded seconded seconded third third again I missed including this in your pockets but municipalities that had previously applied for local hazard municipal plan were re-added to an application for grant funding to update their local hazard municipal plan so we received a notice earlier this month from the Department of Emergency Management saying congratulations you've been awarded a $7,500 grant to update your local hazard municipal plan we didn't apply for it it was just an automatic renewal because we had applied for it five years ago so if the board would accept the grant we could then use that $7,500 change to update our local hazard mitigation plan so local hazard mitigation plan is this where we went around and asked every business about chemicals and contents of their business and what not to figure out fire services where they want this grant oh because things changed that's part of our puzzle exactly businesses have come and gone and things are different so we should be doing that regardless some okay motion to accept that second that's a real no-brainer right there thought we had included that oh here it is $2,000 to help on census yeah motion approved all those in favor flip the coin on that one business EC fiber agreement the agreement in your packets is similar to the agreement that had been reviewed in the past except that this one does include shorter time frames which had been requested by the board five year increments and it also includes an email message that I received from the back page of your packets that I received from EC5 representative that discusses the total wattage and cost for their estimates for establishing these hubs within town hall and one of our other buildings the estimate that had been proposed was based on similar equipment that has been installed in other locations and roughly at about under $18 per month $1,219 so it's still it's much higher than it had been initially proposed as mentioned by EC5 or DREP but it's still roughly about half of what we currently pay for internet costs here at town hall and in addition because of the sharing of inaccurate information again EC5 is indicated that they are more than willing to hook up a second town building within the village to their high speed internet which I think is a 200 megabytes upload I believe so they agree to do that what? do they have a target building? well we do know that it would be town hall I know that the village the library they get theirs through the state so that's probably another big user we talked about free wi-fi in the downtown last time it is a part of I believe one of the motivations is to install this equipment so that it could be a potential source for free wi-fi in the downtown so could we allocate it to that because I think that's an important thing that's being discussed in our three correct? so maybe this is a way to get that site moving quicker it could be a part of the agreement instead of having a second location we could just say well have the second item as part of free wi-fi in the village because you're going to need equipment wherever you house that what do you house it is well that's what I'm saying so could it be here I know one of the current free wi-fi plans involves multiple locations around town some of which are mostly located in private structures but there's a few places where they would like ultimately to get permission from the town and so I don't know where the signal comes in but then goes out to these different routers to form a little mesh network right to make the network but if it does I don't even know if it comes in in a single spot or if each separate router is also getting its internet separately if they're getting it from a single location then kind of beaming it around then maybe that is something we could your speed to go way down because now we're not talking about free wi-fi to be like downloading and streaming and we were talking about free wi-fi that was going to allow access to the town website not to create a you can't sit here and download movies no that's exactly what they thought that's exactly what the free download wi-fi is it's a high speed yes exactly oh really because that's not well that's new to me because I was on the impression it was to host the website for now we're going to connect to randoff and if you drive into town and just talk up on your screen you are walking around downtown randoff with your phone and you can watch the movie oh yeah absolutely oh I hadn't heard that part I don't think you can do that no that has to be the one and then all those hops because every hop costs and everybody ends up through the same router at that point multiple lines multiple hubs at that point really this was a conversation I had with Mike I think he expressed interest in it he didn't necessarily say yes we want it but he was going to mull it over and I have not revisited the issue with him I know the sheriff's department said that they could make use of higher speed internet but at the same time they don't necessarily use it there as frequently as the randoff police department did so and they made there could be other options in the future so we have to commit to that now could we say we need to think about it we don't have to commit to the second location we don't have to commit exactly that's a good question could we just say we need to think about the second location it will take several months before this gets off the ground anyway so if the board were to choose to accept this and then potentially say one of the options is town hall and the other pending to be determined I think we should do that as an aside I noticed trucks laying not laying installing fiber optic cable on the utility poles up in my neighborhood they're there today I don't know if they're there today who's up there no it's not Comcast it's specifically what they do is install fiber optic cable use this cable in represses I can't remember who was on the truck so I'm wondering I'm assuming that that's in preparation for this to go along with this this is going to supply lucky you I don't know somebody was installing there today they started they started in front of us and came up the meaning to contact somebody to find out for sure like what's if that's really what's going on and what the time table would be waiting for this well I get to keep waiting alright so what do you need from us to move this one forward if the board doesn't have any changes just the motion to accept the agreement with second location to be determined as far as we decide so moved that works really well this would be a verbal update we received I received a communication from an attorney mentioning that they are representing the residents at 10 W Street the attorney mentioned that they intended to appeal the claim of the unregistered vehicles and of someone living within the camper that is currently crossing into the right way after communicating with our attorney we determined that the appeal that was submitted to the town was not in accordance with what was in the letter sent to the property owners however rather than have a drawn out fight that we accept that appeal on those particular items which leaves everything else as an accepted violation which is all the other degrees of thumb property so I felt comfortable with that it is a violation of the land use regulations which will require hearing from the DRV within 60 days and the only appeal at this point that our attorney says was received again was for the vehicles and the camper registered vehicles and the campers everything else constitutes a salvage yard which is not permitted in the rental village identity district so it has to go away so we are still working on a strategy we are still going to send a notice to the property owner instead of hearing as part of the DRV and notify them that this is the stuff of the town according to the DRV is going to take because they did appeal and there is a 60 day appeal window according to the regulations and then also we will notify the Department of Environmental Conservation that this has happened and that the property owners did not appeal the debris and potential contamination and that they should reevaluate the property from the state's perspective so that's where we are with that property I did also send a letter to the residents at 30 Hever Hill Road for the instructions of the Board the letter was to acknowledge that they had some clean up knowledge that they are still being monitored we saw that some of the work is happening but that also said that the Board has chosen not to pursue any action at this time but may choose to do with the future I just wanted to make sure that again for the Board they knew that we appreciated their effort but also that additional action can be taken in the future so that more things don't start showing up how does it look up there? more things are starting to show up it's going backwards again okay but they are working on them so maybe it's temporary and what is the rule they are allowed to just move it up behind their house so it's not visible if they put a fence around wherever it is that they keep it and it's not visible then it would be appropriate I mean they have done a lot of clean up for sure but they moved a lot of stuff just around the back around the back of the house probably miles that was there for a while they moved something back actually I think I heard that that might happen come to think of it they actually never did appeal so after 15 days if the property doesn't appeal then the violation becomes matter of fact it is definitely better than it was but you're going to have another one send the dump trucks and loaders up there we'll continue we'll keep pushing and I'll keep my eye on that property and there are a few others that we're going to also start the process on including on Evergale and I'll make sure to share that information with the board before we actually take those steps so do you think maybe for the rest of them we'll get the picture okay economic development committee school last time last month we met they asked us to send them what their chart is and that's the chart it's a graph anybody who has any comments or other things they want to add before we finalize it thank you thought that I'm putting everything this one's bigger type I didn't know you were the last one it's a more recent thing I'm gonna info I've got my close up contact lenses in today I'm only a couple weeks from now so I'm moving my life ahead I should have done a presentation on that back well yeah I'm just gonna come and point if I don't turn in your life then I'm gonna work on it I'm in trouble no, no if I put in my contact lenses that I use like if I'm driving when I want to actually see really well in the distance I couldn't read yeah I get it I haven't rolled out a new one I need you to try it put it closer that's what's coming okay I think that looks good I'm just gonna go on to them and take a look at it what do you think right they haven't seen that I just want to make sure we capture shoot it along to them and convey that to them and say what do you think I can say that to some of the comments that were shared by the select board in the last meeting we have asked the economic development committee to review the existing policy for tax evasion so that we more actively involve them in the actual development of the town asking to review some of the policies and recommend changes for improvement they thought it was a great project they wanted to make sure that they have tax civilisation agreements from other towns so that they could then incorporate some of the best practices that they have and for what we have here except is other business no other business report I do have a few items I'll try to keep them brief we have had on going sorry to say that every time we used to have an employee that always stares their conversations with that and we went, oh oh no one of the issues that has recently come up is related to Act 250 and how the towns are involved and how they affect local communities it revolves around the interchange in Randolph I called wait, sent a request to the governor's office because I personally didn't fully understand Act 250 being relatively new to the state they sent me over to the Act 250 general council who then explained the process to me one of the issues that I identified and expressed as an issue to the general council we had a great conversation, he lives locally in the Chandler and the other things one of the items that he had expressed to me was that the aesthetics criteria in the Act 250 process essentially allows any project to be reviewed by anyone so for example I know we have the farm development project happening for the hotel in Randolph and I said okay, so after the attorney explained to me the aesthetics portion I said okay, so for example I live in Burlington and I drive down I-89 and I know that there's a project happening and I feel like I'm affected by the project I did three, four, or five can I request party status and the general council said yes anyone can request party status if they feel that they are affected by a project I felt that that was a problem, I don't believe that our regional planning commission may feel that it's a problem I haven't approached them about it I do plan to and ask them how they feel about this particular criteria I do know the governor's office is expected to potentially address certain issues with Act 250 but I wanted to share that with you because it could in fact Randolph again in the future if we have other projects that are considered to be of regional effect and do you have to be a resident? you don't have to be a resident anyone who says that they are affected? it could be driving to your ski house it could be offended by something I was just wondering about someone who may live in another state yeah I could be a Massachusetts resident or New York one or New York one so I do plan to also engage the state legislators about this particular issue because it does it affects a town and a region by potentially someone who doesn't live in our region or our town the other thing is timelines for the end of the year the budget process we have two budget meetings that the board would have to schedule and if I don't know if the board was interested in scheduling those meetings now those are just to review the budget I'm sorry pull up good news today it has to be done before when? well ideally by December or early January because the budget would then have to be approved by the board and then at a duly award meeting put forward four printing in the town report but I think generally the board has had their meetings in December and as late as early January so we do have three upcoming meetings that I would like to point or share with the board and those three are part of the conversation with the community about potentially switching the Lister's Treasurer and Clark from an elected position to a appointed position we have a loose scheduled date of December 2nd December 17th and January 7th and those dates we have received confirmation from our current treasurer Clark that she's available to attend all of those so if the board wanted to we could have a budget meeting on those same days in the gathering what time are you looking at during those discussions? they haven't been publicized yet but we're looking at 6.30 I'm checking with VTC about potentially using the Red School House for one of those meetings so that we could potentially encourage more attendance for right now center in East Randolph December 17 December 2nd December 17 and then also January 7th but those are just for these conversations the board can choose to remember was it January 8th? 7th it might not be here I'm gone the week of the 2nd and the 9th of December hopefully back in the 12th I should be able to make any of those in the evening 6.30 at 6.30 is your availability pattern? I'm good with anything through December up until after the 26th the 26th through the 7th I think I'm gone so after the 26th after the 26th I'm gone so before the 26th? anything before the 26th I'm gone throughout that period he's requesting the 25th put it on the 25th evening 6.30 but we would need to do the budget meeting before so we were done by 6.30 for these unless we asked those could go to 7 and I could adjust the dates for the conversation I haven't been publicized anything one meeting two meetings we would have to have two two meetings right and then you're going to combine something else with those discussions with the public one to do with those three positions I don't care I do a couple in December as long as we had three members of the board we'd have quorum and we could hold the meeting and you don't need me for all that stuff and then I could work the community conversations around the time that the board would choose to meet the regular select board meeting on the 12th has the budget committee committee's met budget committee has met they meet with Cliff monthly the top of the committee reached out to the committee chair did not get a response but they haven't so December 2nd might be a little unrealistic maybe pushing it so we're probably talking December 17th and January 7th or I actually hadn't realized and I should have Perry did mention the select board meeting on December 12th second meeting could be just before or after that would be a long meeting day for the board but it could be one of those days but the treaty right now December 2nd would be to be pushing it forward so December 17th and January 7th we do five to seven on the budget seven for the others I can do that I work for you January 7th January 7th January 7th I don't know let's go with the 17th and the 7th starting at five going to seven on budget and then seven for the discussions the other dates are just a reminder that this year town meeting will be on leap year or leap year day February 29th for the voters of last year it was moved to the Saturday before town meeting day so the actual town meeting portion of it will be held on February 29th in the Australian ballot portion will still be held on March 3rd which is by state law and at the next meeting of the board I plan to put on the agenda if the board is okay with this the selection of the photo for the town report the dedication of the town report and a request to ask one of the board members to write the message from the select board to be included in the town report we also have to have been hearing on budget years to do the night before town meeting which we make it a Friday but it doesn't have to be the night before I suppose of us that don't like Friday night meetings we took the 22nd anywhere between the 22nd which I believe is a Saturday through my training mentioned the night before Friday night that would be the informational budget meeting I'm sorry but was that this is the meeting that nobody comes to to talk about the budget I'm sorry but did someone suggest the time for that it's got to be some day between the 22nd and 28th February somewhere between the 22nd and 28th I'm not sure that's too far ahead for me to figure out not being early meeting like 5.30 on any ways I think last year was 10 minutes yeah, thank you Ray could you have it at 5.30 dollars up to around if we could have it at noon it wouldn't make any difference on attendance today I think I've been the only person to several of those meetings well you will be there this time any one less person maybe one nobody in attendance this time they they make people happier I don't know it's not Friday it's not Friday before I don't know we have to determine that now we don't have to schedule the rest of it Monday is training 22nd, 23rd, 34th 27th 27th is the 3rd maybe that might be the better the 3rd 27th at 5.30 okay maybe I can give up 10 minutes sure I won't be able to do that but I'm here I'm 27 I'm just as long as as long as the Korean guys can do it and I just want to make sure that we don't schedule something and you're like first you basketball playoff get scheduled that Monday 24th okay we're just going to be here and answer all the questions anyways there are only two more things one is, well there are a few more but I'll just not report them this time it hasn't been quick because now we've got the dollar I'm kind of curious about what that's about tomorrow we have a meeting to get started with our income survey of the water district we are working with RCAP Solutions which is a consulting firm that has agreed to do it for free and that income survey is necessary for buying for CDBG grants and USDA grants for upgrades to the water system would be if we are successful would be added to the half billion that we received for upgrading the water system which is a while in the reservoir so we are going to have a meeting internally, staff wise tomorrow to split up duties on what RCAP Solutions needs from us locally so that they can continue with the income survey and the last thing is RECDC recently presented an award to Perry and Lynn for their contribution so I wanted to mention to the board that one of our members was presented with an award thank you that's it that's quick let's take a round of beer picture all the problems with the paper the beers you made yeah okay I'm driving me in a few minutes oh they tried next meeting great now we have executive session we are going to move the executive session to be clean to anyone with it all bye