 Anybody there Yes, this is Stephanie the city clerk. We'll be getting started shortly Okay, this is Tom Swadhelm chair of the leadership council. I'd like to call this Homesonoma County leadership council special meeting to order Madam city clerk, could we do a roll call, please? Yes member Oliveris member Oliveris Okay, member Goran member Hopkins member Kearney Member Krug member kusky is absent member Sam it member Sam it member Schwartz Let me go back member Oliveris member Goran member Sam it Chair Schwedhelm Linda I actually see Ernesto and Susan as listed as attendees, but maybe they haven't activated the voice component Because I can see them on the web the version Yes, that is correct. This is Ernesto and I am here on audio. Okay. Can you hear me Ernesto? I can You cannot I Can't hear you. Okay. Thank you. And how about member Goran? Are you on? Are you muted and how about member Sam it? So right now I don't show member Goran and member Sam it as being on the call We have a quorum. So let's just start with Just going to the agenda and This is the first time I'm sure many of us have participated in this type of a meeting Where I can't see who is raising their hand. So bear with me as we try to go through this So if you do have something that you would like to say Let's just try to fit in and I will call on you and we'll have one person speaking at a time and also as a reminder if We're only listening if you could please mute your telephone so with that We've got a special calendar with two agenda items the first one being the allocation of SB 89 funds specifically talking a about the continuum of care funding and then eligible uses and I thought to be helpful that Everyone should have received in their special meeting packet information that had been distributed from State of California about appropriate uses and then the award Announcement which should be the last two pages as a letter addressed to Barbie Robinson Michael are you on the call Michael Goss? Tom how this is Dave. No, he is not on the call nor is Barbie Okay, Dave. Could you just give an overall Outline because you're able to obtain these documents and just put it into context about this Round of funding sure. So just very briefly Governor Newsom's Proclamation of the homeless emergency Authorizes a hundred and fifty million dollars statewide To to address COVID-19 amongst the homeless population The emergency funding provides up to a hundred million directly to local governments for shelter support and emergency housing and Then fifty million to purchase travel trailers lease rooms and hotels motels and other facilities And if you look at the letter that went to Barbie Robinson from the state It talks about supporting emergency shelter operations Staffing up accordingly trying to create isolation amongst the homeless population, especially those who are exhibiting symptoms helps a sponsor street outreach and So for so that that is the information we received and so We're looking at a discussion today to have the Leadership Council talk about Allocation of the resource the first stage of the Information shows that the content of the care was allocated 575 thousand ninety five dollars and ninety two cents and then the County of Sonoma received 529 thousand one hundred three dollars and sixty two cents the purpose of this meeting is to Determine the allocation methodology for the continuum of cares portion of that Does anyone have any questions for Dave about? The funds or intent of the funds and I have one question so this Allocation represents a hundred million of that hundred and fifty million dollar total package. Is that correct? Yes, that's correct Thank you. Okay, any other clarifying questions for Dave and thank you Dave for stepping in and filling in that information Okay, and I also heard it sound like some other folks may have joined the meeting did Susan or Rebecca Join us yet Madam City Court though if I may and Susan Goran is really trying to get in and she can She is texting me and she said saying that she's just giving up so she is every time she tries to call the number It gives her some error. Okay is Definitely do we have could you or Dina potentially call Supervisor Goran and maybe a sister through that? Yes, I'll have Dina give her a call right now Thank you and Madam City Court did we also get any public comments for item 3a? We did receive some emails one from Kathleen Finnegan regarding the extremely vulnerable of our unsheltered citizens and from Patrick O'Loughlin regarding setting up safe parking throughout Sonoma County and From Miguel co cobalot from living earth structures Asking to utilize his services to help create shelter for those in need From Gregory Farron from asking what eligible what are the eligible expenses and how are the projects? Determined and that is it. Okay in each of the leadership council members have received or you emailed a list of all those correspondences, that's correct most of them the one from Miguel cobalt and Patrick O'Loughlin came in after I had emailed the leadership council, but we will be Forwarding we will be forwarding those on to the council at the end of the meeting And uploading all of these emails as part of the archive record Okay, thank you And then can I also ask you to David or Linda? I know both of you have had some information or some interacting with the county's emergency operations center It's my understanding. There's a homeless task group that's been assigned there And I think it might be helpful for the leadership council to understand what they've been tasked with and what work has been progressing To date to put some context into our discussion Would you like me to do that Linda? Sure, and then I can fill in anything that I know that you don't care. Perfect Yeah, so the county EOC has activated a separate homeless services task force been very active this past week They are we are because the cities are embedded into this group Working to secure hotel rooms up to 450 of them in the coming weeks. They were able to access 40 rooms at the Sandman Hotel last night They should have another 35 rooms at the Flamingo and maybe 30 more at the Astro by this weekend They are seeking proposals from service providers to provide the onsite services All these sites require onsite security They're looking at hotels and Petaloma in the North County in West County, and I think the best Western in Sonoma They are also based on the Centers for Disease Control. We are setting up for Portalots and hand sanitizing stations near known homeless encampments that work is is being done today They may be placed over the weekend And Let's see No, I'm Kelly Kajkendal might be on the call if I'm missing any of those details, but otherwise maybe Linda you can I'm here Dave I just want to jump in real quick in the direction that the task force the task group or task force has so far is that The hotels are for at-risk and vulnerable homeless individuals only who are not Symptomatic there's another group through the EOC I think it's called the alternative care site that's worked working on setting up sites or locations for Individuals homeless or not that are presenting with symptoms. I think it's like Kelly. Linda. Did you have anything to add or stand up on? You think that that summarize it very well We are estimating that hopefully we'll be installing 40 to 50 handwashing stations that known encampments around the county this weekend That's the goal and then I did also want to mention that we will be working to increase our testing capacity and Conducting surveillance testing which includes both symptomatic and asymptomatic patients in the upcoming week And we are hoping to offer that service to our unsheltered population Recognizing that that's a higher risk group for community transmission Great. Thank you for that and this funding can support testing correct Yes, my understanding is that it is designed for maximum flexibility for responsiveness to the coronavirus pandemic So medical care is included and that testing is included in that. Yeah, I'm just now review Yeah, that's the scene on the page one of the award announcement says such as testing handling washing stations great Okay, any questions for basically that status update? I've got a few He identified who you are is this dawn. I'm sorry. This is dawn. Yeah, this is dawn So Dave, I think you said looking for 450 rooms. Is that right? Yeah, eventually they want to get up to 450 rooms countywide Now is that include the 40 ish that Santa Rosa has already acquired or is that? In addition, it's in addition to yes in addition to so we're talking about 500 total countywide Yes, and how did we come up with 500? I? Don't have that answer. I don't know if that was covered in In the calls I've been participating in the 450 number or 500 is based on I Think the the chronically homeless population data that we get out of the homeless count This is Linda. Yeah, it was based on looking at the most vulnerable And kind of a triage with respect to who is in particular the most vulnerable given the coronavirus and not the traditional The ice but at but looking at an overlay of who tends to experience more severe complications of cobit 19 It was also looking at the need to decrease The shelter capacity in order to promote Social distancing and better measures within the shelter system. So Also looking at making sure that we have additional capacity to reduce the internal capacity of the shelters Okay, thank you. So it seems that at some point somebody drew a line on some kind of a risk factor or profile that said these are relatively more vulnerable and The remainder are relatively less vulnerable Um to to get to the 500 number Did anybody with a public health expertise um review that or was that come up with that or was that done by CDC staff or how how did that come about to do that line? I guess How confident can we be that that's the right number is really what i'm trying to get at? Well, I think that if we had unlimited resources, we would love to get absolutely everybody Inside right now as we would at any point, right? But this was a collaboration between CDC the emergency operation center and public health In terms of setting the goal Okay, so public health did weigh in on that um from what i'm hearing and the um on the availability so Dave I I didn't wasn't able to write down what you were speaking to so it sounds like approximately 120 rooms have been secured Is that Is that right? Yeah, let me check on the map. Yeah 40 35 and 30 So in addition to the 40 the city secured In addition to the 45 the city secured to create safe distancing at samuel johns hall Okay, so we're we're in the 150 neighborhood or so Um, what do you think the prospects are of being able to acquire the remaining 350 or so? Yeah, I'm told by um The eoc real estate division. They're very confident in that They've already are starting to us Negotiate contracts And this is linda and I can say that I have personally passed on a number of Hotels and motels to the emergency operation center given the fact that tourism is not currently considered an essential youth Um hotel and motel operators are actually eager to partner with government on this effort In order to keep their staff employed in order to keep some kind of minimal operations moving forward So I I do believe that we can't leave that Okay, good. Thank you And they want to come back and ask about that how to get to 500 again Um, I had a bunch of questions around. Um, some of the financials related to this I don't know. It's now's the time to ask those questions or not About what has already been purchased on or moving forward More what's the what what's the total Bill that we are looking at or some kind of a range. I've seen some materials from the eoc and um, you know, we have this million dollars 1.1 million between The county and and the leadership council And I'm I'm trying to find out if we think that's Going to be sufficient or how confident are we that that's going to be sufficient? and part of where I'm My mind is is going is that There seem like a lot of unknowns with this event and it's hard to be confident in very much about what What the numbers might actually be And I'm thinking we might need to revisit the allocations that we've made before on heap and h half dollars and Put potentially put some of those Into this uh into this cause Um, so like to do that. I think we need a Pretty thoughtful um financial analysis I've been doing some of that work myself based on some of what I know from the eoc work, but That's that's right. That's what I'm trying to do is figure out. What's the A dollar amount and I've run some numbers myself. I'm trying to Understand what what that looks like because my understanding is nobody has done that sort of analysis in the in the homeless task force or with the eoc Yeah, just on Yeah, from from my perspective on that and specifically stick into this special agenda meeting H half and heap funding. I don't think is on the table for discussion here Um, and I know just with uh, whatever bill ultimately congress passes You know, we've seen what the senate passed and there are some hopefully additional dollars coming to Sonoma county But I don't know if I don't think anyone knows what that dollar amount is And I think the focus of our task here is what process do we want to set up for what money? We know we have here to make those decisions about allocation So I think that might be, you know I'm good. I done Let me ask one more important question My understanding is that the analysis that has been done is assuming that we're going to get a 75 percent reimbursement Just for the hotel room cost not the staffing and food and security and mileage or travel and all that stuff that goes around with it Um, how confident are we? In that 75 do we have that in a form of writing? that Gives us confidence or is it um More verbal or a handshake or an email that may not carry as much weight as we would like Dave or Linda. Do you have any more information or gave from catalog? I don't know if catalog was received any Information about that 75 25 split Little bit based in the 75 benchmark on the CDAA split, which is 75 25 correct I'm not sure what the title of the split is But I've heard yeah 75 fema and 25 local is what I've heard But I what I haven't heard anything definitive about that that somebody from fema or Where with the appropriate authority is just confirmed that that that is in fact with what we can expect to happen Okay Typically It has yeah I have to walk a very careful line because of who my employer is on this topic so i'm I think they're referring to the CDAA piece the Or the the 75 25 traditional split with a declared disaster But um with public assistance being authorized by the federal government that share actually would shrink further assuming that this is an eligible expense But as we know the fema sort of bars and thresholds can be very high So there are lots of conversations happening about this right now don't I unfortunately don't have enough information to really be able to share more details at this point in time with respect to those kinds of budget decisions and also the qualifications to achieve the different levels of reimbursement So right now we're just really trying to Focus on getting the resources deployed as quickly as we as we possibly can Given that the number of cases in Sonoma county is increasing Yeah, I I realize it's a fast moving and sometimes unclear targets. I appreciate what you've been able to to share and and glean so far. Thank you Don did you have any other questions? Um I just I'll just not not specific questions. I guess just my one thought would be I think we need to do um a Thoughtful thorough analysis of what what the bottom line might be and and potentially identify how we're We're going to cover whatever the local share turns out to be and I I'm not feeling comfortable that that's happened yet, but So but for today's conversation if we're not going to talk about that then then I'm good for the moment Yeah, John, I think the best thing to do would be to follow up with cdc You know on those I think they're happening twice a week briefings and phone conferences with the city managers And they would have more details Okay, but yeah, so I would I would encourage you to use that forum to ask those questions I've been trying and really with our You know Cal OES and FEMA officials because we've been through the ringer in the past few years and our attorneys are you know pretty good at Figuring out exactly what the guidelines are and making sure that we're following them. So we're doing everything we can I've been on those calls. I've been trying to And getting unclear answers to something might be more clarity today, but but yeah, we'll keep at it. Thank you And I think you know and just to reiterate what Linda said I think one of the benefits of having this working relationship due to past disasters with Cal OES and FEMA We know who to talk to to try to get some movement. So Yes, I totally agree. I don't think we have all the answers now But at least the processes are in place and we know who to contact to try to get some of those answers as this is evolving So on the The two agenda items, you know, and When we posted it wasn't sure if we wanted to do a first or b first Council about what system do we want to set up To identify the allocation priorities or actually approval of how we're going to spend the continued care funding Does anyone have any thoughts or interests to start this discussion? Tom this this is Ernesto It sounds like we're probably going to be needing something in all of the different buckets that have been recommended But i'm not so sure that it would be wise to to set specific amounts for each I think we need to kind of remain a little bit flexible as we move forward But i'm not sure what that would look like clearly shelter operations are important with the Supplies equipment that are needed and staffing to make sure that that occurs Especially with the use of a hotel, etc That will be required in staffing to to manage those Okay, and that was you know, one of the thoughts that we were throwing around with his ad hoc subcommittee At our agenda setting meeting earlier this week hearing from the cdc and their capacity issues about Staffing the eoc and the work that they are currently doing It is somewhat of a challenge and I do want to thank city staff Stephanie at the end of first setting up this meeting Because this this is a little bit challenging getting this entire subcommittee or this entire committee together So the thought was if we had an ad hoc subcommittee that may be a little bit more nimble and be able to respond to the ongoing Challenges and what the homeless task group is doing I mean What are some people's thoughts about that subcommittee? To be able to speak for the leadership council and keep the leadership council's voice and this allocation This is linda and I fully support that concept One of my concerns is that we certainly can't make decisions right now As a home leadership council in a vacuum without being in very close coordination With public health and quite frankly being able to potentially have some Confidential conversations regarding risk factors and things that might You know be closer to the patient confidentiality line and And I also think that we can't set up systems wherein we have redundant meetings because I can definitely speak for the cdc and public health Department that they are Just completely focused on the current crisis at hand and don't have time obviously to staff or even necessarily Participate in these meetings. So if there's a way that we can align the The system so that you know, for instance, we had a home leadership council presence at those City manager briefings so that we're all at the same virtual table at the same time I think that would be the most effective way of handling it And if we had an ad hoc committee that would allow us to be more nimble to jump on a phone call And yet still have the presence and participation of the leadership council in some way This is mark. I support Linda's Ideas fully I just would just add that it would be nice also if the whole leadership council could get updates via email or something every, you know, several days or something So we're not out there in a vacuum wondering what's going on. I know that's extra work, but I don't mean to You know, taking risks violating the brown acts of just just just broadcasting information going out About what the ad hoc committee is doing. You know, that's where we go I think it's a really good idea Great, and I did speak with our city attorney. Um, just about that you mentioned brown act Although portions of the brown act have been waived during this emergency Uh, I think it would be helpful if you know, if we do go in an ad hoc subcommittee direction Limit it to three to four members of the leadership Council and I do agree with you mark that Communicating with the rest of the council so that everyone is kind of on board is to the direction that we're going But again, I'm totally in agreement with you Linda. A lot of actions need to be taken Almost immediately and so as efficient as we can be I think is what everyone's interested And that's why I was very pleased with the formation of the homeless task group, which does Involve additional jurisdictions to help spread those messages So with with the ad hoc subcommittee Whether we wanted someone's comfortable enough to make a nomination about who from the leadership Council would be on that ad hoc and the number I'd be willing to entertain a motion in that arena This is Linda and I think that we should have the maximum Number that we are allowed to Within the confines of the brown act to try to be as inclusive as possible So that would be four representatives. We have a nine person board And this is Gabe. I would be in agreement with the supervisor Hopkins I think it's a very wise idea. I will be Not volunteering as this is is an area I can't really Because of my day job working for tell us I can't get too involved in and so Unless there are four other folks from the Commission that are interested I would ask my alternate to to if you'd be interested as well This is Rebecca Go ahead Rebecca So what is the actual function of this ad hoc that you are proposing? Well From a more global scale it would just be to Approve and be on those conversations about the use of the continued care funding And so that would be as Linda had mentioned Being in communication with the homeless task group public health the EOC And just trying to coordinate and collaborate with all the other Funding sources to address this population with this money Okay, I can volunteer for that If I can do a step back first with Linda when you said number is Would that is for the number that meets your interest? Yeah, I think that it would be great to have four people with This is Rebecca. So with guidance of other members from the group and without going off on my own I think that I have a lot of time on my hands to where I can learn and participate. I mean writing is a part of my um my educational history, so and communication so If I would be helpful I would volunteer if this is something that would be for people with more experience. I completely understand This is Don. I just want to put out. I think Linda that it would be terrific to have you there because you have clearly you're Deeply involved in keeping informed on what's going on from the public health and EOC side and the other so that that alone I think is is important and The other part of this is we have $500 some odd thousand dollars for the county from this pot of money and if there was ever a time to Ensure the two hands are working together. This seems like it would be it and and if you'd be able and we'll end up You know playing playing this sandbox and help You know keep us informed to build those bridges. I would I would very much appreciate that And tom will you be a part of this ad hoc group as well? Well, that's you know, this is one one of the challenging parts If we could do this as a form of emotion so obviously yes, I would be willing You know, I really appreciate Gabe which you said and if you know Kevin is Available, but I think the best or most efficient way of doing this if someone would be willing to Make a motion as to which four representatives for this ad hoc and then that will start our discussion Oh, I'll take a stab at that. This is mark I think probably in my mind a minimum Would be to have the entitlement jurisdiction is all represented So I'm going to make a motion that we have a representative from pedaluma the alternate I guess And either tom or Ernesto in the city of Santa Rosa And linda from the county to join Rebecca as the four members of the ad hoc And I would be supportive of that and I know Kevin would be willing to do whatever he needs to do in my place. I like your confidence, Gabe Okay, that was a motion by mark to have the intelligent jurisdictions be represented pedaluma santa rosa in the county And uh, the fourth member would be rebecca. Is there a second to that motion? second And who was that? I don't hear nestle my apologies. Is there any further discussion on that motion and second? Um, I wanted to bring forward a friendly amendment. Um, if there's any way of including Tap chair or vice chair sort of serving in an advisory role or in some way participating Um, just to ensure that we have that voice and presence at um at the table as well I would accept that Who was that? Sorry, this is linda No, I'm sorry linda. Who are you suggesting be added or be part of this? Oh, I'm just having a representative um from the tack So tack chair or um or vice chair so that there's uh, you know and and just to be part of the process or somehow Providing being able to provide feedback to this ad hoc Thank you Yeah, I think that'd be a great idea. Um, so I heard mark be open to that Ernesto are you open to that friendly amendment that we would Engage in an advisory capacity the chair the vice chair of the Texas advisory committee Yes, I would Okay Any other questions conversations or discussion around that? Motion Okay, madam city clerk. Could you do a real call vote for that? Member oliveris I member goran member hopkins I Member kerney member krug member samet member schwarz chair schwedhelm member goran. Are you on the line? Okay, that passes with seven eyes All right, thank you So with that I heard some discussions that uh Keep maximum flexibility here with this ongoing discussion. So do we want to Give any other Questions or parameters for the ad hoc subcommittee to consider when looking at funding allocations Don, I have a suggestion And that is to look at that it through the lens of what can we do to minimize the impact on our health care system? Thinking this is a highly vulnerable population and the more we can do to prevent people from Uh touching the health care system in the next well, whatever the time period is The better we're going to be and the more relief we can provide that system the better Hopefully the this population in the community as a whole is going to be so it's I mean that's the lens through which I would Suggest all decisions be made So you're suggesting leave it intact, but every Opportunity for funding that's the filter that we would look through That's how I think we need to look at things these days Okay Any other thoughts or considerations? This is Linda. I just wanted to support what don said. I think that that's an excellent lens to look at this through Okay, um, don you want to just do that in the form of a motion that that'll be the filter that the subcommittee looks at this funding I would move that the primary consideration and funding decisions made by the ad hoc Shall be through the protection of public health And minimizing the impact on the Sonoma County health care system. Do we have a second all second? Okay, any further discussion And this is linda. I just want to just have a I completely support the motion That's sort of the asterisk seeing that the way in which we do that is to take care of our most vulnerable residents So that they don't Wind up in a high acuity icu setting So I think that it's very important to protect the public health But I I want to recognize that the best way of doing that Is obviously to have conversations with our public health experts But also to make sure that we're taking care of our vulnerable residents. That sounds good. Any other comments? Madam city clerk, could we do another roll call vote on that motion? member oliveris I member goran member hopkins Hi member gurney our kerney, excuse me member krug member samet member schwarz Chair schwedhelm That passes with seven highs Thank you all. So that's uh All of this agenda items. So for that ad hoc subcommittee, I will be sending out some communications to get that group together as quickly as possible Gabe, can you send me Some information as to who petaluma's representative would be as soon as you can confirm that Yes, sir Okay, that sounds great. That's one question before we close if I can Two questions or a question of suggestion. Maybe is a better way to put it Okay, Gabe. Were you saying something? You know, I just wanted to say, you know, uh, thank you to everyone that's doing uh, all the work up there, uh in snow county I uh, in sametail county, and I have been for the past three weeks And we'll be until this is done. It looks like so. Uh, thank you guys for continuing to do all the hard work we do to keep our county running Thank you, game. Thanks for participating in this call. Go ahead don So to might one question and then a suggestion the question is, um, what's the timing on the Uh, the 500 000 plus that the board of supervisors decides on What's the timing on that going to them for the same direction? and decisions That's a great question. Um, and so we have actually delegated authority to the ceo To be able to make necessary budget adjustments through the end of the fiscal year But with strong direction to be checking in with the board and reporting out at public meetings Um, I I don't think i'm just looking on my calendar really quickly as to see whether we have a meeting next week Or whether it's the following week. Um, we don't have a meeting next week. So it would be april 7th We'll be the next time that we receive an update and i'm sure that we will um address this at that meeting Okay, sorry If the checks in the mail are are you able to start expending the funds before that meeting if needed? Yes, um, because there is delegated authority to the ceo and That we just passed that this past tuesday Okay, thank you And then my suggestion if I might in terms of keeping people informed So I don't know if this is a brown act compliant or not, but there are calls either twice or three times a week I'm on the next ones today at four o'clock With the city managers and sometimes other staff Um, and the homeless task force within the EOC Yeah, the next one's four o'clock today. I think I'm just looking at my calendar here The next ones are not scheduled, but anyway, we've been doing them every other day or so at four o'clock and it might Probably easiest way to stay informed would be to participate in those calls and or at least to listen in on those calls Um, it would save anybody having to write up Something else and send it around. I know the staff's feeling pretty stretched there. So I don't I don't I'll just put that out. There's a suggestion if it's uh, it doesn't violate the brown act Don who is the organizer of that meeting? The meeting invite for today's call came from, uh, carissa First of white So and the prior one also came from her so I'm guessing she would be a good person talk to I'll loop out with Dave who's on this call and we'll figure out a strategy to do that and then distribute the information leadership council if it's um The ad hoc can be invited or if the entire leadership council can be invited to listen in on that meeting So we'll get clarification to send it out to the rest of The rest of everyone on the call and I'm some uh, I participate on those so, um I'm gonna wear my day job hat So I don't from a brown act perspective just something to keep in mind Yeah, and I'll check with our city attorney between now and then We'll see if we can get an invite sent our way Okay, with that, um, oh Madam city clerk after it were there any additional, um, public comments on Item 3b Should have asked this earlier. Yes, there were a few additional emails received one from mitral reber asking about food distribution at the motels one from anita lafollette about Getting the trailers out to the county fairgrounds and I think that has And one from greg i'm sorry jerry lalaunberg Regarding the state homeless council and financial committee and those emails will be forwarded to the leadership council After the meeting Thank you so much for that set me Okay, nothing else on the agenda. We will adjourn the special meeting of the leadership council I will note it's we did that in 45 minutes. Congratulations hopes Thank you for all your participation and we'll be in touch with our ad hoc subcommittee Thank you everyone