 Thank you, everybody, for being here today. It is Sunday, the last day of our work here from Atlanta, and I am so honored to be here. I'm also excited to talk about this topic, and it seems like AI is just everywhere. So, well, I want to clarify by the way that this is kind of a big introduction, but before I get into it, I could ask everybody raise their hands. Has anybody in here been trying or using AI? Pretty good. I also would like to know, has anybody tried to use it for project management? That's good. So I'll begin with a introduction to how to use it in project management. So as I go on, in project management, I should like a professional project manager if I could explain who I am. And what I do is I help agencies, small agencies, micro-assessors, or even small business owners manage the project. And that's how I kind of fell into it. Let me kind of give you a life story. So this is kind of a story telling time. And this is a real life story. It's not something I would wish on anybody. About eight years ago, yeah, eight to 10 years ago, we started our house and bought a business. And we had to move out of our house in 30 days and moving to a new location out of the state and take over the business in 41 days. So everything had to happen in a span of 40, five days, but we had to move out of our house in 30 days. This is where a project manager from a company had to finance. Get it? So my husband and I, no kids, but a dog and two cats. The house that we were living in, we were living for 18 years. Three bedroom racks, two cargo racks. And my husband was at the time working for time for somebody. After all, it was the time that we were doing it and it was the busiest time of the year. Time for shows, face shows, year-end wrap-up. Me, I was working remotely at the time, pretty late at the time. He said, you got this, babe, mm-hmm, yeah. So what I had to do was I worked backwards and figure out how to get everything organized we were moving out of the house in 30 days. In the house that we were living on for 18 years. The manager. For those that lived in the same house for 18 years. So you can imagine that there are things that we've accumulated over the 18 years, right? So I had to map everything out. So I start backwards, getting, making sure I had my truck for orders, making sure I had batteries, making sure I had the supplies, and then I had to map out what room that was in the tackle. And then I had to figure out where we were gonna live. Where I was gonna live, he was not gonna move in with me two weeks after I moved into the house. So as you can see, so if you can imagine that, I actually received my book, but it would be back for sale both. By room, I had dump trucks, I had donation days, and I needed to say it's not something I would recommend. It was the pound every day, because there was anybody. But I was able to move out of that house on October 31st, and I moved into my rental factory at that night, October 31st, with my dog, with two cats. And of course, the moving trucks did not arrive until two days later, about a second, I stepped on the floor of the rental factory for two days. And then I started on my new business a week later, and my husband joined me, two weeks after. This is where a pack of medicine comes in handy. And with my skill set, I figured if I could do that, then I could become a class of medicine for any time. And that's how I was able to convince people to hire me for class of medicine. So anyway, but that's my story. And that's kind of how I got into it. And then when AI started to go pack up, I started to think about, okay, can AI help with class of medicine? My answer was yes. I see AI as a tool. I'm sure all of us who've been using it, it's a tool. But you gotta know how to use it, along the process management task that we do in the day-to-day life as a practice manager. So the way I see it, it helps me to become more efficient, stay more time, make better decisions, and then more time to lead and mentor your team. As a lead practice manager, use that with not just putting together a book, putting together the document, managing the budget, but it's also leading and mentoring your team. More than anything. So that's how I look at the AI, because when you're managing multiple projects, you feel like the day is at. My other mission is that you're not struggling with that data to be able to lead and mentor your team. Okay, so that's where I was looking at. How do I use the AI to help me become a better practice manager? We're always trying to be better. So let's talk about it. If we're not using it, use it. And I want to try to demonstrate how we can use it. So in a daily life of a practice manager, we all know what we have to deal with. We have proposals, which help us collaborate and put together proposals, statement work, kickoff agenda, the budget timelines to get running, managing the process, with progress resources, change management, managing the scope treat. Everybody loves managing the scope treat. And then you've got your pre-runs, the longs, the post-runs, and then the rest of the sessions. We've got all that, right? That, that, that. But it's not just one website, it's multiple websites that we have ongoing. And then we have other things. We're also helping put together a complete standard of practices, sometimes the playbook, sometimes we put together training materials and then we're mentoring and coaching. So that's the daily life of a practice manager. So it allows you to do so many things. You can automate, it can pull real-time data, it can eliminate manual errors, you do tasks, it can also assist the scope treat and a whole lot more. And with other tools that I see that are out there, there's so many. The only thing I would say is I could recommend a few, but you just don't have to experiment and find the one that works best for you. I put down a few and like for the SOP, I recommend Scribe, the speaker before she said there's room and that AI that puts together the transfer. That's good. Scribe does something similar, but it's a little bit, the next level up because that is what Scribe's purpose is. Scribe over her purpose is for passive management. So the start process for AI is helping passive managers with the SOPs and other things. So I would recommend taking a look at that. I use chat open piece, chat open AI, and then Magi and other tools. But today I just want to demonstrate how you can use it for some applications. And then if you notice the click up introduce AI, notion has AI, right has AI, team work has AI. If not incorporating them in there, try it, but you just have to figure out how to incorporate using it. Who's using click up? Okay, how about notion? Okay, how about team work? Okay. The trick with AI is found is that you need to coach it so to speak. Okay, lay the foundation with the chat GPT. I use Google chat GPT and Magi and other things. By finding out when you profit ahead of time, you can get to and generate things that you want. I start with putting in your brand voice, your client, ideal profile of the product market, and then your company core services and values. So for example, the screenshot that I have up here, that comes from a chat GPT Thursday session. So in a minute, how what chat wants to know about you. You fill that in and blow to it. You can prepare how you want them to respond. And then this is my example. I put up there. I said that I provide web design, digital marketing solutions. And then I put in my mission and my passion. And then what my goal is, okay. And then down below is my brand voice. What I want my brand voice to be is my warm approachable. And if you notice, I got a session that says we provide the best practices and growth mindset in our knowledge, okay. So for a client. Now I'm not certified in product management, but if you are certified in product management, this is where I will put it. So that's the result that you generate. It will pull from the product management or the PMI certification best practices in the outcomes. Now I played around with it and tinkered with it. And I think this audience here, with free answers to small micro agencies and other agencies, I decided I would just focus on a certain level. But I know for a fact that if you put in a package of medical practices, that's the type of results you're going to get in the outcomes. So this is what you'd be mindful of. And I'm going to start demonstrating from here at this point. So when I say chef prompt and done is the type of question that you're going to educate chef prompts, okay. You're interested in what you want, the type of response that you want. It could be anything, really. And then I have some tips that I found that will generate the best results. But you want to be descriptive, be clear, concise, and then try to break down complex query experiments. We find your enquiries and set a limit sometimes and be patient. In this slide I will share at the end that you can download it. And for me, I've been a fair machine for my own part of management because with my clients, I've had to tailor, especially with the e-commerce agencies that I work with, I have tailored my chef query specifically for that client. And then for other clients, I've tailored certain chef requirements for that client. So if you are a certain agency, just to fill both sites, they have standard packages. She can have her project manager experiment and then create specific chef queries over time after they experiment and they become standard and that they can use it over and over again. Or they'll suddenly become a standard document. It's done, okay. So I'm going to stop here. I'm going to start demonstrating here. So this is the document where I type out to fill out, this is Chef2pt. Now my version is I pay for it. This is the customer expression. And this is where I plug in my brand voice, who I am, and then down below, how you want the chef to respond. And this is what I'm suggesting. So I'm going to pick on her again. So she's an agency. So up at the top, she sort of put out her type and who she is as an agency, her brand voice, her mission statement, the type of client that they serve, okay. And then down below, okay, how do they want to respond? So if they are a passive manager, if a passive manager is certified, that's what she's going to put in there. The best practices are passive management, certification, blah, blah, blah, blah, blah. Okay. But she can also mention, you know, what I asked about them. The voice tone, warm confidence, whatever that part goes in there. And then everything that is generated will come out of that. Okay. As a freelancer, the type part is also important. You need to know who you are as a freelancer. Okay. You're a client. You're a brand. You're a personal brand. Okay. How do you type? How do you engage? You put that up at the top and it down at the bottom. What type of response is that? Even though you say, well, I'm not a passive manager. I'm going to say, yes, you are. Yes, you are. You're a manager in a project. Okay. And here you are. You're going to say, week one, I'm going to be doing week two, I'm going to be doing week three, I'm going to be doing, you're going to be doing, you know, I'm going to say, look, if you want to get more efficient without making more money and be able to do more website classes, you've got to become a process manager. You can use ClickUp just for yourself and start doing it, organizing your process that way. So you can use this as well. So I'm going to create a new set. I have a paid version. It's $20 a month. That's the buy time. Buy time concerns. So you can use 3.5, 3.4. I go back, I've been going with 3.5. I find I get a little bit more better output results in 3.4 for some reason. But again, as I mentioned earlier, my tips, you're going to have to experiment. And you've got, so the outcomes you have to realize, sometimes the outcomes that the results should get, still requires your knowledge. Because you're a look at the outcome go, you know what, I need a Twitter account. And then you may make a decision, okay, this is good enough. I'm going to take it and put it in whatever I want and then just add. But what it's done for you is save time instead of just watching. But let me just show you. I created a smile for the color scenario. So my scenario is that we have a website that we're going to build for a CPA. So this is a scenario I created. So we're going to build a website for the CPA. And I've got a stakeholder in there. And I put in that we're going to build it with a WordPress. We're going to use some plugins. And I'm going to let's see here. I put in the hourly rate of a project manager. I put in a junior in the back end. And I put in a copywriter, UR, U.S. designer, and a quality assessment tester. Okay. So I need to create something. So, I'm going to take this copy of this document. And we're going to create a page. But I got all that, right? I'm asking about outlining the web. I've got a stakeholder. I've got the hourly rate. So I'm going to base on above. I'm going to start one at a time. I'm going to run it over one month. I'm going to create a project plan. Create a ... So what it did was it gave me a breakdown of the project plan. The home page. The back page. Server page. Blog section. Contact. Miscellaneous pages. Now I didn't say anything about the miscellaneous pages. Making suggestions. Legal. Privacy. Terms and conditions. Okay. And then the blog section. Now I did mention that we wanted some evergreen blog content. So it's making me recommend four evergreen blog topics. To write the content. Estimated hours. So break it all down. Total estimated hours for each minus hours. Okay. Now I put down that the project manager was part-time. Me. I'm fast enough. I was part-time. I also like my budget. So when there's a budget in there, we like to have a contingency. Every project manager has a contingency. And then when I put in a profit margin of 35% in that budget. So it came up with a total estimated cost per project cost. So I put in a contingency for each review. So this is the total cost to build that website. Right there. It came up with an estimated hours to build up all that. So you can look at that and go, ah, this is for if you don't have those standards as a piece. If you don't have to apply stuff. And you should start trying to figure that out. Okay. But you look at this and go, hmm. All right. Let's run with it. But let's say you look at this and go, ah, my car is not going to pay for that. I can't clean that. That's a lot of money. You have to play with it and tweak with it. But I wanted to give you another thing for that. My budget is, I guess, the burn down rate. Now the burn down rate is where I used to say, okay, the budget is $65,000. And I want to start up the timeline by spring. I need to know how much money I will be burning down each spring so I can stay within the budget. During the team, spring one and at the end, stay within the budget. Meaning, I'm not going to go over the budget if I follow this spring. I should be winding down and being able to launch a birthday within a certain timeframe. But again, but you can see how and the type of questions that you ask it can break things down for you, for a two column. Let me go to Magi. Now this is Magi that I've used which I like because this is what Magi will do for you. And this is the question that I asked using $50,000 for the budget. The question of create two columns, risk assessment of that same project the CPO website project. Okay. The bone rate the price of timeline to meet the price of budget of $50,000. With the price of module 35 percent we want to launch the website in 56 days. Same people with their hourly rate and this is what it did for me. But what I like to hear now for some reason, the CPP didn't come up with the same risk contingency that they stated. Price of run over time, miscommunication in average estimation, client unsatisfied and then the timeline milestone to pass and then down below I dive deeper into the bone rate. We want to create two based on above create statement of work by the boom, by the break statement time. Okay. I might use the type there and I'm too fit it's too much to ask for it. I don't have to worry about any type of and the only I can make sure about is this part where it's asked about the budget. Usually I don't like to let the client know I'm a profit margin that we're making in now. But that's it. I'm going to go based on above create kickoff agenda. Now, I think it's too long to kickoff agenda for 30 minutes. There's most kickoff part about 30 minutes and then you have a college asking for a client access and that you need to kickoff. Next oh, let's do some long stretchlets a pretty long stretchlet for update. It gets pretty much a lot out here with tickle theater. We view design, craft and responsiveness. It's pretty impressive. Functionality and performance. User experience. Availability. Content management system. Analytics and tracking. Security and backup. Legal and compliance. And then the user testing, the former testing and the final test. How many times have we ever forgotten about the four or four? Belling a grammar. Famous fabric lines. Those little things. Launch plan. How can we not forget about the launch plan? Post launch plan. Documentation. And this is the SLP assigned team members to the SLP. Okay. It assigned the team member to the SLP document for the launch shock. Update launch plan. Who is the reflectability guy for the pre-launch preparation? Did that in line with the step obviously to estimate the time that's involved with the team member? So as you can see, AI can really help with the process management. But you need to figure out a part of the project how to ask the right question and then it doesn't work for you. And just use it. But it does take some affirmation. And this is the result that I try to I affirmation was there some preparation for this presentation. But as I mentioned earlier I created a file for specifically for my clients and using my knowledge and I can treat and tailor it based on their needs. You can do the same. And I encourage you to use it. You can become better part of the manager become more efficient to lead the team to the next level. That pretty much wraps it up for my presentation and I'm open to questions. Big question right again. It's only been a long year I'm going to be so much more efficient now. My question is for some of the audience that my clients want to see they do want to see a rating chart just add that in if you are. Yes. You can You can do that Google Sheets How do you use Google Sheets for that? Google Sheets I added is I have this function that you can add kind of sheet GPT that you can incorporate with Google Sheets and you can ask questions and the way it works is that when you add a new let me see if I can there's this sheet here and then over here on this side you can be organized you can have whatever information like the last sheet part of it and put it in here and again you're going to have to spam it with it You can't put a lot in there you can take portions of it and put it in there it'll create foundations of the sheet and build it for you in there. It's not perfect at least the way I see it it saves you that time of building it this is the section that you would incorporate and then it starts to build up for you and that is how I was able to build this one to create the burned out short track to start asking questions within the sheet using the sheet for the particular project so that's the only suggestion that I would use and again there are a lot of apps out there you'll have to pay for and that's my concern there's so many project management apps out there and they're not just so costly especially when you're free you have to outweigh the budget so you have to pay for those 200 dollars a month for all these and I just feel like whatever you're using if it's teamwork or if it's a click app I would pay for the click app and maybe one more and then try using Google use within that and then just build what you can do with the knowledge on top of it the way I'm looking at it is we're trying to get efficient and be safe time and that's how the AI tools are I just don't see the sense of time 200 dollars worth of apps just use it where it's appropriate for what you do if you're doing nothing by creating SLPs I would recommend you pay for the squads because they don't match for SLPs but if we don't do a whole lot of SLPs you can do it with the SLPs and we'll be done with that Question back here I don't know if you touched on this or if Bryce didn't hear it have you experimented with BARD and what is your take on that versus chat team I have found great my personal opinion so it needs to be not at that level the examples that you had on there do you have a link or something because I just wanted to read through it just to see the verbiage that you used because I thought that was awesome I never really thought to use it for that I use it for AI for everything else and I never really thought to use it for but just to actually read through it get that sense of what you wrote and the type of verbiage that you used it's sort of like a link or anything that I could just click to go and see that it's certain show well you can download my slides but the examples that I put in here no I don't have this but I would be happy to if you contact me through LinkedIn or my email address I'd be happy to share that assessment so that you can use your questions through the experiment and try but again just to tell I put this event but if you need something to tell for your agency or for your needs or whatever I'd be happy to consult on that Thank you for the presentation I have a question for the future how do you see these tools change the landscape or migrating seas or small companies because for me it seems like we are doing the competitive competitive edge what do you see in the future that could be that could be a good question I mean I'm seeing it in so many ways and in terms of a tool I see it from the past as a matter of fact I see it as a tool as a way to stay time and how to be a little bit more efficient and get better data to make better solutions and also be a better leader I've seen it on the other side in terms of content I'm not saying to take off a copy right away but in the agency world is there a half of make better solutions is there a half of become better leaders in terms of better relationship with our clients with the information that we have and that's what I see if we use a property I have a two part question how much time did it take you to figure this out and then how much time do you think this has saved you maybe every week oh good question in preparation for World Camp I already talked to maybe 4 hours of experimenting and crafting and all the questions so I didn't even show you all of them so I would say about 4 hours often I'm not consistent about the product because I was experimenting I knew the questions I wanted to ask but I was trying to get the results that I thought were logical and right results in a sense were the outcomes I was looking for because I'm coaching the chat basically training for this event but for me as a project manager for my clients I would say it would save me and I was oh god probably another part of time how I'm in the way I see it between hours a week because I'm a manager of self in a week so anyway I can save more time so I can spend more time with people because I'm a client facing a project manager I would spend more time talking with my clients and more time talking with my team that I do generate a report so if I could do that that would save me probably another 15 hours a week that way perfect