 Quickly orca puts it up All right, so it's 615 September 27th, and we had the this meeting announced on the website an email to interested party and posted physically in three public places So I think that we're legally allowed to go forward with their our meeting here tonight No, everybody my mind there So Before we start We don't have a whole lot on the agenda I don't know if anyone here or on Unzoom has anything that they would like to add to public comments at this time or not. I'd like to add skate space Yeah, it's gonna get to that Put it back in there So So yeah, we'll have a lot five minutes Per speaker on that and needs to go through and if they have more to say we can come back at it So I'll start anyone else have any additions No, all right, so we Start off at the minutes from the last meeting of September 13th, and they look good Existensive I second well, I didn't move it by move to approve Second on favor Cool Get those and the the scheduled guests that we had tonight are not coming so we're going to table the conversation about the Murray farm solar project and Do you want to talk about the office closure in the first week of October to attend to attend town fair trainings? Yes, so we're gonna close the office We may have some days that will be open I Think there's some law enforcement that we don't need to attend but each day there will be a different topic that I'm opening to any of the members or officers who want to come in and listen But they'll be all day events. So those will be zoom meetings here in the office. Yeah, virtually Is there anywhere that it'd be posting what the agenda with the topics are that it's gonna be covered Right there. All right Sounds good Joan you're here if what we missed your last meeting, but what have you got for us tonight? I missed you, too Well, let's see a couple things the generator grant has just been fully approved So that's good news Julie Receives some information from the Department of Public Service and forwarded it to me. So tune I Don't know if you got it, too. There's some Technology that I'm not up to date on But there's something called a DocuSign document right through it's a subrecipient grant And I tried to open it so I could at least go through it and make sure it looked okay before I passed it on to you for signature I wasn't able to open it and maybe because I'm not I don't have that on my computer or something So I was just wondering if you got it I When did you when did you send it? Actually didn't maybe I didn't spend it because I don't think I could oh, okay It'd be something. I'm just not knowing what to do on my end Last week I do have it and he can sign on there, so okay, so I'll check in on that because I We can hear you good, I don't I don't remember seeing that so I'll check in with Julie in the office and And take care of that Okay There's a lot of stuff on it that you want me to look over first and just let you know if I see anything Okay, I Think it's just a signature. Yeah, and doc you signs very easy. There are some grand terms on there isn't there Like I couldn't get in without doing like a signature, so I didn't dare You can create one you can create a signature in order to view the document, okay, but it's pretty it's easy And once you do it you're not like signed up for anything. It doesn't cost anything and you're not signing the document Okay, yep Well, yeah, you know these federal grants I'm not expecting anything but you just never Okay All right, but but I'm go ahead and you know if it looks good to you go ahead and sign it and send it in And then if there's a way you could save a copy just so I can keep it in the digital files. Yeah, that would be great and Well, I Can't remember now exactly what the terms on terms of when we can actually start, you know, but this put it out to bid again and get it done But I think we should Do it have time as fall to do that before the winter winter comes in Let's see going on to the next thing As I reported in my notes for the last like word meeting We have the construction grant now from Federal Highway Administration for the construction of the West Hill Bridge replacement And What they approved was the original amount we submitted two years ago I might have told you this already for six hundred thousand right now the cost estimate that The designers VHB VHB are using is Construction cost actual construction cost cost of six hundred sixty-three thousand dollars six six three four one four and that's before there's a 10-percent contingency which may or may not be a necessary part of the budget but in any case Ryan Austin and I were kind of exchanging emails about what to do to cover that if that is indeed the actual cost We won't really know what the cost is going to be until we put it out to bid and that will be some time early next year January February is what we're aiming for now And Brian feels it may be high But as I said, we won't know until we actually get the bids back in so given that uncertainty We agreed that we would look for some additional funding in case we needed it and the primary responsibilities on the shoulders of far service Brian was Assuring me that that was a case that you know if we don't find any other funding our services It will find it one way or another but I did reach out to Chris bump at V trans and He came back with the suggestion that he can't be trans could Make use of the funds the defunded funds for the Mount Cushman pulpit replacement, which was $175,000 and With some internal approvals and review of documents and various other things he may be able to Give us that $63,000 and change that we might need so that just Started late last week. So they're looking at documents and going through some kind of internal Review process and we'll let us know whether that money could be available for the bridge construction So I'll keep you posted on that Okay And then otherwise I'm just in the process of Compiling costs and comparing them with Julie and Christian's numbers for Total costs of the nation brook culvert project, which is pretty simple and straightforward basically the the cost of the contract Which was 213,605 Plus we had a small amount of well about $1,200 or so in costs from cricket for her engineering oversight and then the cost of the The permanent and temporary easements we purchased from three landowners, which was about 1400 so The total cost of the project overall with all those things was 217,000 and The grant amount we have from the trans it was a structures grant is 187,614 So we came out pretty well on that Um That was recently completed by cooter and the crew And grant amount there is 17,240 and the cost is about 20 Somewhere between 20 and 22,000 dollars and The state grant will pay up to 80 percent of our total cost or But not more than the 17,240 that they committed to us So we'll come in pretty close in terms of covering that cost And that's all I have. Let's see. Have any Yeah, what was the final amount on the Yes I don't remember Um, I just Yeah, sorry I can get that to you. Yeah Pat and frank are saying they're remembering around 10,000. Yeah, that's uh, yeah 10,005 maybe Yeah, yeah, something like that. Yeah, and hopefully uh, uh, you know, the 775 dollars for the generator. Yeah, great. Okay Hopefully costs have not gone up too much At all since then No Past gunner notes 10,775. Got it. Thank you. Yeah All right, thank you, Joan Um Tony you're here, um this week to represent the library. What's up? Well, it's pretty much the same as a hemp band, but we did sell out the first printing of the cookbook So I guess they're working on another printing. Oh, that's nice. Yeah You guys hear that in zoomland? No, the first the first printing of the cookbook from the library sold out So they're looking at uh doing a second printing Raise your hands if you already got one All right, there's one What's cooking tonight Rob? All right, um, is that it Tony? Yeah. All right. All right. Thank you um Highway cooters not here, but they um, they got the mowers and they've they're um, they're proceeding to more around town. So um That was a little bit of a slow start, but they got two machines and they're they're working flat out now Terry you're here. Um, I heard you're talking about The throat kills property you said about utility issues or what? No, I was my question. Oh, just another question. Yeah, right away there. Yeah I'm pretty sure they're all on the deeds because that was all federal money. Yeah, right I was just being a realtor. Okay separate separate topic. But do you have anything to to add tonight? I ordered those pumps. Okay, yeah, they were probably a bit less money Good so Less than you expected. Yeah, a lot less. Yeah They'll be here probably in eight to ten weeks So, uh, Terry was saying on the for the benefit of you on the computer if you didn't hear him He did order the two new pumps for the um, how much were they each? No, 7,500 7,500 about a piece which was a lot less than what we were Worried about and they'll be here in eight to ten weeks or so It'll be something we'll probably do in the spring. Yeah, but they'll be ready to go and they're available and they're available. Yeah, that's the main thing Hopefully All right, um Um, Jeff you um, you're back. How's uh, how's your trip? My trip, um My trip was involved hauling a u-haul from was minster to Rochester. So that wasn't too long It was it was the loading and the unloading and finding the place for everything that's that's the tricky part. Yeah, that's the trip. Um So let's see a little update, uh, gmp. Um has put out an rfp for the resiliency zone Um, it is on it went out a week ago today It's up on their website. Um What else to know about it what they They put out a timeline for the project They have referenced both A four megawatt generation field and a 150 kilowatt generation field They are asking their the bidders to be creative about it. Um, I was able to confirm with gmp today that What I thought was the case was that the only way we get four megawatts of generation Is with the removal of the entire school We can get the 150 kilowatts of generation From the ball field and the soccer field immediately adjacent to the school They have reserved the right not to take any Bid not to approve any bid. So it's uh It's kind of a fishing exhibit or expedition right at the moment with respect to that I also followed up today with energy efficiency investments incorporated to find out what they have identified in terms of Opportunities for savings and scopa project necessary to achieve those kinds of savings. I have not heard back from them yet And we have the Rochester area climate initiative community forum coming up on october 7th Um, hopefully you're noticing uh flyers around town and through a direct mailing on that It's october 7th from 6 to 8 30 via zoom and then there will be hopefully an in-person at the rochester elementary school outdoors Um on uh october 12th that would go from five to six 15 That would be a chance for folks who are not able to connect via zoom in the earlier meeting To have their voices heard about the topics That are listed on that flyer At the harvest fair the valley energy and climate action committee as well as The rochester area climate initiative were represented in Vic Maureen Ganon Frank Russell chris williams, and I only end the table The different parts of the day and did a lot of talking to people and handing out that particular flyer And uh, there will be a phone bank set up as well to try to get a real good community turnout For that event coming up on the 7th Um Chris uh christin sent me a note about Increased expenses as the fire department and the town clerk's office That was the august 9th bill A quick look at those What I see is that there are two more days in the billing period for each of those two accounts than there were the last Year So that does make them That's a natural reason why that would be higher Um, I don't see anything on the heating degree days that it explains it whatsoever But I'll take a little closer look to see if it can pin down a particular day or event That might call for that, but again, I think most likely it is the the two more days of of billing in 2021 than existed in the billing for 2020 um That's about all I have to report so with the rfp for the um, the resiliency Solar array is that what kind of um time frame did they put on that? Like you said, it's a little bit of a fishing expedition, but there's um Because there's a lot of a lot of things Yeah, let's see Be good to gather the information, but um, I would I would anticipate that they were Gathering now information not expecting to give out contracts right away because there's a lot of decisions that would be need to made Be made around the school Yes, um the initial schedule Was for the posting of the rfp september 20th In october 1st They are Spent is the initial indication of intent to offer which is non-binding october 15th Question and answer submission deadline and answers will be posted within two weeks uh mid offers and required documentation And Including information necessary to populate a draft form of agreement December 3rd deadline for gmp to notify each offer regarding the selection status of each offer December 17th 2021 deadline for selected offers to submit draft interconnection applications There is information later The the actual The in gmp deserves to write to select zero offers as an outcome of the rfp and I should have highlighted it, but I didn't Their their construction would actually be far down the road Several years actually I can get that for you. I'm just not finding it All right. Yeah, because it seems that there Would um still needs to be some elbow room allocated for the decision process around the um The school the school Yeah, absolutely. Yeah, all right Well, um, and you what else questions? All right, thank you jack Mercial aberration date pursuance in the terms of the agreement which should occur no later than july of 2023 And there's an also a one time six month extension So it's a couple years down a couple years down the road. All right Okay, thank you. So, um, getting on to the old business. Um, last meeting we tabled, um One item on the high school repurposing project discussion Pat you're going to look into insurance issue around what the Granting permission to access the building in the meantime What would you find out what I got from uh from motelings the cities in town Just that because the town is not the owner of the property um That passive our insurance carrier, um was not interested in in Coverage for that, but they had a good suggestion that the Uh consultant and the engineering firm working with the consultant their Insurance coverage would be sufficient To cover while they're in the building working. It should actually be their coverage not because they're on the job Yeah, and they're a subcontractor of ours. So, um, it can skip over us and that was sufficient They did provide us with both, um liability and workers comp coverage binders and we submitted them to the supervisory union and, um They said great. We didn't even expect to get this. So we're we're more than double covered on that. All right, all right. Cool. Thank you Um then um Does that mean we have to vote on something on that? No, I don't think so because We've we've voted to approve it right pending the results of the insurance. So I think we're ready to sign it and hand it over to The tory or vick. Yep. Yep Okay All right, um So, uh frank you were going to follow up with um um Joined about long-term implications of the west hill bridge project Right. We she kind of answered that. I thought you did. Yeah. Yeah. So that's all pretty well said. Yeah I mean, there's if they back out of it. There's not much we can do. We'll have some Some rights away Already there. So we'd have to probably look into whatever we could do financially to put a bridge in there Of some sort to appease this Back out, but yeah, but it sounds like it's it's happening. Yeah, it does sound like it's a go. So hopefully Um Terry you had something about skate space you wanted to talk about. Well, I've learned it's kind of a cluster down there and we had to make six seven trips down there for that and You know, it's that was with the new liner, right? Yeah, but you know, it needs a lot of work and they got a sizable donation And they were going to give it to the fire department and we said that You know, maybe you should take this money and spend it on the skating rink and bring it up to where We don't have to do this you know Granted, we got haven't got a problem with flooding it, but I don't want to flood it You know seven eight times a year Because somebody's on it with chains They're on it before it freezes I mean Somebody's got to get it together and inside that it's settled now In one corner only has like an inch of water in it But that could have been all taken care of I mean even if you Grilled and put some two-way floors on top so we could you know get You know two three inches of water on you know three or four inches of water on that one corner Because saw that doesn't break Right You know, it just seems like nobody's working on it It's getting late in the air and I know what's gonna happen is they're going well. We want to get flooded Well, you know, it's not up the the fire department has to do this Yeah, if they got the money my question is what have they done with it? They definitely haven't worked on it And now the trees are starting to grow in on it on like for a corner Why are you filling it so many times because it leaks they bought it with chains They go on it with chains there before it's froze All right with a snow blower right and then they poke holes Yeah They went on the first time and they broke the ice it was like this and it made humps and we couldn't you couldn't Just to renew the surface right but you can't fill it that full because there was no space to hold water It's not like we have a zamboni down there They used to have one they told them a lawnmower. Yeah But it's way too rough. I mean it took us. I mean even ray Took bobcat down. We tried Cutting off the high spots before we flooded it and you just Couldn't do it. No and we flooded it like I said at least six times That's something we'll have to speak to Yeah But you know they haven't done any work on so it's not going to be It's not going to be any different than it was. No The only difference we can make on that is Somebody's got to be smart enough not get on their chains on Because even if it's frozen at least mark right Digs it up enough so it's rough. It's not good. You know my question was they there was a sizable donation They could have done a lot of work to that skating ring the act doing that thing Didn't that donation go towards that liner that they bought? No, it was supposed the liner was already raised. There's a After the liner We don't have an idea what's in that account Do we ladies? I know donation was thousand dollars. Yeah, and the liner was about a thousand dollars The liner was already bought Okay, the liner was bought and paid for after the and they got this donation afterwards because they were going to give it to the party department right And we all decided that it'd be better to put it into the skate ring to fix it But I'm like said it's coming fall and yeah I'm I'm not going to play that game again. This one there So I'll have to have a conversation with no longer Yeah For who's the other person on that team and then he's part of it. He's a big part of it. Yeah So we'll have to bring that up with them who was plowing it last year John Gordon do it So we'll have to have a conversation with him too What kind of work needs to be done to it now? Yeah, it's got some pretty good holes in it that needs to be fixed around the drains And the liner No, the liner. I don't know what how they did pick the liner or where it is I got an idea they didn't dry it. So it's probably And it's a hole in it. Yeah, it has a lot of holes where you get onto it with chainspun Tor holes in the liner But you need the I don't know whether you can take a floor before and bolt it on Need to take a laser down figure out where it's, you know, what things are Yeah But I think you can bolt down in the You know, you put some yeah Stuff right down in there. Yeah Okay, and that would hold the liner up there so you could fill the water You know, so you can get another You know a couple inches in there Yeah, because it's that one whole corner is worthless because it just breaks. I mean an inch I use doesn't melt to nothing. Right But I don't know, you know, whether they dried the liner out Should have been dried before they rolled it up or else it's gonna be Gonna be a mess. Yeah. Yeah Remember it only had a three to five year lifespan anyway But you know, you could That liner wasn't much different than what they used to cover the corn. Yeah, it wasn't very good You can buy them a lot cheaper and what they paid for right if you can get it in the right color Printing everyone I've seen covers corn is white I see a lot of black ones. They used to be the four mill. Yeah, but you go around now and they're all white ones. Are they now? Yeah I mean you go up and a good one is up there and wait till the Up to the frieze the frieze. Every one of there is covered white. Yeah White on one side black on the other so I mean doesn't take a nice sign to figure out Right But be rocket science, you know, because it's going to come down and everybody's gonna start hollering, you know Yeah, we want the skate. Yeah, because it does get used. It does. Yeah It's nice to have it, but I can't think of one fireman that uses it All right Did um you and zoom hear much of that what terry was talking about? Some of it some of it. Yeah, just concerns about the skate space and the um extent to which The fire department had to go down there six or eight times to flood it in a large result of the It being plowed with chains and also some deficiencies in the in the berm itself. So he's really encouraging The rec committee or who's responsible for that to to start taking some action now and just wait till all of a sudden winter's here And expect it to to work well Well, I think it's the rec committee the rec committee. Yeah So may summarize that all right All right, um Anything else anyone would like to speak about tonight rob gardener Yeah, just I just I to point out the obvious that the audio situation on these zoom things and and it's pretty tough and uh, I I think we may have talked last time by getting additional microphones in there trying to um And I and I'm I can help you with that. Anyway, I can I've got microphones. I can bring down there and try them out But anyway without making a big deal out of it. It's really hard to hear a lot of what went on there today Even even when you guys were talking you were breaking up But jones sounded fine. So the problem is there in the town office. Uh, I agree I'm just pointing that out and and anyway that I can help you to try to figure out a better range And I'm happy to do it. It's always going to be kind of clunky because it's zoom But um, if you're going to have zoom meetings like this and I think it's a really good idea to have This because more people can show up if they do That's something an area we probably should address and that's all I'm saying. Yeah, I totally agree with you rob So do I Well, we've been um gathering information and and about how the best go about it without breaking the bank And um, we're Yeah, that's um, it's time to start taking some actions on it All right. Yes. Yep Uh, I think that is the extent of our um our agenda tonight and This is um the shortest meeting we've had in a while. Yeah, so Thank you all at home and in person and orca for coming down And um, we'll see you next time