 We technically don't have a chair for this committee, but Stephanie has volunteered to lead us through electing leadership for this committee. Pick us off. Sure. I call the meeting to order of the Senior Services Commission today, July 19th, 2023. I'm going to go around the room and say who you are as an attendant, I'm second guest. I'm Randy Meyer. Go ahead and attend this forum. John Schulte. Sue Gertke. Keith Jax. Anyone joining us online? And Natasha Torrey is on. Yeah, I'm here. Good morning. Thank you. All right. We'll stand and face each other for the leaders, for the reasons to the flag of the United States of America and the people of which it stands, the one nation under God, indivisible with liberty and justice for all. All right. Everyone get a chance to look at the minutes for March 15th, 2023. Any changes? Any discussion? Or is there a second motion to approve? Moving on. Approval minutes for May 17th, 2023. We have a motion to approve. We have a motion to approve. Second. All right. Do you have to take a vote to approve them too? All in favor? Aye. Can you vote? So moved. All right. Moving on to chair and vice chair elections. Sure. So Stephanie Getz has volunteered to entertain a nomination as chair and John Schulte has volunteered to entertain a nomination as vice chair. So we'd be looking for nominations. Aye. So moved. Any seconds? Any seconds? I second. This is Natasha Torrey. I second. Thank you. No one's fighting. No challengers. So then all in favor? Congratulations chair and vice chair. All right. Moving on discussion uptown social as a 2024 polling location. Sure. So City Clerk Meredith is here and Cheryl from the clerk's office. Would you like to talk a little bit about potentially using uptown social as a polling location? Yes. So in the past with Tarzan and W, we are looking to do a three box match. What we are looking at is moving one award for the first time in a while. And we're doing one award on the park and we're doing one more easy track. So we are hoping to reward each other. Okay. You have an amazing spirit. It is close. It is accessible. Everything that we want. Our state election commission wants us to close and use sitting buildings. And so that is one of the moving factors as well. We would be moving one church from our polling location and putting it here. And the reason why is because kind of City has, if there's damage, if there's anything with the building, the City has access to that during the day on the polling location. So what we look at and we have discussed this with Emily when we had a tour of our location is to be able to set up in the afternoon on Monday. Oh, sorry. We would need to set up on Monday before election in the afternoon. Then the election would take up all of the Tuesdays. And we would remove our equipment Wednesday morning. So it's really a day and a half that we would need this space. If we do move three boards here, it's about 3,500 registered brokers. One, yes. But we have space for it and that's when we'll move to the space you need. As we are looking at this, it just depends on what space you have. We would probably look at needing to close just with parking and everything else on Tuesdays. Yeah, so what we talked about, I believe, were there potentially four polling days in 2024? There are four scheduled and in 2024. So even years, there's four, years, there's two questions. And so the first being a spring primary in February, which it really only depends on if there are multiple challengers for city council positions, correct? Correct. So February is most likely there is usually an election, but it's usually that there's a small one on what we've seen in the state. Supreme Court and usually on the ballot, which draws about 10%. So if you have 35,000 registered brokers, you would be open for 300. Yeah. So what we talked about for the February election is because it's entirely possible that the gym construction will not be completed then. But seeing as it's a smaller election, we actually thought we could do it either in this room or the activity room, both if we feel like we need them. But in talking and then for April as a bigger election and moving forward, doing them in the gymnasium. But yeah, given the competition over parking now already, we do think that it would make sense to close regular programming and attendance on polling days just because we wouldn't want voters to feel disenfranchised with the full parking lot. Any questions? I didn't put on the the agenda doesn't have for a vote. This is just discussion today. To be honest, I'm not really sure that the commission needs to vote on approving this or we're not quite as beholden to the rules like the library is, for example, about shutting down. But just wanted to bring it up for discussion here. Should we just give it as a vote and say, I'll seal the feelings and say yes or no? Can we? I'm going to begin. We see you as a voter of the rules. The vote needs to go to the council. And it will be presented to the council. Certainly it's just a communication being sent from the commission to the council. Well, could the commission just pay for the formation of the council? How do we want to do it? Probably. Can I guess, I mean, our goal here today is to answer any questions you might have on the concerns and the thing that, you know, you're like, we don't think at all this is a good thing. This is maybe we don't think, and then we can maybe make it, you know, a little further and hopefully we'll be able to. Excuse me, is this an income from this? Or is it just a money saver for the city? The city pays polling locations that aren't city building. So, it's a big money. So, that's a big. And that's it. Oh, my gosh! Oh, my gosh! So, three colors would be, you know, Oh, so, how big does that one? How do you, you know, you can see what's happening? What is happening? Do we? Well, that's what we all say. So, we would be, if I could, I'll say a little bit. So that's going to see, You know, You know, for a young crew for delivery for us, we're running around with more, you know, one other place as well. So, I appreciate the last voting day that was in the center. The center was already closed. Yeah. But I think we have opportunity for two of us. Candice also, and one other person, I can't remember. We went in and we grabbed a whole bunch of plants. And took them the rest of it. That was the last opportunity to go in there. So I think that's one of the two things that we're going to do. Yeah, I think so, which two? Um, for us, we were just, oh, oh, oh. We just, we started partnering with them. But they had to stay with us. So they were kind of worried because of your building? Until this building got built, and we knew where it was going. It could have been more permanent. And stare from it, if it had been a lower level, or if it had been a steeper elevator, which is not ideal. And there's one door in and out of the room that would be used. Which I'm really, even using this room or the activity room, all of the gym, all of those rooms have two entrances. I get so traffic flow can be handled pretty well. I have a question. Yeah. So are staff from uptown social expected to help on these days? Are they able to do, you know, separate work? That's a good question. We would welcome any full workers who would want to work here. I don't think so. So staff, staff, staff. So I guess my expectation was that our staff would be, we would still have access to our administrative space. And we could kind of resume our, I don't want to say normal work because we wouldn't be open for normal operations, but probably more of an administrative planning type day. But I do know that the hope was that with us not being open for programs that day that the clerks might be able to recruit a few extra full workers. Did that answer your question? Yeah, because I think this could be built, you know, like the art center does this thing. I'm sorry it's loud right now where I'm at. The art center does this thing where they close down, you know, certain days of the year. And then the staff is able to do work that they can't do when you're open, you know. So maybe that would be something that you could bill it as a benefit if people are complaining, like, why are you closed for this? You know, and say, well, because we're doing this work, also to make it better for everyone, you know, when we reopen the next day. Yeah, I mean, we could certainly, depending on where pulling activities are going on, we could certainly use it as a day to accomplish things that we can't normally get to. Or maybe that's when we do like staff bonding and we all go mini golfing, instead of playing. I'm just kidding. Besides, since opening, have you had any days where you were closed? Just for income and weather. So our policy is typically if this Oregon area school district closes, then we close, and really, you know, our population doesn't want to thrive. But you know, they're gonna be some of the most conservative folks for transportation anyway. So that's been it so far. And then of course, major holidays. Would you consider alternative programming that was being played, that was taking place somewhere else in case we do have the techniques that are upset about it being closed? We could consider it, you know, maybe for some of the days where it's nicer outside. Like we have had Josh lead a walking group. Like we could do some sort of offsite things that if other people want to join us for like walking group, if it's nice outside. But I definitely think we'll still want to make sure we have at least one staff person in the building to like deal with any sort of situation that might arise. But that's something to consider thinking. Would the kitchen be open? What's that? Can we? Could we have the kitchen open? To sell. To sell like lunch? To sell like lunch. As long as it's not in the voting area. In the voting area. One thing that's a little bit of a problem. I mean, the building, right. I think the people that is in the people wouldn't be here longer than that. So, you know, if you've got, if you've got a large amount where you've got to several thousand people coming through and instead of coming in and voting and leaving and you know, they're lingering. Or lingering. That's an effective part of it. I think it's for the large elections. Some places have done bake sales. So maybe we just have like coffee and bake sale up in the cafe area for folks who want it. That'd be plenty. As long as that's not like breaking rules. Okay, fine. Well, we've got some of the bakers. Some of the best bakers in the whole county who know with us. One more. It'll be more than one. Which ones did you say it would be again? Five, six, and eight. And I can track this one, or maybe three, one, let's see. I want the purple, black outline of the water. Oh, thank you. I don't really see drawbacks from it, other than some attendees just being upset that they don't know what to do. Yeah. The utility you used was. Yeah, Sue, do you remember? Were there any complaints of the old building from programs being canceled? I don't think so. No. Okay. And you know, I think we can communicate it as such. We also want you to engage in your civic duty by making sure you're voting. By the way, here's a link behind your polling location. And if you're interested, here's how it was here. I was going to say when we look over the history of today, we give our population a lot of notice. This is going to happen kind of in those days ahead of us. Yeah. We will be able to wall all this stuff and we'll have this kind of drop-up. And it opens the doors to people that haven't been in here before, or who I don't think used membership, one that you needed. Yeah. It's mostly even though. All right. Well, it sounds like everyone's in support of this. We can pass that on to council. So then Meredith will work on getting that on the council agenda for. That's going to be you. Do you want us to do like, do you want to have this? No. No. We'll put it in our print newsletter and our e-newsletter. And to John's point, we can do it with lots of notice so people know what's coming. Looks like I'll be voting here. You want me to run this? We hear. We want you to run this. Thank you. Thank you. Thank you. Any further discussion? We will move on to uptown social participation update. Okay. Thank you. I'm still getting used to not being able to use my computer because it's recording. So I shared the documents compared to where we were in the spring. Our average attendance has dipped a little bit which actually I think is fine. For those of us who've been here every day we can kind of feel it just due to it being nicer outside. It has been interesting though because the rare day that we get or really rain near nasty a day on a weekday it is absolutely bonkers here full of people. So we're pretty positive that it's very water dependent. But still right now we're over 1,300 members. So it seems to have slowed a little bit but we think we'll get another uptick come fall when the weather starts to not be so beautiful every single day. Any way to track just booking the trips whether it's members, non-members, age-wise? I sure could. Whip up a, like a. You can see the impact of, like, teaching a few people canasta week. Yeah, it's growing. They learn good year to work with and they're having fun. Any further discussion of all the social participation? So in them saying average program attendance is that like each time it's wrong or is that? Yeah, because you know some programs are well like pool for example is five days a week, every week. But you know we wouldn't have 50 people every day, you know. And like so flexing stretches consistently the biggest fitness program. And that one again like took a little bit of a dip now that it's nicer. But in the cooler months it's about 55-ish per session. Do you see any with the pool room? Do you see it or see any multi-use for that room? We want to play around with some furniture and just shake things up. Yeah, I mean that room does get some pretty decent action sometimes too. Yeah. In certain mornings they're all in use. Yeah, in the morning, since the afternoon you end up with the empty pool room and the hospitality room and stuff. And then often it's the flip side too where the hospitality room is typically more available in the mornings and people are here playing games in the afternoon. Right, it's the afternoons at the hospitality room. What is meant by unique visitors? Sure, so that's like one time. So if Sue comes four days a week she comes as one person, under unique visitors. Well, it doesn't look like that many. I mean it's like, there's a lot of people volunteering. So how is that not? Well, I think it's about six a day is the average. And it's based on who tracks stuff. So I know like Jane works really closely with the front desk volunteers on tracking their volunteer time. I'm not sure how strict like program lead volunteers are about tracking themselves as volunteers. Yeah, that does help you with grants and that does meant for, yeah. I checked out all the time. I forget to check in. Any other questions on this? Move on. Any other discussions for a bit of the order? Next meeting September 20th, 2023 and again at 8 a.m. I would presume here in this room unless something else is taking it up. All right. Motion to adjourn. All in favor. Aye. All right. Meeting is closed. Thank you for joining us this afternoon. Yeah.