 Hey everybody, thanks for coming to Drupal Community Events, how we've weathered the storm and what's on the other side. We have a lot to cover, so we're gonna ask folks to please hold your questions. We'll have Q and A at the end. We're gonna say a lot of words. We will hopefully enunciate well. Hey, that worked, cool. Great, so on the panel today, my name's Avi Schwab. I'm the project lead for mid-camp. I'm the board president of the event organizers working group, and I'm a technical product consultant for Imagex, a full service agency. I'm froboyandrupal.org and Aj Schwab on Twitter because Froboy is squatting on that name for a long time. Leslie, go ahead. Hi, I'm Leslie Glenn. I'm the organizer of Design for Drupal Boston. I also work on the New England Drupal Camp organizing team. I am the vice president of the event organizers working group. I'm helping lead the project browser initiative, and I do project management and customer support for Redfin Solutions up in Portland, Maine, so I came from Portland to Portland. So welcome, thanks for coming, April. Hi, I'm April Sides. I'm the human in the picture, not the cat. I am the director of Drupal Camp Asheville, member of the Drupal CWG community health team. That's the community working group. I'm also on a team for a virtual meetup about accessibility called Alley Talks, and I'm a senior software engineer at Red Hat. I am weak before next, which is now. Cool. My name's Matthew Saunders. I am the director of Drupal Camp Colorado, which is the longest running camp continuously at this point. It started in 2007. I'm a board member on the events organizing working group and helped to found it. And I'm also the board chair for Drupal Colorado Incorporated, a new nonprofit that was set up to support our camp. And during the daytime, I'm a senior, I don't know why it says senior director, I'm a senior manager at Pfizer, not a senior director. I'm not sure how that happened, but I'd like to be a senior director, that would be good. I manage a bunch of agile squads, 12 of them, along with three other colleagues. Cool, that's us. So as we've said, we are all part of the event organizer working group. The event organizer working group, or EOWG, started in 2018, we were officially chartered in 2019. There's a blog post on the event organizer's page, on Drupal.org, that has a lot of information about how we started, but it was kind of, we had a number of conversations at DrupalCon that all kind of went back to growing this group of event organizers, and then we decided to kind of make it official. So Lesla's gonna talk about our initiatives. So our mission is to support community-led events to grow Drupal through those events. So that's the real mission, to grow the adoption of Drupal through local events. The events include camps, meetups, Contribution Day, sprints, training, so any way that you get together to talk to Drupal, any Drupal event is considered part of what the event organizer working group, you know, is interested in. We focus on producing documentation and services that will help all of the different events use that information, whether you're starting up a new event or you're a seasoned, you know, been doing events for a long time, we hope to provide information to help all of those events and we certainly solicit all your input into that. We have three major initiatives going on last year and through this year. One is the event platform, that is to create a way for you to easily spin up databases for your event, not sorry, spit up a website for your event without having to do that from scratch. So that's the event platform. We also have the event information initiative, I don't know if you've seen the page on Drupal.org slash community slash events. That's where all events are listed, all the events that I just mentioned, including meetups and Contribution Days and all those things, including camps, are listed on the community slash events page. If your event isn't there, you should add your event there because that is the source that we're gonna be using to move information across the Drupal community. The third one is getting started in Drupal. That initiative is kinda like to, it's not really how to start using Drupal, it's why you should use Drupal, it's more leaning on the promote Drupal initiative, so it's a way for camps to have a session to say why, you came to this camp or whatever it might be, why would you adopt Drupal? What are the reasons? What are the great things about Drupal? How is it used, things of that nature? So that's what the Getting Started with Drupal initiative. We can use help from event organizers on all of these initiatives, so reach out to us. Real quick, one other thing, we have a monthly call, we have a board meeting, but then we have a monthly call on the second Tuesday of the month at 9 a.m. Eastern. We'd love everybody to join that call whenever you can. We also have a quarterly asynchronous meeting on Slack, so if you're not able to join, if 9 a.m. Eastern isn't a good time for you, join the quarterly Slack meeting and just communicate, contribute, give us your ideas through that method. We have a newsletter, so sign up for that, and then we have a Slack channel. So there's many ways for you to get involved. We don't have a lot of participation right now from global events and other events, so please reach out, join our group. The goal is to get information from you to share with other events, and for us to share information with all of you. Thanks, Leslie. So we're gonna take you through a number of things. As we said, this talk is kind of about how events have weathered the pandemic of the last couple of years and what we're doing moving forward. So the first thing we're gonna talk about is COVID and how camps have dealt with that. Yeah. So a global pandemic, a new event organized your challenge, right? We learned a lot about contract language with our venues. If anybody had contracts in the year of 2020, we learned what force majeure means and knowing to look that you can get out of your contract by those sorts of things and act of God. Otherwise you would lose your deposits and things like that. So good thing if you're doing an in-person event to start looking at your agreements in that way. And as far as like what COVID protocols you should follow for your event, you can always start with the venue guidelines. Like a lot of, if you're in a university, anywhere you are, they're gonna have a baseline guideline that they have to follow for their facilities. And then if you think that that's not good enough or whatever, you can add on to that, but it's a good baseline. And you can always try to provide masks and hand sanitizer as Drupal Khan has done. You can even see it here in the table, just making it easier for people to comply because we don't want to exclude people on purpose, right? Thinking about ways to communicate. What happens when someone gets COVID during or after the event? Do you tell them in your policy, like let us know so that we can let people know that there was someone. We won't name names because that's not appropriate, but I think it's important for people to know and be able to assess their risk. And if they go home from the event and they know there was someone there that they may have been in contact with, then they can test, they can not visit people who are immunocompromised and they're family and things like that and just allow them to make better choices for themselves and their families. And thinking about like social activities or I mean, I don't know, you could even do a camp outside if you really wanted to. If it's not too hot, not too cold and I get a rain done. We actually did that one year in Colorado. We did it up in one of the national parks and it was kind of fun. Yeah, so thinking out of the box and making your event a little bit safer with the open outdoors. As far as new normal, when I'm doing Drupal Camp Asheville stuff, I'm monitoring local data. I'm trying to keep up to date on what's going on in my area and just thinking about the fact that there are treatments more widely available now to prevent death and hospital overload. So and those things should continue to improve. Hopefully we're on our way to an area where we don't have to think about this quite as, as, you know, right in front of us as we do right now. And just communication is key. You know, encouraging folks to manage the risk and protect their most valuable loved ones and being very respectful of people's risk management and decisions along the way. Yeah, not everybody can or wants to get vaccinated, right? So we need to look at all kinds of different ways that we can accommodate folks, whether it's masking or distancing, making testing easy and so on. But I think it's super important that we respect other people's points of view and decisions. Yeah. Yeah, I mean, I think if anything that the last couple of years have taught us that, and especially coming back here have shown that, you know, we're gonna be dealing with things like this for a while. I think dealing with disruptions in the world is gonna be the new normal. And yeah, I think we're all kind of figuring out how we can deal with that. You know, and one thing that you might wanna consider if you don't wanna do a social like outside, for example, is maybe you rent a place, you know, an entire room or something like that. So you've got a little bit more control of who's coming and who's going. I don't know about you, but I feel a little bit uncomfortable being in a bar where I don't really know whether the people are following the same kinds of protocols that I am. But if you've got a good policy for the camp, and you feel pretty confident that people are following that policy, it's probably okay to get a bunch of people into those people into a room, right? Leslie? Yeah, and I was just gonna say, don't feel pressure to have to go back in person because a lot of other camps are. If you don't feel comfortable in your area, it might not be as, you know, they might have more cases or whatever. Don't feel that pressure. It's fine to still stay virtual. For another word, Design for Drupal, we're staying virtual for another year. A venue is too expensive to take the risk of not being able to have enough people come to pay for it. So don't feel that pressure. Just do what's right for you and for your community. Yeah, and that's a big part of what we're trying to do with the event organizers. Working group, it's not make Drupal events consistent. It's provide consistent resources for each event to be its own thing. So every event needs to make that decision themselves. Should we go to the next one? Yeah, cool. So the next kind of section we wanna talk about is content delivery. So this is kind of, we brainstormed a ton of things to talk about here. And when we pivoted to virtual, one of the things we needed to think about was how we're gonna do these virtual events. So in the beginning of the pandemic, the question was obvious. We're not doing virtual events, right? And we pretty quickly had to figure out how to move forward. So with mid-camp in 2020, mid-camp 2020 was scheduled for March, I don't know the dates, the third week in March of 2020. So we pivoted from an event that we had spent nine months planning for an in-person event. We pivoted that to virtual in less than two weeks. And it was a great time, but looking back on it, I was telling somebody yesterday, most of those were technical problems, right? It was just we have speakers, we have content, we had every, we'd sold tickets already, we had everything already done. We just had to figure out how to use Zoom, which two years ago took a lot of work. We had a bunch of people and we threw them at the problem of getting speakers to do their sessions on Zoom. And it worked and it was fine. You know, in 2021, after a year of everybody doing virtual conferences, we kind of decided to rethink what we were doing, right? In March of 2021, nobody wanted to sit on Zoom for another hour, let alone three days. So, you know, there was a lot of fatigue and the organizers as well, just kind of in the middle of the pandemic, none of us wanted to go through that whole process again. So we, you know, in 2021, we tried to make the event more engaging. We reduced the amount of kind of pre-prepared content and tried to bring people in for an unconference-style event online. I think we did a really great job. A number of our organizers did a ton of work to think about how an unconference with post-it notes and boards and discussion tables would look in an online format. And it was really hard because getting part of an unconference and part of engaging in real life is being present, right? And one of the things that I learned about virtual conferences is that it's really hard to be present for three days when you're working from home and attending a conference from home. And so we had to kind of grapple with wanting to engage people, but also, you know, knowing that they had pretty limited abilities to engage. And it was hard, but I think, again, we kind of did some really interesting stuff there. There, you know, there are even more questions around scheduling. Even before the pandemic, we had been trying to kind of figure out the best place for a camp in a week, wanting to balance the fact that most of us are getting paid to do Drupal now and it's not just our side hobby. So we want to, you know, we want to not take up people's personal time with doing work stuff, and we know a lot of people are not wanting to do that now, but we also wanted to provide an opportunity for people who were just getting started and who might have a full-time job that isn't Drupal to be able to get involved. Yeah, other things, you know, trying to think about half days, so to make shorter chunks of time that you were doing conferences, having meetups during lunch hours is something that we've talked about just, you know, as we move forward, the pandemic and the kind of changing landscape of Drupal and our jobs, I think, is forcing us to continually rethink how we engage people. And for our camp, we decided that we're gonna use Hoppin after we saw the association use it so successfully. And what we discovered pretty quickly was the same patterns that we had in place for the camp in person were easily replicable in an online format. In fact, we named the rooms the same kinds of things that we named rooms in our physical space. What we did discover by attending camps online was that nobody wanted to do a full day. We'd gone to, a group of us had gone to different camps where they had tried a full day online and it was exhausting. So we reduced our length of the day to a half day and we made sure that we had some social things that went on so it wasn't just talking heads, like we played games and enjoyed each other's company as well at the same time. This year, we've decided that we're gonna try to do it hybrid and one of the reasons that we've decided that we're gonna do that is that over the last two years, we managed to pull in an international audience which had never really happened before. And we might have a smattering of people, one or two people from out of country, quite a few people in contiguous states, but we'd never had a situation where we had speakers from India and from all over Europe. It put us in a position where Rachel Lawson was able to do some interviews for us and it was really compelling. And when we pulled our community, they said, we don't want you to just go back in person completely. We want this kind of content that you've been able to pull in. So knock on wood, our venues internet is gonna be able to handle live streaming. We're hoping so and we're planning on doing a little bit of testing prior to our camp in August. Nice and I think the format of the camps has changed since we've been doing them virtually. So I'm involved with one camp that went to all birds of a feather sessions. Another camp has a keynote and a contribution day. One day we were a three day camp and then we have webinars across the rest of the year. So there are different ways to think about how you present your camp if it's in person or still virtual. Doesn't have to be a full day of sessions as many other options you can choose from. Yeah, so we used Toppin as well and we did social events in Zoom. We did trainings through Zoom. So we kept a similar format. The things I'm thinking about with hybrid being a little bit tricky is that you probably need a bigger team or you need two teams like a dedicated team for supporting those who are not there in person and someone to our teams to handle the in-person and then probably like a dedicated internet connection or a hard line so that it's separate from the wifi because that'll be tricky. But I think that virtual events do have an audience and it may be a little bit different than the in-person camps. Like they are highly focused on getting value from sessions. They can't attend in-person events at all just for a myriad of reasons. And there are some people who are more comfortable even giving sessions and speaking at virtual events. So think about those kinds of things. And I think that we've seen now that there's an opportunity for new event organizers. Maybe you can't organize a local event. You don't think that would be successful. You could do global internet events. I mean, it's online only events. I mean, we see this in other technology spaces as well. This is an opportunity and I think for us anyway it was less expensive to do an online event financially. So you can get some sponsors. You don't need that much money or that many sponsors to do the virtual event. Yeah, I mean, and the one other thing that came up in the community summit yesterday is that when we started doing events, Matthew, 14 years ago, you said, yeah. This is our 15th year, yeah. Yeah, you know, it was really hard to get content about Drupal online. And so camps were the place that people came outside of DrupalCon to learn about Drupal. Now we have Drupal.tv, which is a huge repository of thousands of videos that have been produced at camps and events across the world. We have the DrupalCon video library. There's tons of resources out there now that produce content all the time. And so using camps and meetups as a way to engage people more, I think to me is even more important than that learning, right? So yeah, so we can talk about that somewhere. Okay, next up, Matthew's gonna talk about nonprofits. Yeah, so DrupalCamp Colorado over the years has tried to create a nonprofit three times now. And this last time, the third time was a charm. And one of the reasons that we decided that we wanted to do that was we needed, in 2013 we got big enough that we needed a formal entity to handle our money. We weren't in a position where anybody was comfortable having that money in somebody's individual's bank account. And we didn't wanna store it under somebody's mattress either. So in 2013, we approached the Open Media Foundation who set up a fiscal sponsor relationship with us. And that was really good until, again, we got to a point where we were large enough where we needed to be much more nimble around being able to make payments and so on. So this past year during the pandemic, a bunch of us said, hey, let's just figure out how we make it happen this time. Now the trick for us was the first two times we tried to do all of the paperwork on our own. That is daunting. Don't ever do that. So we worked with a company called the Company Corporation who took care of all of our initial paperwork for filing the articles of incorporation and then handed us off to an organization that they work with that specifically manages running a corporation through the 501C3 process. And what they told us was, it could be six, eight months, you may well have a situation where lots of questions are gonna come back from the IRS because we're doing the short form version of this. And what ended up happening when we went through our conversations with this consultant was they came back and they said, wow, you guys actually really know what your mission is. You really know what your vision is. We're like, well, yeah, we've been doing it for 14 years. And the IRS came back in two months. Didn't ask us a single question and we got our exemption letter. I would strongly recommend if you as a camp are thinking about forming your own nonprofit, again, don't do it yourself. It costs us about 1200 bucks and I can tell you from trying to do it twice before, the time that was taking us was, the value of that time was way, way, way more than 1200 bucks. So yeah, we can now issue letters when you donate. We can give you a tax deduction and we're pretty stoked about it. We did it ourselves. Yeah, no, and I would recommend Matthew's approach. No, so mid-camp was kind of in the same boat a few years ago and we decided to create the Midwest Open Source Alliance, MOSA. So yeah, like I said, we did all the paperwork ourselves both to incorporate as an Illinois and a federal nonprofit and that's been, it was a lot of work to start and we had kind of tossed it back and forth for a number of years, but it's been great and so we're using MOSA as an umbrella organization for a couple other camps, MWDS and Twin Cities. So it's worked pretty well so far. We've kept it relatively small but incorporating on our own has given us, as Matthew said, some advantages. Stuff like having our own bank accounts, having our own tax exempt letter to be able to give to restaurants or venues or whoever that we own that's not somebody else's. It's been really nice. Also just being able to get other services. So we have a Google Workspace that's free because we have an EIN, we have a paid Slack, we have a paid Slack that we got for free being a nonprofit. There are other services that you can get by being a community organization or being an open source organization but some of the bigger ones like Google and Slack are really just like, do you have an EIN that you haven't used, that somebody else hasn't used yet, yes or no? And by having our own EIN we were able to get into some of those. The other thing is if you've got a nonprofit set up, you can actually apply for grants, which you can't do if you don't have that status. So there are federal grants, there are state grants, local grants where you can actually get a little bit of cash to do something special that you might not have been able to do through individual or company sponsorships. Right, and one other quick thing, we didn't have a lot of time due to any of that so Nerd Summit is another one similar to what Avi was talking about, they exist as a nonprofit and they just took on some other camps as under their nonprofit. So we just go to them and they give us whatever paperwork we need. So that's another option as well. If you're a small camp and you don't have the time to go and do everything that it takes to create your own nonprofit. Yeah, and there's another option. We actually didn't have to transfer during COVID. We were already on a platform called Open Collective and our fiscal sponsor is Open Collective Foundation and you can apply online and they have an online all set up for accepting donations. You can even sell tickets on there. It's not super flashy, but you can submit an application. The events that we run are in line with their mission and so it's pretty quick approval. They're very responsive as a team. You can actually get a free G Suite domain account through them. You can get virtual credit cards based on your budget and balance. So that makes purchasing things a lot easier. The platform's fairly easy to use and they will automatically send emails thinking donors and send receipts and they also are starting to provide more educational support on helping us to fundraise and build communities and things like that. One thing I learned yesterday, Monday, one thing I learned this week too is that you can also use Open Collective and still have your own EIN, your own tax exemption stuff. So Open Collective provides a ton of resources that you don't have to use them as the fiscal agent for. Right, the way that the payment happens is they take a little percentage, like a 5% of your income. So when people buy tickets, when sponsor, sponsor, there's just a cut taken out and then I think if you use the platform, there's a small chunk as well. But I think it's well worth it, for sure. Yeah, definitely. Okay, cool, moving on. Next up, we're gonna talk about supporting services. So as I said, the event organizer working group kind of stemmed out of a lot of us trying to stop reinventing the wheel for every event. We are continually trying to build support services for events with the aim of continually enabling events and growing the Drupal ecosystem and space and contributors and training new people and bringing new people in. So a couple of things that we've been working on so far. The first is Code of Conduct Contact Training. Yeah, so this is something that I work on through the community working group. So there's a page on Drupal.org under the community working group called Code of Conduct Contact Training. See that three times fast. So what is the Code of Conduct Contact? It's finding a few diverse people that will be the contact if somebody needs to say that something happened that was not in line with the Code of Conduct. They can help mediate and help resolve things like that. So having this training helps those folks know what to do whenever someone has a problem at the camp. So it's a great way to contribute without giving back code. Once you do the training, you'll be listed on the website so that organizers, so as event organizers, you can go to the website and see who has taken the training and who to contact and maybe offer a free ticket or something like that as an incentive for them to come and help you with your event because as an organizing team, that's one more thing you have to put your energies towards and it's kind of a nice thing to have someone who's gone through the training be able to do that for you. So the trainings that we're doing right now are through Autor Tech. They happen generally once a month. We've got all the dates on there. There are also events in the community events part of Drupal.org. The workshop cost is $350, but there is a $50 discount if you submit a form on the page that tells you all about it. If you want the link, just let me know. But yeah, after completion, you'll be listed. You'll get a checkbox on your profile that you completed the training. Yeah. Yeah. So those trainings are fantastic. Even if you are involved in events outside of Drupal, it's really, really worth doing or sending somebody to. They're incredibly facilitated. Yeah, good. I was gonna say, for our camp, anybody that wants to take the, who's on the organizing committee, who wants to take the training can take the training. We have encouraged it. I actually think even if you don't end up becoming a contact for a camp, understanding what the training is about, I think helps a ton in just sort of conceptualizing what could happen. And I think it can also help you approach people in a different way than you would in a more inclusive way than you might have before taking the training. I thought it was fantastic. Yeah. Yeah. And Midcamp's been also funding anybody on our team who wants to take the training. And if there's anybody from another event who doesn't have funding to send folks talk to me, we can probably help you out. Another thing that we with the CWG have been working on is accessibility playbook. This is pretty new. It was just put together a year ago, a second ago. This is something that stemmed out of a few events that happened at a camp. With the intent of mitigating risk. In running events, we're doing a ton. We're taking a lot of work on, but there's also some liability. And in trying to run events, in trying to provide accessibility, there's always the possibility that your efforts may not be considered enough and somebody might want to take some action. So the goal of the accessibility playbook is to help events have some language around what they can and cannot provide in terms of accessibility. Again, it's a playbook. It's not a rigid set of guidelines. It's a number of resources that help you inform your own language around accessibility. We're all trying to do our best to provide accessibility, but just like anything else, accessibility is kind of an endless sink of things that are possible, right? There's no 100% accessibility when it comes to humans, right? And so knowing what you can and can't do, being able to provide timelines, right? To say like, we really wanna help and we really wanna make this the most accessible event possible, but if you come to us like a day before, we're probably not gonna be able to get you a human sign language interpreter. Things like that are important to kind of help make your event better and reduce the liability for your team. Yeah, so as Matthew said, it's a lot of information for you to be able to understand, better understand what you should be providing in terms of accessibility. Somebody may not come up to you specifically and ask for something, but this will give you information for you to think about, maybe I should be trying to provide this. And then what you put on your website in terms of language for what you plan on providing at your camper event, the accessibility playbook will help you with that as well so you don't have to come up with that on your own. Yeah, I'm gonna roll through this and then we've got Q&A. So yeah, the last thing is documentation. We've worked for a long time on playbooks for a lot of different things that are on camp organizing and event organizing and they've all been put together by the amazing, incredible documentation team. So if you look on, I lost the link, but on the Drupal documentation repo on Drupal.org there's a whole set of events organizing stuff. I made a short link, mid.camp slash events dash docs. But yeah, you can find that and we'll put some more links out about that. Yeah, so those are the things. We're gonna do Q&A. As Leslie said, we've got a number of things going on today around, thanks, event organizing. So we have a bof today at 2.30. You can join that to come talk more about events. We also have a table in the exhibit hall, 6.30, 6.35, and towards the back of the exhibit hall come there. We've got a ton of event stickers, swag, hats, and then we also encourage you to join the event organizers working group. If you organize events or are interested in organizing events, we'd love to have more help kind of growing this team. So with that, we'll take questions, we'll try and repeat the questions and give you some answers. You can raise your hand. Somebody's gotta have a question. No? Yes. So hi, my name's Jessica. I'm one of the co-organizers for DrupalGovCon. We've gone virtual the last two years. We're still trying to figure out what's gonna happen this year. We lost access to our space and for free events, which means we don't collect a lot of income other than sponsors and the DC area is very expensive to rent from. But I'm curious about Colorado and how you're doing. We too received a lot of feedback, especially with government being a big part of our community, which is not just in DC, about how they really appreciated access and that would hopefully keep us virtual. But balancing the, are you the renting of the space, the number of volunteers for the space and online, how are you doing that right now? So Matthew, I'll repeat the question. Oh yeah, so go ahead. No. So Jessica from GovCon asked, how Colorado is planning on balancing all of the things that they need to do to do a hybrid event with both virtual and in-person? So I'll start with the money part first. So over the last couple of years, we have added a sponsorship, which is our hop-in sponsorship, right? So we're in a position where people can sponsor the camp in the normal sort of platinum, gold, bronze kind of way still. But we added that hop-in sponsorship because we knew that we were going to need some peoples who are willing to help us ensure that there was live streaming going on. We were super lucky that we've got a college campus that we've been working with for, gosh, probably 10 years, where we've got an excellent space for the camp itself. And when we said that we wanted to come back this year, they were just thrilled, like they were just like, yeah, that's great. And they, in fact, this year gave us a little bit of a discount as well because we got that 501C3 status. So it means that we can become a partner of the university, which we couldn't do in the past. To what April was talking about just a little bit ago, we also have access to hard wires, which is gonna make things a whole lot easier for us to ensure that we actually can, in the major spaces at least, be able to run computers that aren't having to worry about spotty Wi-Fi and so on. We haven't figured this out though yet, right? We're in the midst of sorting out how we're gonna do all of these things. But it feels like, because we didn't change our format from live to virtual, it feels like what we're gonna need to be figuring out mostly is the technical piece of it. And we're a bunch of nerds, we can figure that out. You're gonna say, Matthew, I'm looking forward to your session at the next DrupalCon about how you went hybrid with your event. And the mess that it was, right? Yeah, I mean, sorry, the one, one other thing I'll say about that, the one thing that I've tried to do and we can't for a while that has been hard, but has been trying to encourage agencies or companies to sponsor the event with people, with resources. I haven't gotten any hits yet, but offering in-kind sponsorship or even more, trying to get people to resource humans, like that's always been a thing that we've needed. That's totally fair. And the way that we structured our camp, we decided this a number of years ago, we get corporate sponsors from agencies and so forth, but we also encourage individuals who can afford to do it to sponsor us on an individual basis, which means that we've been for the last 10 years or so whomever can't afford to pay, they don't have to pay. We want people to be able to access the camp, but our individual sponsorships from people have always been incredibly generous. We've been very, very lucky. And it's meant that we've been able to put ourselves in a position where we've got a little bit of a cash reserve. And I know a lot of camps aren't necessarily in that situation where they've got a little bit of money set aside every year that they can use to prime the pump the next year for the camp, but we've been super, super, super lucky. And in fact, our income went up when we made the camp free. Amy June. Low technology is just adding that link. And it did have its massive, but it was an easy way for either a virtual presenter to style in or for the audience to go in. Yeah, so just to repeat that for the recording, Amy June from Bad Camp, Amy June, Florida Camp, sorry, Amy June from Everywhere Camp. Said, Florida leveraged some really low tech solutions to going hybrid. So just having Zoom or having some low tech solutions that aren't foolproof, but still provide some level of hybridness can help. Yeah, we don't have another session starting in the room. We've just got lunch, so I think we can have a couple more questions if anybody has. All right, Jessica, go for it, yeah. We've had, especially since our event is so large, is a volume of volunteers to be from. People get burned out. And I find that one of the things that is a challenge for us is that when we do get someone onboarding that person and being able to explain to them all the duties that the person who did it before, has the working group considered or is thinking about maybe documenting key volunteer positions that we could reuse? Yeah, so Jessica from GovCon said they have a ton of volunteers. They deal with burnout sometime and asked if the working group has considered onboarding documentation or anything like that. Amy June has a thing. So I think it's redundant to be faster. And then there's accountability and there's all these things that come along with it. But the next year that redundant person is looking for that leadership role and then the leader is in the other section or whatever. But that fighting system has really, really helped a couple of exams. Yeah, so Amy June talked about mid-camp. We have a list of our roles and responsibilities and also the buddy system so that for every volunteer lead you have somebody backing them up that hopefully can take over the next year. So yeah, mid-camp, we have that. The group has definitely talked about documenting. On the documentation there is a bunch of information about roles that have been kind of collected that yeah, we can send you that link. But yeah, doing more documentation is something that is absolutely in the list of things that we want to do and we'd love more help with that. And I can speak a little bit to the burnout piece. A number of years ago all of my volunteers evaporated and I was doing the camp all on my own. And at the end of it, I was exhausted, I was messed up and we usually do at our monthly meetup, a retrospective of the camp. And I went in and I said, guys, if you do this to me again, there won't be a camp anymore. Like, I will not do this again. And there was sort of this shocked look, right? But the net result has been, we've had anywhere from seven to 12 volunteers at any given time since then. One of the other things that we've done that helps an awful lot is we've created a camp recipe, right? And basically that camp recipe is all the things that you need to do for the camp in order and it doesn't put in dates but it says eight months before, you need to do this, six months before the camp, you need to do this and it just has a list of all of these different things. So this year we've got a brand new camp project manager who she works for at InDesign Group and I handed the recipe over to her and she just started writing up tickets, right? And I think that if you do a combination of documenting roles and responsibilities, plus you've got a recipe, it puts you in a very good position where, I mean, I feel like I could walk away now if I had to or if I wanted to, I don't want to, but I could, which is really comforting, right? Like, having that kind of succession plan I think is really, really important. Yeah. Cool. Well, thanks, folks. This has been amazing. We appreciate the questions and your time. Again, come to the Boffat 230, come to the table in the exhibit hall, join the event organizers, working group Slack, hit us all up and enjoy your future events. Thanks for all, thanks for running the camps. Yeah.