 Yes. And Austin is here. And again, we hope that Lee and Bob will join us. Like just heard the message that the recording has been started. Okay. Well, thank you for, uh, thank you for, thank you for that. I'm going to just wait. Bob seems to, Bob Pam seems to be. Here we go. Lee Edwards, would you signify your presence? Here. Thank you, Bob. Are you there? Yes. All right. That is totally fabulous. Um, I know of no changes or additions to the agenda. I do want to say a special word of welcome to Jean. We're pleased to have you on the, on the board. Thank you for your willingness to thank you for your willingness to serve. I'm super excited. Thank you. Okay. Okay. So, um, have you all been sworn in? Yes. Yep. Yes. Okay. Great. So the first order of business is the election of officers. And what we have done in the past is we have. Invited nominations. And then proceeded. So the first officer to be filled is president of the board. Is there a nomination? I nominate Austin. I second. Okay. That's. Thank you. That's very sweet. Uh, any other nomination? Okay. I think we have to vote. So, uh, Farah, are you voting yes to approve? Yes. No, not. Yes. Okay. Tammy. Yes. Thank you, Bob. Yes, but I think Sharon should be running this election. Um, Jean. Yes. And Lee. Yes. Okay. Next. Austin, how do you vote? Uh, next item is the election of the vice president. So nominations. Tammy. Tammy. Okay. I second that. Okay. Are there other nominations? Okay. Farah. Yes. Uh, Jean. Yes. Lee. Yes. Bob. Yes. And Austin votes. Yes, Tammy. Would you like to cast a ballot ballot? Yes. Fabulous. Thank you. Okay. For treasurer. Is there a nomination? I nominate Bob Pam. I second. Okay. Are there other nominations? Okay. Voting on the nomination for treasurer far. Yes. Thank you. Jane. Yes. Thank you. Tammy. Yes. Lee. Yes. Austin votes. Yes, Bob. Yes. Thank you. Okay. For vice treasurer. Nominations. I nominate Lee. Is there a second? Second. Thank you. Okay. Other nominations. Okay. On the nomination of Lee to be vice treasurer far. Yes. Thank you. Yes. Thank you. Tammy. Yes. Bob. Yes. Austin votes. Yes. Lee. Yes. Thank you very much. Okay. But secretary. Person who's responsible for our note taking notes and making sure that our every word is recorded accurately. You Jean. Second. Okay. Are there other nominations? Just to point to order. Yeah. We even are bylaws. We don't have a secretary. We have a clerk. Incorrected. Okay. Thank you. Thank you. Thank you. For. Yes. Tammy. Yes. Bob. Yes. Lee. Yes. And Austin votes. Yes. Jean. Yes. And typing. Yes and typing. Thank you for. Thank you for doing that. Under the bylaws of the Jones. Justice. Truth. Trustees. The president. Is responsible for appointing committees. And. Bob. I think there's also a vice treasurer. It's been nominated and voted. Okay. Lee Edwards was. If I remember correctly. Okay. Committee appointments. For the Jones Library Board of Trustees, I will serve, I mean, the Jones Library Building Committee, I will continue to serve on that committee. I'll continue to serve on the investment committee and on the town's budget coordinating group. For the PPP, I would hope that TAMI would continue to serve on it, continue to serve on development and represent us to the personnel board. Yes, I will. Thanks. For the budget committee, Bob, and for investment, Bob, Bob will also be on the budget coordinating group and serve representatives to the town audit committee. Yes. Thank you. For the budget committee, Lee Edwards, also I hope will continue to lead. The development committee will represent us on the JCPC and continue to serve as well as it lays onto the friends. Gene, I hope will serve on buildings and facilities and also on the JCPC. And Farah, I hope will serve on the buildings and facilities committee and become a member of the Jones Library Building Committee, though that I think requires the approval of the town manager, at least formally. Thank you all for your willingness to serve. We have... Austin? Yeah, Farah. There is only one... I'm the only one so far on PPP. Uh-huh, sorry. Sorry, sorry, sorry. It mentions Eugene, but I don't know if that's correct. No, it should, it is correct. I'm sorry, I neglected to mention it. Yeah. Okay. And Jedi. Well, the Jedi is a committee that right will continue. No? You're the chair of that committee. Yeah. Yeah, yeah, okay. Okay. But you're the chair of the committee, but that's under PPP. So unless we change... I think we're all set. I think we're all set. Farah will continue to chair the committee, but it reports not to us directly, it reports to the PPP, right? PPP just says we have done it the best. Okay, so we have some minutes to approve from December 19th. Austin? Yep. I have one tiny correction to make. Sure. On the... Corrections for the minutes? In the minutes. So let's leave just so we'll do it this way, let's have a motion to approve and then a second and then corrections. Is that okay? Okay, sure. So why don't you move to approve them, Lee? I move to approve the minutes. Good, is there a second? Second. Thank you. Okay, Lee. Yeah, it's just in the place where votes were actually recorded with regard to the library director's contract. They were recorded by name and everybody's name was given by their last name except for mine. I was perhaps confused with somebody else, but it should be Edwards. Thank you. Thank you, Lee. Any other corrections to the minutes? Bob? Yes. In paragraph F, the last word in the second line currently reads commiserate and it should say commensurate. Yep. And in paragraph L, the first word of the fourth line should be but, not by. If it's expressed that anyone using library services would be considered a patron, but we know, good. Thank you, Bob. Any other corrections to the minutes? Okay, on the motion to approve the minutes as corrected, Farah? Yes. Jean? Yes. Thank you, Tammy? Yes. Thank you, Bob. Yes. Lee Edwards. Yes. And Austin votes yes. Okay, next is public comment. We have two members, two attendees, if either would like to make a public comment at this point, if they would signify by raising their virtual hand, that would be great. Okay, no public comment. The next item is to talk a little bit about the Jones Building Project easement negotiations. And we have some motions to approve the vote on, I think. But in the meantime, I'm gonna ask Bob, parents, if Bob would like to say a little bit about all these easement negotiations. Bob? Certainly, thank you, Austin. If I can, I'm going to share my screen so you have a sense of what we're looking at. Sharon, can he do that? Let's see, let me try this again. So I think you can see my screen now. Yeah, thank you. So we have two permanent easement locations that weren't discussions about. One, the simplest one and a desired but not required easement would be what you see on the right-hand side of the property. You see the shaded blue area. That's an easement on the D'Angelo property. If you look at the photograph and I can zoom in quickly if you'd like just to get a little bit closer. What we're looking to do is basically straighten out the edge of the driveway right at this location. And what that means is that we would have an encroachment of about two feet for about 15 feet along the D'Angelo property. We have had some discussions with them. They've been positive. We're not certain what they might come back with us or to us with this point. But I did wanna know that that's desired. It's not required. The reason for looking for that axis is to maintain the same width of driveway all the way back to the patio area and to the shed area. If we're not able to obtain that easement we would have to narrow the driveway down just a little bit, not a big deal breaker. The other easement location you've probably heard about a bit is an easement on the strong house. I just wanna, I'm sorry, I wanna just get you to do a little more clarification. This easement with the D'Angelo property is desired just to kind of straighten out the driveway. That's correct to maintain a constant width of the driveway. And it is proposed this easement is coming from us to them, not from them to us. It would be from D'Angelo to the town, to the library. For us to build the driveway the way it's currently shown on the property we would add the easement from them so as to construct the driveway at the full width. But are they asking us or we are seeking an easement from them? We are seeking an easement from them in order to build what's shown in the plan. Yep, thank you, sorry. The other easement location is on the strong house property and there's two types of easements that we'll be seeking there. One is a temporary easement to allow access during construction. There's a lot of conditions that we have proposed in the construction documents to limit how that access could be conducted having to put down timber mats for instance having to get approval from the strong house before there's any access on the property having to be very careful working around the trees and the roots of the trees on that property. So we've put together what we think is a very appropriate set of restrictions to the contractor that will meet the satisfaction of the strong house. We've provided that information to them and I believe it's under review by them at this point. And that would be a temporary easement that would cease to exist. Typically would be looking at our two or three year time period. You typically wanna go a little bit beyond the length of the construction on a temporary easement but once that time period elapses then the temporary easement would expire. And then we're looking at a permanent easement to the permanent easement is shown on this plan in the yellow area. The reason for that, the permanent easement is to build a retaining wall along that back corner of the property. The backside of the retaining wall that's exposed above ground would be on the property line but the design of the retaining wall and the typical design of retaining wall requires a portion of the wall at the base of the wall to extend outward away from the wall. And the detail that's been designed right now would have that bottom or the footing of the retaining wall extending 2.8 feet onto the strong house property and then we would be putting in select material, gravel or crushed stone on the backside of that footing. So I've indicated right now, tentatively a four foot wide permanent easement that would allow that wall to be constructed and allow that wall to exist permanently and not to be disturbed in the future if there was work on the strong house property. And that's about 135 feet long altogether if you look at the length of the wall as it turns on that yellow section. So those are the two easement locations. Again, one desired, one required, one temporary easement and there's one more item I wanted to mention that we encountered as we started taking a hard look at property lines and our neighbors and how the neighbors interact with the library property and that's what's currently the Drake property. The rear exit of that property, you can see that in the bottom right, has a stairway that's located on their property but historically in order to leave that stairway because of the bushes that are planted along the rear of their building, they have actually had to cross onto library property to get out to Amity Street if there was an event, an emergency or something like that. So, we look at this as an opportunity to clean that up perhaps with some sort of a cross lot agreement or something like that between the library and the Drake. It's not required, but while we're looking at this it wouldn't be a bad idea to address that so it doesn't surprise people in the future. So really those are the areas. There's three areas that are flagged two with easements and one is just access or use encroachment that we should be aware of. Right, and the one that is material to the building project is the easements temporary and permit with their strong house. That is correct. Those are required. Okay, so before we take up the motion about negotiating questions about these easements, Rob, could you remind us when the library last did construction for the 1993 edition? We had an easement with the strong houses, is that correct? That is correct and actually I'm glad you mentioned that because one of the things about the current project is that it actually moves the building further away from a portion of the building. As you might know, there's currently and you can see that in the middle photograph on the left there's a portion of the building that juts right out to the property line. That will be removed. So now there'll be space between the edge of the building along the entire west side of the building and the strong house property line. I wasn't here obviously at the point when that previous easement was acquired I think back in 1991 but I believe it is called an air and light easement and there may have been a desire to make certain that there was nothing constructed in the way of that location that basically would block the view out the windows or block light into the windows and that's really what's restricted is it's just again a requirement in which they cannot construct something an easement that they agreed to limit their activities on their property at that point. But there was also an easement that was right because of the construction that we were doing in 1993. Right there was a temporary easement but that temporary easement expired as temporary easements typically do. Right and the easement that we are proposing is to the extent that you know this if you don't what way is similar or different than the easement we had with them during the 1993 construction? I don't recall the specifics of that easement other than it was for a similar purpose but I don't know the area limits or anything like that. All right, Sharon do you want to say anything else about the easements? No I think that's everything. Okay, any questions or thoughts about these easements? Let me just say out loud what I understand the process to be which is pending your approval of the motion I would enter into conversations with the appropriate parties to whether we can secure negotiate an agreement about what these easements would be. And then we would come back to the to the board for your approval of what the easements would be and what conditions might be attached to in order to secure the easements. Okay, so there is a motion proposed to allow the trustee president to negotiate with the board of the Amherst Historical Society the owner of the works building and the owner of the Drake building regarding temporary and permanent easements are necessary for the Jones Library expansion renovation project. Would someone like to move that? And then as a second we can discuss it. I move it. Thank you. Is there a second? Second, second. Is there any discussion? Bob. I assume that the large easement on the historical society property is so that vehicles can move to provide access to the back. Some of those turns look fairly steep and with large vehicles I'm not sure that you can make those turns without encroaching somewhat further. I'm just asking the question. I don't know the answer. Yeah, Bob, do you want to, Bob Parrott, do you want to say anything about that? Certainly. Yes, that's mostly correct. We do envision it would be to allow vehicles to come in the side of the building allow typically vehicles in the sides of a forklift and those types of things to come in because they would be what would be needed or would be most convenient to be able to construct the building. Something like a concrete truck. What they typically would do is they would provide a pumper. They don't necessarily get right up to the building. So they basically offload the concrete into this pumper device and the pumper device has a hose that can extend pretty much across the entire site. So something like that, I wouldn't see the need to get a concrete truck all the way to the back of the building. And there would be access. After the building is demolished, there would be access on the east side of the building as well, fully to the rear. And I'd expect the contractor would effectively work themselves back out of that area as the new building gets constructed. So it is yes to allow access to large vehicles but it's not the only way that large vehicles can get onto the site. Thank you. Any other questions? Okay. The motion is to allow the trustee presence and negotiate ads laid out in the motion in your packet. How do you vote, Faur? Yes. Thank you. Jean? Yes. Thank you. Tammy? Yes. Thank you. Lee? Yes. Bob? Yes. Austin votes yes. Thank you for that. I will keep you apprised as those negotiations go on, obviously. And as I said at the point where there's something for you to approve, it'll be brought back to you. Before we adjourn, I wanna ask the library director, Sharon. Hi. Yeah, yes. I didn't know if that, are you gonna ask a question or can I just give you an update? I'm gonna ask you for the update. I wanted to let everybody know that on January 24th, the Jones is gonna close to the public so that staff can begin to plan and we're gonna rent a shredder, for example. As you can see, I've got some documents that need to be shredded and we'll get a dumpster. And so this will be the first of probably a few opportunities for the staff to start. Now that we know it's really gonna happen, thinking about packing and moving and unpacking and being in a new space. And we hope to have a more solid timeline within the next couple of weeks. So ish, we could be packing in February, moving out in March, unpacking in April and starting to serve in May. That's all ish, but I just wanted you all to get a general idea. And once we know where we're gonna be in the interim, which we should have a more solid idea of next week, responses are due tomorrow, staff will start digging into all of the things they have to think about, from staffing and scheduling, open-hour schedules for the branches, where programs will happen, where the technology will happen, where holds pick up and drop off will happen, where ESL services will happen and it's a lot. And so that's my update. And certainly as I get more information, I will certainly let everybody know as fast as I can. And many, many, many thanks to Bob Parent. He has absolutely been essential to getting us to this point. Farah, you had a question. It was about location, but you said that you didn't. But it sounds like you have a lot of work ahead. Yeah, yeah. Thank you. Any other questions about what Sharon has just said? Here, Bob. So am I to understand that the town has not successfully found spaces for us to go to? The responses are due tomorrow. Okay. Second question, and it's not very difficult, but if Jean is going to be on building and facilities, does he get a hard hat? I think you'll all be getting one. My head's pretty hard already, but that's probably the best that we get a hat. Okay. Any other questions about what Sharon has just said? Okay, well, we'll be anxiously awaiting to see what we get by way of proposals and looking forward to the update about how the transition, how the move will go. Okay, we are next scheduled to meet Sharon on the... I think I want to say the 22nd. I believe that's right on the 22nd. Okay. So with nothing else, Bob. There was also materials about boards and committees and bylaws. Yeah, we wanted you to have a copy of the bylaw, Jones Library bylaws, because we've said that we would annually make sure everybody had them. And if you've had a chance to look at them, if you have any thoughts about them. I do. So I wonder if what we could do since they're not listed as on the agenda for this meeting, if we could put them on the agenda for the 22nd. And thank you, Bob. Invite everybody to look at those materials in terms of the bylaws and what the charges to the various committees are. Is that okay, Bob? Sure. Yeah, let's put it on the agenda. All right, anything else? All right, it's nice to see you all. I look forward to seeing you in a couple of weeks with our business complete. The meeting is adjourned. Stay well, everybody. Thank you. Thank you, take care. Happy new year. Indeed.