 I pledge allegiance to the flag of the United States of America, and to the Republic of Afghanistan, one nation, under God, indivisible, and with the human justice for all. Thank you Vice Mayor Story. Welcome. Okay, we'll move on to item two, presentation. Thank you for waiting for our technology. Hello, welcome to our meeting in accordance with the current Santa Cruz County Health Order and the Governor's Executive Order and 2920. This meeting is not physically open to the public. Council and staff are meeting in Zoom and there are several ways for the public to watch and participate. Information on how to join the meeting using Zoom or a landline mobile phone, along with how to submit public comment during meeting tonight is available on our website. On the slide now shown or shown earlier this evening. And on the published meeting agenda. As always, this meeting is cable past live on charter communications cable TV channel 8. And it's being recorded to be rebroadcast on the following Wednesday at 8am and on Saturday following the first rebroadcast at 1pm. On charter channel 71 and on channel 25. Meetings can be viewed live from the website as well. Our technician tonight is Noel. Thank you for being with us. And I'll turn it back to you, Mayor Brooks. Thank you. Thank you very much. And I'm sure everyone is on mute. That is an attendance today. Okay, so item two a introduction of our new employee accounts clerk, later laid law hunter. We have staff presentation on this. Yes, thank you, members. Good evening, Mayor and council members. It is my pleasure this evening to introduce leader laid law hunter. We have previously worked as a payroll administrator at a local business for a little over a year before joining the city. Prior to that we just had 20 years in the retail industry. Various raw stores within the region for six years and 14 years as the manager of the Santa Cruz Marshalls. We have been working with the city on December 28 that has already been installed in the process. We have a reader who is reading on their spare time. We are extremely excited to have you join our team so please help me get to that point. Thank you. Yeah, would you like to say a few words? Thank you. I'm really excited to be a part of this team. Wonderful. Well, welcome. We're so happy to have you. Good evening, Mayor Brooks and council members. I'd like to introduce Renee DeMar. She is the city of Capitola's new personnel analyst. Renee comes to us with over 10 years of HR management experience and staff development leadership training and employee relations. She's recently with a local nonprofit. Renee has also served as a career management consultant for the city of Sunnyvale's Doberworks and has developed a number of pilot programs for the Packard Foundation while instructing at Cabrillo College. In her personal life she's a sailor, an ocean kayaker and an avid gardener. In fact, she used to be a choreographer so she loves to dance as well. Renee started on December 28th as well. Please help us welcome Renee to the team. We are looking forward to our contributions in navigating as we're finding out daily, the increasingly complicated world of human resources. So, thank you. I'm just so happy to be here. The item to see presentation from the staff. Good evening, Mayor and council members. I appreciate the invitation. I know it presents in the state of metro and obviously this would be a very interesting way to provide the message. Shall I share my screen? Mary. Okay. So, one of the things that we are certainly kind of sort of way through right now is the post COVID environment. What does it look like? Certainly we nobody really knows. There's not much history with anything like this. We have more questions and answers. We know a little bit about economic recovery from the great recession roughly 2008 to 2014, but certainly the COVID impacts on the economy are just nothing like that. And then, of course, we, in 2009, we had the swine flu H1N109 pandemic. It never got in. It was a pandemic, but never got this bad. And then, of course, in 2005, there was the ABM flu. And of course, it was not this bad either. So we always want to do the right thing. Same thing as you're doing in the city. We want to protect our employees and customers. We want to take great care for the public trust, thoughtfulness, do the right thing and minimize costly mistakes. And we think we'll make our best decision by drawing from and sharing with our experiences with other transit agencies across the nation. And we've been doing that for months in various forums, national, state and local. So for Metro, our initial strategy looks like this. Phase one is to restore customer public and customer confidence in a safe experience when writing the bus. Phase two is added value. And then phase three is what we call the post COVID transit service. We'll talk a little bit about those. So restoring public confidence. We're committed to the principle of the American public transit association. Health and safety program. We received their certificate and we proudly display that on all of our buses, including some of our advertising spaces on the buses. The goal here is to help the writing public that is the part of the writing public that have returned to their jobs or they are essential and have continued to go to their jobs. We want them to feel comfortable that at Metro we're doing everything we can to keep them safe when they board our bus and write it to the destination and then home again later that day. You've probably seen these ads on all of our buses deliberately disinfecting seriously sanitizing and serious about safety. Those are on our buses to travel throughout the county. Again, trying to send a message of confidence to our customers that it is okay to ride the bus. So in addition to sort of social distancing on the buses, if you will, you'll notice in this picture that there are blocked seats where we don't want people to sit. We have capacity constrained all of our buses and the bus operators. If they achieve capacity primarily usually during the peak hour morning or PM. They are allowed to pass up stops and not pick up any other customers. In addition, what we did is on all of our buses, 100% of our fleet, we put these plastic between row seat barrier sneeze barriers in so that when somebody is sitting behind you there within six feet of you but now you have a sneeze barrier to help protect you further. Every night the picture on the left is is one of our vehicle service workers fogging the vehicle with a disinfectant every night every vehicle gets fogged with disinfectant. And then in addition to that, you'll see that we've installed hand sanitizer dispensers by the fair box on every bus so that our customers can sanitize their hands. In addition to that, we've hired a number of what we call cleaners their camps employees, and they're stationed at our transit centers Watsonville Capitola mall, Scott Valley and Pacific Station. And every time a bus comes into the terminal, these cleaners jump on that bus. They have a bucket of disinfectant they dip their rag in that bucket. And then quickly, while that bus is there for a few moments, they run through the bus and they disinfect all the high touch surfaces. So not only are our buses disinfected so that in the morning when they go out there, they're completely safe, but we know that that germs can transfer throughout the day. So our buses go through the terminals many times throughout the day, and they get this additional disinfecting. In addition to that to protect our bus operators months ago, we installed these clear plastic curtain. And again, they are to shield our bus operators from airborne droplets. But the bus operators do by the way is each time they pull up to a stop they deploy the curtain while people board and pay their fare. And then when they everybody is seated and the driver gets ready to pull away from the stop, they roll back the curtain for safety reasons so that they can drive and not have an obstructed view. And of course, for months actually since the county mandated that everybody who is at a bus stop or writing a bus or driving a bus must have a face covering. We have, we have posted signs on our buses inside and out, mandating face covering, and also the principle that no math, no ride. So the bus operators are empowered to refuse a ride. So back in October, of course, we didn't know that we were going to hit this next phase and go backwards. And really sort of following Halloween. In October, we said, hey, we've done all of these really wonderful things to our buses to make them safe for our customers to return. Writership is down enormously. And for that percentage of our populations that are holding back, they are going to work but they have not been writing the bus because they might have been concerned. I wanted to let them know all of these things that I just shared with you and encourage them to come back to writing the service. We got good media coverage out of that event too. So our second phase, which we have started and we are in now, which is added value. One of the ways to attract customers back to the bus is to give them more value than they had before. And really in this environment, contactless, touchless technology is really important. And we already have some of that in what we call our smart cards where people can load their media on a smart card and they can tap it and their fare is acknowledged. But we're looking at other ways to move to mobile ticketing so that our customers can use their cell phones. We really have launched now our pilot project and it's going really well. And we expanded it to the entire system and we'll keep growing that, including moving to the next phase, which is called a validation phase. We're also exploring taking a proposal to the board to expand Wi-Fi. Right now you have Wi-Fi on our Highway 17 commuter service, but we don't have it on the fixed route. We'll be bringing a proposal to the board to spend a little bit of money to expand Wi-Fi to our entire system. And we're also looking at automatic passenger counters. We'll bring a proposal sometime this year to the board for installation of these. Now these collect information about boardings and the lighting that's useful for us in planning the service. But more importantly, in this COVID environment, with that app that we are in the process of finalizing where you can tell when your bus is coming and where your bus is, you will also see how many people are on that bus. So if by chance your comfort level is a lower number of people on the bus than the app shows there are, you can choose to wave the bus by and wait for the next bus. But we're giving our customers the opportunity to make a decision about whether they want to board that bus or not. So that's really cool and we hope to get the board approval later on. We're redesigning all of our bus stops. We have board approval already on that. We're going to spend a little money. They're going to look a lot nicer and they're going to be a lot more functional. We also opened up a kiosk at our two transit centers where customers can come up to what looks like a ring doorbell, if you will. And they can communicate and ask questions of our customer service right there at the transit center. And then I spoke earlier about the automatic vehicle location, which has already been funded and it is in the final stages of installation on all of our buses. And then phase three, phase three gets a little tricky because we don't know when we're going to come out of COVID and we don't know what ridership is going to look like on the other side of COVID. But we're actually beyond what this does, evaluating on demand service. We're bringing a proposal to the board at their meeting on the 22nd of this month to do a pilot project of several different on demand service projects throughout the county, what is often called micro transit. And one of those is in capitol, Aptos, Real Del Mar and La Selva. And that particular zone will extend from 41st Avenue to La Selva Beach and from the coast to three quarter mile of the SoCal Drive. And in effect, it's on demand. It's almost like an Uber-like service where you can call and schedule your service and be picked up. You'll pay a little bit more. You'll pay a premium for that. But we'll get that started if the board likes that proposal. And then as much as it's financially feasible, we are trying to put back all or most of the service possible that we had in place before COVID. Why is that important? Well, it's important because even though putting it back now means I might be running a lot of empty buses, it's important because when that customer is ready to get back on the bus, the service needs to be there. What we don't want to do is encounter overload and then go through a three to six month process to put service back on the street. We want that service ready for them when they need it. So for example, as we come out of the shelter in place, again at some point here hopefully in the near future, our customers in varying degrees will go back to work. They'll need that bus to be there and we want that bus to be there for them. We're going to be looking at service frequencies. Our customers surveyed that we did during the COVID environment during this pandemic revealed that customers want more frequent service on the line. And then we're going to try to improve our on time performance. We have always operated from some minor sampling and anecdotal data to try to determine if we're running on time. The new technology I talked about earlier will get us data telling us where we're running on time and allow us to use that data to make adjustments to the runtime of the bus line so that we can perform better. If we are performing better and delivering more of an on time service, that's an incentive for our customers to come back. We're rethinking the role in the functionality of our two major transit centers Watsonville and Pacific station. I don't know if we'll ever reopen the lobby. They may be doing things different in the post COVID environment. And then we're even rethinking ticket vending machine, paper fare, fair media, cash and coins, all of that hopefully migrating more towards the cash list, that's the smart card and the mobile application. And then of course we're working with the RTC on bus on shoulder, which will hopefully create a South County to North County, North County, South County express line on bus on shoulder on the highway in a few years or so. This graph here shows you what's been going on with ridership. The yellow line is just a piece of data that tells us what we're doing relative to pass up that we were tracking how many people were having to pass up and you can see we did actually have a spike there. And we adjusted our service and you can see that that works in and the pass up actually decreased. But what you also see here, using the data that's on the screen is that since we went back into a shelter in place, our ridership which was gradually I'm not it's nothing dramatic and it's well below way below. What it was a year ago, but it was gradually creeping up and and then with the shelter in place we started to drop off again. Ridership is right now year over year about 85% below. So that's that we have a lot of room to attract our customers back. So, what is the current state of Metro budget? Well, our preliminary estimate as of December 31. Our total revenues are down about 1.3 million. That's predominantly the fairs that people pay in a fair box. Again, we're down 85% ridership. And then, of course, our two education institutions to Rio College and UCSD. So all of the revenues that come from their combined make us down about $1.3 million. Now, offsetting that we've been managing our budget very carefully. We've been turning wherever we can over time, eliminating costs, eliminate obviously eliminate travel that's in the brainer. And we've been able through December 31 to come in 3.2 million below budget. So that's all good news. All in all, at the end of the calendar year, we're about $1.8 million favorable. So we want to keep managing that budget carefully as we try to get through this and hopefully save off what we think is an impending fiscal crisis coming. But you've probably heard about the omnibus bill that passed Congress and was signed by the president. Omnibus meaning that it accomplished multiple things within this one bill. So you pass one bill and multiple things are accomplished. Here's 2 of them. There was an emergency coronavirus relief act and there was the 2021 federal budget. These are all included in the omnibus bill. So in the COVID stimulus dollars, you probably know we got CARES Act money a number of months ago. This is sort of a second round of money. We're still waiting for final determination from the STA. But it looks like when I wrote this, it looks like we were going to get about $12 million. Actually, we fine tune that a little bit more based on some information that was published and we think that's about 1.5 million. So that combined with CARES will help us to try to achieve our goal, which is to push off the fiscal crisis, deliver as much service as we can, avoid laying off and furloughing our drivers, and bridging, you draw down on that money to bridge the deficit that will occur each month. And hopefully at some point here, the economy on the other side of COVID starts recovering to the point where when we exhaust the reserve, the economy will be back to something resembling pre COVID and life goes on. So these will be money to help us accomplish that. Also within the federal FY21 budget, there was a transit component because we run our buses, most of our buses on compressed natural gas. We get a fuel credit each year. It's an extender. It has to be renewed every year. That's about $300,000 that will come to Metro this year that was used on the capital side of our budget. And then there's this thing called plus up. So the fast stack is the authorization that occurs every three to five years that funds transportation. And then when you have what's up, that means that the federal government has said, we'll take what the fast act authorizes and we'll give you a little bit more. So this budget bill gave us a little bit more nationwide $198 million that translates into about $205,000 to us every little bit helps and that will help us on the operating and capital side. And then there are competitive programs that we apply for grants. And sometimes called discretionary. They also received plus up about $125 million for bus and bus facilities and 125 million for low note. You may recall in 2016 we got a low no grant for electric buses. And, and this, this year, we're going to be applying for a bus and bus facilities grant to build a new parent transit facility near Dominican. You know, but for us, we're really excited about that. And we're, as we speak, we are putting together that shovel ready project and getting it up to 30 or 40% readiness. But we just close with that with this that all Santa Cruz Metro dedicated employees are frontline heroes delivering essential services. I want to thank you for allowing Ed Bachar to serve on our board for all the years that he did. He was he represented you. Well, he did well for us and for you. And, and we're really excited to have Council Member Peterson aboard. And she's already been working for you. She was at our committees last week. So, Madam Mayor and Council Members, I'm happy to answer any questions you might have. Thank you, Mr. Clifford. We are equally as excited to have Council Member Peterson on the board with you as well. Council Members, do we have any questions from Mr. Clifford at this time? Okay, I see Council Member Sam stories, Vice Mayor stories hand raised. Yeah, thank you, Mayor. Alex, thank you for that presentation. And under difficult times, bringing that information and update. I was particularly kind of like interested in the on demand service that you're proposing to implement in 2021. And, and my question was, whether that was going to be a door to door service or a stop to stop service or is it too early to even be able to answer that question. We're still fine tuning that, but it should be a door to door service. Yeah, kind of like Tara Cruz service for the general. Coincidentally, now that you mentioned that we are using our pair of truth pair of Cruz vehicles and drivers to pull this off. We, as a result of the environment, we have the excess capacity and we're going to move that excess capacity over to on demand. Excellent. Excellent. I think that's very creative thinking. And away out of this post over here. Yeah, thank you. Thank you. Thank you, Vice Mayor story. I believe I sell a council member for trans 10. Council member for trying your muted. So, Alex, I'm interested in your, your special facility that you're going to be putting in at Dominican. If you could expand on that, what kind of services are you going to be providing. And what's the nature of the building is this. You're renting it. You're owning it. Is that a partnership with the. Hospital, just give me a little more understanding. It sounds very exciting. It is really exciting. So, also Cal drive. There, we have a parking ride lot, if you will, that we've owned for many, many years. It didn't work as a Cal trans parking ride lot and many years predating me. It was handed over to Metro and we used it as a somewhat of a parking ride a lot with years and years ago when we had some service that went through there. That service ended up being non productive and was terminated. And so the lot over the years, particularly the last six and a half years that I've been here has increasingly become a nuisance. With all sorts of transients and whatnot moving in there. One time we caught somebody rebuilding their engine in there. It was just. And so we started, we started looking at that what what should we do with it. Well, in parallel with that. We've been leasing for years over a research park. A facility that we operate our pair of transit services out of. And we just have been having a struggle with that landlord. We've been under threat that that he's not going to renew that lease. And we need to really control our own destiny. We said, so the two came together and think perfectly. We have a lot that we don't know what to deal with. And we have an immediate need to find a place to relocate our pair of transit. We looked all over mid county. We think their transit should be located in this county for dispatch and purposes. And we looked all over trying to find another place to move to. We couldn't find one. And this just became a beautiful solution. We took it to the board, got their approval. What it is is, is we'll locate all of the pair of transit, the vehicles and staff into this new building that we will build and own on our land. And because parents, because Pacific Avenue is undergoing some discussion about the future of that facility and the future facility may not have room for our customer service function. We're going to move our customer service function into that building. In addition to that, we're going to do all of our ABA certification out of that building. And we'll invite customers to come there to be trained on how to write our service. So if you are in a wheelchair or other other devices, we can help you safely learn how to board buses or use our pair of transit service. So we have a multi-functioning facility located right there. We'll park all of our van while 43 of our paracruise vans. And of course we'll do our dispatching for this on demand service out of there. So it's just a fantastic thing. What we need, it can't come together unless we get that bus and bus facilities grant. We're going to go at it real aggressive. We're going to apply for that this year and we're going to overmatch. We're going to use more local funds than the minimum they require in order to try to make it a very competitive grant. So hang on hopefully around September, October this year. I really hope I'll have some great news to report. Well, that sounds like we're going to get it. So for that kind of enthusiasm. Thank you very much. Thank you. Mr. Clifford and Councilwoman Peterson. I just wanted to say thank you for being here today and providing that presentation. I'm really excited to learn more about the future of Metro, especially the Wi-Fi on the fixed routes and the bus on shoulder. I think these are both great opportunities for our community in our region. So I'm looking forward to learning more in my time on the board. Great. Thank you for joining us. Any other questions for Mr. Clifford? Okay, seeing none. Thank you, Mr. Clifford so much for your time today. Thank you. Stay safe. Thank you. Okay, we're not going to move on to item three report out on closed session staff. Do we have a report? Council for the two items listed on the agenda closed session and direction was given to staff. Thank you, Samantha. Okay, we're on item number four, additional materials. Any additional materials for us today? Yes, there was one additional material regarding item 9D and updated contract was sent out earlier today. Thank you. And on to item five, additions and deletions to the agenda. Do we have any additions and or deletions to the agenda? Staff has no proposed changes to the agenda this evening. Thank you. On to item six, public comments. This is an opportunity for public comments. Do we have any public comments that items not on today's agenda? Mayor Brooks, I do not see anybody in attendance with their hand raised asking to speak on this item and I do not see any mail from this item. Thank you very much. Okay, now on to item seven, City Council and staff comments. Do we have any staff comments this evening? I believe we have two comments this evening for you. The first one is Director Jesper on a public works project. Good evening, Mayor and Council. I'm happy to report that on Wednesday we received nine days on Capitol Avenue sidewalk project. The engineers estimate on that project was $116,000 and the low bid came just under that at $115,250. So it's good news. It's a contractor that's done some private work in the city before, but we've never worked with them or excited to work with them. Because the bid was lower than the budget amount approved by the council, we do not need to return to approve a contract. We're proceeding to awardee contract and anticipate construction probably starting in six to eight weeks, unless we hopefully get some more rain, which would delay that. But they should be ready to roll. Otherwise, thank you. Thank you Steve. Is it Mickey? Yes, good evening Mayor and council members. I'm on Capitol recreation in partnership with the art and cultural commission but hosted reflections of 2020 are content. And today we announced the winners of the first phase of our digital gallery and I wanted to share the first place winners for each of the divisions. so you can all bear with me for a quick second. Now this winner, this first prize winner is for the professional division titled COVID Diaries number seven vote make a plan by Myra Eastman. This is the first prize winner for the novice division titled be of good courage by Terry Goldner Robbins and this one is the first prize winner for the youth division titled The Mask by Ayla Bonney about the outcome of this and all of these pieces as well as 15 other recognized top ranks will move on to the next phase of the art contest which will be the public choice display. The date for that event is to be determined in a when COVID is more safe for us to gather and share with you. Thank you very much. Thank you, Nikki. Those are incredible. Thank you so much for sharing those with us. Any other staff comments? Okay. Seeing none, we'll go ahead and move on to city council comments. Councilmember Bertranos, your hand is raised. It is. Well, my daughter was part of the sailing program that is out of the harbor and it's been running for years. It's volunteer pretty much and at least at the time my daughter was in it, it didn't cost anything except the parents had it provide insurance. So I'd like to give a shout out to the surfers who recently rescued quite a few of the young sailors. They had a big problem getting in. Ended up in the water and thank heavens those surfers were there. It was right at the entrance. They could have been hitting up against the rocks. They helped avoid a horrible situation. So shout out to the local surfers who helped out with that. I don't know who they are, but I was glad they were there. Thank you. Thank you. Any other council comments? Okay. Seeing none, I'm just going to go ahead and add that gray bears is looking for volunteers at this time. They're looking for drivers and volunteers to work in their store among several other things. So if you're interested in volunteering, please contact gray bears or you can contact the Volunteer Center who's currently looking for additional volunteers to support seniors in our community. I just found out that the number one need of seniors in our community is help around the home and because helping hands through the Volunteer Center cannot assist seniors right now because of the pandemic, they're looking for others to assist them. So if you have time, please do so. I also see Councilwoman Peterson's hand up. Did you have any other council comments? Yeah, I just briefly wanted to share my thanks for the healthcare workers in our county. Within the last couple weeks, I was at the Dominican emergency room for nothing serious, luckily, but it was the staff and healthcare workers there are working so incredibly hard to serve everyone that was there. In the four hours I was there, I was never able to get into a room because they are absolutely packed in walking through the emergency room to radiology. At least half of the people that I passed were on ventilators or some kind of breathing tube and it was absolutely terrifying, but they were working so incredibly hard. And so I just want to give an extra thank you to the staff and the healthcare workers at Dominican and throughout our county and to remind everyone to continue to stay vigilant wear your mask, stay six feet apart, stay home, wash your hands, everything that we've been saying for almost a year now, please continue to do so so that we can try to be over this as soon as possible. And the ultimate point I just wanted to make here was to say thank you to all of our healthcare workers and first responders during this time. Thank you. Thank you, Councilwoman. Okay, seeing no other City Council comments, we're going to move on to item eight. This is the consent calendar. All items listed in the consent calendar will be enacted by one motion in the form listed below on our agenda tonight. There will be no separate discussion on these items prior to the time the council votes on the action, unless members of the city council request specific items to be discussed for separate review. Items sold for separate discussion will be considered following general government. So with that being said, can I have a motion for the consent calendar? Can we? Yeah, I can. Yeah, Mayor, I had a question on a couple of the items. Okay, and what items do you have questions on? We'll find first on the minutes, item A. Okay, are we looking at a correction, Councilmember Story? Yes. Okay, and you had a question on another item as well? Yes, on item C, the audit report. Okay, so we'll go ahead and I'm going to look for a motion for just item 8B at this time. Can I have a motion? No move. Okay, and are there any comments from our public comments at this time? Mayor Brooks, I do not see anyone asking for a comment, either attendees or via email at this time. Okay, so we'll come back to Council for approval of item 8B. Can I have a roll call, please? Councilmember Bertrand. I approve. Councilmember Kaiser. Councilmember Kaiser, you're muted. Sorry. Aye. Thank you. Councilmember Peterson. Aye. Vice Mayor Story. Aye. And Mayor Brooks. Okay. Okay, we're going to go ahead and move on to item 9 for general government, and we're going to begin with item 9A, consider extending the temporary COVID outdoor activities and encouragement agreements to a date certain. Do we have a staff report? Yes. Can you hear me okay? I can hear you. Okay. Thank you, Mayor Brooks and Council. Before you tonight, we have an extension of our COVID-19 temporary youth permits and encroachment agreements. Sorry, I'm having a, there we go. And I also want to check, can you see my screen okay? Please do not see our screen. Okay, let me. Okay, let's try that again. Now can you see my screen? Okay. Okay. Tonight we're going to discuss the extension of COVID-19 temporary youth permits and encroachment permits. As you recall, back in May of 2020, the City Council directed staff to allow restaurants and other businesses to utilize outdoor spaces to prevent the spread of COVID-19 and for safety reasons. In on June 2nd, we've had the City Council, we passed the emergency order, number four of 2020, which allowed COVID-19 outdoor activities and encroachment agreements. And there was a great effort by the BIA, the local businesses and staff in seeing these pictures here, some of the local members of the BIA putting together extensions and really converting our outdoor space along the Esplanade and then throughout the city of Capitola. In total to date, we have 29 businesses and I hear there's another one jumping aboard. So 30 businesses that have taken advantage of these COVID-19 temporary youth permits. The types of businesses that have been utilizing them are restaurants, jail and hair salon, massage parlors. So they've been very useful and helpful and there have been some temporary sales that have occurred as well. Within our permit, there's a limit to the activities that it was the initial agreement was put in place through September 30th of 2020 with automatic extensions through the life of the city that will be mandated social distancing requirements. So every month we renew, we extend the disallowance. And I will say that I do get regular questions from different businesses asking how much longer will this be in place? And the answer is until social distancing is no longer required. So tonight we're here to discuss to get direction on whether or not we should extend these permits to a date certain. By extending the permits to a date certain, this will provide great better certainty for our businesses towards decision making. There are a lot of financial decisions that businesses put in place of winterizing their space. You'll notice many of the spaces that have the character of the business brought outside and how much to invest into that space and their improvements and then also staff determinations as they're utilizing that space that takes more staffing. So getting more clarity on the when this will come to an end would help be helpful for all the businesses and making decisions. Our staff recommendation this evening is to extend the permit through May 31st, 2021. And the reason for this state is because throughout the summer we have multiple special events in the city of Capitola and many of them are along the Esplanade and that's where the majority of the restaurants in which they're utilizing that outdoor space that is on the street is. And then knowing that if the social distancing and the shelter in place are still in place, we can come back to the city council prior to the May 31st to extend this deadline further. But at this point we think the 31st to be a good date just you know things change dramatically and we're able to gather this summer. Other some of our neighbors have made these decisions to make permanent dates. Got Valley extended their permits through May 30th, the city of Santa Cruz through October 30th. So in comparing those days we also looked at the fiscal impact that this would bring to the city to extend through May. There would be a loss we think it's 23% of our parking spaces are utilized for the outdoor dining and the loss to the city through May would be 55,000 to 50,000 they've done a 23% decrease of our last well last year year before his number. And through June through October the if we were to extend it through October would there be an additional loss of another $65,000 to $70,000. So with that staff is recommending that the council direct staff to prepare documentation for consideration for at a future council meeting to extend the temporary permits and encroachment agreements through May 31st 22. We will be putting that once we get direction we'll work with the city attorney on exactly in what format we need to bring this back to the city council and come back probably at the next meeting or shortly thereafter implement the direction for this meeting. So thank you. I'm available for questions. Thank you, Katie. Just to remind everyone if you can stay muted at this time I'm going to little background noise. So this is a time for council questions. I see council member Peterson Henry. Yeah I just wanted to confirm so I know right now we're not under under the current health order for our region even outdoor dining isn't permitted but I'm assuming that once it is again this would allow them to do that and my guess is and if you could confirm that even though outdoor dining isn't permitted at this time extending these temporary youth permits would still be possible for the businesses that are allowed to to remain open and they would just provide them space outside correct? Correct. So even though right now you're absolutely correct outdoor dining is not allowed to go services and right now our sites in the village have been modified to curb that pickup to accommodate that but yes so once we move from a shelter in place and back to I think it was a purple level where you were allowed to have outdoor dining once they reopen outdoor dining and allow it we could reopen these spaces and they could take advantage of it we actually wanted to do this now while it's to get ahead of it so that businesses can be preparing. Great thank you. Any other council questions? I did have two questions for you Katie are the permits or the outdoor dining that's still they're still free is that correct? That is correct yeah and then what what did you mean when you said when this kind of comes to an end come May 31st and this ends would then this come back to to council to determine whether we want to continue with outdoor dining is that what the anticipation is? So we would reevaluate this around May to see what the social distancing requirements are and whether or not we can have events this summer in the village and then if events were going to be allowed then probably leave it at you know let it terminate at the end of May but we can bring it back for discussion to the city council to get direction okay if if we can't do if gathering cannot take place and we're not moving forward with our any events we'll bring it back to see if you'd like to extend it further okay yeah lots of moving parts I understand okay seeing no more questions from council we can move to public comments we have any public comment on this item? Mayor Brooks I do not see any comments either from the attendees or for email on this item. Thank you Larry okay so we'll come back to council for deliberation and about. I move approval recommendation. I second. Thank you. Any other comments? Okay now we'll go ahead and take this to roll call. Thank you council member Bertrand. I agree. Council member Kaiser. Aye. Council member Peterson. Aye. Vice mayor Story. Aye. And mayor Brooks. Aye. Thank you. This item passes unanimously. We'll go ahead now. Thank you Katie. Thank you. We'll move on to item 9B. Resume view of council appointments. I believe Chloe is your item. Yes thank you so bear with me one moment everyone should be able to see me and hear me and I'm going to share my screen and bring up can everyone see the PowerPoint as a presentation or are you seeing my notes here? We see your the presentation and your slide deck on the right hand side with your notes. Okay give me one second I apologize. I'm having empathy for everyone that's had trouble with this through the the nine months we've been doing it. There we go. Okay thank you for your patience. So this is a some should be a familiar item. It's very similar to what council and thank you mayor you reviewed in December. We just have a few remaining city advisory bodies and multi jurisdictional bodies for council and yourself mayor to appoint members of the public or yourselves to represent the city of Capitola. So without further ado I'm going to get started with these are this is a list of the appointments tonight. There's a few more of the city advisory bodies. We'll be reviewing those four commissions and committees and then just a few more multi jurisdictional bodies as well but we'll try to do this relatively quickly. So four city bodies the architecture and site review committee all members are currently expiring or have technically at the end of December and they're listed here they all wish to continue and we did not receive any application so I'll turn to council to review and make appointments. I'll be taking notes as you do that. They're they're not individually appointed but since they have different roles you'll notice for example Frank Fanton is the designated architect so council just needs to approve as a group that these four individuals are okay with everyone. Okay are you looking for a motion? Yes just you don't need to do a roll call vote just to an agreement that I think similar to what we did in December that this list looks all right and then I will make note of that. Okay I see council member for trans Henry. Well if you don't need a motion I just like to say I think this list looks all right and they've served as well reports I've read they've certainly participated and then to our decisions in the big plan. Okay so do you prefer a stick of one by one Chloe you want us to raise our hands? Oh raise of hands would be perfect I think that will be easier I can see you all I believe it good okay thank you I appreciate it so moving forward I'm so sorry being in three different places doesn't always work okay so moving forward to commission on the environment similar situation however each member is individually appointed by one of yourselves so in this case I think we'll go you can go through and just down the list if you want to just make appointments again no applications were received and all members did indicate they were interested in continuing in this case a review of your council representative would be appropriate as well just tell me how you want to move forward and I'll make note of that but if you want to start one by one to make an appointment. Sure. Madam Mayor. Council member for trans. Yeah I had notified Chloe that I would drop off that a council representative I did talk tomorrow about she has some questions and I do have an appointment that I would like to make. Okay so then council member Kaiser would you like to make your appointment I'll start from the bottom up then. I guess I don't have an appointment for this one but would you like to continue with Peter Wilk then since he's showing interest to continue and then if any changes he can circle back. Yeah. Okay I was going to appoint him but that's fine. Anyway whatever works. Okay um I then maybe I could press that where are we and then Chloe I'll go ahead and keep Michelle on council member story. Yes this Meredith is willing to continue I'm happy to have her in that capacity. Thank you. Okay and then councilman Peterson. Yeah I'm happy to keep Kathleen on. Thank you so much. Okay and then Chloe we can circle back about um council member Kaiser and Bertrand's appointment once we get a little bit of clarification. Okay we can move on to the next one then. This is the finance advisory commission it looks more complicated than it is. I have it written out at the top here what we need to do based on the resolution the mayor and vice mayor may choose to serve on this commission or appoint a council member in their place. The remaining three council members then appoint members of the public and a business representative is approved in addition by the full council. So I have this written out here the three incumbents listed here did indicate they wanted to return this vacant person is a non-person because the previous appointee of um vice mayor's story did not want to return. So there's three positions hopefully made by three council members Paul Esti and Laura Alioto have indicated they'd like to continue. We have one applicant listed here Anthony Revai and the business representative which is whom is approved by all of you would like to continue his name is Pete Cullen and he has served in the past. So if we want to start with the mayor and the vice mayor letting me know if you'd like to be on the committee or appoint someone else from there the three remaining council members can make their appointment. Is that okay? Yep. Thank you. Thank you. I'll um I'll be staying on uh as the mayor vice mayor's story. Are there any other council members that are interested in being on the science advisory commission? Oh they aren't and I'll yeah I'll sit as vice mayor. Thank you. Do I still get an appointment? If the mayor and the vice mayor serve you do not appoint a member of the public. You are your own appointee. You can do that way. Okay. Okay and then um we'll just assume that um council member Kaiser your appointment would be where we see uh Mr. Bothorp's appointee in the past and it looks like Mr. Esti wants to stay on. Would you be comfortable with that? That's fine um I did ask Anthony of I to apply. Okay. Perhaps you could fill the vacancy with area you can see Chloe's done the way. Um well let's continue and then council member Bertrand. I'd like to appoint Paul Esti. Maybe you can connect the dots for us just um you want me to I can see what this would work. Just enough people and then you can just attach it to the council member as as you see. Absolutely. So if council member Bertrand if you'd like to appoint Paul Esti that's fine uh we still need council member Peterson and council member Kaiser to appoint someone and the remaining two people are Anthony Revai and Laura Alioto as long as council member Peterson is fine with Miss Alioto then council member Kaiser you can appoint whom you asked Anthony Revai. So thank you very much we'll we'll move on with that as a decision. This last uh city council advisory body we just want to confirm as you had asked vice mayor's story if you needed to be reviewed as the art and cultural commission representative uh you are the incumbent representative and just wanted to make that official here with council reviewing that tonight and making a decision of determination on that. So I'll just hear from you council and mayor if that is how we want to be before it works. Now as I find this vice mayor's story is happy to continue I'd be happy to have him I would disagree with him today. Thank you I'm happy to continue but if another council member is interested in arts and cultural um I've been on it for many years so I'm happy to accept a sign. Thank you council member Bertrand hand up. Oh no sorry I didn't take it down sorry. Okay so it looks like there's a consensus. Thank you. Thank you. Moving forward thank you for your patience everyone with these the we're moving into multi-jurisdictional bodies so we have the first one here criminal justice council of Santa Cruz county to review the current representatives currently they are mayor Brooks and council member Bertrand. Is there any other interest um from council or the JC like the council member for uh Peterson's members? Yeah I have an interest in serving on this body uh if it's if it's the will of the mayor and the council. Great and um what about is that the second person currently or is that um alternate? In this case it is a second um seat I I feel that other jurisdictions have their city manager on this council however another member of city council can take in this case his place which we have done it seems for quite some time I believe. I'm fine with uh Kristen taking my place and I don't know if he's that you're going to take the position but it's fine with me. Do we have any interest in if I were to step down from any another council member? I can do it as well I see yeah. Okay so we have um council woman Kaiser and council woman Peterson for the CJC. Wonderful thank you so much for the Santa Cruz county flood and water of flood control and water conservation district again we're you know looking to review these current representatives currently that is council member Bertrand with the alternate as council member Peterson I'll let you review. Okay with the two of you like to remain or is there interest from any other council members at this time? I'll be glad to remain. I'm fine being the alternate unless anyone else is interested in it. It doesn't look like there's any. Moving forward the Santa Cruz county library financing authority will be meeting here at the end of the month and time to review these representatives currently council member Bertrand and council member Peterson is the alternate. If there's someone else interested that's fine with me or I can switch with Kristen. What's the time commitment Jacques? The meetings go very quick and they're late so pretty typically it's six o'clock pretty typically you're there and I don't know 15 minutes later you're out. Oh is it monthly? No it's not monthly at all. I can't remember the frequency. I believe I was told this is an annual an annual meeting. Or it's twice annually or something like that. It's very seldom. Okay commitment yes. But if you're not there then there's a lot of fears that grind down so it's very important to be there. I can explain it if you'd like just a very short explanation. The LFA the library financing authority basically takes in all the money that this county gets for library services and it's charged with distributing it to between the two different library systems in the county so it's pretty procedural because the formula is 23 percent to Watsonville and 77 percent to us but twice a year the money comes in and has to get this first stack out so it is like council member Bertrand said usually about a five-minute meeting and like council member Bertrand said it's very important to be there because the money has to get distributed and we need to form. Right you cannot forget this meeting. So does it sound like we want to switch roles council member Peterson? That's fine with me if you want to do that Jack. Yeah that's fine. Okay thank you I'll note that and I'll let I believe her name is Helga I'll let the board clerk know as well. Right. So next we have another review of our current representation for the Santa Cruz County Regional Transportation Commission. They generally meet the first Thursday of each month it was a little bit of a mix up on my end that the meeting the first meeting was this morning of the same day I apologize that this wasn't taken care of in December however if it's the will of the council they they are open to anyone from our from our council serving so just time to review those current representatives which are council member Bertrand and the alternate as council member Peterson. Would you like to continue or definitely like to continue my head still reeling from a six hour meeting today the meetings actually go fairly long six is a little bit longer than normal though because of the issue with the alternate analysis. And council member Story are you willing to continue as the alternate? Yes. Okay is that what you needed Chloe? Yes that's great thank you and we're almost done I promise this is actually I believe this is the last multi-jurisdictional body this is the Santa Cruz Library Advisory Commission so related to the Finance Advisory Commission but different and this is something council will need to appoint someone so it's not a member of council serving it is a member of the public and I just wanted to note that our previous city representative was Mr. Bob White who passed away earlier in 2020 and I believe was was very beloved and worked very hard for all the libraries in our area but for Capitola so I wanted to say thank you to him and to mention that we had two applications from Laura Alioto and Michael Cermini so we just need a council full council approval and appoints you to this and I just need clarifications that one or both we can appoint oh I'm sorry just one person thank you for asking okay does council have a recommendation on which of the applicants can report for this body? I would recommend that we appoint Mike Cermini I'll second that. Agreed. Yeah Mike's been very very involved and instrumental and moving the library forward so he's definitely a good appointee. Kind of with my colleagues on this one to appoint Michael Cermini. Thank you so much and I believe yes that was the last one thank you for your patience I will let everyone know who needs to know and thank you for another year of service. And so there just might be some question about the commission on the environment whether a council member needs to be on that I think we're looking into that okay so before we just backtrack is that necessary do we have any council members interested in participating on the commission of the environment? I can confirm that there is a there is one council seat on the commission on the environment so I think we're short I believe we're short one council member on the COE at this point. Okay council member Kaiser story anyone well is Jacques are you on it right now? No like we talked earlier I want to be opening that position for someone else on the city council and I was interested in appointing Peter Wilk but and I did talk to Peter if he was interested so maybe there's some confusion here I was uncertain what happened actually. Yeah just depending on meeting time I can do that one and do we know what it means? Okay so director Jeff Briggs Steve I think he's on the call and he can talk about the commission on the environment meetings I believe they're by monthly right now the commission meets quarterly although we haven't set the schedule for 2021 yet well that'll be one of the issues and it's met from anywhere from monthly to bi-monthly we're currently on a quarterly schedule we do meet in the evenings around six o'clock the day is flexible that we find a room we try and find a day that works best for all the members. Okay yeah I can take that one sorry Jacques if that was confusing. No that's okay so then I would like to appoint Peter Wilk as my appointment. Okay I'll make note of that and I'll request that in a minute. Thank you and thank you council member Kaiser for joining us. Yeah. City manager do you mean there anything else for missing before we move on to the next item? I think we got everything done that we needed to this evening for the appointment. Great thank you. Thank you very much Burley. Okay we're gonna now move on to item 9c consider entering a lifeguard contract with the city of Santa Cruz marine safety division do we have a staff report? Yes thank you mayor council members I will take a minute to share my screen. All right so the item before you this evening is the beach lifeguard contract since 2012 the city has been contracting with the Santa Cruz marine safety division to provide our beach lifeguard services for the season. Extensions were authorized through 2020 however the two entities mutually terminated that for the 2020 contract due to the pandemic so under the proposed agreement which is a two-year agreement that was decided in the best interest for both organizations as it takes a great deal of effort in hiring and organizing that two years would be a mutually agreeable term for this agreement as well as to continue with an opportunity for the city and central fire to work towards providing a full range for lifeguard services in 2023. So the proposed agreement with the city of Santa Cruz would be a 91,119 contract this is an $8,000 increase or increase hours and personal costs if approved that the general contract will be included in the appropriate budget until year 2021 and until year 2022. So the recommended action is to offer I city manager to sign a two-year contract not to exceed 91,500 annually with the city of Santa Cruz marine safety divisions for capitol beach lifeguard services and I'm available for questions at this time. Thank you Nikki. Do we have any questions as the vice mayor's story is Henry? Thanks mayor. Nikki I noticed in the contract under compensation on some page agenda factor page 237 that the Santa Cruz has given themselves the option to increase the cost or kind of and it's unclear as to under at what period and I was just curious as to what was anticipated and why that term was put into the contract. Perhaps the manager might have a deeper explanation for this but I believe that it was included in the contract in order to compensate for any unexpected staff increases or operational increases. Is the staffing like based on the numbers of people on the beach at any given summer or or the number I just thought they just did it based on the number of lifeguard stains. So they staffed to or actually they provide a certain number of staff for each tower during a set number of hours depending upon the day of week or the weekend and then they also provide tower services for holiday weekends and potentially any events and so I believe that that potential increase in the event that any of those hours were to be changed for an elongated event or something along those lines and that's part of it as well as any unexpected operational costs. Okay so nothing to be concerned there about surprised additional expenses to the city budget. Get the impression that it was maybe a standard part of the contract so I I'm not sure the city manager could burn or add to that. Mayor Brooks this is Larry and I it looks like the city manager might have dropped off to technical but I have a little bit of history is that sometimes we have to extend the season. I don't know if that's what and that's where some of that's built in sometimes they kind of they kind of give us the budget from I believe it's Memorial Day to Labor Day and sometimes we ask them to because of conditions weather that sort of thing to extend beyond that time frame so we've always had a little extra for that if necessary but it is the the fees are they the charges I believe are based on the number of staff that need to staff the towers during the hours of the of the agreement. Can I see our city manager fast? Jamie if you have um sound we see you. Do you can you hear me? Yep. Okay I'm sorry I'm gonna have to ask my son I think to get off but um so these are the language in the contract that talks about renegotiation was really put in there just as like these are two public agency partners and on the off chance that we have an endless summer and we continue lifeguard services much further than we ever anticipated but that would be an opportunity for them to come back and say hey you know we're not a money-making venture here but we're also not trying to lose money either and it was just really that kind of bailout um clause if you will so that's the purpose behind it um they've never they've never asked for a different amount than the actual amount that's in the contract. Okay all right thank you. Any other questions? We'll go ahead and take this to public comment. Any public comment? I do not see any attendees looking to comment and I do not see any emails on the vinyl. Okay thank you so we'll bring this back to council for deliberation and a motion. I see councilmember vice mayor's story can raise. Oh um that was from previous but um I will just move staff recommendation. I'll second. I think we have a first by vice mayor's story and a second by councilmember Bertrand can I have any is there any more conversation or discussion from the council? Okay seeing none we'll go ahead um we have roll call please. Councilmember Bertrand. I agree. Councilmember Kaiser. Councilmember Peterson. I. Vice mayor's story. I. And mayor Brooke. I. Okay that item passes unanimously we'll now move on to item 9D. This is the junior guard instructor training contract. Do we have staff presentation? Yes thank you mayor councilmember um let me take a minute and share my screen. So the item before you is the junior guard instructor training contract. Um so CSLSA which is the organization that has a oversight for um our junior guard competitions as well as standards for um under USLA the standards for open water lifeguard training and um certification these they recommend that capitol junior guard program is trained by a lifeguard agency um and central fire is um our we have contracted with them since 2019 to provide the open water lifeguard training to our junior guard instructors as they are a exceptionally qualified organization to provide that training. Those agreements the central fire would be providing the services for two seasons the 2021 or in 2022 season the services would include conducting eligibility for employment swim tasks as well as providing open water sorry open water lifeguard training according to the USLA standards that would also include title 22 and CPR training. Um the physical impact of this is the proposed central contract for 2021 is 16,000 this is a $3,000 increase from a any prior year um and the contract for 2022 is that 17,000 um so the recommended action for you is the to authorize the city manager to find a junior contract not to exceed $17,000 annually with the central fire that should be changed uh district for lifeguard testing and training services and I should note that the additional materials that were provided to you earlier in the meeting is a um revision of the contract that was included in the packet um with minor edit removing the word protection um to any statements that were referred to the district the organization um central fire district as well as removing in terms from now um fire chief wall bridges title thank you mickey do we have any questions from council on this item members from central fire districts are also currently in attendance thank you I do not see any questions from council on this item do we have any um there we I see council member vertran do you have a question yes technology thing um so now with the um consolidation are we uh talking with the same people to do the training has that changed so there's continuity there basically are you speaking directly to the staff that we would be working with yeah yeah so um no that has not changed from from the beginning in 2019 uh the primary person that I have been working with is captain spout heartway and um that will continue uh I greatly appreciate his leadership in organizing this training and um and appreciate two uh wall bridges uh continuance of that relationship yeah I observed some of the training and I was very impressed with the professional approach and also the ability to get the uh youth uh to participate it was definitely a good experience for everyone involved I think thank you um do we for the question council member vertran do we have any um public comment at this time mayor brooks um yes I see like chief wall bridges I'm gonna put him on to talk good evening can everybody hear me okay all right mayor brooks and the rest of the city council Jamie Goldstein and uh Nikki Bryant I just want to appreciate the opportunity to talk to everybody and just do a little clarification is central fire protection district and soon to be central fire district is going to still be your fire department and we're still here to deliver the service that we have before just now we're going to have more depth within our ranks uh by cooperating and ultimately consolidating with aptos of selva hopefully by february 4th of this year um I think that that will give rise to our ability in 2023 to provide a full spectrum of services to the city of capitol and beyond I want to thank everybody for their consideration in the proposed contract and I obviously greatly support it as we've already signed off on it and look forward to many years of a good cooperative effort between the city and central fire district and that's the end of my comments thank you chief wall bridge and congratulations on your new role we'll go ahead and bring this back to council for deliberation um if there are no other public comments I move to authorize the city manager to contract as described in the step report we have a first from councilmember betran and a second from councilwoman peterson can I have a roll call please councilmember betranz I agree councilmember keiser hi councilmember peterson hi vice mayor story hi mayor brook hi this item passes unanimously we'll go ahead now and move on to thank you mickey thank you chief wallbridge for your time we'll go ahead and now move on to item nine consider increasing the number available surf and coffee permits for 2021 do we have a staff report yes uh can you hear me I can hear you perfect good evening mayor brook from council I'm here this evening to discuss the morning parking permit otherwise known as the surf and coffee coffee permit program and I'll provide a little background so back in 2008 council director staff to institute this parking program and the intent was to allow morning parking for for beachgoers and visitors to come down the village and enjoy the village and and and also the surfers and so the program itself has been as far as the program what it is that's two hours of free parking seven days a week from 8 a.m. to 10 p.m. and what we do is we offer 50 permits a year and since 2008 we've had a really successful program the last four years though we've actually sold out of those permits and and then this year we actually sold out of the 50 permits within just two days which started some conversation with with folks as far as wanting additional permits and so at that point we reached out to the bia and some other locals down the village and just to see if there was any further interest in that and the bia supported it as well as the the locals that were down there kind of they used that I say locals but it's it's a it's not just capital locals with others that also use it and so the proposal this evening is that we recommend increasing the permits by 25 so that would raise the current 15 to 75 if that's your direction and if you have any questions i'm here thank you andy do we have any questions from council seeing none oh thank you i see you councilmember keiser go ahead thanks took me a second um so these are year-round yes yeah okay yeah i wasn't super familiar with the program um and then so obviously like you're saying a lot of locals utilize it but then maybe some non-locals um and i just i know that when private speech you had to pay to get like a key or whatever but um that you if you provided a just a bill with your address on it if you lived within a certain distance you got a little cheaper price and then maybe if you weren't technically local like i don't know whatever jurisdiction we wanted to decide maybe that cost is a little expensive i mean 50 bucks is like a steal i think but i'm just saying i think we could maybe do more it does seem like it's in super high demand so um i mean obviously i'm fine with how it is now but just a thought okay and congratulations on the new appointment um but yes uh there is no uh residence requirements and purchase the permits um and the permits are 50 dollars um and we have 50 of them so that's our current model and um and like i said if the recommendation today is to move forward with increasing that that other options are obviously up to your direction okay i think we've answered councilwoman kaiser's question we'll go ahead and bring your point back from deliberation after we go to public comment if you want to talk a little bit more about your proposal there councilwoman um i see councilmember vertran can raise um do you have any questions at this time councilmember yeah i was just wondering um you did go to the um the merchants um is there any express concern about competing for places that other regular customers might use for the restaurants and such there or are they just this is totally fine because there's not many people that come down to the ethanol at that time of the day um yeah so uh during the early morning hours there's not a lot of um of parking or there's a lot of available parking and so the age of ten there is there is available parking one of the the original intent behind it was the surfers didn't want to get out of the water to pay the meter so they want to stay in the water longer um and then uh as they kind of uh progressed and the businesses were really happy about those that then enjoy the coffee or those different different things um and they the business that so we reached out to the bi a and they were very supportive of anything that would encourage folks to come down and uh patronize their businesses or or enjoy the outdoor activities that we have um and the surfing and stuff like that so thank you captain okay i see councilwoman peterson handrake thank you to um margo uh council woman kaiser's point do we have any idea of how many of these permits have gone to out of county residents that answer i i know that the like i said this year the folks that are aware of it um were very quickly quick to purchase them uh but i don't um i don't have the exact breakdown of out of county versus like capital or proper residents or Santa Cruz that type of thing there okay thank you my story yeah thank you andy will this increase meet the current waiting list or the demand including um temp fellow residents i think the 25 is a is a is a is a reasonable step at this point um and it's it's one of the things that you know if you go too far then it it it can take away from that meter parking so finding that balance we we feel that the 25 is a good kind of step at this point um but you know it's again it's up to you it's to your direction do you have a current waiting list do you know how many people have applied after the supply was exhausted uh we do we do not have a waiting list um and so but we we do we did and continue to get calls speaking the permits and we've just been telling them they they sold out thank you okay any other questions from council members we'll go ahead and uh take this to public comment do we have any public comments for this item air brooks i do not see any attendees asking a question or and i do not have any emails on this item okay thank you we'll bring this back to council for further discussion and a motion madam mayor before you do would you mind if i just offered a little bit of information that might be helpful um so we're going to be talking about next year's um goals and objectives coming up here i think in february asking the council for sort of what our work plan what our big things we're going to work on and one of the things the staff is going to toss out there as a potential item for the council to consider for next year is really looking at the sort of what we charge for parking in the village um and so if rather than maybe just tweaking the rates on this one um you might want to consider if we're not going to make that decision tonight but if we're going to talk more holistically about parking in the parking in the village and race uh that could be on the horizon next year and so that might be a place to punt the conversation on that issue for this permit in particular just wanted to put that out there yeah i think um as far as this issue goes um i think just adding on to what we've already done it would suffice and then and then i think there's room for us to explore going forward you know just better parameters or how how we want to run it you know it it seems like it's in demand so let's do it i would just add um to the questions that were asked of of uh you and maybe we can start telling how many phone calls we're getting um just to see so when we circle back to this conversation and we um that might be a helpful some helpful information um from this point on any other comments councilmember ritram yeah um yeah i put forth to be agendized uh discussing of the permits for parking downtown i'm glad to see staffs working on that and i agree with margo um at least maybe i'm getting the intent i would like to have this program mostly for locals and you know if there is a you know influx of non-locals that are taking advantage of it well that's good but then maybe we should have a different way to deal with it so that is the discussion for next year when we talk about our goals i totally agree thank you and i i would just add that um perhaps we can look at the effects of how the uh for coastal commission if that's an issue um if we're we're taking notes there any other comments okay we can look for a motion at this time okay councilmember kaiser we have a second i'll second nope christin good thanks councilmember ritram no okay we have a roll call for you yes councilmember ritram i agree councilmember kaiser i councilmember peterson i vice mayor story i mayor brook i this item nine e pastors unanimously thank you andy for your your time today okay so you didn't think you could make my first i would make my first meeting without a few mistakes so i'm gonna actually ask councils to um go back to item on the consent calendar item b and e if i can have a motion to approve consent items b and e i think we may have okay that's right i'm sorry she hasn't but sam has some questions i thought so um no these are items consent items b and e that i forgot about when i made we made the first motion so i think that's correct yeah if i can have a motion for consent items b and e i will move consent uh approval of item d and e from the consent calendar i'll second that thank you can we have a roll call please yes councilmember ritram i agree councilmember kaiser i councilmember peterson i vice mayor story hi mayor brook hi thank you okay now we're gonna go back to general government we're gonna look at item h a council our vice mayor story ask that we pull this item so councilmember story would you um you had some questions about this item yeah on the minute on agenda packet um 13 at the top um it says um well i mean there's a typo i won't raise that but just that the committee has suggested setting aside between four dollars to six hundred thousand dollars and i and my recollection it was just six hundred thousand dollars was from the finance society committee so it's been that that's a typo um so i just wanted to um raise that but i also wanted to i mean in the process of my going through that and saying that i start to think about well how official are these minutes and how accurate and close to the need to be since now you know we have video storage of all the answer meetings which i think would be more official um so i guess i wanted to ask that question about these written minutes um the action minutes and and how carefully we should be trying to read them and make sure that that they're accurate councilmember story so the first the first piece is i think that actually verbatim what i said at the meeting because i do believe the finance advisory committee recommended between four and six hundred thousand um but it's four hundred thousand to six hundred thousand i believe is what correct but yeah i'm not four dollars to six hundred right right so i mean i think i actually said four to six hundred thousand but in the way you verbally articulate that um it doesn't translate into the written word as clearly so so we'll make that correction he so i'm sure you recall that historically the minutes were very voluminous you know the minutes for each meeting with ten plus pages we went to action minutes based on the exact point that you raised i want to say about seven or eight years ago the fact that the meeting video is actually online and there's a far better record than any kind of minutes could ever be um and so that we have the action minutes but we do still include the short summaries of the discussion so arguably we shouldn't be because the video record exists which probably provides a better record um but we have been doing it this way so i'd be open the input if if the council said that we should really rely on the video record and should stick to the action minutes which would really just be the motion the second and the vote and we wouldn't be recording the debate um and i'll leave it to the city attorney if she has any opinion about how i'll carefully review these as far as how carefully the council reviews them i'd like them to be accurate because i selfishly i am often the one who did them um it's often if i'm trying to trap what actions the council has taken on an item that we might be bringing back to you at times over a year later um and especially if it's something you get in vote on and now we're asking you to vote on so i actually um use them at times somewhat frequently actually i look back at the minutes of prior items i would imagine that staff does too in some cases um but i think to be accurate whether i know that a lot of cities move to action minutes for the exact reason that city manager um coltine said so whether they're action action minutes or um more rolling minutes i you know it is more useful to me and perhaps others who are looking at them if they have some detail about the debate but if they don't we can you're right we can always go back and watch the video the video isn't as efficient as looking at the minute so that's i think why most cities are speaking with them okay it's not that common for council members to correct them at meetings so my impression is that council members generally review them prior to meetings okay so i get that we should continue to exercise these other things making sure that the written minutes are an accurate reflection of the summary of the meeting okay okay and since we're treating item eight a as a regular um gender item a general government works on questions so council member retrand do you have a question um yeah i was just um following up on what cement has said and you know i put a question to uh city council members um as sam said this is more efficient but you know put yourself in the position of the general public you know going to a website and trying to find out you know what was actually recorded and then going to so you know i asked city council members to support that we do you know i'm abbreviating realizing that you have the link to go through the video but most people always do abbreviate something that's a question i pose to people to in your mind when you talk to thank you any other questions um for this item then okay can we see if there's any public comment on item eight a mayor brooks i do not see any public comments either via attendee or the public or the email okay we'll go ahead and bring this back to council for more discussion and a motion is okay well second okay i see a first and a second and i would just like to add that i'm an agreement with council member retrand that i too enjoy the um additional information on the minutes i think it would be cumbersome to go through a video um when looking for some straightforward uh information um so i just would like to add that so if we can have a roll call please absolutely council member retrand i agree council member keiser i council member peterson hi vice mayor story hi mayor brooks hi okay now on to item eight c council member story you asked that item eight c be pulled from the consent did you have some questions i did um actually just one question and this is concerning our um audit for year in june 30 of 2020 um on page seven of it written audit report i noticed that it reflects that our um unrestricted fund balance um you know went from about a negative 10.5 million to a negative 12.8 million an increase of um about 2.3 million uh and my question is um i know the explanation is related to our unfunded pension liability um my question is did that increase of 2.5 million is that all attributable to the unfunded pension liability putting in another way did that liability increased by 2.5 million hi council member story yes you are absolutely correct that is um it was 2.2 of that is attributable to the oak hub ual or not oak hub i'm sorry to the hers ual okay thank you that's that's what i suspected and i guess i mean i maybe when we go have our next um because pretty soon in the spring we're going to be uh visiting our next year's budget um um we should um i would like to maybe have a further discussion of that particular uh balance sheet item and that and the pension liability um and and maybe why you know i'm just i was a little concerned that it increased so much in that one year period so thank you okay any other questions on this item you know questions we'll take this as a public comment here brooks i do not see any attendees asking questions or any emails on this item okay thank you and we'll bring this back to council for further discussion and a motion i move that we accept the report i agree um i second it never first from my story and a second from council member for trans and i have a role for you council member for trans i agree council member kaiser i'll take that as we didn't hear your member kaiser we're muted oh hi sorry council member peterson hi vice mayor story hi mayor brooks all right so this takes that or that item passes unanimously we'll go um and to item 10 adjournment i just wanted to say thank you council thank you council member kaiser congratulations on your election again thank you staff and participants for being here tonight so please remember to find the good and others and in yourself good night okay thank you good night goodbye