 Good afternoon and happy Earth Day. I'd like to call to order the meeting of the Board of Directors of Community Television of April 22nd 2019. I just want to make sure I grab the right agenda here. Would the Secretary please call the roll? Yes, Chair Mizziers. Here. Director Hall. Here. Director Rand. Here. Director Mannheim. Here. Director Lorenz. Here. Director Augusto. Director Owen. Here. Director Azant Gonzalez. Here. Director Lazener. On. On. On. Yeah, that one is that one. Yeah. Yeah, what is last name? I should know it. Thank you very much. All right. So I think we have a quorum one, two. Okay, so we can proceed as the Board and next we'll move on to oral communications. Is there anybody here who'd like to address the Board? Seeing none, we can move on to item number three which is consideration of late additions to the agenda, additions and deletions to the consent and regular agendas. Would anybody like to pull anything or add anything to the agenda? All right, seeing none, we can move right along to the consent agenda, which is items four, five, and six. Item four is to approve the minutes from our March 25th meeting. Item five is to approve the recommendation of the Finance Committee to accept the March 2019 financial reports. And item six is to accept the recommendation of the Finance Committee to accept the CTV independent compilation reports for fiscal years 2015, 2016, 2017. And item number seven is the co-working space rental policy. Would one of the members of the Finance Committee care to elaborate on those items? Yes, actually I'd like to just spend a few minutes. First of all, item number six took a lot of work by MailSuite who does all the bookkeeping. It was quite an endeavor and what it involves, and I'll sell you a background, is you have to, for every invoice, put the background on it. And sometimes when you have a volunteer organization, the type of background you get can be different, can be sketchy or voluminous, but mostly somewhere in between. And what my role in was in it is I was asked by Mail to come in and go through each of these years material. What was the most amazing is 2015, 16, the amount of work it took. You could see in the paperwork to move over here, the bills, the moving, the equipment. And it was all done very well. I found a few little things that were corrected pretty minor in all of the amount of work that was done. And why we're doing this is that we're required to do an audit by the county. However, we have limited income and audit expenses have gone up and up and up over the years. So the county allows you to do a compilation so they can go through and see if you're keeping proper records, your invoices are appropriately produced and recorded. And it's kind of a, not a halfway point, but it's about three quarters. And the big difference is it's done without a CPA, it's done by another CPA, but they don't have to do a lot of certifying. And because we went through it ourselves, we kind of are self-certifying that we're keeping our books in order, which we are. And I'd like to thank Tom for his work on the finance committee. And Keith comes to a lot of our meetings and you do too. And yeah, that's what it is. As well as the chair. Chair, I just pointed to him. Whatever the case, it was a job well done. We've caught up, which is I think pretty important. And it represents a lot of work with the volunteers, the staff, members of the board, and whatever. But it did save us a fair amount of money being able to do this. And anyhow, so I just wanted to do that. One other quick thing, the co-working rental policy is simply in the finance committee, we realized that really, we've been in such a rush to get things done that we didn't really have any policy if somebody was late, how we handled it. So it put the executive director in kind of a funny position of having to kind of negotiate. And really, that wasn't their role. And so this sets out a policy. It's pretty simple. I mean, if you read it, you'll see that it's probably any landlord would follow something like this, but it's in writing. So if anybody says why, you can say this is why. So that was that. And also one other thing on the compilations, Keith Gudger also went through the final report to see if there was any particular issues. And it turned out he found one and number was transposed and that was corrected. So it's a pretty fine two combed financial documentation. I just wanted to add one thing, which is to thank the county for allowing us to do the compilation reports, because we had originally committed to do full audits. And then over time, as the cost of those audits have sort of escalated, and it's harder and harder to find somebody that would do an audit for an organization as small as ours. This really was a big step in terms of helping us as well. So thanks to the county. And unless anybody has any questions, I'll move the consent agenda. All right, we have a motion by Dr. Hall and a second by Vice Chair Rand. Were there any other questions, comments or deliberation before I call the votes? Just want to say thank you for all that time you put in. It was interesting. I got to live here for a while. All right, well, we have a motion and a second. All those in favor, please indicate by saying aye. Any opposed or abstentions? Seeing none, that carries unanimously. Great. So we can move on to item number eight, which is the oral report for our executive director. Okay, well, here's our report for the roll. Under financial the co-working and center is on track to be in profit this month. We're like a few dollars away from the exact amount, but we'll get there. We still have two more months to a week. So I'm not concerned about that. Five new companies slash individuals joined in April, which is good. I think we had five or six last month. So that's always nice. And one day I came in and there it was cold. Everybody was there was people in here everywhere and they were all hard at work. And it was very nice. Under paid services, we did 17 meetings in April. And that's kind of usual for this time of year, we can get up to about 24 during budget season. But the one thing interesting about these meetings is a lot of them were more than eight hours long, one was 12. So it's like even only, we only did 17 meetings, we did a lot of time, a lot of government hours. And they keep by the hour. Yes, they do. And spoke with one of the folks afterwards. Yeah, they're worn out. Yeah, they don't get dinner that sometimes. So it's hard for us to schedule. We don't know when that's going to happen. It's all about the public comment. So we do our best. And we have, we pay our staff a lot of penalties. So the programming Victor is still has almost the programming scheme done for CMAP. And CMAP is bringing on a new person next month. So they'll do a handoff. And it should be we should be CTV will be out of the programming business for CMAP and CMAP will be on its own. And the we have a professional producer wants to produce something in our studio that I've been working with some time he was thinking he would do it this month, but he got caught up in some other things. So now they think it'll be next month, but we should have a nice series a short series kind of like what we would call when TV is a season replacement series. It'll be about six episodes long. So and it should that should be great for us. And it'll be and it'll be nice programming for us as well. It'll also go on our station as well as others. Are we held up under our youth program, we held our equipment grant workshop, and only three people came and they none were qualified. They just weren't weren't non profit organizations. So so we're not sure. We're pretty clear we felt in our in our advertising, but we didn't get it. So I think we have to go back to the drawing board and figure out a way where we might target certain organizations and go visit them. I think maybe people don't know or they think it'll be arduous to apply or I'm not sure why people aren't taking us up on this. But we're going to take a more proactive approach. I guess some of the people that applied were pro for profit companies or individual. Well, what we did was that's every year people send it. Usually we get a few applications and they're just not fundable the way they apply. So we thought this year we'll do a workshop. We'll show them exactly what we want the questions they need to answer and how what we're really looking for. So it wouldn't be kind of a week. And the people who came were just one one person was just a member who was here for a workshop. We're like, well, it's a workshop about a grant proposal. And he's like, Oh, okay, I didn't get that. And someone else came because they wanted to make a show here. And somebody else than the other person didn't come was signed up but didn't come. So and that person was with a nonprofit. But yeah, so we're having sporadic results. But we will we'll we'll just watch ahead. Yeah, we'll take another tack. We'll try try it a different way. Well, hopefully we'll get the one application from the first person that came to the first workshop that we did. Yeah, yeah, yeah, we did get yeah, we did two workshops because of this. But then we got a really good an applicant we all we know we can fund. Other than being a nonprofit, are there any other qualifications? Oh, quite a number, actually. Well, they're they're the obvious ones. They have to be a nonprofit. And then the idea is to teach job skills with television equipment. So they need to have experience with teaching video things and best practices. They can't be working on VHS cameras or something like that. They have to know how to do this and have a real curriculum. So kids can progress through a series of things and series of units and graduate out with real skills. And so they have to have a place to keep the equipment that's secure. And those are the those are the main ones. And the others are not that not that unusual. But those are particular to this grant. And so what we find we're having the hardest time with is having a curriculum and a teacher and a real teacher, a teacher who's assigned to do that and knows that area. So we'll we'll we'll take another whack at it and then maybe we'll next year revise how we do it. But we still have we still have dollars to share. So we're hoping that people will take us up on this. How about we take the approach of the credit card companies and send people letters? You're pre approved. Up to $25,000. I like your style. So let's see under equipment and facilities. We did we did a fun thing. We did a we the Poppy Jasper Film Festival, which is a regional festival takes place sort of centrally out of Morgan Hill, but they also are in Gilroy and one of our CMAP board members is the director. So we did a CMAP did a lot of things with them this year. But one thing we wanted to do was write down the street from CMAP they were doing two sessions in a in a restaurant. And they had three hour gap in between the two sessions. So we did drop in reception for for film people during that three hours. And we brought out all our equipment and let them see the space and Ian and I packed up all the good equipment that CTB has and in a couple of loads transported it down there. And then Ian made some great flyers and brochures for people. And we did a thing about fiscal sponsorships. And then we we did an open house and people came in and thank goodness, volunteer David Goldman came and assembled the crane, which took him was took all his years of experience. And then and Ian assembled the dolly. So we had the dolly in the crane and people could try them out. And it was really fun. And we also had our 360 degree camera. And we had some the FS seven, a bunch of cool things. And we'd CMAP had a drone and a bunch of other things like that in the studio. And so we had a whole bunch of things in the filmmakers were very excited. And they're very excited at the price for the studio. We have people from LA have called asking about the studio is this right? That was good. And we were a we rented the crane and the dolly. Wow. So that was really nice. It was a really fun thing to do. Question. I'm curious. Is the CMAP have a similar studio that they rent it rents out? Yes, but theirs is not as big. It's a 20 by 20 instead of we've got a 30 by 30 here. And ours is better equipped. We have a light grid and curtains and CMAP doesn't use kind of a blank slate. You have to bring in what you want to use. So it's a little bit different. But depending on what you want to do, that could be just fine. So and photographers use it. Photographers use this studio to right. Let's see what else. Oh, on the bad news in the equipment front, someone broke into our storage unit and stole one of our cameras. So it was the fourth camera in this series that we have that was one of the sports cameras. It's a no use to a regular person because you can't shoot with it. It doesn't record. And you can't plug it in. It doesn't have batteries. You have to plug it into a control room. So whoever took it is not going to make anything. But I don't think they'll return it. So what if they're watching tonight? Oh, they're watching bring it bring it back. Have you looked on? Oh, yeah, we've done Craigslist and eBay and Ian called all of the camera shops and let them know about it. We called all the palm shops and alerted them. We made a police report. And as soon as we get the police report back, we're gonna we'll we'll put it in insurance claim because it's a really well, it's a very expensive camera. So we'll put in a claim to get to get paid back. And that's sad. We would be replacing these cameras probably next year anyway. But so it's not terrible, but it's just feels very uncomfortable that someone broke in so we're also going to make some other changes. We're going to we have a small room here that we call the server room where a server is. And there's other things in there. But most of them are paper products and things that you know, stuff that's not valuable. So we're going to switch out all the that stuff will put that in the storage container. And we'll put the the dolly in the crane inside that other room. The dolly in the crane are usually in there. But because we did this event, they were not. So we were kind of lucky. We only lost one thing and the 10 switcher also. Did they take the chairs? They did not. The rack is still there. The chairs have sort of filtered into here. So there are chairs around here somewhere. No, they're still more chastised. Oh, they are more well. Well, they've possibly sold some fulling chairs. We don't we're very curious. Victor's very curious at what they drove in with because they also took the empty camera cases for these cameras, which are huge. They're about the size of this table. The anvil cases. They're they're not anvil. They're I think they came from Hitachi. They have wheels. They stand up. They're almost as tall as me. You can roll the cameras around because they included the camera, the monitor and the lens. They're all in there. It's a huge and they're made for shipping. So they're all padded and they're cutouts just for those cameras. One of the equipment room in which we have some three lights. Yeah, it's like that. Yeah, it's a very, very good. Yeah, probably very expensive. Oh, it's a thousand dollar case. Yeah, they're very expensive. So that's sad. But we'll we'll make some changes so that that doesn't happen again. There won't be a thing of value with that container anymore. This is a good storage area. Was it just a padlock on there? Oh gosh, no, we had a tremendous amount of security. They came and spray painted the cameras that were pointed at it. Oh, really? And then they had bolt cutters and we had four locks on it. Two, two were resistant to bolt cutters and two were really hard to the combination wasn't possible to to to hack. And they worked on it with the bolt cutters for a long time and couldn't get in. But what they finally did was the hasp, the circle where the locks went through, they worked on that and they nipped and nipped and nipped at it with the bolt cutters. And finally they got some sort of pry thing and were able to break it over. I mean the storage locker is has to be repaired as well. Well, it's got four hasps on it. So I think when we're just keeping our extra paper towels in there, we can probably just use a couple of locks and not worry about that one. But yeah, and if something else happens, then we will get a storage unit like everyone else has in a secure place and we'll just have to drive to it. And we just don't have a lot of storage inside the building. So there you go. Also, the process to bring fiber to our building is still in process. I got another note from Barton James telling me that PG&E is still reviewing it. And his good news was they haven't said no. I'm just here at PG&E to review it because we have to use their conduit or something like that. Something like that. Yeah. I think it's the pole commit. Either the pole, maybe the pole at the corner possibly. Yeah, I'm not sure. I know in the corner of ocean is where the fiber is. So it might be either the pole or the trench, but whatever it is, they have the power. They're not in a hurry to help us. Also, under government communications, I sent off our annual kind of our annual report to the Board of Supervisors this month. Every year I write them a letter and tell them what we've done this year and what we plan to do next year. And I send them our budget after you guys approve it. So that's happened and that's off. And the Board of Supervisors will approve it in May. Are you going to be at that meeting or? Well, I went to the first two and then Kevin said not to worry about the next one. So I didn't go. And sometimes they asked me to go, I go. And they haven't asked me in the last two. I was thinking if you needed a board member to go with you. Oh, thank you. You've come in the past. Yeah, yeah. Well, if they asked me to go, I will. So one time, twice I've given a presentation, but the last two times they haven't asked me to. So we'll make the city might ask. So one time I went to the city. Also, I went to the county twice in the city once is one member, you know, I went. Yeah, let us know. And one of us, if we have time can go along. So you're not just there by yourself. I appreciate that. Thanks very much. Ask me. I'll give you a call. Um, we also sent out a letter to our government service people that we're raising our rate a little bit. We do that every year, just trying to get them up to the actual cost it is to the meetings. And this is our I think this is our third year of raising that rate. Just a tiny bit so that they can and they know because well, you've got the letter. I sent them every year and I warn them, but in the first one, we told them what we would do and we take, I think seven years to get up there. So we're working toward it. Publicity, we've done we're still doing first Friday and it's really been a good thing for us. We get a lot of different kinds of people in and this month we're having a photographer, which are really excited about because she does a lot of great nature, nature photography and a lot and she gives a percentage of everything she earns from her photographs to the Nature Conservancy, I think, or something like that, maybe save our shoulders, but she does something nice with it for the animals. And her name is Emily Pomeroy. And we are anxious to get photographers in. We hope that she will bring her photographer friends because we have photography equipment and so we want people to know what we do here and that gives us an opportunity to show off what we're doing. So we're doing that and we also last time we had this really interesting artist who did all of these things that you've seen out there. She sold a ton at first Friday. So we're really excited that we could help the artist make some sales and a lot of people got to see the really simple video place during that. Keith kindly demonstrated that for people while they were here. So they got so we got a really good introduction. Someone has rented it booked it and we also want that was it. And we also did. We also do we always do virtual reality because that's sort of like it's the wild factor. How much do we rent it for? Is it by the hour or it's by the hour? It's twenty five dollars an hour. That's very reasonable. Yeah, yeah, we want to make it, you know, reasonable. Because we're non profit. So people get accessible, use the equipment and we're hoping we can train businesses how to do it so that they can get messages on their websites and and people can do a little bit. I will recommend it. Yeah, please. Oh, yeah, to put it on their yeah, a little video on their website from the chairman or something. Yeah, yeah. Well, I think it'd be great to have it because, you know, people have a hard time maybe thinking of what how to use it more. Yeah, use it will have more more ideas about how to use it. That's one of the ideas and the other is explainers. If you have something in your business, you're trying to explain products that you can demonstrate. We have Barbara Springer, who is our partner, is going to use it to do a series of explainers on trainings on how to use her software. So Keith kindly set up two profiles in our equipment. One is to just to use it the regular way where you record yourself and one is to record a browser screen. So if you wanted to demo software or show people how to use your website, you can do it that way. And we're working on getting out without an idea for a prompter situation. So we're we're working on that now. So it should be ever evolving. It is. Well, you know, there's so much technology. And if you I used to when I was a theater arts major, and one time when one of my early classes on how to build things, the teacher said, if you're ever thinking if only there was a tool who does this, there probably is. And it's kind of like that in technology now. If ever you think if there are only a tool that would put captioning on your browser screen, there is. So now we're we're looking into that. And so we're, Keith is really great about taking ideas and figuring out the technology part. So it's been a good it's been a great, a great thing for all of us. And I think it's going to help the community. So that's that's my report. Thank you very much. Any further questions from the board? No. All right, moving on words. Item number nine is a report from the ad hoc strategic planning committee. I know that's still in process. Is there anything to report back or we're going to keep you in suspense. Keep it. We are continuing to meet. We're meeting. We're meeting every other week, and we'd hope to finish in April. We won't. Okay. But but it's all good. It's all good. Yeah, really, really good progress. We're highly productive. Yeah. Why don't you nod over budget? Budget? Free bagels? Every Tuesday? No, right? Regals every Monday. Regals every Monday. So we don't meet on Monday. Oh, well, that's free. Okay. There's a free Apple. Oh, it's coffee on Friday. We do espresso. There we go. Okay, well, then we will wait eagerly further news from that committee. Do we have any summaries from the board retreat seven committees? We've heard about the RSVP, which was one of them. We've completed our first equipment lease. And Janice would be here to talk about what happened at the library. And I think we'll just postpone that report. Yeah, she's here. Okay. Well, then we won't check that off and move on to item number 11, which would be the report from the volunteer advisory committee was the volunteer advisory committee chair to comment. Sure. So we met and we we we discussed some plans for a producer manual for a new producer manual. Some of our members came to get actually quite large group and they wrote up something that they're continuing to work on. And so hopefully it will be a good model for people who come in. It's basically a lot of the stuff that we have been doing, but it was never written down in a sense where, you know, people could have access to it. So that was very good. And we also decided that we are starting up again, our orientations, you know, winter's over, rain is done, more or less. So Keith and I are going to an orientation. Boy, I don't remember. It's on our website. Orientation for community members. It doesn't cost anything. And then Frank, and who's here and Michael and I will do a camera class studio camera class. And we hope to do that on May 18th. I still have to hear from Michael. Frank and I can do them. And then for the rest, we will ask for another field camera class. And I don't remember when we said, I think we said we're going to do it every two or three months. Yeah, we need to do it soon, I think, because Rusty will go out with a grateful dad soon. I think it'd be like in June. Oh, good. So we can do it in May also? Maybe. I won't know. It's a calendar. I have a hard time talking my own calendar. But I'll remind him. I'll see if he wants to do it sometime between now and now when money goes. So that would be nice because then it may we have, you know, basically the end of April, beginning May, we'll have an orientation studio camera class, field camera class, and Keith will probably if there is interest, set up another studio audio class. And maybe you will come to them. The life of your skills. I'd be happy to. I know you've done a great job with that. So that's basically my report there's some questions. I had a question. So if you talked about the orientation class, I wonder if you could say a little more about who might be interested in it and what it's about. So this one is for the general public. You know, we've done in the past a special one for non profits, and that will come as a later point. But people will basically come with questions and we ask them, you know what they're here for. But we'll we'll run them. We show them some equipment. We tell them what we do here who we are what we do here and how they can get involved and what it takes to be a volunteer. So it's for people who are interested in in learning about TV production or getting involved with operating a TV station. Exactly. And also if they want to learn field camera and you know how how do we do that with the ventals and things like that and how the classes work. So basically if they come and say you know I always wanted to do this. And sometimes you know we have mothers and sons coming and fathers with daughters and vice versa. And they take the classes together and it's really a lot of fun. So I hardly encourage people to come to just to check us out. And and for nonprofits, we'll do a more detailed one. We actually have some showing of how to how to do video with your iPhone or your Samsung or whatever it is. So yeah, we just want to make sure that people have an idea how they can easily do TV or record things to put on YouTube or whatever it is. Creative expression. And is it is the orientation of prerequisite for taking the more detailed audio camera? It's not but it's you know because recommended when people come to the camera class, they started to ask us all these questions. And then we say that's in the orientation. But that's in the orientation. And we give them some information. But most be actually a lot of the people that have taken orientation, then sign up for the studio camera class. That's why we do it after the orientation. So yeah, it's a lot of fun. People have so much fun here, right Frank? He's smiling. He's smiling. He is smiling. We have a lot of fun. Excellent. Well, thank you very much Matilda. Appreciate that. Great. If there's no further questions or comments, we can move on to the nine number 12, the oral report of the board chair. So now that we have our first equipment lease program in under our belts, I was hoping to reach out to some other profits. I contacted the Moss since I worked with them a little bit on the Memorial for Peter McGat again and kind of keep the dialogue going. And they're currently in the process of finding a new executive director. Please don't leave us back there. But they are so they're holding off on any sort of equipment purchases until after that. But you know, I don't want to keep those channels of communication open. And I reached out to another local nonprofit who I knew know is looking at doing a large equipment purchase. And hopefully I can meet with them maybe with Becca in the next couple of weeks. And and then one other one, which I think would be a great candidate. So hopefully we can nurture those relationships and see what comes out. So that this is it for me. Unless anybody has any questions. All right, so item number 13 would be board member or staff requests for specific items to appear on the next meeting agenda. Are there any items which we need to add? No. All right. So we can quickly move on long to announcements. Any board members have any announcements? We mentioned there is check the website for the orientation. We don't want to miss that. And I would like to take this opportunity to thank our crew tonight, which would be Linda Janakis, Keith Gudger, Karen Scott, David Goldman and Frank Turner. That is that. And item number 15 is a German motion. Is there a motion for adjournment? Move that we adjourn. Vice chair. And is there a second? I second. Jennifer second. Not all at the same time. Director Eisenkanzala's. Okay. All those in favor, please say aye. Opposed? All right. We are adjourned. Thank you very much.