 Good evening everyone welcome to tonight's common council meeting as always before we start our meeting we ask our city clerk to read the quote for the week madam city clerk thank you when you choose to be pleasant and positive in the way you treat others you have also chosen in many cases how you are going to be treated by others thank you very much and as always we have the city clerk read the quote of the week and we've had some throughout these times that we've been doing that we've had some really good responses people actually watch and listen to the quote and appreciate it so thank you very much madam city clerk all the ninth regular meeting of the common council order please call the roll. I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Thank you all and Kittleson next item on the agenda is approval of minutes President Hanna. Thank you Mr. Mayor I would move for the approval of the minutes. Second. Motion and second to approve minutes under discussion. There is none all in favor say aye. Aye. Any opposed. Motion carries minutes stand approved. Confirmation of Mayor's appointments. Dr. McLean. Thank you your honor this came in at the last meeting hereby submit the following appointments for your consideration to the Sustainable Sheboygan Task Force all the person Clayunas and Meyer David Bevel Paulette Enders Jim Halbert John Hill Thomas Grittinger Scott Hansen Thomas Henning Sarah Thiel Ted Valles Pat Hartley Vicky Hall Dirk Zeilman Reagan Howlett Jeffrey Gohans Sue Bissing and Aaron Brault signed by the mayor. Thank you attorney McLean I'd ask for a motion to confirm President Hanna. Thank you Mr. Mayor I'd make a motion to confirm the appointments. Second. Motion and second to confirm appointments under discussion. Alderman Clayunas. Thank you your honor I want to thank you for naming these prestigious people to the committee. I have also heard from a number of people in the town in the city who are also interested in this task force and will be interested in following the meetings and I'll invite them to as well to be participating in this so it's a great step forward for the city I believe. Thank you. Welcome thank you very much Alderman Clayunas. Any other. There is none. All in favor say aye. Aye. Any opposed. Motion carries. Confirmation is approved. Presentation at this time before I ask to your lead to come up just wanted to briefly go back just to briefly to the year before when I talked to the council and said that this year was going to be a year to work with technology. As many of you are aware and the public's aware that our technology was lacking. I made it a point to work hard and to put a plan together so that we could address our technology needs and that's exactly what we're doing and I've asked to your lead to appear before us and tell us exactly what's what's he's doing and what's going on sort of where we band and where we're going and what we hope to accomplish and the benefits of the changes that are being made and that's basically what the little presentation is about. It's not a full-blown presentation. Obviously you will you may have some questions. If you do please jot them down. Feel free to call Tudor tomorrow or any other day after tonight and ask questions. Mr. Lee. Thank you Mr. Mayor. Members of the council. Do we have hold on. Do we have a mic for Tudor? Are you going to use some. Thank you. We're going to let this power up a little bit first before we get it started. Can everybody hear me? A little better? Okay. Is that about that? Should we have the back one on or just try the back one on Chief? The other one. I don't do it. Thank you Chief. The don't you love technology when it works? But we're in the process of right now of taking the city of Sheboygan through a technology renovation after a number of years where the city had been kind of lacking in some of the technology that I think is required in order to make the city more efficient, more process-oriented, more custom off-the-shelf software versus development in-house. I was brought on board to help transition the city to that. So with that in mind a plan was put together that will more or less take the city down this technology roadmap. And I want to take that the opportunity here to go through and kind of share that with you what we're doing down there for the city so that we can look at and read the benefit of these technology and the benefit of the efficiency that will provide the city for years to come. Sorry. The vision that have been put together here is that we're going to be able to provide any information to any location, to any authorized user. That will be the vision that we will be using to disseminate this new technology roadmap for the city of Sheboygan. Obviously our department mission here is to connect the city of Sheboygan to information. I think that's probably one of the big things that's been lacking here in the city before is that while the technology has been there, it has been very hard to get at. One of the missions that we're going to do here for the city here is that we're going to make available to any individual, any location, any information that they're authorized to see. And that's part of what we're going to try to do here with the new technology once it's all completely implemented. The business goal obviously is to go through and provide seamless customer service, operational efficiency, constant innovation, supporting public safety. It's the only reason why Chief Kirk is here too as well. And then self-sufficiency through knowledge transfer. Our own IT goal outside of that, enterprise IT investment, optimize technology investment and value through improved coordination of IT procurement. What that means is that previously to this, each department more or less purchased or procured their own technology. It made it for a kind of a mishmash of inoperable system that didn't talk together. One of the main goals that we have here with this new technology is that regardless of who is purchasing that technology, it will coincide with the overall strategy of what we have for the city so that when it's all said and done, all the technology will be interconnected and the information will be shared. It'll be entered in one location and one location only and you can access that information from anywhere that you're able to get to the network here. Our enterprise architecture probably not as exciting but what essentially it says is that we're going to put together a methodology that regardless of what the technology is, it has to fit within that framework so that whatever vendor, whatever hardware, whatever software we can take it, we can plug it in and it will be able to communicate with the technology that we have in-house today. Integrated government. Develop policy and strategy that advance the culture within the city of Shibuya here that both recognize information as a public asset and promote coordinated cross-jurisdictional services to deliver information to the constituent. It basically is just a real weird way of saying that you know what regardless of whether the information resides at the police department, at the fire department or in planning development, what we expand to do or expand to do here is that ultimately that information will be in one centralized location that so you can get to it if you want to know you know what is the crime rate within the city within this jurisdiction or within this award that you can go through and look at that and be able to pull the information yourself so that you can see that and then be able to cross-reference that information to you know what how much money is the city spending in terms of economic development within that particular district so ultimately that's what our aim is to do with that. Obviously workforce management ensure that a skilled technology workforce is available, trained and effectively employed to efficiently achieve city objective. Ultimately what you are looking here is that as we move forward into this millennium what is going to be the biggest stake here for the city is more or less dissemination information. More and more if you kind of even look at some of the companies that use the work here you know they're they're moving away from manufacturing and production work to more of a service related entity and that's what we need to do here is to work with the technical college UW Shibuya and what have you to as well to produce the next generation of workers that would be able to sustain the technology that's going to be deployed here within the city. Obviously within the overall goals or some subset goal that's provided here to as well in your enterprise investment provide a common direction for optimizing IT for curing again making sure that whatever department is purchasing the technology that it will be the same technology that it will be more or less be able to integrate to the existing infrastructure that we have here in the city. The technology solution is support a common agency business need. Ultimately what the city here exists to do is to provide services to the citizenship of the city who pays the tax that more or less provides the livelihood for the people that work here. Our goal is to be able to provide a solution to be able to support that you know allow the police department to have better access to information newer technology allow the fire department to be able to get to a fire and be able to understand you know what kind of building it is what kind of hazardous material are there and that is what we try to do with this technology. Again the enterprise architecture identify and optimize technology investment that conform to the established enterprise architectural principle. We have a framework in place everything that we're going to produce or purchase in the future will have to fit within that that silo that would be deployed here for the city. Obviously ensure that future technology implementation complies with the city of Sheboygan's architectural principle again making sure that there are process and procedures in place so that five, ten, fifteen, twenty years from now we're not going to have to go through and more or less reinvent the wheel. Everything we're doing here today will be self-sustaining if the city maintains it and keeps it moving forward. Information sharing make interaction with city of Sheboygan government more efficient. Ultimately as I've mentioned before you will be able to get onto the systems infrastructure here whether it's through the city's website or through the financial system be able to gather those information that you need you know it's a crime rate how much the city is spending on a project you know where are some of the economic development with the city that needs to be done. Information sharing eliminate technical barriers to information sharing. Again the way that the system is set up today we're not able to get in there to be able to disseminate the information that's within the system. The new technology that we're putting into place will be able to disseminate information any place any authorized users and any piece of information. Security ensure that the technology system and infrastructure are secure and compliant with city of Sheboygan's policy ensure that adequate preparation are in place for a timely recovery of all city of Sheboygan IT services in the event of a disaster. One of the shortcomings that I see in the city right here right now is that if there was a major disaster that happened on to City Hall there's probably a 99% chance that we would not be able to restore the information technology that's down there right now including the data. So there's a high risk involved with the current infrastructure so we need to put in place process and technology that would allow the city to recover that information and then integrate government eliminate process and project barriers to integration of government service delivery. Again working with all the department heads to make sure that information as needed will be provided to any individual and to any location. Workforce management conduct an evaluation of existing resource skills and develop a plan to acquire the skill needed to implement agency enterprise architecture essentially what just means that working with the local communities here the local colleges to make sure that yes there is going to be adequate resources to provide services to the city for years to come. Ensure that the IT workforce has the skill required to meet the city's IT needs. Not only are we getting very complex in terms of technology but the workforce that will be the next generation to provide services to the city will also have to have those skills not only you know in the public works or in a police department or in the fire department or even in administration the level of technology has gone up tenfold. We need to make sure that the employees of the city here is adequately trained and that we have future resources to be able to go out there and get those employees. And then now I'm going to take you through a little process of some of the significant technology projects that we are working on right now. Obviously the biggest one that we're working on right now is the financial information system. Currently right now the city runs on A4100. DB2 basically is the database where all the information is stored. It's on a green screen system running on a fat client. It's what they call basically is a desktop PC. The process that we're going through right now is migrating the city here through to an interior thin client system that is open. What that ultimately means is that it's going to be a web browser base so that if you have connectivity to the city you will be able to get to the information. Prior to that the getting to the information was very archaic. You have to be very familiar with the system to be able to pull out any information that was relevant. With this new system all you need to know is that you know what departments you want to look at, what is the general ledger code you want to look at and you will be able to retrieve that information and be able to make sense of what is that information telling me. Obviously one of the things that we're going through too as well is that we will be deploying thin clients to the city. What that means is that we will no longer be deploying a full-blown desktop. What thin clients are essentially it's just a big monitor with a little machine that connects to the server and what that does for the city is that I have a screen that is later on but what that does for the city is that on a typical fat client desktop you're paying about a thousand dollars for a machine. These thin clients will cost the city four hundred dollars per machine. What it does is that a fat client has a usable life of three to five years. These thin clients will have a usable life of seven to ten years so we've stretched that four hundred dollars that we saved the four hundred dollars that we're purchasing on this machine over ten years. So not only are we saving the city money but we're also improving the infrastructure too as well. The project the first phase of the financial software project is slated to go live January 5th of 2009. Within that will be the general ledger, the budgeting, the human resources, the payroll, the purchasing and the fixed asset. Also including that first phase will be your project in grant accounting, the treasury management, accounts receivable and general billing. Now there's a second phase to the first one here and that will include the business licenses, the permanent core enforcement basically that's billing inspection, applicant self-tracking and then employee self-services. What we hope to do with the employee self-services is that as we move into this process is that all individuals that have access to a computer screen will be able to go on there and enter their own time into the system versus writing on a time card putting it down to a central location and then have somebody going through and keep punching all that information into the system. The employee self-service will also allow individuals to go through and change their deduction, make any vacation requests and all that all online without the use of paper. Now obviously there's going to be a second phase to that too as well. It's going to go live May and June of 2009. What that will include is the inventory module, your work order fleet and facility maintenance, essentially is the work order that will control the department of public works, pet licenses, parking tickets and then we're also looking at citizen self-service. What that means is that as a citizen they can come on to the company, to the city's here website, pull up their any other financial record, be able to look at statistical history of crimes, development, anything like that that's associated with the city that they're able to go through and look at. We're also in the process of looking at a police, a new police software too as well. The current system right now runs on an AS-400 green screen and we're in the process of looking at alternative to replace that particular system. Again the current system is only being utilized by the city of Sheboygan, the county and then Plymouth, Sheboygan Falls and Kohler. The new system that we're looking at right now is being utilized by about over 40 some other agency within the state of Wisconsin here. What that's going to do for the city of Sheboygan is that you know what it no longer will be isolated. What it will be able to do is share information, crime data, statistics with all these other agencies throughout the state of Wisconsin. Again on top of that a squad will be able to go through and look at you know what the video, they'll be able to go through and look at pictures of criminals and what have you have seen it acting and what have you and we will be able to go through and track all of the mobile units on a GPS basis so that we can know exactly at any point in time where a particular squad is. The current status on that is that an RFP has been submitted, we've got the responses back and we're in the process of evaluating that right now so there will be some more additional follow-up in the future. Again as I mentioned before is that your current desktop are fat client, average cost is about $200, useful like three to five years and we're moving the city through a thin client architecture. Average cost is $400 per unit, useful like seven to ten years. Communication, right now there are over 298 hard copper phone lines that comes into the city of Sheboygan's various municipal building. Each phone line costs the city $10 and I think 54 cents per line so if you multiply $10 and 54 cents per line times 298 per month that gives you about almost $3,000 a month that we pay for phones. Now we're in the process of looking right now at a new technology called Voice Over IP. The first installation of this is going at the new police department but what Voice Over IP will allow the city to do is that we're in a process that we can reduce those number of phone physical hard phone lines from 298 to 40 phone lines and be able to not and not lose any other communication that we have with the outside world. So from 298 to 40 that's a huge saving in terms of you know even though $10 and 54 cents a month is not a lot at 298 lines that's over 20 almost 30,000 a year that's paid for phone services. So as once the police department is done we'll start looking at City Hall and some of the other municipal building to start implementing this technology for those facilities too as well. Probably one of the big things that we're doing down there is sustainability, server virtualization. Essentially what that means is that currently right now you have three, two AS-400 downstairs. What we've done is that we have migrated that to window server, three physical window server the annual maintenance cost on those three window servers is about $500. The annual maintenance cost on those two AS-400 downstairs is almost $30,000. So from the standpoint of sustainability and cost savings we'll be able to provide that. Server virtualization what that means is that we're able to run multiple servers within a physical stack. It's kind of hard to explain if you're not technical but what it means is that we can run many many applications on one box using this technology and then as well as the thin client tool as well. Budgetary change one of the things that I will be working with Terry Hanson our new director of finance on is that as we move into the future all information technology outlay capital outlay will be administered by the IT department so that we can meet those IT goals that we have in the beginning that you know it's the same platform fits within what the city needs and will allow us to more or less leverage what we have already implemented. Obviously some of the future initiatives that we will be looking at are paperless environment and at the end of this month we will be looking at a couple of companies that will be that provides council meeting and agenda meeting so that's one of the technology that we will be looking at to implement here within the city. Also online payment you know currently right now if you want to pay a bill parking what have you you have to come down the city hall and pay that physically at one of the windows. One of the things that we're going to do is look at online payments so that if you want to pay your parking ticket or any other bills that you owe the city you can go onto the city's website and make that payment without driving down here waiting in line getting a parking ticket again and then paying that so again the voice voice or IP which is the phone system. Obviously one of the other things that we'll be looking at as far as the initiative is citywide information sharing helping the citizens of this city communicate better with their government either through the video and council meeting or through through some sort of other communication through our website so that we can provide the information to the citizen of the city and then obviously one of the other projects that we'll be looking here at before the end of the year is looking at a time to attend the system with this many number of employees and the the redundancy of going through and having to keep punching all their time back into the system in order to process payroll we will be looking at a way to automate that process now if you kind of look at at a budgetary annual budget what the city outlays out if you think of in terms of errors that that will go into the processing of payroll 1% of the city's budget if there's a 1% error that's over $300,000 that's that's misput into a to the wrong bucket or what have you so that's what we intend to do with the time and attendance is to be able to go through automate the process provide efficiency and more or less provide cost saving to as well in terms of the people entering information to the system and the accuracy of that information and that is the end of the presentation okay thank you very much chief can we get the light please we'll just give uh tujer a few minutes to get that stuff out of the way thank you tujer getting a little warm yeah maybe you know about okay yeah if we can just take a couple go make a public window open please getting a little warm yeah somebody there you go it'll get some circulation thank you very much as I said alderman if any of you have any questions feel free to either call me or call to your lead directly you'll be able to answer your questions next item on the agenda is a public forum madam city clerk yes this evening we have milton storm if you would come up to the mic please and can I get your home address please melt yes it's a 1736 marvin court that's in sheboygan now bone to my home for 43 years and paid the taxes on it okay and you will have five minutes sir I would like to thank the honorable mayor and professional representatives of this common council and I really want to thank sue richards department for allowing me this time to speak the city clerk's office is blessed with some of the finest young ladies who go by beyond the call of duty with such friendliness and professionalism my reason for speaking this evening some of us missed our police chief David Kirk when he took a much needed vacation in his absent assistant chief chair and did a fantastic fill in with no reduction in the quality of services of our police department our police department along with our sheriff's department do not need any diversity or multicultural training as was stated in a sheboygan press article rather what is needed is some type of sensitivity training for the mayor and his staff and nine unnamed older persons my memory is poor but i believe it was wednesday night that i attended the ad hoc county city services committee meeting over at the sheboygan county administration building am i correct the county is very fortunate to have adam pain who gave a excellent presentation on shared shared services i also enjoyed county board chairman william gearing when he overshadowed all of them and he she and mark hannah i was disappointed in the three residents of the sheboygan who spoke in the open session in my opinion they were poor representatives of the rest of us good citizens of our city one of the speakers a mr carter paulis had his statements quoted in a sheboygan press article after the meeting and in the hallway i met mr carter paulis and he asked me why i didn't speak i informed him with my advanced age of wisdom i know when it is better to keep my mouth shut i'm sorry i apologize for my rudeness here my advice to the mayor and his staff and some of the members of this council slow up a little bit you may be pushing your agenda too fast and you may regret it later down the road there are many there may always be someone listening and watching and eager to exercise the freedom of speech i may be one of those thank you for listening and enjoy the rest of the evening thank you okay next item on the agenda is a public hearing and that is to amend the text of the city of sheboygan zoning ordinance to delete section 15 915 subsection 6a 6a and a3 relating to the designation of historical structures is there anyone here that would like to address the council is there anyone that would like to address the council is there anyone there is no one i'm going to present him thank you mr mayor i'd make a motion to close the hearing second motion second to close hearing under discussion there being on all in favor say aye any opposed motion carries hearing is closed consent agenda 91 through 933 president henna thank you mr mayor i'd make a motion that all ros be accepted and placed on file in all rc's be accepted and adopted second motion and second under discussion all of them welcome thank you mr mayor i'd like to pull out document number 9 11 for a separate vote please 9 11 9 11 reads an rc by the committee of the whole recommending approval documents approving the documents submitting the fire department's report and copy of quality assurance plan and add in that they want the chairperson of public protection and safety to include a sheboygan fire department ambulance quality assurance update on the public protection and safety agenda not less than once quarterly would you like to make a motion all of them one of them if you want to pull it out for a separate vote yes i'd like to make a motion for a separate vote no you need to put the report uh accept and adopt the report committee okay thank you your honor i'd make a motion we accept in the adopted report of committee is there a second to that second second okay under discussion anything else element yeah i had received several communications from citizens who were somewhat upset over the makeup of the assurance ambulance insurance committee they felt that the citizens should be more involved in this and they seem to be rather upset about that point they feel that having it entirely controlled by the council and other officials that it's akin to putting the fox in charge of the henhouse they feel they're not going to get a good a good judgment on cases brought before this committee and they would much rather see that the citizens of the city become much more involved in this thank you thank you next we have all about i was going to speak on a different on a different answer okay all man very much thank you mr. ram to some degree i agree with the uh the previous statements made by alvin longan been here um having uh on public action safety going through the plan um the quality assurance actually deals with several different issues uh billing and perhaps quality of service would be one in terms of the medical aspects i have no problems with that it's not for anybody else who's not medically proficient to really be in charge of making decisions that way but for me i think it would be nice to see that there would be some public input as well in terms of the quality assurance i think we have nothing to hide i think we have an excellent service but i think by having a public input we can bring the public along and it'd be a little more clear to say here's the service here's the plan here's what's happening here's a complaint here's how it's being dealt uh and then um the poll can be more on on the side of the ambulance service instead of fighting against it so we'd hope to see a little bit more currency on that aspect but um that'd be my concern that i think we're down the road we can still look at adding that committee if possible okay alvin longan second time just one small comment uh the people i talked to as a whole said they're meant in no way to mean that the fire department wasn't providing adequate service because they're all very much aware that the fire department ambulance service is right up here with the very best of them and that the fire department of course is staffed by very dedicated and highly trained people who would you know really do the job the very best way they could and that's also a personal feeling of mine knowing some of the men and having worked with them in the past uh in fact i've known chief latusky for a very long time so there this should not be taken to cast any aspersions on the fire department's quality of service thank you and we have alvin line thank you mr mayor i i think it should be noted that public protection and safety meetings are open to the public in any time that there is a review at a public protection and safety meeting of the ambulance service the public is more than welcome to be there the agendas are on the city website every week or every two weeks before the meetings take place and if the public would like to attend they're more than welcome to be at the ppns meetings to review the the ambulance service thank you thank you alvin verhassel thank you roger again i there's a lot of the comments i guess have been made but i don't think there's anything to hide we've got a good quality fire department and ambulance service we've got an excellent public protection and safety committee i don't think there's any reason to i guess not make things more transparent i think considering all the heat from last summer when this issue initially came up it'd be wise at least in the short term to keep things as transparent as possible from a constituent standpoint even though they are allowed to come to public protection and safety constituents are not involved directly in the decision-making process so i could see some benefit long-term actually putting constituents putting residents on the committee and giving them some decision-making authority thank you and all about thank you your honor i would ask the distinguished alderman from the third district what the benefit of it is i don't know how we could be any more transparent than having open meetings the the attendance of which is very public the minutes of which are absolutely public other than creating another level of bureaucracy in this system i'd like to hear someone articulate the benefits other than some sort of transparency that doesn't exist there's no extra layer of transparency that exists i'd like to hear someone comment on what the benefits to adding another layer of bureaucracy to that oversight would be thank you your honor um i know this has been i'm just gonna say a few words and i'll call the vote and i don't know if this continues to be somewhat of a contentious issue it started off on a rocky uh on a rocky pattern uh it continues to to be on a rocky pattern public involvement is always good um do we need public involvement in every committee well we do have public involvement they elected all of you that's their public involvement when people elected you they said we are going to put my faith and my trust in you as my alderman to represent my interest uh it gets a little tricky here because if you're going to have when when the city was involved in a coalition that involved several jurisdictions there was an important need to have equality assurance because you had a lot of players in this case there's only one player uh that minimizes the need to have that type of quality assurance that doesn't minimize the need to have citizen involvement but it minimizes the need to have that quality assurance and that is precisely why we have standing committees otherwise we're going to need a quality assurance to make sure that the police department is is handling uh traffic calls and and crime calls adequately we're going to have to have a quality insurance to make sure a bill bidner is cutting trees right and more than a lawn right uh to the satisfaction of some people it gets a little tricky and I can understand alderman bauch has made an excellent point uh there is complete transparency one of the things that you've done that I proposed that I've advocated and you've you've done is that you made this government more transparent than any other government that has been in the past if any of you are not aware we've had the most open records request ever in the last two years and you know what folks people got what they asked for they get they can have anything they want so it's tricky uh be careful with political appeasement be careful with the flowery words and flowery terminology let's keep it clean and I think that where we're at now is uh the fire department is doing a great job uh there's there's nothing to hide we have nothing to hide let's just move this thing forward we will call the vote on 9 11 if you vote no that means you're voting not to accept an adopted report of committee which you which means that you do not want a quarterly a minimum of quarterly update uh before the public protection and safety okay if you vote yes that means you would do on it oh and rehearsal yes shana could you just clarify it because I was reading the document I guess is two-fold that we're not only asking for a quarterly update but we're also approving the quality assurance plan so it's a two-fold two-fold yes it's not just the quarterly update all right thank you but okay please call roll foreign hi bauk decker gisha hannah heidemann kittleson claunas meyer montemayor rindflash ryan suric vander wheel for hassled and wangeman 15 eyes one motion carries the balance of uh 91 through 933 with the exception of the one we just acted on which is 9 11 and we have all in bulk thank you mr mayor uh under discussion on the consent agenda I just wanted to publicly thank the public works department and the city engineering department uh for item 9 25 that was a great idea from a neighbor who was you know submitted this idea to save the city some money let's get it done while the equipment's nearby the public works department didn't have to jump that didn't have to act that quickly the engineers didn't have to act that quickly but they saw an opportunity to give great customer service uh to some of the district two constituents and I just want to publicly thank them they've they've reacted we still don't know what's going to get done there's some petitions and some paperwork but I just really wanted to thank director bitner and the engineers for for reacting so quickly and giving the city uh some great customer service thank you all in bulk all in rindflash thank you mr mayor on 9 23 there's just a clerical correction to make on the report a committee the second and bottom line recommends that the report or i guess third of the bottom line recommends that the report of officer be accepted and placed on file and to approve the request contingent on identification for the city not from the city just uh please make that okay thank you all in rindflash that correction will be made is noted and made all in the mayor thank you your honor um i just noticed under 9 12 this is an rc by law and licensing in the minutes it states for license number 66 17 that alderman born made the motion to grant the license under robert's rules that is not acceptable and i just wanted to clarify if that's all well is that it's chairman did you make a motion i can't recall um i believe robert thank you all in my i believe robert rules of order states that the chairman may not make motions may second but may not make motions uh i'd ask you to take a look at that i don't think that's accurate on committees but i'd be happy to look into it i i believe committee chairman can make motions and they can act just like the other members of the committee but i'll look into that okay well it has been accurate up to now and if it's not accurate we we need to correct it from here on needs to be in writing so that the committee's chairman and the members get that in writing attorney mclean but past practice has been in past practice as of understanding the rubber rules of order has been including when i was in the school board that the chairman of any committee is not able to not uh it cannot make motions they may second motions for the sake of discussion and vote to carry to a vote but they may not make motions if that has changed if that will change is tonight i would like that in writing and uh delivered to each alderman so that we can act appropriately from here on thank you very much um please do thank you okay nine nine one through nine thirty three with the exception again of nine eleven there has been a motion for the approval and passage of everything in there is there anything else there is none please call the roll warren bauk decker yasha hannah heidemann kittlesen clayunas meyer montemayor rindflash ryan cirrick van der wheel verhassel and wongerman 16 i's motion carries communications and petitions nine thirty four through nine forty will be referred nine thirty five please make a notation alderman will also be referred to transit the actual document deals with two separate issues one dealing with public protection and safety and one dealing with transit all in bulk thank you for pointing that out report of officers to nine forty one by the city clerk submitting a communication from tv eight director city of shabuigan stating that there are changes for the channel cable channels and the charter cable viewers may not be able to access access local government local and government channels beginning august 12th uh you you will be mad i will be asking for a motion to accept and file i'd like to inform the council uh that according to kerry coutser uh on an email to madame sue richards he was informed by charter that their plans to make channel line up changes have been pushed back to sometime in september so there there is no need no need to act on that uh i need a motion to uh accept and file president hannah i would make a motion to accept and file nine forty one motion and second to accept and file almond geisha under discussion thank you your honor just as a reminder to the public that um beginning in 2008 the state of wisconsin took control of our cable contracts we used to have a cable contract committee if people would recall and go through the negotiation for the five percent and all sorts of stuff um if charter decides to do this whether it's september whether it's tomorrow it's the state of wisconsin's duty now and responsibility based on um state law that they are to take care of it in the past the city has taken care of it since charter came but if people have to understand it's call your state representatives uh i would be happy to do that if somebody contacted me to do that but they're the only ones who can now effectively fix problems with your at least not your cable box but we'll call them with your cable box problems as well but with issues such as this excellent point no one yes sir okay so we have the motion to accept and file any further discussion all in favor say aye any opposed motion carries 942 we will hold for 958 please make that notation 943 through 956 to be referred resolutions introduced three 957 by olem and geisha clayunas born bauk and montemayor authorizing waiving the competitive bidding process and entering into contracts for a custom manufactured police emergency response vehicle olem and geisha thank you your honor i move that the resolution be put upon its passage motion and second under discussion there is none please call olem and hassle thank you your honor could i just have an explanation again as to the rationale behind the waving of the bidding process yes olem and geisha certainly uh the um there's really only one supplier and one vehicle uh and uh a company that the police department has had a lot of experience with everybody's had a lot of experience with it's really our only option for the specs that we're delivered okay not a lot of people building these things right thank you okay there's no more olem and rehashable second follow-up question so that then the statement is that there is only one supplier category because there is only one supplier or is it just one favorite more preferred supplier i'll ask olem and geisha to clarify that olem and geisha uh and unless the chief or another representative of the police department would uh have more data it's uh it's our report that no you could you could equip a you go if you want with this kind of stuff there really is just one supplier that met the specifications okay please call the roll bauk decker excuse me geisha hannah heidemann kittleson clayunas meyer montemayor rindflash ryan syrac vander wheel for hassle wongamon and boron 15 eyes one no motion carries 958 by olem and hannah kittleson ryan geisha and rindflash allocating up to 55 000 for reimbursement to sesco llc for cost incurred in replacement of soils on its site in the business center president hannah thank you mr mayor i'd like to suspend the rules do or do a timing factor here is there any objection to suspension there will be a question as to why please explain if there is no objection there is no objection please proceed thank you i'd like to put the resolution upon its passage and also accept and file on 942 motion in second is there please explain why we need to suspend oh i'm sorry yeah there's just we need to move ahead with the project and this is this would delay it considerably if we can't authorize sesco okay thank you so we got 958 uh under discussion the money so for the benefit of the alderman and the public the money is coming from tiff it is uh either increment or land uh sell money or both a little bit of both there is no debt service involved and there's no levy money involved it all comes out of that same piggy bank there is no more discussion please call roll decker geisha hannah heidemann kittlesen clayunas meyer montemayor rindflage excuse me ryan syrick van der wheel ferhassell wangeman boran and bauk 16 eyes motion carries 959 lies over 960 to be referred report of committee 6 961 to be referred report of committee 7 962 by law and licensing recommending denying beverage operators license number 7224 based on the applicant's repeated law violations related to the license activity and failure to reveal all violations on the application vice president boran uh thank you your honor uh i moved at the uh report of committee be accepted and adopted motion and second under discussion under discussion is stefanie bower here tonight she's here i will ask police proceed i will ask if you wish to speak in a minute uh your honor i'm uh i'm going to be reporting what we got from the assistant city attorney um miss bower appeared at our last meeting last tuesday night miss bower revealed a 2006 convent conviction for underage alcohol the record of convictions she should have revealed is as follows uh the charge was underage alcohol in 2006 uh it's directly related to the license activity and also another underage uh alcohol in 2007 which is also related to the license activity miss bower should have revealed all violations that was her first opportunity to appear before us and she did and based on her having repeated violations that are related to the license activity that's very important uh that's why the deputy city attorney recommended denying her application and the uh committee uh voted unanimously to deny thank you thank you vice president boran miss bower would you like to address the council please come up and again the the action is being considered by the council right now is to deny because you did not reveal all the violations on your application when i went to go reapply for my liquor license at the end of june i did not think that i was supposed to tell them about my 06 conviction of underage drinking because i previously had gone to one of those meetings i first got my liquor license in 2006 and right before that was when i got my first underage drinking and i came to the meeting and they put me on i think like a license warning or something so when i went to go reapply i told them that i had another underage drinking i think there was a miscommunication i've been bartending at bourbon street for two years it's my full-time job i go to school full-time and if i lose my license i don't know what i'm gonna do i've been a loyal bartender there for two years and i love what i do okay thank you any other discussion we have alman ryan um your honor i don't know if i'm out of line here if i can ask the question these violations are uh related to like her licensed activity can we expound upon that okay we'll ask i would like to know i mean was she bartending and drinking underage at the same time how were they related to the licensed activity okay vice president boron would you like to address that thank you your honor uh i'd have to ask i'd have to ask miss bower to expound on whether those were while she was while she was bartending uh i don't recall if we asked her that question but i'd we'd open up the floor if you would like and ask her that uh i guess why we take underage alcohol very seriously on the committee is that of the correlation of the underage alcohol consumption and also possibly uh because of the underage uh consumption in the past possibly uh there being a greater risk of of serving uh serving customers uh that possibly shouldn't be served i should add one other thing is that uh if the license is denied miss bower can still bartend however she cannot bartend without supervision or she could not close the establishment without a licensed bartender being there so she can still bartend but not she would have to be under the direct supervision of a licensed bartender and the other side of the coin is if you grant her the license and she serves mine or she's losing her license so it's something freedom way would you like to say one more time please and the question is is your revelation of the underage drinking uh was that during the time period when you were bartending or at the time that you were bartending it was not during the time i was bartending the first one i didn't even have my liquor license at the time yet and the second one was on the weekend when i was in bartending i have never drank while i was working i take my job very seriously um and when i do bartend at work i'm always by myself i know i can if i do get denied i can work with somebody else but the shift i work i'm always by myself and i have the responsibility of closing the bar okay thank you yep and we have hold me get you thank you your honor there was some talk about there was some sort of like super secret bartender probation or something two years ago if you if it's possible was was there any violations after this probation or during this probation period or or was everything just fine after that i was curious about i didn't realize that even existed somebody get clear vice president borne thank you for the question alderman geisha are you referring specifically to miss bower that if she was originally issued with a warning is that your uh if she was originally uh and i think she brought this up when she appeared appeared before us that when her license was granted originally we granted it with a warning and uh so then if there was a subsequent underage alcohol related to the related to the license activity then we would have taken that more seriously thank you as a follow up was there another citation if she'd after the warning or did she take heed to that warning and have no additional violations vice president borne explanation as far as i know the second one would have been after she was granted her original license is that correct miss bower it's correct she had another violation after the warning alman Ryan i might ask uh miss bower if she's uh of age now is she 21 years old now and uh you know that's relating an underage drinking to licensed activity she wasn't drinking in the establishment or serving minors in her establishment um i know we have these rules here in the the law and licensing committee has a lot of responsibility uh truthfully i was on that committee for a year and i begged to get off of it because i didn't like that job it's uh it's one committee that's that's no fun to be on because uh uh the majority of the time you're just telling people no um you know it's it's not a feel-good committee put it that way um but you know when you when you listen to this young lady she's going to school she's working full-time this is her job she's had for two years she's had no trouble on her job in two years i'm going to vote to grant her a license and i would ask what one of the one of the wonderful things that this council does is be able to to listen and weigh the the facts and the circumstances that are involved with each individual situation in this case uh i think it would uh it would be wise for the council to uh to grant her the license with the caveat that you cannot continue to do that of course as alderman ryan has said she's no longer under 21 so if she drinks she will be legal now so we will call her a vote on 9 62 no vote would be uh not to accept and adopt and i guess what is and then have to be a motion to grant the license okay with the caveat you cannot continue to be violating the law and you have to report everything please call roll yasha no hannah no heidemann hi kittleson no clayunas uh myer no montemayor no rindflash no excuse me no ryan no excuse me sirik van der wheel hi for hassled no wangaman hi boran hi balk no decker no six eyes ten nose motion fills somebody like to make a motion to grant the license i'll make it your honor oh vice president boran thank you your honor i'll uh make a motion to grant the license thank you is there a second second under discussion there is not please call the roll in this one too hannah hi to me excuse me no i'm sorry kittleson clayunas myer montemayor rindflash ryan sirik van der wheel hi for hassled hi wangaman no boran no balk hi decker hi angisha hi twelve eyes four nose motion carries license granted call the city clerk tomorrow thank you very much nine six the report of committee eight nine sixty three by finance recommending authorizing a transfer of appropriations in the 2008 budget establishing appropriation for vacation and severance and the mid public and the mid library fund donation from friends of the shaboygan activity center ready for reuse brownfield cleanup grant from dna for water street tiff and brownfield grant from wisconsin department of commerce for water street tiff by finance alamangisha thank you your honor i move that the report of committee accepted and adopted and the resolution to be put upon its passage motion and second under discussion there is not please call the roll heideman kittleson clayunas myer montemayor rindflash ryan sirik van der wheel for hassled wangaman boran balk decker hi angisha hi and hannah sixteen eyes motion carries ordinances introduced 10 964 through 967 lies over 968 to be referred matters laid over 11 828 resolution number 750809 by alamangisha clayunas boran balk and montemayor authorizing a transfer of appropriations in the 2008 budget establishing revenue and appropriations for 2008 community development block grant entitlement program alamangisha thank you your honor i move that the resolution be put upon its passage motion and second under discussion there is none please call roll heideman kittleson clayunas myer montemayor rindflash ryan sirik van der wheel for hassled wangaman boran balk decker hi angisha hi and hannah fifteen eyes one abstention motion carries 845 general ordinance number 3809 by alamang montemayor sirik myer decker and for hassled amended the municipal code so as to change the job code and the job description for the city engineer in the city planning and development table of organization alamang montemayor thank you your honor i move that the ordinance be put upon its passage motion and second under discussion there is none please call roll kittleson clayunas myer montemayor rindflash ryan sirik van der wheel for hassled wangaman boran balk decker hi angisha hi hannah and heideman 16 eyes motion carries all the matters authorized by all the matters uh attorney mclean thank you your honor 9 69 is a committee report by salary and grievance respect to changing the job descriptions the minimum job qualifications for newly hired mechanics in the public works department and assume it's public works department 996 uh 9 69 lies over 970 is committee report by salary and grievance your committee to whom was referred are a resolution 810809 by all the persons boron heideman sirik and for hassled granting a 90 day extension of residency requirement recommends that the resolution be passed that lies over 971 is a committee report by salary and grievance your committee to whom was referred general ordinance 390809 by all the persons boron heideman sirik and for hassled amending section 29-3a of the 79 excuse me 75 shaboy municipal code relating to residency so as to provide for a one-time 90 day extension recommends the ordinance be passed that lies over 972 is a report of officer by the city clerk submitting an amended summons and amended complaint the matter of beneficial wisconsin ink as nominee uh mer s versus city shaboy again at all that goes to risk management 973 is an oral by the city clerk submitting a summons and complaint in the matter of wallgreen company versus city shaboy again that goes to risk management to 974 is an oral by the city clerk submitting various license applications for the period ending june 30 2008 and june 30 2009 that goes to law and licensing 975 is communication from agnes sorens having called the police department wanting clarification on what the numerous signs around the city shaboy again meant where the money was coming from for the special assignment of officers there goes public protection safety 976 is a communication from anna whore zine uh and starbucks coffee company requesting permission to host a 10k race on august 31 starting at blue harbour and continuing south on 7th street and lake shore drive to just south of the power plant and return to blue harbour and it goes public protection and safety before i ask for a president hannah to make a motion to go into closed session and read the appropriate language i'd like to let the council know the public know uh and and and the people in the gallery know that we're going into closed session because the statute allows us to go into closed session because it's confidential information we're not holding a secret meeting we're not doing anything that's inappropriate or improper the law allows us to do this in special cases and this is why we're going into closed session to discuss a particularly sensitive issue president hannah thank you mr mayor i'd make a motion to close to a convenient closed session under the exemption provided under section 19.85 1g of wisconsin statute for the purpose of conferring with legal counsel for the city who is renting oral or written advice concerning a strategy to be adopted by the city with respect to litigation in which it is involved second motion and second to go into closed session any discussion there is none please call roll oren bauk decker gisha hannah heidemann kittlesen clioness meyer montemayor rinflash ryan suric van der wheel rehassle and wongerman 16 i's motion carries we will convene in closed session i'd ask that everyone leave except hr