 We're called to order at 6.02. Any adjustments to the agenda consent to approve minutes of Thursday, July 28th? Do I have a motion? Move it. Is there a second? Second. Any discussion on those minutes? None so moved. Approved minutes of June 27th? Do I have a motion? So moved. And a second. Second. Meg with a second again? All second. All right. Thank you. Any discussion? All right. Hearing none, so moved. Approved the minutes of Wednesday, June 8th? So moved. Do I have a second? Second. This is Meg. All right. Any discussion on those? All right. Hearing no discussion, so moved. Board correspondence and communication. Anybody with anything for development series? We're going to plan that at the retreat, and should we want to be engaging the items? Okay. How you guys want to do it? There's lots of ways we can engage in that. I just think we should talk this through. All right. And public comment. Is there anybody on for public comment? All right. Hearing none, we are on to reports to the board. Jamie is up first. So you have my report in hand. I do just want to mention it's the first time I've done this, but it's the first time we've been back in attendance in person for our annual kickoff to the school year, as far as coming together as an SU for in-service. So you are invited to attend. I think that you'll find the morning would be relevant for board members. Just let me know if you plan to attend, please, just so I can work out seating. We are at the Royalton campus, a White River Unified District this year to kick off. We have Joel Van Lent, who's going to be doing a presentation that morning and then doing some more work with some support staff in the afternoon. The agency of education is going to be there in the afternoon working with our high school and middle school teachers around a portrait of a graduate to start to frame out our proficiency work and revisions to our curriculum documents so that our curricular documents are forward facing and easier for parents to understand what we want kids to no understand and do. And then also the elementary teachers are going to be engaging in work around the SU-wide report card that we have been talking about at the elementary levels that are tied to our curricular standards with hopefully rolling that out this fall. That was delayed a year just based on COVID and other priorities that we needed to take care of first. So that works all kicking off. I'm really excited about it Monday. Everyone coming together. So you are invited to that. And tomorrow I just want to put a shout out and I'm sure Anna will mention this too that Tracy Thompson is a principal at Stratford and Newton and she has been working with Jamie Rainville. Jamie Rainville from Bethel and Jasmine Trombley who is a middle school teacher at Newton. The three of them are working to oversee our new teacher program new to WRVSU doesn't mean you are new to the profession. So that we can best support new hires through a much more rigorous mentor-mentee relationship. That was in the new collective bargaining agreement. The board highlighted the need for that work and the importance of that work. And so that works rolling out when tomorrow everyone's coming together and then new hires will be in the building with their mentors on Thursday for a little while. And then Friday we kick off a classroom setup which is a new part of the collective bargaining agreement that was ratified. And then we have in service Monday SUY and then Tuesday and Wednesday are building base days for teams to do work in their buildings. And principal has been working with teachers to plan that out. So we're excited about in service. We front-loaded in service this year because we have those early release days and allow us to keep momentum on work across our schools throughout the year with those 14 early release days. And so we front-loaded in service to try to make certain that folks felt like they had the time they needed to really kick off and get some momentum on this work. So I wanted to highlight that and then also just all the boards have heard presentations now from Eric Lafayette around work through EEI that we're proposing. And so just again to highlight the plan would be new lighting projects in all of our schools LED lighting for next summer, new controls in all of our schools for next summer, and then we would be replacing ventilation systems in Stockbridge, Tumbridge, in Rochester. We were able to secure some additional grant funding to do that work through the Agency of Education and then also new boiler projects happening at Rochester, Bethel, and Tumbridge. And we were also able to work to get $250,000 grants at each one of those campuses. This is all a side of ESSER, these grants I'm talking about. So EEI and Lyle Smith worked with Tara and I and what it resulted in is we were able to bring in over another $1.5 million to do this work and so which will help us keep it cost neutral. So we're excited about that and we're going to continue to try to leverage those grants to do continued improvements to our buildings. Of course the state's looking at buildings that are in the highest need that's how they're making these determinations for that that additional grant money outside of ESSER. But know that certainly we're going to try to stay on top of it. You've heard Eric say that having projects that are ready to go helps us when we're trying to get funding so know that we are working behind the scenes too to get some additional projects ready to be able to submit for additional grant funding. And I'll take any questions folks may have. Oh, one additional thing. Sorry, I did send you a copy of everyone on the all of our board members received a copy of my letter that I sent to the Vermont State Board which just reaffirmed the motion that you had taken last year on Ripton because now Lincoln is in a similar situation and has reached out to several different supervisory unions to see if there's any interest and then joining so I just reaffirmed what you all took action on last year in August and sent that in the letter. The turnaround on the letter was tight so it was a way for me to be able to convey what you had said last year but also I just reminded the state board that we are a supervisory union that had merged from one you know two already down to one and just reminded them about old emerging that occurred throughout the supervisory union equity six and that we're really just starting to be able to leverage those plans and some of the promises that were made. So question on that. What's driving Ripton before and now Lincoln? What's driving this propensity of some districts to want to bolt their supervisory union other than that words getting out how great the Port River Valley Supervisory Union is and everybody wants to join the team but is there a pattern going on here? I wish that's what it was. So no that's right no I do think so I what I would say is why I think the state boards have been looking at us in other districts is that these two towns do they are adjacent to us so they have touched one of our communities so Ripton with Hancock and Lincoln believe it or not does touch Grandville so that's part of why they started looking at us and the state board looking at us and we are a supervisory union and they are leaving supervisory districts and they're interested in in being part of a supervisory union so that that is why it's been funneled this way and it's why the state board you know my take on this is that the state board would love an SU to say yes please join because that makes their decision much easier I don't think that they have the appetite to necessarily do a forced relationship of a district a singleton district with an SU don't see that coming it could be wrong but that's certainly not the direction they've been taking in their meetings so my plan is to attend I've asked Kathy to join me at the next Vermont state board meeting and those are public meetings and I'm happy to share out with all of you when that's happening you're welcome to join as the public they already have that letter and you know they'll be discussing linking and then a question or comment appreciate you're inviting the SU board to attend the in-service thing I think it's time to celebrate and then we'll learn but you're talking about seating I got me a little little anxious so I just want to make sure and I'm I might not be the only one that you're have planning to have a seating in the back we're not sitting up at the stage is that correct that's correct thank you I've learned to duck over the years all right guys anything else any questions for Jamie okay we are on thank you uh similarly we have a lot of um you know our work connects uh very closely in this building and across all of our schools so you can saw my report we've um sort of continued the work that we discussed throughout last year and summarized at the end of the year around our assessment system and switching over all of our our schools to all of our all of our districts over to track my progress which we piloted in two of our districts last year to great success so all of our teachers will be trained on using that and we're looking forward to having students in kindergarten through eighth grade using that kindergarten will not go in the fall they will have them join in the winter as we did in our pilots last year as a way just to get them to introduce but I think we'll have it will be really helpful to have that information that is consistent just to see where are we having real strengths and where can we share those those strengths across our different schools we are also uh adjusting the calendar a bit which affects sort of when you all look at data um we are aligning better to where we think we'll get the data that shows of what students are learning in our classroom and where where their knowledge is and where you know potential gaps are and so the um the first benchmark window will be october which means that uh you all will probably be looking at at data in uh november um and then in february following the january window and then in may following an April window so just adjusting a little bit but really aligns well to um when we want to be getting that information for for students our calendar which was linked in the report um has probably a fewer assessments in it uh I think we're really trying to shift from um focusing on the the data that we can see it for the you know the 3000 foot level to the data that um teachers are using every day in the classroom of their students so uh this does not mean that there's sort of any less information uh being shared around what students know but we hope it's a lot closer to the students um and uh between teachers and and those who are actually working with students on a on a dla basis so we'll be supporting um more work at that level uh as jamie talked about we're working a lot on proficiencies um starting with sort of drafting a proficiency-based report card that we anticipate will change over the course of the next year um but the best way to get this work moving is to have it and be able to see how it's how it's working for us how it matches up to what is happening in the classroom and to be able to make adjustments based on on that so we're looking forward to that and then you know pulling that that through line from kindergarten through 12th grade so that um they really are building um the proficiencies that students are learning are really building upon each other so that it makes uh sense throughout their their time in white river valley supervisors uh and the last piece was really about being really excited about um our mentoring program um and it's we're trying to change the languages both given i around this is not just teachers who are brand new to the profession they may be new to the state i've experienced all the deep with us the learning curve you have just trying to learn new things in um in new places um and so we are really looking at what do individual teachers need they may need a lot right in the beginning and they'll be fine because they've been doing this for years or they may need more support over the course of two years um they're really trying to individualize the mentoring to meet individual um educators uh where they are um and as they are so happy to take any questions um sorry um the statewide assessment that's due sometime but they have you have this caveat you have this asterisk that says when they're willing are able to i don't know which it is to release it what's the state's hang up here is it that they're just overwork or and this is the what we're talking about is the overall assessment performance assessment of our students and one of the goals that we voted last year was to move towards meeting or exceeding state proficiency goals by 2025 and this is the first big measurement there so what's the hang up of the state here so it i think it oh i think every year it takes a while to make sure that the data from across the state is matches up with our students i don't i'm like i'm not the person who figures out how all that sort of data cleaning goes on i think last year the biggest thing was just because of covid they they weren't really they didn't have a lot of confidence in some of the information they had and they really kept trying to double check it um so we have not heard one way or another and i don't i haven't gotten any information on what their timeline is so we sort of kept the timeline that we had had in pre covid years that that that information is usually available for the public um in in august or september um but we just we just don't have any information on what is yeah what's available i will say again if we can we can look at individual student information and and classroom information um and be able to start making plans for students so it's not holding up our ability to say okay this is a this is a big gap in our fourth grade let's make sure we've got the instructional tools to sort of close that we just don't have there is um the ability to release it publicly until they let that embargo we'll use the term embargo and those some of you that are always i am we'll talk about the cuban missile crisis and the embargo and remember the ships coming in so i was wondering if we're gonna weaponize the state so i think that's the word they use it is but it sounds like track my progress is a tool that it's gonna be much more uh useful for for the practicing teacher to um to figure out what were the where the gaps and how to move forward is that the convincing thing that you switched so i think i don't think that our previous system star 360 was a bad tool in some ways it could be overwhelming in the number of ways that the data were presented um and that you could pull different reports and i don't think that um folks at myself included when i first got here had all of the different ways in which you could look at that information um there are also ways in which in which track my progress does offer more information in terms of understanding how individual students like approached a question how they answered a specific question we could never see that in star 360 how long it took them to answer it so was this something were they going like you know through like this and just sort of picking were they really struggling and spending five minutes on a question those sorts of things we can get from track my progress that we couldn't get starts to star 360 in that way we found that if we really want to use data to improve instruction and improve student learning um that that information was really helpful to us uh and less less uh fancy reports that you can't really do different things with students when we can have lots of bubble graphs but if we can't we don't know how to translate that into changing our instruction it doesn't really help so that's what we're hoping i again there are parts of star 360 that i um i think people use very well and i think some of our teachers are very good at pulling all those reports um but in terms of finding something that was going to um really make that close that um so that link between assessment and instruction uh we find that track my progress is we think it's going to do a lot better for more teachers my last question again that goes back uh my generation uh but the report cards back in the day it was a b c d then i've switched to kind of satisfactory um excellent that sort of thing what's the measurement that's now being debated in the hallowed halls of so in in general it may be it may you may look different differently i don't think that's has been decided but you you you have proficiency yeah you could have exceeding proficiency you could have you know partially meeting or or not yet meeting same as we sort of see in our other reports i've seen a variety of different legends out there some of them i find to be a little bit harder to understand the short level pp bp ap like you know this is a communication tool for students and their families and so the where we can get rid of sort of the the lingo um will be helpful so and oftentimes you see a like a four point scale which would which would be the map right onto so for being sort of beyond expectations three being expectations two being not quite there all right any more questions guys i guess the only other thing i mean it's in the report but we have a we have a calendar of those of all the reports and we try and we put the try to put the budget and the special education and the social emotional all those reports on the same place again you know we try to stick to that as much as possible if things change we'll let you know something isn't available when it should be or should give you an idea of where we're heading and what's what you'll see at the individual district level and what you'll see at the man um on that question so that is the the budget calendar is on as a discussion item is there more to it than that like are will we discuss it or have you pretty much told us what we need to know i mean it's i see it no we'll discuss it and we'll come back around to it okay okay all right so just some highlights from the special services department um we um we i've been working really really closely um with mackayla martin who um has started a july one with us um as our intensive programming systems support coordinator correct um but she and i have been working really closely um kind of uh outlining and setting up kind of what our multi system um of supports is going to look like for the way we're not like supervisory union um we've been creating a lot of supporting documents um you know for our building administrators um and um their staff um she and i've been doing a lot of trainings around um what is a multi tiered system of supports and kind of what um you know are the highlights or the kind of non-negotiables as part of um systems of support like that um and it's importance um especially with the um new rules and regulations um that i briefly mentioned um back when we met in june um some of those have started already um as as always july one and the rest um have been delayed um but will definitely go in effect um july one of 2023 um so um just how that is really connected and um we're basically getting another year um to kind of really get it up and running and getting a solid system um because that that multi tiered system of supports is really what's going to support um the new rules and regulations um for special education and i'll do um on the planning i think it's next month to do kind of a little presentation for all of you to kind of connect that um so you'll have a better a better idea um but it's very very connected um and and necessary um that you have that system so mckayla and i have been doing a lot of work around that and um onna has been joining us to kind of help finish that loop with what do we need for trainings and and really kind of polishing off our documents and things as as we share them um and um and also you know dina atwood and maryland mo husky our kind of school attorneys you know they um did a virtual training for all of our building administrators and some of our central office staff so that they too would have like an understanding of how it's all connected and the importance um so that has been a huge focus um this summer um we uh the special services department we are um fully staffed um so that means i have more new to vermont or new to our su staff than i have returning so there's been a lot of support with our new staff coming in but doing a lot of support with them already i'm trying to get them ready for the start of the school year i'll be spending most of the day with them tomorrow as well as part of the new teachers um so that's been that's been great um but also doing a lot of support um for our families and students over the summer um as well um we had a well attended um what we call extended school year experience um that was really well attended but also you know just my door and my phone and my email was just open to you you know families and students in our community so it did a lot of work um with just with them just so that um they all had a good summer and are ready for the fall so it's been it's been great the summer's been great it's gone by really fast and i think i think we're ready to go so if anyone's there has any questions any questions anyone yeah sorry i don't mean to go down the lines but i'm just curious um the you mentioned that uh that your educational staff can uh read any interventions you had that four-day workshop on direct instruction and also vani born's um bridges bridges so could you just um highlight again um what that's all about and uh where are those uh those two programs focus is it particular schools or is it it's sui it's sui for kids that need special help in that are following your thing or is it whatever student is struggling and needs a little extra help it's both it's at the targeted level and intensive level yep so that's why reading and math interventionists is open to them as well it's just another i call it like tool in our toolbox you know to build our systems of support and is it too soon they have some idea of how that those programs are doing uh so bridges was first used halfway through the year probably late winter after the new year so it's only that we don't have anything great for bridges yet um the direct instruction reading um for most students it has been successful but again just the rotation of new staff new training so the staff that have been in the program now for two or three years um seemed to be really successful with it um so now we just need to keep the staff so we can have the highly trained it is i'm so excited so we just need to keep that highly trained staff you know with with our students because that's when we're seeing results but when they're comfortable implementing it and doing it themselves so the students are really making progress i think it's just terrific i mean that we have what have stable staff that says something about their motivation while they're here very excited and all the people that are making a difference so that uh they've got a job and they know they're making a difference so i mean you on that thank you thank you thanks tera good evening everyone so you have my report it outlines where we're at with regards to fy 22 and then i did share my fy 24 budget timeline that you're familiar of seeing in the past and then i also put in my report a big thank you to the central office support team for all the work that has gone into getting everybody up and running for our next school year and then the rest of my report comes later on in the meeting so if there's any questions thanks to right hello everybody like to uh just quickly highlight some things from my report in the past we've used a product called Otis for those of you who remember and we're now starting to use a product called edu climber for in a similar purpose just starting that and i hope to have more to share uh as we get into rolling that out and uh visualizing all of our data uh you've heard from our chief academic officer about track my progress uh so in my department we support that in terms of uh rostering accounts uh for the teachers to have to put students through the assessments and then um we did a big e-waste project and uh the one thing i would like to specifically highlight is uh we have a new website now the su was the last in terms of refreshing uh at the district level first and i actually got a compliment today simply was looking for something on the website and that's not so good that was a nice change um and then finally uh last week last thursday here at the central office with the team here and we had the administrative assistants in for a our yearly uh training day uh collaboration that went really well and smoothly and it's a big team effort and i don't entertain any questions yeah i'm turning five words away so what's a data dashboard sure 25 words away um one place where we can aggregate our separate assessment pieces so track my progress um look at the on that to make sure i'm remembering his correctly pnoa my fontis and penel s bag we take these separate systems which have data about the students in their assessment progress and then are able to merge it together across the su uh to see for example how you know third graders did across the su and across all of our assessment products it's a database that's it's focused and designed around to help educational systems yeah hopefully and it's highest and best use uh to inform uh not only instruction but parents in terms of how how students are working and then there's just a comment again um i think our website's really important in one of the superintendent's goals and i hope it's going to be our goals because we're all one team it is to uh promote um what we're doing and why we're doing it to the educational community and we have one educational community we might be 10 times but we're one and a building block of that an important one is the website finding what you're looking for oh cool and so that i think that's going to be an important building block to achieve what we want to do is not only do well but attract parents and their children to come to an organization that's a advisory union that's that's really making strides and they want their kids here and one way is to to learn what we're doing and through the website so i like that thank you any other questions correct all right um wrbs new policy committee um we are on reading number two of policy 35 social media and c35 verification of student residency for tuition payment and correspondence affidavit i think this has made it around to all of our individual boards we've um taken all the feedback um i think we're ready to move these forward to be um voted and approved um at our next meeting that's not is there any discussion or comments about that if not we'll so i have a question about a different policy that was supposed to go to the policy committee that was brought up in our district and that's the flag policy it's was kind of a small policy we're hoping it would be done rather quickly um we're working on that we'll get to that here in a second okay but um so for these two the plan is to move them forward at our next meeting for voting unless anybody on here has a reason why we should not okay and onto the flag policy we just want to finish going over that at the policy committee meeting shannon and that will be moved on for its first reading um next month and so it'll do the same process making around to the boards do our three readings and one of the very concerned students lives in my house actually two of them so but they and their groups and their teachers yeah so anything else from strafford when i bring when i i'm just gonna report to our board this would be the last chance like has the feedback loop has closed and we're gonna be voting on these yeah so you could you could the local yeah the local boards could provide feedback still another time man okay if they wanted right like so this will go on as a second reading for all the local boards too okay and if there was significant feedback that changed the policy my practice would be a polar policy committee together and share that right and then they would decide if we're gonna like revise it and then what would happen is you would get that revision at the full board as reading number three and we would say here's the revisions that occur wouldn't stop us from taking action if the committee decided they wanted to make those revisions because it would be still a third reading but it would be up to the full board and decide based on those changes whether they're ready to take action and they want to wait and do a fourth reading and is there a date goal for voting or like a month yeah my the goal for these two would definitely be to get them hopefully approved next month so September actually the yeah uh September meeting yeah because the social media one as is because we haven't had negative feedback is included in the staff handbook saying waiting for adoption but it's in there to give guidance um and uh tuition you know verification process will come handy really quickly if we have any type of tuition in question so the sooner yeah the sooner we can get these on the books the better so full board would vote to adopt in September local boards would have finalized that in october october for local boards yeah because i was just thinking our september meeting's in two weeks yeah no right it's when you finalize until october got it okay thank you okay so on to the special items um full board retreat so we didn't get a solid date on the google poll it was pretty mixed i think eight was the highest we got on the saturday so there have been some suggestion about looking at thursdays we don't have significant committee work happening on thursdays right now i do have possibly some special meetings coming up early in the month but i was gonna throw out there for the board to consider could be leverage either thursday to 22nd or thursday to 29th i put this in my board report like have it somewhere where we could do dinner and i think you know certainly some of the topics i've heard you talk about is mission vision which at that point we would have a draft of a strategic plan for folks to start to weigh in and give feedback on and i also want to get some guidance from the full board around um how how might you want to do your development board development series work moving forward so i feel like just those two items plus like meeting each other by figuring out how you're gonna like really formalize a mentor program i think we got plenty of work for a few hours so that's what i was suggesting was something like a 5 30 to 8 30 meeting with dinner involved so i don't know how i don't know if that lands well or not so it's something kathy and i had talked about i think we pick we just pick a day i think i'm going towards the 22nd in case we choose something outside the still be a little bit warm outside um and we just pick that day and people really work to commit and try to to make it because we do the poll it's never going to come out exactly right and if you really want to be involved in this work we'll show up we have a show of thumbs and i have a show of thumbs and people are comfortable with just picking a day and making it happen i have one thumb oh there's more there's more it's it's hard for me right now with that thursday like personally i need to i need to triangulate that with partners in child care and things to find out if i am in fact available on either of those days and we're missing two board members but i hear you and i do want to nail it down okay we tried saturdays we've tried other days and they haven't worked so i think we just need to pick a date and hope for the best and it looks like thumbs up for the majority of us here so i think we're going to pick the 22nd jamie's going to schedule it and we'll give you a time well the time is 5 30 we'll give you a location to be determined but it will be in person it will not be available online yeah i think it retreats yeah not a question all right um board goals are we going to discuss those that night well they're in here and i'm warning them for i've warned them because they were on future agenda items as possible action so yeah i think the table's the boards so um the board goals that are in here are aligned with our superintendent goals um we can adopt them tonight or we can discuss them at the retreat and then adopt them in october um what's the flavor of the group do i have a suggestion my suggestion would be we we have a we have a conversation at the the retreat when we talk about all of our other things and we adopt them um in october because we've all had a chance to talk about them in case there's something else we'd like to add in or um thoughts that come out through that meeting um but i want to know if anybody else feels differently i agree with that sounds like that's planning i do as well i think that sounds great thanks guys yeah i think that gives us a chance too to like for people who may not be able to make it like make sure i would like to circulate these goals to my fellow board members is that okay yeah now's the time if you have thoughts to pass them in writing to um stay here me and then we'll make sure they're there as part of the discussion perfect um date um uh data calendar and corresponding budget calendar i have one question about the goals right now before we move on from that um a couple of them like i'm looking at the last version i saw was in may and then there's this version and the language in 1.1 shifted from um produced to review and adopt a roadmap and a revised curriculum is that is is that underway and is that something that we could see the one that's uh so i put that so i put that in my report i said that the board would receive a draft of that in september the admin team all weighed in on a draft last thursday and so the plans to roll that draft out and have it be part i just was saying part of that strategic plan would be to add your retreat to give comment on that remember and also it's going to go out to the greater community once it's formatted so it's draft is done kate mcclain our director of communication i got there is working on cleaning it up and making it look really nice uh so they can go out to the greater public to get feedback on i think the goal would be that the board would take action on that in like november and to clarify these are the board goals not this like the what we were looking at before was the superintendent goals so his goal was to produce it and our goal is to revise and apply to this art copy that that makes us so any other discussion on that so now we're on to calendar and corresponding but calendar so these are in your um packets they're not there's nothing that changed significantly in these from what you've adopted the last two years under under my ten year week other than you'll see that your data reports on crack my progress are a little later because we've changed that local assessment timeline to october within the assessment window and i had talked to you about that in june as well um and so the reason for that is is that we're trying to do our local assessment timeline to link up what we think we can use it best to inform universal instruction and the way we were assessing in the spring and many of our schools was after smarter balance in may and at that point we get data at the end of the year and there's not really anywhere to go with it and so the idea is that we'll get data in october we'll get data in the middle of the year we'll get data in the spring where we could still use it to inform universal instruction but also interventions um and get supports in place prior to leaving for the summer um if a student needed it that they're not making appropriate rates of growth so that's the biggest change is that when you get your data and of course is after those assessments yeah i think that's yeah and i as i said before uh that is one set of data uh students are still doing uh teachers are still you know assessing students in september um to find out where they are especially any students that are brand new to our schools there's different screeners and ways that we're going to get information on students we're not going to wait until the end of october to know what they are able to do but this actually gives us a little bit in talking with other districts and talking with some assessment professionals this gives us a better understanding actually how our instruction is going um rather than just what what did or didn't happen over the summer which is a little bit what a september assessment can give you of you know that summer slide things like that so just look um so we have screening to figure out where kids are when they come in in september um but using the october benchmark will give us a better idea of what's happening in our classrooms and um what what are we um what can we be working on in that way so it's been practice that we have you actually move and adopt this because i think it's a really i think it's a direction from the board to the administration to just like this is how we decided we're going to do business and i think it helps just plan our our agenda is out right like it keeps us on track for budgeting keeps us on track around reporting i just think it's a really powerful thing when the board says you know you're gonna make certain you're gonna have our student support budget in front of us in october so i'd like you to take action on it if you feel comfortable with it okay so are there any questions on it and if none i would entertain a motion to adopt the board meeting calendar of reports that all you want to say go ahead may i got a practical question which is that i'm looking at this document too i don't know if you can see that the budget timeline what's the relationship between the document you just put up and this because that one has a column for budget things and all this to say i'm i think i am ready to vote on it and all this makes sense just want to make sure so the one pager on the took what tara said to you uh-huh captured it and tara's just provides a little more detail and what it means in regards to the third draft got it so it's like almost a streamlining it yeah it's a one pager that captures both yep any other questions i have a motion to adopt the board meetings calendar of reports draft y 22 23 did i have a second second is there any discussion all right so all those in favor say i i'll go through each person so i'll start with you man hi um tammy hi silvia hi andrew hi rodney all right shannon shannon are you there uh jackie hi and kathy's an eye shannon i'm an eye there's a spider like the size of my hand in the room in his room but i'm here all right so so it was a unanimous so thank you guys hey kathy real quick this is meg i'm still working on coloring inside of the lines of when i'm supposed to talk i know i should have said this in discussion but i just did want to say thanks to you guys for i like the um sentiment of actionable data like adjusting this so that you can really make it practical and something you can work with so i just want to say thanks for that nice thanks all right guys this is tara but not great news because it's talking about oil and propane this year but oh boy tara so in my report under discussion items you'll see that i have the recommendation from our buying group that we actually have board approval on a range for oil and propane given the unstable market conditions and what this allows us to do is to lock into a contract without having to schedule an emergency meeting in order to do so and he recommends that we lock in for oil at 3.74 to 3.84 per gallon and propane at $1.68 to $1.75 per gallon it came down we didn't want we didn't bring this to you earlier because we were hoping it came we come down and it has come down but we're bringing it to you tonight to discuss because we don't know what direction it's going to go to so tara are you are you feeling that this is what we should do are you recommending this yes we went from over $4 down to the 374 to 384 range and when we got a bid from Irving they literally gave us 24 hours to lock in on the contract any questions or anybody have any suggestions questions if not then i we need us to take a vote right um would it make sense for us to approve basically like the maximum so rather than having the low range and the high range you know if it's lower than what it is i don't want to have to like come back and vote again if that's what you're comfortable with that's fine i'm comfortable with paying less we do too um tammy well if that's not an option are we sure is it are we sure it's not allowed to lock into a contract above three dollars and 84 cents for oil yeah say like pay up to seven three what tammy you're at your question is is that that would be the most it could be without having to come back and have a special board meeting so if we can lock in at 384 then tara's we're giving her approval to lock into a contract that's the best she feels she can get but if it's if she can't get one at that rate then she would have to come back and have a special meeting does that make sense yes okay so a motion could be we approve tara approve the business office except yes yes yes a one-year contract so what would the how would you like the wording tara if you want to do just a single dollar amount i would say for oil not to exceed three dollars and 84 cents a gallon and for propane not to exceed a dollar 75 per gallon without additional board approval okay so do i have can somebody make a motion i'll make that motion and do i have a second second any discussion hearing none i'm gonna call the vote so i will start with tammy i hi andrew hi beg hi janin abstain but i got the spider jackie hi rodney hi sylvia hi all right cathy's an eye so the eyes have it with one extension um thanks guys can abstain thank you all and i will notify you as soon as i lock in oh i need i need nine votes because you're a 16 member okay so shannon i'm sorry what did we just vote on um we're voting on sorry about that we're voting on the heating we tara needs to lock in for the heating so our vote is to not to have let her lock in providing she doesn't go over 384 for gallon of oil and a dollar 75 for propane um so we need you i'm an eye on that motion thank you okay we needed nine sorry we're just barely out of yeah because we're 16 voting members sorry my nine-year-old is still freaking out but he really was like this big so was unanimous eyes have it goals no data calendar we did that oil we did that resignations new hires so we have um a retirement to announce and marty i hope i'm not putting you on the spot spot but um marty gratz has served it has served as a special education para and professional within the supervisor union and orange windows supervisor union for decades and served first branch unified district students for a number of years and so marty's going to be retiring from the organization so i just wanted to be able to thank marty for all of her commitment and dedication to the students of wrbsu but also for the board to know that marty has been a huge advocate of the first branch unified district merger and the reorganization that's occurring this fall which we're really excited about so just thank you for everything marty thank you marty thank you yeah there's no other professional staff hires other than we certainly and that's been bringing in paraprofessionals um default the ranks um and that you know i think we're we're in really good shape in regards to special services which is really what the s u employees serah we have a resignation in the business office jason rogers the associate business manager has resigned his last day with us will be september second so as you saw we have posted for an accountant so if you know any accountants please send them my way even if they're entry level thanks there uh any other business future agenda items we'll discuss that we will have our meeting on the 22nd 22nd for the retreat 27th for our next board meeting and beyond that i will entertain a motion to adjourn and you did it for you i shall move i will second that all right don't move we're adjourned