 Here we are in our QuickBooks online test company file using the accountant view as opposed to the business view you can toggle between the two views by going to the cog up top and switching the view down below. We're going to duplicate some tabs like we do every time to put reports in by right click on the tab up top to duplicate it. Right click in the duplicated tab to duplicate it once again. Back to the tab to the middle the reports on the left hand side let's open up one of the favorites that being of course the balance sheet report. Going to the tab to the right and reports on the left side again this time the other favorite the profit and the loss. Let's close the hamburger scroll up top and change that range from oh one oh one two three to twelve thirty one two three that's a five one two three okay and then we'll tap to the middle tab close up the hamburger and change the range to the same oh one oh one two three two twelve thirty one two three what do i want a five there run it okay tabbing to the left and prior presentations we've been talking about the tracking of the mileage down here if in the accounting view it's going to be located in the mileage on the left hand side in the business view it's going to be under that that app area but remember that the actual app itself is basically on the phone and this mileage tab will be in your quickbooks file whether you connect the app or not if you connect the app it'll track your miles basically for you and you can pull that into your quickbooks and then allocate between business and personal if not i'll skip this item right here you can manually manually enter the miles as you are as you are making trips and whatnot so that's what we will do now now note remember that as we enter the mileage information over here it's not going to basically change the financial statements we were tracking the financial statements most likely on the income statement for example as we actually pay them using the actual method if you think about it from tax standpoint and that's just what's going to happen because of course you're going to be paying them out of the checking account the mileage method over here tracking it will give us hopefully the information necessary for taxes to make the adjustment at the end of the year so let's do the data input and then we can talk about how we might use that at the end of the year and what that adjustment might look like so let's go back to the first tab now you can also imagine using this mileage tab here for other reasons as well it could be useful if you're doing your quickbooks for personal purposes to track your personal miles and see where you've been going and whatnot and logging that information and trying to budget possibly for you know how much driving time you're going to have and so on and you also might try to track your miles in here if you're trying to reimburse people in that kind of system as well and you might say i'm going to try to reimburse people based on a standard rate or something like this and this can help you kind of track the miles but really it's geared towards it's set up and designed for this the sole proprietor type of business trying to track the miles for their business so we looked at the basic outline in a prior presentation we got the trips up top we've got the import trip download trips manage favorite location and manage rules it's going to give you a quick summary of the information that's had the data input as you're actually entering trips then it's going to put them into unreviewed for those that you have not allocated to business and personal and then the business the personal and all of them obviously the business ones are the ones that are going to give you the little calculation up top for the possible tax benefits related to it all right so let's hit the drop down up top and let's go into first managing the vehicles so we've got to have the vehicles on the books of course so we can put in i just put a generic couple vehicles in place and so this one is the vehicle i have it in here for 2023 the current year but you could see that you have the data for prior years as well i'm going to say the vehicle car it's going to i'm going to put the make and model of the vehicle which is useful information because you might need it to give to your tax professional because they might need that information to populate the vehicle when they first start doing whatever method they're going to use on the taxes so that's information that you want to have you know available so you probably want more than just you know a forward you want the whole breakout of the make and model possibly and then the vehicle year i put in here and then you own this vehicle or you lease the vehicle i'm going to assume that we own the vehicle and date you bought the vehicle so i just put a date prior to the current year that we are in and the date that it was placed in service so i put something prior to the year that we are in and then down here we've got some useful information how do you want to record mileage for 2023 so first it says by recording odometer reading and then it says by entering the total miles now i put up top the odometer reading because what i'd like to do is basically use this as a place where i can have my odometer reading meaning at the beginning and end of the year it'd be useful to to track which your odometer is and the difference between the beginning and ending of the year on the odometer is how many miles you drove total for that year both business and personal now if you turn on like the mileage tracking app in quickbooks then maybe you could track basically everywhere you drive right and then and then all the trips that you have right here should add up to the difference between your odometer readings from the beginning to the end of the year but that kind of gives you that double check that that is indeed the case if you're not tracking everywhere you drive every place you go but you're just trying to track your business miles it can give you a useful kind of guideline to see if you think you picked up the the proper business miles right because you'll have the business miles will be the actual miles that you have tracked and the difference between the odometer readings are going to be the the total miles that you have that you have gone right you might not be tracking every place that you drove in that case but possibly just trying to track the business side of things so in some way shape or form it's useful to have the odometer reading at the beginning and the end of the year now if I go back you can add a new vehicle I added another one a truck here so I put it the making model once again I own the vehicle date place and service notice if this one was now the primary item I can tag it over as the primary so now I've got this one hold on a second did it do it let me go