 open up the meeting and started its seven o'clock by my computer. Do we have anybody from the the public waiting to be heard tonight for us? No. I take that as a no. So let's move down the agenda. Approval of the minutes. Do I have any comments, concerns, questions about last month's meeting minutes? I see none. Do I have a motion to accept the minutes as written? I move that we accept the minutes as written. Do I have a second? Second. All in favor? Right. I see nothing by hand. So those meeting minutes are approved. Yeah, just to confirm, are you okay? Yeah, Katie, I have to tell you I'm taking this this month and I'll plan to, unless I'm out from now on, if that works. Okay, yep. Thanks for covering that detail. I have another detail more than a detail to report. As sad ly so, one of our longer serving and most distinguished members is leaving the board. Kathy Ballin is passing the baton to a new generation, regrettably, one to make note of her distinguished service over the years, admirably serving several years as chairman and steering the committee ably during that process. And I personally are going to miss you, Kathy. And I wish it wasn't so, but, you know, life, life is not always pleasant. But thank you and thank you for your service. And with deep regret, I'm sorry to see you move on. So that that was your last meeting. Yeah, I think so. Because you've had the interviews, right? For Yeah, I was I was out of the country. I wasn't involved, but we're it's on the agenda for tomorrow night. Yeah. Thank you. Okay. While I wipe the tear from my eye, can we move on to the correctors report? Um, a lot of this is kind of in my bullet points here. And I will look forward to the day pretty soon when I won't have a construction update. That be awesome. But for now, actually, it may be one of my last construction updates. I'm happy to report that all of the construction is we've just lost you. Nancy, it said host muted me. Okay. All the construction is just about finished. So the east can you hear me now? Yes. Yes. East entry has been all sealed back up. That was interesting with the showers of sparks from the welding this past week in a small space. So we all just prayed a lot that the library would not catch on fire after all this construction was done. And the last little bits are being completed. We've had we have drywall, we have paint. They did need to do some floor repairs upstairs, but it was in a fairly contained area. So there's more of that carbon stitching repair upstairs. So we believe that most the bulk of our construction will be done possibly as early as the end of this week. So we've got some stuff still to put back together. So I gave Karim Roni a list of all of our our things that need to happen before we open, which isn't all that long. So at this point, we're still targeting around the middle of July to reopen fully. So I'm pretty exciting stuff. So we're still attached it, we're still we had to wait to do a few things until the construction folks were out of the way. So our shelving for our new teen area arrives tomorrow. We'll be putting that in, we'll be moving and shifting the whole teen area. And we've shifted the computer area upstairs and done some some other rearranging. But very happy to say that our construction is driving to a close. You'll still see a little bit on the outside, the outside of the keyhole opening and some landscaping and some new rails along the east side, the staff that they have the iron railing that's kind of, you know, rusted through, etc. So you're gonna see some outside things, but inside is getting ready. And we do need to have a complete cleaning of our buildings that will have a cleaning team made up of city custodians coming in probably next week. Because we're still even though the staff is cleaning, cleaning, cleaning all the time. We have a thick layer of construction dust over everything in the building, including us probably. So, so we have some things to do, but we look like better, better just a couple weeks now, before we'll be open, I'll get in I will let you know the date in the next within the next couple days. So that's very exciting. And as I said, budget update, that we have our department budget meeting tomorrow. So we have our requests in and prioritize. So we'll look forward to seeing how that goes and how we fit into the grand scheme of things. We were asked this year during the budget process to relate our requests back to equity and access. And most of the requests that we make every year for libraries have to do with equity and access. So that was not a difficult thing for us to do. And we look forward to hearing everyone's budget reports starting tomorrow. So that's the bulk of my time has been spent lately on construction and budget. We have a few other things going on. We are definitely hiring some folks. We have temporary employees that are very important to us that are 20 hour employees that we we had had multiple positions go open during COVID did not you know, for a while we had hiring freeze and that we did not fill those while we were still close to the public. So we are filling those positions as we speak. And I finished with several other folks doing custodian interviews because we're down multiple custodians in the city right now, including Rhonda from from the library. So also important for us to have our second custodian in place once we are open for hundreds of people every day coming in using the building. So I feel like knock on wood things are coming together. So that's, that's most of what I had. That's great. You anticipate a grand opening, or are you going to do a quiet opening? Or what do you think I think it's going to be kind of in between. I'm going to get the date solidified. We're going to let people know and, you know, we're definitely going to have some flowers and balloons. And we may even have we've been offered one of the high schools jazz bands. So we think that would be fun to have that. So kind of in between a grand opening and a, you know, we're not going to do it violently, because we're this is a cause for celebration. So we're not going to speak if I either, but we're going to make it fun. Great. And were you able to identify any one time items? I gave stuff. I, you know, I am at Tim's request, I did give him several one time items. It was one of those things though, where I was told that I should have asked those in our regular budget request, which is probably true. I did not because they're larger items that normally have not, you know, some of our items that aren't this large have not been then passed through on budget requests before. But at least I feel like they've come to folks' attention. So, you know, we did mention that the sorter or the automated materials handler, but that's something that we can also do out of Mosher fund or one of those, or, you know, one of the other sources. And I put a pie in the sky thing there, after moving everything out of the way for the construction project, I put in a wish list item for our children's shelving. Our children's shelving is at least 28 years old. It is from what the other staff said, probably older than that, because some of it was in the previous building. It is particle board with ugly veneer that is peeling off. And it some of it was close to collapsing when we moved it and moved it back in. So it's pretty ugly and pretty pretty unsteady. So that's a big ticket item that will need to be at least added to the to a capital improvement budget in the future. And then I just throw in meeting room stackable tables with wheels and stackable chairs, which we may do out of the PBF 145 fund, which is a capital, a small capital fund, but is it is something that the tables are extremely unwieldy that we have in the meeting room. Our chairs are extremely uncomfortable, as was noticed by everyone who came to the city council meetings that were held in the library. Back when they're they're difficult to stack, they're very hefty in their the world's most uncomfortable chairs. So those were some of the things that that came pretty much off the top of my head on wishlist items. We always have wishlist items that we're thinking of. And if we don't, then we're not doing our job. So just Oh, yeah. So the only feedback Nancy, you've received from what I said what I submitted is that those should have come through a different in a different timeframe. Pretty much. You haven't you have you had any confirmation whether or not they're on a on a list of fun. I don't think they are. Well, I follow I made I made two sets of recommendations. One of those was the three items you shared I followed up on on one of the others. I guess Sunday and have had a response in the conversation with Harold. I waited until tonight I just want to know where we stood to follow up on the library one time expenses or, you know, expenditures for needs. And I mean, I won't if you tell me you don't want me to but otherwise I went into the fall. We have a we have on our agenda term on a budget ordinance to authorize $212 million of spending that was not included in the budget we approved in October or November, 61 million of that is is new is expenditures with new money. The rest of its carryover and I raised the question in an email yesterday. How is it that the 61 minute $61 million authorization? We couldn't find room for the that you know it's pocket change relative to 61 million. Yeah, so I'm I was told that it's likely we would see one of the other recommendations in the next ordinance. I like my intent would be to follow up to say why is this not worthy of some portion of 61 million or whatever the next authorization is going to be unless you tell me not to know. I just think you know it's probably my my mistake first you know it's one of those things where I always have things in my mind and when someone says hey is anything on your list I just answered immediately. Yeah, I probably should have at least gone to to Karen and to Harold and said there's what I'm considering before I just handed it off and that was you know I get excited when people say hey we might have some money we could find we could find something. Well, it's first time we've ever been asked as council members, you know you have any one time expenditures that you'd like to see. These are these are things that are that are more costly than something that I would tend to put in our one time budget expenditures because normally we can't you know normally our whole list infinity services of one times that are much less costly than this is not funded. So, you know, it's not that we don't want these to be funded if there's extra money around I think we do. But like I said, unless you tell me not to my intent is to follow up after this conversation. I think that's probably okay. And I think the horse is out of the barn at this point. All right. But I'm following up tomorrow. Okay. And you know, it's one of those it's one of those protocol things that I try to be good about every once in a while. I'm just like, Oh, you know, I have to try for try for what we can get for the library. That's your you are loyal. You are a loyal member of the crew. I get that. But I am a loyal member of the crew and I respect hierarchy. But on the other hand, I wanted, you know, I have to advocate for the light advocate for the library because you absolutely do and I'm gonna I'm gonna try to help. So any any assistance is is the is the list closed then you're not accepting new items that haven't already popped up. Is that true or not? I the three items that Nancy just mentioned were in my email to with her with the rationale she provided and the estimated costs. So they they've already been put in front of someone. Yeah, yeah. Okay. And is there is that closes it then you're the you're not looking for anything beyond those items at this point. If if if there were other items that in this meeting or in some subsequent conversation, I'd be happy to I don't know that that windows closed. I know there were Harold and others when budget discussions today, some of that about how to spend revenues that were unanticipated. The city is a washing cash right now. That's just the truth. You know, we built a pretty conservative budget for 2021. Not knowing what to assume about what the economy would look like. And and the concern then is that we would be in a recession while we're in anything but a recession right now. And in material and revenues, I, you know, April over April, April revenues were up 34% over revenues in April a year ago. Yeah, I see it in my tax assessment. I understand most of that's just sales tax sales and use tax. But I think there's more good stuff coming. So so again, as the second question to that, you had mentioned tonight, Nancy and you had mentioned last week this automated catalog processing capability. Oh, the disorder. That's that is the first one of the request. That is that's in the budget. The automated materials handler is the sorter. And that is the first thing on the list. And that's about, you know, $250,000 worth. Yeah, that's in that that's already been submitted. Okay, okay, because I'd rather see that come out of the budget, if possible, as opposed to the Emson fund, we can put the Emson fund money in reserve. I have other ideas for the Emson fund. You're a creative person. I believe you. We do. But you know, I think it's one of those things where when the budget process started, the way it always starts for department heads, you know, I don't think that we all quite knew that the city was as flush with cash as as Tim later told us after we had developed the budget. So I may have been much more more greedy for but you know, it's always it's always a balance. We want to ask for what we need. But we also know that there are, you know, normally when we prefer the budget, obviously, we're looking for what we need. But we're also looking as the whole. And we're looking at what the other community services divisions need. And you don't not want to we want to be we want to get what we need without, without overstepping and stepping on someone else's toes. So given my time on the board, this is the first time I've heard this spin on the dynamics of the budget process. I told Karen I lost my head because this never happens. I mean, I've worked for multiple mini municipalities and I'm trying to remember if anybody ever said they had more money than they thought and I don't think so. I don't think I don't think it's time to be reticent about that. And I don't think it's greedy. I think it's time to be clear on what we need and and push for it. So I'm I'm going to push for it again tomorrow. That's great. Do you have anything more for us? Nancy, you on touch on a couple of things in our other categories. But I think that was it. Okay. Friends of the library report. Yes, I have two meetings to cover the one in the end of May, which is there. Both of these are their normal board meetings and the one that end of June. There were new officers that were elected at the main meeting. Sharon McCaffrey is vice president. Frank Siskowski is treasurer. And Paul Mayer is secretary. The April meeting is where they always elect their presidents and that's where Prudence Carter was elected. The new board member, Maria Karagiannis, she's, did I get that right? Yeah, she will be taking on the project of working with the Longmont LePie. That's for the arts and the Friends of the Longmont Museum on the messaging to the public concerning funding for the Performing Arts Center. Also the expansion with the museum and whatever results come out of our phase two feasibility study. So she's agreed to kind of be that voice for the Friends. So I was thankful that someone was willing to do that. And also at the June meeting Nancy had mentioned that they will be contracting through the Friends for all the presenters for all the library programs and a draft contract was sent to the Friends and it's now in the hands of their attorney being reviewed just to make sure that all their bases are covered. They're expecting that they should be able to move forward with that final versions probably in July or August. So that will be good for them. There was a funding request for the library in May. It was for four thousand one hundred and fifteen dollars for renewal of the library discovery passes for twenty twenty one and it was approved of course. They also discussed a little bit our request to the Friends board about providing for the little free libraries. They decided they would rather discuss it in length at their board retreat which is scheduled for August 29th from 10 a.m. to 2 p.m. at the library. There was some concern brought up that this task may be outside of their purpose and scope for the non-profit so they needed to kind of look at that and then discuss it at the retreat. So at this point that's still kind of in limbo then. Membership is reported at one hundred and seventy five members. They're still trying to figure out ways to reach out to previous members as well as recruiting new ones. That will be a discussion topic at their retreat. At the June meeting the bulk of the meeting was focused on a discussion of the independent contract with one of the people that works for them charity. She chooses if she chooses not to renew the contract she's going to provide a transition plan. The board did select a subcommittee to get an understanding of what the volunteer duties are. There's quite a few of them and exactly what they do. They will be reporting their findings at the board retreat and then there will probably be a discussion on developing a position on the board that's a volunteer coordinator position. Whether it's tied to another officer or just a separate board position. But they do need to work on understanding what all the volunteers do. The next regular board meeting will be July 21st. And that's all I have. I will send you a copy of this Cynthia. I'm sorry I realized I didn't do that this morning. That's fine. Thanks Kathy. Any questions? Any questions for Kathy? So Kathy what was their concern about the little free libraries? I know you said it was outside of their responsibility they thought. But it's it's not monetary right? It's all charitable. Right. I think it goes back to what their bylaws state their purpose is. And one of the statements that one of the board members made was that you know the purpose of the friends group is to raise money for the library. So they were concerned about handling these little free libraries. So it did. And then another board member brought up well you know we're interested in literacy for the for the people and that come to the library. So I don't know something that they as the board will need to work out what exactly they're comfortable with doing. They're probably fine with giving the books but as far as having someone manage little libraries at various places that might be what the sticky point is. I think I believe their attorney is looking at the bylaws as well. So yeah we're just on hold for that until their attorney looks through it. Okay Councilman. Kathy is the or maybe Nancy is the is contracting through the friends for outside resources, expertise, talent, for programming through the library. Is that a workaround from having to go through the city attorney's office? Somewhat. It's not so much the city attorney's office. It's just the the city's personal services contract is very unwieldy for the types of contractors that we use. And you know we have some folks we've lost them some folks. Yeah that they've not been willing to do this very long contract with a big disclaimer in the middle about their ability to work in this country etc. And most library contracts you know if you're hiring someone to to make balloon animals and read some stories for a couple hours for $200 this contract is just huge. Yeah I thought we had resolved that but apparently not. Oh not really. So I mean we worked on it at various times but the contract is pretty much as big as it ever was. But then we had the idea that since the friends really finance all of our library programming which is highly unusual. But since the friends finance our library programs I asked Tim in the city attorney's office you know would it be something that that we could do to would it be you know kosher to to have the friends who are paying for these programs be the you know the go through the pass through for these contracts with the performers and he said yes. So at that point we went around to you know probably 20 30 different library websites you know looked at looked at other people's contracts looked at what their performer and presenter contracts looked like and contained and sent over our best guess compilation of a decent looking contract that looked typical for libraries for these types of programs and it is now with the friends attorney. So yeah it is a little bit of a work around but it's it's okay I mean if they're paying for the program we should be able to contract through them and the contract will be a lot simpler. So Nancy is the work around the working around the city attorney's office or the procurement process or both. Yes both. All right because we've looked at doing it we've looked at several ways of doing it we've looked through the personal services contract we we looked at purchasing to see if that was any easier going through that type of a contract and there are some to my knowledge with the purchasing it looked simpler at first but there were some some heavier duty insurance regulations that had to do with going through purchasing and like I said ours are mostly almost an honorarium they're really small amounts and so that's for us I think it's this is not something that I haven't seen other libraries do go through their friends when their friends fund their programs because many cities and counties have pretty pretty unwieldy contracts they're just the contracts are just structured for larger larger or ongoing programs than what we normally have. So thank you. That's what we're doing. Anything else for Kathy? Okay Councilman can we get your thoughts? I've dumped all the thoughts I have tonight already. Really can I ask you a couple questions? You can indeed I hope you will we just we're not there's nothing on the agenda that has big important you know I appreciate Kathy's reference to the new president of the friends committing to this conversation broader conversation with LaPie and friends of the museum there is a meeting scheduled I think now for July 11th I have to go back and like look at my calendar with Harold and others and I think the leadership of LaPie and to try to bring together leadership of of the interest across the community or at least across the city functions and programs and and in offices to get together on messaging so we can start to think about what a campaign might look like that that gets a gets as much public support as we can generate for the library the museum and for the Performing Arts Center and groups. Is that an internal meeting on the 11th or is that a? It's not it's not my meeting but if you're mark if you want to if you want to participate I'll make that point tomorrow. Well I guess I'd like to know a little bit more about the meeting before I say one way or the other if that's possible. I'm happy to do as much intelligence gathering as I can. I think it really is about getting people around the table who don't know one another to meet one another and to agree that there is a shared interest and we have to be real smart about how we can move forward so that we don't create winners and losers. We don't put one interest against another that we have a coherent compelling collective message about what we want to accomplish and what it's going to take to get it accomplished so but I'll follow up and find out exactly or at least as much as I can about the the expectations for the meeting on the 11th and encircle back to you. I'm going to follow up with you anyway on our earlier correspondence today. I have the 11th as a Sunday is that right? Well maybe it's the 13th. I'd have to go back and maybe it's the 13th. It's the 13th at 10 a.m. Yeah so there you go it's the 13th. I think I was in Tanzania when I got the initial message so my calendar was off. I know you get a lot of emails. 13th at 10 a.m. Very good. Okay because conceptually I would like to sit in you know and at least here on behalf of the board what you know what people are thinking but yeah you know if it's if it's not the right venue I don't want to necessarily butt in either so. Listen I don't think first of all it's not exclusive and I think the more the more leadership we have the better informed in terms of all the interest that we share with the library and the museum and the performing arts center the better off we're going to be. So you ought not to feel reticent about it at all Mark and I'll follow up tomorrow. Okay just let me check something real quick here. Just trying to determine whether I'd be double booked. Okay so do you have anything on the cultural center district that would be newsworthy to pass on? I don't yeah and you had mentioned last meeting about some participation with a backstory project on the library. Yeah as soon as we I think it would be ideal when we get the second the second phase or the second part of the feasibility study I think that would be the right time to do it to hit a couple of high notes one is especially if that were to coincide and within a month or so of our of the I don't know if it's a grand opening what are we here as an open house or whatever it's going to be to put those together that we're you know we're updated we're open and we're looking to the future and here's what you know some of the possibilities are. Well Nancy and I exchanged emails and I know she has to satisfy interest within the city but if she will I will so participate so. Well it hasn't been an issue a bunch of city employees have participated in back story those in back story interviews on a host of topics from train noise to budget to recovery to all kinds of topics in which the city has an interest so there shouldn't be there should not be concerned just the storytelling it's it's not political it's not it's really just story I'm just a private citizen I can I can get away with that Nancy is you know I'm comfortable with it and I'm good Nancy was it's all my old doctor on one of those back stories Nancy in the future we deserve series was a was a star when we talked about the public or common good I would okay with that then I will move on to the old business do you have any updates for us Nancy on the feasibility well it took a while to get started to get the contract through purchasing but we are underway with feasibility study right now we are in a data gathering phase so I am we've set up a SharePoint site and I am corresponding back and forth with Annie and getting her the piles of data that she's looking for which includes some new data from the past year some areas where we felt there were holes in the previous consultants report so there are some additional things she's asked for for example we compared our library in that report to some pure libraries from across the country but you know she was looking for some more depth of data on long launch and then this library so we've given her you know spreadsheet of you know 10 years worth of the the big statistics from this library we're also she was also looking for some more in-depth demographic data that had been provided for so this is just in this past week that this has been completed so that we're you know the contract was completed so that we have been able to you start to do our data dump so that's what we're doing right now we will be scheduling a meeting in July I'm not sure what the exact date will be so we will be scheduling a stakeholder meeting in July to get to kind of do a kickoff once we have some of this data and go from there Annie has a very well planned out schedule but the schedule everything started about two months later than we had expected to start because it took a while for everything to go through the the red tape land so I think we're we're on the way to doing some things so as soon as I have anything more concrete and I'll let you know and also there will be a meeting set up that I know mark you'll be involved in okay thank you any questions on the feasibility study okay guidelines for use of the Moser and Empson funds as I was trying to figure out where to go with this and and look back on the minutes from last meeting and I noticed that it was requested that there were some original documentation if it existed and things to help educate the board is there such a thing and Moser I think I've seen one document on so I can probably come up with with that so I think I got that right after the meeting and then probably forgot about it so I can send that around okay well I guess as we try and put this together we'll take whatever education okay it looks like it was typed on one of those you know old libraries old typewriters with a little round keys it's an oldie no I have that I'll send that around sure and with that I think another thing that we challenged the board with was if there were other concerns issues thoughts that we wanted to note as part of the construction of the language that would go into revised bylaws if you will for the board for this activity has anybody come up with anything new that wasn't discussed at last month's meeting I do not see any hands so I would assume not so then let me ask you Katie do you think you have enough information to rough drafts and bylaws with respect to both of these funds so that we can start to try and frame this and and you know get it in a form where we we think we understand it and connect according to whatever those agreed upon bylaws are so are we doing are these like part of our bylaws are they they're separate bylaws is that are we calling them bylaws it's an interesting question I feel like bylaws are like there's there's board bylaws and these would I mean these would be bylaws for the board whether they're within the original body of our current bylaws or we set them up as a separate set of bylaws I don't it doesn't you know whatever's easiest as far as I'm concerned does anybody have any thoughts are we we probably should have them be separate because maybe one day the funds won't exist at all and so then it would have to be taken removed from the body you know I yeah so I think they would probably need to be treated as unless we make it like very very uh which we can do generalized and there's no mention of Mosier or anything like that and it's really just like this is how the live the board treats funds that are outside the scope of the budget or you know year over year numbers for the lot I don't know I mean we can do that and so it's so it's kind of an umbrella language I do wonder though if we ever do move to a district format or like the format of this board shifts in that sense would it be better to have them as separate that's what I was thinking Cynthia I think that makes sense to have it separate I would agree I think it does need to be separate okay so um if if you take the approach of just creating some sort of global document for funds how how do you propose addressing fund specific requirements it has to go it has to go to this separate then it can really be it I don't think it needs to be global because it can really be bylaws for the oversight of the Mosier and Empson funds right because that's just it's own entity then it was if we were going to include them in the board's bylaws I was going to that that's what it would need to be I would think more generalized but since they're separate I think it can really just be specific to Mosier and Empson since we kind of sort of know I'm not we haven't gotten we really didn't get an answer on the question the big question which was you know are there any constraints but we're operating right now that there really aren't any can really ask for forgiveness I feel like is how we're asked we're operating right now so I think we can I think we can do bylaws specific to these two funds assuming that you know we don't buy a boat for the library we can pretty much use them for anything I think you want to do that I think what Cynthia mentioned is something that I had a concern about too you know if the library were to go to a district you know it may be a moot point anyway because you may have to draft something entirely different if we move to a governing board as opposed to an advisory board because you know how you handle funds and recommendations to the library about how to spend the funds are different your your powers are different if you're an advisory versus a governing board for example so I wouldn't see you would or you would not I would yeah specific to these two funds right yeah I wouldn't make probably a blanket statement because that could change right it would also be better to refer to these more as a board policy as opposed to board bylaws yeah I think that's where I'm I'm really getting I mean I feel like now like I need to be an attorney and I am not an attorney and like I feel like I'm not I don't want to put together this document that in any way is like by you know it can be yeah I like I like the idea a board policy of policy versus bylaws yeah and policies are enforced until the board changes the policy did we ever determine that it was there a question about who has the authority to authorize the funds was that was that ever answered and that I put together and more guidelines I suppose I think we need to find that out before we make a policy about it I'm not sure who if that's a finance city finance question or a city attorney's question but I think that's an important thing to find out I think that was what the original idea of trying to find the original documents to find out the document is fairly simple I will forward it the document that I've seen back when is is fairly simple and you know has x amount of funds that you can spend x amount you know x percentage of this fund at that point it was on materials I think that's I get a mixed up between Moser and Emsen materials for the visually impaired so that was when it was a small amount in 30 years ago yeah I think that was the Moser because yeah the one where we buy the encyclopedia is the that's coming from Emsen right yeah this is Moser and I know at the time when it was unearthed which is shortly after I got here I remember I think it was Jim Golden it was someone at the city I know that you know they opined that that that was so long ago and that the folks that had donated this work were not no longer with us that it could be used for other purposes but I don't think the big question that the big question that came out of last month's meeting was do we need to get approval from city council or can we as the board say yes we feel this is a something that we are able to spend the money on or do we need to bring it to the city council because you know in the past I think there was confusion because in the past we were able to approve the request but we had to basically say to the mayor please write a check for this money so ultimately city council was involved in some capacity and so that was the my original document that I put together had like a whole section on we're going the library is going to tell us what they want we're going to look at the list we're going to come up with a great with what we want and then we're going to propose that this be done to city council and and that was met that was met with a little like well if we don't have to ask city council let's not sorry one second okay this is the best part about online meetings small children in their underwear uh so anyway uh I think that was a big question do we need to ask for approval from city council or is the board in a position to approve it and and use the funds would you like me to ask the city attorney I can ask him whole mark you're muted how's that we can hear you now I don't know if that's for the better or not but uh the the point that I was trying to follow on uh from Katie's discussion as long as the city has the money it has to write to check they're the ultimate arbiter of of what gets done and so um unless they relinquish that power and say that it's just solely on our authority that that we can disperse money from from either fund I'm not sure how that gets solved well I'm willing to ask Tim whole and our attorney and or Jim golden if they have some theories about this if that will be helpful because you know the the attorney or the head of finance seems like the ones that would probably know the answer to this because I think we can say as part of like the preamble to our policy that it's that's based on the passage of time in in our understanding that the original restrictions associated with either fund are no longer relevant and that based on that that the board feels that it can entertain expenditures in just about any area related to the library's benefit or something to that effect councilman yeah um as I recall it was Jim golden's opinion that that the the it was your prerogative uh to determine how to spend those dollars but I I think Nancy's thought about uh directing a question I think you ought to send it to both Tim and to Jim and if you're willing to copy me on it yeah um I'd be happy to press the case to get an answer I things go to the I mean questions and ideas go to the city city attorney's office to die right um so rather than ticket system now so it is oh really that's good yes they do but I would sure be happy to press the issue or to say we we need a timely response here but I do think to include what you what you want us to Jim to say sure uh to both and say I eat well like we would enjoy a definitive response from either of you um but this is our understanding as market suggested but we don't want to proceed without confirming that we're on solid ground from the perspective of the attorney's office as well as the financial office so you don't get any surprises I'll do it I think that's the way to go and Jim is great about getting back but I know we're right in the middle of budget right now so it might you know might take a little bit but I'll go ahead and draft that all right okay so I guess um we have to defer this one then another month until we get some feedback and I mean if we get feedback sooner and Nancy can email it out then I can proceed so it can be um you know it can I will keep an eye on my email and if we see something come through I can work on it otherwise yeah I think that I think that's the main question so without that it's hard to proceed okay anybody have a problem with that okay let's go forward on that basis and feel free to feel free to word Smith however you wish to word Smith Katie and we'll take a look at it and you're near it based on the group's decision okay we talked about the little free libraries and the comments from the um friends of the library Nancy last time you mentioned there was like an all library directors needing that you attend that might allow you to gain additional insight on boulders library district did such a thing happen and was there any insight there this is this is the one month of the year that we do not need so I do not have further insight into that as of yet okay so we'll await any new findings that come out of your discussion I haven't seen I haven't seen much in the media but I can always contact boulders director directly you and see if there's anything new okay very good either way I'm going to move on to new off or new business and unless there's any other questions with some of the items we've just covered so with Kathy's leaving there's of course a gaping hole in our coverage of officer responsibility with her being the friends of the library liaison do we have any thoughts was wondering this is not it's nothing that I could do every month like I couldn't go to two meetings in the same week every month but I'm wondering my thought was maybe excluding you mark because your duties are well above and beyond any other officers as if we each took a turn like that's I feel like more palatable than like you know I could I could do two meetings in one week every three months every you know as but is that something we could entertain how do you think the friends would react to that you think they'd care or not yeah having been a liaison I don't think they would care well and also if you don't you know if you don't even want to do that if you're just going to wait just in c you know on our new board appointee you want to wait till that time I could I go to all of them so I can report back from the friends meeting in the interim as well and and the timing on the new appointee is tomorrow night yes okay Katie I like that idea though I mean I I guess depending on what the new board members desires are because I'm also interested in and learning about more about the friends of the library but I don't have time I'm to take it solely on yeah I mean when I used to do it I found it what are you doing I you found it very helpful to go like I I learned a lot there uh yeah so I do think it's it's beneficial you gotta stop you gotta stop uh I do think it's beneficial for the board members being involved I actually think it might uh be beneficial to the friends too to kind of know more of us and get different perspectives so just I just thought I'd throw that out there because I know that Catherine said she's also starting law school in the fall so she's definitely not going to do it every month uh so I mean there's three of us who are like I can't do it every month okay so um I'm okay with pushing this thing out till next meeting to yeah to try and ask it out and figure out what we want to do uh if you're willing to when is the uh July third minute at the first meeting yeah you can see I guess if you're willing to let us know if anything comes out of that that's fine everybody okay with that okay um in light of the uh city council moving back to in-person meetings I thought it would be an interesting discussion to have amongst our board as to when we thought we would want to return to in-person meetings do we have any thoughts or concerns one way or the other on that we have a cleaned up board room a cleaned up conference room and places for people to meet if you're if you're willing so it's up to you I mean I personally would I would like you to go back to in-person aren't out there in our group what's that are there any major COVID concerns about getting together is everybody been vaccinated yes yes yes yes so um is is there a reticence to get getting back together because of the convenience of online meetings I do like the convenience of the online meetings but I think the benefits gain from meeting in person outweigh those so I am ready to go back uh next month or really anytime I personally would prefer to go back to in person I I do so many zooms all day every day get me out of here um I'm in line with both you because I think you miss a lot on these online meetings I think the interaction is has a less quality to it and the give and take is is a little more constrained and we would also like to show you the new stuff in the library so some things look quite different you haven't been back for a while there are some areas that look quite a bit better so could we okay well I'll make a resolution that next meeting forward that we plan on going back to the old format of meeting at the library as we historically have do I have a second I'll second that all in favor okay Cynthia did you have a question a request can we put a tour on the agenda of an upcoming meeting for the new construction but also for I I haven't seen the kind of the inner workings of the library as a whole um yep sure did you just mute yourself Cynthia again because it was answered okay on the agenda and I show you me muted yourself Tim do you have any concerns with going back to meeting in person none whatsoever I can hardly wait to get back to seeing real real people and real faces and real conversations so no I have no constraints at all I'm looking forward to it I would also like mark I would also like to get back to um not necessarily every meeting but bringing some staff members that have something big going on in their department to do a report from their department at your meeting I'd love it I would like I would like the staff to know you better and vice versa so mark I should add by the way I am going to only other week in the next I don't know foreseeable number of years that I'm going to be out of town is the last week in July um and assuming that board is going to meet the last week in July I will be out of town other than that I'm I'm here for the duration but it's there's a family reunion that I'm I'm not going to miss that uh in Sun River Oregon so um if the board's going to meet that month that week then then I will be absent but not because I don't want to meet with you in person because I'm going to meet with my siblings and nieces and nephews well that sounds like fun and that's an interesting segue because I personally do not think I'll be in town on July 26th either so um I guess uh if the board is interested we could meet a week earlier the the previous Monday um that may be the that may be the day we open to the public and so that sounds like a good idea I think one of us meeting me is probably going to be fried on the 19th well I don't know are you at that whole week mark potentially I could be out till Thursday what about August 2nd pushing out a week well I I'm out of town that way what about the uh let's see the 20th minute second summers are such such great uh times to try and schedule meetings yeah I got problems in August too um does anybody want to suggest a date or you want to carry forward with the 26th and see if there's a quorum my preference would be if if mark and tell them if you are both out to find it another date um actually if there's going to be a new board member yeah it would be nice um I am most likely out on vacation the 9th but that's tentative that that that's pushing us further in to August but that week could work how about the how about the uh on Monday the week of the 19th other than the 19th what is what do people's schedules look like yeah I can do any any day the week of the 19th but the Tuesday the July 20th is an open forum for the council and I regardless I'd be tied up on Tuesday night but other than that I'll be available well the 21st is bad for Nancy because that's the friends of the library meeting yeah yeah how about the 22nd the friends meet the third Monday of them I mean Wednesday sorry third third Wednesday yeah why don't we all go to that meeting I'll need to I'll need to check for myself um I can't remember off the top of my head and I don't have my calendar in front of me uh that would be that would be a scheduled in gla meeting the third Thursday of a month and I'm a liaison to that group well so the third Thursday Tim is actually the 15th oh okay well there you go that would work perfectly then so the 22nd may make sense yeah yeah it works for me me too okay so uh I'll nominate uh moving the meeting to uh July 22nd at 7 p.m at the library do I have a second second all in favor okay we'll just have to make sure that Cynthia and or not Cynthia but Catherine and the new board member catches wind of that very good at that point does anybody uh from the board have a comment to make yes I do mark yes um I just wanted to say thank you to everybody I've I've really enjoyed working on this board um I just if it's gotten to the point now where I do need to step back just to kind of take stock of where I'm at health wise and so forth like that so that's my reason for stepping back but uh it's been a joy and I will keep my eye on things that are happening with the library and I wish you the best Nancy on getting it open and looking forward to being able to go inside and thank you so I just thank you all it's been a pleasure working with all of you that I'm going to miss you well thank you it's been great great tour of duty and uh we're going to miss you and uh you know who knows what the future will hold maybe you'll throw your name back back in the hat again and it's possible I'm back to us so thank you thanks thanks for all your effort yeah thanks Kathy we're gonna miss you yeah you know it's true for everybody on this screen right here but uh Kathy since you're gonna you're gonna transition uh I can't tell you from my from a council perspective how much I and we appreciate the willingness of people like you and the others of this board and the others who serve to step up um and serve the way you have it is it is one of the uh I know it's unique but one of the great assets in this city is the the the willingness of people like you to volunteer in ways that you volunteered it makes a really significant difference and and it's deeply deeply appreciated so thank you here okay with that I will um move to adjourn um at uh 806 and we'll see all one another on july 22nd at the library and and hopefully we'll be all open to everybody by then so I keep I keep waiting for one more disaster to happen hopefully not take care all right bye bye