 So this is an open-air webinar and I will explain the requirements of the open access stipulation of the European Commission in Horizon 2020. So just to set the scene a little bit, open access to publication is part of a wider movement called Open Science. And the aim of Open Science is to make science more transparent and also more accessible to more people. So it also includes things like open education or open source or citizen science and also open data. I will talk about open data in the presentation after this presentation or about open access. So if you have questions on open data, I would like to ask you to wait a little bit on those since we will certainly be telling you more about it. That open access to research publication is an important topic in Europe and in the world and the European Commission tried to make the publications of their funded project openly available to optimize the impacts of publicly funded scientific research. The idea is that publicly funded research should be available for everybody and that it should be available fast and very broad so that there is a greater transparency and faster progress in science. So in order to reach that aim, all beneficiaries from funding from the European Commission are asked to deposit a peer-reviewed publication in a repository to ensure open access. So in the grant agreement that kind of sounds like this, you should ensure open access as soon as possible and the latest on publication to a machine-readable electronic copy of the published version or find peer-reviewed manuscripts in a repository for scientific publication together with bibliographic metadata. So this is a whole sentence, sounds quite complicated, but I'll try to give every aspect of this complicated sentence some more explanation and explain how you can comply with the open access policy of the European Commission. So first of all, some confusion. There's often some confusion about open access and that the only possibility of making an article openly available is through an open access journal. And actually, there are two ways to make an article openly available. You can still choose whatever journal you want, so you do not have to choose an open access journal, of course you can, but you can also just go for a subscription-based journal, the traditional journals where libraries pay for a subscription. If you go for a subscription-based journal, then how do you make your publication open access? Well, you can deposit it in a repository and provide access that way. A repository is a kind of archive for articles that also provide services so that your article is sustainably archived and available to the world. However, if you publish in an open access journal, you should also deposit in a repository and provide access. That way, even if something happened to the open access journal, your publication will still be sustainably archived. And of course, you have the services of a repository that will make your article widely available. So, no matter which journal you choose, a subscription-based journal or an open access journal, you should always deposit a version in a repository and add information such as your grant ID number of the acronym of your project and the vendor publication date possible embargoes. That way, your article can be picked up by Google, for example, or by OpenAir. So, how do you know which to choose? Subscription-based journal and self-archive in a repository or an open access journal and self-archive in a repository? Well, both have their pros and cons. If you choose for a subscription-based, you can choose any subscription-based journal. There are no fees for authors. Of course, the library pays for the subscriptions. But cons are that there is always a possibility that your publisher poses an embargo period on the time in which you can make your article open access. For example, they can say, you have to wait six months before you can provide open access to a repository. If you go for an open access journal, of course, you have direct open access. It will be published online immediately. And sometimes you can retain your copyright. So there are no limits on what you can do to your own article or with your own article. Cons is because open access journals do not have these subscriptions from libraries. Some have adapted a business model where they asked the author of the article to pay costs for the journal. These costs are called APCs, article processes, charges. So they might be cost for you as researchers. This is not always the case. There are a lot of open access journals who do not charge authors. There are various business models, some work with library consortium and such. But just so you know, it is a possibility. So let's start maybe with talking a little bit more about open access journals. So maybe you don't know really, OK, where can I find an open access journal in my domain? Well, there is a directory of open access journals, which allows, has a list with high quality open access journals and also gives them more information about those journals. And you can look on a subject level. So I put a link there to the directory of open access journals. The slides will be shared, so you will be able to follow all the links. It also gives information about these article processes charges. About these article processes charges, are they supported by your crowns? Yes. So both open access journal and what we call hybrid journals, which are just subscription based journals, that offer the possibility of making an individual article open access are possible to get the cost covered by your crowns. Of course, the hybrid journal, it's a bit of a system that we as libraries don't like to see because we as library pay for the subscription and then you pay for one article to make it openly available. That's paying double, which is very smart of the journals, but not so good on your budget. Keep in mind that costs are eligible for reimbursement during the duration of your project. So if you want to publish after the duration of your project, costs are not eligible anymore. So keep that in mind. So how to budget? Well, simple calculation. You could take an average ABC and multiply it times the number of publication you're planning to publish and then take that number and put it as a dissemination cost. But ABC is very widely and it's often hard to track what the ABC might be or what the average ABC might be. You can look up a specific journals if you already know where you want to publish or look at some of the journals you want to publish. You can ask also your librarian if they have information. Or you can consult publisher website. Or you can base your calculations on average ABCs. As I said, they vary widely, but there has been some studies done. I listed a couple. I think the average is about 1,600, but it's very wisely and it depends on the discipline very often. And also hybrid journals. So these journals that has just a subscription, but you can make one article, open access, are often more expensive. You can also find information on ABCs, on the open ABC projects, and they try to make this whole system a bit more transparent and they gather all this information on ABCs, different journals, and so on. So as I said, cost can be reimbursed in Horizon 2020 projects and currently there's no price cap for ABCs. Some issues to consider with open access journals, especially ABC based open access journals. So again, not all open access journals are ABC based. If you want to publish all your articles in an open access journal with ABC, the cost might be a bit steep. So you can mix depositing articles in an archive or repository and publishing in an open access journal. And also, since there's money involved, there are always some cowboys on the market. That's also true for open access journals. There have been some new publisher and journals who are not so strict on peer review. So I would recommend to always consult doha.org or look at the website of the publisher. Most of the time it's very easy to spot whether a publisher is credible or not. You can look at the peer review at the editing board of the journal. So what about the second quote or the thing you have to do anyway, namely depositing your article in an open access repository? So how do you go about that? Well, first of all, you have to find a repository, of course. Most research institutions or universities have an institutional repository. So it's always a good idea to look at your institutions. But there are also disciplinary repositories, think about PubMed Central, for example. There are also repositories who accept publication from all institutions and all disciplines. So if you do not find a disciplinary repository, you can also go for, for example, the Nodo, which is an easy co-founded and multi-disciplinary free repositories, repository that you can use for publication or data or even images or posters if you want to. I also listed some directories for open access repositories. So if you're not sure and you're looking for a disciplinary repository, you can check out those links. The last one, explore.openair.eu, will give you a review of repositories which are linked to open air. So open air is not a repository, but they gather information from other repositories. Pedro will tell you more about that. What are deposits? It should be a peer-reviewed version. So either the final peer-reviewed manuscript or the publisher version, and you should add some metadata. So this information about your projects and publication dates, things like that. So the requirements for open access publication apply to all kind of publications. You can also upload what they call gray publications, but the emphasis is on peer-reviewed journal articles. So definitely all your peer-reviewed journal articles should be in a repository openly available. When to deposit as soon as possible and at the latest on publication. So I sometimes get the question, okay, there's an embargo on my article. Should I wait to put it in a repository? No, you can just put it in a repository and most repository allow you to fill out an embargo until it becomes open access. So then you don't have to worry about it anymore. So when to provide open access, if your publisher allows it or you publish in an open access journal, you can provide immediately open access or after an embargo period if your publisher has something like that. At most six months for it, stem scientists and 12 months for publications in social science and humanities is allowed. If your publisher does not allow or has an embargo period that is longer than the allowed embargoes, namely six months for stem and 12 for social science, the EC has a model amendment to publishing agreements. So you can ask your publisher to sign this agreement. You can explain, okay, I'm part of a European project and I should make my publication openly available. Can you please make an exception? And then you have this form that you can fill out, which is will allow you to have a short embargo. It's always good to check the publisher policies even before you publish. So you know what the copyright policies is and the self-proclaimed permission of your publisher. The two things that publishers sometimes restrict you on is firstly embargo periods. So they can say, okay, you have to wait six months before you make it open access or even more. And the version that you can put in a repository. So those are the two things you should pay attention to. Sherpa Romeo is a website that gives an overview of all publisher policies. And you can check what you are allowed to put in a repository and also if some embargoes may apply in case of this publisher. So the green and the blue ones, okay, because then you're allowed to archive a pre-reviewed version. So this is the version that the European Commission asked you to put in a repository. The yellow and the white are not pre-reviewed. So those are not within the frame of the European Commission's policy. And then the embargo periods, which you can check if they are in the limits that the AC allows or asked for. So in short, the researcher decides where to publish. So this is important to remember. You can choose for an open access journal, but you also can choose for a subscription based journal. In both cases, you should self archive in a repository. It will make your article available on a sustainable way. It will add a persistent identifier, a handler, something that will make your publication available for a long time and openly available. Always make sure to check the publisher policies on what you can archive and even embargo is set by the publisher. If you're publishing an open access journal, be sure to check if there are any costs attached to it. And you can make your publication immediately open access through the journal into a repository in case of self-accaping in a repository. There might be a delay due to an embargo or you might be allowed to immediately put it openly available. So this is really short how this works. I'm shortly wanted to say something on Plan S. So Plan S, maybe you heard about it, maybe you didn't, is a plan launched by Science Europe. So not by the European Commission. So don't want to confuse people. So this is not a plan of the European Commission, but the Science Europe. But it's about accelerating the whole open access process. So they're like, okay, we have a lot of open access publication now, but it's still not 100%. And why is it not happening? So the idea is that, so there was an update two weeks ago of this plan that by 2021, all publication should be openly available through an open access journal or an open access platform or through an open access repository immediately. So without an embargo. And there have been a couple of funders who signed up to this plan who thought, okay, this is a great idea. Let's all put our shoulders under this. And European Commission and ERC both signed this Plan S. There are some other stipulations like authors should retain their copyright and publication should be published under an open license. Open access publications fees are covered by the funder or the research institutions. So these APCs I've been talking about should not be put on the researchers and fees must be transparent. So this is also an element that's at this, at this moment in time, not there yet. And there's no support for hybrid models. So the subscription based journals who also offer to put one article openly available. That's no longer supported. So as I said, the EC signed signed this plan. Does it change anything at the moment? No. So it's with effect from 2021. This is probably not a coincidence that it's the same year as the start of a new research program rising Europe. But at this moment the program is still being negotiated. So we can say anything about practical implementation. If this is going to be completely adopted and how we just don't know yet. So unfortunately, I cannot tell you much about it. But at this moment, the policy is still as I explained before starting to talk about plan F here. Also like to quickly maybe answer some frequently asked questions and also some questions that have been submitted to the form. Thank you for that. So what if there's no open access journal available in my domain? I hope I made it clear that you can choose whatever journal you want. So you're not limited to this open access journal. There's not a journal available. You can still provide open access to a repository. What if the embargo period of the journal is longer than six months or 12 months for social science. This is a difficult one. In some countries there's an exception on the copyright law, which says that you can provide open access to a repository within the embargo period, even if it's otherwise stipulated in a contract by publisher. So it overwrites the contract of the publisher. So in Belgium and in France, the embargo periods that they say like, okay, this embargo period is allowed corresponds with the regulation of the EC six to 12 months. In Germany and the Netherlands, we also have this exception on copyright law. It's a little more vague. So in Germany, it's 12 months and you cannot do it for commercial reasons. You can use it for commercial reasons. And in Netherlands, it's within limited limits of limited scope, limited time. So, but if you do research in one of those countries, you might say, okay, there's this exception on the copyright law and still allow to put it openly available in a repository. But if it is not the case, you can ask your publisher for amendments on your publishing agreement. And the EC to provide support for this for compliance with Horizon 2020 has offered a model amount to publishing agreement. Again, this is the link you can follow and you can ask your publisher to sign it and ask for an exception. I've also heard people who published in a closed subscription based journal buying open access later. So a hybrid detour they did. Also possibility might be expensive. It's a good thing to check your publishers policy before publishing. Just a general good team. There was one question other funders have negotiated agreements with publishers on embargo links, which are then available in fund specific PDFs. Does Horizon 2020 have anything like this? I couldn't find anything like this. So I don't think it exists. Maybe some of the other open air people saw something like that, but I didn't didn't find anything like this. So if you have trouble with embargoes, I would prefer back to the previous question. Are there sanctions for not complying with open access requirements? Yes, so there's the general sanction of that your grant may be reduced. Does this happen? Yes, the EC does monitor if your publication is openly available. I don't know if any grants have been reduced, but there's suddenly have been asking why certain publications are not openly available. Not to scare you just so you know. And there's no reason why you wouldn't try to make your article openly available to do it right. So I hope you all now know a little bit more on how to do it. And I think we can go for questions. I'll stop sharing my screen so I hopefully can see some questions. Okay. Thank you very much, Emily. I think for the sake of keeping this a bit clear, I will first go through the questions asked in the Q&A. Because a lot of them I think can be answered quickly. So let me first go for the quickies. There's a question about gray literature. What is this? Somebody asked, is this monograph books conference proceedings? If I'm correct, but please say if I'm not, I think the official definition of gray literature is non peer reviewed literature. And these policies here are only applicable to peer reviewed publications. So I mean, of course, we would encourage you to deposit and repository any gray literature your project might produce, but this is not subject to the policies. So then there was a question, I think it was a very good one because somebody asked, can you repeat what gold and green open access means? Because sometimes we tend to lose ourselves in jargon, so maybe for the sake of clarity, Emily, you can just repeat. Yes. I don't know if I used those terms actually, but by gold, what's usually meant is anything that's published in an open access journal, so that's immediately openly available. And green is so the other good where you make your publication openly available to repository. So these terms are often used in open access world. So I think there's a tendency lately to just talk about open access publishing and open access and self archiving. But if you hear the term, so this is what they mean. They're not mutually exclusive. I think that's also important to stress so that you can you can publish in an open access journal and deposit in a repository. So that's not that's not an issue and not all gold open access publishing is equal to article processing charges of author fees. Yes. So then there is a question. What are the preferred repositories to deposit your research in? And especially in our services like research gates acceptable. Yeah, that's a good one. So research gate is not a repository. It's a commercial initiative. So, yeah, it's it's research gates is not seen as a repository. It doesn't have the services. It doesn't have the sustainability of a repository. So I know research gate is widely used and definitely use it as a promotional tool as a communication tool as everything you want but as an as a repository it does meet does not meet the criteria. So it's good to look at an institutional repository if you work for a research institution or a disciplinary specific specific repository. Does it that kind of answer your question. I really have trouble with finding a repository Zenodo is a very good. And also and I'm typing it in the chat if you need some local assistance. But I think federal will discuss this later if you need some local assistance on like finding a repository the your local contact points of the national open access desk know what's from open air will also be able to help you out. So if you're struggling finding a repository if you're not affiliated with an institution. You can also reach out to them and they will be able to help you. So then there's another question is ABC the same as gold open access because we paid up to 5000 euros. So I think this has been discussed by Emily. Not all open access publishing a role of connection access is requires alter fees or article processing charges but we do recognize that in some fields that is the case like you don't have the journal that you might want to publish and has an article processing charge in so it's it's a matter of like checking out your field what is available and if you cannot pay if you don't have funding for the other fee or ABC we would recommend that you go for that you make your publication open access via self archiving. That's correct. Right. So what about PubMed. I think this is this is a question related back to the to the repositories to the repositories. Yes. Yes. PubMed is a good repository. You can use PubMed. Okay. So is it possible to publish in several repositories in parallel. So they know the automatic one. I think that's answered as well. That's possible. Yes, it's possible. You probably get to identify for the same article but I don't know. It's not a problem. Yes, you can use more than one if you want it. So a question in the chat is Orchid a repository answered by by Ilaria in the chat so Orchid is an auto identifying tool. It's not a repository but it's used of course in a lot of repositories use Orchid as a way of in the metadata. Okay. So then let me check if I have if I have Then yeah I mean this question is not entirely clear that was asked a bit a while ago you request open access within six months so for non open access journals we need to pay for gold open access for gold access. I think this refers to the to the hybrid journals if I'm correct. Yes, so no. No, absolutely not. So most publisher, if not all allow a form of self archiving. So if you so. Okay, if you want to publish if you want to provide open access to your article and you do not want to pay anything right. That's what you want to do. You go for either an open access journal that does not charge any APCs and there are definitely a lot of those journals. Or you go for a subscription based journal in which case the library pays for a subscription and you self archive in a repository self archiving is always free. Of course, then you have to see if there's an embargo and things like that. So just if you if you don't want to pay go for self archiving or for an open access journals that does not charge APCs. So open access does not have to be expensive. Yeah, and if I can add something on these, the directory of open access journals that you mentioned before as a source of open access journals is now listing 30 13,000 journals. Not all of them have a required authors to pay APCs so you can definitely find something in there that might be useful for you. I'm sorry I was muted. Then there was another question. I think this is interesting. I assume that it's one of the authors of the paper that has to upload the paper into an open access platform and I assume it also means repository, or could somebody else with an EU project can do this for the author. Yeah, of course, I mean in my institution it's almost never the researchers who upload the publication it's somebody from the, from their, yeah, from the research group or their secretary or something like that. So maybe what is maybe good to mention here is that. So one of the, the, the authors can can upload it. And of course, publications might be uploaded more than once if your institution has a repository and you upload it and another other upload it sits. It's not a problem who uploads it to just should be available openly. And if you want to check that you can use open air. I keep giving little hints to what open air can do for you. So just a teaser. If you're not sure your publication is openly available yet you can check open air. Okay, so one more about repositories but I've already replied. Can you please clarify the term self or you mean archiving in a manuscript in an institutional repository. Yes, but it could also be a disciplinary repository or in the catch on repository like say no to. So, that's answered as well. The emphasis of the horizon 2020 policy is on peer review journal articles doesn't mean that the potential sanctions only apply to such. Oh, I don't have any examples of that, but that's the policy so I would think so yes. Okay. So the questions keep on coming so I'm trying to I'm trying to keep it a little bit. There is. I see that I keep on coming questions about repository about about the depositing in a repository. So, maybe one thing that could be clarified is talk a little bit about auto rights but but I'm not sure if that's if we can do that briefly because that's usually the subject of an entirely of an entire webinar. Emily do you want to take it on or shy. Yeah, good. You can go on. Yeah, it's just this this. If you're not an article and either what you do is either you keep on the copy you keep the copyright yourself as the author or you deposit your transfer the copyright to your publisher in that case I think Emily you explained this in the slides, and you're one of your You can you have to check the policy of your your publisher when it comes to self archiving so usually they allow you to do an embargo, especially if you're backed up by policy. So you just check with your publisher like okay you have the copyright but am I allowed to self archive and display the publication by a repository. And if usually they say yes either immediately or after an embargo periods and, as we said the allowed embargo period or six or 12 months. If for some reason they they're allowed embargo period is longer you should check with the publisher and tell them that you're supported by by a policy and that you need, you need this embargo period to be shortened, which can be done by an amendment of the of the publisher contract. Okay, so I'm just going to be. I'm going to go through it because I don't want to take up all the time. There is a question about open access leading to an increase in plagiarism I think we should not cover this because I think this has been covered elsewhere. But I think in very short answer it's not it's not because your research is copyright protected that it's not susceptible for plagiarism, because people will always be able to access it via, for example their institutional institutional subscriptions. And as far as I know there has not not been any studies that have indicated that there is any increase of plagiarism when with an increase of open access. So there is a question about regulating agreements with publishers and consortium agreements any practical tips about that. So I don't know if any of the other speakers have suggestions or examples. So what is the question. Whether, like these agreements with publishers should be regulated in consortium agreements, I would refer to to existing consortium. The experience that is available there. It's the Monroe's question it is a is a device is able to be regulated in a consortium agreement any practical tips about that. Okay, so let's let's keep that question open. We suggest that that if we have any questions that we can answer now we will publish them on the webinar page afterwards with a with a with a full answer if that's okay. Yes, I think did I miss any questions in the chat. Larry. Let me check because there was one that was also reposted in the in the Q&A section. Let me see I answered a few of them about the webinar itself. Are there any special open air services concerning the age 2020 data pilots. It's one. Is there an open access journal with impact factor and without a PC. Yeah, these are the two questions missing. So the one about impact factor without a PC. Do you know by heart grant. I'm sorry, can you repeat? Yeah, I know one. But impact factors linked with a PC's. Yeah, so just let me check the title but I'll jump in later with the question with the answer to this question but yeah there's one journal published by the Italian National Geophysics Institute. That is an open access journal without any a PC. That has an impact factor. I'll find the title. Okay, thanks. Shall I suggest that we go forward with the rest of the presentation. Please feel free to send in your questions during the Q&A. Like I said, we will be monitoring and discussing them either at the end of the webinar or afterwards on the webinar page. Is that okay. Yeah, okay. Shall I join my screen again. Thank you for all the questions that's really informative and we'll try to summarize them and share them. Okay, so what I'm going to do is share my screen and talk about data in Horizon 2020. Yeah, sorry, just a second Emily. The journal I mentioned before is called Annals of Geophysics. Okay, thank you Larry. So thank you all for those questions. I will continue the webinar talking about open data, open research data and data management in Horizon 2020. If you have any questions during the presentation, feel free to put them in the chat or the Q&A session of this. Okay, let's start. So in Horizon 2020, there's an open research data pilot and the aim of the data pilot is not unlike the one of the open access to publication. It's to improve and maximize access to research data but also to improve the reuse of research data generated by Horizon 2020 project. Because if you talk to researchers, their data is really important to them but as a research object, it's often neglected. So as an important part of research that's a bit of a shame and Horizon 2020 tries to make a change in that. So the EC launched a pilot, the open research data pilot, which was limited for a while and then in 2017 became the default for all projects. So if your project started in 2017, you will be automatically part of the open research data before you should check your resume agreement. The aim is to foster open science but also to avoid duplication of research and lots of resources because if data is not available, everybody who does an experiment has to start from zero with all their measurements. There are two pillars in this open research data pilot. One is data management planning and the other is trying to provide access to research data. And I really like to stress for a moment that these are two pillars. So data management planning is like the cake. So everybody who generates data can do data management planning and open access to research data is like the cherry on the cake. So that is highly recommended but you can still do data management even if you cannot make your data openly available. That can happen for various reasons. So you can have the cake without the cherry. Having the cherry without the cake is a little bit of a mess. If you just drop your data somewhere without any explanation on what it is, that's not very useful. So keep in mind that those are the two components of the pilot. Data management planning which you can almost always do and open access to research data. So what are the requirements of the open research data pilot? Well first of all you have to develop a data management plan which explains what data you will generate and how you will handle it. Then you should deposit a data set in a research data repository with the necessary information to understand what your project is about and what the data is about and what you did to the data. If possible provide open access to the research data so make it available for everyone. So this data pilot is primarily about data that is needed to validate results in scientific publications. But of course if your data is very useful or very special you can also include other data sets or your raw data for example. You can then specify which data sets you will include in your data management plan. So DMP is data management plan. It's a long word. Participation already mentioned this. So it started as a limited pilot in 2014 and an extended pilot in 2017 where every project is part by default. Costs for data management which can be storage costs for example with large volumes of data are fully eligible for funding. So you can think about it when you make a proposal or your grant. And it's possible to opt out. So it's a flexible pilot and you can opt out at any stage because of course your project might change. Your data might change. You can opt out during application. If you already know okay I'm not gonna generate any data for example. But also during the grant agreement preparation or after signing a grant agreement. Even if you opt out of the data pilot you're still encouraged to develop a data management plan. Because as I said before data management is a cake that almost everybody can bake if you work with data. Just to write down okay this is data I'm gonna generate and this is how we're going to handle it. Opting out. So you have to give a good reason for this opt out. It can be exploitation of results. Confidentiality or protection of personal data. But of course you can sharing data is only the part of data management. If you have no data or any other legitimate reasons. So during evaluation there's no negative impact. So whether or not you opt out of the data manage data pilot is not an evaluation criteria. Of course you have to give a good reason for that. And it is highly recommended that if you're able to participate to participate in this data pilot. Yes the EC as a sentence to use uses as open as possible and as close as necessary for your data. So definitely if you need to protect your data for some reason please don't open it. If it's possible please do so so everybody can make use of it. I'm hitting the same nail with the hammer. So participation in the open research back data pilot does not mean that you have to open up all your data. You can choose which data sets are suitable and there's a variety in how you can open it. Which means your data can be freely used, modified and shared for any purpose by anyone. Or you can close it, put it on an embargo or make it unable to share. But there's also a middle ground where you limit access to data. For example only a subset of your data can be available or only certain types of users can use of your data. That's also an option. So know that it's not black and white, there's also a grayscale there. You can find all the information on the pilot in the guidelines that the EC wrote. The guidelines on fair data management in Horizon 2020. It has notes on the extension of the pilot. It clarified the concept of fair, so I haven't mentioned fair yet. But the aim is to make your data fair. This stands for findable, accessible, interoperable and reusable. So it's more than making your data open. It should be done in such a way that it's understandable and accessible. The guidelines also explain what a data management plan is, when it should be updated. It's notes what happens at proposal submission states as explained in the cost. And important, it provides a template for if you want to write a data management plan or if you have to need to write a data management plan. It exists of some questions. You do not have to use a template, but I would highly recommend it because it includes everything and all the questions to make your data fair. So the aim is to make your data fair and fair is findable, accessible, interoperable and reusable. So what is that about? Findable means that your data sets can be found not only by humans or people who know your project, but also for example by Google if you're looking for certain data sets. Accessible means if there's any limitation on the use of your data. So that is clear that people know how to use your data and where they can find it and they can open it. Also both for humans and for machines. Interoperability has to do with can other people use your data and do they understand what your data is about. So it has to do with using standard forms of metadata, standard forms of programs used to process your data and things like that. And reusability has to do with is it clear what I can do if I can find your data and I can download it and I can use it because it's clear what you did to the data and am I allowed to. So basically what fair does is it's making this little presence of your data set that you can give to somebody else and that you do not have to explain everything. So if people can access your data and they want to use your data set that they immediately know, okay, I can find it. I know what I can do with it. I can reuse it and it's processed in such a way that I can use it together with my data or in my discipline because we have the same discipline and you use standards methods of handling this data. So this is what fair is in a nutshell. So what does this mean in practice? Well, so there are some steps you can do to comply with the data pilots. The first step is to write a data management plan. This explains what you will do with your data. This should be updated. So the first version you have to, is it deliverable at six months and then you should update it throughout your project because of course data at the beginning of your projects you do not know everything and it might change and your data sets might change. And after you finished your project, your research, you should find the data repository or one big tip is find the data repository before you finish your project because it can really help you to make your data file fair. Something that matches your data needs. So look for a disciplinary repository. You can also use the nodal. And step three is then uploading the data together with information that makes it, that made the data understandable. So this can be metadata which can be read by a computer for example what project, what type of data this and other tools think about code books for example. And when you upload data, always use standards in your discipline. So standard file format or an open file format and attach a license so people know what they can do with your data. So step one is write a data management plan and the data management plan explains how you will have both data during and after the project. The DMP example of the template of the European Commission has a lot of questions to make your data fair and how you will handle your data and how you will archive your data. So like this little sentence, the compilation of many small practices that make your data easier to understand, less likely to be lost and more likely to be usable during a project or 10 years later. A lot of data is lost, a lot of data cannot be used anymore or opened anymore or found anymore and seeing how much effort it takes to gather all this data that's really a shame and also during the project you know if you cooperate with other people it's really useful to think in advance okay how can other people work on the same Excel sheet that I'm working on what are we going to do with versioning and how can we share our work. So that's a data management plan. If you start writing a data management plan it's not a finished document once you have the first version it's living documents. So you have an initial DMP which isn't deliverable within the first six months. Now you can update your DMP whenever significant changes arise in your data or in your policy for example if you suddenly have personal data that changes how you will handle your data and then you have a final DMP at the time of final review if you have all the information and you can update your data management plan with the last changes. What topics are covered? So I mentioned the template for Horizon 2020 projects FAIR is the guiding framework so the aim is to make your data as fair as possible but the template will cover various subjects so a summary of what your data is how it relates to your project and how to make your data fair information about costs if there is costs or resources that you need do you need a data steward or do you need large volumes do you have large volumes for your data for which you will need storage for example information about data security this is mainly about how you handle your data during your project and then any ethical aspects those are mostly already covered in Horizon 2020 project in ethical deliverables So I want to give some more information on the questions that are asked on how to make your data fair because now I can imagine that it sounds like a very abstract kind of thing making your data fair so if you look at the template of Horizon 2020 for data management plan it will ask you all this question which are sometimes overlap a bit because those concepts are not exclusive on finability, accessibility, interoperability and reusability finability are questions like how can people discover your data how can people understand your data is it clear what your data is about and it will ask you about metadata about persistent identifiers about naming conventions keywords about versioning things like that accessibility will ask questions like where to find your data can people access your data when they find it so it has to do with software and documentation is it clear what tools you used and about data repositories so this is another repository like the literature repositories there are also data repositories kind of safe, sustainable archives for your data with services on top of it interoperability deals with how other people if they can access and find your data can use it in their own projects so it has to do with standards in disciplines and vocabularies and methodologies accessibility mainly has to do with licenses so if you touch a license to your data people do not have to get back to you and ask I want to do this with your data can I do it a license will make that clear immediately like you can do this and that with my data set a good tool to use is DMP online DMP online has a lot of templates for data management plans it also has a template for Horizon 2020 projects so this tool helps you go through the process of writing a data management plan these are all the features in one slide so it lists all the questions and then you can write down the entry of your answer and you can get back to it later if something changed and then right next to it some guidance and guidance it includes the information in the guidance from the European Commission so you will have that information plus information from the DCC which is Digital Creation Centre they know a lot about data and how to manage it you can also work together on this data management plan leave comments for collaborators you can share and export it and so it's a useful tool that can help you guide step two is find the data repository how to select the data repository well, it's recommended as a first step to look for domain-specific data repository because data repositories are not only archives but they also build services on top of their archiving function so if you have a domain-specific data repository the services built on top of the repository will be specific for your domain so that's very useful why a data repository? because it's sustainable and people will find it and it makes your data findable not only by Google things like that there's some institutions who might have a data repository so you can also ask your institution there's an overview of data repositories on v3data.org you can look by subject so if you're looking for a subject domain-specific data repository and you do not know where to go which recommends checking out RT data there are also general purpose open access repositories such as Sonodo, which I mentioned before it also welcomes data from all disciplines so RT data is a good tool it can give you information on general purpose repositories domain-specific repositories institutional repositories and if you look for a repository it's good to pay some attention a repository can really really help you if it's a good repository to make your data fair to make writing a data management plan a lot easier because it can take on a lot of the questions and tasks that you're asked to do so look for a data repository that matches your data needs if you have large volumes for example does it accept the format in which your data is available does it attach an access level can you attach a license for example does it have a landing page does it have a persistent identifier so this unique code attached to your data this handler and are there any costs involved these are all things that are very good to know in advance to deposit your data so depositing your data is basically uploading the data sets or data sets to a repository so what do you need to deposit everything to find assess understand and reuse data to somebody outside of your project who is looking for data on a specific topic and you have those data should understand what your data is about so first of all of course the data with relevant standards for interoperability use common file formats a Photoshop picture in that kind of format it cannot be opened by a lot of people where a GPEG can for example together with metadata so metadata is data about the data what is your data about who is the author, what's the language of your data things like that often a repository can also help you with metadata and there are different metadata standards which you can use some are domain specific so I'll put some links there with information on metadata and metadata standards that can help you and any other documentation so this is a little packet so the other documentation is a documentation that helps people understand the data whether it's about notebooks or data set structure or notes annotation even a read-me file can be very useful for people or software if you use if you wrote some code for example to handle your data what about a project page isn't that I'll deal place to store my data well it's really hard to do all the things that a repository can do for you yourself is it a sustainable way who will update the project page what after the project or all legal aspects covered can you put a license on your data on your project website is it findable so those are all things that project websites are not always the best place I put an example there the last updated in 2010 it has some data and if you want more information on the coding or things like that you can contact the project leader imagine this data set would be really popular and you get 120 emails asking you what can I do with the data and where is the data and can I use the codes and where is the code you want to avoid this you can do that by finding a research data repository and then you can of course link on your project site to the repository where your data is if you want to so depositing your data select an appropriate access level so open if possible but a lot of repositories also allow you to have a restricted access so where you can choose what kind of restrictions your data applies to or if you want to put in a barcode for some reason if this is needed also repositories can help you with that so if you want to make your data open if that's possible please do keep it simple as open as possible if you can make your data open please do if there are any second thoughts on that if you work with personal data with sensitive data as close as necessary keep that in mind apply an open license again repository can often help you with that which license to use well the widest the license for widest reuse possible also keep in mind that the effects are not not copyrighted so if you measure the amount of rain that falls every day that's not automatically copyrighted because that's an effect so data repositories can provide licenses archery data indicates if the data repository can find a license some recommendations if people come to me and they are like ok I need to write a data management plan and I do not know where to start so keep in mind that this is a fairly new requirement so it's normal to have a lot of questions when you first have to write a data management plan what I would recommend is to look at repositories and to find suitable repository before the end of the project because as archery data indicates with their icons repositories can make a big difference so data management plan the requirements of the EC will ask you for example what kind of license will you apply and what kind of access will they be on your data and will your data be uniquely identifiable and those are all things that repository can help you with so it's good to check out repository check out archery data see what the repository can offer you and it will already help you along the way of making your data fair and trying to write a data management plan this is an example from Zenodo where I think it's a good example of what to upload so as I said the idea is that people outside of your project when they find your data know immediately or know at least after investigating a little bit what your data is about and what you can do with it it's a readme file which makes the data understandable for humans it lists all the things that are in this file and all the scripts so it has metadata so this is machine-readable metadata so this data can also be found by Google or by other search engines or by other means it has scripts which means it has the tools together with the data in the same package to process this data and it has a data in various file formats so the TXT is an open file format and MRC I looked it up but it's a long time ago it's a standard file format I think it was something I'm not sure anymore another thing that is repository this is Zenodo can provide for you is DOI so this is a unique code which makes your data uniquely identifiable also something that will come back in data management planning and as you can see here a license is attached to the data so you do not have to go back to the author to ask what you can do with the data and of course also here you can find for example keywords which will help your data be findable so this is a good example of what it means to have your data uploaded in a fair way so findable, accessible, interoperable and reusable examples of DMPs often also one of the first questions I get people trying to, for the first time trying to fill out the data management plan do you have some examples so Libre has a working group on data management and they listed some DMPs which they previewed so they are not all Horizon 2020 examples but some of them are and then the Digital Creation Center also has a page with examples of data management plan for various funders and for various disciplines so if you're looking for examples you can always take a look at those examples so quickly just to summarize, step 1 write the data management plan you can use an online tool for that you should update it at 6 months when something changes with your data at periodic evaluation and then in final review step 2, find a repository that matches your data need don't wait too long with it, it can really also help you with writing a data management plan for data repositories look for a disciplinary one it will be the best way the best way that repository can help you, it will apply to standards in your discipline you can look at RTData.org to look up data repositories if you don't know where to start you can use the nodal which is a catch-all repository for all disciplines which will also provide you with good tools to make your data fair step 3, deposit your data so upload it in a repository so of course the data the data sets you want to make available together with metadata and any other tools to understand the data, make sure to use standard file formats standard metadata schemas and attach a license, an open license if that's possible if you're looking for support look at the EC guidelines OpenAir can help you and I also find the website of the Digital Creation Center in the UK, very helpful for some of the questions thank you shall we do questions first or do you want to tell something about OpenAir I initially suggested to have the remaining questions at the end but there are actually only three and two of them have already been answered so just let me give an overview so the first question that came up was if you opt out during the grant preparation period is there a possibility to change this back again afterwards to which I answered that I assume that your project officer will not have a problem with that unless somebody has the contrary I think they'll be very happy if you decide to participate after all and then do we expect to continue the open research policy as mandatory practice in Horizon Europe I don't expect it to be the data management plan part certainly will be part of the next program I think and Open of course but mandatory Open will probably never be required because it's just not possible that people working with personal data with biological sensitive data with health data to make the open parts of the data pilot mandatory will never happen because it's just legally not possible but research data management and trying to make it open I assume will be part of the next framework program as well so then a question about could you give a concrete example of what your research group established data management facilities could be I think for example an example could be like a tailor made data management plan template for example so so do you mean could you give a concrete of what your research group established management facilities could be so do you mean like helping your group managing data I'm not sure if I understand the question fully maybe we can wait for it I don't know your name so we could maybe continue this discussion because I see now questions are coming but we do want to have give better time to present the open air project so let's maybe shelve these questions until either after webinar or give them the same treatment as we will with the other remaining ones and provide you with an answer in writing later this week is that okay so so open air is the open science infrastructure for research in Europe is providing of course support for the implementation of the open access and open data requirements from European Commission it's an open infrastructure that collects content from different repositories journals publications catalogs we have more than 15,000 journals within our infrastructure over 1200 repositories so gathering and collecting all this content we can provide different types of services to support the requirements of the European Commission and we have some other tools and also some help desk and training materials to help project coordinators, researchers, different projects to comply with the EC requirements I will try to highlight some of these services and tools really quickly just for you to be aware of how can open air help you to comply with the rising 2020 requirements open access requirements so services for open access depositing and also storing research data available through the infrastructure and specifically for example for research data in Zenudo some services related with reporting publications and research outputs and also linking publications to projects or to other research outputs and services for discover information for analyzing all the content that we have available in the infrastructure so first of all it's important for you to be aware that the information that open air is collecting and linking to projects to a rising 2020 project is automatically available in the participant portal so this is quite important I will show later the project landing pages that we have in our infrastructure but it's important for you to be aware that all the publications that we have listed as outputs from a project they are available in the participant portal for reporting proposals but in the other way it's also important to clarify that all the projects FP7 in the past and now rising 2020 projects in our infrastructure they come directly from the systems from the European Commission from the current system so we have all the information from the rising 2020 in our infrastructure and we provide back information about publications and data to the participant portal from the European Commission and this is something that is quite relevant for you to know as the first service that we provide you indirectly because we provide the information for the European Commission. Now just to highlight the services that we have to share in deposit to explore and to discover the content, to report and to link research results. First is that via the open-air portal specifically the service explore explore.openair.go to you you can check if your institutional repository is compliant with open-air or if you have a thematic repository appropriated for you to deposit publications and to share research data and you can check that directly in the open-air portal the same for publications and for research data. We have a list of content providers that you can check or if you just search for the your institution or the name of the repository you will find it and check if it's compliant or not or if you have any repository available in your specific domain. If you don't have an appropriate repository as Emily said so open-air have available is another repository where you can upload describe and publish publications different kinds of research to scientific research but also research data and other kinds of research output like software images protocols etc. So you can use the node to deposit the results of your project it's a catchable repository available for you with a limit of upload of 50 gigabytes per set and all the other features that Emily already highlighted for you. Related with the discovery service so this part was the first part was related with how you can deposit or find a repository to deposit but as we collect all these content we have a service available for you also to check all the information that we have but it's important to highlight that we are not talking only about publications or datasets we are also talking about the other information that we collect from the list of projects from different vendors as we have projects and we have partners in projects we have also organizations and we have different kinds of research outputs we don't have only research data publications but we have already records software records other kinds of research products like images web applications web services protocols are also gathered in this infrastructure so explore.openair.eu is a service where you is our discovery service where you can find for all these different kinds of information to explore the content and also to link is where the main services for project coordinators and for researchers are available where you can find where to deposit where you can find also where to link different kinds of research outputs and one of the most important outputs from the fact that we gather all this content in our infrastructure is that we can provide really concrete services for projects so for each project we can provide reports list of publications some statistics and we can provide also a landing page where the project coordinator and the researchers can find all their outputs together so here you have some screenshots from different types of landing pages that we have in our infrastructure we have a landing page for project where we gather all the publications research data software etc and we put some numbers of publications we have the organizations page each organization that is part of a project or is a provider of open air have a landing page and we identify all the projects that at least all the projects from the European Commission that are that institution specifically is part of and of course for data sets and publications we also have landing page with metadata and the links to where we can download the publications and access the publications I just want to highlight that regarding the project landing page we have an application toolbox with some interesting features so you can for example get a report of all publications get a report in csv or html so that you can easily create generators of publications you can embed that list in a personal project website quite interesting applications that you can reusing the fact that we are gathering the content and of course then it's important to highlight that so we are linking also the publications to the EC participant portal so the publications that are available in this project landing page for example for this project 187 publications they will be available in the participant for reporting and then to finalize this part an interesting feature is quite useful for project coordinators is functionality to link publications to projects or to link the different kinds of research outputs something that we receive as a feedback from users so lots of project coordinators have asked us to develop this kind of feature so how can they easily link identify that a specific publication is an output from a project if they are not able to do that by a repository or by a different content provider at least they can do that easily in open air so the link research results too is a functionality where the researcher or project coordinator can identify a publication then say to the infrastructure to open air that this publication is an output from a specific project so you just need to select the project, select the publications and then review the metadata, identify if it's an open access or embargo publication and then just create this link and automatically this link will be also visible in the project landing page and also report to the participant so each user can manage all the links that they are creating in a specific list of links delete or claim another one but it's also it's also important for you to know that you can use this functionality directly in the link to functionality or this functionality is available also in the specific publications research, software records, metadata, landing pages so if you visit for example this example that we have here in the screen so we have a record of a dataset and you can create a link to a publication or a link to a project using the linking to functionality so this is quite useful for example last minute reporting when the project coordinator realized that they don't have all the list of publications available in the landing page and available in the participant portal and then they can easily come to the open-air portal and claim their publications so these are the main tools that we want to highlight regarding the open-air infrastructure but I just want to conclude that to share that we have an open-science help desk service where you can find different guides different fact sheets about open-science and of course about Horizon 520 open access and open dot requirements we have a relevant list of FAQs that we can use and of course we have this kind of webinars also where we want to provide support and we will find also in the open-air the recordings of this webinar in previous webinars and within this help desk service that we provide we have also a human help desk so we have people in each country that can help you so you can contact them so in open-air in open-air portal you can find the list of no ads and the national open access desks can provide you support, you just need to contact them via email, phone or using our help desk system and have their support to explain you specific things about the requirements from the European Commission or other national services and infrastructure that you have available to comply with the mandate, so this is all I want to highlight from the services and the type of support that we have in open-air to help you on complying with the rise of the open-access mandate of course we have much more to tell you about open-air because it's a big and complex infrastructure but this is the main elements that I would like to highlight. Thank you very much Pedro.