 And as you've just seen, we are recording the session because then we want to share it later on on YouTube. Also, yeah, I've seen people changing the name stands for that would be easier for us then to address you. Then if you can change your to your real name would be very, very appreciated. And then you're welcome to ask questions. Just raise your hand and then we will call you with a when to ask the question. So my name is Diego Russo, and I would be hosting the session today. I think we reserved one hour, one hour and a half for this event. Let's say how it goes is not a set time, but let's see how it goes with questions and then explaining how the CFP works. I, we have members for the program team, and also the Phoenix program as well. And before kind of getting to the details, I just want to give an opportunity to the program team and the Phoenix program team to introduce themselves. So I go, I call Arthur want to go first. Okay, I can go first. Hi, everyone. I'm Arthur. I'm one of the program colleagues this year with the be and yeah I'm one of also one of the board members and the organizers of the conference. And if you have any specific questions about the CFP will be happy to answer them on the on the call today. Thanks, Arthur BB. Hello, I am BB. Well, my, my name's paper but go by BB. I am also one of the volunteers with program, and I also help I also help organize the conference. It's nice to have all you, you know, all of you over here, and I'm looking forward to answering some of the questions that you have in the next, you know, 1520 30 minutes or so on. I hope you all submit the CFP. Thanks, BB. Tiffany's. I'm also going to go to Python, and I'm just the mentorship program so you may have seen my name in the next. And thank you for for attending this event. I hope this will be here for your proposals and for the CFP. Thanks, Tiffany's and Sebastian. Yeah, hello, my name is last year. I'm part of the finite team. And we're here to help you get to the conference basically so that's me. All right, thanks a lot. So I guess as a, as a next step, we would like to share a few information about the CFP and I don't know who wants to start talking about it. And then I was looking at you. I was sure we did not decide that. Okay. Good evening. Good morning. Good afternoon for everyone so just a couple of quick, quick sort of reminders about the CFP right so the CFP would run till this Sunday. And the time at which the CFP would get over is sort of end of anywhere. Right. So depending upon your time zone, like it would basically be the end of Sunday, anywhere. You know, so it gives you a bit more time than just Sunday but yeah, try and put your sort of proposals in beforehand. Right. So, couple of quick stats from like previous CFP to this one. So last year we got roughly around 400 450 proposals I don't remember the exact one but something like that. We accepted roughly around 25 to 30% of those. And the way are the way are sort of CFP works is that we asked for proposals for three things. One is the talks. The other is the tutorials. The third one is the posters. Right. So talks are typically between 30 minutes to 45 minutes. In some cases we also sort of entertain 60 minute talks, but our preference this year is of course 30 minutes. However, the time should not stop you from proposing whatever it is that you want to propose. We have like a multitude of tracks. We also have a, you know, we also have a dummy track where in like in case you're not sure which track does your proposal belong in you can propose a talk in that. So, if you feel like your proposal does not fit in one of the tracks that we have predefined do not let that stop you as well. Just feel free to propose it and and you know, we'll sort of get it going. Like a typical proposal has a title. It has an abstract and it has a description, right. Just like quick pointers, keep the abstract to the point. You know, and keep the description of you know, as informative as possible, however, try to keep it concise right so just think of it this way that whenever someone from the program team or our reviewers or the community is voting on your proposal. You know, assume that everyone has the attention span of a goldfish and you know, then try and write your your proposal. Yeah, and then once the just in terms of timelines once the proposal. Then there are two things that happen, more or less simultaneously. One is that we kick off the review process of all of the proposals so each proposal is reviewed by at least two reviewers from our community. And essentially each reviewer gives a score from, you know, one all the way till five or one all the way till three. And then we have community voting wherein your proposals are anonymized so you're so even for reviewers for reviewing process your proposals are anonymized. And please, please, please do make sure that you do not put any, you know, PII in your title in your abstract or in your descriptions. We strongly discourage that. And the idea is that yeah we we we basically do the reviewing process and then finally we do the community voting process and then the program team sets and sort of cure it so schedule out of what the community wants, what the reviewer reviewer reviewers process, like reviewers think about, you know, the proposals, and so on. So that was like, kind of like a quick run through. I do it if you want to add something and feel free to. That's that's about right. There's not that much to add. So as you mentioned the review is anonymous devoting is anonymous. We will accept talks in batches. So the first, the first batch will probably be released sooner and then if we have more talks to decide on that would be later. So we can expect that about a month after the CFP and so we will get like a first batch of talks published. All right, thanks will be enough to. So before going to kind of a more details and share kind of advice on how to get a better proposal, these kind of things that just want to give the war to Sebastian to share some information about the finite program. Yeah, yeah, thank you. So I'm part of the financial a team of Europe, Python, and basically our mission is to help people who need financial assistance to get to the conference. So if you're, if you want to propose a talk or a workshop, or a poster and you need assistance to get to the conference. So please make sure that you apply for finite, you can go to the Europe Python website and click on finite. And I want to press that even if you have not received a decision yet. You can already apply for finite that's very important for us so that we can schedule our budget. We do take into account that you you may be a speaker, you can indicate on the form that you've submitted a proposal but haven't received a reply yet, or you have received a reply. I want to urge you if you need financial assistance, just to apply as soon as possible. finite this year is also uses two rounds with the first round at the end of April. So if you want to have a maximum chance of receiving a grant make sure that you apply for the before the first deadline. If you have any questions you can email us at finite at your Python that you. And then we can answer your questions in private. Thanks, Sebastian actually, you know what if you have kind of more generic question that you might want to ask now actually is a good time. About the Phoenix. And I forgot something. So, so, and if you need a visa to to visit your Python this year. Do make sure to fill out the visa form you can also indicate on the visa form that you've applied that you've made a proposal, which is very important. And then you can get a visa letter to apply for your visa. Do make sure to do that as soon as possible as well, because obviously it might take some time for your visa application to process. And we, and last year that was a bit of a bottleneck in some cases so to make sure to do that in time. I think I got everything about the visa right where Cal. Yes, I just also want to mention that when you apply for the visa invitation letter it's also a good idea to indicate that you're a speaker, and you have already applied for finite if you have done. Yes, thank you. Right is there any question for Sebastian. So, for instance, if I do have one, so for instance, if a speaker submit a proposal and then apply for finite by the proposal, then it's not accepted. What happens. So that's, that's a good question. So if you have, if you have received a grand offer from us that offer will still stand. Obviously, you can still make a decision to reject that grant and then we can allocate it to someone else that's very important as well if you don't, if you do not plan on visiting the conference. And then please let us know if you've received finite so that we can give it to someone else, because we want to help as many people as possible. But mostly what what will typically happen is that you'll receive a grant once we know that you've been accepted. So we will typically verify that and typically that's before the, the, we hand out the final grants, but sometimes you also receive a grant earlier just because we think you're you're a good case anyway. So, basically, right. Any question for Sebastian. I also have one question is, last year I remember, last year I remember that I have a specific timeline that mean two months I think for obtaining a visa, do you have any information about about this and the country that is hosting right now the conference. Do you have any information about the visa so we just definitely recommend that you apply for the visa as soon as possible. The visa application. So we will send you the visa invitation form if you are attending the conference. And but that means you will basically need a ticket and ticket sales start is expected to start on the 21st. You should really apply as soon as possible. Officially, you should still be able to apply 15 days before your expected travel, but typically that's not going to be enough so we would recommend that you apply for this, at least a month in advance, and we generally send out the letter in the week. Thanks Raquel. Right, if. Of course, if you have more personal questions, there are the contact in the chat feeling at your planet. You. Now, if there are no questions on prenat, I think we can start asking questions about the program to the program team is any anything specific that you want to ask to the to the program team instead. Yeah, go for it David. Sure. Yeah, can you hear me. Yes, yes, we can. Okay, awesome. So, I guess I'm new to speaking for a conference. Do you have some good examples of an abstract and a description that would be good ones that are winners. In that contest. I think I have fun. If I can I can find and, and send it to you in a sec, but just to just to sort of cover quickly what do like what makes a proposal proposal sort of impactful right is, you know, is of course like the when it comes to your proposal there are only three things so when there's a title there's a abstract there is a description right so but when it comes to the abstract the abstract has to be like very sort of And also like it should it should sort of it should portray what exactly are you planning to present during the talk or the tutorial or the poster right so it should essentially talk about why are you talking about this thing and and why should you know, like, what would a user or like why should a participant come to your talk, what would they take away from this, that is the most important thing. And also like what would, what would be the, like, what exactly is, is it that you're talking about right so essentially like that's the, like three or four lines is, is what the abstract is. There's a description they're already like there's, there's no winning recipe for this but but essentially like it is that, you know, provide like an outline of what exactly are you going to be covering during your talk right so it doesn't have to be like minute by minute, outline but it can be like you know, certain broad themes that you're covering within the within the talk right and again like I would I would emphasize on what's the takeaway like what does the the participant get through your talk. I would optimize on that. Right. And I think there was a, there was a blog post by by someone that I keep referring to every now and then I'm going to find it. And if I don't find it during the calls and I like send it to you over email. Yeah, thanks we be. Anna, you're next. Yeah, cool thanks. I guess I have a question to the progress program committee. How do you plan any non parking related tracks mainly soft skills development or community development. What is the percentage of acceptance ratio there like is it different from the main track and yeah, I have another question but let's cover this first. I can quickly take this and and Arthur, feel free to jump in. We don't like we do, we don't have like any such like, you know, track specific quotas, so to speak, right. Like we would not make a schedule where and there are like 60 Django dogs or you know, 70 machine learning dogs, no matter how much I would want that. But, you know, the, the idea is that we, like we don't have like a cut off, so to speak. And what we would, what we would typically do is, you know, based on what what the reviewers and the community vote for we just, we just take all those talks so you know it could be that you know one track has has certain more sort of impacts, you know, as compared to all the other ones but yeah. So no quotas. Second of all, we do have we do in fact we do encourage talks about community we do encourage talks about you know adjacent sort of Python adjacent. For example, like go with Python rust with Python. I'm also like community building soft skills so like in past we've had talks about, you know how, how can you sort of. I think there was a talk last year about like mental health and tech there was talk about how, how do you create like a sustainable community, and so on. And I've seen that these kind of talks are really really encouraged by the community as well they, you know, they, they like them to so yeah, feel free to send a proposal on any of those topics and if there's something specific that you want to do then yeah feel free to send us an email as well, or we can just discuss right now as well. I mean just. Just to integrate on what would be said if you go on the your Python or you, you slot CFP then on the first page then there is a list of tracks. And then as you can see there is arts, crafts and cultures, career life and health community and diversity DevOps, education teaching training so so there are all sorts of different categories that you can expand that it doesn't be specific to some Python library or Python or, I mean, could be kind of generic actually to be honest. When they attend, I do attend your Python attend to you to attend the, the kind of these more generic talks because I find them very very inspiring, I would say. Anything else on these anyone else. I'm just going to add one more thing to the list of tracks that that list of tracks is just like a starting list of ideas if there's something that doesn't fit those tracks you can still submit it, and we will look at it, and it's probably going to be a good proposal. And, and actually just wanted to say something else on what would be said at the end we want to have a nice program that fits what the community wants so so we need to strike a balance on what we want to put in the program. We, yeah, we don't have numbers but it depends really on what also we receive and then we will do our best to kind of satisfy everyone kind of preference. David, give me one second, there is Victor who asked a question in the chat so I read the question allowed. So when should we be expecting to hear the decision on the proposal application. The review of the of the timeline so the CFP ends this, this Saturday, this Sunday, sorry, and then we will have the community voting and the review and that will take a couple of weeks and then after we gather the data from the community voting and from the reviewers we will do a selection, and that means that the first batch of the accepted talks will probably be released about a month after the end of the CFP. And then there's going to be another batch with the rest of the talks which probably going to take another two or three weeks. And during that time, we will try our best to keep everyone in the loop so if your talk is accepted we will send you the accepted message if your talk is delayed to the second batch we will send you a message that is delayed to the second batch. If it's rejected, then it will tell you that it's rejected. So we will, we'll keep you in the loop, regardless of what happens with your talk. Thank you, I hope, Victor these replies to your question. David, you want to go next again. I think you raised your hand earlier. Sure, yeah. So, I guess the talk that I'm thinking about is sort of beginner, intermediate. What kind of people are attending the Euro Python? Are there beginners, intermediate, mostly advanced, or is it just everybody? So it's kind of like a mixed bag, right? So like we have people ranging from university students to academics to beginner software engineers to really advanced core Python developers, and very much everyone sort of attends Euro Python, so to speak, right? So people from all walks of life, also like hobbyists, and you know, people who don't really use Python for their day to day work, but you know, just use it for pet projects and so on. I think in general, like there's like, irrespective of what level your talk is, there would be an audience for it, you know, at Euro Python. Yeah, and you know, like this year we do have a slight preference for intermediate to advanced level talks, just because that was one of the feedbacks that we got from last year. However, you know, that should not stop you from proposing a beginner or an intermediate talk, like that's just like, that's just something that we as the program team would keep in mind as like the overarching team when we curate the schedule. But, you know, so long as the community finds your proposal interesting, the proposal would make it true on the conference. I would like to add one more thing to that. What is, it depends on the topic, specific topic of the top right because something that is on the beginner level might still be even for like very advanced talks they might be beginner in the specific topic that you're covering. So there could be like a hardcore CPython developer but they know nothing about machine learning so the beginning level machine learning talk would be would be good for them. There could be somebody that their PhD in machine learning but they've actually done just like very basic Python the Jupyter notebook and anything more advanced than decorators is is already advanced Python to them. So because there's a the Python is widely used everywhere and people from all sorts of all walks of life are coming to the conference. And there's a big chunk of people who are into data and machine learning and there's a big chunk of people who use Python professionally, then those, there are beginners in every subject. Yes, correct. So there is a kind of a huge diversity across the kind of the Python community so what you feel what is a beginner for you could be not for other profiles I would say. Right. Okay, cool. Thank you. And then do people submit more than one talk to increase their chances or is that that's a that's a good question. You can submit as many proposals as you want. However, we would like one speaker can only speak once at the conference right. So if you have like bunch of interesting things that you want to talk about, feel free to propose them. Yeah, however, bear in mind that we would only accept one of those proposals. And if you'd like to submit a couple of proposals can also indicate which one is your, your favorite. In the same case, but yeah we tend we tend to follow one speaker one, one, one speaker one proposal, one proposal rule, you want to talk. So as many proposals but only one of them will be accepted so give the chance to as many people as possible to speak. But at the same time, for example, you send more proposals and then the speaker somebody canceled last minute and then there might be like a chance to get another slot. So you can default to one talk for one speaker. William. Yeah, just came into my mind. Talking about the last minute calls for the speaker. Do guys consider having the remote speakers in case something like this or you only consider having someone outside to speak. So I can tell you how we dealt with this last year. Like right now we like we don't have like a defined strategy for this for this year, but the last year we basically sent a note out to, you know, because of like covert restrictions or because of travel restrictions. Like people could not make it so we sent out an email like one week before one week to 10 days before the conference. And, you know, then we asked people if they would be if they're still attending the conference and you know what if they would like to present. And so that was a time frame that we that we sort of did and and like pretty much all of them were in in person. Right. As far as like remote, like as far as for as for this year is concerned, I think we would know more as we go through the proposals as we go, as we see like what kind of proposals are we getting what kind of proposals are, you know, how many of them are remote how many of them are in person, and so on. We'll see that and then you know we sort of formulate a strategy based on it. There's even more context to what would be said as well. For this year, we are asking in the form whether the talk can be delivered remotely or in person. Once we have all the proposals will have more data to know if there are any, any remote proposals at all. But we do ask about that. And also, as we mentioned once we look at the data we will sort of know more we, we would prefer the speakers on site. So if there are like great talks that physically cannot be delivered from from the venue, then we have an option of having them remotely. Yeah, thanks. Just want to remind that there are a couple of things on the chat. Actually, Raquel replied to David about the kind of experience of the, of the attend of the people attending the conference. So, I think from the survey that we run last year around half of the people. They said they have a Python experience of four from four to 10 years. So I would say kind of in the intermediate slash advance. I mean, they, they, they, they don't use Python just for hobby, but I think I would say for more proper usage of Python, just to tailor maybe your kind of your presentation. So we be shared in the chat, the link on how to write a successful conference proposal. Yeah, I would like to add one more thing to that because when you mentioned that like how that the percentage of the audience. So, even if 50% of the audience were professional developers, the talk room could still be like 160 to 180 people. We also have full room of people who are beginners, even if majority of the conference is professionals with lots of experience because there's 1000 people in the building. So there's, there's still a lot of, you know, room to work with. And maybe it's going to drop. Thanks, maybe. Thanks for joining me. And talk soon. Right. Ask something like maybe we can sell the metrics from last year, like how many talks we had and post the transfer ratio. Last year we had 429 proposals, I think, and we accepted somewhere between 25 and 30% of those because there's about 140 things on the schedule. So of that CFP about about 20 something close to 30% was accepted. This year we expect similar numbers but I can tell you already that we're outpacing class here so we have a lot more proposals than we had last year at the same time. So we're about a week into the CFP, and we had pretty much double the number of proposals far and the, the way that the dynamics of the CFP works it's very much that land driven so most of the proposals come in the last day. So we expect that like by Sunday we might be able to hit that number as we had last year but it also might be larger as for right now as about seven, eight days into the process we are basically double. So we already had like a bit more than 100 proposals. And the same time last year we had about 50 something. So acceptance rates will be based on so that the template for the schedule will be very similar to last year so that's still going to be 140ish, 150 maybe slots. So that means that if we suddenly get a lot more proposals than that acceptance rates will be smaller but we expect that it's going to be, you know, similar but maybe a little bit higher than last year. The reason question on the chart from Victor. So can I start my visa process immediately. My proposal is accepting and still getting to attend in person or should, or I should before. I can try to answer this question. So you can you can actually, you can actually apply for the visa invitation letter. Pretty much as soon as we start the ticket sales. Obviously there will be a question on the form whether you are attending as a speaker. And if at the point where you want to apply for the visa, you do not know yet, we could potentially discuss that with the program team to see whether there it's a possibility to to see whether we can accept or not. But if that's not possible, you can we can still simply send you the invitation letter without that information, because your visa application is not dependent on that particular information. If you, for example, have bought a ticket because you do not know whether your proposal will be accepted. And if your proposal is accepted later on we can then also just refund the ticket that you previously have bought because as a speaker, you are eligible for a free ticket. So as soon as you have a ticket to attend the conference, we will be able to send you that visa invitation letter for you to apply for the visa. Hope that's clear enough. Thanks, Raquel. I hope Raquel requested your question, Victor. And Raquel, if Victor has more personal questions, is there any email that can use? Yes, feel free to send any questions to board at europizon.eu I will put that in the chat as well. I will help you to answer all questions. Thanks, Raquel. Of course, if you don't remember any of this email, you can contact us at europizon.eu and we can forward whatever you want, whatever this email goes. Correct. Right. So we have more questions. I think we covered lots of things today. I hope it has been a useful session. But yeah, I mean, if you have more questions, just raise your hand and ask away. Yeah, let's give four more few seconds. Maybe for the last minute questions. I want to add something to what David said and my experience, I think that many, many talks that I made in those session fours to where I was attending, there were a bit more intermediate or beginner level. My impression, maybe this is not a fact, but not a majority, but many, a big group of talks is for beginners or intermediate people. All right, I think we run out of questions. I hope these ask me anything session has been useful to and we reply to your questions and that and we really look forward to your proposals in. And I hope was that actually I wish you luck to get accepted it and see you in Prague, maybe. So thanks to families are to Sebastian Raquel for NBB even he drops already but thanks for your ability and thanks for your questions. I think we will have another session as part of the mentorship program later on, but we will keep you informed by our social networks or so just keep checking LinkedIn Twitter, and we will communicate everything on the on the social network. And again, thanks again, and have a nice evening. Right. Bye bye. Thank you everyone.