 Welcome everybody. It's nice to be back home and thank you all for being here. I'm sorry we're a few minutes late. We had a kind of a packed closed session agenda and we're gonna go ahead and get started with the Pledge of Allegiance. And Trustee Orozco has said that she will lead us. To the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you so much. Are you able to hear me? Okay. Do I need to come forward? Okay. Thank you. So again, welcome and we're happy to be back here. We're very grateful that the Watsonville City Council lent us their chambers. Over the last year so we were able to welcome more people to come and participate in our board meetings. But we sure are happy to be back so we're glad you're here. I will go ahead and move now to Superintendent and Comments, Dr. Rodriguez. Okay. Well, welcome. So our, will you be putting up the pictures, Jeff? Okay, great. So our extended learning team led by Director Carol Ortiz has been ensuring that thousands of students continue to learn over the summer. And I had the opportunity to visit one of our seven elementary sites, HA Hyde, and see some of those 2,200 elementary students in action engaging in steam activities. And they engaged in, eventually you'll see it up there. They engaged in science exploration through the physics bus, technology and engineering through Lego robotics, arts through our spectrum partners and mathematics through our certificated staff. And it is wonderful to see the students who are engaged in the science and technology and engineering through Lego robotics, arts through our spectrum partners and mathematics through our certificated staff. And it is wonderful to see the students so motivated and engaged in their learning. So I had the great opportunity to visit one of our seven primary HA Hyde sites and see some of the 2,200 primary students in action participating in steam activities. And I had the opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. And I had the great opportunity to visit one of our seven primary HA Hyde students so motivated and engaged in their learning. So thank you very much. Thank you. And before we move on I just also wanted to mention that we do have a translator if anybody is needing translation. Sometimes later and get some equipment for that. So thank you. Now governing board comments. I could start with Maria. Do you have anything? None. Okay. Kim. We had a great time on the 4th of July. Leslie and I marched both in the parade in Aptos and the parade in Watsonville. We were very happy to see the beautiful families that were out to celebrate our Independence Day. Later that night we attended Fire in the Sky at Watsonville. It was another great event with a wonderful firework show family friendly. So it was just a beautiful time. Thank you. So just very briefly a couple of weeks ago we had a board study session on the budget and I just wanted to extend another thanks to our CBO Joe over here and his staff. They really prepared an amazing presentation that was so well put together and easy to understand for those of us that aren't experts in school finance. It can be not an easy read and they really did a good job and showed a lot of transparency. I'm confident that we're going to continue on that path and there's so much work that was put into it. Just really pleased. We didn't have an audience which I was a little disappointed but I understand. But I wanted you to know the entire board was very thankful for that and we did express our gratitude. So you're welcome. Thank you. And August 13th is our welcome back breakfast at Watsonville High School. And I'm sorry I forgot is it 8 o'clock 7 30 7 30 a.m. at Watsonville High in the cafeteria. So anyone who can come you're welcome and we're really looking forward to welcoming new hires as well as our returning staff. Thank you. OK. Item 4.1 is approval of the agenda. Would somebody like to make a motion make a motion. Sorry to approve the agenda tonight. Holds second second. OK. All those in favor. I any opposed. Motion passes four zero three. And I should also mention since we only have four board members here tonight we have to have four zero votes for things to pass. So that's something that we don't see often because we do usually have mostly full participation at board meetings. But just to let you know that's how we're going to have to move through this board meeting. Item 5 5.1 is approval of minutes for the June 27th 2018 meeting. And I think we are all here but I don't really recall so you will have to let me know with an extension if necessary. Second. OK. We have an approval and a second. All those in favor. I I any opposed. No. But with four zero with three absences and for our special board meeting July 11th that I just mentioned these minutes are here up for approval as well. Second. OK. All those in favor. I am no opposed. Motion passes four zero three. Thank you. Visitor non agenda items. Do we have speakers tonight. We don't have speakers. OK. So item seven is our employee organization comments and seven point one is PVFT. Hi Francisco. Welcome. Happy new fiscal year. I hear you all had a really good news from the state budget. It's apparent from the agenda today. Sounds like there's a lot of money, plenty of money. And so I just wanted to comment on a make a few comments on some other items on the agenda including the presentation on risk management. You should be aware that we do have in contract PVFT as a participant of the safety committee. The safety committee met a total of once last year from a practice of meeting monthly in previous years. I spoke before at one of these meetings to you regarding our concern that the safety committee was going the way of the benefits committee in prior years. Thankfully the benefit committee seems to be coming back on track and it's obvious from our ten of agreement that it really helped to get that committee back on track. And so we're hoping that this is the situation with the safety committee. There has been some changes to the safety committee that were done unilaterally in previous years. And we are concerned about that. The specific changes are the requirement for example of a rotational membership on the committee. Our contract, our agreement with you is that PVFT appoints two people. There's no limits. There's no terms. There's no determining who gets to be appointed. So we don't see that unilateral change as something that we welcome. We do welcome however any proposals coming from the board or the district to make sure that we make this committee a functional committee that will serve your employees well. And evidence of that hopefully will be less injuries, less costs for workers compensation and other unnecessary expenses that can be avoided through good risk management and awareness of employees. So with that I look forward to the presentation. Thank you. President? Rose? I say that all the time. Yes, they're Rose. Not Serpa. Sorry. Coming back. Leticia López as CSEA president and I'm so happy to see everybody and so happy to see you close up because pretty far the other way. We are here tonight to let you know that we're very excited about the new school year starting and excited to have everyone back to work and ready to go into their classrooms and other duties as assigned. We are also have gone through the packet and have been told previously about positions that are being presented to you tonight. The transportation supervisor we're very excited about because the need is there. We realize that as well as the new position in human resources that we see the need for an individual to come in and work in that arena in that field. So the only thing that we ask the district is that it be open for recruitment. Open for recruitment because we understand that it may not have been but that is what we are asking for just in case it wasn't going to be. That's pretty much it. Thank you. I just wanted to share concerns of our membership as well as far as we understand and and aware of the need of the positions coming up coming forth. But we're also concerned with the fact that we may become too top heavy. And in the past when budget crisis arise we also have experienced that we lose classifier. So please keep that in mind as well. Thank you. Do we have anyone from PAVAM? No. CWA? No. OK. So we'll move on to report and discussion items. Item 8.1 is our risk and safety review. Yes. President DuRose. Board members. Dr. Rodriguez. I have the distinct pleasure of introducing Sheila Safety Shanahan to present to you the risk and safety review. So before I begin my presentation I just wanted to say thank you to Dr. Rodriguez for your foresight in realizing that this was a very much needed position in this district and also to the board members for your support of provision and going ahead and reinstating this position. Otherwise I wouldn't be here and I wouldn't be able to talk to you tonight. So I'm very excited to be here. I also would like to thank Dr. Colleen and Mr. Rodriguez or Mr. Dominguez for their continued and ongoing support as well as Mr. Victor Sandoval and his team. They are critical to the safety efforts in the district. Safety is a team effort. There's an old adage that states it takes a village to raise a child. My version of that is it takes a village to keep a child safe. With that being said, welcome to the Risky Business part of your agenda. I would like to start with one of my favorite, so I would like to start with one of my favorite mottos. Safety is not an accident. I believe that safety is a strategic collaborative approach to ensuring safety for students, staff and visitors. As your new risk and safety manager, one of the first things I needed to determine was the state of safety in the district. In order to do so, I performed a program audit that involved site visits and a review of policies to identify safety hazards. I also analyzed claims data to identify the types of injuries that were occurring, where they were occurring and to what job classification. You can't hear me with my big voice? We needed to know where the program was currently, where we needed to go and how we were going to get there. So this is an outline of what I'll be talking to you tonight. We're going to have a workers compensation program overview and OSHA overview and a review of the general safety program. So this is a snapshot of open workers compensation claims at two points in the last school year. The initial review was done as of October 31st and the follow-up review was done as of May 31st. At the initial review, as you can see, there were 168 open claims for a total incurred cost of $17,639,318. As you take a look at the claims, open claims, as of May 31st, you can see that we actually went up by five claims, but we were fortunate in the overall claims cost going down. We have a savings of $1,270,814. The total incurred cost is made up of two items. It's the amount of money that's been paid on the claims and the money that is in reserves or set aside to bring those claims to conclusion. I did a quick check today because I was just really curious to see if we were continuing the downward trend, and I was able to look at the claims as of June 30th, and I'm pleased to let you know that we are now at 169 open claims, and the costs have continued to go down. We have an additional savings of $64,000. So this provides a big picture, but in order to develop and implement intervention strategies, we need to break down the data to identify areas of high frequency and high severity. There are three basic ways to break down claims data. One is by occupation, the second is by location, and the third is by cause. This is a breakdown of the 173 open claims by occupation. As you can see, our top five highest frequency are custodians, special education aides, regular education teachers, transportation, and food services. Now that we know our top five occupations, now that we know our top five occupations for workers' comp injuries, we need to determine what is causing those injuries so that we can develop appropriate safety intervention. Each occupation is shown here with the top injury mechanisms. As you can see, slip and falls are a common theme throughout all five occupations. So now we're going to talk about some of the workers' intervention strategies that we've already put into place. Company RN is one of the first intervention strategies that we implemented on February 5th of 2018. Company RN is a medical triage program that is an initial point of contact that is designed to provide immediate medical care to injured employees. It provides immediate notice to the risk and safety department for needed interventions. It keeps employees at work whenever possible, and it also reduces claims costs. This is a no-cost program to the district when there's a self-care or a home care referral. In the event we have to file a claim, there's a $140 fee, but it is rolled into the cost of the claim. During the period of February 5th through May 31st, there were 100 employee injuries. In the past, before Company RN implementation, our past practice was to file a claim for each injury. With the implementation of Company RN, we only had to file 49 claims. So that is a 49% reduction in the amount of claims that we needed to file. The claims, out of the 49 claims that were filed during that period, we were able to close 33 of those by May 31st because of the Company RN interventions, which gives us a 67% closure rate for that period of time. The estimated potential savings that you see here are reflective of the claims that we didn't have to file. So I looked at what our average cost of a worker's compensation claim was for the last school year, and I came up with an average figure of $8,000. So we didn't have to file 51 claims. So 51 multiplied by $8,000 gives us an estimated cost savings of $408,000. As stated earlier, I believe safety is a collaborative approach, and it's built on good communication. Since my arrival, I have built relationships with outside designated providers, which are Workwell and Pinnacle, as well as our insurance team at Keenan & Associates. These are intervention strategies that have already been implemented and involve our designated medical providers, our insurance specialists, and internal PVUSD policies. Each of these elements has been added or redefined and are part of the foundation of the program. The goal is for these processes to become routine, and over time they will continue to add value to the program. So I'm going to focus mainly on the interventions that we've done here at PVUSD. I've already spoken about the company, our end implementation. In conjunction with that, we developed a defined work injury process so that site contacts and injured employees had a step-by-step instruction list of what to do. We have continued to expand our return to work program, and I also want to give a thank you to Katie Powell, the director of transportation, and also to Rick Edo, the principal at Rolling Hills Middle School. They have been very open and very flexible and have taken almost every Modified Duty worker that I have sent their way. The next up is the temporary Modified Duty Agreement, which was implemented to ensure that ADA interactive meetings were being conducted for temporary work restrictions. This agreement is signed by both the employee and the supervisor to ensure the work restrictions are understood. They will be followed, and that reinforces safety. The injured worker is required to bring their doctor's note to risk and safety after each doctor's visit so that their progress can be monitored. We're looking for the work restrictions to get less over time because the whole object of the return to work program is to get them back to their full capacity. So next up is a 60-day industrial leave application audit. I performed an internal audit of the use of the 60-day industrial leave here at PVUSD and I discovered that employees whose claim had been denied or put on delay for an investigation were actually receiving a front loading of 60 days of industrial pay. So under the labor code, they're not entitled to that. When a claim is put on delay or when a claim is denied, they're only entitled to the medical portion until that decision is made. Because of the front loading of that and because of the possibility of that claim being denied, what it was doing, it was actually creating situations where employees could be in overpayment situations and they would have to repay the district that money that was given to them. So to correct that situation, we have adopted a new best practice that defines when the 60-day industrial leave policy is applicable. So lastly is the Americans with Disabilities Interactive Meetings. And not only have we begun doing these with the temporary modified work agreements, but we're doing this when they have permanent work restrictions and also when there is a non-industrial injury. So the next steps for the workers' compensation program are to continue to develop the return to work program, just continuing to get the message out to the sites that this is a win for the district. It allows the employee to continue to work and be part of their work team, as well as the district gets the benefit of them contributing to the success of the district. And another benefit is the costs continue to go down. The goal for this program is 100% placement. Injury statistics will be sent out to the leadership team on a monthly basis, and the goal behind this is just to continue to raise awareness so that they're aware of what's going on at their site and throughout the district. We are also going to be implementing additional safety programs. One of the first ones is going to be an automated request system for ergonomic evals. Right now they tend to kind of fall through the cracks. We're going to create a button on the risk and safety management page where it will direct the employee to a short survey. It will give us information about their site, what their complaint is, and then it will route that directly to us so we can respond to it in a timely manner. We will be rolling out district-wide IIPP training. We will also be developing a training program for the self-instructional assistance targeted to reducing their injuries with a focus on lift techniques and also just situational awareness. We're also looking at creating a monthly training schedule for the MNO and custodial staff. So in review, this is an overview of the estimated cost savings for the 2017-18 school year. We've already identified the actual claims costs are down by $1.2 million. We have an estimated potential savings of $408,000 through the implementation of Company RN. And because we are filing less claims and because the claims are going down, we also got a premium reduction this year of $132,000. So the total estimated savings for the 2017-18 school year is $1,810,814. So the first part of the presentation really focused on the workers' compensation program, but Dr. Rodriguez wanted me to ensure that you were updated on the status of what was happening with ocean sections in the district. So let's start with who is OSHA anyway. They are the highest safety regulatory agency in the nation. They are charged with ensuring that we have safe and helpful working conditions. They're focused on employee safety. They have the authority to come in and shut down a workplace, a school site, a district office if they deem that there are potential safety hazards that require that. OSHA sets some of their own standards, but they also collaborate with other outside agencies and enforce their codes. One of those examples is the National Fire Protection Association. Another example would be PDC, EPA, and Air Quality Districts. So we know that OSHA's focus is on employee injuries, but we also know that employee safety aligns with student safety. And employee safety hazard is most commonly also a student safety hazard. We've already talked about the collaboration with outside regulatory agencies. The general housekeeping standard is one of the most referenced OSHA codes and states the following. All places of employment, passageways, storerooms, service rooms, and walking services are to be kept in a clean, orderly, and sanitary condition. This is a very broad standard that affects the entire district. Employee training is also a high priority for OSHA. And if an employer cannot produce documentation of training, OSHA will assume that it didn't happen. So Cal OSHA inspections are initiated by three general areas. The first is employee complaints. This is the most common. The second is by a serious injury. And the final is by regulated or focused inspections. So over the last school year, TVUSD has had five active OSHA investigations. These four were not on-site inspections, and we received no violations or citations for any of these complaints. So the first happened at HA Hyde, and it was centered on the placement of new portables that occurred in July of 2017. There were HBA concerns and lead abatement concerns that were submitted by an employee. So we submitted 54 pages of documentation to OSHA, including pictures of the site, the preparation work that had gone into it, inspection records, testing records. They reviewed all of that, and they came back, they closed the claim, and again, there were no violations. So it was open in September of 2017, and we were actually able to close it the following month. The second complaint came in from Rolling Hills Middle School, and it was centered again on HVAC concerns. Particularly, we were told that an employee felt their room was too cold. So the first thing we did in this one is that we looked at the work order listing for Rolling Hills Middle School to see if there were any open work orders, and we found none. So we went over that day after we received the letter, and we checked out the room, and it appeared to be functioning fine. So the corrective action that we took here was we submitted the work order listing to OSHA, and we also changed the start time of the temperature, so the heat would start earlier in the morning, and we had no further complaints. The third complaint up here is actually a piggyback on the first Rolling Hills Middle School. It was a complaint about they didn't feel that there was enough warm water at the site, or that there were adequate hand-washing facilities. We were able to provide a code that actually stated that we couldn't have the warm water because it was a safety hazard to the students, and we also were able to demonstrate that we had adequate hand-washing facilities. So that was opened in February 2018. It was actually closed the following month. The final violation here or that citation was through Diamond Tech, and this was related to an employee who felt that they had not received adequate training to operate a piece of heavy equipment. So what we did there is we just took the piece of equipment away. We pulled the employee back and provided training to them. We submitted all that documentation to OSHA. They accepted it, the employees went back out, and the job continued. So that was opened in March of 2018 and was closed in April of 2018. So we weren't so lucky at Alianza. This was an on-site investigation. I was in my office on December 21st, and I received a call from the site that there was an OSHA inspector on the site. So I immediately went. In this case, we were not provided with any information related to the actual nature of the complaint. However, through the inspection process, the above items became obvious that these were the high priority items for the inspection. Through this extensive five-month on-site inspection period, there were four on-site visits, numerous phone calls, e-mails, submitting requested information, and the closing conference was finally held on May 10th of 2018. So I'm a believer in a picture tells a thousand words. So these are before and after shots of some of the high priority items that came out of the inspection process. So we actually started the inspection in room two, and there were two concerns in here. There were some loose tile on the floor that were suspected to contain asbestos, and there was a broken window that had not been repaired. So we were easily able to repair the broken window. There were also concerns in the staff room about asbestos in the flooring there. So we had to close both of them down and initiate testing processes. The staff room test came back as negative, so we basically just had to replace the carpeting there, and we were able to open the staff room fairly quickly. We weren't so lucky in room two. The test came back that did show that there was asbestos at the tile, so we had to do a full abatement process, and then we cleaned it and we relayed tile, but we were able to get it back open as of March 22nd. So the second one that became a big issue were fire extinguisher inspections. So we are required to inspect our fire extinguishers on a monthly basis, and there were several at the site that did not have every month's tag. So what we did to correct this is we developed standard operating procedure number four, which is basically a monthly inspection schedule for fire extinguishers and also other pieces of equipment, and they are conducted throughout the district now during the same time period every month. They are to be completed on or before the first Friday of the month, and they are done in conjunction with plant operations leadership. That is marked as ongoing just because I can't close that one out because it is an ongoing process. Missing ceiling tiles were also noted. That was a really easy fix. We just put them in and it was taken care of. The electrical hazards were common throughout the facility. This one actually centered on the outlets that were near the sinks. He did not feel that we had adequate protection and we were required to install GFCI, which is basically a ground fault circuit interrupter. Mr. Sandoval can give us more information on that later. That is not my area of expertise. But anyway, those have all been replaced at the site. When we had the first inspection, he brought up heaters as a concern. However, as we walked through the site, we couldn't find one heater that wasn't working. So basically what we did at that point in time was we just showed him our preventive maintenance schedule and our cleaning schedule and we were able to mark that item complete. Fire hazards were a great concern at the site and this is really a district-wide problem. He pointed out that we were in violation of fire code because we had over 20% of our walls covered with combustible materials. This is also marked ongoing because again it is a district-wide concern. We have to come up with a solution and we're working with leadership to do that. So the boiler room was one of my favorite parts of that little inspection process. We went in there and the top picture that you see was what we saw when we first walked in there. So this is an active boiler in the corner. It has an ignition source. Within three inches of it, there was a ton of combustible material. We also walked in there and there were either five or six discs in there. So it was very obvious that this was being used as an office space which it was not deemed for that space. So we were told that we needed to correct it. We have done that as you can see by the follow-up picture. The desks are no longer there. The combustible materials are moved and it's being used for a boiler room and a storage room. There were many, many tripping hazards at the facility, asphalt potholes and uneven pavement. Those have all been completed. The biggest one is here and you can see the picture. It's kind of hard to see but it's a fairly large pothole and again it's the before and after. The play field had a standing pond of water in it when we were there and we discovered it was because drainage was coming from the street onto the site. We have rerouted the drainage and that is no longer an issue. So that is also complete. So this was another one that was very prevalent throughout the site and this is also a district-wide concern. Electrical ponds and personal appliances are not only a fire hazard but they can present a tripping hazard. If you look at the picture in the top right-hand corner that is my favorite, room two. We just had all kinds of things going on in room two. It's kind of hard to see but you can see that there is a piggybacking going on. Daisy's painting of Chris Tepecker an extension cord and a personal electrical appliance all strung over a sink, a water source for electrocution. Ocean did not like that at all. He basically looked at me and he said do you see anything you don't like and I said yes I do. So on the bottom right-hand corner you can see this was a storage area that had been turned into an office area. Again a non-compliant use of the space and you can see front and center a space heater. Again they are not allowed because they are a fire ignition source. The thing that you can't see in here is there was also some personal furniture that had been brought in and he went over to that and took a look at that and discovered that it did not meet the flammability requirement and basically told us that we needed to remove it. The other picture on the bottom left-hand corner is just another example of a trip and fall hazard. This is ongoing as well because this is a district-wide problem and we need to work with leadership to develop an intervention policy. So one of the first things an ocean inspector will do when he comes onto a site is he will find an unsuspecting employee somebody maybe it's the food service person maybe it's the custodian maybe it's the site principal and he will ask them do you have an IIPP which stands Warrant Injury and Illness Prevention Plan. We have been required to have one since 1991 and we do. However the two people that were asked this question at this site could not answer it and could not tell him where it was located. So I arrived to the opening conference about a half an hour after it already started and I came on site and it was the first question he asked me and I said of course we do and I told him where it was and he looked at me and he said this person and this person did not know where it was those are repeat violations so if you have one person that doesn't know and then you find another person that doesn't know it's just snowball that becomes a repeat violation. He also told us that backing up with the trip and fall hazards the potholes, the cords he has put us on formal notice that if he has to come back to this district for any reason so an employee could call for any reason he walks into that site and he sees one slip and fall hazard he will consider it a repeat of it because we have been put on notice that we need to fix it. So yeah when OSHA comes to town it's kind of a serious thing. The emergency notification system was also a concern here and the windows in the C-wing were also a concern. The windows in C-wing what the issue was there is that we walked into the rooms and you could see that there were little white tags that had been put on the windows so we went over to take a look at what they said and it said do not open. So he said to us he goes do you have any idea why these are marked do you not open? We said no. So we went outside and we were able to determine from the outside there was some dry rot going on at the bottom there so we were required to do some abatement immediately we put a fence on the outside to prevent anybody from getting close to that and then we put plywood on the inside to avoid those pains from falling in on the kids. I'm pleased to report I understand that as of Monday there has been a fix done to this window bank and the plywood has come down and I've also been told that there is one functional window in every classroom in that way. So the total cost of correcting the hazards identified through this ocean inspection totaled $53,755. The reason it's really that low is because we were fortunate to have our own maintenance team complete the majority of the work and again I would like to thank Dr. Rodriguez for your support during that entire process and Mr. Sandoval and his team for his ongoing support and commitment to completing the work orders. So these are implementations that have been done some of them started and completed during the inspection process and some of them are ongoing we developed a standard operating procedure for site staff to follow in the event that an ocean inspector comes to the site we also developed standard operating procedure number four which is really related to maintenance of all those items that are listed there we reprioritized the measure L project list we will be implementing district-wide IIPP training so that every employee knows what that is and then we have to look at the safety committee and how it's structured. So one of the things that OSHA did is they asked for numerous policies and plans and one of those was our IIPP they also reviewed all of the prior safety committee meeting minutes that are posted on our website through that process I was informed that they felt that we were not in compliance with our own plan and that we had an ineffective safety committee basically in the IIPP it clearly states that it will be rotational and has to be multifunctional so when he reviewed the membership it had been the same people for probably five plus years so he said to me he goes you're not even you're not even following your own plan and I said I've only been here for three months I'm going to be looking at this we're going to be restructuring it so one of the things that we did do to bring the committee into compliance is we added key departments to the committee such as SELPA transportation food services site administration workers comp human resources and MNO we do have a schedule for the 2018-19 school year and our IIPP does say that we will meet on a quarterly basis it does not say that we would meet on a monthly basis so right now we're just waiting to finalize the membership and we are ready to go so fire hazards are common concerns for many many regulatory agencies some of them are listed here fire marshal OSHA Keenan also looks at this when they come and do our periodic annual inspections these are grouped to show you that fire hazards are really it's a dual responsibility there's a responsibility at the district level but there is also a responsibility at the site and staff level so I neglected to put some of the things up here that we had already done in the 2017-18 school year under the general safety programs we have developed a hazard communication program and we have initiated chemical safety training which we're required to do we had our first session in March of 2018 and we just had another session yesterday we were able to submit complete site safety plans for all of our schools for the first time in several years and the county office of education actually called me and thanked me for doing that so those are some major milestones that we had in 2017-18 and for 2018-19 we are looking at doing these items so we want to develop specific identification badges for visitors that come to the site right now we just have a generic badge out on the next slide we are going to develop a consistent district-wide visitor sign-in procedure we are going to develop an internal periodic inspection process that has a documented form that goes along with it one of the things that they say when OSHA comes to visit you you kill them with documentation unfortunately for our internal periodic inspection process I didn't have anything to give them I could tell them that we were doing it but I had nothing to provide to them we are also going to be implementing training on the work order or the school dude program this will also this was a concern of theirs they didn't feel that we had trained our staff well enough on the process and they didn't feel that a lot of the work orders were attended to but part of that process was we found out that they weren't being closed the work had been done but the maintenance folks had not gone in and actually closed out the work order we are going to develop a by lockdown procedure and we are going to develop a master calendar for the drills we are going to develop a compliance rate for mandated trainings such as IIPP, mandated reporter other trainings that were required to do we have been doing them but again I have no way to show that we have a compliance rate for those programs we are going to develop department and program specific training programs I mentioned some of those to you already we are going to develop the instructional aid program we are going to meet with Keenan and with the SELPA director on Monday and we have a plan that we are hoping to roll out that training before the school starts the other thing I neglected to tell you on school dude we actually have training scheduled for July 27 July 30 and July 31 so we are moving forward on that as well and then we are just going to continue to audit systems that facilitate collaboration to further enhance safety in the U.S.D. so on the left hand side this is an example of the generic visitor badge that is used at most of the sites throughout the district you can see there is really no way to identify what site they are at it doesn't have a visitor name there is really no way to track anything there so this is what we are going to be moving to it is going to have the school logo or the district logo the school name and it is going to require the visitor to put their name on there the date of their visit, the location at the site where they are going so if they are going to the cafeteria we will be able to track them to the cafeteria and then the visitor's pass expiration date which really should be the date of the visit I can't think of too many situations where there would be two or three days but that process has already started I have been working with Rich Ariano and Nick down in the warehouse to start printing these out at the beginning of the school year yes so in conclusion in conclusion we have completed a full circle and we are back to where we started safety is not an accident it is a collaborative, strategic ongoing process a good safety program is always analyzing plans, injury trends and on-site inspection information to correct safety hazards and provide a safer work and learning environment by providing education we empower our employees to become safety champions they can identify safety hazards in their work environment before an event occurs this helps students, staff and visitors have a safe experience while on our sites so said another way safety is a structured, strategic analytical approach focused on eliminating hazards to enable learning and ensure safe working environments thank you for your time and make every day a safety thank you very much so do we have any speakers to this item ok questions, comments from the board very nice job thank you do we know is there a process in place so employees have a way to contact us about safety issues before they go to OSHA yes they should be the site council is one of those ways we encourage them to report safety hazards immediately to their site administrator they can also call me I'm available so there are multiple ways we're also looking at possibly implementing an anonymous safety suggestion tool that would be computerized again it would be a button on the website to fill it out but yes there are multiple ways that they can do that that could be a piece of the puzzle what I hear is if an employee is going to OSHA they don't feel like they're being addressed if they have a way to address them in house we can fix it before it gets elevated thank you hi there fascinating presentation glad you're on board with PBUSD I think you're a great addition I have a couple of questions sort of along the same lines of what Jeff was saying aside from waiting for people to report in issues on the campuses we have just come out of a very difficult budgeting cycle for the last 10 years now we're rebuilding our budget so a lot of these things got put on hold just because we didn't have the budgets to fix these things but we should be on top of it and we have to fix some obvious problems so is there something that we could be doing or that we're training like our site administration like our principal is like the buck stops with the principal to walk the facility with somebody from MNO and custodial like at certain points along the year so that these issues do not persist and have to be complained about taking care of ahead of the complaint right that is the intent of the periodic inspection process and we're kind of toying with how we want to do that one suggestion was exactly what you said where the site administrator would walk the site with the custodian OSHA wants to see it on a regular basis one of the things that they suggested to us was a monthly basis so we're toying with that and we're also looking at possibly designating a specific maintenance and operations person to become the expert and just really take that on and own that process throughout the district that would be great because really when I look at those photos it's shocking to me that we've got you know things daisy chain and a surge projector over a sink where children are washing their hands like that is unacceptable and we can't let that continue so it seems like there's lots of adults in charge at every one of those sites that should be seeing that and saying I look forward to the improvements so let's talk about asbestos for a second because of course it's shocking to this board that we've got children playing in classrooms where there's asbestos so what are we doing as a district to make sure that that is not the case in any of our facilities ever again so the first thing you need to remember about asbestos is it's probably very prevalent throughout the district just because of the age of the construction of the buildings and Victor can correct me if I'm wrong on this but it was very prevalent in a lot of building materials up to the mid-80s asbestos is not a hazard unless it's broken and becomes friable and also it has to be a very large exposure over an extended period of time so if somebody just walks over a broken tile with one exposure they're probably not going to have any ill effects from that but if it would be a situation where we had possibly a construction project going on over a period of time and we were pulling up asbestos tiles or whatever that could possibly be a safety hazard but we would know that in advance and we would prepare for that okay so when I hear that there's asbestos broken tiles on the floor and children aren't just walking over at once but that are likely playing on top of it daily for years classroom after classroom after classroom that doesn't make me feel good as a board member, a parent, a citizen so I guess what I'm asking for is that we take a look at this and do something about it yeah, thank you thank you very much I'm glad to know that we're really digging down in this and I do agree with trustee Diserpa has there been a formal assessment of the asbestos in our schools and do we know where there's any hazards as you said with broken tiles or what not? we do have a formal process it's called the AHERA report and we actually just got those back we have a consultant that helps us with that and it's a three year periodic inspection of a very deep inspection and then they come back and verify every six months to really look at the state of the asbestos so we do have that program in place honestly what happens in the classroom really needs to go back to a work order being filed we had no work order in this room where this tile was found so they had been in that room for a period of time we don't even really know how long and no one had filed a work order so it really goes back to educating the staff about the work order system and really impressing upon them that it's their responsibility to notify us correct decided inspection with the principal on a regular basis will he or she would see those things and check to see if the work orders were there so that's good I'm glad that we do have that I had a couple other questions that came up what is industrial leave? industrial leave is under the education code if you are injured in the course of your employment you are completely unable to return to work so the doctor has said you need to be off work you need to be on leave that's industrial leave okay the rerouting of the drainage from the street onto the site is that our responsibility or wouldn't that be the county who paid for that can I defer that question to him yes you may hi Victor unfortunately the location that we are talking about is a rural area my kids went to school there when they were self-supporting just the name alone says it all unfortunately we are at the bottom of a hill and the natural drainage is coming towards us it's not by fault the county is not by fault of anything it's the natural grade and it just hasn't been improved at any given time what's been happening is when houses go up there is runoff and naturally it runs towards the street and since we are lower than the street that's the problem that we have so eventually we need to put in a diverter to go around the school so I would like it if we worked with the county on that because it's not our property and we should not have to do that so I mean being a good neighbor and working together to make it happen but I don't think that it should be 100% out of our pocket or maybe not even any of it I don't know but that's definitely something that we know we've had to do some upgrades on their property recently so we should look into that so you talked a lot about the new processes I mean I hope I see in what horrible shape this one school got into because of the age of it and our budget constraints but I'm hoping that these new processes that you're putting in place are going to avoid that happening in the future if we keep up on it we should never get there again is that correct? How often on this new safety committee makeup it's our plan that says that it has to be a rotating basis how often is in our plan that the current recommendation is every two years and I just want to remind you that that's been in that plan ever since it was developed which I'm going to assume it went into effect in 1991 okay I don't really have a strong opinion on that either way but I do know like for us as a board we have standing committees that we serve on and sometimes we'll serve on them for a year or two and then move on to another one or eight years or ten but when we do move on it gives us an opportunity to maybe serve somewhere else and it's for me it's helped me learn more about the district you know what's going on that can be a real benefit so I don't know what the downside would be but just wanted to find out what that recommendation was and lastly my last question is the 400,000 in savings where does that savings go? I mean I know we're trying to free up money so we can help with raises and deferred maintenance and things like that but you're you're doing such great work these savings are coming from the sites directly I would love to see a portion of it going back into deferred maintenance so we can help avoid schools becoming in such bad conditions that it's a safety issue great idea so we do have one comment going back to the safety committee so the rotating clause that we have in our policy in the IIPP does that apply only to district personnel or does it also apply to let's say PVFT because they bring up a good point that it's in their contract it's in their contract that they have two representatives and they are allowed to pick those but they do fall under the rotational part of the plan it is also for instance Victor is currently sitting on the committee to represent M&L in two years he will need to select somebody from his department to take this place really the only position that can't rotate off that is me so something that we have found in the last two years since I've been here is conflicting documents and so that is similar to what we're seeing now meaning that we had plans resolutions that were created and then really never fully implemented and because they were never fully implemented it didn't become ingrained into the fabric of what we did so therefore whether it was contractual language or it was other plans or other policies started to come into conflict with our own documents so this is another example where we have two sets of documents that are both legally binding that are in conflict with each other so it's a challenge but it's what we have to do and I know that that she lives willing and dedicated to do it is just continue the collaboration and work and negotiate right try to figure out the win-win and I do believe that we can get there right it's like what can both sides come to an agreement so that we can have an IIPP that is you know is usable and works for OSHA and all the other things that we need it for and then it also works for our staff but we do have many examples of that where our own documents are in conflict with each other so you said there was going to be other has been about $400,000 in savings $1.8 yeah right so I would actually like to see that go back to facilities I really do because they're deteriorating and I'm so glad that we have this position in place I know there was some opposition to hiring someone to look into to be in charge of risk management but I'm so glad that we did it because our students they serve better and staff too of course and I always say this we should have put a price on student safety or staff safety for that matter so I'm really happy with the work that you've done up to this point but I would really would love to see that $1.8 go back to facilities and I just have one follow-up question from your slide on company RN or maybe it's an OSHA slide or something in terms of benchmarking to other districts that are similar similarly sized are our claims or our accidents higher the same lower so we're a member of a JPA which is a joint powers authority and there are multiple school districts in that JPA that are similar in size and make up to ours unfortunately I do have to tell you that our claims are actually at the top of the leader board so to speak our claims are the highest in the JPA and that's not where we want to be can you give me like a percentage of how much higher I don't really have that figure with me I can talk to Keenan and get an estimate for you get that to Dr. Rodriguez thank you having that information would be great because that way you know we can set a goal for where we want to be in the next one, three, five years to bring that down so thank you are there any other comments or questions no thank you very much good presentation good work okay we're going to move to item 8.2 our education equity audit and this is yes sort of report that will be given by our superintendent thank you so well thank you very much I'll try to stay for 10 minutes and be as less verbose as possible so I just wanted to you've seen this slide it's a theory of action basically this is just an overview slide where it shows how we went through the education equity audit which I'm going to go through in a minute that resulted everyone it is online so you guys can go on our district website it's in English and Spanish on there expanded cabinet we'll be receiving it we yeah so then it led to the blueprint action planning which is what we're going to be reviewing today and just know that all of this is actually encapsulated already in our LCAP and so we have already began to allocate funding associated with all of these so it's really important and one of the beauties and I think power of the education equity audit is the collaborative process and development that we went through so each and every school middle school high school and each and every alternative school from PCCS to new school every school to our comprehensive high schools district director coordinators and cabinet were involved with every single meeting that was there so it included staff which included an EL specialist a special education teacher a counselor and a general education teacher and then the principal and assistant principal so we had teams of eight from each high school and we had teams of six from each middle school so it was a large group and we did have a steering committee that included our very own miserable as well that was present and Mr. Serpa came as well to support the team in the development so we had a lot of staff participation in this this you cannot read so I'm just going to move forward if you would have been able to read it or if you want to read it on your screen basically the most important piece is the fact that we remained on schedule so what we did is we backwards mapped we wanted to be able to start at the fall of 2018 and so then we backwards mapped all of the meetings in order to be able to bring this to you to in essence be approved so this one I don't expect you to read that it is a visual imprint so if you look at this document right here what I want to direct your attention to is the back of the document which is the 2018-19 LCAP goals these are very important because we went through a process of redefining the LCAP goals to make them a little bit more rigorous than they had been previously because we've grown and we've expanded from the way that we have so one that I want to speak to is like the third one which is a visual and performing arts so originally our visual and performing arts goals the goal itself was that our students would have access to a credentialed VAPA teacher we're way past that now where we have credentialed VAPA teachers in there so instead we transform that goal to be demonstrating an appreciation for the arts through access and selection of a variety of high quality visual and performing arts courses so with each and every one of them and I'm going to talk about one more with each and every one of them and we really ramped them up so we didn't we wanted to make sure that it was representative of the direction that we've already gone and the direction that we're going so the one that I want to speak to last because it leads into this next piece is a one up top and so originally we just had it that students would score proficient on the SBAC and so that isn't really where we want to go anymore because we talk frequently about our high-end students as well right and we really talk about it's not just about high school but it's also about post-secondary and really ensuring that students have the A through G coursework so we transitioned that LCAP goal to be about students that are performing at or above grade level and completing A through G coursework to prepare all students to graduate from PVUST ready to enter into a four-year college or career and again we recognize that not all students are going to want to go to college but what we do believe is that we should prepare them to be able to go right so that they make that choice of where they want to go so they might wind up going straight into career may go into military may go into a two-year all perfect choices for those individuals but what we do know is our job is to prepare them for every option so that they can make that choice themselves and so this is the one this is the one pager and so board can look inside because again these are visual imprints which is what I did for you so we created this two cheater that I sent out to all staff before we left so they really received it at the beginning of June this was really important because we had about 80 people who participated in this process but we have a lot of people who didn't and so we wanted to make sure that everyone was aware of what had happened so if you look at the left hand side which is the first page the top and I won't read any of it to you but the top really speaks to why we did it right so the top spoke to the changing demographics the changing landscape of education and how we do ensure kids are college and career ready the bottom piece is really uh oh it's saying that it is um yeah we had that problem before too anyways the bottom piece really speaks to what we did so again it speaks to how we partnered with Ed Trust West how we made sure that we did focus groups with our students parents how we had collaborative sessions with the people that I mentioned before we did surveys with all of our secondary students parents and teachers district wide we had the steering committee that I mentioned earlier and then we also which really opened our eyes is we did a review of every single transcript from 2016 what we did notice from that was our systems were so um disparate that they had to do it by hand so we had such differences between our high schools between what course codes we use we had so many issues with our transcripts that they this the team that does this for a living throughout the nation literally could not use their algorithm for ours but had to do everything by hand um and so that that was one challenge and one reason why we um why we hired Kerry Goodwin who's been doing a great job who is our lead counselor um the second page that you see over there the three year action plan and we're going to go over the listing of all the actions in a minute but the what we did is we wanted to we knew that some people weren't going to want to look at every single list um and so we took the ones we had our steering committee vote and we had we had a group of task force that helped um with the final writing which included teachers and staff and um they selected these as the key ones that they wanted to communicate out with everyone so on this and if you read the top it says it's just a sample of what um of what we were doing but we wanted to make sure that everybody had the entire list so what you'll see on this and because it's bigger people that can't see the example is um is um what we have is for each grade level span there are specific tasks that are that are happening for each year and so what I had mentioned before um is unfortunately accurate is we have in the past years created plans with a lot of feedback and we did not implement so one thing that people have been really focusing on is after we spend all this time how far are we really going to implement and when we develop these action steps we made sure that everyone in the room was willing to do each and every action step because we said if you have a problem speak up now in your small group because we're going to move forward with these um and some you have to move slower than others that's why some are in year three some are year two because you need an on ramp for some you don't need an on ramp for others um but we wanted to make sure that that we had it um each one of us has responsibilities from high school which is in blue middle school that's in um turquoise red that's in um elementary and then the gold or yellow is um district level actions um one of the things that you'll see in year one if you go to the district level one is the very first piece is align graduation requirements for world language and BAPA with BAPA requirements so that's what we're going to start talking about now one thing um when we did the audit transcript of the three traditional high schools what we noticed is only 45% of our students even enrolled in full A through G course sequence so 55% of our students had absolutely no chance of actually getting themselves to a four year college because they didn't even take the A through G course sequence um and then and then less than a quarter completed that sequence meaning that they didn't get a C or a C minus or better right so they got a D or F and so if you can graduate with a D but you can't go to um you see with a D you have to have a C minus or or better um and so what we did is we developed um this form which you'll see in here if you move through um what I want to note that it says up at the top of the first one it says class 2019 to 2022 because as I'm sure that everyone is knows because most everyone either has a child that's going into high school is already crossed through high school or is in high school currently is um is that um well we have one young woman that doesn't have that but she's on her way um is um she works at UCSC so she knows um is that um what we can do is say next year's graduates have to have these requirements right because they have to not only do we have to put it in place but then you have to make sure your freshmen start the sequence right so this is this form right here is a benefit to two students because we want what we want them to see is what their choices are that they choose how it leads to either graduation or how it leads to college and the differences between those two right um one thing I will note if you look at the last the last slide um this slide that's right here is we already did most of the heavy lifting in our district actually so most a lot of school well not most but a lot of school districts only require 20 credits of math we actually already require 30 credits of math and we already require 30 credits of science which most school districts only require 20 20 credits of science so are actually the hardest courses are the ones that we're already in alignment with um where we were off alignment was in world language which is kind of interesting because that's where our students for both AP and even if you look at DNF rates do the best at because that's an asset for most of our students um and we weren't so what we were requiring is before we were requiring just 10 credits of either world language or VAPA and so what we're doing is we're realigning that so that by just changing world language and just changing visual and performing arts we can get our students to be college and career ready right assuming that they get the C minus or better so we're not changing the amount of credits it's staying at 220 what we're doing is we're reducing the elective credits um we are reducing the elective credits it's um currently 45 um we are reducing that um but we are there is still voice and choice in that right it's like we're not saying which world language that you have to do we're not saying which visual and performing arts class that you have to do right um but we're moving it to align um align it to the A through G requirements um and we believe that our students will not only build on the assets of our students and the creativity of our students but we'll also um support them to be able to make choices when they graduate to do whatever they want to do and um so the next item which is 8.3 is really the first reading of the board policy so um if you read it there's quite a bit that's changed but it's really old verbiage that has come out um so we took out the verbiage about Casey we took out the verb which is no longer there's no longer Casey um we took out some um we added in this verbiage right here um noting that kids would now um need to do world language or as noted technically which is a language other than English that's actually what it's noted as for the UC system um and so I will open it up for questions or comments I'm not seeing speaker cards either for this one right okay great so um questions comments from the board I'll go ahead and start with Jeff oh do you have anything Dr. Rodriguez um so in the past we've made um some good changes but it caused unintentional consequences in other areas is there anything that we need to know about the changes that you're hoping to implement that might um ruffle feathers or so um you know as I mentioned there was 80 people that were involved in the development and then there are hundreds that are involved in the implementation so I'm meeting with all the side administrators so I'm meeting on six with the high school side administrators and then the a few days later with the middle school um side administrators to really look at where they need supports um there are a few challenges that um that I could see um most importantly probably it would be number so one two three four five the fifth bullet um the fifth bullet down was something that the teachers felt strongly about and I'm sorry so I'm looking at the blue and I'm looking at the fifth bullet um and so for instance that says perform weekly um regular weekly updates to online grade books um school loop by all teachers monitor grades and assist students um I could see that being a challenge because we have um some people that do significant updates and others that do not um so I always feel that it's about um how do we support and sometimes scaffold into those things right um but I could see that being something that could be a challenge the rest of the the intention of the year one was to really do it's kind of a I don't know if I love the phrase but the low hanging fruit right so do the quick wins the ones that were pretty easy to implement um that would show a large impact on students um and so of all of them when I was doing my board and moving things through I would say that is the most um the most for that the other ones that are that will be of challenge are going to be planning years um and so for example expand options for students to access credit recovery in A through G courses um that can be a challenge we know we knew that our job was to do a planning year on that so we could hear a lot of voices have a lot of information out about that before we actually do it um so we'll we'll be working on um communication collaboration and messaging of that over next year so that then 1920 we could do a good job um and then of course the bottom one for a year one which is um support for all counselors and being efficient and effective and that again is a planning year so it's not um going to be an easy fix so what can we do to help support them and move things forward um I mentioned high school just because a lot of high school is replicated in the middle school um but I would say that um the one that I mentioned I foresee of being um the largest challenge can you make that a requirement then for the teachers in 1819 so yeah so that's exactly why we're going to be it's always the implementation that gets you right so um that is why I'm meeting with the high school principals and the middle school principals in order to establish what do we do first, second right, how do we push on it sometimes you can like ease into it right so does it first become where we work with our right then we first start it at monthly and then we work in we ease into it um right um there's a lot of things to do we also kind of talking with teachers ahead of time and saying what would preclude you or what is challenging about doing that and then trying to figure out what the challenges are and then doing compensation of those challenges right well I think that's the way you do it I think you I'm not a side administrator if you work with said administrators and work with the teachers show them why this is important and ease them into it it makes it easier for everybody well that's the goal we're not in it for the short term we're in it for the long run so this is a lot of work I mean I'm looking at this I'm thinking about all the people that collaborated in this and making this but when you're breaking it down into just like sound bites what do you personally hope to achieve by this so what I hope to achieve is that at each level of the organization we do concrete steps that are deliberate and purposeful to ensure kids are ready for college because they're not really now they're not right now well as you saw 23% already which isn't sufficient thank you thank you thank you I have been waiting to hear that from leadership at this district about every student should be ready for college whether they choose to or not our job is to get them ready and I've been saying that since before I was on the board and I was a little teared in my eye to hear you say it so that was awesome thank you and our kids can do it and this as trustee de Serpa said this was a huge amount of work and this is our plan this is our plan going forward we've never had something like this so I love that there's a lot of collaboration you make sure that there's buy-in everybody feels included so something's not just dropped at their feet and this is what we're doing now because we're never going to get anywhere if we do that and I'm really happy about that that takes leadership and I'm really interested in seeing where where we are with these with regular progress reports and I know that we're going to see you know positive outcomes early because that's what has been happening with the new initiatives and this is this is kind of everything tied up into a package I don't have any specific questions I don't think if something comes up I'll email it to you and reducing the amount of electives I don't think there's anything wrong with that I could see maybe some students going well I don't have time to take this one now but there's other opportunities out there too you know they can go down the street to or they could do online classes at another college whatever because there are other options anyway congratulations thank you so much and following on the same theme first reading on our board policy on graduation requirements so unless there's for the questions I feel like I covered that through the last piece so unless there's further questions I know that and I appreciate it they left but TSEA caught a little air so that's what all first readings are about and so that was great also I adult education did have another refinement that they wanted to touch bases with me on and so as always the board as well as staff that's the reason why we do the first and second readings right so that it gives everybody opportunity to look at it and ensure that it is the way that we need to by the time we take it for a second reading Mike's not on I'm sorry and monitoring health conditions and this I don't see here we go Heather Gorman oh Nurse Goldstein Sandra welcome yeah you're on community TV and live streamed that's fine I've done that I'll tell you about the times I was in the movies good evening President DeRose board members I'm pleased to be here to talk about the use of Narcan in school for opioid overdose in 2016 there were over 2000 opioid related overdose deaths in California a rate of 4.9 for 100,000 person and that number continues to increase in 2016 President Obama proposed new funding to address the prescription opioid abuse epidemic and these efforts focus on the three areas that tackle opioid crisis which significantly impact those struggling with substance abuse disorders and helping to save lives it provides training tools and educational resources that healthcare professionals need to make more informed prescribing decisions when prescribing opioid uses medication assisted treatment to help lift people out of opioid addiction and to increase the use of noxalone or Narcan a drug that can reverse opioid overdose what are opioids I'll learn this heroin, morphine, oxycodone, codeine, Norco, Vicodin all things that we've all heard of and some of us have probably taken what are the effects of these pain relief, euphoria other things but respiratory depression is the effect that we're concerned about when people overdose on an opioid that means they've taken too much of that substance too much for their body and the opioid interacts with receptors in the brain that control breathing breathing will slow or stop the brain will become deprived of oxygen, the heart stops unconsciousness, coma and death occur long-term brain, nerve or physical damage can occur and this is an instantaneous this can last can take one to three hours after the ingestion or the patch application of the opioids Narcan blocks the effect of opiates and allows a person it's short-acting, it takes 30 minutes to an hour and a half to work depending on the health of the person and the amount of drug use it acts only on opiate component of a multi-drug overdose Opioid withdrawal symptoms generally are mild the effect of the opiate may return which is a significant concern for the long-acting medication it essentially has no effect at all if the opioid is not present and Narcan is stable at room temperature for two years 8635 has been in effect since 2014 it's designed to encourage California health care providers and community programs to widely distribute Narcan it allows for prescription and distribution throughout the state it protects the health care providers from civil and criminal liability with the use of noxalone it permits individuals to possess and administer noxalone in an emergency and protects these individuals from civil or criminal prosecution for practicing medicine without a license the scope kit which I have here for anyone that wants to see it later has two nasal spray containers it has a single CPR sterile single-use barrier instructions for use and disposal and information on treatment options that are available the pros of having Narcan in our schools is that it reverses the effect of opioids for people who have overdosed and are in respiratory distress it can save a life when used for opiate overdose it's safe and easy to use by trained school professionals the training for the use of Narcan can take as little as 5 or 10 minutes a sample procedure and protocol document has been written by Santa Cruz by the Santa Cruz County School Santa Cruz County Office of Education and our county school district have approval for the use of Narcan in county schools several of our PVUSD school nurses have been trained in the use of Narcan and how to train others in its use Janice at Santa Cruz will provide Narcan kits free of charge to our school nurses and others as requested with cons for people who are dependent on opioids the use of Narcan can cause withdrawal symptoms people who regularly and are dependent upon use of opioids may become angry when the effect of it is reversed by the use of Narcan 911 must be called after the use of Narcan thank you are there any questions thank you very much no speakers thank you so much I do have a question though my knowledge on this is very limited but I saw that someplace where I'm assuming the situation it's a kid who's taken something and he's going to respiratory arrest and someone gives him Narcan I thought I heard you say it takes up to 30 minutes to act, to work no, it will last from between 30 minutes to an hour and a half it works instantly it's a nasal spray that we have so it works instantly to get that child instantly and then we call 911 and we go from there correct? we call 911 and we go from there and this is available at other school districts across the county I know right now it's been summer so I haven't been caught up but I know Santa Cruz City School is using it have we had any any deaths from this at the district side? not that I know of you would know better than I there was one in Salinas last year a 14 year old in our backyard it thank you that's true and there are accidental overdoses for example a parent can give a child with an ear infection one of their Vicodin not knowing that it's too much of a dose and too strong of a drug for an elementary school student who also maybe has a cough so they also give a cough medicine with codeine and then they take the child off at school and in an hour the child goes into respiratory depression or arrest so it hasn't happened but it's no no I'm just saying there are things that can happen thank you I think this is great I think we should all support this I carry a kit with me at my job and I've been trained to use it it's a nasal spray just deploy it and reverse the issue I'm happy to look at it if you want to other things are going on in banking we don't see this kind of stuff too often thank you thank you for coming tonight and presenting and I hope nobody ever has that's my I think that's really what all of our questions all of us have that similar question has that ever happened on our campus not even from a cough syrup because the first thing I go to is someone who's got an addiction problem but I don't think hopefully I don't think we have a lot of that going on but when you started talking about an accidental overdose by a parent giving a child I'm actually surprised with the number of students we have that has not happened but having something on hand in case that does happen and we could save a life potentially having this in front of us saying no to it and then something happens tomorrow or next month and we had said no I don't see any down to ask you that question the only downside is that if a person is dependent on an opiate that they can have some of the side effects of sweating chill nervousness, anger being brought out of their opiate state however we are there is the policy would it be policy in tech 9-1-1 immediately after always so they would get treatment right away for those symptoms as well correct is that what happens and they can treat those symptoms too so it's not like there are medications that can treat those symptoms ok thank you very much so this was a first reading ok so then what happens next we did receive a little bit of feedback from CSEA on one slight addition that they would like to make to it and then if we have any other suggestions on the board policy wording we would do that at the second reading we could ask Sandra to come back but the thought was that she wouldn't come back unless it was a board request that we would ask any questions that you had of her tonight but we can bring her back at the August 22nd board meeting is when we would put it in as board policy and then we would begin using it shortly after that they are and we thank that we really thank Janice of Santa Cruz for offering this as a community service there's a coalition of members not just at Janice but from PAMF and Dignity and many areas that are working on this addiction issue together and so this is one of the things that we're doing to try to save people's lives ok thank you ok so we're moving on to action items we have quite a bit here item 9.1 is approval of an MOU regarding work calendars for 18-19 and 19-20 oh I'm sorry I didn't notice we'll have to take a break until trustee Ersino gets back and I think he's coming so we have to have quorum in order to move forward we're waiting on you Jeff ok great so item 9.1 is approval of an MOU regarding work calendars for 18-19 19-20 between PVFT and PVUSD yes thank you President DeRose board trustees Dr. Rodriguez last spring the board approved student calendars for the next three years beginning with 2018-19 school year in May a contract was signed with PVFT which was negotiated and included two additional work days for all of our employees represented by PVFT one was a teacher work day and another day was a training day in support of the employees he represents PVFT President Francisco Rodriguez worked with us to place the two additional days to balance the educational needs of our students and the calendar as well as PVFT's rights to work year we were able to come up with a good solution in 2019 as well as 2019-20 the first two years without any disruption to the students calendars and any kind of changes however for 2020 that was a little bit harder because it is one of those weird years where the holidays fall at different so what we had agreed to is we would take that back to the calendar committee which includes PVFT representatives CSEA representatives as well as district and site administrators and try to work out a calendar that is not disrupt that serves the students' best educational interests as well as respects the rights of PVFT okay great I see no speakers to this item so are there any questions or comments from the board okay so I'll move approval will you second that motion aye tentative agreement communication workers of America also okay my button sometimes it goes off sorry about that so this is approval of tentative agreement with communication workers of America also known as CWA and being submitted and the items that were updated was the wages and the term of the agreement this is the last of the contract negotiations that we have for at least the year and not looking into until 2019 to 2019-2020 so the symbolism is at least some piece from negotiations well congratulations that's great that's great and I think that's the first time and forever since I've been here that we were I think we were constantly in negotiations so this is nice I'm glad we got to settle all of our contracts seeing no speakers are there any questions, comments okay I wouldn't like to make a motion I actually have just a couple of comments I'm very very happy to see that our substitute teachers are going to be paid better wage than what they had been I feel like we'll be able to recruit a higher quality substitute now to our district very briefly can you just talk about the different tiers with your mic gone we have three different tiers one is just the substitutes that come in for a day and then we have the second tier which are so Dr. Colleen this is going to be broadcast out to the general public if anyone's watching community TV so I want to actually say this some if we could so for tier one that's just somebody's a teacher is sick and a sub comes in for the day it is now $140 a day or if it's a half day $70 okay tier two tier two this is for people that are there for a little bit longer that's going up to $180 a day and so for a little bit longer maybe they had surgery more than 11 days so $180 per day or $90 for a half day and then the tier three is our long term sub we have people that go on leave, long term leave like FMLA or maternity that takes a little bit of time and so that substitute is having to do lesson plans and working on grading with administrators so they are at $200 and that is the highest in in our area that's what we wanted to hear so we are now the highest in the whole county yeah great thank you that's great news it wasn't too long ago that we were the lowest is that correct I think it's they had negotiated with their teachers as well so I will bring you accurate figures and get that to Dr. Rodriguez thank you but as of when we approved this which was a while back we were very competitive that's a good question I'm not seeing the signs as much as I used to I haven't noticed looking for substitutes is this helping to build our bank of substitutes and that's exactly what we're looking for so that we can get the best possible people in the classroom thank you just one last question I do have one in regards to professional development at least for our long term subs would that be addressed anywhere in the contract for professional development yes we do we do want to work with the sites and make sure that the long term subs are involved in professional development and they go through that like the teachers because especially if they're going to be there with the students for a while we want to make sure that they are current in the practices that we have in the district is it still off thank you should I repeat that so it's recorded okay so I'm going to ask for the vote again all those in favor aye any opposed seeing none opposed item passes 403 great okay item 9.3 and that is Dr. Colleen again this is approval of an MOU between Alliance International University and PVUSD yes President DeRose we work very closely as you know with a number of universities for recruitment especially in this difficult time on all districts nationwide are having difficulty hiring for a variety of vacancies so this memorandum of understanding is with Alliance to continue our collaboration so that they can provide our support and supervision of interns which is which do qualify for under NCLB and under ESE now every student succeeds act which replaced it as a highly qualified and this agreement is with Alliance and it's similar to other agreements with a number of post secondary institution including CSU and you see where we get the vast majority of our teachers any comments or questions so I'm glad to have a quick question so again I'm just like Alliance University doesn't seem like a super tip top place I googled it and I read all about it is there a reason why we're not partnering with other schools that are more highly ranked we do we have CSU a number of the universities in that system you see so what we want to do is expand it to as many universities as possible and expand our recruitment pool there's no more questions or comments if someone would like to make a motion second all those in favor aye any opposed no opposed item passes 403 thank you and now we're at 9.4 this is a revised class description for the supervisor of transportation and Dr. Colleen this position was created to accommodate a request from our CSEA leadership to make sure that we had managerial oversight as well as the safety needs for our employees in transportation in the PM shift in order to provide administrative coverage and supervision for the hours that transportation department operates the district request an additional supervisor to cover this PM time the cost of the position will be covered through internal efficiencies that will lead to cost savings and the current class description has been revised to address the needs of the department the class description is attached the current pay range for this classification will remain the same range 30 76,000 to 90 90,000 a year and any speakers to this item none okay and board comments questions I'll make a motion I just had a question would you speak about the pay rate again is this the same pay rate that's just a revision so it reflects the actual duties the big revision is that the hours where this person is going to be working because we have transportation employees that work at various times of the day field trips in the afternoon and certain evening activities so we wanted a manager to be there present for the 50 needs as well as oversight that makes sense okay thank you so who made the motion okay is there a second all those in favor aye and none opposed so the motion passes 403 thank you 9.5 is a new class description an avid tutor to hear about this this one is near and dear to my heart and especially avid is something that I've been involved with in my own personal career and the program is called advancement the individual determination and it works very closely to help us with the college and career vision that our superintendent wants to make sure we have for our students and it's an educational system whose mission is to close achievement gaps by preparing students for college readiness and success in a global society and avid tutors are going to be coming from the colleges and they differ from the standard tutors in a collaborative study group and an avid elective class tutor uses a 10 step avid tutorial process to help the students prepare for college and as well as prepare them for college readiness skills and the tutor will be responsible for working with the teacher and assisting the teacher in grouping students and tutoring groups with a ratio of 7 to 1 and this ratio is the avid system expectation and instead of teaching a tutorial session the avid tutor facilitates the inquiry process among the group members rather than interacting one on one with a student presenter and our district will have three schools that are implementing avid tutors for the system Watsonville High, EA Hall and Watsonville Charter School of the Arts and they will be following a clearly defined avid tutor job description and which is needed to make sure that the tutors that we have are fulfilling the tutorial responsibilities to our students. No speakers so any questions or comments from the board? I was just going to make a motion to approve. Okay go ahead. How many tutors did you say four? It will depend on the schools but they're going to be paid, their college tutors will be paid at a rate of $12 an hour. So each site gets to decide whether they're going to hire one? Yeah I mean it's going to be multiple tutors because you have a ratio of 7 to 1 so depending on how many avid students we have we need to make sure that we have enough tutors to serve that. Okay. I'm really glad that we're doing this because this is just another layer of that foundation to get the college readiness going so I'm so happy to see this. Okay so Kim if you want to make a motion. Make a motion to approve the avid tutors. Okay all those in favor? Aye. Yeah aye. Okay. All right. Motion passes 403. Thank you. Item 9.6 is a new class description for director of human resources administrative services. This is my last of the action. Oh we're going to miss you. Thank you President DeRose, board trustees Dr. Rodriguez. This position we have support from CSEA that indicated during their comments and also we we shared it with PVFT and the position was created because of a number of things that have come up. We had the Janice decision made by the U.S. Supreme Court as well as state laws AB 119 and AB 86 that impact PVFT membership and this position was created because we anticipate a number of information requests but we also will need to do that so that we can adhere and comply with the work with the consent and meet and consent part of working with our unions. And in addition CSEA leadership had expressed a need to restructure our investigation protocols so that we can include an assistant to the Title 9 complaints officer which is me so that we can ensure that we have a comprehensive objective investigation process to make appropriate recommendations to the personnel commission as well as to our governing board of trustees. Okay thank you and I don't see any speakers questions comments from the board. So this is a new new position or Yes. And is this a typical position that school districts there are a number of school districts that do that and I think the important piece to this system is that we needed a liaison that bridges HR with business and information systems these are very unique skills that require technology and we work with DS and these are very specialized skills and it's important that we get a good person in the position because we're going to we will see an uptick in demand of information requests from various groups especially in light of the Janis decision and we want to continue to be transparent with our CSCA and PVFT where we work very hard building that collaboration and so when they need information we want to make sure that we provide it for them so they can make informed decisions for their membership. Okay I'm glad that this we're recommending that we're putting that support in there for that reason because I think that we've come a long way with our relationship building with our I am on good with our employee groups so if this person is going to be able to help support and facilitate that going forward that's great news so if there's no other questions or comments somebody would like to make a motion is there a second? I'll second. All those in favor? Aye. Any opposed? No. Item passes 4-0-3. Thank you. Item 9.7 is adoption of a resolution and award of contract for new student information system and this is not by Dr. Colleen this is by Richard Director of Purchasing. Thank you. I don't think your mic is on and you do have to speak kind of close to it. Sorry. A lot of times it doesn't work. Yeah we're getting another battery. Yes. Yeah. You know this is just because the board meeting has gone pretty quickly right? So we have to thank you so much. Close it before the batteries fall out. All right. There we go. Okay. Good evening. President DeRose, Board of Trustees Dr. Rodriguez. I'm Rich Arriano the Director of Purchasing and I'll be presenting our new SIS system with our Director of Technology Dan Weiser and Dan is going to start with an intro on what an SIS system is. So I'm just going to do a brief description most of you probably have some understanding of what a student information system is it is sort of a central database used by the district. It's touched by nearly every employee. It houses all of our student data related to attendance and grades and transcripts demographics and medical information and really every key piece of information that we need to maintain and then also report on for all sorts of state reporting requirements and that central database then feeds into dozens of other databases. So it's really our critical core database and it's really pretty much used access or at least reported through to every staff member in the district one way or another. And now I'm going to share a little bit on the process of our request for proposals. The process we received a request for the purchase installation hosting and maintenance of a new system. We received two proposals those came from Edupoint Synergy and Illuminate to evaluate and score those proposals. We compiled a stakeholder group consisting of teachers, school and district administrators, registrars, counselors, health clerks, technical staff and office managers and they reviewed two extensive proposals that contained over 800 questions and some of the other scoring categories were references, implementation, functionality, integration and they went through all of that and evaluated those collaboratively and then we would meet as scoring groups to discuss. Some stakeholders visited and spoke with school districts using the two systems. Again the review and scoring of those two systems was extensive and at the end of the scoring process a vast majority of the stakeholders selected synergy by Edupoint as the system that they wanted to proceed with. Yes, I can speak louder, sorry. I'll speak louder. I'm going to touch on a few of the enhanced features specifically with Synergy the system that was selected and these are just a few of the features that were detailed and appreciated by the stakeholders. It has a teacher portal with a really comprehensive grade book that allows for all sorts of data analysis and easy access for teachers than a parent and student portal so that they can easily follow along with their grades and the system itself and increase that whole home student connection communication. And there's a whole bunch of reporting tools and analysis tools built in along with all kinds of data validation and rules engines, things that make sure that the data is input correctly that it's not that all of the requirements are met as people are using the system and then that data is preserved in a way that we don't have any loss or issues as level of security in terms of FERPA and HIPAA and data retention. So those are some of those features handing it back to you. Thank you and the last bit of information we have is the pricing for the first three years of the system so the year one cost $258,951 includes the software licensing for the program hybrid hosting, edgy point will be hosting all the information with them premium manual services which includes annual training for district staff and then the installation training installation training of our district staff and deployment by the end of the first year everybody that's going to be using it will be a been trained on it with the rollout next fall so fall of 2019 there should be a live system and then the second year cost includes a lot of the same stuff without the install and training by the time we get to year three that will be just the software license maintenance and annual training. The note at the bottom currently what we're paying for our current student information system is about $110,000 just maintenance okay no stickers I guess who wants to go first I know there's questions I do would there be any ongoing maintenance cost after year three what would that look like there are ongoing maintenance costs with every system with every technical system especially a hosted system like this we will pay for ongoing maintenance there's always a need for customization or issues come up data problems and then we get we open support tickets and they make sure they address those and this is too critical a system to not maintain a maintenance contract with the vendor themselves I don't know if you have the actual cost of just maintenance going forward so from year three the built-in escalation for these charges so from the $140,537 it escalates to 1.5% each year so for year four it would go up to $144,000 and then to 1.5% year after that and ongoing as long as we have the system in place what are we paying now what do we have now we have eSchool Plus we've had about 10 years our initial implementation was about $350,000 that company was purchased by PowerSchool and they're going to phase this product out the support board is already sort of falling away and they're providing some support but it's not at the level it used to be and we're having a hard time with that and there are issues in the system and they're no longer developing it so we really need to move to the new system so per year right now we're paying $110,000 for our current system so that will go away when we transition to this system we won't need to pay them well there will be one year because we'll have this year of transition where we're still using eSchool Plus so we'll pay for this year and we'll pay for one year of the new system but then after that we won't be paying for eSchool Plus anymore once the three years is up we'll still be paying $110,000 or whatever it's just for the technical support it's more than technical support it's hosting all the servers, manage all the servers they do backups of all the data they do a whole bunch of other features beyond just help tickets but yeah we will be paying on going to have their support and every system every student information system there will be an ongoing maintenance cost well it sounds like to me what we have now is going off sleep yes go ahead I'm the person that can oh okay so I've heard that there's some people that don't really like eSchool Plus and have never liked it in this district is that correct well yes that is correct so you said you mentioned okay you mentioned stakeholders who was invited in on the selection so we had we selected from every single group especially people that work directly with the system on a daily basis so that was nurses to look at the health modules we had registrars people that did scheduling to look at all the scheduling features people that did that use all the reports and state reporting and really we brought in people that were experts from the district to evaluate those components and look at the differences between the products and we made sure that we had them all there and that they reviewed them and that they scored them and there was an overwhelming majority that preferred this product so you just said scheduling does that mean scheduling of classes so will that integrate with transportation yeah so this will be the central database we will have to build those integrations to every other system okay that's good there will be a lot of work and you know the fair everybody should have today is cyber security so what can you explain to me what just very basically right well that is everyone's fear and especially when we are dealing with confidential information and this organization has the highest level of security procedures in place and they comply with all the different laws and especially related to HIPAA FERPA retaining confidential information preventing in every way possible an attack or a natural breach of their security okay right went off by itself again anyway will this allow us to continue because that is important data so we can track students after they leave high school to see where they are going to college are they completing are they going into the work first are they earning a living wage because a lot of our grant funding is based on those outcomes so that's important to keep those that was one of the really kind of positives of this system is it's really highly configurable in ways that eSchoolPlus has not been in a lot of cases we've had to pay them to customize certain aspects of eSchoolPlus whereas this system is designed to be customized by us in whatever way ways that we need to meet our needs and procedures and we will be able to continue to do that and then you mentioned home school communication is this the system where a parent can log in and look at their students' homework assignments and grades so they can keep track yes because I would like to do that yes well we currently we currently have no homework all the time yeah there's a parent portal that's designed for all of that and students also to be able to log in and check and verify that things are showing up correctly and follow up on missing assignments and things like that awesome sorry I have a lot of questions that's alright oh I think that might have been it I think I got them all okay good well thank you I'm glad and I'm hoping this is going to make the sites happy and it'll make it more user friendly so this looks great is there one more thing is there any grant funding that's out there that could help us with this implementation or purchase or anything not that we are aware of opportunities we have e-rate funds we will be bringing some e-rate projects to the board and you know e-rate regulations have changed to some extent so there's been some differences but this doesn't qualify for e-rate there was a time part of the e-rate regulations have changed and certain things are no longer e-rate eligible and it used to be that student communication software was and so there were times where we used e-rate to fund some of those types of software but no longer okay all those in favor hi there's none opposed motion passes 403 thank you very much thank you so we're on item 9.8 approve the youth truth proposal and this is presented by Dr. Rodriguez very much so one thing that I truly believe in the directors that are out there notice because I say it frequently to them and to cabinet is the only way that we can make good decisions is when we make informed decisions and so one thing that we do and we started almost two years ago now when I got here was to be in the schools frequently so and be at community events so that we can get first-hand communication however we still miss a lot of people we still miss the ability to get feedback from a large portion of people and so because of that we really want to have an ongoing survey that year in and year out we can establish baseline data and then make growth in those areas so we're very goal driven data driven what this will allow us to do is to have three separate surveys for one for staff one for students grades 3 through 12 I'm sorry 4 through 12 and then also parents in both English and Spanish and it really what I appreciate about this survey is it is customizable which we're customizing it to for instance include our anti-bullying campaign which we're going to be rolling out but it also really targets the great core areas really focus on our LCAP goals and the board goals so when you look at what they are school culture right so we're doing a huge focus on PBIS engagement and empowerment right do people feel empowered to buy our actions relationships communication and feedback so however well we are not doing on communication school safety and also people's perception of the resources in which they have is it sufficient resources if not where are those resources lacking and so I'm asking the board support on this I do feel they've worked with many many school districts throughout the nation and seen great growth what we know is what we pay attention to we improve on so if we can identify at each level of our organization where we can improve where we have the lowest results and then do concrete steps to improve that I believe it will benefit our district so any questions you have any questions from the board I actually love this I don't know what you call it initiative project I think hearing from students and hearing their voice is good and I think that giving them opportunity to be surveyed in a way that what their name might not need to be used it's anonymous I think is always good I feel like since I have a high school daughter I sometimes bring forward issues and problems as her friends and cohorts see them but I think hearing directly from them in this way will be productive for our district to make some real change in areas that need it so thank you anyone else no I was just reading over the questions I really like the questions and I think I think it will tell us a lot so good I'm very happy to support this is there a motion to approve okay who wants to second out of the two of you okay so motion by Maria second by Jeff all those in favor aye and none opposed so item passes four zero three item nine point nine is the food and nutrition services meal price increase I remember as when my kids were in school as a parent single parent that always hurt when they went up but I was happy to say that we haven't had to raise them in what nine years so welcome and I know our costs have gone up so it's actually not on anything my name is Linda Lee I'm the director of food and nutrition services and I'm bringing tonight the request for the meal prices increased for the 2018-2019 school year the the background information was provided as an attachment I'm looking to propose each meal to go up by 25 cents breakfast and lunch for both elementary and then charter and secondary schools like you said meal prices have stayed steady at our district for the last almost 10 years I spoke to the former director and she remembers that the last time prices were increased was in her very first year and she was here seven years and then it's been three years since she left so again meal prices must cover not just the cost of food but the supplies that hold the food the containers the labor and the benefits of the staff that prepare it so these are not arbitrary numbers that we came up with there is a paid lunch equity ruling that we follow from USDA which oversees our program and the state CDE nutrition services are the ones that audit our program every three years so there is a formula you plug in your current meal prices the number of meals that you serve at all the different tiers it comes out with a calculated number and if you meet or you need to meet or exceed their set number of minimum pricing every year so three years ago we went through our state audit at that time we just skated through exactly on point so the past few years we've been under charging not being under audit those years and also we've changed to have provision schools so completely free schools previously we had 18 I just thought even though they had nothing to do with each other I didn't want it to look like we were up charging certain schools and then making certain schools free even though it had nothing to do with each other so at that time without it being scrutinized under an audit and that we were doing you know okay the school is a department and let that slide for a couple years and we're coming up on an audit year and we are under the formula under the pricing now so the comparison with the local districts if we raise the 25 cents across the board we will now equal the lowest price of the local districts so even with even with our increase for next year we will now only match the lowest nearby pricing so I looked at Santa Cruz City Schools Live Oak Soquel Union Aromas and North Moneray looking at the burden of cost per year additional it's about if a parent sends them for lunch every single day of the school year it's a $45 increase for the year for child is this enough to cover your cost a raise to cover your cost we overall are doing we're doing okay and covering our cost currently one of the reasons they create this paid lunch equity this ruling is that the funding they give you is on the families that qualify for the free and reduced meals right so as taxpayers we're agreeing that some of them you know there's funding that goes into these programs to feed public school students running these programs so at this point we as citizens have not decided to cover all students in all schools but we're going to cover the ones that qualify for the program so part of this ruling is that you must at minimum cover your cost for anyone that doesn't qualify so at this price we would I think we can meet the minimum with about a 15th cent increase however that will mean every year possibly coming back and doing another increase and just knowing that we haven't done it in 10 years if we can go a few years without having to raise prices also by increasing something by 8 cents it really doesn't make sense going through the line and trying to find you know giving change so we try to find a good number looking at the other local districts they also have round numbers as well so 25 cents I thought was going to equal the local the nearest local district price it would be a round number that's easy to pay for in the line and then it would hold us over for several years you bring up a good point because I was going to say to you we shouldn't be raising prices once every nine years we should be going every year raising it a little bit and then the bites not quite as harsh because that 45 dollars is going to make a difference in somebody's life however you're right when you're in line and you have 30 kids waiting for you that straight quarter it will be it's really not common practice to make something 3 dollars and 7 cents thank you so there really isn't a way to subsidize the cost can we be able as a district to cover that additional cost is the ratio can we subsidize so I would say in terms of yes helping so overall as a district having our provision that we have approved there's 24 schools going into the new year where every student can eat at no cost so that leaves you the remaining schools so I probably cover a few other programs so we have four out of the ones that are remaining I have as 11 four elementary so Bradley Marvista Rio Valencia three Charters junior high is aptos junior high school is aptos high and then two post secondaries under self that's how I, because we feed all of them as sites that's how I count them those are the only schools that would be affected because the other 24 schools already covered at no cost on top of that if the families fill out the meal application if they qualify for either free or reduced price so either qualification we already cover the cost of the reduced price so we don't charge any reduced qualified families either so it's really only the families that either do not apply or do not meet any either of the qualifications to qualify for the reduced meal program so the only ones would be possibly 11 schools only the full paid students got it okay so that clarified so I was about to vote no on this one but that clarified like confusion okay I don't have any questions so if anybody would like to make a motion do you have another question I was gonna regretfully make a motion I wish we didn't have to raise scores I mean these prices at all I think we should be subsidizing these but I mean I 25 cents I know it does not seem like a lot but I think for kids it is a lot when they have their own money they're mostly working or babysitting or parents can't afford it of course I sympathize and that's why anything that we can qualify for we apply for yeah so I'd like to make a motion to approve this matter but with the hope that potentially we could continue to look for what is wrong with these mics they keep going off but I just turned it on and was talking okay yeah okay so I'd like to make a motion to support the increases in school lunch costs with the hope that at some point we could try to find funding somewhere whether it be grant funding or federal government funding to offset the complete price of the raises so that was a motion is there a second second okay so all those in favor I hearing none oppose that motion passes 403 I just want to say thank you I appreciated the part of your your presentation where you talked about not raising it if we really didn't have to when we could have so that tells me that you really are looking out for our families I mean that's whenever we can we apply for funding and then like I said this is a required formula that the auditors will come looking for and that's the part where they want to make sure that you're not using funded monies to offset something that's not funded so that's at the breaking point of what we have to do some break thank you thank you very much okay so this is item 9.11 and 10 oh 10 sorry I skipped 10 and this is an agreement with code to the future for a five year period July 1st 2018 through June 30th 2023 the roaring 20s are coming again yeah so Dr. Rodriguez is to develop is to develop computer science pathway at the middle and high school level through project lead the way well we haven't been doing yet and then we wish to do this next year is have a school an elementary school become a computer science immersion school which will allow every single student starting in kindergarten to have a computer science curriculum and so code to the future has a computer science curriculum that they do starting in kinder all the way up to 8th grade and Valencia so Karen Lane has worked with her staff and so members of her staff are going to be the first members that are going have are willing to start the pilot and do this computer science pathway and so we're really excited because it not only will build the capacity we're at Valencia so that other teachers within our district can see it in action but it also allows us to be part of the League of Innovative Schools so the League of Innovative Schools is a very prestigious group of schools throughout the nation who are really dedicated to personalized learning and computer science for children and so there's of course a computer science standards that are coming out and this will allow us to put that in motion so we did go visit schools in San Jose that are very similar to ours and are having excellent success rate that is really inspirational to go see the students in action we sent both administration and teachers to see it and we're glad that Valencia Elementary is willing to take it on and we encourage you to support this initiative okay any comments or questions from the board Friday before last I attended the CSBA Leadership Institute in San Francisco and it was all about computer science and it was really amazing to me how few schools in California high schools even teach any computer science classes and here we are we've got Silicon Valley the birth of the technology era and there are more than half of the high schools I believe in California don't even teach computer science so there's a big movement out there and I've heard up to three and a half million jobs are projected to go unfilled in those industries so there's a lot of initiatives out there and I'm so glad that we're doing this and especially the innovative what was it the league of innovative schools we should be there we're right in the backyard of Silicon Valley and it's not just Silicon Valley you know as we know you can be in high tech anywhere in the world now so I think it's really going to give our students a great opportunity and expand those opportunities anyway sorry I just jumped right in there Kim go ahead no I was just going to say on behalf of Valencia Elementary where I was the site council chair for many years and on the PTA I think the parents and certainly the staff there are very very excited to accept this really prestigious honor to have the computer science pathway there I would also like to say that you know it just seems like one initiative one program after another we're really building capacity and innovation in our district and it's very exciting for bringing this forward I think that's a great point that Kim made we had our meeting last night and we kept using the word innovation and that's where we're really moving at the district and I think you are the one who's taking that charge so thank you very much and the meeting that Jeff is talking about is the newly formed PV Education Foundation we held our retreat last night and we were talking about innovation along with Maria as well so this is an action item and I would be honored to make a motion to support this. Okay all those in favor I hearing none opposed motion passes 403 I can't wait so now we are at 9.11 and this is an approval most approve resolution 19104 adopting justification study and increase of level one developer fees I'm guessing this is by CBO Dominguez. Yes good evening President DeRosa so before you this evening is our level one developer fee study and justification and outline within the agenda item it gives the proposed increase for residential at 31 cents and at commercial at 5 cents and the justification study gives an outline of the areas that are covered in that we it's a very thorough analysis that's done throughout our district and it covers from our enrollment projections and certification to census data the use of current and previous developer fees an assessment of our development costs of sites and then we have an adjustment or index of the assessment of that development through the state allocation board that made approval in January of this year for districts throughout the state to increase level one and level two but specifically the level one on this agenda item and then here this evening with us is Ken Reynolds with school works who is the consultant firm that assisted the district to take any questions from the board are there any questions there are no speakers we don't have speakers yet for any of the items and one thing I forgot to point out is I provided a sample list on the the summary how developer fees have been used an example is McQuitty we had one new classroom a MST an additional classroom Aptos Junior an additional classroom transportation department is a portable for operations and Lakeview Middle School was provided three portable classrooms with developer fees so continue assisting our facilities district wide and enhancing our supporting our program needs through facilities thank you so this came to my attention because I had some constituents come to me last year as they were building a house and not a large house maybe like 1800 square feet but the developer fees that they were being charged added like almost an extra $10,000 or more to their project so I'm confused about why on residential properties were there being assessed the proposal is 3.79 but commercials only 1.61 that makes no sense to me it seems like it's blocked it hurts a person who wants to build a house but commercial developers can just build at will with almost no penalty yeah the key factors there are that homes of construction items actually actually build generate the students and so it is more the homes have more of an impact than a business in addition businesses typically have a lot of square footage involved and so even though it's a lower dollar per square foot their checks are actually typically larger than the check you would see for a typical home and the other reason that the homes pay a larger fee in your district is because they actually are subject to the level 2 fees which we'll be talking about shortly I didn't have a presentation we just had the study I can talk to some of the items mostly what you're seeing here again is just an adjustment for inflation and that's why the state does the adjustment every 2 years is to keep up with inflation and the increasing costs of building school projects so we have a project going in the Aptos community on Trocult Road which I think 72 units so some are apartments so is this fee also being levied on building like that where it's like apartments and condos and townhouses yes all residential type projects the only exception is senior housing projects they only pay the commercial fee because again they don't generate students directly it's just the jobs they create that can have an impact on enrollment in schools when will these new fees go into effect the level one study fees don't go into effect for 60 days after approval approval here we have some housing developments in Watsonville that are on the books I think are going to be over 300 units right however the level two study those is that it's a different set of government code that applies to the level one that applies to the level two when we get to talk about the level two they do go into effect immediately and that does impact the residential units any other questions or comments Joe I'm sorry Mr. Dominguez when we take in this money for the building that occurs is it set aside in a special fund and used for facilities or does it go directly just into the general fund and then as we move forward we look at enrollment projections and then the impact to our school sites due to enrollment or expansion of programs and as stated in the description then we can use it for enhanced playgrounds multi-purpose rooms, cafeteria classrooms gym space so it's really a benefit for the district to contribute back into our school facilities I don't remember ever seeing that type of money being used for any of those projects in the past one of the things that moving forward this should be an annual report so we're working I believe in December we're going to come back and provide a report how developer fees have been used and actually just to show the benefit of those funds and the impact that it has throughout our district thank you we look forward to that you're welcome okay if somebody would like to make a motion second alright all those in favor aye hearing no opposition passes 403 thank you thank you item 9.12 approved contract for bond program management and this is Mr. Kimming as well alright for this item we have our bond program and there was an RFQ process developed by our purchasing and procurement division in that process we had an interview and screening process included our CBOC chair facilities department myself and other interview panel provided that thorough process and through that coming corporation was selected the firm will assist the district in various methods within our program management of our bond program one of the major components that they'll assist the district in is developing a master schedule of all our projects and a timeline coupled with cost estimating process to making sure that our projects are in alignment with their budget and their scope and making sure that it's a transparent process as well so that we can also make sure that we have projects that are designed within budget and also meet expectations of our school sites and district leadership and they'll also assist which are with budget delivery methods so for example of Paverillo High is looking at some delivery methods and working with our architectural firms and our legal firm to making sure that we in negotiations with various contractors making sure that the schedule is tight and there is not built in cushion and that we get projects built in an efficient manner both time and cost and then the other key piece that I really stressed in the scope was making sure to enhance our fiscal bond transparency so community engagement meetings with our citizens bond oversight committee and our school site leadership and we're developing communication pieces with our public information officer to getting the updates through the school sites and to parents in the overall community so all that in one firm will assist us in the overall program management of the bond program and we have representative here this evening Frank from Cummings Corporation if we have any questions okay thank you no speakers no speakers any questions from the board so is this new if we had a management company before didn't we used to do all these things in house so we had internally the program management component was internal but the construction management was contracted out the need just on our analysis is more assistance on the program management the overall general oversight of our bond program and then keeping the construction management and I guess the easiest way to explain it is big picture short term and long term is where we need assistance as a district the day to day in the construction trailer is where we have some internal capacity to do that I think and Frank we could talk about other districts what we've done with bond oversight committees throughout other districts that would be great but they assist in the various budget reports and the scopes etc and providing more transparency and I'll let Frank answer that what a large part of what we will be doing is looking at not only just the bond funding but all the different funding that the district has for all the projects based on the master plan and try to help show what monies would be used from the bond and from other funding sources so that we would put spreadsheets together systems together so that everybody could see exactly where the monies were coming from where we would be overseeing the total cost budgeting and as Joe said the scheduling for long term for all the different projects would the Prop 51 funding that we should be getting as well yes so that will be also an area that the firm will assist us on is looking at the multiple buckets of funding how to realign those buckets of funding and how to prioritize overall projects one of the other components that kind of getting into the weeds but it's very difficult and we need assistance is working on our district standards and specs is for example this room what is the size of the room for like a classroom and what is the instructional wall look like how many outlets is it carpet tile all those and the IT component all those details are taken into aspects and that's something we as a district need to work on and enhancing so that's also something that we'll work on as a team working with the different departments will be a major help that's great so Dr. Rodriguez this is a gigantic amount of money that is going to one contractor so I really need to hear why we need this money that could actually be put into a facility to really do some improvements like at Aptos junior high where we really need improvements to happen I think one of the first marching orders the team is going to have is if approved this evening they will join the negotiations team with the contractor that has been is proposed for the football field project at Parvorelle high school the cost saving measures that the firm can bring regarding timeline scope etc that's just one project but we believe there's probably a minimum $500,000 savings that the firm can assist us in saving that's just one project there's going to be multiple projects that that similar scope or expertise will be used on so additional savings and I think one of the things that we're doing and we can they're going to assist me in looking into this is not having our district standards and specs we are building facilities or modernizing facilities and I'll use Dan in IT as an example is we'll build or modernize a school site but for one reason or another the specs within IT weren't included and or we missed it by by a portion so then we got to come back around and we spent additional money to fix it or to install it the right way or provide it and that's an additional cost to the district and so if we can just correct that and get that on the front end that'll be an additional savings and then the overall program management of the bond program and assisting the district in aligning and prioritizing the various buckets of funding we spent the majority of our bond money so I don't know what money you're talking about except the next issuance we have the issuance has already been provided okay so our third issuance has now come in yeah that has been done prior so that's it that's all the money we have left correct now it's prioritizing those bond dollars maximizing a bunch of can Prop 51 Prop 39 energy efficiency dollars subsidies deferred maintenance funding all those funding sources to make sure there is when they complement each other and e-rate where does e-rate cover like 80 cents on the dollar we need to make sure that we align projects and funding for the additional 20 cents on the dollar and making sure that flows throughout it is a very cumbersome process for all the various buckets of funding and that's something that we need to work on in addition if I could add something some of our team members we have a number of different expertise people in it we do a lot of constructability reviews so that we will look at drawings that you normally would look at and you go take it out the bid and perhaps there's some things on it that are not clear and then you end up doing change orders to to do the things that were not on the on the drawings we do a lot of constructability managers who will look at drawings and such just from that viewpoint to see if there's anything that might have been missed we do a lot our cost analysis team is very adept at value engineering as well is it a three-year contract? yes and one of the strategies behind that is one is to enhance our current position within our bond program we're going to get the ground running here very quickly but a year to really show the community your bond dollars at work there's some great projects out there that we've already completed but now you have the multiple sources of funding that we really need to show how we're maximizing that and I think we need to really answer the question if we were to do this internal it would be additional we don't have the internal capacity to provide the resources that they'll bring so we don't have the time component but overall it positions the district for a later capital program bond program in the future and that's one of the pieces that it will assist us with is making sure to line us up for a true facilities master plan so short term but also long term planning I understand this is important but that's a lot of money that we could be putting we walked Michelle I spent some time in school today and there's a need what I would say to it is I recognize that it's $2 million worth of the major L money so I recognize that but very similar to what we saw with the manager of risk and safety is by investing money in we can get money out and you will see just even tonight but every single board meeting we do change orders and we have to get ourselves to where we're ahead of the game and for me the most important one of the most important pieces is the facilities master plan because if we don't get ourselves very much just like we did a three year plan for academics if we don't have a 10 20 year master plan for our facilities we're never going to get ourselves to where we're using the money in the most important places and at the most important time and so you know I recognize that it's a lot of money but we do need to figure out how we can get ourselves to the point where we triage as quickly and efficiently as possible and right now we are not doing we are sometimes doing something and then recognizing that if we would have done step B before step A we would have been much more efficient and so we're we're using money not as efficiently as we should and just like with the PVHS project with one project we feel like we're going to get almost a fourth of that money back right within just one project so we understand your points I just want you to also understand our thoughts on why we brought it forward do you have more questions do you want to wait a second or do you want to go okay so this is a huge amount of money and with the fact that we had $300 million worth of work that we needed but we couldn't go out for that amount in our bond there was a lot left behind so I feel like this is going to be reduce the number of projects that we can get completed I'm not a no but hearing hesitation from the board and one of the things that standing out for me about this presentation is usually when we're presented with a large contract we get more a presentation about the contractor what's the background, what are the projects they've done what's the money they've saved people we don't I don't I don't think that's in here right so what would happen if we brought it back with a more robust presentation on the contractor Michelle could you is there that's fine I mean that we can come back and get the presentation so you can get an overview of the firm's background and expertise and I think you'll there's throughout the state of California and Frank can speak on that but the team will be very pleased and I think the board will be very impressed and that's nothing against you as just we typically get it's like wow really great presentations for a contract for over two million dollars I'm not comfortable awarding something to somebody we've never met and we don't have background on so I don't know how the rest of the board feels but I would suggest that we pull it so then do we make a move to pull it I'm not sure do we make a motion to pull it because it would be an adjustment to the agenda before we pull it out sure Joe I thought we couldn't spend this type of personnel no so for oversight of the bond program we can we have some staff even internal district staff that are funded by the bond program so for management oversight we can just a quick question going back to the master plan does that also include a plan for years down the road with increases to student population number of students that we're going to be serving the fact that we may need to construct new schools or build on what we currently have correct so they'll do that so they'll assist with the analysis of our condition of our facilities so not only just the age but the condition and replacement cost and very detailed but I will probably have that presentation from coming corporation but they'll assess every property assist the district in that and do a cost analysis I know one of the items that they'll work on is looking at what does it take for enhanced athletic fields or a cafeteria or a multi-purpose room well they're very thorough on cost estimating so they'll provide a front up cost estimation what that would take for the district so all those scenarios will be taken into consideration what kind of we've been talking a lot about negotiations tonight right what kind of negotiations did we do to get to this number it's like walking into a store and that's the number they give you when you're stuck with it or did we do our best to bring the number into what yes so it's reasonable yes we we did have a very intense negotiation process and they were one of the firms that actually dropped their through the negotiation process the rates were reduced and the amount is up to not to exceed so that's another piece of the language or negotiations that we also included so I appreciate that question and other firms were a flat fee with not as much negotiation on the back end number but there was some flexibility in this one can we pull this and then have them come back more through investigation I'd like to really I'd like to review these things before 1030 at night is that yeah is that a motion it's a motion okay I have another thing to say do I need a second at first okay a second the other thing I think I would like to recognize is that we've got an M&O staff that is working so hard to complete these projects and they've done so with a skeleton crew very little help etc so like it's not that I don't recognize that we need to bring assistance to that department they've done a great job and they I think need some assistance it's too much work for the very few amount right Victor for the few people that you guys have there it's just too much to manage and some people are detail people and some people are big picture people and so I get that this firm is like the big picture and the details kind of all wrapped in it sounds like you've got a bunch of people with you that with expertise so I recognize the need for it I just I do feel like we need a greater presentation about what it's going to mean and why we need it and who they are and what expertise is that is it architectural from like I have no clue who these people are so we'll bring that back and then we'll have a thorough presentation and give a breakdown of the services provided by coming corporation and then also provide we can go through the list of districts in California but we'll give some of the references and presentations of other districts there are a number of different districts and this particular team that would be working here are two of us at least do live in the district either it's in the district or I have a grand child that's going to be starting in the year after next great we're stewards of the taxpayer dollars and you are one of them so you should appreciate that we are tabling this for right now President DeRose I make a motion to extend the meeting okay well let's vote on we have a motion in the second right now to pull this and bring it back at a future meeting soon so we don't delay if we do go there so I'll call for a vote all those in favor aye and hearing none opposed motion passes 4032 poll this item from the agenda thank you so much and we look forward to hearing from you again soon Jeff I'm concerned about time so I make a motion to extend to 1130 okay well we have one action item and the consent agenda and then read out I know but that just hurts just in case I'll second that okay all those in favor to extend the meeting to 1130 if needed aye and that motion passes 403 okay item 9.13 this is approval of a resolution 1802 adopting school facility needs analysis and update of level 2 developer development mitigation fees so similar to the previous item for level 1 this is for level 2 developer fees and similar process and analysis was completed throughout the district and the various enhancements there and then within the resolution you have the increase and then Ken is still here with us this evening I've just had a few words to share on level 2 again it's a different set of regulations and allows the district to charge a larger fee than just a level 1 fee if you meet the criteria and you do based on the fact that there's a significant number of portables in the district and you have a significant debt ratio comparing your bond and debt and risk to your bond capacity so since you meet the criteria and our study justifies it you can actually charge $5.47 per square foot you're currently already collecting level 2 fees at a rate of $5.02 so this is a 45 cent increase and again allows you to collect revenues from new residential projects that are built and again it just helps supplement your bond program along with the revenues that you can get from the state building program those are the three main funding sources for your facility projects for Kim 2000 square foot house that would be $940 in addition yeah no at 47 cents additional 45 cents yes that increase no I know I'm doing the difference anyway go ahead do we okay so I know we can charge this but once we approve it then it just isn't automatic or how does it work because I do feel really badly that we're we're charging these fees on the backs of working people that are trying to you know put a home together yeah and it is challenging the reality though is about a 9% increase but we're seeing that type of increase in actual bids when we're building school projects so it's just keeping up with inflation in construction costs so it's not a new fee it's just an increase to keep up with your actual cost you're seeing when you go out and approve these projects does it include remodeling or just a brand new home this is for the addition or new construction so if you're remodeling your kitchen no it doesn't apply to that it's just when there's an increase in square footage more than 500 square foot to an existing home or for the actual construction of new homes I'm struggling with this too because right now we're really faced with an affordability issue in this county and the state on the coast and I understand it's just $100 but that's an additional cost that we're putting on people people are struggling to afford homes now to add more cost to that I'm really struggling with this and I've struggled with it in years past but housing at the time wasn't it was more recently price prices have taken off and so to put more costs on builders who are trying to provide housing or people who are trying to build the house for themselves and I understand we need to improve our facilities, we need to grow but people are getting priced out of the market and the reason I know this is because I was sitting down with someone today we were going over some notes and they're making $150,000 a year they can't afford a house locally so we're just adding we're adding a burden to these people that's how I see it I think there's two important points to one is, again this shows the maximum you're entitled to collect through the level 2 developer fee calculation you do not have to charge the maximum fees you can choose a lower rate but then why are we going for the 9% it's a 9% increase correct and that is the maximum you're entitled to charge if you don't want to charge that you can stick at the level 1 rates if you want to charge less than the maximum you're entitled to you can choose to do that it is a choice if we're not collecting the fees through the developer fees at the maximum rate any shortfall can be compensated through your bond collection you're passing local bonds this just helps reduce the impact to the community in the local bond property taxes again there's multiple sources of funds and it is a choice as to what you believe is the best resource so are you saying if we pass this it gives us the flexibility to charge up to that amount but we don't have to so how do we manage that as a board again our recommendation is to charge that amount simply because we hear that there are the impacts and the dollars you receive in developer fees helps reduce the amount you have to go to the voters I think that's an important point because we're already how many lines are we on those property tax bills I know between us and Cabrillo there's a lot and if that could offset our need to go out for a higher bond and you know our costs are going up our construction costs are going up and overall it it does shift the burden as I mentioned previously multiple buckets of funding so it establishes another source of funding if that source of funding is reduced then that burden is shifted to the other buckets and whether that's our bond program or one-time money or general fund but we do have throughout our district aging portables that do need to be replaced and repaired and this is one of the number one sources of funding to address that need in regards to portables if we don't vote for this we're not saying don't charge a fee we're just saying we're not going to raise it 9% the money is already coming in we're just not raising it correct it's not that the source is going away it's that it's not growing it's not increasing as a percentage you're making sense but technically this study needs to be approved because your ability to collect level 2 fees is an annual calculation and so if you want to keep that at your current rate you would still need to approve the study but only justify the current rate you're collecting instead of an increase in the rate so we're stuck what he's saying is we need to pass this because it's a like an audit calculation that we do every year but we can direct the business office to right am I correct not increase it is that correct correct the old study expires and so the new study has to be approved and again you can choose to collect whatever rate you want you're entitled to I'm okay with that are you okay with that I don't like having something brought to me that I have to approve that's an issue for me so I understand we're going to go through this as an audit issue and I understand that I don't want this to be out of compliance but when I'm being told I have to approve this that's a concern for me and I'm sure it's concerned for all of you too I think this is something that we approve every year because it has to be recalculated every year so that's I think the approval we're approving the study that is the audit that calculates so so I'm still okay with that so if I just have one last comment Joe then would at a future meeting would this be brought back to approve whether we want to increase the fee or keep it at where it is right now the motion could be to approve the study and then part of that motion could be a discussion or at a later point in time to confirm what the rate is or the increase is or no increase that's to the board discretion but the study has to be approved and that's by code that's not district administration or consultant saying that's code that we have to provide that and then within our annual audit our fiscal audit we just have to show that the study was completed what is the rate that we're collecting and then I'm going to have to explain is that in alignment with the study or not and if it's not which it will not be I need to give an explanation why but that could be an explanation in our audit report would that be considered a finding if we were not in alignment with the report with the study I would have to follow with the district auditor on that but it would be an explanation so I'm not sure if it would be a finding but it would be an explanation of why we're not in alignment with the study or a reduced rate so I have a suggestion that we vote on this and we ask for another agenda item to come forward so we can talk about the rate the developer fee rate with the whole board here because I think if this is a discussion that is concerning to us there's three other board members that should probably be involved as well so that's my suggestion that's an excellent idea to approve the school facilities needs analysis study level two for 2018 second all those in favor any opposed no opposed motion passes 403 and we're asking for a follow up agenda item thank you thank you very much okay moving on to the consent agenda um then we we have a lot there um is there a motion to approve there's change ordered so either a motion or I so move to approve the consent orders is there a second okay so we have a motion and a second all those in favor President DeRose before we vote I'd like to call out item 10.15 approve with gratitude $7500 donation coming from the community foundation I'm guessing a donor directed donation for Pajaro Valley High School for basketball team so I'm not sure who the donor was behind that but on behalf of the district and Pajaro Valley really thank you very much for that wonderful donation to the basketball team thank you for noting that I did skip past that and I think it is important that we make sure that we acknowledge those so there's a motion and a second so all those in favor aye any opposed hearing none opposed that motion passes 403 no deferred consent items action on closed or reconvene closed action and report on closed session and this is Trustee Roscoe I move to approve the Pajaro Valley Unified School District Certificated Personnel presented by the district administration with the addition of one administrative appointment 39 new hires and two separations second all those in favor aye any opposed motion passes 403 under item 2.2 I move to approve the classified personnel report as presented by the district administration with the addition of two promotions three provisionary new hires five legal absences and four separations second all those in favor aye aye hearing none opposed motion passes 403 okay do you want me to review is that it we have one more thing oh good thing we went to 1130 no I'm kidding this is all goodness go right ahead yeah so under classified maintainer again they're turning up we're going to work for them Sandra Sanchez, our new Operations Supervisor of Food Services. Mrs. Sanchez has been appointed as part of the Food Services Department. She joins PBSD with experience serving as Director of Child Nutrition Services in Scotts Valley since 2013. Prior to this, she managed the Boardwalk Wall Cafe Restaurant Services Teacher Assistant at Cabrillo College Children's Center. She has an Associate's Degree in Liberal Arts from Cabrillo College and is taking Humanity and Social Services classes at San Jose State University. Ms. Sanchez helps work with over 60 families each month by overseeing participation in the Santa Cruz County Second Harvest Food Bank, where she has volunteered for over four years. She also volunteers at the Guadalupe Pregnancy Outreach. Under Certificate, we want to congratulate Veronica Aguilar, now our principal at Alianza. And so, this is a promotion, and Veronica Aguilar has been part of the PBSD family since 2005. She has served as a summer school coach, head summer school principal, migrant education supplemental teacher, teacher at Alianza Charter, where she's currently the assistant principal. Veronica has a Master's Degree in Educational Leadership from San Jose State, received her teaching credential from Bethany College and her Nebachelors Degree in Sociology from UC Santa Cruz. We also want to congratulate Charles Campbell, now our assistant principal at Watsonville High School. He's currently at a middle school assistant principal at Somerset Middle School in Monterey and served in a similar capacity at Rancho San Huston Hollister. Charles taught elementary grades in Iowa, Alaska, and Peru. He taught AP Biology and Physical Science in Kansas. He has a Master's Degree in International School Administration and Bachelor's in Biological Sciences. Charles has experienced reporting a priority of district initiatives, such as a coach for success. He has volunteered to manage site facilities for Hollister Parks and Recreation. We also congratulate Susie Alarcon, now our team current in coordinator. Ms. Alarcon has a priority of teaching experiences and we are pleased to announce her appointment for this position. She has worked at San Benito High as a career technical education teacher in Hollister. She has served as a special ed preschool teacher, California student and family education coordinator, case manager, infant toddler center director, site supervisor and ROP vocational child development instructor, as well as a state preschool teacher, site supervisor for field role unified. She also owns a private consultant business in Gilroy focusing on human development, parenting, teen advocacy and healthy relationships. She has an associate's degree in child development and fashion merchandising and attended Pacific Oaks College, Cali-Van Community and the University of Laverne. And then we also want to congratulate Sonia Iaredia, now our coordinator, programs operation for child development. Since 1997, Sonia Iaredia has served as an early childhood education master teacher at the Monterey County Office of Ed. My grand program, she has served as a site supervisor and early childhood education instruction leader. She has associate's degree in child development and a bachelor's in human development and mastering leadership education, having attended Monterey Peninsula College and her now college slainess. She also volunteers as a professional growth advisor for California Department of Ed credentialing program and teachers catechism. So congratulations all. All right. And now under item 2.3, the board approved a separation settlement agreement for classifying employee number 3224 with a 403 vote and that's all for closed session. Thank you. Okay. So item 14 is upcoming board meetings. Our next meeting will be a special board session on August 8th where we will be doing the annual superintendent's evaluation. That's a closed session meeting. We'll be open for public comment and then excuse the public and then we'll do our evaluation. And that's from 6 to 9 next Wednesday. And I'm sorry, two Wednesdays from now. And HR board room, HR conference room. Okay. And then our next regular board meeting is August 22nd after school is back in. So I'm looking forward to seeing you then. Thank you.