 everyone can see me now, and welcome everyone. I'm Hans Kraus from the Australian National University. I can see we've got about 20 people on this. How interesting. I've never done this before. Okay, well I'm here now today to talk to you a little bit about the ANU data management workshop that we've been running for a few years now, and it's run by the Information Literacy Program here at the ANU. I'd like to talk to you a little bit first about the ANU Information Literacy Program, ILP. We are here to support ANU students and staff in the development of computer skills and information skills, and this is done. We do this through generic and course embedded training sessions, also through one-on-one help for research students and staff that at times gets quite busy, and online tutorials, guides and help sheets. We are very much involved ongoing in developing more material. Of course, fairly slowly, because we're a fairly small group of four people working here. Okay, so the ANU data management workshop that I'll be talking about for most of the time today, and here's a little overview, what the objectives are of the course. Talk a little bit about the workshop itself, about the content, and so on. I should talk to you about the manual that we use in the data management plan, also how we publicize our course, and the kinds of comments we receive after running these courses. Okay, so the objectives really of the course are that the attendees, mostly they are mostly research students. They understand what research data actually is and why it needs to be managed. Also for them to appreciate any legal institutional and funding issues relating to the data they're working with, of course data in a very broad sense, and also to learn how various data management methods can help them to work more effectively with the data. And to also, of course, very importantly develop an awareness of existing data management services at the university where they're studying. Also in many cases we don't have the time really, and at that point not really the need to go in depth with any of this. It just needs to be understood largely as an overview and an introduction to the issues involved with data management. So the workshop, we've had it now since 2008, which is when originally a PhD research students in the Department of Computer Science compiled it, put together. Since then we've given it a number of revisions because things have changed, we found due to feedback from the students, other ways of approaching some of the material, we've made some changes. We are not running a great number of them at this point, only about three to four workshops every semester. So you can see here a little diagram of how the course attendances have developed over the years, so 2008, 2009 until 2012. You can see the different years and what was different colors. And also the average number of attendees is not that huge. We even have had ones when we only had two attendees coming. We've had up to nearly 20 in some of the courses. Feedback is very positive and appreciative and it often turns out that the students who come were often, had often not been aware of the issues involved and what sort of basic tools they might have available to them in order to manage their digital data. When it comes to the content of the course, just this is a little overview here of what we actually go through when we run the course. We talk a bit about bibliography management. The ANU has a free version of the N-Node bibliography manager and database available to all members of the ANU. So this can be downloaded. So we of course also run separate courses in N-Node, teach the students how to use N-Node. We also cover and touch on file transfer issues and remote access to the various places where digital data files can be stored at the ANU. We talk, touch a little bit on file synchronization, talk about revision control, manual methods, automated methods and so forth and also make a few suggestions on how collaboration between members of the research group can be managed. Often here the local settings in different parts of the universities vary quite greatly from other areas and in many cases if anyone wants to pursue this further they will have to be referred and we do actually refer them to their local IT support staff. Every college has several of them. Very much we also talk about backups. It's often interesting to see how we kind of expect that anyone would intuitively create a lot of these backups or is familiar with synchronization and version control issues. It's often interesting to discover how still there's a number of students who come to these courses who have no set procedures to handle these. Security of course as well, IT security, we also at the ANU make available free virus software which people can download and use on their own computers, laptops as well. So we talk about that as well. Again the awareness of that even though it's widely publicized is often not there. I can't assume that this, everyone knows about this. We also talk about Pebble or the space on the Pebble server. Pebble is the ANU white file server so every student, every staff member has space on that which can be accessed from campus and from home as well. Again many students who come are not aware of that. They're not, many not aware that they do have file space on the Pebble server and many even more are not aware that this can be accessed from home or from outside the university. Then we have a collaboration software that everyone has access to. This is, we call this alliance. It's based on the open source software which has been developed by the Sakai project. Many universities of course and other tertiary or educational institutions use Sakai as a learning management system. We have installed it here on campus as a collaboration option with file space and other ways to collaborate between people across the whole world. Also we talk in the course about ANU digital collections which is the ANU's online occasion for collecting, maintaining and disseminating the scholarly output of the university and the supercomputer facility and others. Again at this point I'd like to say that often there's not, usually there's not enough time really to go into any depth with this but still we provide information on what to do next if people need to find out about these things. So really very much so in this course we provide, it's an information sharing and awareness creation exercise for students. The next thing benefits and especially requirements of data management are issues which many attendees are unfamiliar with. That's always interesting to find out about and we raise awareness for relevant documents like the ANU responsible practice of research policy, the Australian code for the responsible conduct of research and the ARC funding agreement for discovery project. So we provide them with methods to access these so they can study them. Of course we don't have time to talk in depth about this. Okay so the manual, our data management manual is openly accessible to everyone. There is a lengthy link, don't bother writing this down. I'm not sure whether I assume that this presentation will be, of course it will be available online. We will see the slides as well but if you want to quickly just write this down, especially the quick link here, quicklink.anu.edu.au slash ZS lowercase 98 will take you directly to the manual. Data management plan which is not generally part of the workshop any longer except where participants requested. A template RDF file is available from the above site. It's very basic, just two pages of some issues to be considered and then some space underneath for people to enter their own plan or procedures. Okay how do we publicize it? It seems that because of the low number of people who come to this, is this not considered as something necessary? Do people maybe find out the information from elsewhere? We do publicize it widely. The information literacy program publishes every year a learn how booklet which gets distributed to many locations across campus, libraries, halls of residence, computer labs. Lecturers often hand the booklets out themselves in their courses. You can see an online version of that, again lengthy link, quick link, again forward slash HZEP will take you there and you can have a look at it. It lists all student training and support services which are available at the university that enable the development of data and other information literacy skills. We run quite a few courses throughout the year. Here's a little double page, spread from the booklet shows the data management entry, brief information on this and then a way to access the online registration page where they can see the dates when the workshop is run and they can register. We also you can see that they're utilized in many cases QR codes to make it hopefully easier for students to register and for more to come. Okay, the other methods we have a well-known website where training courses, workshops are listed. These are not academic courses, these are just training activities that happen ongoing here at the university, the site address is training.anu.edu.au of course anyone can have a look there and you will find our courses there as well. The data management course in some cases also is requested for small groups of research students, for instance the Fennis School Honours students, convener regularly requests for us to run the course for the students there. We also have an ANU library Facebook page where we advertise the course and a few other methods to reach out and inform potential participants about the course. Comments we receive, not too many, we have an online feedback form where people can provide some feedback. It's really throughout all of the workshops it's been very positive. Here are some of them and what the benefits might be that people gain from attending this course. Again you can see there remote access to people. That's one thing that people comment on that they didn't know about Alliance. That's also not very commonly known. We run courses in Alliance and how to use it. And of course the last one there, under that first question is what is data management about its usefulness and how to use it. It was good and these RP programs are really useful. Please continue them even in future for the benefit of students. Okay and that's thank you and that's my thank you as well. Here are my details. If anyone wants to get in touch with me I'd love to hear from you and I thank you and I can pass back to Jerry. So thank you Hans Jörg for a very very useful and interesting presentation.