 Okay, welcome everybody. We're not many people here in the room, but I hope the presentation will be really enriching for you and I hope that you will share it with your friends. We are live streaming, this will be recorded so you can encourage people to watch the recording and to learn more that way. So we're gathered here today for another community presentation on our budgeting process, our community budgeting process that we are leading right now with the BCC. So just a reminder that this budgeting process concerns the city services budget, so the common budget of Orville, and that's the main aims of this budget are basically, first and foremost, to take care of the basic needs of Orvillians and also in every way possible to, at the same time, support the realization of Orville's key ideals by what we support and how we support those services. So just a reminder of what this process is about and what we're trying to actually do with this particular process. I mean basically the BCC, so the group that is in charge of administering the budget, is really trying to understand what do Orvillians consider to be the priority areas for community funding? So what do we as a community consider to be priorities for our public budget, our city services budget? Then we also wanted to ask the question, are there any key services missing in our community that ought to be budgeted for, that ought to be supported by this common pot? And finally we also wanted to ask a check-in about the funding sources to this public budget of ours. So these are the key questions that are being asked in this process. In terms of who gets to participate in this process, there's two levels. So there's presentations and there's going to be a survey following today's presentation, which is open to the whole community. So the whole community will be able to give their input on this. And what we're going to present to you today is outcomes of really detailed, facilitated sessions that we had around these questions with a randomly selected group of Orvillians. So just to give you an idea of where we're at in this process. So on January 7th, we started in this room with a community presentation of the new report website of the BCC that Avinash and I worked on and presented to you. And this will be a really important resource for all of you who are wanting to learn more about this budget and who are wanting to participate in this survey. So please inform yourselves. Avinash will give a key presentation of key places you can find information in the rest of today. Then on January 11th, we held small tables discussions in this room, again open to everyone with representatives of the various sectors that BCC disperses funds for. So there was an opportunity for everyone to get much more in-depth information from the sector themselves about the various sectors, their budgets, their needs, their challenges and what they do and what services they offer. And then in the end of January, we facilitated these sessions with the randomly selected participants, some of them are in the room today, to get their inputs of the key questions that are being asked in this process. And today we're going to share the outputs of these sessions with you. We'll also give a presentation of key information that we shared during these sessions with the randomly selected participants. So we're going to give those presentations again today. They're short and concise and we're recording them so that people can access this as and when they wish to participate in the survey to collect more feedback from a wider range of community members. Yeah, so basically the agenda for today is this presentation of the outcomes and then the sharing of key information which is going to be, as I said, what information is available on the website. Then around the, so this is really to assist you with a key question on what should be our budgetary priorities and allocations so you understand what are the allocations today. And then around the question of are there any key missing services in Orville that you think should be supported through the city services budget, we're going to give a presentation right now on the landscape of Orville services at present. So basically what is their economic setup at present? How are they supported? Just so you get an understanding of what are the different sources of support for existing services because city services budget is not the only source. And then we're going to end on a presentation of the income and basically the income and reserve projection. So what do we think is our financial, what do we project is our financial situation going forward? Because of course, I mean we're having this, we're holding this process now. We think it's really important that we look at our priorities at a community as a community. But we're also doing this at a time that is just post COVID and where our economic situation is also not necessarily in its flushest. So we also need to have a really grounded understanding of that. Yeah, and then we'll open it up for questions and answers and comments and discussions. So with that, I'm going to pass the mic to Avinash. Hi everyone, I'm Avinash and I'll be taking you through the first session in this process. So the focus of this first session was to understand what Orvilleans consider to be priority areas for community funding and how this can be reflected in our communal budget. So how did we explore this question? First, we went through a recap of the key figures of the city services funding for each sector. Then we split up into small groups of four to five and reflected on the question, what do you think are the three most important sectors for city services to fund and why? The group was asked to reflect on this question using three prompts from their own perspective, from putting oneself into another shoes and when focusing on Orville's ideals as outlined in the charter or the dream. The group was then given a questionnaire that they could fill in individually. So what were the outcomes? Well, there was a shared sense that the community should provide for the basic needs of Orvilleans and provide maintenance to more Orvilleans. And so we can see that the sectors that came out as priorities were farms, representing food, housing and social support, specifically with the idea to provide more maintenance to Orvilleans. These are the rest of the sectors grouped by priority. As you can see, education, health, municipal services and organization came next as priorities. Land, forest, arts, culture and sports followed and the lowest priorities for city services funding was outreach and matramandir. Just as a reminder, when we say outreach, we mean services like outreach media and visitor center that interface with the population outside Orville and not village education, those kinds of services. So we then took a break and after a some or two, we came back for another round of reflection in our small groups. We first shared the outcome of the top priorities that came out of the questionnaires. And then we invited the group to reflect on the question. Given the priorities identified, are there any areas you feel should be given more or less support from the city services budget? Again, using the same three prompts as before, from a personal perspective, from the place of another, and when focusing on Orville's ideals. After this, we again captured responses through individual questionnaires. So what were these outcomes? The sectors that were felt could receive more support than they do now were housing and farms as the highest, land, social support and arts, culture and sports followed, then followed by forest and then comes municipal services and health. Next. So the sectors which could receive less funding from city services were identified as Matramandir since it has other sources of funding, organization since it was felt that it could be made more efficient and in a lower priority education, which is currently the biggest portion of the city services budget. Now Surima will take you through the second session. Thank you. And just something to clarify when we were saying that we had these three prompts and one of the prompts was how would your response change if you were in the chapels of another? Is we use kind of profile cards like of other Orvillians. So for example, imagine that you are a single mother with two children. Would your understanding of these priorities change or imagine that you are an older or someone retiring executive with people or aging parents to support abroad. So just to bring it out a little bit of just our own personal sense and get to that sense of community and then from there also using the charter to be a Torah or a willion and a dream, which I actually really recommend that all of you if and when you're filling in the survey to actually reread them with that in mind because it's very interesting when we reread these texts holding that awareness how much indication there actually is in there as well when we do that kind of reading. So the second day we took these other questions which were around the consideration of missing services and also the sources of funding to city services. So for the question of missing services, so once again, I mean there was a first broad question of yes what are missing services in Orville generally, but the key question here is really what are missing services that should be supported by the city services budget? So for that we started with a recap of really the key figures for each service presently the support that they receive and a general presentation of how services are set up and supported in Orville now which you'll hear afterwards. Then again we did this small group reflection circle around missing services and then we listed all of the so we collected those suggestions just on a flip chart so all the kind of ideas reflections that were coming up from people and then we took all the flip charts from the different groups together and everyone all the participants were given a certain amount like of puttoes or stars that they could then really prioritize collectively what they felt out of all the suggestions made were really the key services for the city services budget to fund and the top five missing services that were prioritized for the city services support were in first position was a daycare so this is yeah support for really young children infants. The second was mentoring and orientation service primarily for young people that should be open to all and the idea was that this could be merged with sort of like a cheap social cafe where actually young people would want would want to come and hang out because this kind of service has been tried before like as a desk and sire but it's not a place that you know a lot of young people just would happen to drop into or ask so something that really yeah just invites invites that participation anyway. It was also reflected that the youth center you know could be developed more in this direction. The third top kind of ranked missing service was a food processing service that came up also as a priority then the idea to develop more aquaponics or hydroponic food production alongside the existing farm services and lastly training and support for digital work so including like access to shared equipment because a lot of people are shifting their work online so how to actually support people in doing that. There were other missing services mentioned but these weren't within the list that was then in the top priorities but I can just read through them so an artist co-working space a service linking or creating partnerships with outside farms life coaching especially for executives who are transitioning to retirement and find this sometimes challenging to do. A retreat center a retreat program dedicated for Orwellians startup support and incubation in a crowdfunding service and then we turned to the consideration of the actual sources the current sources of funding to city services and so just to say that in terms of the actual income that comes into city services this is not these are based on policies which it is not the BCC that designs these policies it's the FMC the funds and assets management committee that designs these policies but we felt that if we're asking the community you know where do we what we feel needs to be supported it's also important that people keep in mind that you actually need income to disperse so it's good to just be be aware you know have some awareness there of the source as well. So we did again the similar process where in small groups there was a sharing around the the sources we also actually did a recap of each existing source of funding to city services now and a projection of where we of how much income we expect to get in the coming years from these various sources and then we had individual questionnaires completed to indicate preferences for less or more funding from each source and we also captured any ideas that fell outside of the box so any ideas that people had for perhaps additional sources of funding to city services or suggestions for how to increase the income to city services budget and again these are more FMC questions but these results are going to be shared with them so in terms of the sources and whether we should aim to get less or more from each so commercial units it was felt that we could aim to get more funds from commercial units for example by really trying to encourage more new units to start to develop and to then generate more income it was also felt that income more income could come from financial services so just a reminder for those who are here last time or something new for someone who haven't followed so far is this is one of the key sources of funds to city services because the deposits that are in the financial service and in the unity fund the interest of any investments that are made with those come to the city services budget so basically the more or millions in their personal capacity or the more or the units deposits into our internal financial service the more income the more that income gets shared with the community then there was also felt that income generating services could also be we could be asking them to give make contributions foreign contributions are currently very low and so it's felt maybe this was an area to explore further guests for example by charging day visitors for culture events which are currently free for everyone and for the last source which is the gy funding it was felt that actually city services budget could aim to be completely independent from this source of funds so there were suggestions for increasing income to city services for example through finding new industries or economic possibilities to generate more income selecting really based on Orville's ethos there were also suggestions that if we had kind of more exchange services within the community we could actually reduce costs and budgets so this was more of a cost cutting suggestion that we would need less income if we were better at sharing and exchanging internally there was a suggestion to find ways to invest in existing orville units because that is a bottleneck right now encourage and enable the development of online courses which is a sector that is growing due to covid and sharing of funds already in orville so how to do that better as well there were other suggestions as well and but again those first one were the ones that were really prioritized so other suggestions were so this is similar ask orvillians who have savings and units have reserves to put these in financial service possibly ask units who earn more revenue or more profit than they needed or expected whether they would be open to contribute more to city services but rather than have this being as a like a policy have this as a conversation there was a suggestion to possibly ask for contributions on outside sources of income which are currently not considered again encourage new units and you have yeah some of the suggestions we saw earlier charge non-orvillians for performances explore other ways of exchange than money also with the outside world so that we might be less dependent on money if actually we get more services provided in kind even from beyond the orville community so those are the key outcomes of the process and we'll be circulating a survey through which you'll be able to indicate like how much do you agree or disagree with these outcomes like do you endorse the outcomes that came out from this randomly selected group and or do you have any other inputs so just to share a little bit of feedback from the participants on the process so we had a in a closing round we just asked you know like what's your feedback on the process how do you feel about this process that we went through together and some participants shared that actually when they were first contacted because they randomly selected that they weren't sure about participating they weren't sure if they had enough knowledge or information to actually engage in such a process and they were pleasantly surprised because the information provided was really accessible and actually made them feel that they could actually really participate in this process and they also expressed appreciation for the transparency and openness of the group throughout and that they would actually like to see other working groups you know engage community members in similar processes they appreciated the random selection aspect of it and yeah the process was well organized well structured and the supported their participation and also to arrive at some clear outcomes so with this I think we can dive into the presentation of key information and this we're going to have some time for Q&A at the end but if there's something that you really just didn't understand you want to pause here for anything clarifying we can do that and otherwise we can just keep it to the end as planned yeah okay so we'll start with Avinash on the information available to you on the website hi i'm just going to do a quick demonstration of where to find the key figures and how to use the website so that you can use this to inform yourself and also answer the survey that would follow so this is the home page of the website the website itself the url is budget dot orville dot org dot in and so okay so this is the home page and already there's a lot of information in the home page the first section you see gives a breakdown of the contributions that go towards orville city services as you can see uh commercial units are the highest with 37 percent then comes the funds from financial service 26 percent uh then in individuals with 11 percent external funding just under 11 percent 64 percent of which comes from goi and the others are individual contributions then uh income from services is just over 10 percent and then finally guess is just under five percent next as we move down to the disbursements we can see a list of the sectors ranked in order of the disbursements they've received with highest to lowest and on the right you can see the proportion of maintenance is to the disbursements so basically uh this if this big chunk is the total disburse to the sector then the lighter chunk right next to it is the amount that is just maintenance is and as we go down you can see more information on the reserves and uh this uh orisogan will make a presentation on how these reserves are reached so i'll just give you a quick uh we'll go through a few examples of these sectors so uh just before this in each sector page in each sector page there are uh these few key figures uh the total dispersed uh in the sector the percentage of the total budget that uh that accounts for how many services in the sector along with um a description and the breakdown of how much each service received how many served uh by the people in the sector and of course the number of people working in this sector along with how much is supported by city services so um in education as you can see 509 lakhs uh was dispersed which is 24 percent of the budget there are 37 services in this sector with 631 people serving in it and uh 3433 people uh served in this sector similarly if you were to look at health we can see that 139 lakhs was dispersed 6.4 which is 6.4 percent of the budget there are 10 services again with the breakdown of there's a description of these services and breakdown of how much was dispersed number of people who are serving in the sector and who is served this is represented differently here from education another example would be farms where total of 59 lakhs was dispersed making up 2.7 percent of the budget 22 services 21 farms and food link uh with over 120 people working in this sector and of course it all of our will is served through this so this is just so that when you fill up the survey you can know where to get the information from and of course if you have any questions feel free to reach out and uh yeah so it seems that uh some uh the the website doesn't work for some browsers and if that's the case please do let us know which browser you're using and then we'll try to fix it thank you okay great um so this next presentation is just to give you all an understanding of what is the current economic support and setup of horrible services so that when you're thinking of key missing services that you're wanting to propose for the city services budget it's just good to understand the landscape of how services are supported today and what are the various sources of support that they have so i mean starting question what is a service in the horrible context um basically an horrible service first of all aims to meet the needs of our civilians and the township um it may be fully or partially supported by the city services budget it may be supported by other sources of funding or it may be self-supporting um an horrible service operates primarily within orville and it does not aim to make a profit but rather to fulfill the needs of the community so various areas of activity of over of orville services there are many education art culture sports municipal services and infrastructures so things like the telephone service uh road service um health and prosperity services so prosperity we mean a nandini ptdc solar kitchen um land farms and forest their services and in all of these sectors um the organizations so for example the budget coordination committee or other working groups and outreach services such as orville radio whose live streaming today for example um so let's now look into their economic setup so services maybe in some cases completely free to use yeah this is because they're fully supported either by the city services budget or by a combination of that and other sources of funding some services may be partially supported and free to access but charging orvillians for the raw materials and i'll give you some examples of that in a moment for example solar kitchen yeah so you pay for the actual food so the raw material but everything else is taken care of by the city services budget the maintenance is the running cost equipment all of that you also have services that are partially supported and charging orvillians a subsidized rate for the services rendered because they have some partial support so they're able to subsidize the cost on the service that they provide and you have some services that are fully self-supporting and charging orvillians or other users for the services that they render so there's quite a diversity of ways in which services can be and are set up so let's look at a couple of examples i mean almost all of you live here um i'm sure not all of you not all of us know all of the services that are here but i've picked a few common ones that i hope everybody is familiar with so examples of services that are fully supported and free to use so the library any of us can go into the library um we're not charged anything we can use the service yeah creepa performance hall yeah kudam for example the conflict resolution services so all of these are services that are fully supported and therefore able to just provide their services for free to orvillians and beyond in the case of creepa for example um then some examples of these services that are partially supported and charged for let's say the goods or the raw materials so i gave the example of solar kitchen um another example is for example the ptdc so all of the maintenance of the ptdc are covered through the city services budget the running costs so that is the electricity the tell whatever the charges are and it's just the actual product product produce that they purchase which can then be passed on completely at cost price to the users portus water is another example so portus water not everyone was familiar with of the randomly selected so it's a service that basically helps in the case of you have a broken pipe or something is leaking or or septic tank fail or something this and they come and they help you out so again they have a running budget um the maintenance is covered when their tractor needs to be fixed that is covered and it's just for example the pipe maybe that you have to replace in your home that that part the bill the charge goes on to the user and then you have um services that are partially supported and therefore I just charge a subsidized rate for their products for example farms so the maintenance is in farms are covered by the city services budget therefore they're not having to on the price of their actual food also give you know at a margin in order to pay for for their own human for their own maintenance is basically another example is eco service that gets a budget covered so then the again the cost of using it is is cheaper because they don't have to make all of their overhead costs from their consumers um and then eco service uh which is uh this is quite an interesting example actually so eco service as I suppose uh you know charges for the actual weight in or or the quantity in the waste that you produce and this is a service that through its own ethos actually wants to continue charging that so even if you know it were offered that it would be made completely free they have an actual reason why they wish that this continues to be charged so that people are actually aware of the amount of trash that they create so it's also a conversation with the service and and what what their aims and and ideals are okay so let's now look at these various sources of support for orville services um so the city services budget covers maintenance of or villains primarily you saw avina share with share with you those two bars in the bar graph you saw the overall budget that's given to service and the really the high majority are maintenance for or villains so that is the key budget item and you'll probably see it in um or sugan's presentation as well another um item that is covered in cs budgets are the monthly running costs these include wages mostly um in the case of the forest for example the wages are also paid for through the city services budget um and other costs like internet telephone whatever it might be in a more administrative service for example and then there are also uh what we call non-recurring expenses so this is not necessarily something that recurs every month like your phone bill on your internet bill but it might be a one-time investment like a computer the repair cost of a building in the case of schools or in the case for example of portose water which we saw before or the road service actual repairs of their equipment their tractors their whatever it might be other source of support for services include the goi grant or goi grants so sire um gets a goi grant every year and this goes towards maintenance of or villains working in education that part gets channeled through the bcc it also goes for example to buildings so the actual assets whether it's schools or other education and research buildings um there's a goi grant that also goes directly uh for the atdc to disperse so this is um for example dispersed in infrastructure historically so it might go to road service for new roads or things like this and there's a much smaller goi grant that goes directly to the working committee and that is for example to pay for expenses of trips let's say to go to deli to meet officials or these kinds of things so these are um some other yeah sources for the goi grant then other source of support uh include yeah charges and contributions so some services charge just non or villain users for example pitanga yeah for your yoga class or whatever it might be some services charge or villain users as well for example the eco service and we have some or villains or oral units that actually give voluntary monthly or yearly contributions to services for example to the schools so this is not an actual charge but just voluntary contributions that are made regularly um and then we have donations and grants so we have or villains or oral units or also outside entities and individuals that make donations towards services often these are towards the startup costs of services which usually require a large capital investment or the actual development of existing services so we have this example right now with the prosperity area so this is uh solar kitchen nandini free store all of this which is developing a second floor based on a large donation from a funding agency that regularly gives to orville for example so basically to recap services may require funding for startup costs although these are not all services where it's mostly human resources or human resource service like for example mentoring and orientation you might not have a building or something you know or kitchen to create monthly running costs so all services have these needs one time expenses most services will have one time expenses once in a while and then development so not all services but some may actually have plans to grow and to serve in a bigger way so when you're considering um missing services that you think should be prioritized for city services funding city services budget funding i think it is really important to note that some services may have better access to funding sources other than city services so just be aware of that um of uh yeah of that let's say disparity so educate services and education and research have a much better chance of getting or have have a chance of getting funding from sire from uh pcg is a project coordination group which collects funds from funding agencies whose primary um areas of priority are typically research uh research education the sticking uh desire as well foundation for world education is through pcg so these are areas that have more readily have other sources of support town planning has uh the goi grant and by regional um activities uh outreach schools also are an area that are typically funded um that are typically donor funded and have a lot easier access to that kind of funding um while other services are much lessly less likely to receive outside support and therefore they're much more dependent on city services funding for example anything related to food clothing house repairs so kind of like the basic needs um of the community and of oral so just something something worth keeping in mind when you're really trying to think what is a it's not just what are missing services but what are missing services that really should be prioritized for city service um funding and of course yeah a question to consider when you are reflecting on any missing services um you know as first of all what ought to be the priority areas because we can all have lots of ideas for great services but can we put this in the context of what are actually our priorities our priority areas as a community and we hope that this a survey in this process is going to really help us to get a sense of those again really considering our ID services actually missing in our landscape so there we really recommend that again on the website you see the list of all the services that are there and what they do and sometimes we just don't know of these or their existing services that could be further developed so to not reinvent the wheel because we're just not aware of what's out there and what could be fostered more um and you know you might also want to consider either any services that Orwellians currently pay for that that should be free that you think should be free this is also a feedback that can be given so it's not just about services that are missing but services that exist and could be prioritized for further support from the budget and with that with that final word the budget um I'm going to hand over the mic to Orsugan and I'm warning you that we're going to see excel sheets but Orsugan is very good at explaining these in a simple way so bear with us thank you Surmay I'll try to do it at the simplest way possible because these these are all numbers which is very difficult to understand at some point of time but I'll do my best yeah can we just make it yeah so I think we have been hearing like what is the services that the community needs or what are the new services that could be added but again Surmay was pointing out this point where does this bcc get its source of income so there are a lot of even misinformation that is within the community like uh government is funding the bcc but this is very less as you said you know we only get the goi only for educational activities that is routed to the share so all other funding is mostly through our internal source of funding that comes from the commercial units services as well as guest house and individual contributions and we are very fortunate in the last few years due to covid we have got some kind hearts that donated foreign donations to us that is why we are talking you know I you remember I mean I said the reserves so that is where we talk the reserves were on the higher side okay so now I'm just going to go through what is budget and how bcc works on a budget and why this budget is very important okay so budget is like a blueprint for bcc just to see how we are going to disperse the fund okay in the next financial year so we have already worked for the next financial year to see based on our incomes on our last year and if we are going to continue with our expenses how are we going to end and where are we going to end with our reserves so first I'll just share with you so we yeah yeah I can yeah thank you so can you just open the projection excel sheet yeah so first we'll just see how we project an income okay so as a tsunami said the last few years you know the last two years have been covid affected years so a lot of uncertainty was prevailing you know we don't really know what is happening so this year we have taken a different scenario to see to project our income so what we have done is we are not only taking so normally when a budgeting is done budgeting is done in the previous experience you know previous year what was the income and previous year what is the expense and we do and budgeting for that but this year we took and we wanted to take the three years because two years were covid and the previous year was a non-covid year so we took three years of projections to derive an income for our bcc budget okay so what we have done is we have I'm not going to detail but I'll tell you we have we have defied or designed on three bases one is called a base case so I'll tell you what is a base case we have taken a base case a worst case and a best case so base case is let's see taking the average of the three years if we do go by average what will happen and the worst case is so when I was also doing this budget projection then the third wave was happening okay so there was again a lot of uncertainty whether this year is again going into a covid year or not but fortunately it's not not lasted long and the best case would be no covid and everything comes to normal and we get a lot of tourists and guests so these are the best case the base case and the worst case so what I've done is I've take what we have done is we have taken the average of these three years so this year you see 1920 is a pre-covid year which is a normal year 2021 the first wave and a covid and the other 21 20 which is the running year again a covid affected year so based on this we have just see what has been the income from our commercial units as you if you remember I think the commercial units generated an income about 36 7.6% that is what comes from the commercial units to the bcc budget okay so if you just see this you don't need to go all through these numbers very difficult to and we don't want I don't want you to do it so if you just see the monthly average so we get about 76 lakhs per month that comes from the commercial units okay so that is in the non-covid year so what has happened in the covid and the other the two covid years it has dropped down to 66 and 65 so it's about 13.5 percentage reduced from the other and the and last year it was about 1.5 percentage so again this shows the though the covid effect was very there but the impact was not really it was not really it is there but not really very high in the commercial units because they in some way were able to generate their income okay so based on this we have calculated this average okay so based on our average and whenever we do an average we when we go into next financial we always have a margin or we say we are going to increase or we you know so this year we are increasing the average by five five percentage okay so we increase the budget by at five percentage so our okay our monthly income from the commercial units would be about 91 lakhs per month for this for the next financial 22 and 23 i hope i'm clear for this part for the commercial units and the same law applies to the guest houses but if you see the guest house so guest house monthly average income from the guest houses was about 21 lakhs in the non-covid year and if you just see in the covid years it's 8 lakhs and 11 lakhs if you see about 60 percentage of reduction has happened in the guest house which is easy you know like we don't have guests so the guest contribution has come down so this has really affected our again income that comes in okay yeah a little bit come down so same similar way of just i'm not going into details similar way we're just adding we have taken the average and we are just increasing a five percentage increase to what had happened in the average okay can you come a little bit down yeah so the same thing applies again for individual contribution so individual contribution is for again to say individual contribution is two things one is people working in the commercial units contribute 3450 towards the thing and also people who are outside or newcomers contribution everything comes into the individual contribution okay so this is how we project our income okay any question for this part yes so you're talking about this year right yeah so the impact was very again very high yeah you're talking about this one right yeah yeah so this again you know again this this is again a projection this is not an actual because january i've just completed no no yeah this this is this this is the actuals okay this is the actuals and these were the projection from the previous year and again the commercial units again the income is not very clear from this part because most of their income you know what they give to the city service is based on their balance sheet which they normally do at the end of the financial year and sometimes you get it from the next month so it's not like every month they do the contribution so that is where you'll you'll see some kind of a fluctuation that is happening in the months yeah no we really don't have i don't really have an answer for that but we have to just see what happens with the contribution for this as i said you know like a lot of this financial contribution even will come in this financial year from the commercial units okay yeah thank you question yeah so now we can go to the budget case okay okay so can you see the numbers or can we just increase the size a bit high yeah yeah yeah can you just go to the next yeah okay okay okay so i've just this okay this is the running financial year okay i have not updated the january month yet we'll update it soon but if you see what had happened in december it can you just come down so in okay in december we are closing with the reserves of 987 lakhs okay this is the reserves that we are closing with okay so this is i'll just give you why i'm saying this answer this is based on the entire year so we are just keeping eye on the reserves we have had a good reserves in this current year okay so this gives the us to work on these kind of exercise you know to see what are the new services that the community needs so this made us also to rethink our strategies and this was again one of the reasons why the community parties participative budgeting all came in okay can you go yeah okay so so let's see like this is i this is what i said you know this is based on the income this is the actuals and this is the projected from the previous year so next we come to the expense okay so these are the expense these are the actual expense and this is the these three are the projected expense okay so if we just come here okay and this is for the next budget year so here from if you see this is the normal 112 lakhs that goes for the maintenance okay so here yeah just give me one april month yeah so here you see we have just put 132 so how did this 132 come and what assumption have we done it so we are in a plan to increase the maintenance but not sure how much by how much percentage or how much but this is just to have an idea we need to increase the maintenance structure and as you saw there was a lot of requests for new maintenance okay and in such case we start increasing the maintenance every month okay this is the expense for the maintenance similarly the next column what we so show you here is in the covid we have started something called the temporary bridging or emergency maintenance for people who have lost their job are not able to the or the unit or the commerce or the service is not able to support them we have started something called the temporary emergency fund and you all would be aware recently the children's maintenance got increased and got standardized okay for you not only for children's or parents who are working in the city service but for all who are working in the commercial units so this again is an increase okay so this we're just not going to it and this is the child nutrition okay so if you just go through this so if we just project this income we'll come to an conclusion like what would be the expense that would happen here and next comes the recurring if you just go the next just go just to december no just to december yeah yeah yeah no no yeah just go a bit left yeah yeah in this side just this side this side sorry yeah yeah actually no this two or two my right and your left is getting confused yeah okay so if you just see this is something called recurring so recurring surya mai said the point like what is the recurring expense recurring expense is monthly expense that is needed for the service of the commercial unit so not commercial unit the service to function okay so this is the this has been the average this has been the this has been the actual so in december month the recurring expense for the services was about 46 lakhs so in this we are adding a 10 percentage increase based on the inflation and if there are some new service coming with the request for a recurring expenses so this is we have made an increase okay so similarly these are non recurring but allocated budgets for example dental as an allocated budget okay like if you have dental problem which is not covered by health fund we have allocated a month then we have the health services okay which we have allocated for the aged population which is increasing we have already an allocated budget but this depends upon the spendings okay can you just come down okay so the next thing the major thing then we have something called the contingency budget okay so this budget is for unforeseen expenses okay that happens so that we have as a reserve so we just go with all these expenses so this is what we will end up in so if we just say in april our expense would be about 258 lakhs we just go up little bit up though our income we just project will be about 160 lakhs so if you just see this only in the month of this the expenses are more than the income so we are going we are going to go in a deficit okay so okay so we just go in this trend okay we just go in this trend and if you just see here I have actually this 40 lakhs I've added in three three terms this is normally what we receive as a GOI what Suriyama was saying that goes for the school maintenance okay but this only covers about 20 percentage of the cost for the maintenance costs for the schools but still we have just added but this again is uncertain okay can you just come can you just come in and and yeah so this this is what would happen our total income would be 2134 lakhs okay if you just come down yeah but our total expense would be about okay 2960 so we are going to go in a very big deficit okay so sorry just can you just go to the starting yeah so starting no the the projection the projection starting yeah I'm sorry yeah this one this one yeah yeah okay no no this side a little bit for the next projection yeah yeah yeah yeah yeah okay so no no more this side I want I want I want I want to see April okay this is this is what okay can you just go a little up okay so okay so this is what we're talking about the reserves okay so with the projection what we are going to do we will be doing is we will be starting with the reserves of 888 lakhs okay that would be the opening reserves for the next financial year but if we just go in this kind of a trend with the income and the expense what would really happen is can you come at the end yeah to the March can you just come we will close with a reserves of 355 okay so what does that really mean is we are eating up our reserves okay again as a mandate of BCC we are to have a three months expense has our reserves okay so so but this is again less okay so now as BCC what we look we need to look in is how do we look and keep an eye on the expenses and as well as also see options to increase the income okay so again that was again a question why we had the third question in the participatory budget and how the community feels this income should also be increased for the budgeting process okay so this is how as BCC as a group we take decisions for budget allocations okay I hope I think I'll end with this because I don't want to go more into the numbers hope it's clear any questions in this part yes about the inflation I believe you take the inflation from India did you ever consider to study the local inflation to do your own kind of inflation locally instead of taking the one that is provided by I believe the government yeah I think we have not gone into the local thing so whatever inflation we are looking is the government inflation which is projected for India we are not what do you mean but can I just understand what do you mean by local inflations I mean the inflation that is locally here might not reflect what is actually coming from the government it might be much higher let's say actually the cost of life over the years locally here in our region then globally in India okay but what I personally feel is this inflation will not have a big variations okay but what would really have a variation is what I said you know the expense how we project it as I said you know the base case and the best case and the worst case so that would be having a more impact on the budget then the inflation what does I personally feel because the inflation that we put is more towards the government inflation in India which is about 10 percentage we put but maybe we have to again rethink into the local inflation how we can take it into consideration yeah thank you any other questions for clarifications yeah so one thing I can say to that is that the way the collection of of income happens here is based on the previous year so actually the figures that you're seeing you need to go back one year so also what we're going to see the impact on this year we have still to see it so we're kind of like there's a one-year lag in a way this is what our signal is trying to explain with the balance sheets it's a bit technical but when the point at which we actually receive the balance sheets from the units and from the FAMC and then from which we're actually able to calculate the contribution schedules you there's a lag so possibly that is that is that is one answer for what your concern yeah I think like this point what we say is there is also some other factors that influence this one thing is again in this particular COVID year again BCC reached out to a lot of income generating commercial units saying that you know we need your support so so you know there were some kind of a support that was given by the commercial unit that came into the BCC pod so again so that is again we don't have a policy that like every month based on their turnover they give the amount to BCC so it takes time so we again have a team that starts and starts writing to the commercial units like this is this is you need to give us this particular contribution so that is where we see this fluctuations yeah um any other questions on the excel sheet or otherwise we can turn it off and maybe turn some lights on and see each other a bit better yeah Sabine thank you I see the the race of the maintenance monthly maintenance how did you estimate this just based on inflation or is there actually a study of the cost price which are much higher than inflation for example in Oroville more than locally in Oroville so we are discussing about this point of looking into the average cost of living where we have not done the studies but I think there was a study that was proposed okay to see the to find out we really don't have any idea on now what is the cost of living in Oroville so this particular increase is based on a percentage that we have come across but again we are not I'm not sharing this particular percentage with you because it has not been finalized yet because we are going to share we have shared with the FMC but it's not really what do you call approved or accepted but to answer your question we have not really looked into that particular point but only into the general inflation and as a general practice how maintenance increase was done in the previous years in but in addition to this this year we have a lot of we are working on the maintenance we have set up subgroup which is going to look into the not only the maintenance but also structures yeah if you want to just add something you know the structure of the maintenance yeah there's also the point which is still in consideration which is around actually striking that balance between increasing the maintenance amounts versus increasing the amount of maintenance is so this is actually also a question that we asked during the you know the process with the randomly selected and what was felt there is if there is more need for maintenance is and this is we will see through the budgeting process to prioritize that such a priority is giving to people who might not have any support even if the maintenance right now is still low for some people at least it's something where some people might not have any support yet so these figures also yet to come in what are the actual real needs and requests maintenance wise that will actually come to us in this year so I think yeah mostly it's really around actually like trying to trying to base this also on on ground realities ground realities and also financial realities of what is actually fundable because sure I mean we can we can say okay the cost of living is is 50 000 rupees but that doesn't necessarily mean that we can increase the maintenance by 50 000 rupees so it's about really seeing what is the need and what is actually possible and that is what we're actually realistically able to do with the budget the budget that we have I know it's a big topic about the 33% for the commercial units did you ever consider to do kind of survey asking the executives of the commercial units what they would be willing to do if it would be changed into kind of you give whatever you can instead of those 33% some I know some executive who expressed to me that okay 33% it's kind of fixed thing so I give 33% but if those kind of things would disappear I would be willing to give more so there's yeah it's a it's a big question and there's multiple answers which is one is that the actual contribution policy is in the process of being reviewed by the FAMC so again the contribution policy is set by the FAMC and they are reviewing reviewing this policy there's of course been ideas that have been shared about making the contribution policy on turnover rather than on profit which will also make it much more easy to administer actually from the BCC finance side so you know that is that is one idea that has been there and just to say that there are units they are few but there are units that do give more than 33% so I think it's also you know about yeah if they're saying well I would give more if it was nothing well why don't they give more now you know I mean there are some people who do it like it's yeah so but I think that's also one of the key aspects also of this participatory budgeting process is I mean we feel that if we increase understanding of how the budget is used if we increase the possibilities for people to define what are the the priorities of this budget then we feel that also with that increased understanding and ability to to participate hopefully that will also create more of a favorable yeah ground to to give more so yeah that's what we can do from the BCC side even though we don't write the policy I think you can close this can you use the mic sir I was just curious in case you don't take that maintenance hike then your reserves don't really go down I mean have you done that sin is that the big increase on the expenditure side basically maintenance as we said is one of the major costs center but again as I told you before we only work on the worst case base case for thing only for the income but we have not worked on for the expense okay so that would be an exercise we are trying to do this exercise like as Sabin also asked like to increase the maintenance we increase the maintenance for this percentage what would be the reserves and yeah it's a scenario and if you say instead of increasing the budgets as you said only the people want a lot of budget instead of increasing the budget for 60 new maintenance okay so whether to have it 50 new maintenance so we are working on this okay a case is for the expense also as a as a base case as the worst case of the best case yeah any other questions anyone who hasn't spoken yet any of the participants want to share anything yeah cool so Tina was one of the randomly selected participants yeah so I was one of these randomly selected people and it was super interesting because I would never go to something like this because it's really not my cup of tea to to go into this kind of meetings and do budget and it's not my thing but when I got the invite I said okay well if they want participation then yes I should actually offer it and it was super interesting because I thought I have nothing to to give to this process but apart from what you said it was well prepared but also apart from this I think there is a knowledge that each of us has you know an inner inert kind of knowledge that contributes something because even if it's totally out of the box it opens up new possibilities so I'm a total fan of this open process and I'm also very hopeful that more of this practice will be happening in future in other groups because I think it's really really beneficial it helped me and I think it also helped the group to to yeah just open up them the mind that is usually so narrow and you're you're stuck in your own process so I thought it was really good thanks thank you for having me thank you for sharing um and just to be clear because I don't think we introduced ourselves because we just assumed that most people knew but so myself and or Sugana both members of the BCC and Avinash is a resource person for the BC who's been working we've been working together for a while now how long coming close to a year on all of these kinds of things so that's that's who who we are um and yeah we're doing this process basically on behalf of BCC to inform the budget going forward and just to say that um you know some of these suggestions or changes needed um it's possible that some might not be possible within the coming financial year right now in in April there's also phasing that might need to happen especially if there's really big changes that are requested of course there's services that have been you know serving this community for for decades and people serving in them for decades of course there's not going to be any abrupt changes made it's really just about getting a sense of what this are and then yeah what these priorities are and then what we can do with them whether it's over the next year or two years or three years or five years let's see um let's see what comes out so get people to participate in the survey I have a suggestion for the BCC um these are budget money side there's also the management side which is a huge concert right now uh in Oroville my question is around the structure of the city service which is still a unit legally without executives so there's a gap there we need to bridge somehow because when things happen like in outreach media right now it leaves a huge gap of management who's in charge the responsibility the weight on this people which is a community service um I had some experience at the user note or similar so I'm seeing this is not being addressed so I would seriously recommend once again to look at that and also to coordinate um like you say effort for services to maybe create new ones or but how do we do that if it's not a management I know that's the BCC it landed on your shoulders to be that but I can see how it's not happening how even how is that possible for seven or eight people to do that to actually coordinate the services with each other what is the effort what is the vision what is needed um this big question which I and then there's a balance sheet and everything of a city service unit it's still a question um so there's a few things uh on those topics um so one is that the the question of a city service unit and I realize it's a technical question that maybe not a lot of people here are familiar with but there was an attempt at some points to create a city services unit um which would be the structure under which uh services that are not registered under another unit or trust could be registered um this unit is actually dormant so when I joined BC and lots of other people joined BC we actually had no idea that's that this even uh existed at any point it is however a conversation that is ongoing with the FMC and uh with Mr. Srinivasan Murthy who um specifically uh has concerns about such a structure uh because of concerns regarding double accounting so this is why this particular structure is it's very contested as something that should be should even be revived whether there should be something completely new that's looked into and so I know that there are people that are looking into other possibilities like a prosperity trust at the trust structure so it's it's a complex issue that is actually not not at all within the realm definitely of BC but even not necessarily of the FMC because it involves the foundation and and their concerns so that is that is one thing and in terms of the the issue or question of management of services that are not under an existing unit or trust that therefore have a structure with you know some other authority um or so uh I mean one of the things that we reflected on as as uh as BC is actually a lot of the issues that come to our table maybe conflict issues or management issues actually came to our table I mean and the question of coordinate better coordination of services are actually something that an oral board of services or similar organisms should really have have been able to take care of better organizing that that sector and it never really happened so there definitely is a gap in our landscape we're very aware of it because sometimes it falls on our shoulders and it's really not it's all on our shoulders to carry or a mandate so we do try to reach out to the council or usually it ends up with the FMC in these kinds of issues but yeah it's a broader issue it's definitely a broader issue of our of our landscape and it's um yeah I don't have the answers current office order of the city service unit is still valid so it's not dormant at all and it says there that okay there's no executive somehow which is against the code of conduct but that the bcc are the managers it says they are black and white office order I mean resolution FMC from a year ago two years ago a year ago so that really is bringing a lot of stress on people who are under the cc to have a bcc saying we don't know it's not us it's written that it's you so we need to at some point um because it's been the people who end up in the situation we go in the spinning of it's not us it's the others or having executives telling me uh maybe an executive like Rajeev at some point uh or when they resign the ones who were and indeed Divya Lyle the resignation is not being registered so there's too much for such a service it's huge it's the biggest budget of all of it 30 percent of the how many people are there a hundred services exactly who are in this complete um vagueness uh if you're in a commercial unit you have executives you have managers you have trustees you know who to talk to you know is responsible in case of conflict or code of conduct or who are people are being replaced or not and then this this void uh which gives way too much uh issues as we can see uh without rich media for example so where is the bcc standing in that we haven't heard from you so like you named the latest editor for the news and notes which is kind of your mandate by now what happened without rich media so i mean as i said you maybe you have a better reading of these legal documents than i but when i joined the bc i had no awareness whatsoever of the city service unit and what i have been informed of is that it is dormant in that i mean i have no awareness whatsoever of any responsibility that i have towards city service unit and i certainly haven't signed any documentation saying that i take responsibility to be a manager of such a unit so i and i'm just i mean you're you're expressing so i'm just answering my own personal knowledge it's not a it's not an argument it's just my personal knowledge of the of the matter um yeah and there's there's 120 services just to clarify not all of those uh those are registered not all of those are unregistered they're those who are registered in various trusts and units so i just wanted to clarify because you said that's 120 that and all but that is not that is not the case but fundamentally these issues of registration are really a funds and assets management committee issue the bcc the budget coordination committee our role is to actually disperse a budget and that's where our role our role ends and i regret that you know that there are other gaps in the landscape but as you said it's not those are not on our shoulders maybe um no no i think or so again can add something yeah i think that that discussion is is happening with us with the is still on our table you know about the city service unit about the dormant and we are having a discussion with the the foundation office to activate it and we are in communication with them okay so it's still on our table which is recently when for a long time we have been looking into this umbrella unit of the city service and then we we have tried i think we are still working on process to bringing out the structure for the accounting services also for this particular services you know through a combined accounting services that has been supported by bcc for the area accounting so still on what i can say to think we are in discussion with this but we don't have an answer whether we are going to take this all into it but it's still on our discussion on our table yeah any other questions yeah just a little comment i'm as part of a or chart farm i'm very super happy to see that farm and food is a high priority i believe we all know how important it is to get good food if i take an example in then japanese monastery the high master the roshi is obviously the most important but after just after it is a chef who has the responsibility of the monks and they can have good meditation and good life good perfect behavior eventually with good food it has been pointed by many spiritual teachers all over the world that food is the most important actually and we have a tendency to forget that and this can bring a shift of consciousness in a way if we have more support for our beautiful friends thanks that's actually that was actually one of the interesting things in the in the sessions with the randomly selected is that actually to redefine that sector not just for farms but food because it was considered that actually the support should be for food more generally and that it should be expanded for example free lunch at solar kitchen or things like that so that's that whole kind of idea of that sector was was looked at actually more broadly than maybe necessarily only oral farms but really more broadly to actually the food provided at the end of the day to or billion so i yeah i agree i think that was an interesting like a perspective shift there so with that we're nearing to six o'clock so i think we can close okay thank you everyone and i hope you'll fill in the survey we'll be sharing it on on the ornate and please share it with others i know that's i mean as as seen i said you know when you first hear a budget participate in a budget it sounds super boring and inaccessible and something that you don't have anything to say about so maybe you just it's helpful to encourage people to understand that these budget are not just figures it's actually how we support ourselves in each other in our community and it's really about yeah tina because i think the important part is of the participation is also that it opens the door to be a part of it to not only be the one who didn't get or the one who are i got you know but it's not them it's us and this i think to bring back the community feeling is uh that's what i felt was really helpful for me thank you thank you um thank you everyone and uh have a beautiful evening