 All right, good morning everybody. How are y'all doing? Alive and awake at this lovely 8 30 in the morning? Make sure that y'all grab some coffee or breakfast and feel free to get up and do that during the presentation if you need to. My name is Andrew Goodman. I am the engineering manager for IPRC and today we're going to be talking about the legacy updates as well as we have a few other presenters that are going to give some added detail. So back here we have Tbilisha Taylor, we have Melissa Harris and then Jose Mendez is right there right behind us. Okay. So before we get started, you know, thank you for everybody that's here in person and virtually just a note to the virtual. We do not have the capacity right now to be monitoring the chat. So if there's any questions that pop up on the chat, just make sure that you email them to me. We'll make sure you get any of your questions answered. For everybody here, if we look at the agenda, we're going to have a few breaks during those breaks. That's time to get up, do what you need to do, but it's also going to be the time to ask questions. So we ask for, you know, time constraints that y'all just hold questions until we get to that point. Make sure you're jotting them down. But we will be taking questions there. And then at the end, we're going to have a big Q&A with all the panel. So if y'all have any questions for anybody, that's a great time to ask. So starting off, we're going to talk about what has changed while we're going back to this. Yes. DJ, yes. Sorry, you snuck in on me. No, I did. Before we get started, director is going to give us a little message. No, I didn't want to interrupt the good training that you guys are doing, but I wanted to say thank you guys for coming and participating with us today. Super, super excited about, you know, the things that these guys are going to present today. We're finally able to go back to the legacy process. Those of you who have worked with us a while, you know about the old days, how it was sluggish trying to get a thing through IPRC and CFA and construction. And then we did a Lean Six Sigma back in 20, what was it, 2018, which we decreased the time like we cut it in like a, in half about. And then the legislator came out with the shot clock bill, which actually slowed us down. So finally, they've taken the shot clock off of IPRC plans. And now we're able to go back to that legacy process. And from 2018 that allowed us to get plans through IPRC in about 52 days. So, you know, that's really good. I think they're going to also talk to you guys about some other improvement we have in other areas, you know, the in-house design function that Vic and his team has been working on. So again, it's a great day to be working in the city of Fort Worth. And I hope you guys enjoy this training and you share with your colleagues. Thanks so much for coming. All right. Thanks, everyone. So again, for going back to our agenda, we're going to talk about what has changed. DJ has kind of precursored that. So we're going to kind of dive into that a little more in depth. We're going to talk about the legacy process. We're going to talk about that previous version that he was talking about as well as some revisions we've made, you know, not everything that we implemented during House Bill was bad. So we wanted to keep the good parts and trim down the fat, as they say. So then we're going to go over the process overview, look at that process map, and then also those review times. And then we're going to talk about the rollout. So I think everybody wants to know when everything's happening. So we've got a whole calendar with all of those important dates. Then we're going to take a break, time for Q&A. And then when we come back, we're going to have Tbilisha talking through the ASELLA ACA and the application updates. She's also going to talk about the ACA payments and how payments can be made for those reviews. Then Jose is going to talk about that technical review that he does during pre-seminal, explain what he's looking for, what he's going to be making comments on for the technical review. Then we're going to take another break, and then we're going to have Melissa come up and talk about the Water Department cost participation projects, when they're used, what's the benefits, going through change orders and public bid. And then finally, the reimbursement, how that money actually gets reimbursed. And then I'm going to finish this out with just some CFA updates and overviews. That's going to be super simple. There's just one minor change to the CFA exhibits, but we're going to do a quick review over those exhibits, as well as the phasing concurrent, because that's something we get lots of questions about. And then we're going to just talk about some other updates, things that we see on the horizon. We just want to familiarize y'all with nothing that's happening right now, but giving y'all that information as quick as we can. And then finally, we're going to do that Q&A. Do we have any questions before we get rolling here? Awesome. All right. So what has changed? So I think everyone knows House Bill 3167 lovingly gave us the Shot Clock that I know everyone was super excited about. House Bill 3699 came through last year review or removed plan review from that process. So we no longer have to be under the Shot Clock. Pladding still stays underneath the Shot Clock. So that's something that's still around for plotting. But it allowed us to go back to that legacy process. And as DJ mentioned, there was a lot of work done to build that legacy back in the day. We actually got the days down to a pretty good flow. Then House Bill 3167 came in, modified things. So now, based on discussions we've had with many people in this room, as well as internal, we've decided going back to legacy is the best option for us. So looking at the previous legacy process, so we start out with mandatory pre-submittal meetings. First reviews were the construction plans, project manuals, and the CFA exhibits. Compliance reviews had the revised construction plans, project manuals, CFA exhibits. Then we would route the cover sheet for signatures back in the day that was bringing a big ol' mylar in and having everybody sign off on it. We had the execution of the CFA electronic documentation package, which is pretty similar to what we have under House Bill. So you have the final project manual, any easements by separate instruments, permits, bid proposal tool. Then the construction fund accounts would be set up so that the inspectors could get paid from those fees that were collected. And then we'd go to a pre-construction meeting. If we look at the revised, it does not look significantly different. So we're going back to those mandatory pre-submittal meetings. During first review, though, we're going to just do construction plans only this round. This is something that we implemented under House Bill. We saw that it works because at this point, this is when we have most of your studies in. This is really when we're getting a full idea of what's going on, but there's still going to be comments. So we don't want consulting engineers wasting time on project manuals and CFA exhibits that they're going to turn around and change all over again. So we're putting all the focus on the construction plans for that first review. Coming into compliance, so those compliances are going to have the revised construction plans, the project manual, and the CFA exhibit. So we're not going to have that IPRC documentation package. There's going to be that compliance review. We're going to have a precursor on the IPRC documentation package is not fully going away. And we'll talk about that in a second. So we have cover sheets. Those are still going to be routed electronically, but we're going to do everything through a cell. I get rid of the emails going back and forth. That should save some time on the back and forth between the PM and our consulting engineers. Again, something from COVID that was a positive is us moving to a lot of electronic documentation. So we're going to keep that implemented as we move forward. So then we have the CFA preparation package. This is just a fancy word to say those final CFA exhibits and the signed bid proposal by the contractor. Once that's taken in, we're going to move to the execution of the CFA. That's when the CFA financial guarantee is paid as well as those material and inspection fees. And so what we've done is we've actually moved up the construction fund accounts here. So we've added a step in the workflow so we're notified when those fees are paid. That's going to allow us to move the money over to construction services earlier and reduce any kind of admin time that may hold up going to pre-con. We don't want us to be the hold up for y'all getting to pre-con. So then we're going to have the electronic documentation package review. That's going to have the project manual, easements, permits, bid proposal. What we've also added here is the SES pre-construction review. So previously we had the electronic documentation, then it go to SES. They're not doing another review of the plans. What they were looking at was what's your SWFMA taking care of, what's your floodplain permits, your grading permits, making sure anything that needed to be taken care of before construction was actually taken care of. So that's going to continue, but there's no reason they can't be looking at that while your PM is looking at your electronic documentation. So we've just combined those at the same time. So they're going to run parallel of each other. Again, reducing that step to pre-con. We've also added a SWIPS submittal review, which we'll talk about on the next slide here. And then we move to that pre-construction meeting when everybody wants to get to. So just kind of diving into those process changes. So now that we have mandatory pre-submittals, we're going to make sure that the CPN, FID, FILE, and X numbers are provided to you as part of pre-submittal. That's going to make sure that your pre-submittals match up to your first reviews. You're going to get all of your numbers. So when you come back in, it's a lot easier for you to actually apply for those applications. We've added environmental services to the review process. This is because this is a brand new department. So we wanted to make sure that we gave them an opportunity to review. Again, they're also going to be looking at that SWIP at the end. So another change is they recorded or accepted for review final plat with final plat number must be included in the construction plan. So no more horizontal control plans. Now that we've been separated from plat, you know, previously we were under 3167 together, we're separating, we're going back to previous legacy, which was having that final plat submitted and accepted for review. So we got to make sure that that happens. And we're asking for that at the pre-submittal review. Alignment walk requests will be identified during the pre-submittal review and must be completed prior to submitting your first review. This does not mean you can't go out, get, you know, if you know you need an alignment walk, reach out to development services, water section, get that set up, have your alignment ready to go for pre-submittal. Honestly, highly recommend that. I recommend having all your studies at pre-submittal. That means you're going to have a more comprehensive pre-submittal and we're going to get to you better comments. But if you have a project and you're not sure that it needs to have an alignment walk for water sewer or, you know, you're trying to get everything in, pre-submittal is we're going to allow that opportunity for development services, water section to actually relay if an alignment walk is needed during that time. And then at first review, we're going to hold you from coming to first review until you've taken care of those alignment walks. Submittal day for reviews will be on Mondays and not Tuesdays. So this is not a change from House Bill 3167. I think everybody is familiar with Monday first reviews. What it is a change from legacy and the reason we're doing it is right now we're going to have those pre-submittals coming in, but we're not getting rid of our express CFA's. So we're going to have express CFA's and pre-submittals coming in on Tuesday. We do not want to overload our coordinator and our engineering tech. So we're going to keep first reviews on Monday, but we've extended that deadline to close a business. So you have until close a business on Mondays to get those first reviews in. And we'll go through all the timings, how everything is shortly here. This is just kind of a brief overview of the process changes. We're going to recommend that urban forestry permit be submitted before your first review. This is a component of your final plan. So more than likely you've already done this step. We're just adding that recommendation so that it's at the forefront when you're thinking about coming in and what all the steps that you have to meet. We want it to remind you that urban forestry is an important step. Let's see here. So SDS permit review and the SWPS submittal review will be incorporated into the electronic documentation package. So again SDS is going to be reviewing during our electronic documentation package. They're going to be looking at those floodplain permits and those grading permits because SWFMAS are actually a requirement of your final plan. So they're going to be checking that a lot earlier in the step. And then so for the SWPS submittal reviews, before you go to construction, I think everybody knows that you got to have a SWFM place. Everyone's prepared for that. It came to our attention from our environmental services that they just weren't getting the data that they need to know that those submittals were taken care of. And so we're adding them into a review. Make sure they know that these developments are going in that keeps us in compliance with the city's MS4 permit. So this is just an added review that's happening during the electronic documentation package. And then finally here, there's just a note. So any projects that are under House Bill 3167 will continue the process of House Bill 3167. We're not going to do any hybrids. So there's a calendar already out on our website at the top. It kind of goes through the next few months of House Bill 3167 on the bottom is the legacy that we're rolling out next week. So you know that we just want to make sure everybody understands we don't have the capacity to do those hybrids. So anything that's under House Bill stays under House Bill. So looking at the process a little deeper, so in pre-submittals, pre-submittal reviews and conferences are going to be mandatory. They will still have that $1,000 fee to come in. So make sure that everyone's aware of that. But pre-submittal conferences will be 30 minutes long and held virtually unless in person is requested. So previously in their House Bill, we had conferences from one to five. And it was an hour long, which meant we could get four conferences in and one day. Now we want to make sure since they're mandatory we can get more in. We're cutting that to 30 minutes. So it's still going to run one to five on Thursdays, but they're going to be 30 minutes long. And what we're going to be doing is anybody so you'll have the option to have in person or virtual. If you choose in person, those are going to be set up between one and three. If you choose virtual, it's going to be three to five. If we have more virtuals than we have in person, we'll take some of the time from the in persons and move a virtual there. But we can't add more in persons because we have to be cognizant of our PRT members' abilities to travel back and forth and be at their desk at those times. So if we have more than four requests in person, that fifth person will have the opportunity to either switch that to remote or be moved to first in line the next week for that in person. So we can have more virtual. We can't have more in person. The other request we have is these are going to be 30 minute long meetings. Comments are going to get provided to you at two o'clock on Tuesday before that meeting, similar to what we have right now. We ask y'all take the time on Tuesday and Wednesday. Go through those comments. And then when you come to that conference, be ready to ask those questions. Pull up any clarity items that you need to ask. Be able to share your screens virtually or in person. You will have the capacity to share screens there. Or if you want to bring in your actual plans, that's fine too. But we're going to have 30 minutes. We want to make sure we get you your answers. So for us to do that, we need y'all to come in prepared, ready to ask those. And then just a note. So let's see here. Yeah, so recording accepted for review final plot must be provided in the construction plans. We talked about that already. And then if these are not paid by the time city comments or do comments will not be released in the console, the consultant or will not be released to you. And the conference is going to be moved to the next week. Now you go to the end of the line. So if we have eight people, you may get bumped again. So it's important to make sure those fees get paid on time. First reviews. So first reviews are going to be weekly submission. So every Monday, you can come in for our first review till 5pm. So that is a change from our house bill where we had to buy a week lease. Some other changes. So study numbers will be required. I think everybody knows study letters are no longer required. Everyone's excited. We're excited about that. But what we're going to have is when you come into your application, you're actually going to provide your study numbers to us. And by doing that, it's going to leak those studies directly to the IPRC records. So we'll have the ability to see where y'all are in review, make sure that they've been approved. If there were revisions in between reviews, we'll know that those revisions have been made. So we can do everything on our side. So we don't need those letters to say that y'all done what you needed to do to come in. Submission days will stay on Monday, but be accepted to 5pm. Again, I think we talked about that already. And it's going to be a 14-day review, same that we have right now. But previously, under House Bill 3167, we had to have extra days built in in case we went to City Planning Commission. That was a component of the House Bill 3167. Since that is now removed, 14 days will be both your comments and your decision letter for first reviews. So in 14 days, you will get your comments and you will get a decision letter. So to come in, all studies must be approved except for the drainage study, which must be submitted 7 calendar days before the first review. This is how it was back when legacy was implemented. So just understand, you go through your pre-submittal a week before you're coming in for your first review. You've got to have that drainage study in and submit it, or you're not going to be accepted that week. And then there's the addition of the IPRC documentation package workflow where plans are accepted. So again, it's going away for the most part because all of those documents are getting reviewed in compliance. But let's say in all of the excitement, you get approved your first review. That's awesome. We got to do a quick check to make sure you have your draft project manual and your quantity takeoff and your easement. So we're going to have that added step if you get approval during your first review. So compliance, I think this is going to be our biggest change from House Bill. So compliances are going to, submissions are going to be anytime, any day, any time. With that said, if you want to submit on a Saturday at 11 p.m., I applaud your diligence for working late on a weekend. Our PMs will not be working at 11 p.m. on Saturday. So they're going to not look at it until Monday. But they can come in at any time. So when you're ready, we're all good to go. There are no more R folders. So we're not going to have the situation of having to come in with a new application, creating this R folder, not knowing, do I put the plans here? Do I put the waivers here? Just getting rid of all of that. Everything's going to go under the parent IPRC folder. And what we're having set up is now when you add documents in, and there still will be virtual folders. So you got to follow those virtual folders similar to what we do right now. But when you put those documents in, it's actually going to notify your PM there's something to review. So instead of having that compliance application, you're just going to put it into the parent folder and it will notify your PM that there's something to review. All studies must be approved, including any revisions required in the previous versions. This goes for alignment walks as well. So studies and alignment walks, everything's got to be approved to come in for compliance. All LONOs, permits, waivers, and other items that would bar approval need to be provided and approved at that time. So if you have a text dot permit that you need, you can't come to compliance without that text dot accepted. If you need a LONO, we need to make sure those LONOs are there. I know no one likes LONOs, that's we still got to have them when we're crossing into someone else's easement. So if there was a waiver request, those can be submitted out of cycle. We do not have to have them in cycle like we did under House Bill. So we want to make sure you're taking care of those, having those conversations outside. Everything needs to be submitted to come in for compliance. And the way that we're going to monitor that is the PM is going to take 24 hours. So once those projects come in, again, on a city day, I applaud your diligence. If you're working weekends, PMs are going to work on Monday. They're going to look at it for 24 hours. And they're going to go through a technical review, very similar to what Jose is going to talk about for the pre-sumail. And they're going to look and make sure have you done all your revisions, all your comments, all addressed. If you needed LONOs, have those been taken care of. If you need to revise your studies, have you gone and done that? They're going to go through all of that. And they got 24 hours. And then what they're going to do is, if you're approved, they're going to move you into compliance. If not, they're going to reject you. And they're going to give you a full list of items that you need to correct to be allowed to come into compliance. So there's not going to be a back and forth of, oh, well, I missed this. Oh, I missed this. They're going to give you a full list. Once you get that list, you're going to be accepted for that compliance review. But again, if you're denied, you're going to get your list. You don't have to wait two weeks like you do right now. You get everything taken care of in a couple of days. Reapply. It's all good. We're not dealing with the submittal days where it makes it more of a challenge to come in. So submissions will include the plans, the CFA exhibits, the draft project manual, the quantity takeoff matrix. And on the draft project manual, we need to make sure that the working days are provided. The working days are provided, you're not going to be accepted for compliance because this is when we're going to be doing those fees for the inspection and administrative material testing. We're going to have a 14-day calendar review for the first compliance. So this is an additional seven days than what we have on their house bill, but we also are looking at a lot more documents at this point to review. So we're taking 14 days. Make sure we're doing a really good review. And then on 14 days, comments will be provided back. So on the 14th day, you will get comments. Seven days for any R2s, R3s, hopefully we don't have a lot of those. That's the whole point of us doing that review. We're trying to get you in for one compliance review and then moving on. So seven calendar days if we have to move to a second or third. And then, so from that, we're, so if you have approval after 14, let's talk first compliance. If you have approval first compliance, that's great. You're going to get a decision letter on the 14th day. If you, if you have a disapproval after 14 days, you're also going to get a decision letter on the 14th day. But what we've done, because as we know, a lot of times you get yours back and there's very small comments. But because there's comments, we can't give approval. We've added an additional seven day option period for you to work with your PMs and the PR team members to get approval. So again, if you have approval before we go into that option period, there's no reason for you to have an option period. You're going to get your decision letter. If there are comments that just can't be addressed in seven, there was a revision that just wasn't meant, or the studies got to be changed something significantly like that, we're going to give you a disapproval because, you know, we're not going to be able to make that time. You're going to get a condition or corrections required if that seven day option period allows for you to go in and fix those minimal comments that are left. All right. So review will be performed by the PM unless PR team members request or at the PMs request. So reasons the PM request will maybe be revised calculations or revised studies, things like that. So they will bring in the PR team members that have either request for that review or that they need to have that additional review time. But the PMs are going to be doing the full review for compliances. They are in charge of the compliances review. So no post submittal meetings going forward. We've got eight pre-submittals happening every Thursday. At the same time, we're running four express CFA projects. We just don't have the capacity to keep those post submittal meetings. That being said, again, between first review and compliance, we expect you to be working with your PM. We expect that PM to be setting up any meetings you need with the PR team members and getting those comments addressed before you come back into compliance. So that doesn't mean just because there's not a formal post submittal meeting, you just can't talk to your PM or your PR team members. We expect that to be happening and getting those waivers approved and all of that. And finally, there's no conditional approval going forward. During House Bill 3167, we would do a conditional approval when we were pending a permit or a loan to just get you moving forward to the IPRC documentation package. But there isn't an IPRC documentation package. And you're supposed to have all your loans and stuff before you come into compliance. So there's really no need for a conditional approval anymore. So looking at post plan approval, so no changes to the cover sheets or the CFA preparation items. So again, cover sheets going to all be electronic, CFA preparation, fancy word for those final CFA exhibits and the signed bid form. So we'll kind of talk through what we're going to look at at each one of those items. But construction office fund accounts have been moved up after the fees have been paid. Again, you're not going to see any change on your side. On ours, it just makes sure that we're not going to hold you up from electronic documentation to go into pre-con. SDS pre-construction review has been changed to construction permit acceptance. Just as a reminder, they are not re-looking at your plans. They're just checking to make sure that the permits that are required for constructions have been completed. And then SWTSA middle review has been added for environmental services. So we're going to go over this super easy to read, very simple process flow of the legacy. So let's dive in here. So I know this is very small. I apologize. There was not a good way to get this presented to you today, but y'all will have the slides and it will be recorded. So pre-submittals will come in on Tuesdays just like they have for all of House Bill 3167. We will need your submissions by 12 p.m. on Tuesday. The reason for this is we have to get these out to the PRT members and the PMs to review on Tuesday. So we've got to make sure that we have all of the reviews taken care of and get those out. So again, Jose is going to be looking at a technical review during pre-submittal. He's going to give y'all all the details on what he looks at and what he dives in on those. But once you get past that, you're going to have to pay your $1,000 fee and then you're going to have a pre-submittal conference scheduled. Again, eight on Thursdays, one to five, and you're going to have in person from one to three if you so choose. Three to five is set for virtual only. We're going to have seven days to review and provide comments. So again, Tuesday to Tuesday is when the PRT members and the PM are reviewing. Tuesday by 2 p.m., you will have comments uploaded to a cell and you will get a notification saying comments have been uploaded. Take that time. Make sure you don't know which comments you really need to address. There may be some super simple ones that you don't need to ask. And then there may be some really complex things you really want to know about. Make sure you come to that pre-submittal conference meeting ready to have those discussions. Again, we're going to ask you to be able to share screens, virtually share screens in person. You can share screens or if you want to print out your plans, that perfectly fine too. We'll have a table, everything ready. In the meantime, while we're at the current city hall, we're going to be moving our in-person pre-submittals to our planning conference room, which is over here on the left. That is because it gives that capacity to screen share a lot easier than the TPW one, which we were at previous. Once we move to city hall, we are new city hall, I should say. We'll have to see what is available and we'll give whichever conference room room is available at that time. So again, Thursday, you're going to have your conference. Everything looks good. You'll be ready for your first review. To come into your first review, remember, all studies have to be applied for or accepted and approved. Your drainage study has to be applied for when? There we go. Seven calendar days before. So remember, Mondays is when first reviews come in. The previous Monday, you've got to have that drainage study in. So you've had your pre-submittal. You've done all your studies. You've done your alignment walks. If one was called for it and you've submitted your drainage study, everything looks good. You're coming in for first review. This review that we have to make sure you're accepted, this is not a full technical review like we had during pre-submittal. This is administrative. Do you have all the components that are necessary to come in? Do you have all your studies, what we just talked about? We're not diving into the weeds for this first review because that's why we have all the PMS and PRT members looking at it. Again, construction plans only. We are likely to have comments. I got the data from when we had legacy before and in that time, we had one project that got approval during first reviews. We're not expecting everybody to be able to come through first review and get approvals. We'd love to see that happen and maybe we can update if we see everybody coming in and getting everything done. But in the meantime, construction plans only. That's what we want the focus of the first plan review to be. So that administrative review is going to be one day, turn around on Mondays. Now, if you come in past three, they may be reviewed Tuesday morning and Tbilisi is going to talk a little bit about that submittal process. Once it comes in, we're going to have 14 days to review. So all the PMS and all the PRT members will review first review. And we'll have 14 days to review that and get you the comments and the decision letter. So again, 14 days, comments and decision letter. At this time, you can apply for your CFA application. That is something that is open to you on the first review. You don't have to do it now. You just got to make sure you do it before you get to CFA financial guarantee because they will need that in the contract management office. So once you have a decision letter, if you get approved, exciting, we'll go over the IPRC documentation package that we need. If not, that's okay. We got the review, the compliance review process for you. So looking at the IPRC document review, so what we're going to need here is the CFA exhibits the draft project manual, easements, permits. Typically, this is easements by separate instruments. I think everybody's familiar with those. The quantity takeoff matrix and then let's see, am I missing anything there? Oh, draft project manual. So draft project manual, remember, we've got to have working days. If you don't have working days, it's going to be denied to come in because we need those to set up the fees. So once we come in, we're going to have five days to review all of that. In those five days, so if you have easements by separate instruments, well, we're going to ask your initiation form, your exhibits, but we're also going to ask you to upload your closure reports, signature authority, everything that you would typically have provided to the land agent in the contract management office. The PM is going to review that initiation form in those exhibits, make sure that everything matches the approved plans. And once they trigger in their workflow that a easement by separate instrument is needed, it's going to create this EIPRC record. And it's going to directly notify that land agent that there is something for them to review. This is to cut down on the emails back and forth. And there's been times where not all the data is getting to the land agent or the PM's not getting notified first that there's an easement by separate instrument that needs to be reviewed. To save time, make sure everything is going through a cell. We've actually set it to automate this EIPRC record, notify that land agent that there's something to review. At the same time, the material and inspection fee worksheet is created based on those working days. So once we have that complete, we move to the approval. If it's approved, it goes to cover sheet. If not, we go through this. Okay. Yeah, if everybody that's on the call, please make sure that your mics are muted. It's we're getting some background up here. Thank you. All right. Moving to compliance. So again, compliance review, if you don't make it through the first review, you got comments. This is the time where we're going to be asked asking for all of those loaners to be taken care of your text up permits have been taken care of any revisions to your studies and that drainage study approval have to happen before you come into that compliance review. So on top of that, we're going to have our construction plans. We're going to have our comments from the first review. And we're going to have our draft project manual with our working days, our easements, exhibits and permits, quantity takeoff matrix and the CFA exhibits. The PM is going to take 24 hours on city days to review that and give you a technical review. Make sure that all of the items that are required for you to come in have been provided as well as you've answered those comments that were provided to you. We're trying not to have repeat comments. We're trying to cut down on our side. We're trying to cut down on second bite of the apple. Get rid of those. But on your side, we also need to make sure that every comment is being addressed, not just acknowledge. So make sure you're noting how you address that comment. They're going to review that. If it's denied, it's going to be sent back with a full list. Here's what you need to do to be accepted. Again, you can apply anytime, any day. You get it corrected in a couple of days. You come back in. No big. If you get approved, that's great. We're going to take first review. We're going to take 14 days for that review. Again, we're going to have that EIPRC record created if there are easements by separate instruments. We're going to have that material and inspection fee worksheet created with those working days provided. Once those reviews are done on the 14th day, you will get comments. On the 14th day, if you have approval, you'll also get a decision letter. If you have a disapproval, you'll get a decision letter. If you get corrections required, that means there's minimal comments that need to be addressed. It's going to open that seven-day option period for you to work with the PN, the PRT members, and get approval. So from there, everything looks good. We're going to move to signing that cover sheet. So again, 14 days plus the seven-day option period for the first compliance review. Every compliance review after is going to be a seven-day review with the possible seven-day option period. So if we look at the cover sheets, these are going to go through ESELA. Again, we're trying to cut down on the emails. Emails get lost. We all know how many emails y'all get in a day. You can imagine we get about the same coming into us. We don't want those getting buried. So make sure those cover sheets go to ESELA. Any documents that go to ESELA is going to notify that PM that there's something to review. So it's going to be important to choose the right virtual folder and to be providing it into the right parent folder. So once that's submitted to us, we're going to have two days. Make sure everything looks good and get the PM signature and my signature and get that back to you. Then we're going to go to the CFA preparation package. We're going to look at those final CFA exhibits. What we're looking for here because we've already looked at them during compliance, we're making sure let's say you had that option period and you need to make some very minor modifications. Did you need to modify the CFA exhibits? Did those get modified? We're just checking to make sure that they're matching that approved plan set. And then the bid proposal with the contractor signature. During that draft project manual, we're going to ask that you provide all the items and the amount of those items based on your plans. So we will have reviewed and told you, okay, you're missing restorative seed inside. I think everybody's had that comment once in their life. So we're going to have told you that at this point, we're looking at unit times unit price equals the cost. I really request everyone in here when a contractor sends you one of these, you're checking that unit times unit cost equals total. The we've had rounding errors and it hurts everybody when we have to do a change order for five cents, especially when we have a cost participation projects and we have to get nine signatures within the city to those. So we don't want to hold up your green sheet for five cents. We're going to be checking here. We ask that y'all check it before you all come in as well. So two days to get everything reviewed at that point, we're going to go to the CFA preparation package out, you're going to get notified, everything's been accepted and you're going to be going to the contract management office to get that CFA executed. You can see our little t-line coming down here. So if you remember, that was the CFA application. So at this point, that application has got to be in, those fees got to be paid. At the CFA financial guarantee, you're going to be choosing whichever financial guarantee works best for your project, as well as paying those inspection fees. Once that has been paid, you can see we'll have a split. So we're going to have the CFA routing. That's when they're going to get you that draft. They're going to get you all those signatures. Everything's going on our side. We're going to be able to move that money over to the construction services and make sure we're not a hold up at the end. Once that's all taken care of, we're going to come in for that electronic documentation package. As you can see, I kind of forked it here so you see everything that's under. It's going to be called the electronic documentation package when you see it in the workflow. I just wanted to again call out that SDS's review and the SWIP review is at the same time as our electronic documentation package. So you're going to come in with your fully executed project manual. You're going to have picked who your testing firm is. You're going to have your final plans with that signed cover sheet. You're going to have your bid proposal tool and you're also going to have all of those executed easements by separate instruments at this time. So everything's going to be put into the electronic documentation package. We're going to take so it's five days for the CFA process to get that CFA out and ready and we're going to take five days for the electronic documentation package to just review, make sure everything looks good. Now again, we're also going to be checking is your insurance up to date at this time? Did you put in all of the notices that you need for your insurance and your workers comp? Are you choosing pre-qualified contractors and are they still active? You know, we're not using one that expired two years ago. I also want to remind everybody that when you look at the agreement and the construction bond, so we're talking payment, performance and maintenance, the agreement has to be executed on or before those construction bonds because you have to have an agreement in place to bond the work that you are agreed to do. So that's something we check. Make sure you do that on your side. I just wanted to remind everybody. Once we look at all of that, everything's good to move forward. We're going to, that's when we're going to have that con record created and we're going to take two days to move those items over to the con record, reach out to construction service, get an inspector set up, and then they will be reaching out with that pre-construction meeting date. So I'm going to briefly kind of go over what we talked about. So pre-submittals, eight city days. This is seven days for review plus the eighth day for the conference. Submittals due by 12 p.m. every Tuesday. A technical review is going to be performed that same day. Comments to the applicant will be provided by p.m. no later than 2 p.m. the following Tuesday. Pre-submittal conferences will be held on Thursdays from one to five and you see there the option of in-person and virtual. Again we can take more virtual, we can't take more in-person. First reviews, 14 calendar days. Submissions are going to be by 5 p.m. every Monday. Comments to the applicant will be provided by 1 p.m. on the 14 day and then decision letters will be sent out by close of business. Compliance reviews. So it's going to be one city day for the p.m. review. That technical review we talked about 14 days for compliance plus seven day option period. This is for compliance one. Submittals will be accepted any day in time. City day I think we all understand that one. p.m. will have 24-hour review to accept or reject the submission. Comments to the applicant provided on the 14 day. Approval and disapproval letters will be sent on the 14 day. Correction required will have a seven day option period and you will get your decision letter in seven days. Compliance is two and three. Exactly what we just saw under compliance review one except you're going to have seven day review versus 14. At this point we should be getting to the nitty gritty of things. Looking at post plan approval. So cover sheet we're going to take two days. Still going to be provided to the p.m. electronically but everything's going through a cell at this point. CFA preparation package we're going to take two days to look at those final CFA exhibits and the bid proposal that's been signed. Again please check unit times unit price equals total. We don't want to have rounding errors as much as possible. Cover sheet review and sign electronically. Oh that's a duplicate I'm sorry. We're going to remove that one and then the CFA execution will take five days. Again this is also the time we're going to be setting up the construction fund accounts. So we're going to have that running. You're not not going to see anything on your side but because we're removing time after the electronic we want to make sure we're being successful at that. And then the electronic documentation package we're going to take five city days. There's a list of all the items that we're going to need under the electronic documentation. This is also going to include that SWIT review and remember the construction permit acceptance is that SDS review. And then we're going to have construction package out. That's going to be two days again internally moving everything to the con record. Reaching out to construction services letting them know something's ready and having an inspector chosen. So if we look at it our House Bill 3167 was 68 city days to get through the process. Under legacy not counting our pre-seminal review which is our eight city days. Total city days for approval during the first review is 35 days. So you can make it through the process and 35 city days if you get first review approval. If you go to compliance let's say you have one compliance review you're still looking at 52 significant reduction from House Bill 3167. So looking at the rollout time frame so SELA testing's in process we've gone in very close to everything we're just getting those final checks taken care of. We've already presented to city staff and DAC and we've already passed the last first review accepted for House Bill 3167. That was this Monday so everything moving forward is going to be under legacy. Pre-seminal applications are currently open for those eight slots coming up. And so today is our presentation to all of you. The first mandatory pre-seminal day will be April 2nd so that's next Tuesday. That's the first day we're going to be looking and choosing the eight projects that come in first for those slots moving into legacy. The first legacy first review day is not going to be until April 22nd. This is going to allow us to go through two iterations of pre-semittals. Have projects ready for that first review. Hopefully we'll kind of build a queue and have people ready to come in by that 22nd day. That's all I've got. I hope that was enough for you all. We've got time for a break for 10 minutes so we'll start back up at 9 30 but if you have questions I'm happy to answer. Just raise your hand since we are being recorded we'll need you on the microphone so that you get picked up. So we got one right here. Wait for the microphone so everyone can hear you. Yeah no problem. Vic's coming right now. On the pre-semittals meeting that happened on the Thursday you say that we had possibilities of getting kicked. You have any idea when the notification if you're going to make it or not might come out because again I get comments on Tuesday and then I might make my meeting on Thursday is how I understand it. So the only reason you would be kicked out once you've been accepted in those eight slots is if you haven't paid your fees. So as long as you paid your fees you you have a spot. I thought there was like only eight and if there was just right. So let's say you come in so this is Tuesday before you've been accepted. So let's say everyone came in on that Tuesday and we had 10 projects come in. Right. The first eight everything was right. They're ready to be picked up. You're going to be notified on that Tuesday that you didn't make those eight slots but you are in queue for the next round. So when you get your comments on that Tuesday say hey you can't make this Thursday we're going to you'll be the next Thursday. Yeah right. So you'll be yes essentially you'll be in the queue for the next Tuesday when they do the reviews but you're going to be at the top of the list. Okay got it. I hope that made sense. Yes. Any other questions? When you mentioned new projects are going to be on the legacy are you considering new phases of a master plan community a new project or is that going to fall under the old house bill? No so any new IPRC record will be a legacy process. And then a question on like the SWIFMA and having to have the final plot submitted and accepted for review. I imagine any kind of SWIFMA requirements is that also from a plat perspective only need to be submitted for review because I imagine that there could be some possibilities of easements changing that would be required for the SWIFMA during the review Right so yeah your SWIFMA is going to be required for review during your plat and that's going to be a accepted or recorded yet correct. Right so it's something on our side you know we always allow plan approval without a SWIFMA it's something we checked before you went to construction so SDS is still going to be keeping track of it it's just no longer something we're going to keep track in the IPRC record because they are going to focus on it in the final plat. Sure and then last question has any are there going to be any changes to early grading permits in that process? Not to my knowledge nothing that I've heard I can definitely reach out to Leon and just confirm that there's no no changes there are expecting and send that out to everybody but to my knowledge nothing's changing on those. Thank you. Thanks for the information this is very helpful a couple questions when do you specify the preference for in-person or virtual on the pre-submittal conference? Yes so part of your application when you come into the pre-submittal you're actually going to have a selection feature there that you'll check in person or virtual. On Accela? On Accela yes sir. And then you mentioned studies have to be approved except for drainage study prior to first IPRC submittal. Correct. This is more of a platting question but do all of your studies have to be submitted prior to a preliminary plat submittal or can they come after your initial preliminary plat submittal? Yes so your preliminary plat's going to happen before you're coming into IPRC because we're moving towards that final plat so your studies are not going to be set up at preliminary that it's going to run the same way as it does right now right you don't have to have your studies to have your preliminary plat taken care of. So but that is a great thing to bring up because I forgot to mention so if your final plat let's say through IPRC you need to modify your final plat that's why it's submit to review and not accept it right? If you have to modify your final plat you need to go back and modify your preliminary they have to match so make sure that that's being taken care of during those um anytime you have to modify your final plat. Right well did I sorry just to clarify did I hear that correctly that your preliminary plat can be submitted to the platting group before all of the studies are submitted for the first submittal? Just to just a chime in real quick uh Vic Tuanao senior capital officer um so on the platting requirements we can take those comments from you guys and we'll follow it with Stuart on that to give you a better response but generally speaking when you do a preliminary plat your study should be in place but again we'll get clarification for you guys and follow up on a on a on a correspondence so. Quick question um the technical review on uh pre-submittals um you know a lot of us have gray hair because of pre-submittal days when we get you know a list of uh comments essentially the day of pre-submittal and we have you know 30 minutes to address them in order to get a spot in a pre-submittal conference so are you looking more to see if the right items are there or you know at times we've gotten comments on the plans as part of our pre-submittal technical review so what does that look like now is it any different? Yeah so and and Jose is going to go over what he looks at during those technical reviews but it's going to be it's going to be an actual technical review you may get comments based on that because we're going to talk about what we see as 100 construction plans for those pre-submittals and we want to set you all up for success coming into those pre-submittals so that's why he's going in and marking those things because they're items that without being modified a lot of times they're going to cause more comments and you're not going to have a good plan review without those being accepted so again there are those eight slots be diligent when coming into these pre-submittals think of these pre-submittals as a review right we want these to be really well put together plans so that we can get you comments our hope is to get you through first review so pre-submittal is kind of like your first one first review you've got everything cleaned we're moving forward but yeah and and Jose again will go through kind of everything he looks at during those technical reviews here okay thank you can you clarify the seven-day option so it almost seems like to me it's like a conditional approval and then you work with the european for seven days or yeah so you could you could think of it that way but i didn't want to call it a conditional approval because that's not what we it's not the same as what our conditional approval is under house bill 3167 right so essentially you come in let's say you've done all your studies there's just some minor comments that need to be picked up it's just you're going to get your comments let's say you submitted on Tuesday in two weeks you're going to get your comments on Tuesday and your p.m. is going to notify you hey there's corrections required so i'm going to open this option period come talk to me let's let's look at those comments let's get those addressed as long as you can get them addressed by the following Tuesday you're going to get an approval letter if something pops up something looks super easy and maybe it just wasn't then you could get a disapproval letter after that option period but the hope and the expectation is that option period is used to just wrap up the pieces that you need in your plans and get you approval without coming back in okay thank you so correct me if i'm wrong y'all are only accepting eight projects a week is that correct pre-submittal projects yes so okay pre-submittal but that's not going to limit our first reviews and our compliances okay so what happens in a project like ours where we have five IPRC numbers for the first phase yeah i mean again pre-submittal is going to be first come first serve so if they all get submitted at the same time they are have a likelihood of coming in together in those slots but if you're piecing them out throughout the day there may be separation in them but again the good part is we're going to weekly versus bi-weekly which is under the household so you don't have as much delay in getting those moved over okay i mean in that certain instance it's like one developer takes up 60 percent of your capacity in one week i mean that doesn't seem equitable and yeah and it's again the best way that we can be equitable is to come it's first come first serve so if a developer gets those eight slots they get that week but it's again first come first serve is there any plans in the near future to expand that capacity not in the foreseeable future because we have to be cognizant of the time that our PRT members and our PMs have that's why we're trying to currently stick to the one to five we're going to see again this is kind of a pilot process right we're going to see how things go if we need to expand that we can look at that we're going to be listening to the development community so just to just to kind of elaborate on that too so you guys got to remember we've got PRT members that are in pdc's plotting IPRC planner view so that whole schedule is booked all week so in the past we've been asked to go back and evaluate that we've done our best to try to make that accommodating to you guys that with all the resources that we have that's why we stuck to the eight the eights and middles for one day shock to when we heard how many meetings you're going to have per week right and i asked this question to dak so that's 32 meetings a month you're going to have how many projects currently do you have monthly that come in so monthly for first reviews because they're bi-weekly so we we have two rounds of first reviews currently we get about eight to 12 projects each week so we're looking at a max of 24 projects coming in right now so you should be able to handle the current load yes are you guys still looking for sign-in sealed sets on first submittal or is that change into a pre-submittal or when when do you guys want to see that yeah that's a that's a great question so we um and in Tbilisi is actually going to go through all of those submittal requirements coming up but uh preliminary seals are going to be accepted on the pre-submittal and the first reviews final seals are going to be required for compliance thank you and guys feel free to get some coffee all of these things that look delicious that i have not had a chance to eat yet so any other questions all right well thank you guys okay so we're going to continue with the presentation i'm Tbilisi Taylor i'm the project coordinator for IPRC a lot of you may have seen my name over the years you finally see my face so good morning i'm going to go over some highlights for the uh acella citizen access application updates for pre-submittals under the new legacy um process or the revised revamped legacy the pre-submittal application so the deadline to submit is noon those deadlines are going to be hard deadline guys so please don't email me asking me at 1201 can we get the project in the answer is going to be now okay so the deadline to submit is noon for every Tuesday as it says here the application submitted after 10 am as you mentioned um we're going to have quite a bit of pre-submittals all things considered from from the previous legacy process so we have to give ourselves time to do those technical reviews okay and also make sure that you do your due diligence please don't just submit to be submitting because that's the waste of your time and hours okay i'm trying to do the technical reviews so no rushing even though the deadline is noon we're advising everyone acella is web-based submit as early as possible okay semitals are every week so that should give you at least a week to cross your t's and dot your i's as much as possible for us please okay now um deadline to submit is 12 but we're gonna have to have a cutoff for 10 am so which means that if you submit your project and we're gonna review them in the order that they've been received first come first serve okay so if you submit your project to us prior to 10 am on Tuesday if there are corrections that need to be made then you're gonna have a chance to make those corrections because the deadline is not just for submittal but it's also for getting those corrections into us as well okay so make sure that you keep an eye on your emails because that's going to be the way that we're going to communicate with you guys via acella and if there's any additional detail comments that we're gonna we need to send out we're going to send you those emails so keep an eye on your emails for a submittal days for us okay and the people that are going to be contacted are going to be whomever you guys list as contacts in acella right so if you're going to be out then your secondary the secondary applicant and developer needs to be watching their emails okay um so 10 am now that does not mean again you have up until 12 to to do your submittals but the difference between that is if you submit after 10 am you're not going to be able to make corrections and still get in by the noon deadline all right so make sure that you know you do your due diligence as much as possible we're for the public civil construction plan set as the gentleman asked earlier we're going back to the preliminary stamp the preliminary seal so it's not going to be the engineering sales okay but what we need to be mindful of is whomever um if it's not just the um primary civil engineer let's say you have a um uh architect doing the landscaping plans right we still need to have everybody's preliminary stamps on those cover sheets okay those that is um professional guidelines right um we also need to make sure that we have either they're recorded or accepted for review final plat or short plat right um which we went from final plat from the previous legacy to the draft on the control plan we're no longer doing on the control plan we're going back to plat obviously well the final or short plat we also need to make sure you have your plat notes your general notes all applicable design sheets okay um but all applicable city standard details we need to make sure that the preliminary stamps are throughout the plan set okay and we need to make sure that the project name is listed throughout the plan set as well we have it into issues where they're they're not all right and make sure that your uh that the uh plan set is flattened the purposes of flattening the plan set is um when we try to open up the document in a cellar it errors out sometimes it will not open up for us if it's too large okay so make sure that you flatten the plan set also we need your detail checklist and as drew mentioned earlier we're still holding to the one thousand dollar application fee the application fee cannot be paid until the the project has been accepted and we've invoiced it right but you guys already know you know that you're going to be submitting your preliminary application so you know it's a thousand dollars so you can go ahead and prepare to make that payment okay payments will be due by four p.m on the seminal day and i mean if you're familiar with our emails we're going to send your email with the invoice and the payment instructions and things of that nature okay which also let you know that the project has been accepted all right to clarify um what the gentleman asked earlier on the pre-seminal versus the seminal date and comments so you submit your project on Tuesday the following Tuesday you're going to receive your comments if the payment when the payment is made if the payment is made by that time then you will have your Thursday meeting if the payment is made okay what drew was mentioning about um being bumped to the to the next following week if you do not make your payment you will not have your Thursday meeting which means that the following week if there is a slot an extra slot available outside of the eight then we're going to add that project to the slot granted that the payment has been made by then so that you can go ahead and have your review that's if there's a slot available if not then you're going to basically be bumped from week to week if there's no slots available okay for the submittal the project submittal if you submit the example that drew gave we have eight slots if we have 10 applications and eight people eight projects have come in they've made their corrections on time right they're going to get those eight slots but the remaining two projects are going to be added to the intake review waiting list to be reviewed on the following week hopefully that clarified your question okay so I didn't want to go into too much detail on the ACA but I know that when we have some new engineers that are coming in we are constantly getting getting questions and emails about how to submit so I want to just hit some highlights this is from the ACA side this is on what the applicant would see when they're submitting the application when you're looking for IPRC's application you have to make sure that you're under the infrastructure tab if you're not you're not going to see our applications okay and then you will click the carrot next to applications to the drop-down which will open up and it will show you all of the applications under the infrastructure division okay so for the pre-submittals you would select the IPRC pre-submittal conference request form which will bring you here this screen is actually showing you that there's six steps that you need to complete to submit your pre-submittal application all right so and these are the areas that you would see when you're when you're going through the application itself and filling in all this information that is needed as I mentioned earlier the plans would need to be flattened this page is in a cell is pending updates because we're going to provide or try to provide as many options you see the links at the bottom as many options as we can to show depending on what software you guys are using to put your plan set together to show how to flatten those plans okay so once you log into a cell it's going to look fairly different but I do want to point out that the required naming convention is not going to change we need to make sure that for pre-submittals that your all of your attachments that you're uploading is pre-fixed but pre-sub as it shows here and again you will see this in the cell as well okay to go over the first review okay the deadline first review is going to be every Tuesday deadline is five p.m but similar to the pre-submittal there's going to be a cutoff point which everyone is familiar with our current with our well previous deadline of three p.m so we're going to stick to that as our cutoff point right so our cutoff point is going to be three p.m which means that if you submit before three p.m then you're going to have a chance to make corrections by five p.m deadline right if you submit after three p.m between between three and five then your your project is probably going to end up being reviewed the following the the the next business morning okay now if we can get to the project of course we're going to do our best to get to it before five o'clock right but if not depending on how many projects we come in we have to give our staff that little bit of flexibility okay and so you know to review the project by the following morning either way you're going to get comments back from us if there is any corrections that need to be made right if there is not any questions need to be made but you submit it after three p.m then as i mentioned that's going to put you guys on the following review cycle okay that's if we do the the the review for the next morning now if there is not any questions need to be made of course we will get you in on that cycle by meaning if you have corrections then of course you're going to have to bump you to the next cycle because you have to make those corrections okay so the required submittals for first review same thing similar to pre-submittals here so there's really no need for me to go through everything that has not changed okay but we will need your comment response file from your pre-submittal to be uploaded for your first review okay next as you mentioned earlier kind of reiterate at this point so the studies are not required obviously for pre-submittals for first review the studies the required studies will need to be approved and that must be approved in a cell in the new ACA application you will have fields to input those study numbers please make sure that you that the formatting is correct every area has different formatting so make sure that the formatting is correct because that's the way that a seller relates those records and we're going to have to look at that when we do the intake processing to get the project accepted so it's one of those help us help you situations okay so all of the studies will need to be approved except for the drainage study which has to be submitted seven calendar days prior to the IPRC review again but we still need to have that drainage record number so we can do a quick look to see when it's been submitted all right any other applicable documentations um that relates to your project if it's a geotechnical report that's required please make sure you provide that if you've had previous or this project has had previous off-site construction plans we will need to have those as well that's nothing that's similar to what we have right now right because we want our review team and our project managers to know that there has been an off-site project that's connected to that on-site so it really helps them out with plan review and for any type of potential duplicate comments obviously we don't want to waste any body time yours are nor ours okay the plan review fee again once this invoice right um because we have the 5 p.m. deadline for first reviews we're going to extend the deadline to submit your payments by noon the next business day if that payment is not made by noon the next business day you could be facing this project being pushed to the next submittal okay we're well aware that there are some situations where the noon deadline cannot be adhered to that would have to be reviewed on a case-by-case basis but we don't want to open it up to everybody obviously okay so we're going to be looking at that on a case-by-case basis and if we deem it necessary then you know we can look at other options at that point the $387 per design sheet is not changing okay so same same thing here just to show how to submit for first reviewing in ACA make sure you're under under the initial tab do the application drop down you're going to select initial plan review center application for first reviews and these are the steps you're going to have about eight steps to follow to fully submit that application now because pre-semitals are required this screen here is going to be a hard lock if you have not had a pre-semital and you're not providing a pre-semital number you're not going to be able to submit your first review application okay so you must make sure that you had a pre-semital and it's going to ask you for the pre-semital number and to let to allow you to move forward of course as we mentioned the naming conventions are not changing for first reviews we need to have a prefixed with first subs all attachments that you're uploading for your application and again this is also going to show under the first review application it's still pending because we're providing additional links to show you how to flatten your plans now for compliance reviews the IPRC disapproval application is going away there is no ACA application for compliance reviews as Drew mentioned everything is going to be uploaded under the parent record from her own out okay so that means that there is no more R records right I know that probably makes everybody happy but we still need to maintain these same naming conventions as you guys should be familiar with for compliance reviews if you're submitting if it's a first first compliance or a first revised submittal make sure you have the rev one if it's a second or third which we hope that you're not going to have a second or third right need to get you guys out as fast as you would like for us to but if you would if you have to then make sure there's rev two and a rev three prefixed on all of your attachments for compliance reviews submittals still not much has changed it's going to change from what we have right now but i want to hone in on some highlights just some things that we've been kind of faced with in the past submittals are accepted every day for compliances as drew showed and mentioned earlier the pn we had 24 hours to do their technical review to determine if they're going to set up the project or reject it submissions made afternoon on fridays weekends or city holidays will not be reviewed until the next city day so as you mentioned you guys upload over the weekend they're not going to look at it until monday okay required the required submittal documentation is similar to what everything else for the personal and first reviews the difference is that here we need to have the official preliminary seals and signatures okay as i mentioned earlier even if you have a landscape and architects they're not engineers but they still need to have their seals on the cover sheets if they have their seals anywhere throughout the construction plan set right that's something that we have not been enforcing but we will be enforcing it full force here okay but similar as that everything goes the your plat notes your general notes your applicable design sheets your applicable city standard details make sure they're flattened here we provided information as i mentioned earlier for the professional seal and signatures throughout the plan set for whatever guidelines your professional license and seals fall under so as a civil engineer the landscape architect now for for non-city standard standard sheets or detail sheets those would have to be sealed okay which means that the next section at the bottom for the detail sheets we do have some engineers that are not comfortable with with sealing detail sheets and we fully understand that and if that's the case again this is the city's detail sheets then i have an example of the verbiage that we need to that you guys need to use on your cover sheets with the astragists next to those that you guys are not essentially saying is our our design sheet or detail sheet or whatever and we also need to have your comment response construction plan set from your previous plan review i've said for the previous plan review because if you're under a rev two obviously that's going to be the comment response set from your rev one symbol also additional required documentation at this point all studies should be approved all studies including the drainage including any revised studies everything should be approved at this point any any other applicable documentations if you have to provide a supplemental geotech report or loan owes or permits agreements and things of that nature we need to make sure that those are also prefaced with the rev ones rev twos whatever and upload it into a cello the iprc plan review review fees for compliance is an additional plan review fee means that the only the only sheets that need to be charged are the ones that were added to the current review different from the previous review and again it's upon a project acceptance at that point the payment is due no later than 12 p.m. the next business day which is very similar to the first review projects applications now before i go into the aca payments i do want to note that post submittals are going away so if you have if you wanted to do a version of a post submittal you will need to coordinate that with your project manager okay because we don't if we had when we have expressed cfa's and we have pre-similes we're not going to have any slots available for post so if you need to have a meeting with the with the project review team the prt then you need to coordinate that which your iprc project manager to have a separate outside meeting to clarify those comments all right i want to make sure that everybody understands do not have a meeting outside of iprc without including your iprc project manager that's opening a window for a whole bunch of confusion on your on your project which end up being a waste of time okay get into the aca payments for iprc the payment options are a ch also called eft some people call them e-checks right so i put all three there just everybody will notice i hope it's all one the same different words same thing if you're paying aca via a cell electronically in a cell and you're paying with a corporate or a business account you might want to check with your financial institution to make sure that there's no aca blocks if there if there are provide them this 10-digit number which essentially is not removing the aca blocks from your bank account it's only removing aca blocks from a city of Fort Worth electronic payments because if it's a block then that payment obviously is going to be declined right the next option is bringing in a paper check in person and again when we accept the project we're going to end we're going to send you guys out the invoices with the payment options but to bring the check in in person down to the cashier's window if there's going to be paid with a personal check the payer or whose check that it is need to be available need to be there in person providing their photo ID to the cashier's window now big-ticket item that everybody is constantly asking about credit card payments credit card payments are still not going to be allowed for IPRC projects the biggest reason is because let's say for example and we get a most of time we get a pretty big project we get projects like 100 you know to 200 sheets so if we're looking at you know the 3% that the that the credit card system is going to charge times that 100 to 200 sheets that's going to be pretty expensive and I don't think your your clients are going to want to pay that much money just for credit card just for credit card payments so we're not going to allow credit card payments for IPRC projects this is showing how now I have two different two different versions this is going to be for the non-applicant so let's say your developer your developer representative wants to go in and make the payment they're not the one that submitted the application so they're going to have to go through some additional steps make sure they're under the infrastructure they're going to have to search the application by the IPRC record number that you guys are going to provide to them okay the record number and then a date range because if they put in the wrong date range then they can possibly say record now found right they're going to have to do in the middle there's a payment drop down do that payment drop down select fees and then they're going to see a screen that comes up at the bottom as it shows here so the right hand side it says fees pay fees at this point if you're the if the applicant is going to be the one's paying then you would have to you know just go to your dashboard under my records and you should see the list of your projects under infrastructure here so the right you see where it says pay fees do which will bring you to this screen your checkout check out again and it's going to bring you here it had three print screens from all three steps right so the right side is going to show you how it should look if you do the drop down carrot under the app I'm sorry record type or account type it's going to give you the checking and savings option and then to the right hand side is showing you the example of the information you would be plugging in which is the routing number and account number once you plugged in that information you're going to do pay at the bottom you see the amount should be confirmed pay at the bottom and from there you should be able to print out your payment receipts if not then you can email us and we can send one out to you any questions Jose you're up we should we got a couple of questions one quick question on the IPRC credit card you said you said because of a three percent fee is the reason that it's not accepted is it possible to do it and just provide the option of the of the payee playing the three percent because I think that might be selected quite a bit as an option just for convenience it's not an option for IPRCs so when you go in for IPRC make the payments it's not going to be an option for that and is the only reason the three percent charge no it's not the only reason that's the biggest reason okay yeah that's just the biggest reason okay and just some feedback on that I I don't think that three percent charge is really going to inhibit many people from using that as a convenience though so it would it would change a lot from the perspective of getting it processed through from our side and getting that done thank you for that I have a question about one of the other tabs the water miscellaneous um okay more under more than you got the miscellaneous water so sometimes if you're not submitting a big plan are you doing infill projects um we get through the permitting process and then they say oh you need a plat you need to plat this to get water and utilities to it or they'll say um you need to put in a miscellaneous water for in-house design so are they going to be assigned are those numbers going to correlate because uh with the permit number like so that when it's ready to go um and we start back routing it again will it tie into these miscellaneous projects this will submit it or the permit that was designed is a total separate program from IPRC there is honestly like no relation from um from those two IPRCs so there um you were talking about you talking about the tie-in with the studies or let me let me chime in on here so on the miscellaneous projects request WMPs those are separate from IPRC there's times where we have requests that come in and say hey I want to do my water and sewer taps through WMP and they'll do the rest of the infrastructure through IPRC we're trying to cut that down right now but it's it's two independent processes but what we are uh when we get through the IPRC presentation I'll give you guys a quick overview of the SIP program that we're working on right now and maybe that'll help uh you know kind of put to put you know get you guys a better understanding as far as what's going to be coming down the pipeline um I saw starting on the pre-submitted tab that it said recorded or accepted for review final plots or short plots were needed is is that the accepted for review is that in reference to the technical review or is that something we need to coordinate with plating prior to pre-submitted? That's um plating so um for the plating process of course you know it can be pretty lengthy right and so um we're we understand that a part of their process they do have an accepted for like once they have accepted to your plating your platform review then we're allowing that to be provided as a part of your construction plan set. Okay so does it go through like I'm sorry just go through like multiple rounds of comments for the final plot prior to the accepted for review or is it just the once it's a complete plat? So let me chime in on this one as well um we've had some just conversations with the plating division and initially what we were saying is uh you had to have a final final plat short plat with a with a uh plat number on there so in our discussions with with plating what they want to do is make sure that that project has been accepted by the plating division in the queue that way it's it's an actual plat that's under under review right now so that's what we're wanting to make sure that um when we say accepted final plat or short plat it's been accepted by the plating division and it's under review because right now there's still the shot clock review and we're just trying to make sure that we're respecting their their their submittal requirements and deadlines on that so that's why we're doing what that's why we we've worked out with the plating division. Got it thanks. To kind of elaborate on that question I noticed on the compliance review it also still says you know the accepted for review final plat can you clarify when the expectation is that it will be the fully recorded plat and if that's needed for the compliance review or later down the road so just just remind just be mindful on your cfa's there's options for financial guarantees right so sometimes what people will do is they'll say hey we're doing a completion agreement for your financial guarantee so that final plat will not be recorded at that time so what we just want to make sure is you guys have coordinated with the plating division making sure it's been under review again like they've mentioned before during any review process that if those plats are modified you guys are going to have to go back and get an updated one before you come back to IPRC so that's what we're just trying to make sure it's consistent all the way through the process and one thing I will note is so we actually talked to platting to understand what their workflows call out as you work through so when you look at your platting it will say in review and that's why we're using that language accepted in review so as long as you have that in review on your plat and you have your plat number you shouldn't have a problem coming in sorry just be mindful we're just trying to make sure terminology it's being consistent across the board with all the divisions because we've understand that that's caused some confusion in the past and that was we're trying to make sure we're consistent across the board so um and unless someone's got one that's you know needs to be asked right now we will have another break after Jose finishes talking so um just want to be cognizant on time so if y'all don't mind we'll move forward with Jose's and then we'll have questions for both Tbilisha and Jose during that break. Hello everyone my name is Jose Mendez Vargas I am the engineering tech and I'm going to go ahead and go over our technical reviews and what I'm looking for uh first we want to make sure you guys understand what a hundred construction plan said it looks like so the basic required components that we're looking for is going to make sure you have a cover sheet final plat with plat number general notes water sanitary sewer grading erosion control drainage pavement street pedestrian light plans traffic and construction details whichever is applicable for your project of course only include public improvements unless private utilities are going to be crossing the infrastructure then those have to be shown on your plans construction plans submitted should reflect the items checked in the detail checklist so general comments make sure the construction standards are october 6 of 2023 as mentioned before a recorded plat or accepted for review plat is required and also please make sure that accepted final plat must comply with the approved preliminary plat and at the end of it all just make sure that your your plans are flanned uh also just uh take note grading plans are now required for all public water sanitary sewer and drainage improvements now this is a copy of the cover page now this is where I will start my review to begin with uh just to let you guys know that make sure the construction standards are up there make sure that this is a cover page you guys are using if it's not then that's something that you'll get an email from me um if it's not correct just make sure you have the maps go make sure you have the council district and make sure you add in the middle that image of where the location uh it's going to be that way we know where the project is going to be located just make sure you also update your components if you're only doing water sewer just make sure you only have water sewer up there and you also have your project name all right so let's start with the water plan uh technical review so what I'm looking for is a list of all that I'm looking for just make sure existing and proposed fire hydrants are there and the coverage as well show all gas storm drain utility crossings to ensure all connection points are labeled and provide detailed information when connecting to a smaller smaller waterline size so basically what I'm looking for is just making sure for example 12 by 12t with reducers or if you're going to be going to a smaller waterline just MJ solid sleeves and spool piece so I want to see that on your plans is when you submit them to us show location of proposed gate valves and services in profile label all isolation valves throughout the entire project gate valves are required on all fire lanes and domestic services above three inches and three inches water water lines are not allowed tees have gate valves attached to them should be labeled as anchor tee and need minimum three foot separation between water main and gas gas line or whichever lines they are crossing just make sure to coordinate with each utility in required to confirm clearance requirement moving on this also one i'm going to be checking for water plans all water sewer crossings needed comply with the tceq chapter 217 make sure to call out tp elevations and not flowline elevations for the water lines specify the intersections of the cleaning wise and pigs and the city of Fort Worth does not allow four-inch gate excuse me gate valves water service lines can i be located in proposed driveway approach some of these are going to be mentioned they repeat it again throughout the other plans that we that i'm going to go over just make sure that nothing's on the driveway approach current water mains are not allowed the minor deflections and bans may be acceptable provide a fully constructed embedment and back fill detail for all water improvements contour all required to be contour to be shown where there are water mains located outside paved areas and finally provide a water sampling table which is here's an example of what that looks like so that's what i'm looking for when i'm looking at the water plans as long as you have that you won't get an email from me all right so moving over to the sanitary sewer four-inch sanitary sewer services are not allowed to connect directly to the manholes sanitary sewer services are not allowed to be located in driveway approach like i mentioned just don't have anything on the approaches make sure to indicate a hundred-year water surface elevation provide a planning profile for all sanitary sewer mains on a single page show parallel storm drains in profiles sewer manholes are not to be constructed at the end of the lines when there are sewer services connecting to the main provide dimensions to ensure that there's five feet separation between od to od between post storm drain and manholes and provide a fully constructed embedment again back fill detail this time for sanitary sewer so those are things that will be repeated as just part of each set of plans that i'm going to be reviewing again curved sanitary sewer lines are not allowed horizontal or vertical changes should be made at manhole and contour of course required to be shown when sanitary sewer mains are located outside the paved areas continued on to the other set of sanitary sewers so show all public private gas storm drain utility crossings all sanitary sewer lines shall match soffit to soffit when installing manholes a manhole epoxy liner should be provided in the following conditions so drop manholes slope 3.3% or greater required downstream manhole to be epoxy lined and of course hydraulic slides are installed installed excuse me trench water stop should be provided when the following conditions occur so downstream of any stone grain or water main crossing and slopes of three percent or greater required trench water stop on the upstream side of the manhole moving on to the stone grain plans provide hydraulic computation tables for proposed public storm drains and inlet please show plan and profile for all stone grain mains on one page show 100 year in profile show all water sewer utility crossings provide all headwater and tailwater data in profile and again this is just a list of everything that i'm going to be looking at um like i said just as long as you have this on your on your plans then you won't get an email from me uh also as we can continue provide dimensions to ensure that there are five foot separation between proposed stone grain and sanitary sewer lines manholes uh in regards to manhole intervals not to exceed 550 feet for pipes 54 inches or less for pipes 60 inches or greater equivalent size box will be a maximum interval it's going to be 800 feet show existing proposed grades and upstream and downstream sides of the culvert and grade to drain is not allowed provide a fully constructed embedment and backfill detail for stone grain improvements and the minimum stone grain main size is going to be 24 inches pretty exciting stuff so moving on to paving while repairing concrete pavement uh it is important to provide a plan in profile uh ensure that utility pavement repair comply with our city of fort worth 2019 utility cut policy make sure that a minimum street grade is going to be 0.50 percent in regards to cul-de-sac or elbow gutters it's going to be 70 percent when changes in the grid occurred the following criteria should be adhered to vertical curves and we have there the example of what you need moving on to street light show all conduit runs for proposed street and pedestrian light improvements on one sheet includes standard city of Fort Worth street light tables show location of proposed water sewer mains and services to ensure there are no conflicts just a way for me to make sure that no fire hydrant is in the way when you guys are doing your street lights other than that we have a break for 10 minutes unless you guys have any questions for me or Tbilisha before we get started on the qa i just want to clarify one thing mr wells brought up earlier on the plot i know we had recorded final plot and uh final plot accepted so if you're not replanting the property make sure you have a recorded final plot in the plan set so that's why i want to make sure i just clarified on that so all construction plants have got to have a final plot in there one way or the other just kind of a generic process question um i get the the pretty submittal meeting you know and again in the pretty submittal packages pretty like full construction plans like everything um what is the i don't know the the the process of oh here's my concept plan i want to go to the city of Fort Worth and then kind of just have walking the developer through like most cities have like a pre-development meeting you know is you am i is there any bells where you're like oh yeah this part of the this part of the development is going to be a grading permit then like these driveways will be uh an express ipers you know where the city kind of walks the development team through kind of what they expect or this will take a rezoning type of thing you know so you just don't submit for first some or the pre-submittal and you're like oh this isn't zoned residential you know i mean obviously that's incumbent on you know us to figure out in some way shape or form but it where's where's that process in this it i'm just talking about for development in general i i i come i i've got 40 acres and i want to build some apartments but i've never done work in fort worth at all so usually you'd submit a concept plan to some city and they would say we'll come on in and we'll do a quick 20 minute breakdown of what the process is and what you're gonna do like that's that's what a lot of development or developers would expect just so they have some sort of safety net to fall back on i'm like cool we went all the way down through full construction plans and then now i'm being told that you know i have to rezone the property or a thoroughfare you know has just been you know figured out to come right through the middle of property you know what i'm saying like just something so uh we do have pre-development conferences that can be as forward through the facilitation office we also have separate drainage pdcs that can be set up since drainage is typically pretty challenging they they'll set up their own time because that takes a little more time they will be at the other pdcs but yes those are set up through the facilitation office and that's something you can do prior to coming into iprc okay so there's pretty some middle which is what we talked about today yes pre-development yes and then pre-development storm correct got it okay and and basically just you know everything will always start with a pdc that's that's your that's your starting point pre-development conference meetings set that up with facilitation that way they open all the troops into those meetings you hear from all those different departments that way you can get all the feedback before you guys can see us usually do diligence periods are like 60 days so what what is did do you all know you know estimate i submit for one of those i can get in in a month or what we can do is we can we can reach out to tony uh routine liano who's the interim manager right now and we get that information for as far as what's timing wise how long it takes to get a pdc schedule and items like that so drew on it to ask this question earlier um pretty pretty about or pre-submittal conferences are obviously great because all city staff is there and you can ask questions uh first reviews and after that is the plan of action going forward if you have questions for specific reviewers streetlights storm whatever is the best plan of action to still go through the city p.m to set up a meeting how do we how do we best go about that yeah so going forward and and just like it should be right now your p.m is your point of contact from the moment you have that pre-submittal so anytime that you need to have communications with those prt members uh go through your p.m that being said if you want to cc that prt members so that they're aware that this is coming down the shoot i i don't have any problems with that but make sure you're coordinating through your p.m your p.m needs to be in all of those meetings because the your p.m is going to be doing that technical review when it comes to compliance if you have a discussion with drainage and you resolve their comments but that p.m doesn't know that they could reject you because they weren't part of that decision so we just need to make sure everything goes through your p.m any other questions all right gang well it is 10 24 so let's take a 10 minute break if you want to get some food get some coffee go to the restroom and then we'll pick it back up with water and sewer city cost participation all right guys we're going to go ahead and get started so thanks drew for letting me hijack your presentation um so we're going to talk today about water development cost participation we do also have a tpw component that we're not prepared for today but water is what i'm going to talk about my name is melissa harris and i'm so excited that i got to meet a lot of you guys because we always see each other in the squares on the screen right so this is so nice that i actually get to see faces this is so cool so we're going to jump right into it guys you all have probably heard this spill multiple times so i'm just going to go through it really briefly when cost participation is used is typically for water main oversizing city facility oversizing and the risk-based assessment which is the cast iron initiative that we have this is kind of small again this presentation is going to be available to you really soon i'm sure it's going to be posted on the iprc again these these are the formulas that we use to calculate our call sharing i basically took this out of our ordinance so we have typically the oversizing if you are oversize if we're asking for an oversized 16 inch for water 18 inch for sewer and under we participate in i can barely see this so the participation is going to equal the cost of the main provided meaning for example if we ask you to oversize to a 16 and you your development needs an eight then it's going to be the 16 subtract the eight the cost difference is what we're going to participate in i'd like to point out for those for that scenario there's typically items that a 16 inch would require that a 12 inch wouldn't for example air release vows and blow off vows we are responsible 100 for those items so and then also plan sheets 12 inch and below don't require profiles so that's also a fee that we could participate on as well for the water mains that are greater than 16 and water and greater than 18 and sewer there is a percentage that's calculated by the wpd group and that is already set up when the study is approved so again it's going to be the capacity provided minus required divided by provided i know that's and that's matt the wpd group that handles that for us and that is during term sheets but we'll go over that in a in the next slide over and then the next is the risk base which is the cast iron initiative this is where no capacity increase is taking place we pay a hundred percent when additional capacity is not required to serve the development so i know some of you guys will do some infilled development where maybe there is a six inch line but you need a six inch fire line well that development would require an oversizing based on your needs so that we would not participate in but if you needed a tap or if you're paving over that line when we know it needs to be replaced then we'll take that a hundred percent and i say a hundred percent and again we have to go by the ordinance in the unit prices so it in actuality if you're going private versus public makes a huge difference and i have slides to show what that looks like okay so private versus public these are just kind of some big ticket items that i would say public big means that i can use the unit prices that are awarded from that contractor the financial guarantees are all accepted except for the completion agreement again the lowest responsible bidder is awarded by the consultant and that's during the all through the bonfire software and then you also have a panel that you're with with city staff and you guys who come to that conclusion of awarding that bid and of course mnc's are presented after the bid when it's public bid if it's over a hundred k in which it typically is in funds the private bid this is where it gets really sticky and where we have to work a lot together to finally come to this unit prices that we use are the lowest from the unit prices and the awarded bidders price and that's based off of the ordinance a developer bond is required in most cases i believe the only case and i'll highlight in a minute here on the financial guarantee handout when it's not required but a developer bond typically is required that covers both developer and city costs and again the developer and the consultant you guys work together to we're in the in the background whenever you guys are you're in the background doing all of your awarding of bids when it's private bid we're completely out of that process the one thing that we do on mnc we're allowed to go ahead instead of waiting for your final bid tab because the unit prices only allow for me to give reimbursement up to city unit prices so i can go to council already ahead so you'll see me a lot going before you actually are down to that signed bid phase i can go ahead of time and kind of get funding set up so that we're not holding you up too too much the benefits for city participation for the city of course they're taking advantage of the construction mobilization allowing for a faster delivery of the public infrastructure footwork is growing too fast so fast we can't keep up you guys know that increase the extent of the capacity of the public infrastructure beyond what the developer is responsible for constructing replace and improve existing public infrastructure that's deficient or deteriorating in a tender deteriorating condition for the developer it allows you to proceed with your anticipated timelines which are more aggressive obviously than the city's timeline for the for the future public improvements it provides more resilient infrastructure for your development to connect reducing possible outages and traffic disruptions it also provides the needed capacity for any future growth phases and expansion in or around your development some of the main requirements obviously if you are exceeding in a hundred thousand in city participation not in your overall project but in city funding an m and c is required a mbe goal is required for any funding exceeding one million and again that is city participation not your total this is the uh and probably most of you may still have this handout this is the one that i would give out most uh and i'm only going to touch on the over 50k but i do want to highlight in that under three thousand that is when um or sorry not under yeah under three thousand the number one says that it's any financial guarantee for a public or private i mentioned earlier that developer bonds for private bid are always required that's the only instance when it's not and i've yet to see it under three thousand contract so i'm just going to highlight over 50k because that's the one we typically deal with uh public bid there's no hubs required um but you the financial guarantees as well are any except completion agreement private bid no hubs as well but the developer bond is uh required for city developer cost city participation um for oh for non-oversizing let me stress that non-oversizing so that's cast iron initiative that's replacements of sewer lines that are uh deteriorating as well we are um we are we are unable to reimburse past 30 percent on that project um and that's only for private bid so this is where for an example we have a replacement that needs to be done but your improvements on the ipr set is maybe just water and we need to replace a water line well if that's the only improvement there then we obviously aren't going to be able to reimburse the 100 right like we say because we're only max at 30 by state law so some of these projects have been pushed to public bid so that you can get as much funding from us as possible so public bid is always the way to go if you want the most of the city dollars and this is like really small and again this is more of a timeline that you have to see like what happens in the background for me these are a couple of touch points this is pre-iprc okay so this is beforehand when we identify this uh the participation projects typically during study however there are times when uh they're caught at PDC like you mentioned before sometimes PDC's will identify that uh sometimes it is an IPRC first the middle because we didn't realize there was a line that is from 1910 or something like that so unfortunately that does happen which I'm excited that pre-submiddle is now into play because this is where we can catch a lot of that so I feel like we'll be able to walk alongside even better I think with that touch point there and of course we have internal staff meetings and then we push that out to invite you guys out and then we use the term sheet as a discussion point and that the term sheet is really what's going to drive the project it's going to show the responsibility of the developer versus the city and the expectations for both of us the term sheet is really what helps keep us moving it forward I'm not going to really go into detail for DPA if you if you're in here most of you guys already know design procurement agreements and the MNCs for funding for that happen before PR IPRC so that is in here and also if you have a design procurement agreement or you have large mains that were participating in there's a auxiliary review that we like to do and that's a courtesy to you so that when you do submit for IPRC that you have minimal comments to address at that time so again we're kind of doubling now we have the pre-sub so I think I don't see any reason why we can't have Drew like you said it was just one that went through I think this new process we may have more that come in so then we have when our auxiliary review is done I get the DPA MNC ready and then we execute DPAs of course is right before IPRC so this is steps during IPRC what happens there I take a look at the plan sheets look at the scope of work I come up with a cost shared table I use your quantity takeoffs for the whole project I basically take out all the all the items that apply to the scope we enter that calculations unit prices and we come up with the table and of course we just kind of go back and forth until we get the quantities right and the items right during the bidding process so this is the important decisions that really drive the directions we're going is does your developer want to go private bid do they want to go public bid right those are the really biggest and what drives that too is what kind of financial guarantees are they wanting to use so that's really the two really biggest decisions that kind of drive the direction that we go and how we can go to MNC as quick as possible now of course only if it's over a hundred and K so then we have once we get MNCs ready we do the pre-preparation for like the CFA execution so this is us getting tables over to the contract management office and let me go right into the next slide because this kind of gives us we're going to talk about public bid and what that looks like so I won't go over every document on this list here but this is the public big checklist I only want to point out the bottom which is the equity goal when we do have an equity goal assigned there is a few steps not for well for both of us right but for me internally I have to coordinate that with the MBE the diversity and inclusion group and then we kind of work together to get all of those documents needed for them to give us a goal so I just want to point that out that that does add a little bit more so this is a big announcement some of you may not know I we just realized that I'm going to show you this real quick the the equity goal now requires three weeks of advertisement so that's something really big that you guys probably didn't know we typically had two weeks for public bid projects but if you have an equity goal we're required to do three weeks so again these calendars are going to be in the slide so for your reference Bonfire is something that went into play in January and I think we only had like maybe one or two that go through and still kind of working out some bugs but so we're trying to get up with technology and this is an online platform so forbidding all questions planned downloads and submissions go through this Bonfire software and answers to the questions that were provided either during the pre-bid conference or through a cell will be provided by an addendum for the actual bid opening the opening still is in these count council chambers no paper bids are accepted everything is done electronically through Bonfire the bidder name and the total bid cost is read out loud during the opening it is evaluated for the lowest responsible bidder it'll be performed through Bonfire and it's done with a panel of city staff along with you guys and of course the developer or consultant is the one to notify the winning bidder MNC timeline so this is really important for you guys right well for both of us because we're trying to meet deadlines I'm going to just go forward a bit for with the MNC council date I just wanted to bring your attention I wish I think there's a red thing on here right yeah this routing date here that's the dates we're looking for those are the cutoffs so I'm just going to point out I need at least two weeks so if your bid was open and it's awarded I need two weeks from this routing date so these are really important to coordinate and we really try our best to give you a milestone timeline starting to do that up front as as as much as possible so that we can try and hit your deadlines you have deadlines I have deadlines and so I appreciate you guys working with me I want to remind you that council dates unfortunately they're subject to change modified canceled outside of our control so just so you guys know these are the dates we're trying to shoot for here um before I end my part I'd like to touch on change orders change orders require MNC when they're over 100k cumulative from that very first contract amount that that council approved so again if it's cumulative over 100 so that's decrease increase 100 100,000 an MNC does have to be executed again for any changes so change orders that do require whether the city is changing so for example you have a change order and it's paving or it's water and you had sewer city participation we still take a look at that cost share table as you see now that cost share table shows developer cost city cost in total so it's going to also be relevant on the on the change orders that same table is going to say developer city and total just so that we make sure that our contract amount is very transparent throughout the construction and so whenever when we do have change orders they are signed by the sponsoring department legal our assistant city manager and it's recorded by the city secretary office and then probably the biggest takeaway I wanted to say about change orders is that if there are any limitations meaning like the unit price differences if the cost increased past those limitations the delta is paid for by the developer and lastly when are we going to get our money so typically reimbursement is done at green sheet now of course the reimbursement is already negotiated in the term sheet right so that discussion would have been done well before this time so typically it is green sheet it is also detailed in the cfa contract and if you have a design procurement agreement it is the design services fees is detailed in the design procurement agreement one really important thing please have your developers register through the purchasing division division online we want to eliminate as much delays in receiving payments one thing I didn't put on here is payments reimbursements can be checked or can be a ch we do recommend a ch because processing is done three times a week as opposed to one time for a check a week so just kind of plant that in the developers if they if they want their funds quicker a ch is the best route to go and now we have our updates and overview by drew thanks for your time we'll do q&a after drew finish this up yes thank you melissa can everyone hear me yeah I think I'm I'm running now and I just want to press one point that melissa had on those change orders so again change orders are cumulative so if you have a change order one for 60 000 and the next one is 40 000 you got to go to m&c so it's each it's not a change order over 100 000 it's a cumulative effect when we have to go to m&c so I'm not going to read everything in here a lot of this information I just wanted to make sure we had in the slide so that it was available to everyone here so we're going to just quickly talk about the standard cfa exhibits we have one change to those exhibits I know everyone loved having c1 c2 z x y z no one no one knew what the lettering was so we've gone ahead and said okay location map and then exhibit a is water said that be sewer c is paving d is storm drain e is street lights and sign improvements so still combined but under e and then f we're adding in that traffic signal and striping improvement so making it a lot more easy to follow um this is getting implemented under legacy so any project coming under legacy needs to follow these exhibit lettering um I'm not going to go full into this but you know over the last few years I mean we're talking five plus years there's been a lot of discussion on what needs to be in the cfa exhibits and between the city and the development community it was decided they just need to be stick figures we need to we need to outline you know the basic uh infrastructure that's being put in uh so all exhibits require the owner developer information consulting engineering firm information the city project number and that's important because if the exhibits get separated we want to make sure they get put back together uh legend scales and the line work additional items like pressure planes pipe abandonment various uh pavement thicknesses all of that we don't need to see that in the exhibits but a big note is please note that all infrastructure that you are connecting to that is not construction needs to be labeled as not existing infrastructure and provides the development face name and the cpn on the exhibit this matters even if the project's in construction if the project hasn't been green sheeted and the infrastructure moved over to the city it's still considered non uh non-existing infrastructure okay um I'm not going to go through each one of these unless you'll just like to hear me drag on but I did want to make sure that y'all had the information on each one of these exhibits so um we'll have the location map exhibit a b c d e so all the information that you need to provide for each one of those have been outlined here please use those as you reference as you're getting those c of a exhibits pulled you shouldn't have any problems from us um so I want to touch on phase and concurrency a phase I there's no changes to phase and concurrency a phase is part of legacy just kind of want to do a brief overview because a lot of people have questions on that so a phase c of a is where a single developer is responsible for a multi-phase project in which a parent project or the first project in the sequence provides connections to both above and below ground infrastructure to a child project I think we all understand what phase is developers come in phasing out those components but everything is owned by that developer concurrency a phase or when multiple developers are required to work together to provide infrastructure delivery to each driver so we have got neighboring communities one is putting in a sanitary sooner that the other one needs to connect they've made an agreement that they're going to work together on that that's a concurrent cfa so for phase c of a the developer must acknowledge that they and all parties contracted under them uh under them in the cfa understand that they are proceeding at risk and absorbing the city from that risk all forms of financial guarantee are allowed to be used in phase scenarios all easements necessary for all infrastructure uh construction must be obtained and filed prior to the project's pre-construction meeting so we need to make sure that all easements is you know easements by separate instruments things like that have been taken care of before the project goes to construction in single family projects phase b the child project can obtain a recorded plot but uh or cannot thank you I was like that doesn't make sense cannot obtain a recorded plot but can obtain an executed cfa to construct related public infrastructure and then in construction projects uh plot should be recorded with a hold placed on the building permits and the certificate of occupancy will not be granted until the cfa infrastructure has been accepted concurrent cfa so the parent project we're going to call developer a must have a project that has reached compliance prior to the child project submitting constructions to ip or c pre middle so we need to make sure that we're having that time frame so this is all working out in a good time so that infrastructure from a can be in place before b comes online developer a will enter into a standard cfa which will now contain language absorbing the city on any of their phase projects developer b will need to submit to the city at first review of the ip or c plans notification via the ip or c checklist the cfa application uh that there's notification that this is going to be a child project and we'll be connecting to future and unaccepted infrastructure again we also want to see this on the cfa exhibits make sure you're talking that this is non uh existing infrastructure completion agreements are not allowed for parent or child projects of concurrent cfa's if a developer sequentially wants to be added but there is not an agreement from the previous developers that developer must wait on acceptance prior to starting infrastructure so a and b coming in at the same time they've decided to work together they're coming in c says well you're coming in i want to do that on my property and a and b have already moved through the process and they're not trying wanting to connect with c c's got to wait till a and b is in place and the uh infrastructure's been accepted before they can move forward so we're going to touch on some other updates so these are things like i said that are on a horizon we are not um bringing them up yet but i want to make sure everybody saw them now so ip or c calendar in the revised webpage both of those have been uploaded so the revised webpage is here you can find the calendar there that's also where we're going to put the presentation and we're going to be adding a lot of the information um based on legacy and all of the discussions we've had today there so that's something that we're going to continue to upgrade continue to provide um information we're going to work on the creation of the new express cfa record express cfa is not changing but as many of y'all know they currently use the workflow that we have for the standard and so you get a lot of conflicting notifications that don't make sense for the express cfa we're needed time to roll up a legacy so we want to start with that get y'all um moving on legacy first but now we're going to take a step back and say okay let's get express cfa running exactly how it is make sure you're not getting 40 notifications that you don't need to know about um so that's on our horizon here a street closure request this is something we're looking into more and making sure the pm has an understanding of when the street closures are happening make sure that we're getting all the information to you guys if there's a street closure longer than 10 days m and c is required we need to make sure that y'all understand that because it could change how you do your construction or your delays if we need to make an alternative route things like that um so we're trying to make sure we have a full understanding of that process and then we're going to get that out to you guys uh standardized construction product submittals so this is something that we've been working on for a few years and it kind of got put onto the back burner but we're bringing it back up because we know it takes a lot of energy for those contractors to pull all of our product submittals together especially when they're using pre uh approved products we don't need those full submittal lists when we're using pre approved products so we're trying to standardize what needs to be provided to the city what process we use for substitution across the board and how we review uh not just water sewer storm but tpw components like paving and uh street lights um and storm so we're working on getting a system for that again we don't have anything in place right now right now we're continuing with submit those the pm will review and provide any comments that are needed um but we're hoping to get this standardized cut the time that the contractor has to get these pulled together also create a way that we have an exact list of what products were put into each product or into each project um the next thing is the release of construction bonds so we're talking about the payment performance and maintenance bonds currently those are held by the contractor or the consultant um i know in the past the city actually had those paper bonds with the seals so we're in discussions on legally who needs to be holding on to those how we release things them things like that and finally we're also looking at certificate of appropriateness that may be required for submittals when pedestrian lights are required in design districts and emu projects uh this is something that would benefit us as well as y'all um we don't want to get into a situation where everything moves forward and then you have a hold for zoning requirements or for best industry and that wasn't caught during the iprc by adding the certificate of appropriateness or work us having some mechanism to work with zoning so we know when that's required it's going to allow us to make sure that all of those um items are put into the infrastructure plan and we're not having to have change orders or anything like that it's also going to let us know when zoning has uh waived those so in a lot of cases you may come in you got a waiver because it just didn't make sense where you were at right you have one street light in the middle of a road that has no other street lights uh we need to know when that gets waived so that we're not providing comments that they're required and making you put something in that you don't need so you know here's all of our contact information so again i'm andrew goodman that's my uh contact i also go by drew either one is fine just no andy and we're in good spirits um we have to bleach the tailor back here and jose as well and then here's all the information for our project manager so if you need to reach out to them that's all their contact i will note isildine is our newest one he's been with us for about three weeks so he's going to be taking on a lot of my older projects so if you see his name pop up that's who he is we'll make sure to make introductions whenever y'all swing by city hall again uh and we're working on filling our last vacancy there so we're in interviews this week actually and then here's the contact for melissa if you'll have any questions about city participation for the water and sewer lines uh she is a great resource as well as pretty much everything else in the city um so with that we've got questions anybody feeling like the panda is this just the worst experience you've ever had in your life and you want to chat about it uh don't feel like panda but um the two questions for melissa um on the unit rates that are in the ordinance the 2019 unit rates is there any plan to update those absolutely it's under review at this moment okay any expected timeline on that three months six months a year no okay i don't have an expected time for the next one okay just know it's actively being looked at right now okay second question is on the cost participation um does cost participation include any portion of the design cost a proportional share of the design cost or anything like that it can and that'll be negotiated at the term sheet okay great yeah one other thing i wanted to point out um isabel sierra who's sitting right behind me will also be taking part in projects for city participation so she will also be a really good resource uh a couple questions thank you all um one um when is the maps go requirement going to go away since most of my engineers don't even know what that is um not really but kind of serious um the next one is on the phased cfa um is there a straightforward way to more for project that is once was a phased um cfa project and let's say that parent project reaches green sheet you know well before sometime before the child project you know is is finished and so theoretically it's no longer a phased project in a sense where the parent project is fully accepted and has green sheets is that just the cfa amendment at that point you go through the contract uh through um you know julie and rebecca's group to do that um so that you can release some of those sure you know kind of conditions from that yeah yeah so uh to touch base on maps go i understand that there's some archaic components but a lot of uh state uh entities still use it like text dot and so when uh our transportation engineer chuck is looking at it and wants to make sure that he's doing the street use um correct he uses a lot of those maps go so we're going to keep maps go for now um hopefully a new system will arise and people will start getting some of these things that are a little outdated out of the way and we'll be able to revise that um but as of now apps goes here to stay um the other question for what you're talking about on a phase the phased language within the cfa yeah so if you let's say you had two projects that were originally phased the second one gets delayed uh either kind of pauses in ip or c or whatever the situation and the first one gets green sheeted so if that second one hasn't gone through cfa then there's not language that's needed if we get to the point where this one has been completed and we need to reevaluate the language within the cfa that would be a cfa and at that time and yes you would go through the contract management office for that uh just make sure again anytime that you're dealing with changes to the cfa your p8m is cc that way they're aware of those changes as well any other questions all right i'm going to turn it over to vick okay so uh i've been hearing chatter as far as what does vick do around city hall now he was over ip rc he was over dsws he's got multiple hats so uh just let you guys know i am the senior capital officer project officer for the development services so uh i'm over ip rc but drew is the engineering manager so feel free to reach out to him if you can't reach out to him then you can reach out to me and then i'm also over this new uh sit program have you guys heard anything about it okay so i'm gonna touch briefly on it we're gonna have some upcoming uh seminars uh we're looking at doing a dev 101 in the next couple of months and we'll elaborate a little bit more on the sit program but with the sit program you guys have always heard you know miscellaneous projects has taken too long how do i get these small scale infrastructure projects built so the program is going to be water sewer paving drainage on the drainage it's going to be minor drainage improvements extension of inlets laterals so on so forth it's going to be the same criteria that's outlined for the express cfa uh so if you have any questions you can always refer back to the cfa policy on that uh so what we're going to be doing is next week we're going to be rolling out phase zero phase zero is only going to be related to pedestrian lights any flatwork that may come up we'll look at that um ideally we're you know we've got five design engineers that are going to be help us helping us out with the designs right now uh so you guys will submit the request to us we're going to evaluate just to make sure it fits the criteria for for sit program and again i'm sorry sit program stands for small scale infrastructure projects customer service with with a cup of tea let's put it that way um so with the program again we've been asked to accelerate it because we've had a lot of pedestrian pedestrian lights have been needed to be installed for small scale projects so eventually once we get fully staffed we're going to be doing everything in house design so you guys come to us provide you know whatever the scope is we'll do the design we'll have a pre pre qualified contractor on board so all you guys would have to do is give to give us a design or give us your proposal we'll do the design provide the estimate you guys got to pay for all the fees that are required for uh the project so uh we will give you an estimate uh until you guys pay that estimate just like a WMP we're not going to go to construction this is a self-sustaining funding uh program funded 100 by the development community by the developer there's no city cost participation nothing nothing from the city's involved on this on this program so uh phase again phase zero is going to be the headlights and any incidental flat work driveways we can work with you guys on that phase two is going to be uh we're going to be scaling up uh to potentially doing water and sewer extensions uh taps so and so forth so eventually like I said we'll be taking on a lot of the minor infrastructure so there'll be somewhere down the road where we will you guys will longer be required to do a WMP those requests will be housed under my under my new team so Jenna Anderson is the program manager for the SIP program you can reach out to her if you can't get a hold of her they can always reach out to me so I just want to touch base with you on the new program that's going to be coming out pretty soon and again we'll go into full detail in our next dev 101 which I think will be in the next couple of months from what I've been told so that being stated appreciate all the attendees in person everybody that's on virtual hope the information today that we everybody from development services provided to you was useful and uh there's no other questions we're going to conclude the uh seminar all right have a good day thank you all so much