 and I'm going to go to the plus button up top and let's make an invoice and so I'm just going to type in Eric music Eric Eric music and tab and then so now we have these items pulling over for for uh the billable items so let's let's pull them both in let's add all of them add all and so then I'm going to close this out and so let's go through tapping through it I'm not going to add an email address we've got the send the terms the let's go to the date let's make the date the 23rd plus button plus button 123 number location and then everything else is populating like we've seen in a prior invoice it's just populating now pulling over from that billable item now the tricky thing is that you can see it's kind of linked over here that link indicates that it pulled in from a billable item it looks like it's pulling in the item perfectly but if I go down here notice if I type in an ELP again then you can see the ELP is actually $500 not the $400 now if you've worked with the desktop version the desktop version actually somehow does it the way you would hope right it actually changes the rate to the sales price using using the sales item typically I believe where it's not doing it here so you could use this kind of billable item but then you might want to then then you'd have to check down here and say okay the ELP should be $500 and then I would change it to $500 and I believe everything else will still populate properly if you do that but it's like it's kind of annoying that it puts in the four and then here I'm going to do the same thing with the the EPSH is so an EPSH is $400 so this one I'm going to change the rate to 400 so and then I'm just going to delete this bottom item so you can see what I did there I I pulled them in but then I'm going to double check that they're actually doing the right rate because that billable item pulls in the cost which is typically how that billable function works because you usually use it when you pay for like gas or materials or something like that so that the materials will then populate over into the invoice as just the amount that you paid for it plus you might add a markup if you were doing like a construction process project for example everything you paid for you can then say when I paid for it I'm going to pull it into the invoice and at cost but we don't want to pull it into the invoice at cost here we want it to use the items to make it the sales price so it gets a little wonky on that you got to be really careful with that tool so there is that so everything else it's an invoice so I'm going to go down here and change this to the 5% for our generic problem which you could do here or you can change the math if you want to follow along with our generic problem for the sales tax and so there it is so what's this going to do it's an invoice now so it's going to increase the accounts receivable for the full amount 30,450 the other side is going to go to the sales driven you would think you know by the items but it would be the 29,000 that we charged and then sales tax payable is going up a liability 1,450 and then the inventory is going to go down by the amounts driven by the items hopefully and then the other side is going to go to cost of goods sold the net impact on net income is the sales price minus the cost of goods sold we also have the sub ledger for accounts receivable will be impacted tracking the fact that Eric music is the one that owes us the money and we're going to try to collect on that and then the inventory sub ledgers also going to go down by units hopefully as well driven by these items let's check it out and double check that that is indeed the case let's save it and close it save it and close it and then we're going to go to the tab to the right we're going to run it to refresh it because we only work with fresh stuff here no no old moldy reports and then in the accounts receivable going into the aid to the R going into the aid to the R we've got the invoice here that looks good 30,000 450 30,000 450 that's the total down below so that's the total okay go back up top X out of that scroll up back to our report then I'm going to go to the profit and loss run it to refresh it and then drill it into the cost of goods sold I'm sorry let's go to the sales side first I'm kind of curious to go to the cost of good so I want to get there first but no sales sales first so there's our invoice with the two line items the 25,000 the 4,000 doesn't include the sales tax just as we would expect closing that back out scrolling up back to the report back to the middle back to the report and then back to the middle tab and then we want the liabilities there it is in our sales tax payable for that department because we're going to pay California department and so on there's the there's the sales tax which looks correct okay that's a lot of sales tax and scrolling up and we're going to go back and then we also have the inventory if I go into the inventory it's gone down inventory is the asset it's going down with an invoice because we sold the inventory so there's the amount for the invoice uh 1006 so you've got these dollar amounts separate line items because of the but it's being driven hopefully by the units of inventory that's being that are being decreased here by so if I go into that those amounts aren't on the actual form but it's using the the items hopefully to be decreasing the inventory because we use that billable thing to do it notice there's this invoice is 1006 with two lines and I have I have four lines here now that I believe that's because QuickBooks is using a flow assumption of first in first out so that means when they when they remove the inventory they have to do it in alignment with what the layers of the flow assumption even though we haven't changed the price of anything I think they're tying it out kind of like to when we purchased it so that why so that can be a little confusing at first but I believe that's the rationale for it going back and then tab to the right and the profit and with the cost of goods sold here so there's the cost of goods sold for this side the net impact on the AR on the income statement is the revenue minus the cost of goods sold and it did put the revenue into the sale of product revenue right which is what we would expect driven by the item that's what the item would typically tell it to go to so that looks good it didn't put it into like a random revenue account for for the billable item it's just that dollar amount thing that's a little weird so if I go back to the first tab and the AR the sub we should have a sub ledger breaking out by cuss by customer so if I go to the tab to the right right click on it and duplicate it so we can see that sub ledger and we're going to go to the reports and let's close up the boogie and scroll down who owes you let's look at the AR aging summary report and check that out as of the end of the year 12 and 1 2 3 2 3 run it to refresh it and so we've got the agents but I'm just looking at the three customers that add up to the 38 671 50 that should tie out to what's here 38 671 50 we could also track that internally to try to collect on it as we saw with the invoices before in the sales tab like the customer tab and then in the customers which if you were in the business view by the way would be in the the get paid and paid area and in the get page you got your customer tab here so there we have it and then you can find you can find the customer or I can sort up top by the open invoices and then it'll give us a list of customers with the open invoices