 Thank you all for sticking around for the last session of the day, so I do appreciate you doing that and being here I'm Julie Stevens with RMS Tech Spa out of Charlotte and In my company we take the stress out of tech. So that's our motto and I do help with words or websites and Help folks with social media Do technical training that kind of stuff? So I'm always busy learning something new to be able to help my clients with that So I want to just start by Explaining what my word camp Y is and I added this because of the sessions that I've gone to For myself at work camps. I've always wanted to hear this when presenters are presenting. So I found this graphic and I thought it was super cool to explain Why I love being here and so we've got the brain here, which all our brains at this point are Enormous, I'm sure And so I'm here to fill my brain, but I'm also here to fill my heart I've been in sessions The last couple days that have actually brought tears to my eyes from stories that people have told I've met wonderful people here and thank you for some of you that I've met in The last couple days that are here today So my heart is also very full when I leave here and then those two things together Create those ideas and so when I walk away I Hopefully will take something that I learned here and transform it into something I can use for myself or for my business So I hope that you all have similar feelings as well I do want to mention now that we're truly officially started that at the top. I do have a Google link and I have questions on my screen that will pop up. So if you have questions along the way and Want to type them in there you're welcome to or throw your hand up in the air either way very You know, you don't have to wait till the end if something sparks in your brain. Go ahead and ask me So just a little bit about me here are some photos I That you've got a picture there in the middle of me and my husband We surprised wedding two years ago and surprised all the people in attendance with that wedding So that's why we're pushing there in our pictures. So that was super cool. I love the lake I have a little place on Lake Tillerie and that's where I spend most of my weekends I've got a Harley like riding motorcycles as well and then down here at the left are my two daughters That's us in Costa Rica. We none of us had had a drink out of a Coconut before so we had to drink true coconut water out of a coconut and they thought it was the coolest thing ever So that's just a little bit about me one other thing to note that I forgot to mention all of my slides are on the Workamp Asheville website. So if you want to access some of these slides They are there linked and then this brings me to my real love of my life, which is food Okay the picture up at the top left is From I've been talking about it to about everybody. I've met so far At biscuit head anyone eaten at biscuit head and Asheville Fantastic, so I went there yesterday to get my fix but super good food but this is part of my hobby to and as it relates to Google I am a Google local guide so I loved in my spare time to go try new restaurants and Do the Google reviews, so it's kind of my way of being a food critic without all the hassle of being one I just get to do it for fun So that's something that I enjoy doing. All right, so let's talk about Google and and what I want to talk about in this talk today is G-suite specifically and I'm going to go over several Examples of how I use G-suite in my business some ways of how I use G-suite personally and Hopefully give you some great ideas. First of all How many of you are G-suite users now? Fantastic, how many of you would consider yourself a G-suite beginner? Wonderful, I love that. Okay, so these are some of the things that are available in G-suite That would be your Gmail which for most people when they sign up for G-suite That's what they're wanting is they would they want the email system We're also going to talk about things like the calendar Google voice And Google Drive is a huge piece of that. These are not G-suite is not limited to this I could talk all day about G-suite and to be honest with you each one of these slides that I'm going to go through I could do a whole talk just on that one slide So it's it's it has so many great tools and so many great features I'm just touching on a few of them real quick today and giving you some ideas of how to use them All right, so Google Chrome is the first thing that I want to mention How many of you are fairly strictly Google Chrome users? Okay Fantastic, so one of the things that I want to mention here is that you do have Extensions and you can go to the Chrome web store to look at those extensions and I if you haven't done that I'm sure you have to some extent, but I try to go through every once in a while and just Take a note of new extensions that may be out there specifically for productivity and that kind of stuff. So Let me see. I lost my screen Oh, it's up here, that's why You can see up there at the top that I have a few extensions Loaded up there. One of the newest ones I found and I learned about it at working at Brawley was Loom, do you know any of you use loom? It's a fantastic tool for Recording steps that you might do so I do a lot of training whether it be online for my clients or in person Or I might just be working with someone and they need a step-by-step guide of how to get through something I use that to create that really quickly. It is awesome. Awesome. Awesome. So that was a nice little tip But that's just one of them that's up there to do is does another one that I love to use and a lot of these work with The Google suite okay to do this especially it will embed that your to-do list Items of things that you need to do right there on your Gmail screen, which is handy and it will also allow you to Send an email right to your to-do list, which is great And it'll link back to that email when you need to go back and do that action item All right, so I encourage you to look through those extensions if you haven't already The other thing that I want to mention is to save your profiles So if we go right here up at the top of our Google Chrome Experience we can click on this button and you'll see these are all my different These are my my husband and my kids and whatnot and various of the things that I have but I encourage you to go to Manage people have you guys done this before for different Chrome experience? So it will allow you to create new people within Chrome. Okay. I've run into several folks that have used this That's my daughter with a margarita glass. What on earth? But I've run into a lot of folks that will just log in as another instance in Chrome They'll I should say another instance But another user in that same Chrome window and it causes a lot of conflicts So if you're logged into two Gmail accounts in one browser window It It freaks out the world. So be careful with that I would highly Highly encourage you to create a new profile instead that allows you to have a login to everything brand new just for you So for example when my daughter logs in to Chrome She goes and clicks on her little Chrome person and everything that she uses whether that be her Google suite experience Whether it be Facebook whether it be whatever her to-do list whatever She's logged into that herself It saves that entire experience for her if she went to the Bahamas and logged in on a hotel computer in the Bahamas All of her stuff would pop up there her bookmarks her login information Everything because she logged into that one Chrome experience So I encourage people if you're not using that use it because it's fantastic The other thing that I want to mention is incognito mode and the way that you get to incognito mode Is up here at the top three dots in your experience? You have a new incognito window when you go into that what it's going to do is it'll kind of It'll change and everything will be like a light gray color, but you're just in a brand new window of Chrome It's not logging your cookies. It's not logging your history. So if you want to go to some of those websites that maybe you don't want your History or cookies or whatever to be tracked It's great for that. It's also great if you it's a quick and easy way to get someone else to use your Chrome experience and not mess with the data that's in there and not and When you close the incognito window anything that you've been logged into will log you out instantly So I like to use it for that for a lot of reasons for that as well. Okay? Let's see where we go Go ahead. Yes Mm-hmm in the same window or as a separate window Okay. Yeah, and it's kind of funky and weird to get rid of but if you'll I'll see you afterwards and hope you get rid of that Yeah, it is a little weird once you get them kind of stuck in there It's you have to go find the place to remove them, but I can help you with that. Yeah, okay? Yes unless you create the new user profile so This This if you go to the top and click on your person and see I've got all these different people Okay, so if I need to flip between My different lives, so here's Scout with Julie. That's my wine business where I sell wine So I don't want that mixed up with my other stuff. So I created a whole separate profile So when I want to go to that one I click on it It opens up a whole new brand new chrome window and everything is separate my logins Everything is there and so then I can just switch back and forth using this little picture up here to Armistek spa Julie and wine Julie back and forth Yes, when you when you open it up, it'll go the last one Yeah, if you're if that's the way you're doing it. Yes, that's the way that you should be doing it Yeah, there's a way that you can go to Gmail and and log in an additional user in the same window That's when you start getting complex. Okay Okay, so we don't see where I am All right, so the other thing is drive and this is a huge huge piece of Google suite in Google Drive you have documents sheets you've got slides you have a form creator You have drawings which we'll talk about in a second. So you have all of these different really cool tools that are either free or Cheap depending on how you have signed up to use Google One of the things that I want to mention here so if I Go, let me do that. I keep losing my mouse. All right. Here we go So if we're looking at the drive experience we have over here on the left side Some Your navigation essentially so one of the things there that I think is important to mention is The shared with me. How many of you? loathe Looking at the shared with me Okay, don't be scared Shared with me is one of the biggest complaints that I get is what is this place? I can't organize it. It's all crazy And it's a mess I Tell people Don't worry about shared with me Just let it be there in its own little land because those are all the documents that someone has shared with you So that you can edit collaborate work with them view it whatever it may be It's just something that it's just a place to keep it all in one little spot You're not going to organize it. You're not going to keep track of it It's always going to be a mess because the more people that share stuff with you It's going to keep updating that particular place But here's what you need to know about shared with me that if you're not using it will change your life If you're constantly going to a document because someone shared it with you and maybe it's something you use weekly Maybe it's something that your assistant created and shared with you or your partner or whatever Don't leave it in shared with me if you go up to the top of the screen There's a little button that says add to drive. Okay, so if it's in shared with me And if it's something that you use go ahead and add it to your drive Okay, that's going to put it under my drive up here at the top left and then It's in your land And if you want to put it in a folder or you want to move it around and put it where you want to put it Then no problem. Okay, so you can do that So don't worry about shared with me. Don't try to organize it. Just use it as it is the other thing I want to mention is the search I Have found that a lot of folks Don't use the power and awesomeness of Google search So over here if you're in drive and you drop down this little Secret arrow that Google loves to put on their products if you drop that down You'll see you have an option here to Change your search terms look for that document. So I have several Experiences where Folks have come to me and said I lost that document. I don't know where it is. I know it's it's gone Well, it's it's not gone. You just don't have it organized, right? And so you can come in here and search so I Don't always put things in folders myself I'm not a super organized person like that because I know that I can go in here and use the power of the awesome Google search bar and Be able to find that particular Document that I may be looking for so use that to help you okay the other thing here that I want to talk about in Google Drive is folders and If we're looking here, and we're creating Folders one of the ways that I use this with my clients I do create client folders because I keep everything Organized for my clients in in their own special folder If I'm let's just say I'm working with let me say let me tell you this if I get a new client The very first thing I do is I go in here into my client folder. I create one with their name I put a document in there with information on them whether it be their contact information Whatever because I know it's all going to be right there okay, if I'm going to do a Website for them, and I know that they are okay with using Google folders themselves I'll create a folder structure for them and share that folder with the client Okay, and I'll do different pages or different Documents for each page of their website and we'll kind of work together with making sure that the content is set up so that they can see What's in there they can add some stuff themselves, and we collaborate together to make that happen I'll create a folder within their website folder structure there that they can add all the photos that they might have that They want to add to their website and things like that so it's kind of cool if you have a client It's comfortable with that not everybody is but if you do it's it's a really cool way to Work with those folks and make sure that everybody's on the same page Especially if you're working from a distance and you don't get to sit down with them and and work on things You guys can see the same things at the same time all right The other thing is Revision history And I think I forgot to add that but let's just talk about revision history for a minute If we are in a document And I'm mad at myself right now because I forgot to pull this up No, I can do it. I can do it. Hold on. Do y'all use revision history? Huh? No. Oh, well then I definitely didn't do it. All right, so let me do this I don't think I'm gonna be able to pull it up. All right. Let me tell you about it so the document that I wanted to show you is This is a personal document bit but kind of a fun way that kind of makes sense to everybody. We have a Friendsgiving at my house every year So every year for friendsgiving I create a Google document Okay, and I send it out to everyone and it's on a public You know anybody can edit it within Google You don't have to have a login or anything just as long as you have the link you can get to it so Um Everybody goes in and they write. Oh, I'm Julie and I'm gonna bring mashed potatoes I'm Sally and I'm gonna bring green beans whatever it may be and they fill out the little Google document and put their information in there well, I can go back and Go under the file menu and click on View revision history. Okay, and when I do that it's going to break down that document By Tom by date and by user and show me exactly who has edited that document when they edited it What they edited so if they took something out it'll cross through it and it'll put a color Code on that cross through to show all that was Sally and we have determined We're gonna make all of Sally's revisions pink Okay, so anything that I'm looking in that document over the course of time I can tell Sally made that change. So here's another really cool way that I used that I worked with my attorney to create my website Contract and I already had one thanks to a awesome wordpress friend that I met Had given me their contract that they had been using and so I worked with my attorney to kind of look at his and And make some changes and adjustments and we use Google documents to do it so my attorney would go in and and Take things out add things and then I would go in and double check and I'll be like okay Yep I'm cool with that and then I would say okay I want to add this and I type in a little blurb that I might want Attorney would go in he would look at it and he would make those changes and approve it or say yeah I don't like that so that revision history was really cool because we did that over the course of a couple weeks and I could go back if I wanted to look and see oh, why did we take that out? I can go back and look at comments and all that kind of stuff. So the revision history is super cool I'm sorry. I didn't get to demo it the other thing about Google Drive That can be super cool, too is Talk to text so if you are if You are Using I'm having such issues here. Here we go If you are using a Google document, I like to use talk to text for Brainstorming so if I open this document and I go to tools and Then voice typing You'll see it pops up here I can click to speak and then as I am talking it should be Typing what I say and it's actually pretty fantastic at Getting everything correct and I can say things like period new paragraph And it will go ahead and continue typing I will pull this up sometimes if I'm driving around and I have crazy ideas in my head and I want to get them out I'll use this tool to For that. I'll also use this to I'll turn on the bulletting and I'll be like blah blah blah blah and I'll hit enter blah blah blah And I'll just I'll end up having this whole really cool thing Of a brainstorming document once I get done. So I really like using that Talk to text any questions so far. Yep Go ahead There are I don't think it's built in yet But I have there are extensions that will do that for you if you add an extension to Chrome And I can't think of off the top of my head the one that I've used before anybody know it No, I can look at I can look it up later and tell you what that is But yes, that those options are out there with extensions. I don't think it's built in yet though to drive So the weird thing is is this That's one way to fix it All right, so The other thing that I want to mention is add-ons if you go into Google documents Google sheets Google slides Whatever it may be If within the Google Drive suite, there's a button to click for add-ons and it's essentially a Google Chrome web store Just for that particular tool So for example one that I like to use in Google sheets is one called auto crap an Autocrat will allow you to use the magic of Google forms and Google sheets together and so when someone fills out a Google form and the data goes into the Google sheet It will email you a beautiful Google document that's editable of the data that the people have filled out in that form So it's it's really nice For gathering information from a client if you wanted to send them a Google form they fill out the information that you want from them and then you use auto crap to Send you a beautiful document that then you can put in their client folder Okay, but it's also saved in a spreadsheet so you can organize it and filter out and things like that of all your clients at One time, so that's kind of a cool. This is a side note All right So I encourage you if you have not yet to look at the add-ons inside of each one of those things because there are a ton of them and a lot of them are purchase things that perhaps you already purchase and It integrates somehow into Slides or sheets or docs. It could be another program that you already own That will work well together