 I want to put a non-public session for negotiations at the bottom in non-public, please Okay All right Somebody needs a document so I can't see it Yeah, somebody needs to put it back up to the top. Yeah, there we go. Okay a sign of timekeeper. Do we need a timekeeper tonight? I'll keep track and Try to move this along somebody Recording this but if somebody taking minutes, I can take minutes Okay, thank you Yeah, no problem. All right, do we have any You've got a couple callers here public people on the meeting I don't know whether they have something to say Um, we have any star star six done you there you go. Yeah star six time you have any public I just my name's like I'm Megan paint. I'm on the R sideboard. I just what I'm on the phone I just wanted you to know that I am one of those phone numbers Thank you. Thanks, and in the interest of minutes, I'm gonna put down Phone numbers if anyone else who's called in would like to identify themselves by name. I would appreciate that The agenda we're offering Megan which one of the phone numbers that you a two six three or oh three No three two eight two Okay, so we have two other Unless there are board members that are in Okay, no one on six three All right earlier Rob from work that was on the phone, okay, maybe that's who it is And rose was on the phone right rose of those three. Okay good So I haven't heard it public people wanting to public comment So we will move on to act to prove in but there are any minutes list on here to approve So reports to the board Bruce you're up. Yeah So I want to handle this request first because it's I hope all of you had I don't know how You would have had time to read all of it, but basically what it is is a explanation of the need to Shave five days off the calendar. There's two really cute actions one is For the board to decide whether they would forgo The hundred and seventy-seven days which is currently in our calendar and go down to one seventy-five We need a vote from the commissioner for the Secretary of Education to do that because That's not doesn't take us below the minimum number of days, so I'm asking the board if you would approve Shaving two of the days off the calendar in order to go down to one seventy-five and then I'll talk about the next step And Bruce, can I jump in here because we had a meeting today where we talked about this? Go ahead Okay, so very Alan that's speaking Yep, Mary Ellen and the the group has Decided the administrative team has decided they only want two days So this goal is for planning for Potential fall scenarios and it would be using teacher professional development to make that happen So I mean you can take a look at this and read it, you know in detail, but we know that families are stretched at this time We also know we've got a lot of planning to do to put together to make the fall happen the way that we want to and using all different scenarios and We also know that teachers did a phenomenal job and they kind of started without much notice and We think that if we could plan this ahead of time, they would be phenomenal, you know, they were a hundred percent They put a hundred and ten percent in they Had a lot of resiliency and grit and being creative in what they were doing I'm gonna go over this quickly here But you can take a look at the top part and then if you go down to the bottom part where Ray just sent us We aligned this to the teacher Evaluation system these are the things that according to the Danielson model that we evaluate teachers on and so we want to prepare this so that We can start the year next year no matter what the situation is So the first one you notice is planning and preparation There are some structures and systems that need to be put into place to have the rooms prepared for the new possible new Learning environment that we might be facing next year according to guidelines We also have certain materials that we need that we don't have now that we need to Inventory and order for the classrooms and the schools for next year We have to Put into structures Whether we're going to be face-to-face or remote and we do that by for the learning instructions and we do that by content core areas We want to develop some routines that are face-to-face and end in the remote learning so that if we do have to transition The students will be familiar with that transition. It'll be the same process either way And if we need to go back and forth multiple times, it'll be a smooth transition for teachers and families and students There's some curriculum. Yeah, yeah, and I'm not sure you have to sell this to the board. Okay. All right I think if they have questions, I'd rather that you just answer them Sure, maybe, you know, maybe there's not I think the the most important thing Is more to do with families and kids and it does our staff I think our staff has worked very very hard, but I also believe that there's there's some fatigue on the parts of families and and that and and the kids actually because they've they've kind of Go through this But I think maybe it would be safe some time that if people have questions they could ask Mary Ellen or Owen or anybody else that put this list together. That's on the call Bruce. This is Tara I have a question. Go ahead So is this work going to be done in conjunction with the COVID-19 Task Force that's being developed with faculty staff community board members and administrators Or are they going to be doing dual duty between the staff doing this plus the task force doing this and I think I know the answer to that because it's right in this document I didn't read word for word, but you can see it's in one of the paragraphs that This is going to be in response to the COVID-19 task force that they're going to be working in conjunction with each other They're not going to be working in silos I have a question you mentioned Mary Ellen in the top of it that you were looking like a round clock around classrooms You're looking you know you mentioned the phrase in accordance with guidelines Have there been guidelines about are these guidelines we're developing ourselves or do we have? guidelines from the AOE or from You know the CARES Act people as to how to you know kit out a classroom It's that the qualifies for CARES funding Which guidelines please and Carl you always ask the good questions and you probably know the answer But the guidelines change day-to-day minute-by-minute So we're being really flexible and as we learn what the guidelines will be when we enter school We want to be prepared for all scenarios So thanks for asking that but yes that that is the that moving target that we're always faced with Mary Ellen my question Is I know you've made the Assertion and Owen has as principles have it they put this together that getting ready now ensures Better preparedness when we open school I'm I'm a little I don't know about that It seems like after a couple months of Stopping this and I'm not lobbying against it. I guess I just want to make sure that You know that preparing now Gets us somewhere better for the fall And and I think that was the next part I was going to say Bruce about the curriculum and instruction piece That's especially the focus of course that I'm most interested in we work really hard this year We brought the teachers together every single week and we prepared about three weeks in advance now I think if we had more time to prepare that work and if we could make it so that would work in the classroom or remotely We could start the the ground running next year And we could be working on tweaking them instead of creating them right before we get into the classroom So that's one of the things I'd like to see so some of that would include like the scope and sequence Identifying those priority proficiencies creating video lessons so that we can either use them in the classroom or remotely and We can continue that instruction going focused on the areas that we want it to be on So I think that's probably the biggest part of where this planning right now is going to help us in the fall So you're saying that I should approach the AOE on the makeup day or ton bridge But I don't need to approach them on three more days And the reason I'm asking that question Is because the other districts other issues have requested days to go below the hundred and seventy-five Minimum and they have been granted So And I have the template of the request by one of the issues that was sent to me actually by Bonnie So I know that that some districts are only going to do a hundred and seventy-two others are a hundred and seventy-one and I was Left the one extra for a ton bridge in order to get them in sync with everybody else And that was in my oven ends I mean, I need those five you only need to I Mean, I think that's up to you Bruce if you want to request more, but we have been planning to go right to the end so I Don't know Because I want to make sure that The board gives me permission to go first. I Want to know whether what they want to You know when you ask this there's really no turning back And it's important, you know, I thought the first request was the two days to go from a hundred and seventy-seven To a hundred and seventy-five. That's a board decision. That's not an AOE decision One would be a three the three snow days from there to go to 172, I guess yeah, and and in In ton bridges case, it would be 171 because they had the extra No heat day in the fall. I would ask for that in conjunction with that and I'm just that's what I want to do I'm not going to go to the AOE and ask for this unless that's something the board will allow me to do so it's really Ethan Bowen here This sounds like a lot of work For three days, I mean when I first heard about it, I thought oh what a nice idea be done But I'm not sure it's worth the trouble at this point And I need to hear an argument why it would be worth the trouble to chop off those three days Response to that even then I can give you and I feel very strongly about this teachers are weary The families are weary the kids are weary It's not like you have to hold the line because you wanted to have a minimum a man in instructional days and Some families want child care, you know father into the summer in this case What we've done has been a real burden on families and it's stress teachers. I know I know I understand That's that's the reason my reason. I don't you know besides what you read there It's my reason We've also we have When we brought together all the teachers in the greater like teams we asked them What would be helpful for you going forward? What are you taking away from this to make next year better? And what do you need to help better support you and these are the things that they said They said they wish they had more time to plan it because they were kind of put into that situation and They really want technology training because they feel like they could have done a better job right from the beginning And they were kind of learning as they were going and they really wanted the curriculum prepared We had a full in-service day right before the shutdown and that really helped start us in that direction Would you would you take some of these three days and just make it off for the teachers or would you use it as some in-service planning time? Okay, they're gonna work these days and I have a lot easier time given the kids off Then I do give in the they need to work for their and the families and the families. Yeah. Yeah Okay, good. No that that those are good reasons. Thank you because I couldn't tell otherwise To to follow up on Ethan's question Is that two days or five days? Mary Ellen? Do you think that that's sufficient time to make progress on on these? This isn't big goals and very compressed Time period and I think that any progress is good progress, but I'm just wondering how far you think realistically you'll be able to get in that time frame I Know that this is a this is a lofty ask for those two days I think he would give us a good start, but I also think that in the fall when we come back We're gonna have to refresh and and have more planning time at that time I think that it's gonna be essential to this government, but if we start It's hard to get then once we open. Yeah Jamie's on this call. I asked him to be you might want to ask Your new superintendent his feelings about this. I certainly We we talked earlier this morning, but I you know, he's on this call So you might want to somebody may want to hear from him about this I Would like to hear Jamie's thoughts. Are you all doing? Good to see you again. It's quite an introduction to that my new bosses through this computer screen Most evening, so it's good to see y'all So the COVID task force team will meet on Thursday They're gonna that that work of that group will be and I'm gonna define their work is to provide recommendations to the admin team in regards to large components as we prepare to reopen and As my email said that you all I think most of you saw as principal shared it was to focus on The idea of a hybrid model In-person instruction with guidelines provided from the Vermont Department of Health Governors Office and AOE and I will tell you that is what We're going to follow is Vermont's guidelines. I think recommendations from the CDC can be taken into Account, but I'm gonna look to vet things through Vermont Because I think that at some point we have to have one place where we're doing our shopping And I'm looking for us to do our shopping from what's coming out of the agency of Ed And the governor's office in the Department of Health, so that's the guidelines that we'll be using and then In addition to that is we'll look in the event that we have to at times that we were having to move to virtual learning Which is what I'm hearing Mary Ellen talk about to be able to do that seamlessly And so I think some planning time at that point at the school level will be necessary. I met with Bonnie born She's going to facilitate The coven 19 task force today. I think we have a strong agenda. I think we've got a strong task force of Stakeholders across the SU they're going to break out into smaller committees and with to do their work and then report back We're going to look at guidelines from transportation to food service to entering the buildings To what does it look like to provide intervention in these settings? And then those guidelines and procedures will go back out to the buildings for them to use to inform planning You know when you interviewed me you said what does it mean to have an SU and local control? And again, I'm just I'm going to keep speaking to our SU is large and Therefore we have to set out guidelines and procedures, but then I would look to To ensure equity and then I'll look to buildings then to take those guidelines and procedures and then make informed decisions Based on what they know about their communities Because what temperature checks look like in Rochester, they look very different from Rudd high school And so yes time in June would be helpful And she asked for it will come back together in August Again to review any updates that we gather between now and then So Request the days can I get in here and speak for a second? This is Sarah Hi, Sarah. Um, hi everybody. I bring me myself up. Okay. Um, I Think I think it was Bruce But it might have been Jamie who who said just a bit ago that getting days in June is much easier than getting days in August and September and I would agree that that's true under normalcy But I don't know that we're going to be operating in in normalcy and I think that our teachers deserve because they I believe they have Done an absolutely outstanding Incredible top-notch you give me more adjectives or advert You know, and I'll be putting them out for you because they have done incredible here and I want to honor that So I think that work in June is important But we may have to be very flexible in August and September and say so I don't know what the starting day is I should but let's say it's the 25th of August is that means that we don't start until after Labor Day on the fifth And I'm not looking at a calendar. So I'm just throwing dates out then we'd be flexible in because they are gonna you know if we can't start in a building They're gonna need time together and if we happen to start in a building with things very different than what they were when we left in March They're gonna need time and we're gonna need to give it to them and we're gonna need to be flexible So I have no problem giving them time now one of my question Was and I I think I've sort of listened and answered it is that Contractually they we're not going over their contractual time. Is that correct? That is correct. Okay We're not talking about teachers working any less Or more they would be converting classroom time if you can call it classroom time. Yeah, well you Professional development time No, I would never come and ask you to Round off the contract. That's just not happening. So So do you want a motion Kathy? Yeah, so I make a motion. I don't know if it's gonna be correct. So I will certainly accept family amendments, but to Sarah Sarah there needs to be two motions. One is to approve by the two days to go from 177 to 175 and then the second one is to ask me to approach the tail we need to see if we can get to the snow days the three snow days and the coverage day For Wave so the first one is go this is the board decision to go from one seventy-seven to one thirty-five Stacey are you getting this down because that's going to be my motion Sarah I have set a route moves to approve the request for two days of professional development Moving from one seventy-seven to one seventy-five instructional days in the nine 2020 academic year Okay, and we move on that before we go to the second motion It would be secondated. I think was that who second is that Ethan? All right, so any discussion I move the question all right all those in favor Do I have individual votes or just the result I think we just need everybody to vote Hi Lisa Okay, did I get everybody Kathy, this is Sue I say I also you say I also thank you. So yep Okay, perfect Well, we have no nays so the eyes have it First second motion. What is that after motion would be for to authorize me to approach the secretary of education and ask for a waiver of the three snow days that we took That would take us down to a hundred and seventy Two days in the calendar year instructional day And to also incorporate in that the one day for ton bridge that they lost because of No heat in the fall. So That that's what it would be so moved By Sarah one moment. I need to type this Please the floor you turned up just too late to take minutes and to run the meeting To approach the secretary of Ed asking for a waiver to excuse three snow days in the 2019-2020 academic year As well as the one day that's ton bridge Chook full heating issue to Transfer these days to professional development days Yes So I'll Seconded that Kathy thanks. Can we have any On the motion I'm just curious. What's the actual date that that this is Meg teach out. What's the actual date that that? and the instructional days on The 10th the 10th. Yeah, and actually it would be Or maybe it's the 11th Stockbridge has one less day because they went to school on town meeting day So there there it was all in my odds and ends make I don't know whether you saw it or not But I try to lay it out in there so that you guys weren't blindsided by this tonight. I Didn't have the whole explanation I've sent that to you with a Google doc, but I Didn't get that until around noon time today, but they didn't see it until just before this meeting so I Did send it along, but I tried to lay it out in the odds and ends about what days we're talking about Or I didn't Go ahead All right, so all those in favor say aye if there's a better way to do this than roll call it. No, but this is the way I know how to do it Carl says I Ethan Hi Lisa are you there? I said I I'm sorry. That's okay Stacey I Stacey I Sarah soon I Megan I Amy are you up? Are you there? All right? I think everybody You got Michael did Michael and oh Mike. Are you in Bob Ray? Okay, I Yeah, he's yep Okay, and Megan pain Megan and soon say something as well Okay, Megan pain says I okay great That's everybody. Can you put the agenda back up please? I've got another issue All right, the other one is we're hearing It's not official yet, but we think we're gonna know this by the end of the week That there's not going to be a summer program So one planet wouldn't or the summer one planet program wouldn't operate So what I want to ask you and the reason I'm telling you this is because we've heard some people drop Drop the hint that that's going to be something that's talked about later on this week Either on the Secretary of Education's call on Thursday or the governor's call on Friday So I wanted to tell you that that may be happening. We would have to go to some kind of Distance type program like we're doing now For the summer and I don't know how that's going to work And this isn't official yet, but it will the comment was dropped to buy one of the Lawyers at the AOE that that there wasn't going to be a summer program And I don't think we can take that to back to to the bank as though it's Actually been stated in public yet, but this is a person. That's pretty high up in the administration And I don't think wanted to preempt the secretary or the governor in making this announcement So if that be the case and Bruce was that Donna No, it wasn't No, it wasn't it was Clara Shaughnessy who is the other lawyer on the AOE And I don't think she meant to say But so So, you know, I don't want to get her in trouble. It was it was in a meeting It was in in a meeting where it was overheard so But we'll know by the end of the week that we were told last week that the decision on this was going to happen this week And so we'll we'll find out so I don't want you to think that it's all said and done yet, but I'm feeling much more You know going in that direction at this point if that be the case And I've heard you many of you express that you would like to keep feeding kids over the summer We've been doing a lot of checking to find out whether What what Whether we'd have the labor in order to be able to do that There are some people who have summer jobs other than what they're doing and May not be able to help us out, but I think I'm pretty confident Generally speaking that we could probably man this Over the summertime, especially if we go to like it was last summer a Production kitchen type thing where we would send me prepare them in one place and and then distribute them in other places And I don't believe that we would be able to Use busing in order to take them out the homes, but it would all be curbside and it would all be You know in the towns You know in the schools that are in the various towns The question where would the fucking come from? Well, that's where I was going to go now Kathy I'm not too worried about the food because you know, there's they're pretty flexible in the You know the food just few food that we're getting and Reimbursing for the food the USDA I'm worried about the labor costs and so I called I Want you guys to know what you're approving if you do that and I certainly wouldn't advise wanting to Start off the year In in a tough place because you spent a lot of money on on distributing meals That doesn't mean I don't think it would be valuable I think it would be valuable for families and For kids over the summer for at least the six weeks that we normally do it To be able to provide those meals. So Tara, can I ask you to join in? I asked Tara to come up with the worst-case scenario on doing this of What those labor costs might Be based on what they've been During this time that we've been feeding feeding kids at home feeding curbside Tara do you have something you can give me? 59,000 As the SU correct Yes, that would be if Truly would depend on structure. That would be if you are still running the staff that were running in all eight buildings Now I asked Tara to give me the worst-case scenario So that's probably as bad as it can get Could be better depending on how we did it And you certainly don't have to make that decision tonight But I wouldn't wait much longer to to figure it out. I mean do you That would break down by your portion of the SU To contribute to that so You have questions Bruce why is this an SU decision and not a district decision? I mean did the food plans are are are by budget District-based so if if Rochester and Stockbridge chose to do things one way in Royalton and Bethel chose to do things do things another way Wouldn't that be you know an individual decision and not not an SU based decision? if you Yeah, you know technically I guess it would be but I Also have to consider that Let's look at at the First branch situation where the cook is retiring at the end of the year They're gonna we're gonna have to use Chelsea to to Help those people in Tunbridge If if everything you know if we do a production kitchen and we prepare in one place and then distribute That's a whole different thing so I guess it could be Carl if that's what you intend to want to do but I I've a Rochester Stockbridge is very much interested in feeding our children throughout the summer And we'll certainly take that up at our regular meeting on on Tuesday And while we certainly appreciate the idea of budget savings if we could if we could do bulk purchasing and bulk bulk preparations You know the at the end of the day I think that's that that's an add-on benefit And I really don't want to have to hang whether or not we're feeding kids in Stockbridge Rochester on what might happen with retiring Chef in Chelsea or or tumbridge rather well. I only use that example because It may not look as seamless With people being pretty fatigued and need vacation time and maybe can't work because they have summer jobs I just don't know the particulars Know some of the particulars, but I you know I just I would agree that it's to all of you And Bruce this is Sue. I Agree with Carl I think you know our voters in general think to the you the supervisory union has too much control And we don't have enough say over what goes on down there And I think people would be a lot more supportive if it was a local decision You know and coming up with the money locally than having it done through the supervisory union I would just like to interject in here if I may please The current program that is sponsoring our food service is through the summer meals program, which is submitted through the supervisory union as our all of our other claims So before any decisions are made we would need to go to the child nutrition program and make sure that we go through the appropriate approval processes So One district not doing it and another district doing it So I just want to air everybody on the side of caution That we need to follow the guidelines that are set forth by the USDA when it comes to this stuff. It's not a It's not a free-for-all. I'm not Bruce can I please jump? Can I please jump in here and finish? Yes, you know the the you know, I'm a local education authority for the children in Rochester and Stockbridge Our general board feeling is we need to feed those children We see we've seen the guidance from the USDA and more importantly our taxpayers have seen the guidance from the USDA saying That summer programs are going to be continued. I understand that a maybe or maybe more complicated to Manage the USDA requirements for Rochester Stockbridge separate from them the the the USDA requirements for Strafford or Chelsea Tumbridge, but that doesn't change the idea that I do not want Or I do not think it's appropriate for The idea of the the convenience of the SU or the application Process to get in the way of us feeding the kids the way that our district wants to feed our kids The point I'm trying to make you hire an SU to be efficient to try to to Give you efficiencies across the board. This makes no difference to me. I'm not going to be here. So it really is How do you want to go through that you want to do it district by district which? Makes it more complicated, but it does give you more local control So I have no state. I have no skin in the game at all other than So we know we have to jump on this thing now Bruce why don't we kick it back to each of those the board individual board meetings They're feeling and then bring it when you know everybody's feeling Okay, I haven't my whole board about it. I'm not sure how they feel But I also know that going into spending Deposits spending if it's gonna cost us more money. We're ready. Don't have a past budget. So well I want to provide Our kids as much as we possibly can I want to provide a summer program for our kids, but that's So it's not happening. I just want to also be basically responsible. I Have a related question. Yes, if I might and that is when the summer program is in session is that funded at the district level or at the SU level and What is currently ha like is that already staffed and other people going to have to be Layed off and if so, are we going to have to deal with unemployment insurance like how is the staffing situation going to change? Are we going to see a cost savings? Are we gonna have to spend more because of? Because of the program potentially not happening in the past Stacey we've done a the one planet has worked with Willie in in Bethel and Royalton and we've done a project production kitchen and sent the meals out to the districts for distribution So it really hasn't run on a district district by district way in the path I Understand the whole local control thing and all of you wanting to make up your own mind on this and take care of your own kids, but I'm not sure. That's really the question. I think Part of part of what I said to you regarding labor has to do with Still And Tara do you want to you want to chime in because I know you've got something to say Tara, I already spoke what I had to say I just like to make sure that whatever we decide to do is approved by the child nutrition program because they're the ones that are Going to be reimbursing us the money for those meals and it's their rules that we have to follow Can I speak and Stacey to answer your question the summer meals program is Administrated through the 21c program and Bill Bonciera is the one that mans that up and he is the one that has been handling The April claims submission and will continue because we are on the summer food program So we are outside of our normal child nutrition reimbursements at this point in time for breakfast lunch Snacks and fresh fruit and vegetables. So when we went for this Set up we had to wait for the USDA to give us the approval in order to do that And to meet all the requirements and to change all the requirements Because it wasn't how the program was intended to be so now that the USDA USDA has done that They have extended us the ability to do that through August 31st as a summer food program like we're submitting it now for reimbursement Can I also add something for Stacey? This is Deb Matthews. I'm on the summer Program committee and we had a meeting last week and Carrie's reached out to me As we're waiting for the decision from the agency of education She still is going to offer Distance tutoring to students Whose families want it over the summer so her staff will be doing some of that Um She also we're looking at using some of her staff to also do extended school year distance Learning activities for kids with IEPs She also had mentioned that quite possibly if The summer food programs are going to To be doing food Then some of her staff might also do that but she There's a core staff that's hired and employed and then she hires summer staff And i'm not sure that the summer staff is all hired at this point Okay, thank you deb. I was interested in that information. Thanks Tara, do you have the numbers you told me? By town of what it might cost what makes up that 59 thousand dollars um handy I know I didn't think we were gonna No, I don't Bruce. I just totaled it all up and recalculated it I mean I can tell you what we paid in payroll in april because that's the information we had to submit to the state okay, um How much it was budgeted for the one planet? I mean we had something in the budget if you're doing a summer program right Nils, uh, I can't answer that but terra might be able to Like is the thought that this would cost more than what we would be doing if we did have a summer program I guess that's my question and Why would be reimbursable differently? If we have an active summer program versus if we're just doing well the reimbursable is not the issue as much as the labor cost is You know, I I don't I'm anticipating that But when we had the labor cost either way like we need to be preparing these meals and getting them if we had the summer meal program And the difference would just be people would be coming and picking them up instead of You know, they're being kids in the building that we would be feeding perhaps I don't know can I speak Can you hear me? Yep Yeah, it seems to me that you want us to make a decision on something that we don't have enough information about That's I was just gonna say, you know, so I think that it it would behoove the su to come back with a proposal that is in complete and And then we can I can't vote on anything right now because I don't know if it should be a strafford vote I don't know how much money i'm voting on. I don't know if it's going to be reimbursed I don't know if I vote as an su then I will be in reimbursed if I vote a strafford It's not reimbursed you need to give us more information And so I say come back to us I think along those lines. This is all still speculative because the decision hasn't even been made yet So I know we want to be proactive and not be Reactive we would not be waiting I'm sorry to interject Bruce invited me for part of this conversation And so I've been sitting back listening I mean my thought process tonight was not to actually ask you for permission for anything at this point It was to just get a sense from the board if we were able to run summer meal programming and or summer in person programming Is that the sentiment of the board for us to try to pursue it? And that's really what I was looking for so if you even just want to give some thumbs up or comments Bruce said that this could be a decision I make And so I'm just looking to get a sense from the board about what you're wanting me to try to pursue Everyone here is committed to like making sure our kids are fed over the summer regardless of whether we see them or not And how about the summer program? I I'd like to see it. I think yeah, and I was a huge benefit Well benefits a lot of kids a lot of families if there's a way we can do it safely I'd like us to try to do our best to do it If it could be jamie if it could be Something that's more than you know a a glorified day daycare something that supports, you know You know multi-tiered support systems that supports social emotional learning that gets our kids into a place you know, I it worries me when I see the numbers about how Domestic abuse is is is quote dropping during covet and I think about it's how many of those kids Aren't seeing the mandatory reporters at an elementary school or or on a bus or other places. I think Giving you know giving a an appropriate socially distance program that keeps the kids You know in the idea that school is important in their life and school matters to them and their education And their growth matters to to to the communities they're in You know, I think figuring out how we can support a program that does that that we can afford and that you know Because I I just really worry about How much how much excrement's going to hit the fan in in in september if we just say okay Well, we're just backing off and we're just let all these kids because they really will have had basically a summer vacation times two in terms of regression and loss of skills and and and and in Just that social emotional school retention So a program that is meaningful provides, you know multi-tiered supports and and and has a social emotional component I I think would be awesome something that just you know takes the kids to the river So mom and dad can go work is is not as good yeah, we talked about I met with bill and Gary today and we talked about a nine to three program from monday through thursday if we were able to get pulled This off because we felt like we had the staffing supplies and ability to do it safely so you know Um, and that that would incorporate meals for six weeks To defend kids going to the river for the day so mom and dad can work because Number one mom and dad have to work and number two. There's a tremendous amount of things you can learn at the river It's true. Um, so thank you. That was helpful. I just wanted to get a sense from the board Yeah, for the purposes of the minutes I just wanted to make sure that i'm not misrepresenting conversation I just want to conclude with the board agrees that meaningful summer educational programming and summer meals should be pursued to all Safe degrees and that the su should pursue our participation in these programs Does anybody find that that's Untrue or could be worded better or more grammatically Everybody okay with that generally Yep, absolutely and jamie for my feedback. I really hope that we have some type of a summer program I echo what carl said i'm really concerned about these kids Not having any all the way till september Thank you guys. It's good. I appreciate it tells me what I need to be focused in what i'm trying to have happen so thanks Okay, first what do you got? I've got something for non-public, but other than that nothing more here Okay, um, I the agenda is not up anymore It's business manager next coffee Okay, tara. I don't have anything Okay Okay, I had I had wanted to talk about the idea b grant. It's also called the leap grant the local education agency plan grant Um, tara has some assurances that every board chair of the member districts Um, and they ask you need to sign Um, that gives us permission to pursue this grant. So it's a federal grant. It can only Do some rules it can only be spent On special education services and things exclusively for special education Um in the past we could put personnel in it and all kinds of things The rules for all grants changed a while ago. And so if staff is put in there Then we have to pay Right now it's 19 percent of their salary To cover their retirement and other things. So we don't anymore put any staff in there In the past couple years, it's generally about $500,000 The reason we're kind of um Not clear is it's supposed to be loaded into the grant system by may 1st each year And we're supposed to have the amount. We don't have the amount. It's not loaded in the system But we can apply for it um I as early as june 1st It's brought before the board and they understand that they need to sign these assurances um And um That's in Tara just sent me a message. Um, I had thought earlier today that only don the WRVSU board chair needs to sign Um, there was some confusion today When we had a meeting and so they said no, maybe it's everyone. So it was just confirmed that Uh because for the um services plan That we do in the fall every board chair has to sign. So um don will have to sign it So the things that I generally put in we generally do not commit All of the money in the initial phase and we're especially not going to do it this year Because jamie and don will be taking over on july 1st and they might Have some different ideas as to how to best Utilize some of this money We always put um special ed transportation in there because of the cost And it offsets um the high cost of the special ed transportation Uh, usually we put about 350 000 dollars in there because that is the amount of the contract We have with butlers It doesn't cover all of the special education costs because Some parents transport their own kids. We have a few more vendors that we have to use depending on Need and where kids are going um, we also um Put in um It just went right out of my head. Um Tara helped me I forgot And I pulled up somebody else's synthia stuff. Um, we put in for the Uh, oh, I know the tuition for the kids that are not high costs So we have the east valley academy that we have some kids going to and the cost of east valley is 35 000 a year plus transportation The high cost mark Is 60 000 a year for kid for extraordinary expenditure. So we purposely don't want to put any kid Costs into the grant that would prevent them from hitting that high cost mark If they we know that they're going to be high cost because we get meet more reimbursement back for the um high cost students So we put the kids that go to east valley that tuition in there There's just like with the um the cfp grant we have to do Procurement and assurances we have to have contracts and things need to be billed monthly if we're putting things like that in The third thing that we're going to put in is we are working Have been working with ray to replace um special ed uh Computers that the case managers and the related service people use because a lot of them are pretty old And to get into a system of replacements. So we have computer I think it's about 15 computers that we want to put in there Those are the only things and that comes up to About 375 thousand dollars roughly 350 to 375 There's some rollover funds that we did not use this year And then there's money that's left over We did have coaching in this past year that we put in midway through the year For reading instruction We don't have that in right now So there's there's different things that could possibly put in are there any questions? I have a question deb. Um So one of the things that we encountered um just recently With the shift in our district to to distance learning Is that we had a cohort of teachers That their their their computer sound like they're very similar to some of your teachers where they were perfectly fine for doing What needed to be done in uh In our case k-6 Kind of classrooms, but when they had to suddenly be used to for distance learning They really couldn't because they didn't have the capacity to handle the the the multiple connections And the the network bandwidth to have like a google meet or whatever with kids So we were told at that time that You know the the the the the emergency replacement gear that we had to buy those teachers so they could teach this spring Was going to be cares act uh uh eligible Have you guys looked at that and have you broken out which sort of which of these costs Might be be cares act eligible because these case managers or these these Teachers are suddenly having to do a much more technically complex distance learning program Then the classroom or one-to-one instruction they were doing before um, I I'm not sure it would qualify because this you know um special ed equipment needs to be um Bought separately from general ed equipment and it needs to be marked as special ed equipment And so these are really old computers. So it's just normal wear and tear, you know, we We didn't have someone that was really looking at replacing and getting a system together till rey came along so um, and it could be uh, and you know the thing about the this grant is Once you get initial approval, you can start spending the money You can also amend it So nothing is set in stone So if it gets in my concern is that the approval process last year with the changes that we took for They took till like mid september and we had submitted it um in june So we want to get it in quickly and um, and then it can be amended once the general approval is there and You have to write the Um, what are they called? Um, the strategies in a very specific way. So we have the strategies We know that they've already been approved But it's since it's for next year Deb, since it's for next year, are you gonna Run it by jamie and don before It finally goes or is that something you send it? How does that work? I talked to don got a copy of it and I talked to him about it a couple of times um And jamie you're there. I mean, I don't think he had an issue with it And I know he's doing one for his district. So jamie you can weigh in on what you think I've got a meeting with don uh coming up tomorrow. He he wants to chat and this could be part of it So i'm assuming deb if he said he didn't have any concerns and he probably doesn't No, when you want to you want to explain to jamie that you can Change amend. Yeah, amend it. Yeah, absolutely Okay, so more to follow and get this around for board chairs fine So this yeah You have to make a motion There has to be a motion from the su board that you will accept The monies for the LEAP grant and you're supposed to do it for cfp as well So you can maybe do it together after you hear about the cfp Okay Okay, and um cindya um fell this afternoon and I spoke to her about an hour ago Um, and initially she was not going to go to the hospital, but she's gone to get checked out So she's not going to be available by phone um, and so she had someone to read her Um report on grants. So I don't know if you want to have it you want it, um Read to now or mary ellen if you wanted to forward it to the board Um, or bruce when you wanted to do that And I can give a brief overview for everyone Wherever she is on the agenda. I don't know where she is on the agenda. Is she next? Yes Cheers Kathy, okay for mary ellen to give you the hit the highlights. Sorry. Yeah You Yeah, okay, so raise next Oh, sorry Okay, but wait a minute. Hold on guys um, so we'll get we'll get back to Is the coordinator you want to vote on the cfp and You're you're at the same time desk. Is that what you're saying? Yeah, because you're both federal grants So if the board makes a motion to accept the federal grants and mentions idb and the cfp Then we're good. They need it needs to be in the minute so that they can be submitted Okay, so before we get to me, let's do the grant coordinator Since she's not going to be here and then we'll vote on this and then go back to the red So I'm going to present What Cynthia has and mary ellen is going to Oh good So the first thing Cynthia says is she diverted some of the funds from the current year From title four to cover some of the internet connections and devices that we needed for about 35 students We're thinking that might continue into the future She's also provided some books. We diverted some of the money to buy books for pre-k Because they they needed more than what they had in their classroom For next year. She set up the allocations and what she has is Because of the free and reduced lunch numbers have decreased it has changed some of the allocations But we're roughly getting about the same as we did last year about 300 000 of that will cover the interventionist cost in the schools Uh part of it will fund the coaching for teachers and our literacy materials as we move into phonics next year There'll be additional monies for our social emotional support for students In the form of counseling and group supports Uh teachers are embarking on pbis which is like a behavior system behavior management system We we have about I think 30 people going This year COVID-19 is more communication between parents and families. So she's got some allocations for parent engagement in there For projects funded by grant funds I'm doing a real rough summary and we can share this and you can take a look at it more Detail, she also has the best grant and the act 230 grant And that has ended tobacco grants. And so those are other grants put together to uh help support The best institute which is the end of this year. It's an online program to do pbis Um, she's got about 30 teachers and administrative administrators participated in that in multiple schools across the su It also provides information on the mtss multiple multi-tiered systems of supports and behavior interventions And the tobacco grant she didn't get much funding further than the sap counselor and the teen summit was cancelled because of the um current conditions we're in So we're hoping that we're going to do that again next year I think that's just a real quick brief summary of everything that's in there And as far as the uh federal grants for next year um Don mary ellen myself terra ray and synthia have been meeting in regards to Planning and budgeting for a next school year in regards to how we use our title funds. So know that We've had two meetings already And i'm feeling pretty comfortable about the direction we're heading in that um, of course, there's there definitely may need to be amendments based on coven 19 and how we respond to that but um, right now i'm feeling like we're we're tapping into our resources and uh A responsible and effective way for next school year in regards to what we're looking to propose Any questions? Um only please send synthia our best Thanks, dad. Can you tell me how the motion needs to go again? Um that the board, um, I don't know the exact wording I move that the board authorize the 2021 cfp and leap grant applications as presented to the board Yeah, that would work so So Okay, any discussion seconded Okay, so all those in favor Carl Carl says yes Ethan Yes Lisa Lisa are you there? Yeah. Oh, I didn't hear you call my name Okay, Megan Megan teach up Yes Michael gray Yes, Robert gray. Yes Anna, I think Anna's not here anymore. I'll see him Okay, so Sarah's here and I vote yes too And sue are you still there? Stacey and stacey. Yes All right. Thank you sue. Maybe she was not here anymore either He shows that she might be have a problem in muting I'm not sure Yeah, I have it All right, so now technology director Okay I'll be brief Um Uh, hopefully starting next week, there'll be a way for parents to register students online for all of the operating districts Um today we tested out a way for grades to sync from google classroom to uh, web to school what we use for grades Um, it's not something we're ready to roll out to all the teachers yet uh Something we haven't talked about yet tonight is uh getting devices back from students and families at the end of the year for example the uh, the myfys there are, uh About 50 of them out at the moment and they're funded by a grant so the grant has limitations So, uh, that we'll have to wind down for the end of the year and those come back Chromebooks or iPads that are out with students and families. We'll need to come back so that we know how many we have To be then reissued for summer programs as needed And that's it any questions Ray, do you have any idea of adjusted replacement cost based on Dispersing all these devices out to families where kids are probably rolling over on them in their beds and so on and so forth Is you know, do we is this going to be a significant deficit or just a couple percent? So, uh, in the in the early weeks, we got a lot of requests for like power adapters carl So I was pretty nervous Uh, since since then it's why it's wound down and my hope is that we're going to get back the vast majority that that we need um When I make a recommendation to buy a device that's in the hands of a student Certainly into the future where they're going home We're not just buying a device. We're buying a device that has some level of uh ruggedness to it But also insurance that covers it for the life of the device So accidents would be covered Anything else? Thank you Thank you. Um, director of curriculum and instruction Um, I just have a couple of updates one of them is last year around this time I renegotiated a lot of the su wide contracts that we use for our assessment and for my Learning plan, which is our professional development plan Um, as well as a couple of other ones and so we have multi-year contracts with them But this year I'm reaching out to them again Due to the change in the circumstances to see if we can get even a further reduction And I have got a little bit further reduction on them. So I'll keep you updated on that We're still negotiating and uh rey and I have been um, kind of working on that together So thank you rey. It's nice to have a partner Also our great alike meetings when we bring all the teachers together We have our last meeting this week So we have planned out all of the curriculum for math and reading for elementary through the end of the year now And we're going to change them to focus meetings. So there'll be cluster meetings where we'll bring together groups of teachers pre k one and two in pre k k one and two in one group and three four five six in another group to really start to address some of these um issues about planning for next year assessments How do we create learning? Instructional materials that can be used both in the classroom and in remote learning So I think that's a quick synopsis of what we've been working on. Oh, and I've also been doing the pre k work Now that our pre code coordinator has been out for a while So I think that's what we've been working on in that area Yeah, our pre k Tell you uh had a death in the family Uh about a week ago her son died and uh So we're we're people are picking up the slack Because she's not not around and even if she was around wouldn't be In much to be able to deal with me First of all, hopefully, you know extended the board's, you know, condolences and sympathies Um, Mary Ellen when you're looking at going forward and you're you're talking about Specifying things as we think about the model that jamie was talking about that might be a hybrid model or would have You know some distance learning components Are you considering or or I mean we we we we made a budget for next year for you guys that didn't involve um, you know virtual simulations or other online platforms or world language platforms or various things is As you're thinking about how to best educate our kids next year Are there things that you're thinking about coming back to us and asking you to fund further or um, you know Is I mean is that something that's being considered as as we have to pivot to it to an environment where Suddenly we may have you know a classroom full of kids with another classroom with another group of kids watching Watching through a meeting like this Yeah, we're we're hoping that we won't have to use additional funding carl because we have a pretty good system setup that we've started Where we're actually having the teachers collaborate with each other So instead of one teacher creating all the lessons for their classroom. It's across the supervisory union So they only you know, they get nine, you know nine lessons. Let's say for You know one teacher doing that one week and so we can So Grades alike program right where each where the teachers can each kind of divide and conquer on tasks No, and and and I'm I'm I'm not asking to to like to tow a budget line I'm just saying that as you're you're looking at that over the summer if you can The more Warning in time you can give us to say we really need this package x or we need this, you know app suite y Um, you know find us X amount of money the the the sooner I think we look at those things the sooner we can think about grad sources to alternatively fund them The sooner we can try to think about getting our teachers the training they need to use these new tools are buying them So I really hope that we move forward on this sooner rather than later when we really really think about Some of the worst cases about hybrid education in the fall Yep, and and I think the biggest area carl is really training on technology That's really the area because I think we have a lot of the tools already We just have to know how to use them best to best suit the situation that we're in so That's where we are Any other board will get used to me saying we traded a b and c and here's what we traded in order to find efficiencies that here So the carl that's that's what my directive will be to administrators is Tell me what you've traded and how you're paying for it based on the means that you've been given All right anything else for mary ellen All right, so bruce. We have negotiations on here. Yeah, but I want to take that into non-public, please um, and then we have policies on here um I think you can probably forego that for this meeting. I hopefully the only thing I'll say about the policies is Hopefully you've seen them all by now And uh, we'll be ready at your local budget or your local board meetings to be able to Vote on them. Uh, there are 16 of them And uh, they're currently with dina. I'm trying to get her to finish her work and get them back to me And so by hopefully by the board meetings coming up, uh, We will have had her blessing on them. I hope it's not any more than a word here or word there, but they're in pretty good shape I'm hoping they'll be smoothly dealt with with with all F bud hasn't seen them yet see them tomorrow night. I believe okay phone Maybe we won't see them tomorrow night. Maybe it'll be in june um, okay um, what do we got um So you put on discussion items policy review, but we don't have any to review tonight, correct? Correct We can do that The next meeting I guess All right, and you also have contract discussion items that needs to go into non-public Along with the negotiations thing Okay, and so we have uh seeing under active items. Um, is there any other business? If not, then the board Can go into executive session I move the board moving to executive session to consider a personal met personnel matter of involving both contracts and negotiations I second that like to ask jamey Please So jamey bruce and and just the board, correct? Correct Bruce you don't want me to say no Eric can be on on this as well Are we discussing? And we wait until the record has been turned off before So anybody that's a private caller needs to jump off of this and we'll go into non-public session Kathy before this ends. Can you just mention the next meeting? Um, the next meeting will be made um June 22nd 2020 and we'll be in the board meeting Reflect level funding from 2019 2020 with the possibility of renegotiations after uh contracts and budgets are settled Okay Who seconded that? That was carl. Thanks, cow All right, so All those at any discussion All those in carl Carl says aye All right Lisa I Megan I Robert Aye Sarah I Sarah root daisy I Sue I I think I got everybody Um, so the eyes have it. I think we are almost done guys um I have a motion to Anything else for anybody tonight? We're meeting on thursday in our next regular meeting so we have all that appropriately noted Yep Who made the motion to Can I just real quickly just thank you all in public session that have reached out um Just to send your thoughts and um In regards to the william sound community that meant a lot. So thank you Yeah, you're welcome I move we adjourn Second All right, we are so adjourned. Have a good night everybody. Thank you. Thank you