 Good evening. I like to call the Thursday, May 16th regularly scheduled Berlin select board to order to my far left is Justin Lawrence flow Smith Angelina Capron With us also is Dana Hadley and Diane Isabelle. I'm Bradtown chair Editions and changes to the agenda Dana. No, I have none A public comment Hearing none Treasurer's report. Okay. I've given the April budget status report trial balance and subsequent tax report to this select board One thing I wanted to bring up is that sending tax bills this year might be a little bit different Because of the school merger We're getting everything's being delayed as far as I know right now. I mean, there's a lot of balls up in the air And we're not going to know More until probably in June and so on June 25th everything goes as it's going right now There'll be a vote. Okay, and that would be all the districts voting for the school budget And if that passes then there's still a 30-day waiting period That somebody could appeal and if nobody appeals then as of July 25th potentially we could mail out tax bills Well, normally mail out tax bills by July 15th So and that's this would be like the best-case scenario if the vote is not does not pass Then I don't know what the next step is there like I say, there's other things that are up in the air I'm not really sure of for instance We the taxpayers voted for August 15th to be the first payment date and if I send out tax bills July 25th that can't be so I like I say as time goes on with every meeting I should know more and more and I will let you know But if I send tax bills out late, that means some money will not be coming in as early So we have to really be careful with the money. We're in good shape right now But it might delay some of the things that we we thought we could wait a month on the flow that we have Yes, as long as we don't make any major purchases and that would save us from having to take up Anticipation of tax. No, we've not done that since I've been here I'd like it to continue But because we don't know and this is like I say it's just every day. It seems like there's you know Yeah, we've also got a question before the attorney to find out how that all works with tax sales and due dates Yeah, if we ended up having to send like to Two different tax bills, which would be a nightmare to me But if that ends up being the case then how does this all work right as far as a tax so etc So like I said, there's a lot of questions and as time goes along we'll have the answers, but One step at a time, I guess, but I wanted to forewarn everybody that tax bills may not be going out, but you like it That's a report saying we don't know Beware Okay, thank you I make the motion that we accept the treasurer's report is for the discussion all those in favor Motion carries See you're still going through the bills Your first appointment bread it's not Allison that's here. It's Eileen is here in her place Oh Then somebody from downstreet Good evening everyone, so I'm Eileen Peltier I'm the executive director at Downstreet Housing and Community Development And I'm really happy to be here tonight. Thank you for welcoming me to your meeting and We've probably have all heard that we are considering a project at the mall It's still quite early on but we really you know It's really important to us to get to know the community and the select board Throughout this process, so we had asked Dana if we could come just kind of talk a little bit about who we are and if you I will Give you a very brief sort of you know understanding of what we know at this point related to the project Which is probably the more interesting topic of conversation, but Just wanted to spend you know, maybe five minutes. I handed out some materials I'm not gonna go through all of them, you know You can kind of get to know us or any of you familiar with Downstreet anyways So we are the affordable housing organization in Washington Washington Orange and Memorial counties We have about 500 apartments across the area of projects you might think of in downtown Barrie on summer Street our project is the new one with the kind of yellow on the top. That's actually our offices our home offices We are in the process of completing the the housing above the transit center in Montpelier if you come off The highway there and you see the big construction project. That's ours. So those are probably two Larger projects of ours and it's in thinking of scale of the project that we're thinking about in Berlin It would be at least the size of our project on Summer Street in Barrie or really the transit center either one so kind of about that scale somewhere between 30 and 40 apartments And so so that is part of what we do we're Developers we build buildings in communities in those in those three counties We also run in a home ownership center our home ownership center serves people in our region with homebuyer education classes We also run a shared equity program, which we have a hundred and sixty five homes in that program some of which are in Berlin It's essentially a down payment assistance program where we help low-income people Get into home ownership by helping them with down payment and then we continue to work with them and help them Steward the property so we kind of consider those homes. We have a hundred and sixty five right now as part of our portfolio We also run a revolving loan fund for people who who are not traditionally bankable So if you're low-income you own a home and you have a leaky roof, you know It can be really challenging to get financing to repair that so we serve that population with a combination of grants and loans So and then we manage all of our properties Which is something that is important for you to all understand a little bit about our approach to property management So if we were to develop this building in Berlin, you know, we would be there as I said our offices are right down the hill In Barry when we manage our portfolio of about a hundred apartments And we use kind of a mission-based property management approach Been very successful with that Most of our properties have a mix of low-income Entire income market rate units. We try to do that whenever we can and I think this project in Berlin We would be able to do that. We're actually hopeful that we will be able to get some funding People remember the housing revenue bond that that governor Scott proposed in 2018 and was passed actually provide some funding to serve a slightly higher income level so people who are at the 80 to 120 percent area meaning income so it gives a nice mix So you do have to pay rent to live in our properties. It's not public housing So most people work You know, there are certainly people who have section 8 vouchers and are on disability It's a it's a true mix of people in our housing And we're very committed to providing services for the people living in our housing We were part of the group that started sash, which is called support and services at home. It's a program where we help Function and essentially a care coordination way to help people Access the services they need but we also provide a lot of on-site things like Sashes primarily for Medicare eligible so seniors and young disabled so tight tight sheet classes medication management all those kinds of things and that's actually a nationally a Word-winning program that Medicare actually pays for because we have been able to show that by investing in people in their Homes, you know working with them right there around issues like their blood pressure or medication or managing falls That it actually saves healthcare dollars So we're looking at expanding that program to the rest of our population in your housing meaning our families And single individuals, which is a really exciting prospect And we'll be piloting that over the next year or two So we have a deep commitment to not only housing people but creating community because we believe that's what helps people thrive So a long time ago. We recognize that four walls and a roof are great But they're truly not enough for many individuals. We all need More than just four walls and a roof and one of the things we need most is community When we do real estate development one of the most important things for you for you all to understand is that We don't come into communities and just do projects We the reason I wanted to come tonight is we want support from the community You know and most of the time the community approaches us So of course, I'm well aware of all the talk around the Newtown Center and all the work that you're doing with that This Berlin mall project has been kind of on our radar for many years And when we were first approached about it, our position was this really sounds great We're excited about what the town is doing, but we'd like to see somebody else commit to Having someone live there. We just felt that getting our funders to Invest in this project to be the first one and would be difficult. So pretty much the minute We understood that the deuce of itches. We're gonna go forward with their project. We said, okay So we're thrilled that they're Doing that project. We actually went and toured their project in Essex I don't know if anyone has had a chance to do that We had a tour of the building met with their entire senior leadership Leadership team and we were very impressed with the quality of the building and the services and you know got to meet several residents so Looking forward to, you know, what will be the largest development of housing in central Vermont So it's a big deal and it's exciting that it's happening in Berlin so so our goal with this project is to Create affordable housing and as I said, it will be a mixed approach and what we'd really like to do and this is a I guess maybe a little bit out there hasn't been done yet in Vermont, but we would like to build child care on the first floor So the first floor space wouldn't be housing typically you don't want to do housing when you're you got cars driving by on the first floor It would be a fairly substantial child care center serving probably about 60 children So the need is huge in this area. We've talked with several child care providers I think again, it would be a mix of serving lower income and market rate We're also going to be speaking with the employers in the area blue cross with shields and to Vermont Medical Center even national life, you know As you know, there are a lot of people working in and around This area. So we think it would be an ideal location. There's transportation with bussing right off the highway and it serves a really strong community need so both for affordable housing and Child care so just direct you to Just a page three where I talk a little bit about Vermont Still has a housing need So Vermont we do a lot of things really well and for a lot of reasons probably because we're a rural state You know, we're in the northeast and it's cold and housing is expensive living in Vermont is expensive We have the fifth largest affordability gap in the nation meaning that's the difference between Someone's average hourly wage and what they would need to pay. So That's pretty significant And that is within a structure within the state of Vermont where we actually have a very strong affordable housing network We have close to 14,000 units in the state between the public housing that you see like Northbury Manor and The kind of work that I do which is we call ourselves Community Development Corporations and very typically Our model is to be kind of on a smaller scale, you know We're not going to build a 10-story building and very much focused on integrating and working with the community So clearly there's you know still a very significant need and for all intensive purposes there is Essentially a zero percent vacancy rate in most central Vermont if you try to you know Call and get an apartment you have to be lucky and you need to get on a waiting list And I'll just mention the the most recent Point-in-time count which is a count of homelessness in central Vermont came out yesterday And our numbers are rising again. We had over a hundred people on that day That they so point-in-time is literally one day they attempt to count the number of homeless people in our community And I think that is partly rising due to a Variety of things but certainly substance disorder and I did just want to mention and I would be happy to come talk to you about this another time but Downstreet is taking the lead in the state to help address that what is a huge shortage of housing for people who have successfully gotten into treatment The story I tell is people get into treatment make this really big decision to to address their substance use disorder Come out the other side and have no place to live So we are focused on standing up recovery residents across the state and helping to facilitate that with through my colleagues There's a bunch of us around the state who do the same kind of work And it's incredibly important work I serve on the governor's opioid Coordination Council and the experience of hearing the stories and understanding You know what Vermont is doing well and what we haven't done as well with we've done an incredible job With getting people into treatment, but we're recognizing that there is a real need To help people recover and recoveries all about Same thing I started to talk about at the beginning housing and community So we feel like that works or fits well With us and we have a goal of developing at least 12 new ones in the next 20 months But we know there's an immediate need for close to 34 recovery residents around the state So I don't know if you all have had a chance to talk or you know under See the impact of substance use disorder in your communities I know your police department is pretty phenomenal in dealing with homelessness and you know very engaged in that So I'm sure that they're you know aware of it Just wanted you to know that we're also working on that as well And if you notice when you have a chance to look at this we highlighted childcare in our strategic plant Which is essentially what this is Just from getting feedback from all of our communities we heard over and over again That childcare is a huge challenge and of course we're not going to run the childcare But one of the big challenges with childcare is the physical space getting the space right You know having outlets where it needs to be meaning all the requirements So that's what we can bring to the conversation is sort of the infrastructure And when we spoke into childcare groups They they have said that it's really hard to adapt existing spaces So when we have an opportunity to build new which we don't have all that often in central, Vermont We really need to be thinking about childcare. So so our hope is to be able to do that So I'm going to just stop and if you have any questions at this point Very impressive how much has gone into your planning It's a journey. I mean it takes us a long time to do these projects I've been doing this for 11 years now, and I'm still sometimes surprised at How much work it is to do each one of these projects, but you know It is a huge investment of community assets otherwise known as your tax dollars at some point and we want to do it Right, and we're very respectful and mindful of that. We downstream currently Stewards about 80 million dollars worth of community assets through our portfolio of buildings 500 apartments, and we take that that responsibility very seriously and through what you're doing You're also promoting the independence right individuals as well, right, and then you know it's Having been in this kind of work for a very long time I know that you know some people can kind of think well people they're not working They're not doing what they need to do They're not trying and and you know my experience of this work is after you know working with so many individuals People have incredible challenges And it's not just financial, you know that their generational poverty has a lot of different aspects to it and you know Missing an opportunity for education social connectedness so many things need to health issues mental health issues So many things come into play and and when you see someone have a challenge in one area for example their car breaks down The next thing you know they're losing their job because they can't get to work and you know, I often say to people You know many of us are fortunate enough of our car breaks down We can write a check and if we can't write a check We have a friend who can help us or a family member and often that's not the case for a lot of people and unfortunately more and more people are struggling as More and more people's you know the divide between income gets greater and I think 11 years into doing this work Having been successful in developing many new Affordable housing in this state we've almost doubled since in that 11 years and the need is just as great Eileen, do you have a time frame? I'm as you know, we're in the middle of this project with Town-centered designation and we have a lot of work And and meeting with a lot of people to do so do you have a time frame in your plans? so in our plans We are currently talking with childcare as we are talking with them all we have not You know how we do not have an agreement with them all yet, but we're we think very close to that so agreeing on a purchase price and then you know our hope is Primarily because of some of the funding that's currently available that we will be applying for funding as early as this summer now It takes over a year to that's just step one and the many different funding sources That we'll be looking at but that will be sort of a first Request for funding our timeline is that we would like to have all the funding in place by late spring of 2020 And then a lot of the things need to happen and construction would not start till probably early 2021 as far as the new town center What and we know that your timeline may not necessarily work with what I just said We are not so basically it's a decision around act 250 if you had the new town center designation We would not have to do active we're kind of making the assumption right now that As far as budgeting that we will have to do active 50 So, you know, it's it's not a showstopper for us. I mean it would be nice We didn't have to go through that process But it's not a showstopper for us and the other thing that you know I'm going to ask as a vast you and a vast Ellison twice you do pay taxes Yes, so we do not pay taxes at the level of the appraised value. There is a state law that essentially Calculates it based on income. So so what was essentially how these projects work is so The idea is to bring a variety of different funding sources in the primary one being the low-income housing tax credit program Which is a federal program that funds about 70% of the capital in the building and our goal is to have as little debt as possible In these buildings So that we can then reduce them the rent and keep the rent and we commit for ever in perpetuity to keep the rent You know below market and affordable to people at low-income levels so Like in public housing that right, you know how that works Yeah, so in public housing that you know the model is essentially housing an urban development The federal government provides subsidy every year our ice to say our model is much more entrepreneurial So we have to think ahead very long term, right? So so one of the things we do is we build really nice buildings up front, right because we know that over time Expenses are going to do this, you know and the in you know the rents are not going to go up at that same level, right? So so we are we plan far ahead. We think like 30 years into the future You know we'll set aside money for reserves so that we can continue to operate it So given all of that it's not like public housing where there's a pilot program There's actually a different state law that calculates it based on income sensitivity And so as an example, I can just off the top of my head the building in Barrie that we have I'm pretty sure when don't quote me on this, but we pay about I think 45,000 in taxes In that building, you know total Costs of the entire projects, you know, not just construction, but all the other things that went into it was probably seven million dollars So it's not, you know, no one could operate it would be really hard to pay taxes on a seven million dollar bill So, yes, we pay taxes, but you know, there's never I would just get that right. Yeah. Yeah. No, no, it's good. It's important And I sort of thought to say that I talked to many and I've also talked with our assessor regarding how it's right Right, and you know that assessors in many communities have experience with that. It can help with it Well, you provided us a very thorough presentation. It's helpful. Okay So Any other questions? All right, I'm just curious if down the road, you'll have to help the town get through to the town center project If they'd be willing to participate at all in that. In helping with that process. I mean, I think you We've discussed that. Yeah, we've discussed that Once we know what we really need that's that's okay. There's a key right there, right? I mean once you we're always open to that conversation and we certainly do do stuff like that You know, I mean that's part of the the skill set and expertise we have is just understanding these complicated processes We have not done that particular one, but you know, we certainly work with all the same players. My first town center Yeah, and after 30 years of doing this. Yeah Which is actually great. I mean, it's pretty exciting. It is very exciting. It's exciting But to have some of Dana's experience that makes a big difference and and honestly, it's It's in many ways important to us because one of the things that we probably will ask at some point is we will probably want to pursue funding through the Department of Housing and Community Affairs the State Department that funds Community development block grant funds you probably have used them for different things, right? So you know how complicated those are Which is great that you're familiar with it So we will want to make an application to them and we'll be asking for the support of you all to support that application administer that application At some point, that's where the treasure comes in Right So I do just one question about a child care going into this is Mostly for people elderly's elderly people housing. Yeah. No, no, no, no, it's not. No, no It will not be dedicated to seniors. It will probably be mostly family housing So it's actually this kind of really great The image I have in my head of the people upstairs might be able to access the child care or potentially Even work is the child care the seniors can come across the street There's the senior volunteer program where they can come across and you know read books and interact with the kids Yeah, there's plenty of land there for when elementary is not far You know when when all the issues you were just talking about with the merger get resolved. We'd love to Figure out a way to have a path through there Which I think requires constructing a bridge because there's it's pretty wet in there in some places But it would be wonderful to have the ability to connect it over to the fields and the in the school there So I think there's a lot of potential and I think a vibrant community like ours to like the 60 openings would fill up really quickly Because like you said all of the businesses are tied together Right. No, the 60s a lot and at the same time I think it will fill up real. I mean Morrisville Just opened a child care through capstone community action to open it a year ago, and I believe it's 45 Any problem filling it up if there's there's such a need. There's a huge need. I'm sure you all know this I know that just within my own staff. There's four or five people who really struggle So Thank you so all right, thank you Presentation information from the state of Vermont on the instruction Again So good evening, thanks for having us again, we appreciate the opportunity to come Answer some questions. My name is Natalie Boyle. I'm the public outreach So I handle all the information Liaison between V trans or the contractor or Mike if you have questions or concerns if you're on my update lists You've been getting information from me if you're not I'll leave some cards here, and I have some fact sheets I'll leave with Dana that have my contact information on them and feel free to reach out to me and I can Keep it connected and get information to you So with that so that you understand who I am and what I do I'm going to turn it over to Bruce and Mike and hopefully we can answer all of your questions about the Project and about the upcoming closure in June Sure So again, my name is Bruce Narn project manager for a roadway design in V trans We're here to talk about the exit six closure again This is something that we've actually been in front of you back in January on Just that was more of an informational thing and now it's time to actually Construct the project. We do have a closure period. It's going to be starting in on June 18th It's supposed to be the June 18th to July 30th And we're really here just to make everybody aware that this project is it's it's come around the schedule has been made We have the or construction on to to do the work again, this is We'll be closing this for six weeks sending traffic down to X is seven And I think they're gonna be a lot of use airport road Discuss some some legal load with respect to you lifted it at that time But we are planning on sending a detour that will send them down in 62 through the very same It's getting in back up to to 63 We again looked at many alternatives before coming up with this plan Fencing scaling, but this is the most effective analysis and the safer analysis because we can Blast the rock way back to sleep and then we can walk away and never have to come back here again If we do scaling or rock-downing is basically just putting on a band-aid on a problem It only lasts up to the of 15 to 20 years And with the cost that we looked at it just made sense to you to go with a blasting route and Because there's not a lot of room in the exit six. We decided it was the best to to close it down So obviously that's gonna mean more traffic coming through Berlin on exit seven and throughout this we are on the roads Again, this is the safest alternative that we found and we thought it was the route to go So we're back in front of you kind of this is a pre closure meeting for everybody Just let everyone know that You know time has come we're a month away. We have a contractor on board Everybody's driven by there. You can see that they started doing some clearing you can see just how much rock We are dealing with there's quite a bit of material that we're taking out. I think it's forty forty thousand eight hundred yards Forty three thousand cubic yards, so there's a long material that's coming and We're looking to get you are Blast in and out of there quickly We have a couple new board members you want to go over the light foreclosure and everything sure Closure where we have set is six weeks. So June 18th to July 30th is is the plan closure I can show you some plans of what we are talking about for magnitude So this is a typical section of the left self this dashed line is what is existing and this solid Dark line is board is proposed so you can see there's quite a bit of material here, and this is actually 1,400 feet of this you know this material 600 a feet of it is within the ramp itself so the proposal is to Start in the ramp on the north end and work south to it is a native point where it is safer vehicles to to use a ramp without fear of Material coming into the travel lane as well So just with this magnitude of material the equipment that it takes to to move this Material around get it on trucks and truck it off. It just it just it just made sense to close the exit down We will be utilizing rolling roadblocks of all the blocks Inform traffic officers or UTO's will be setting up Down the interstate believe it's around seven seven miles. We're gonna move it back farther south Just For Happens we can get everybody off exit five and we're trapped on the interstate We don't think anything's gonna happen, but we just want to go that extra route to make sure we have That insurance and this is to get the contractor approximately 15 minutes to get everything set Set up the blast and they can check the roadway on 63 interstate both northbound top out make sure there's no Material on the roadway so it's safer vehicles to to travel through the UTO's a pole over again But the trap traveling public continue anyway, and our plan is to do it after rush hour So we're gonna start 9 30 Christmas whatever you're planning on the way most of the morning traffic's out of the way We we are allowing work seven days seven days a week So basically when they they get to go ahead from June 18th. They can be non-stop for 42 consecutive in 43 consecutive days and until the work is is complete to Get it done as fast as we can That is the scope. Um, you guys have any Questions you'd like to discuss and you're still taking the rock to bruce those So they won't be on other other routes and just be quick Is there a plan for emergency services? You've all been in contact with emergency services. Yeah, we actually had a meeting not yesterday day before The sheriff the district VSPs been notified and we have a plan that's why we're starting to roll on this roadblock back farther Just in the event that something does happen We have to close it down for a period so they can either fix the road or remove the large boulder and And we have an alternative group for ambulances and fire trucks and so everybody can get through Nothing you have to do direct communication through everybody in case that something was happening right before Correct, they can call it off the sheriffs. They have the radios and their Chairs and I have direct contact with us. So if something needs to happen at that moment we can not blast Yeah It's like so I mean this is all the interest of safety sauce it is an inconvenience we know but Could you describe the detour signage for us? Yeah, they will have So basically Everything will be showing 27 down around on 62 We are Portable message board on the interstate Prior to exit 5 Yes, so just just so people know that exit 6 is closed and video traffic We're not going to send trucks there because But just in case anybody wants to go down exit 5 to go that okay We are going to mark that but just so they are aware well So we're hoping that that will Determine the traffic so it doesn't use exit 7 Right Construction will be started they'll be prepping to for the blast in the morning, but we won't start the wrong Maybe two but it won't be in the afternoon I Slow them down so we get two cruisers in each lane of the interstate and they drive in a slower pace To give us that window we put flaggers on the ramp so nobody can get in to the blasting area We're blasting and it just holds traffic back long enough so it can shoot move the rock out of the road My people through what happens on the weekends in July 4th, so for July 4th holiday We are actually going to have the exit 6 open again. So it's supposed to be open to date before The day of the day after the holiday Weekends it will be closed down because we want we want them to utilize every day possible to They will be able to work until 7 o'clock at night, but the boss will be obtained for earlier Apologies to the contractor, but there are other penalties to exceed the time frame. We are we are inside of this inside a period But six weeks And what what has this believe in that it will take the full six weeks So there any anything that's being done to minimize that or that's why we're giving them seven days a week to hopefully expedite work This is being incentivized so They get it done faster It's not they get fine. So it's in the best interest of the contractor Any more questions for them about safety or anything? Like Natalie said she is sending out This is so if anybody's So that's when we can expect Inspector to really be you moving The other questions for the The additional We're expecting any As far as traffic congestion and we've talked to very city and we're going to be reviewing Any any congestion that's been maybe happening and we can art you'll be trying staff to help work with them on timing What is the approximate car count Do you used to know That's a while ago And again, that's something that we can We can evaluate their The timing like some you're gonna like some side streets that you're not going to get as many vehicles coming on to Main Street We're gonna be getting the traffic so you can increase the length of the green for the Signals on Main Street to allow more I see all the more vehicles on the side street and that's something you're working with you would be working with them as As needed. Yeah, it's something that we can't predict now. We have to really see it in place until we can Can you know do any changes for that? Are you going to use the airport road and We aren't going to We aren't going to sign it. I do believe that local traffic will find the Path of least resistance. I'm sure many of the locals know that airport road is Is an option and they will be cutting over Yeah, I do anticipate a lot of them Because the airport road in that part is Traffic And I think Natalie has been in contact with some of the trucking companies possibly just to make them aware is that You know the change Numbers show approximately 1,425 use that exit peaking around Where's the traffic count on the weekend? I don't know if I have a broken down for a weekend and weekday. I think this is a Just weekday numbers. Yeah, we do have truck numbers which It shows like single trailer trucks. They're approximately 79 which is you 2% of the total Total traffic they use that exit so an additional 79 per day. We'll be going down through very city You have a question for me trans, thank you folks very much Driveway permit from mr. Tell assembly. Yes, we have a Application for a permit to fix an existing driveway at 304 Bartlett Road The culvert has heaved up and they'd like to have it lowered back down and have the driveway widened It's currently 10 feet 3 inches and they would like to extend it to approximately 16 feet I have had a conversation with the highway superintendent about it, and you didn't raise any objections I don't know if the tremblies are here the issue is hello. Did you want anything they wanted to add much come on out? Yeah, I think it's really straightforward. Yeah So we did not see any issue with that I thought it was very thorough Motion I make a motion that we accept the driveway permit as presented and again It was very thorough and the fact that Tim does not have any issues I Hearing none those in favor Those opposed motion carried I'll have Tom get this to you. Okay. Thank you. Thanks for coming Um Tim roadside mowing garage heating come on up No eat We had put out the roadside mowing is they were due today. We received to I usually give you a cheat sheet But I didn't have names on these so I didn't cheat so if you if you need me to Help you remember what the bids are I can do that This is a roadside mowing bid was received on May 16th at 1150 a.m. It's from Lampson property services Here in Berlin on Walker Road the price for mowing road sides will be $5,500 This is the one pass both side and a second pass on their green roads Hourly rate is $65 per hour for any extra mowing that they may want So that was one pass Although there are some that we require two passes is that right? Yeah It says one pass both sides and a second pass on the agreed road. Does he say if it's an over-the-rail mower? Does not indicate any indication of what I've put out over the rail so I Talked with Sean and he was looking into renting one But I don't know it's gotta be an over-the-rail mower because we've done it with Alan over-the-rail more and It's terrible. I mean it's a waste of money as far as I'm concerned So this bid is Donald Dexter Was received today Submitting this letter as a bid proposal for your roadside mowing for the 2019 mowing season bid price For one pass mowing of all year class two and three road sides is $5,000 With any additional mowing needed down at the rate of $75 per hour Bid request is for a six-foot mowing pass. I assume that this is an uncorrected error from last year's proposal The over-the-rail mower I have cuts at a five-foot path, which I believe is the widest available Hopefully this will suit your needs Where's he out of William Stone? We use will have used both of these things before Don't know did it last year Happily very a lot of people say it's the best they've ever seen done. So I mean how many hours would you suspect that it would take for the second They were another pass. It's like it what I want is a lot of the black top up here on the hill like the airport road and stuff But pain turns like law woman lawns. So there's no mowing anyways In Fisher Road and Granger Road is you know, there's it's mainly around the airport Scott Hill area Crossdown Road Cocksprout Anywhere's that it's the problem and last year he did most of our intersections with two passes You know to get you know, he didn't that was he didn't charges for that The only thing that he charged me extra was for the airport Scott Hill and where I went around with him and showed him where I wanted to pass so It was you know, I think it was like I want to say like five hours Do you remember what the toll was for his mowing? I could find out I don't It's similar to this I think it was like this. I think it was like 52 As I was gonna say somewhere in there somewhere in there. I started to get it. It wasn't I mean So you went five hours over the So you was saying five hours for the second yeah for the second time so a 75 an hour about 1500 I think the mowing itself was the same His mowing is the bid is the same as what it was last year you would like I can go look now but you say he's Sean hasn't got a well. He I talked to him the other day and he is gonna rent one for a week Yeah He's got one with ten go Ten go The third week of July He I know he looked he was looking at one last year to buy it and it was only a three-foot one And No, because then you're not you're not gonna get a good job because you're gonna have that No, they all was in Williamstown and he's the My way superintendent for the city of Barry The you said about five hours of yeah, I Don't know that we have to I don't remember to be honest with you It wasn't a whole lot. I know that because there's not a whole lot to do but the airport road in Scott Hill and I'll hear needs to pass this because the grass gets up and you can't see and Well, I just looking at looking at this if that's the case It'll come in still Under lambson's bid No, so it's gonna have to do it too, so he's gonna add to his yeah, that's why I was curious at the difference in rates 54 75 compared to Actual hours 5250 2250 Yeah, well this budget also includes some trees, but Yes, 5250 by 1,250 that's what it all came up. That's what it was. Yeah all the hours build. Yes You were very close. You said 5200 I thought great memory. Could you be a little more precise next time? I Know it wasn't a whole lot because it I mean it's clear sailing I mean, yeah, what what needs to pass is is open You know like over on the end of Scott Hill Grows up there. You can't see cars coming It's just you know, it just needs to be done Took him around showed him all the roads and All right, but he had a little dinky more so Didn't mow very good That was it wasn't over the rail That's you got to have it over the rail because if you don't you're not gonna you're not gonna get a good cut Because you the problem you got is to get it to close to the ditches and you're gonna be in the ditches Here motion I Make a motion that we accept the Donnell Dexter as the low bid Unless there's further discussion or concerns second second Any further discussion? Those in favor aye All right those opposed motion carries Mixed on the list here is your heating system You remember last time when I spoke to you about the heating system. I couldn't find one of the quotes and so I Called Gillespie and got a copy and then of course I probably found the original one. So there there we go. I wasn't We have two quotes For the same equipment, this is a propane fire 250,000 BTU modine unit heater The quote from Gillespie 4,090 for one That oh, okay, that's per heater 4,090 the other quote he gave was an oil fired heater hundred eighty five thousand We were leaning toward the propane more that's 7143 for that one and then the price we received from Robert Felch For two units if needed His was 51 Yeah, both of them knew and I did notice that it was two and slightly larger right Thousand as opposed to the 300,000. Yes. Yes, right and Since we first started this this discussion the other furnace has has Do up the ghost it must have heard the other one was broken so I thought it would keep it up Is the quote from all of them all hanging furnaces yes, and that's what you need They can use they can use the existing pipes for the exhaust They're just gonna hang them right in the same place. There are oil furnaces are hanging The only thing that's different is that they got to re-pipe the fuel and do And then those felschers include the electric to they included the gas line I Don't believe his electric costs or the electrician costs. It doesn't appear so I thought it wrote I thought it said on your install It's it's a install it does say install Anything so no, so it sounds like like this. Yeah, I think it's included Pretty sure he said it was everything That's what Bobby told me the Gillespie did not include the electrician We know both vendors both reputable and I mean we've used both Bobby doesn't provide the propane And our main goal is not only because It's cleaner better than oil is our underground oil tank is getting old and They would like to put the propane tank by the generator out here near the fence so that if you ever decide to Switch this building over to propane You just run the line from that tank right over There's no further discussion. I make a motion that we accept Robert Felch's quote for two new BTV hanging gas furnaces. It's the lowest bid based on two and it's a bigger system I'm going to do the digging We've got to cut our black top over there and put a ditch But Bobby suggested to make sure that we it's plastic Well sleep it or no the line is plastic and he said put it in condo and under the driveway Just to be on the safe side and just come up the side of the 90 degree it's it's the line is inch-and-a-half Line that feeds them so if I went with two inch condo it You just shove the line right through it. Yes, there's a sleeve. Yeah Now if anything ever happened, we don't have to dig the yard up again So this one from Bobby felt he says Quantity one but it's for two heaters for two. Yeah It's on the right under description of work Brad, yeah Took me a minute to catch up. I was trying to figure out why the significant price difference All those in favor of the motion Motion carries Thanks for handling the digging too and you'll make arrangements to go less people to gas Now we move on to the truck Yes, okay highway truck come on up Support good evening. Good evening. How are we doing good? I Won't lock this precious sign over there. Well, I appreciate that Tim I'm Dan Saints here from Clarkstruck Center Tim. He contacted us about After hearing all the horror stories of how far out new truck to the Rizar Asked about when when do we need to start talking about one for this next year? Currently placing an order at this point in time trucks are being built out in March and April of next year The other boards are that filled so we discussed a couple different options with them and We have as we have in the past I think a couple of your trucks so far have been stock units that we have been building and Together with HP Fairfield Company here and I think they that the town has purchased the one that we're trading Came from Tenco and that was that was Same thing. They they had it as a direct at that time. Yeah, so We have one currently on order that is actually building in Middle to end of August at this point in time Berlin blue Imagine that we just picked some different colors throughout the year what we can what people may buy Not that we had an idea this is just having to be a good time I guess at this point in game So we had Tim had talked about it So what are some different options that we have so I had to come down and had looked at the truck that you folks were Looking at trading and gave a gave a trade value in and a bottom line price But then I guess I probably should have brought some copies for everybody Tim in the past we've had some differences in in Extended warranties five years six years. I know you keep your truck seven Well, we now have the option of having all seven years of full coverage of them now So one of the things I looked at is a truck it up for trade all warranty is Expired at this point in time on that truck has been correct has been expired. So With the truck that we have being built to be ready to go for winter time fan this year One of the things that we talked about with Tim And it did bring extra copies of this for everyone if it was something of option Take one and pass around It's a company that we deal with called Kansas State Bank and we specialize in municipal leases And what we had done I'll wait for a copy here for everybody just to show some options if it's something you folks I'm interested in I know it's not specifically your year plan to purchase but It it gives you some different options or anything you might be interested in so if you look at that formal proposal sheet Option number one Acquisition cost is the total cost of the chassis with the full seven years of warranty and the body included on top of it Including the plow that the team would request to use minus the trade-in value giving you that principal balance of the 155 647 So that is the same throughout all these options, but I just want to go through the options option one is Maybe you have most of your money, but you won't have it all till next year Approval for your capital planning. So this would show trading in this truck having that principal balance left You would have your first payment or your full payment would be due one year after you receive the truck Being that total of the one over on the right-hand side the one 61 437 So we go one year with no pain you go one year no payment at all You run the truck for one year your one payment is due at the end of that one year That's one way and then the rest of them I just kind of it it put had them put together a three-year four-year and five-year Least option for you folks with a dollar buyout at the end basically is what it is and those payments on the right-hand side would Correlate with the three-year four-year and five-year if you decided to do a lease and do a certain amount each year But the top one was the one that didn't know if it would be the best scenario for you folks And especially looking at like I said, I looked at the truck that would be up for trade this year The warranty has expired on it. We know in today's world that one repair can be very very easily could match what that interest rate is on on that amount of money just to Make that payment one year out from when after you receive delivery the truck What would happen if the budget wasn't approved? We don't we haven't obviously Worked in this budget and it hasn't been approved by the footage that is there an opt-out And if that would be the case what would am I looking right at it? Well, I think is there's something in the bottom of that Lease proposed across the leasing stuff doesn't all get situated until right I met you know Trucks ready to deliver and the town goes through that process of that I think there's some different. I don't know the rules, and I'm not going to try to state them Correct, and I think that raises that's different avenue versus what I wanted to do the exact yeah So that means if the budget doesn't pass right right if in the event But there would be a cost I mean worst-case scenario the budget didn't pass and Obviously, we can't give the struck back, but Technically if we had to give the truck back what would the cost be for using the truck for a year? It's a very good question. Yeah, I don't know other than looking at and then with your interest is going to be obviously You know you know what I'm asking. We're gonna have something to question. Yeah, that's a very Very astute of you to ask Exactly, but anyway You just scared all the other people to take a look Not that I expect the budget not gonna pass but you know No, I it's funny We you know I have a lot of questions with difference like boards and that is one that's never been asked and it makes It brings a very good point. We've had very good luck Only spending what people give us permission to spend And You are you firm on the trade-in or is there any fluctuation or Negotiation that was based on Knowing what the truck is right now. I took pictures was a week or so ago Ran in the NED a value saw what it is and knowing that we would get that truck probably before Another winner if it went another winner, then we probably have to reevaluate it at that point in time What years that's right or trading 13 I think yeah 2020 and the one would be and the new one would be yes, and also International is still In conjunction with consolidated fleet solutions that there's a thousand other rebate that comes back to the town after delivery of the truck As well just included this in here for you What does the extended warranty? You said that you can go longer than I have now we now have the availability to put Seven full years of coverage on and I did I did include in this Dana Maybe I should have emailed it all to you ahead of time first But I've included the standard warranty in here, which basically is a year on the whole. Yes There's other components and coverages that go a little longer But I did put all the all the details in here of extended warranty coverage everything that is covered in the vehicle Everything is covered in the engine and after treatment solution. I can read it exactly all that So I put that all in the past. I think the international has had some differences in time frames and Mileage and so on and so forth and it never was a you might have five years all this one truck There might be five with some six-year increments on other items of this one truck But now we can do seven years on all of it Which I said if you I called him instead of you if you keep in your truck for seven years Would you like to have seven years of coverage and he said yes, we would if we haven't been able to in the past But we could that would make sense to do that. So that's what I included in this Well, it's just like the last one we traded The new 18 And the warranty was only for five years And we kept it for seven the last two years cost him a lot of money What did you say was the the time frame from the time of truck is ordered till you get it if we were to order a New if I were to go home and order a new chassis tomorrow If the new truck probably won't be built until March Ish, maybe even in April of next year Our boards have filled up considerably More than what we ever thought it would and this is why I mean That's also faces chocolate when I said Berlin blue. This is why we kind of went on a limb this year and Ordered up quite a few tandem axle trucks For town municipalities and we're building them with the different Tom manufacturers We've done some construction dumps this year that we don't ever do We've ordered five and three of them sold before they even got their yard It's just people people are looking times are good people are looking for things and they're hearing that the orders Are out so far to get something it just it was perfect time to be able to have some of this So and you never know I mean if somebody Not forbid something happens and they roll a chuck over tomorrow and it gets told then then you need a truck The town can't go through the next winter without a truck So it's it's nice to have something available for those occasional occurrences that things do happen Tim the truck you're trading and is the one that we waited for like those six months down at Perry City Is that the next one? There a copy of the finance the contract in there yes there is correct I just bought extra copies of that for you folks to all see that but it's all in there So the cost of the truck is two hundred and five thousand six hundred and forty seven dollars with all the extended warranty in it Yes with warranties and the equipment now did on the truck Yes, correct, so at hundred and fifty five thousand six hundred forty seven and what is in the What is in the budget now for a truck until we have any left we have This is our issue this year. We have the equipment and structures account Budgeted for two hundred thousand dollars. We have Richardson road culvert that has to be finished this year and that We might overdraw that account even with the way we are that could be almost two hundred fifty thousand Now that's the worst case scenario on Don't call No, I watched Norfield Slettingen's meeting and Jeff called them three times to see if they were going to get a paving grant And they said don't call here again. Oh, really? They've been well, they were very generous to us last year and if we didn't get one I don't think we really complain too much But that's what I'm thinking Brad that we're going to be into that for 200,000 anyway I think the I think we have put some money into it. I think we have with some of the Preliminary work, I think we've got about 15,000 into it I like that you included the seven-year warranty now Being a past service manager of Clarks for seven years. I Am a very firm believer in extended warranties things change so much today compared to what they used to be I mean Just just the two of them to me the net he's up there over there's Next to one piece So are we talking that this truck if the board went forward? When would The town receive the truck this July or something? No, the chassis is going to be built into late August We'd see it. Let's just say end of September the longest scenario and you're going to have Okay, so then the payment would be due somewhere in the fall of 21 Right, oh 20. Yeah. Oh, this is 19. Yes 20. That's not You'd have the truck at well One year deferred lease If we got the truck delivered to us in September of our 20 budget Right, we wouldn't have to make Compatiment until September of 21 budget. That's right. You know, that's what we were saying Although calendar year is 20. Yeah. Yeah, that's what yeah What do you have to have an answer on this? For somebody else signed for it Don't just think about having a look at it. Sure. I mean, I think I think we need that would be why I think we need to look at this I might also suggest we might have other options Yeah, it's just an option. I know and we appreciate it And the breakdown is in this as well right now you're asking me now the one thing That we got to consider is is if we don't order a Truck before the 27th of May The state contract ends Sorry Yeah, you're right. Sorry. I didn't catch on that. It's actually it's May 21st is what I saw today So the state of this. Yeah, well, I look down to see what it was So we currently hold the state of Vermont contract for the V-trans trucks and the discount level is is a very decent aggressive level Yeah, which brings the way the price down for all municipalities within the state and when I I submit for a special pricing assistance to the international going okay this truck I'm proposing to the town of Berlin the pricing customer is not town of Berlin and pricing customers the state of Vermont That gives us the higher discount. They accepted it They gave me the higher discount of 46 percent based on January 2 of 18 price pages And that's good through May 21st at the end of May 21st V-trans has accepted our proposal and They are trying to go up through the chain and come in Nothing with the state is ever fast. We don't know if we'll see anything that she were before the Sorry before Lies in slowness to so what will happen even if they accept it after the 21st This is the time of year that we don't like because there's always that guessing game after the 21st they will be an increase in prices of chassis and They will also international will take the price page of January 2nd 2018 And they'll probably move it up to January 2nd of 2019 price pages Which is an increase and then they'll adjust the percentage, but it won't ever be What that is it may be close, but I know it's not going to go down So my question is is that if we're gonna wait until Put it in the budget next year We have to order it otherwise we're gonna lose that yeah discount, and it's gonna be Long time before we get it. So just out of curiosity. What was what was your question is? I don't know. I mean understanding that having Diane look into what did you mean by that? Whether financing options are available for us through local banks and what Diane's a treasure. I Think we need time to look at this And frankly next Tuesday is not going to give us enough time You know, I don't see but Yeah, but I mean That's not taking the truck this year this. Oh, I understand It'll be the next budget year. So I mean what it what it is is gotta be ordered. I Mean usually with things like this. I send them over to Rob Something that we do we have to take it if we have the order I'm trying to I was just thinking What do you think you would need for time to get all of your information together? I Would say by the next select board meeting which is June 6th because I think Because you have been a very valuable customer to us and we do tend to cater to municipalities. I Don't even mind You can hand write something on there. Yes, we accept this pending our next town select board meeting on such-and-such And that way I could I could hold this truck at this pricing For you and if it doesn't pass I'm okay with that I'm in favor of that. Yeah, I think that that might be And and it is sizable an option one is good But like we said Diane might be able to have some other Options if she has that extra time that would be very helpful the I like that proposal one issue we have with in the budget this year if we were to take it out of the 2020 budget we do have money Budgeted in that budget and within the budget the select board has the option of Spending it within the operating budget they can spend it from different lines if they want to we very rarely do that because it's It gets confused is not right however, I Would hesitate and I I hate to be the naysayer, but I would hesitate to To me that's an agreement that really isn't an agreement. I mean they haven't they wouldn't vote on this until June 6 So I don't see You know almost here, you know two weeks from tonight. Yeah Actually, I did I did a lot of these we did a lot of these this year People were nervous again knowing how far out trucks were We you know and we wrote up the verbiage and and just a you know pending your town meeting approval And we held it under that as well And so we we can do it under a slight more if it's something you're interested Yeah, they're happy to do that My only input is I just think we need more time because I'm the one that has to explain this to the auditors All right I mean we've been a good customer he said so like we'd like to just kind of stand on or that anyway I would love to it's what it's what the state of Vermont was so what is our little signature change? What up what we would do at that point is we would change it from a stock order truck to a sold order truck In international opinion because the special pricing assistance is good through Actually brought a copy of it. Maybe not good through the 21st No, I believe so and if it's changes to that then we're good there So say something something bad happens come your next meeting So it'd be like if we ordered a truck for somebody and now and it's happened to us this last year We had it we were in a truck for a contractor and before the truck came in it already gone to the body company And he says I'm selling my business. I don't need this truck anymore What what do we have to stand on we could fight and go against but it was a specialty truck something that was very different and We can't stop it now. Let's get we've committed to a body company who's going to put the body on anyway So if it doesn't work out for you folks something else happened, okay We'll turn around and they'll go back into our stock inventory And we'll be in our be in our yard and waiting for somebody else to buy it But at a different price structure at that point time could you email me what? Statement would be to hold the truck what would be required sure and so that I can send it through our lawyer Yeah, I never had an attorney say no, so yes, we come up with something for you Well, I mean I just think that you know, it's better. No, and that's that's only fine But better than handwriting it on here right now and get you there. Yeah Yes, I'd be happy to do that because really I mean to me Is it a binding agreement? not really If the board votes on June 6 not to pursue it Yeah, I just imagine you could order with the assumption that we're gonna take it Well, this truck is our this truck is currently on order. It is a little though. It's the Berlin We ordered this truck much. Well, I think it was September of last year anyway. Wow, so it's coming It just I know it hasn't built anything to take a lot of this That would be June what? I'm sorry, you'll have to cancel Your surgery goes better than mine did No, Josh, please All right, thank you very much Certainly, I will I will probably let you know Dan how that works out by No later than Tuesday I hate putting that sort of pressure on that's not me It's not how I like to do things But I just like I said, it's that time of year thing was that the end of the state v. Trans contract That's coming to an end and they're they're allowing in in proposing to go forward another extra year with it But they don't they wait to the last minute to do it And so and you do something about Thank you We'll let him talk to us Good night, gentlemen Okay, Dan blackboard agreement We had two more It's him and then we can we have would you like to speak about co-os Coos rail. Oh, um We've had We as a town hasn't had a great big problem down here other than garbage every year refrigerators and TVs and tires The town don't down there, you know, I know that but landowners have and They want to know if they can gate the road because nobody else owns any land in there, but Henry leave you chip legu Morsefire and us There's no other Landowners on that road at all And while they said it's a three I think that's problematic No, it's not only through. Oh, no, no, just I think it goes where the dump used to be But you want to take and get it up? Henry said said a gate chip doesn't think he really wants a gate. He'd rather block it and Leave it open so if somebody wants to hike down in there or a bicycle down in there It's you wouldn't believe the damage they've done down here in the last two weeks and then Brolin PD got called had to go down there and the guy just tore everything up lost his four-wheel drive and his Thing didn't have a driver's license It was Terrible I Mean we got the house at the top of the hill. Nobody's living there. It's up for sale and you Probably mr. Lagu you won't it someday because what's involved in getting coups trail Change to a class four I think you'd have to have a public hearing on it and then it'd be a bow to the board Well When I was here before we never plowed it it was gated We never plowed down in here. I was shocked when we came back here and found out we had plowed down there I don't want that brought that all Well, I'm thinking that if we take and kick it now if we can get down to a trail that we want We're gonna plow it or doing anything else we can They can put their blocks where they want on top What's the time frame on that data? I would say that it would take By the time you advertise your public hearing and had that a month Maybe and again, there's probably some steps that I'm not thinking of that. We'd have to review We do have a policy No, no, we don't go to bed You want to pick on me job? So it's I mean if the boy had to put a new culvert in down there last year because It the beavers damned it up and then the damn broke Yeah, I ruined the culvert so we ended up had to put a new culvert in so it's already got a new culvert in down there There's only one on the whole road But I mean I think it'd be great not to have to maintain that road for that goes nowhere Well, see what it takes to do that That'd be another thing for the six Because every spring Yes, but but Morse with it come out in Berrytown right there at the where you turned down with Bill Wolfe lives Oh, really? Oh, okay, but Morse has already gated his end of it. So evidently he's done something with Berrytown Or just gated it Yeah, or something. I don't know Probably no, but they've done a lot of damage down there for a lot of damage Well, a lot of time and money spent for us down there cleaning up all the garbage because there's nobody around They just drive down there and throw everything out Or say we're gonna that day, then I will yeah the sex and I'll have answer for you by then The other thing I got was I got a phone call from a guy in Berrytown Eric is his first name can't remember what his last name was and He wants to know if we can put guardrails on the gun club road, which is a class four Up at the top of the hill there where the ledges Looking over the Kubota dealer you come down the hill you get that shot for yeah before you pitch down I I don't believe they can put guardrails in yet because it's all ledge. They'll never be able to hammer them in So they'd all have to be bored That's gonna be costly. I suggested to him if you guys go on with it I already have Jersey barriers down there that we use to block the road off in the wintertime. Yeah, so it can't be used Um, all we got to do is move up the hill move them up the hill and put two of them on We got two of them down there on the bottom And then we got one at the top, but I don't want to drag that one down from the top But we could put two on the corner Something was more than that on the bottom. Oh, there's blocks. There's only two Jersey barriers Couldn't use the blocks to well Yeah, I don't think you're gonna need to because the two Jersey barriers are gonna It's gonna take care of the corner So make sense to me. Okay. Well, I wanted to get He called me and wanted to know what I what I could find out and I told him I talked to you guys tonight and Sorry ladies And See if it would be okay with you Do you open up the one color yet? No Not until Monday And Raul Hills not open either. I was in Raul Hill Week or so ago, and it was the water was just coming out of the road everywhere and it was muddy So if you open it, they're gonna totally destroy it. Yeah, they only supposed to get graded once a year So I'd rather hold off until it's dried up some hard The excavators over there right now, so I was going to do Do it Monday because when I was in there on the bank slid and plugged up the ditch So we gotta clean some ditches down through to get the water going to the culverts and Cross-town road is back open And I know you all gonna email Yeah, I got some nasty phone calls From the same person No I mean we changed the culvert over there by Gary Richardson's yesterday and it took us all day because the ditch filled up with water and then The culvert kept trying to float on us when we were compacting it So I mean it's still a lot of water in the ground Yeah, I mean it's open and I don't know how long it's gonna hold up right there on that stretch below Gary's and the thing I don't understand is is The culvert that was in there was wicked deep And I think the reason for it is is that we've had to put so much gravel over the years that we've built it up So and there was no clay. It was all gravel. So I don't know why it does that I mean it the humps We're five and six feet high Well a lot of water in there to freeze Lift it It was it was bad right there by Gary Richardson's and then and I sent them over Monday and was gonna see if we could open it Monday and to me was They were hauling gravel over to him to cover up the stone that we had to put in there to get rid of the mud and He said that the cracks opened up good four inches a better When he drove over it just the road just went like this and opened right up You put 3,000 cars a day on here I think we opened it today about 230 quarter to 3 and I think by 330 there was a thousand cars I already gone over it Well, the word got out quickly because well I mean to have any and TJ went over there and took the sign down in Riverton and before they got up to to Where Chris were Donnie Mercer used to live they had five cars behind him Just taking signs David Mulprey said to me is that I think they put out a red alert that crossed down Piliar to so people may have been looking for a really But so that's I guess that was it for me, but unless you want to talk about Remember I asked you before the meeting about We got some major money to spend on that truck The hoist is shot It's like what is the hinge or the piston all the piston itself is so pitted It's all I mean he puts it down. There's a whale everywhere could someone look at it and Give a list of what it would I didn't look at I know it's gonna make a list I got up the cost is well I know what a hoist is because we just had to put one in Timmy's yeah, that's what I'm just saying It would help me that's thirty three hundred dollars right there with installation. No, just the pistol sister piston $500 for labor to do it and we're fighting with the guy that was here Fairfield right now because The host was under warranty and in Timmy's truck and We couldn't get it down Jeff Newton helped me Down at the city garage to get the hoist out of the truck He came over with a backhoe with an extended boom and we got we got the hoist down on the ground and then Crosstown tolin took it to Morseville the Fairfields force because they wouldn't come down here Their their insurance won't let them work out of the shop so Anyways, they sent it back to Mayot and They tore it all apart They found a complete Shop rag inside of the cylinder So what it did was is it plugged up everything so that the oil couldn't come the one up But then the oil couldn't come out So it wouldn't come back down And they want us to pay for it. I said I'm not paying for it There ain't no way we put a shop rag in there And that's a brand new hoist because we were out here fixing the police department chair And he put his body up out here and he blew a seal in the first one So that one was under warranty They took it back and they put a new one in and never said a bit work But now they they claim that we put the rag inside of that Well, if the rag was in there and it had to go into the hydraulic tank had to go through all the lines Filter the valve now. How can it be a solid right when it gets there? Yes so that was They sent us the bill and Diane The bill the other day because I talked to Mike last Wednesday at the truck show And I told him I said I got a bill and I said I'm not paying it And I'm not paying the labor of installing it because if that's the case you're gonna pay me for having Newton take it out And he said no, don't pay it. Well Diane got a nasty Thing in the mail Tuesday, they won't it responds Huh, we sent an appropriate response I talked to Mike about it outdoors tonight here, and I told him that Diane gonna think he said don't pay it he said because either Mayot's gonna eat the cost of it or Fairfields is going because he said there was no way you guys could have done that damage to that hoist so But so I know what a hoist gun costs us I'm kind of surprised that the of course it wasn't loaded the truck We almost think it'd be enough oil pressure to blow that hose that rag out of there Is well we unhooked it we unhooked the hoses to get it out Yeah, and on a drop of oil came out of those hoses the city of Montpere's got that 313 or Yeah, 319 or whatever cat excavator. That's a big excavator on tires rubber tires He stood that thing around its rear wheels pushing down on it with the bucket trying to push the cylinder down Do it They had picture that's what it was Okay, so but and then then he's got to have new tires And it's got to have a new Cylinder on the front of the wing that's $1,000 and the cylinder on the back of the wing It's just from being used. That's all it's all pitted and swore out Santa salt's getting to it Well, you don't do any saltin versus in the in the back of the body is all cracked I mean we can grind that out. Well, but I mean there's there's Somewhere yeah, we just had to put on new Suspension cans on the back that was $600 Yeah, we had to run it through this past winter There's a hoist and the cylinders on the wing and stuff. That's That's the leaking or just oils leaking out of them bad TJ had to put plastic around his wing towers because the oil was blowing on his windshield At the end of this year Every time you pick this wing up and down the oil would squirt back onto the windshield But we take the plow frames off so they're off for the summer. So it's not a problem now Okay Okay, black road agreement class four Briefly want to bring you up to date on that kind of building permit And I'm looking to get the maintenance agreement widened out and also to see if I can get the town to Maybe plow and sand in the winter With that I have now, you know, they approved for me now I've had a couple times and this has been a few times throughout the years I want to go home and that road is on a GPS and it sends people down there as a shortcut to Norfield They don't realize that they can't get any farther and then back years ago a dead ensign got put up there because if people were going down through and tearing it Where I couldn't even get home there this winter because someone was stuck stuck in that stuck down there and I've always taken sand like a sandbar down there and People that use that black road use up all the same use most of the sand up and you know I use it when it's bad and you don't throw a couple troubles out there And I'll come home and the whole driver will be saying I can see where someone was stuck down there I like to say up You know, it's kind of frustrating when you go to go home and someone's stuck and you got to pull them out Of your driveway and there's been there was at one other time this winter when I was out of town And my wife couldn't get down in there So I really like to be able to get that widened my agreement with you guys widened out a little bit and see if I can get the town to sand and plow it and I would Don't really want the greater or anything needs to go down there But I have like a York right on my tractor where I've maintained that road for over 20 years And you know, that's that's pretty much it. I'd just like to be able to get that 16 foot maintenance agreement that we have widened out to Maybe 24 feet or something All right, and I dropped some Some paperwork off to Dana back three or four weeks ago It's zoning, you know requires a 25 foot width to access property I don't know where that you know where if that is you know, falls into this issue because it's a 50 foot right Of way down there now, and I'm only allowed 16 feet I don't know why I don't have 25 feet or You know why I'm limited to the 50 foot that goes down through there I'm still and I'm still having some issues with people putting stuff in the drainage there, too You know throwing brush and debris in the natural course of the water that runs down through there So it's only you know, and I know I'm not going to get an answer for Five meetings or whatever because I've been through this, but I just wish that I could get a little wider down through So if someone's stuck down there, I can get to my house or get out of my house We're in a knot out there watching somebody digging and pulling and you know Bitching because they're stuck in me you have to get out get dressed go out with my truck pull them out So I'm able to get out of my house People get stuck on your road in the winter time. Yes In like I say and then inside button to the side I don't know who's never there since I've been here You can't use dead-end anymore That's people don't care about that I have no trespassing to go down because people are going down They think that the road was there and they get down there They look over and see my house on this side and then see my driveway over to my barn I have to no trespassing sign because I would people were always doing it So, you know, I was getting sick of it. I had stuff stolen down there I don't even know I had stuff stolen down there. I put no trespassing signs They don't care about no trespassing. They don't care a bit about that dead-end either No So I just like to be able to Maybe get a little bit wider so that I could actually two cars in the past one one So when something gets stuck down there and you buy them Or at least get back to get to my house to because I didn't have another family living down there Probably they'll have two vehicles my wife and I have vehicles and we will meet on that road Eventually, you know at some point there is there's a choke point there I've already I've already killed, you know, because I'm pushed so far to the As you're going down to the left. I've already killed one of those big maple tree Oh, that's huge maple trees, you know 150 year old maple trees that line down that road I've already killed one of those trees and I just would like to stay away There's plenty of room on the right hand side going down to Get it a little wider and take care of some issues Is that is that a class 3 or 4? That's a class 4 Maybe you can trade off Make that a class 4 make it down to my house class 3. I thought your lawyer said it was class 3 No, no, it's class 4 No, and that's been a research and research and yeah, it's a class 4 is two rods, which is 32 foot. No That road is a 50-foot road Well then in class 4 On the It's a 50-foot road. I've researched the records here. Yeah, it's a 50 foot. It's 50 49.5 feet Well, that's three rods and yeah, it's a three rod row 49.5 feet so I mean some roads are only two rods some are three some are even wider Most of the fours are two That's why I thought that's why I asked if it was three or four but the thing is it's not required It's just the way it is on the research in the records here. It's a three rod 49.5 You've been up there, right? You know, there is a little bit of a choke point there where um, where there's a pump use a ledge that sticks out which I'm not sure if maybe Estivator that can be if it's soft ledge or not or I would Continue keeping that like a choke point if it's just that one spot where you know, you could get by somebody right there, you know The rest of it. I don't see where I couldn't add To be honest gravel or something or doesn't always get by. I think I think the ledge is pretty soft Yeah Yeah, I think especially if there's a second family that's going to be living down there too, if it There's narrow and not accessible. I don't know what how that works Well, I told you last year if Wouldn't Wayne and Pete were on the board that if it needed to be plowed I go to the top of the hill Every day. That's my first when I leave from here. I go right up the top across down Plow and salt the hill up here And I go down and I turn around it So it's it's only about I wouldn't want to stick a ten-wheeler down in there because They'd be a little difficult for them for turning around but I can go in there with six wheeler and I'm four wheel drive So I don't I don't have a problem with plowing Because I back down in there when I Turn around here, and I drop my plowing when I come out What are you that and the sand and the sand issue came to almost came to an issue But I'd already had my barrel had a bunch of sand in it But when them in the town soft providing the sand and then it was down to two buckets of sand You can get I was getting pretty concerned about a pile of cars down my driveway Or down Black Road and blocking my driveway. Yeah You know it and I understand if we got to come here again and my neighbors have to be here and the whole board has to be here You know I I've been through this before having a lot of issues with Access to my property within the last few years when I've been here for over 20 You can live down there for over 20 years and no problem until the last few years and it's getting very frustrating And one other thing then and when I when I dropped off the paperwork I dropped off my original Perm that I was given and then I had the two things on there that said I can't remember I don't have the paper in front of me about My crew you know was approved and checked if you know they checked off Looked through article 10 and article buggy. Do you see what that was all about? What it is Josh, I mean they the zoning board does not have authority over Okay, yeah, and I think you know probably at the time You explain to them how you were gonna take care of the road and they were satisfied knowing that You could get to your house an emergency vehicles Get to your house. Yeah Yes, so why did the board know that they why didn't they say you don't know you need to go to the select board for this I can't speak for the Has it been that the select board controlled Class 4 roads because I thought it was a road foreman back in the day that gave you permission to use these roads You had to go through the road foreman. Well, he's the representative for the board. Yes. Okay. Yeah I mean, you know and in Gary Richardson was Referred he came up. He actually went down. I had to put a culvert in and you know that and it's back You know going back to that I'm having issues with people to walk in that drainage that That goes to the culvert that the town may be put in Isn't you mean to be able to be used because it's the water's getting blocked off by I guess what I'm saying just I don't think your your zoning Determination really cements this what you want. Okay. Yeah, I was just curious I'm not that number 10 and I have it to what I Don't know I was just curious Have you been how is the drainage on that road? reason much Except for one these You know what I'm really not looking for the town to go down through there and make a big drainage soil down through the You know here open it up a little bit make you let me get a little bit wider So that two cars can pass he keeps it shoveled out But what would the cost be to the town if we were to entertain and go forward with what? Mr. Walker is proposing. What would it cost the town? But there's actually Just that it's grown up with grass over the years pretty much I can remember Well, I was a kid we used to drive right through there. Yes, that's a little farther and go right out through there. Yep, so It's not gonna be it's not gonna be a Big cost. So just some labor. Yeah, it's mainly I have I you know because of like I've maintained that for 20 years So it it's fine, but now with that work, you know another property going in down there And people getting stuck down in there where I can't get to my house without having to pull them out Or like I say my wife got locked when I was a year in town. So that was kind of frustrating to me right there Did the zoning board recently? Another unit down there. Is that what you're saying? I actually I got a permit I'm already doing it right now. Did you give me a copy of that one? No, because that's been since then I think The day was I think my permit was approved or I can start building on I'm just curious what they have a dress the road in In the permit did they address them? No Because I've already got the road in I've got a driveway the building was already there I had a like a 30 by 60 bar and I already built and I'm putting that living space above it So it's on the second floor And I can find I can find out I can look it up. Yeah, I don't know In this permit that was dated 7th day of September 17 talks about the select board retains the authority over the full Two rod width of the road. I think that's an error. Yeah, I think it is For about three feet. Yeah, so I didn't notice that it said to rod here. Yeah Initial driveway into that barn. You must have got to got a driveway permit Yeah, I must have I have to look back into my permits and stuff or Maybe this is very rich in permission then to I don't know select work. I mean Gary Richardson was When you did your culvert Yeah, I can't remember what I what happened from the curb cap to go off black road on that side when did you build that? Well, if it was 10 or 12 years and then tape was here. Yeah, it was tape. Yeah Yeah, it was tape. He get in as a matter of fact He came down and looked at and didn't need any culvert. It's refreshing me now It didn't need any culvert. It doesn't need a culvert because yeah, no because it runs off before Yeah, yeah, see it's the side on where my house go where you go to my house Across black road. Yeah, because if it was then that was Yep, it was Yeah, well Gary was the road form when I did my house Yeah, he was the one that I had to put the culvert in for you know I'm taking to get my curb cut to my house and then yeah tape Yeah, he came down and there was nothing needed. So the board had to sign the curb got done, right? Don't you sign curb guts? Mm-hmm. If the road foreman okay, isn't like tonight. Yeah She was getting a permit to work No, she was getting a driveway Yeah, why don't you have the access to the room? Yeah, so where do I go from here? Well, if you've got the paperwork Give it to Dana I've got most of this paperwork and I can look up the latest Approval for his living unit right in the barn. Am I in my thing in the right place? I can look it up. Yeah, I'll do that and bring it to you Okay Save a tree, okay To a property What was the deal there remember that other paper I dropped for you to I'm sorry. I'm not I'm not I have I know I have approved approach you know approach it more with it I will I will put it in a package and email it to them. Okay. Yeah And I can email it to you too if you'd like to just see what they got Okay, yeah, whichever. Okay. Do I have your email? Okay, so maybe you can write it for me So I don't have Walker I may have it. Okay. Yeah Josh Walker has something at my fair point. Thank you. You may have it. Okay. Thank you, Josh much appreciated so long gender next meeting Get the full yet What's that little agenda it's gonna be full, but if you I can put it on, okay Hazard mitigation project Dana We discussed that a little bit at your last meeting about the survey that is going to be going out to the community and I've been asked if we could the board would do a Motion The town of Berlin is updating its hazard mitigation plan and community input is an important part of the planning process a Short survey is available at the town office and the residents and business owners in town are invited to complete and submit back to the town by August 1st 2019 and that's at the suggestion of our consultant Paul Luciano so Second please for the any further any further discussion Hearing none those in favor Motion carries one of my housekeeping issues Approval of support minutes for Five two and five eight 2019 I don't think you can do the second Because you know you're short. Yeah So the first one I'll bring back to you at the next time Well, the second year Angelina wasn't here and Justin wasn't here and Jeremy was here, but he's not here Well, he wasn't here, but he was On the phone and for Wednesday, May 8th, I make a motion we accept the minutes of Wednesday, May 8th 2019 Second motion all those in favor One extension. Oh, you weren't at the Okay Motion carries one extension and Approval of a licenses permits vouchers and applications I Make a motion that we approve the general fund accounts payable warrant number 19 g2 3 with checks 19106 to 19134 in the amount of 46,181 dollars and 96 cents Along with the payroll warrant number 19 dash 23 for payroll from April 28 2019 to May 11th 2019 in the amount of 40,890 dollars and 88 cents This also includes the April reconciled bank statements for the general fund sewer commission and water division April general journal entries and April tax administration All those any further discussion all those in favor I motion carries Town administrators report data Yes, I I want you to know I won't be here tomorrow. I'll be in St. Auburn's learning how to be a town administrator So Second day of our municipal managers conference, so I will be I won't be in the office tomorrow We also receive notice this week from better roads Regarding a grant that we got for the work to be done for the municipal general road permit General permit, I guess it is for the hydrologically connected Sections or segments segments. I'm gonna get it all together And that would be done by Dan courier at the regional planning commission, but we did we did receive we have to Begin work as soon as possible. He's got he did call me today and say he's got the wrong date on here But it's July 1 2019 and it has to be completed. Yeah, because he put 18 in here And it has to be completed by the end of December of 19. No 20 So oh, so we were fine Because last year when he went around with us, he said it had to be done by June this year Well, that's not what this letter says But I will check I mean we've got a lot of you've done a lot and long already and he's done the preliminary with us So that was that was a good Bit of news back to The town center designation I Had an idea that it might be good to get and I might have mentioned this last time all the boards together to Meet all as a board and talk about it so that everyone knows understands What is happening and I'd like to do that in June and I thought I might ask for it on a Wednesday night Maybe at the Grange Who's something like that if that sounds like something you're the amenable to sure It would also be nice while everyone's there to a Thought for some time it would be very helpful for committees to hear from the league regarding how meetings are Notice and minutes are kept etc. etc. We With the right to know law We're supposed to be doing All that Even and and the committees, you know, they're volunteers and sometimes it doesn't happen quite the way it's supposed And I'm not criticizing any I'm just I also have Two copies of the the league's news if anyone would like to read that. I don't know if you get that by email to the league I Think that sure You know, I'm I was going to invite Heidenberg, you know, obviously they're a big partner with the town center And that's all I have Executive session. Yes, please under personnel