 Mr. Maloney, will we be ready to go at 4.30? Yes, Chairwoman Steph is ready when you are. Thank you. Okay. So by my clock, it's 4.30. So with that, I would like to call to order the September 9th, 2021 meeting of the Centers of Planning Commission. Before we start, I'd like to read the following statements. Due to the provision of the governor's executive orders N-25-20 and N-29-20, which has spent certain requirements for the Brown Act and the order of the Health Officer of the County of Sonoma to shelter in place to minimize the spread of COVID-19. The planning commissioners will be conducting days meeting in a virtual setting using Zoom webinar. Commissioners and staff are participating from remote locations and or practicing appropriate social distancing. Members of the public may view and listen to the meeting as noted on the city's website, and also as noted on the agenda. Members of the public wishing to speak during item number four, public comment period, or during any public hearing item to be able to do so by raising their hand and will be given the ability to address the commission. Mr. Maloney, if you'd like to call roll. Thank you, Chair Weeks. Let the record reflect that all commissioners are present except Commissioner Holton and Vice Chair Peterson. Thank you. This second item is study session of which we have none. Item number three, approval of minutes. We have minutes for the July 22nd meeting. For those of you who are at that meeting, do you have any comments or changes? They're seeing none. They stand approved. Item four is public comments. I will go ahead and open the public comment. In this meeting's agenda. If you wish to make a comment via Zoom, please select the raised hand button. If you're dialing in via telephone, please dial star nine to raise your hand, and each speaker will have three minutes. There will be a countdown timer on the screen for your convenience and the convenience of the viewers. Please make sure to unmute yourself when you're invited to do so, and your microphone will be muted at the end of that countdown. Do we have any hands raised for items not on the agenda? Thank you, Chair Weeks. No one is raising their hand at this time. Thank you. With that, seeing no hands raised, I will go ahead and close the public comment period, and move on to item five, which is our statement of purpose. The Planning Commission is charged with carrying out the California Planning and Zoning Laws in the city of Santa Rosa. Duties include implementing of plans, ordinances, and policies relating to land use matters, assisting in writing and implementing the general plan and area plans, holding public hearings and acting on proposed changes to the zoning code, zoning map, general plan, tentative subdivision maps, and undertaking special planning studies as needed. Item 5.2, our committee reports. Do we have any committee reports? It's okay, seeing none. We'll go ahead to 5.3 commissioner reports, and I'm going to take chair prerogative and start off and welcome back a commissioner Cisco under commissioner reports. It's really nice to have you back. I don't know if any of the commissioners have other comments that they'd like to make. Commissioner Cisco, do you have anything you want to say? I do. Just that I'm really, really happy to be back working with all of you. I'm very excited as anyone who knows me, knows how much I love the commission, how much I love this role. So really happy to be back and I have been watching, and I didn't have the opportunity to talk with the commissioner or colleague. I was so sad to see him leave his experience with homelessness and affordable housing was such a gift to the commission. So I did have the opportunity to thank him for the years I was able to work with him and his service. I was also able to talk with Bill Rose and communicate with Danny Pacheco-Greg, just appreciating our long relationship together. So happy to be back with you and working with our excellent staff. Thank you. Any other comments? Any other commissioner reports? Commissioner Carter? Yeah, I just wanted to report that I did receive an invitation from the human resources department to participate in an interview panel. And I expect we'll hear more about that from staff during the department reports. Thank you. So then if there's nothing else from commissioners, if we'll go ahead and do department reports, Mr. Triple, is that you today? Yes, good afternoon to you. That is me today. Members of the Planning Commission, it's great to see you all. And Commissioner Sisco, welcome back. It's great to have you back. We have a very just brief department report today. First off, thanks so much for your willingness to engage in our transition to hybrid meetings that unfortunately has been put on pause. The reason for that is we did learn that if any member of the commission is participating from the chamber, then we would need to notice a meeting as a hybrid meeting and allow the public to access the chamber and participate in person. So that for that reason, we had to take a step back in part because we hadn't noticed today's meetings as hybrid meetings, but then also we need to review our capacity to staff in-person public meetings for hybrid meeting formats where we might have people participating from the chamber. We want to be sure that we can fully support those meetings. So stay tuned. We continue to work on those efforts to move to a hybrid meeting format. We're fully committed to it. And we look forward to having that opportunity for you in the near future. Also, I wanted to note that Arudite Dispensory at 3059 Coffee Lane was an item that came before you at the August 12th planning commission meeting and was continued at the request of the applicant. That meeting item was not agendized for today due to an error we failed to transfer that meeting item to today's meeting agenda. So we are placing it on the September 23rd meeting agenda and it will be then reviewed on that date. Also, that meeting item will be re-noticed for the September 23rd public hearing. And then that brings me to our next item, which is our next meeting. We will have agenda items for the September 23rd meeting. So we will be having a second meeting in September. Commissioner Carter regarding your invitation to participate on a interview committee. I know that we do have a current recruitment for Supervising Planner that is active. I don't have any more information on it than that, but I assume that was the invitation that you received. So, and with that, Chair, we'll turn it back to you. Thank you. Thank you, Mr. Triple. So we'll move on to item seven, which is statement of abstentions. Any abstentions? Seeing none, move on to item eight, consent items, which we have none. And then on to item nine and 9.1, our scheduled item. This is old school cannabis conditional use permit at 100 Sabastopol Road. That's a secret exempt project, CUP 21-027. It is an ex parte item. So we'll do ex parte disclosures. Commissioner Carter. I did, sorry. Okay, I visited the site and I did meet with the applicant. Thank you. Commissioner Siscoe. Visited the site. Thank you, Commissioner Duggan. I have to relearn my alphabet. I forgot commission is in before me. I visited the site and I met with the applicant and have no further information. Thank you, Commissioner Kropke. I spoke with the representative of the applicant and have no other things in disclose. Thank you. And I also visited the site and have played telephone tag with the applicant and nothing further to disclose. So with that, I'd like to turn it over to staff. I understand we have a request for continuance and Miss Tuans will take us through that. Thank you, chair. The item scheduled tonight is old school cannabis. It's a conditionally used permit for a cannabis retail facility. There was a request made on September 8th to have English and Spanish translation service during the presentation of this project at tonight's meeting. But to allow time to effectively respond to this request, planning staff is requesting that this item be continued to September 23rd meeting. And because it's been continued to a date certain, there would not, it would not be required to be renoticed. We also have an ability for people to make comments, to submit comments to staff. Those comments would be, if they are in Spanish, they would be translated to English prior to the planning commission meeting. So those would be available to you before the meeting on the 23rd. And questions and comments can be sent to me directly. And we will translate them with help from Spanish language experts. Thank you. Either Miss Tuans or Mr. Triple, can you talk, can you tell us how you're planning to facilitate working with participants who have limited English or are monolingual? Sure, so as Miss Tuans indicated, this was a late, a relatively late request having received it yesterday. And we rarely, as you know, we rarely do translations as part of our public meetings. We get few requests and we hadn't done one yet as part of a virtual meeting. So for that reason, we are requesting the continuance of today's meeting item. Going forward, what we will do with regard to this particular project is have the availability to provide comments in Spanish. And then we would have those translated by the translation service and then Miss Tuans would provide them as late correspondence to planning commission members. Additionally, staff will be available to meet with community members. The request was brought forward by Miss Yvette Minor and she regularly organizes meetings with community members. So staff will be available to meet, to participate in one of those meetings via Zoom, to explain to other participants how they might submit comments as well as participate in the public hearing for which we're requesting continuance. Then we're also taking another step and that is to review how we can add language to our noticing that would advise recipients of our notices that they do have the opportunity to request translation at a public meeting and give them that opportunity in advance so that we would have a few more days at least to be able to prepare for a request for translation. So we continue to work forward on that as a side note. We do have a neighborhood meeting we will be offering as a Spanish language meeting in response to a request for the community. So as the city moves forward with the open government ordinance, as we recognize the needs of our community members in particular in certain areas of this city and this is a great example of the Rosalind community we do remain committed to expanding our ability to serve the needs of all community members and encourage participation through translated meetings and also to be able to receive comments and correspondence and translate that as well. That's great, thank you very much. So with that, do I have a motion to continue? Chair Meeks, we also have Beatrice available to translate what I just presented. If there are any Spanish speaking, Spanish only speaking participants tonight. So how do I know if there are any Spanish speaking attendance or Beatrice, do you want to? I think with you, we'll just have Beatrice run through the slides in Spanish. Great, thank you. That'd be great, thank you very much, Beatrice. For sure. Voy a traducir la presentación que se hizo por parte de la pladeadora Urbana Cristine. Y la presentación habla sobre la audiencia pública, Osku Kenabis, in Science and Basketball Road. Es un permiso de uso condicional. Science and Basketball Road, CUP 21-0-27. Y el 8 de septiembre, el personal de planificación recibía una solicitud de servicio de traducción de inglés al español ante la presentación del proyecto a la comisera de planificación y para dar tiempo de responder de manera efectiva esta solicitud, el personal de planificación solicita que este tema de la reunión continúa este día 23 de septiembre a las 4.30 p.m. Sus comentarios se traducirán al idioma inglés y se inviarán a la comisión de planificación como correspondencia tardía antes de que la revisión pública del proyecto por parte de la comisión. La comisión de planificación está programada para celebrar una audiencia pública para el proyecto Osku Kenabis el jueves 23 de septiembre a las 4.30 p.m. A través de una reunión virtual de Zoom y para tener más información puede visitar HTTP dos puntos diagonal-diagonal S-R-C-I-T-Y punto org diagonal-PC. Envíe sus preguntas y comentarios a Cristina Tomiens, planadora urbana senior de la Dirección de Planificación Económica y de Planación y Desarrollo Económica que K-T-W-M-I-A-N-S a roba S-R-C-I-T punto org. Y su número de teléfono es 707-543-4692. Thank you very much. Okay, so with that do we have a motion to continue this item? Yeah, I'll make a motion to continue item 9.1 to a date certain of September 23rd, 2021. Thank you. Is there a second? Thank you. That was moved by Commissioner Kropke, seconded by Commissioner Sisko. Do we have any discussion by the commissioners on this? Okay, seeing none. Mr. Maloney, if you could go ahead and call roll. Yes, one second, Chair. Chair, have you taken the position? Okay. Thank you, Chair Weeks. Sure. Commissioner Carter. Aye. Commissioner Sisko. Aye. Commissioner Duggan. Aye. Commissioner Holton is absent. Commissioner Kropke. Aye. Vice Chair Peterson is absent. Even Chair Weeks. Aye. So with that, it passes with five ayes. And also with that, unless there's anything else from staff, we'll go ahead and adjourn the meeting. Okay. Thank you. Great, thanks. So we'll see you all on the 23rd. Bye.