 Good evening, I'd like to take the call to the July 18th 2019 select board meeting to order the town of Berlin. With us is Justin Lawrence to my far left, Flo Smith, to my right, Jeremy Hansen. With us also is Dana Hadley, town administrator, and Diane Isabelle, town treasurer, I'm proud of town. And any changes to the agenda? No, I have no changes. And a public comment. Hearing none, I'll give you a report, Diane. Okay, I've talked to you before about the passive forfeiture program that's in the Department of Justice. And I thought I would give you a whole sheet that was going to be by the Department of Justice, which one of you should have that? I'll put that down. And this just tells you where you can spend this money on. And right now we have like $11,722. So when Chief Wolf wants to spend it, he's going to come to you. But he has to spend it within these categories. So at least because they are very, very, you have to spend it on these particular items. So it can't just be you go and say, well, I want to get a bulletproof vest or something. It has to be in this particular program. And so that gives us a way of when you have, when you approve it from Chief Wolf, you'll have something to go by and look at it and say, yeah, it makes sense, okay? So I thought I'd let you know that. Finally, I got this poster to be one of the fine ones. Is there a amount? So we have $11,722 in there right now. What's that, contracts for services? That'd be like hiring the Washington Sheriff's Department or something? I think that that probably could be deemed like that. But we'd really have to make sure that we're very descriptive on how we're going to spend it. So if we were ever audited, it would fall under these categories. And I guess if we were questioning any of you at the time before we make the expenditure, I would call the Department of Justice for it and make certain that we are spending exactly like we're giving you. As you see here, it's law enforcement equipment, but equipment covers a lot of- It could. Yeah, I think really, it's not like they're saying, could we spend it on one or two items? I think they're really giving you a lot of leeway. But they want to make certain that it's within their categories. Like I said, when we get to that point, I would gladly run the stuff to them, the DOJ, and then after that, the next meeting, I can tell you what they said about it. But like the very city holding cell, when we had some people over there, and they go through that, I mean, that's something that contracts for services. That is something that we contract the very city to do. Yeah, that is a contract. So that's interesting. See law enforcement, public safety, and detention facilities. Oh, there you go. But then say that it has to be our own facility or if we can use it for rental, right? So, but it's good, you know, without, I guess, and then if you have questions on it, if you have a bunch of questions that I can call the DOJ and ask them, or are these, all these things applicable, and then we'll have a better time. This was the money we went to the board, maybe six months ago. And so it's the board that calls the shots, what money comes out of this account. Yeah, I think that Bill will go to the board and say, I'd like to spend a couple of hours on this. Well, that's how I envisioned it to work, yeah. Yeah, that's the way I envisioned it to work. So, like I said, it just gives us an idea on that. And now the state, as far as running the tax bills, because we know I wasn't able to run them on July 15th. Now the state is telling us, and I have an email, it was sent to the town of Middlesex. And they're saying that they believe that they can calculate the school rate by like July 26th, which is much earlier than I had anticipated. Because they could have taken until August 25th. So the way things worked out, we were able to, I mean, they're not honest, but they received the information for all the towns. And they said, we have it right now, and we're just going to hold it. Because they do have to wait until July 25th, make sure nobody's going to appeal it. And if nobody does, and they do feel that they could set the school tax rate on the 26th, and then they would let us know. And that means I'm hoping that I could get tax bills out by maybe the 31st or August 1st. So we'd still be a few weeks behind, but it's not a whole month behind because we've got a lot of bills coming out. Not as far out as you would anticipate it. No, so and hopefully it'll work that way, that's where I'm anticipating now. And I have contacted the assessor so that we can get the bills going as quickly as possible once I get that out. So I'd like you to know that. And otherwise, not anything else I have to say on the agenda. Yeah, I think it on you. Approval of licenses, permits, vouchers, and applications. So looking through them. OK. Water Department cash flow? Yes. The Water Division, as you know, has been working on a project developing the fourth well. They, in 2017, we applied for and received a loan of $90,000 from the state revolving water fund, probably worded that wrong, and it's a fund that works. We have to front the money. Then Diane sends in proof that we paid it for what it was supposed to and they reimbursed her. I was under the impression that they would be financing the purchase of the easement out of this money, although at that time they hadn't finalized what they were going to pay for the easement. They are going to pay $50,000 for the easement, and the easement was contingent upon all the tests, all the pumping tests, and everything being satisfactory. And everything has gone very well. And Public Works Board would like to purchase that easement, which is wonderful. But the Water Division cash flow does not allow us to take $50,000 for that. Part of the reason is the winter debacle we have that we're still working with out of the frozen pipe on the cross-town roads. So we have two options. One option is to borrow $50,000 from the town. The Water Division does owe the town $143,000, which we had done a five-year note back in 16, I think it was, or 15 maybe. So that would be, or you could borrow from a local bank to pay for the option. The money can be paid back when they do the final financing of the well, which would be like a USDA loan, or I think it's probably going to be a USDA. However, their thought right now, I believe, is that they don't need this water well immediately. They want it ready to rock and roll. And so it might be a year before they actually put the well online. If at this $50,000, they have to pay out by July, is it 30? Right. So what I found out, which I did not know until July 10th, that they need to pay it out by the end of the month. And we can't take it out of the water fund. The water fund is actually done not to get off the subject, but for a new water company, it's gone pretty well with the billings come in. We've been able to satisfy the operations. We've been able, the big part is satisfying the big note that we have, which is 80,000 every six months. 81,000. 81,000 every six months. And so I applaud Diane for really keeping us on top of it, that we make sure we have money in the account. So that's the situation we're in. We need to come up with $50,000 of cold cash quickly. And was that loan that the town made to itself? Was that interest, or was that just zero? Well, that was money. Just to back up on that, that was money that was from 2009 onward, is what was devoted into this water project that came from the town. And at some point, the hope is for the water division to pay it back. And the town has not charged interest on it. I see. Okay. Yeah. But in the note that we have, I don't remember, the notes to be related that it would be interested the energy. I would have to look at it. I honestly don't remember. But I don't think so. I think it was just a demand note for the... I could get the money from the bank in just a few days, because I've already talked to a couple different, I've talked to one bank in particular. What's the difference? 2.05%. But we have the cash in the general fund and could, could do this without too much stress. And here we go. Until we're not able to send tax bills. But yes, we could, we could do that. We could increase the loan or give them a, we'll give them a second mortgage from the town. The, so the well is tested. The well, the tests have gone very well. It's a high production well. Any idea what the gallon, a minute? 151 gallons or more. Yeah, pretty. It's much better than all our other three wells put together. And it hasn't had effect on neighboring wells. They've gone through all that. And that's what this $90,000 took care of. The engineering costs and the drilling and the tests and the, and I don't think they've had to get too many permits yet, but they will. So why the deadline with the easement? Why do we need to buy it so quickly? Well, the public works board agreed to buy it by the end of the month. Not considering the money. Yeah. The, how much, how much land is the easement? The survey is in process, so I don't know exactly how much, but I would guess it's probably, how big is it, Tim? I mean, a quarter of an acre? Where, where do they drill the new well? Where the well, yeah. Yeah, roughly probably. I don't think it's any more than that. Well, it's, you need six, seven hundred feet to set back all around the well where it can't be touched. Right, right. And this well is, it's in approximately to our current wells out in a field. So did Otter Creek say it, there was more possible production on the land out there, or was it just this one spot was the funny hole, so to say? I don't think that we've really gone into looking for any more water than we've, when that we've done it. I think that they've had the, you know, hydrologist go and pick the spot. It has turned out it looks to be a very productive spot. I'm just wondering, wouldn't it be better off you to see if we can take and get for some more land for other wells? Well, we probably, I mean, we probably could that. That would take some negotiation with the property owner, considering if, if the other, if there were more, I wish I could think of words, if there were more opportunity for another well, considering that this well is pulling a lot of water, I mean, you know, that it doesn't have the effect on the thing. We haven't really gone that far. We haven't done a study like that. But for right now in two weeks, we need $50,000. But we need $50,000 in small unmarked fields. I think we'll think of it as an negotiating, if they're not going to do anything with it for a year or something a little bit different. Well, and that might be another discussion. And I think at some point, I would like to invite the Public Works Board in to talk with you on, you know, where this is a new way of doing, doing business. And I think this is just the circumstance that someone thought the Public Works Board had the authority to borrow money. I wonder if somebody had this conception that they had the money in the bank? Well, they could have. There's been a lot of discussion about borrowing from other funds that the Public Works Board has, but we cannot borrow from the sewer division for a water project. That's clear. And that's the sewer division has assets, and the water division is young and struggling. So they don't. Not struggling, but we don't pay for it by the end of the month. What are they going to do to sell it to somebody else? Well, I just think that they can hold it ransom, because the improvements are there. Well, if the option collapses, then it's a renegotiate, and we pay more. I think it's more about, you know, the landowner, we went into making an agreement that we really have the obligation to purchase this. Plus we spent a lot of money on testing and everything. Testing so far, yeah. And we've got at least 50, 60 thousand. So which option do you like to end? Well, obviously the least expensive option, and the quickest, is for the town to pay for it. But maybe we need to tell, put their feet to the fire, and say we need to pay this back, and quickly. Yeah, so to defer payments for a year, and then four years after that, three years after that? Yeah, I'm thinking, you know, like 10,000 a year, but they're going to have to build that into the budget. Right. You would have to. Diana, they didn't incorporate it into the final loan for the well. In other words, when they put that well online, they're going to need for, you know, the final, this is how the 90,000 is going to be paid back. And if they didn't incorporate it in there, would their cash flow allow payments as the budget currently stands to go toward that? I don't think so. No, they have to raise the rates. Either that, or the other option that you have here that takes a little bit more time, is that we've got this 90,000 dollars. Autocreek, and I've already talked about this, said they could go back and ask for more, ask for another 50,000. So possibly they could borrow the money from us. And then we could have this 50,000 dollars made available to us and then get it back through this loan. And would that be the public works for it, or would that be us making that loan? You were the ones that signed for all loans. Right. Yes, just another potential that I've looked into, because I'm trying to figure out, like you said, all of a sudden I knew about this two weeks ago, which was quite upsetting. And so I was looking for all the different options, and like I said, the bank that will do this, but we could have paid them back, obviously, quite quickly. And then you found out that they could actually... They could borrow from the town. From the town. We could do the option that you mentioned, that they could renegotiate this 90,000 dollar loan. Right, which takes... I also talked with Mark, and he told me that would have some more expense to do a lot of the paperwork, because now we're including a piece of real estate easement in there. It can be done, but it wouldn't be done by July 31st. Right, absolutely. So, shut the dark. When does that USD money, the revolving, tricky water revolving loan fund, money come through and pay us back? As far as how long it takes? So, it turns around about one month's time. But they don't have access to it yet. They've not actually applied for that. Right. And we don't have it in this long. Right. So for the 90,000 dollars that's happening right now is I'm getting a lot of bills from Otter Creek. I pay the bills. Once I get the council checked, then I go to... I can't remember which is through the state that I get it right now. It's the Vermont Bomb Bank. Yeah, the Vermont Bomb Bank. And then I apply to get a reimbursement, and then they'll give me the reimbursement, and I can get one a month. And then I do this each month. Have you paid the 12,000 dollar drilling bill? That is being paid. That's why our sum is so low in the bank, because that's... All the notes, 19,000 dollars in a month of June that I had to pay out. And so once I get the council checked back, then I can go to the Bomb Bank, and then I can request a reimbursement on that. But in July, I had 12,000 dollars worth of bills from Otter Creek. So it's just every single month that's perpetual. Every single month I have to lay the money out first, and then we can get reimbursed. And like I say, from the time that I write the check to the time I get reimbursed is about one month. And now with this, if we add this into the equation, I don't know how much longer it's going to take to have an amendment made to this particular loan, so we can get the 50,000. It could be a couple of months, I would say. But it seems like when they get their bigger grant, or the bigger kind of project funds, and they can, they choose to retire this or not, that's going to be two years. I might suggest what the board might consider is authorizing a loan out of the general fund, the challenge general fund. Having a new note specifying it's due in one year. And putting that back to the water division and saying you'll need to, because they're going to be setting their rates, you're going to either need to raise your rates so that you raise this money or in the funding, and I'm not sure if they're going to have the final funding a year from now. They may or they may not. But I think you need to put a time specific on it. I think it would, it would save them having to pay the interest, not that the interest to what I'm going to say, to 2.05 or something. Well, I mean, unfortunately with the utilities, it always affects the user, you know, because they're, that's why they haven't, you know, they've been easy on the 143,000 and the town's been generous to allow them to, but that's common with new system, you know, someone has to get you out of the, away from the job. So you're saying authorize a loan to the public works for the water system that would be due in one year, at which point we would then look at a new note. Is that what you're, am I hearing you correctly? I would rather look at having it paid off, but I guess in a year, I'm just thinking if you put a year into it when they do their budget, they haven't done their budget, they can plan for this. And so just, so just leave it due in one year and not have another. I would say not have just, you know, I guess and we're always, there really shouldn't be a reason they couldn't pay that in a year. Now we're always able to go back and change it too if they want to extend it and that makes sense, right? Well, that's up to the board, of course. Right, yeah. The water department field, they're going to have a use for this well. Are they back close to being at their maximum? Not at this time, but in maybe a year or so, they would be, they're not going to go through the full putting it online right now. They're just going to be, they're going to be ready for it. And basically most of the work is done. They'll have to connect it to our system. So I move that we authorize a $50,000 loan to the public works board for the water system to be repaid in one year. Let's work on the motion. Thank you for the discussion. Hearing none, those in favor? Aye. Aye. Aye. Motion carries. Let me know when the water cash for it. Melissa Ardell, public entertainment venues, come out. Melissa, Melissa, talk to me about having a public venue and jump in if I get this wrong. And I think it was at the mall, in the hub at the mall. And she is inquiring about having it a BYOB which we haven't dealt with before. I did call the liquor commission and they told me it's up to the town what the town wants to do. And so Melissa came in to kind of be able to explain clearly what she was thinking. Well, I hope it's clear. I'm not an expert in this area by any means, but I have booked shows and been in shows with BYOB as their venue policy. Mostly up in Manuski, Burlington areas. And there are several restaurants that also do BYOB. So it's not uncommon. It's not unheard of. As far as I could tell from my research, there have been no significant problems stemming from it. It's very much the same like personal recogments kind of scenario as if people having beer in their own homes. What kind of a concert is that? We're doing a stand-up comedy. A comedy show. Outdoors? At the hub space in the mall. So this is what we contain? And we have permission from the mall already, including BYOB. They're okay with that as well. And did they say that their liability insurance would be sufficient to cover that or that you would bring your own or some such? We have liability insurance already. Because BYOB rests on the individual, it's not a liability issue for our event. I also think that for liquor, you need a special liquor liability insurance rather than a regular liability insurance. Okay, thank you. And are you envisioning this being like a roped off or otherwise cordoned off area in the hub that would be separated from the rest of the mall as folks are walking through and such? Well, the hub is already pretty well. All the other things open to the public is just the one entrance side. As people are walking through the mall from either side or maybe I'm imagining a different place than what you're talking about. When you say the hub, is that like one of the stores or a vacant lot, I mean a vacant space in the first store? Yes. But the old, what was that, craft place there? Joanne. Joanne's? Further down closer to JC Penney, in fact I think it's just one up from JC Penney. Is it that area that's in front of Planet Fitness and where you walk into what I call the main door of the mall, it's a large hallway, or is it actually in a store space? It's a word store space. This was that space that the mall had set aside for public events and that sort of thing. Okay, that's clear to me now. For some reason, I thought you meant that this is the very center part of the mall. I was really sure how that would work. Okay, that's clear. So basically you have to go through the doors to get into the suitcase? Correct. So what kind of monitor do you have going on? Do you have people, I mean I know it's self-policed or, you know, they're out there on my ability, but what do you have for Smithshire and their age and the thing like that? Well, there's nothing, there's no precedent that I can see for that kind of thing. The assumption is somebody who brings their own booze has purchased their own booze and already been carted. But I would be glad if it would make you guys comfortable to card at the gates. And you're doing a cover charge then, I expect. Oh, we're doing it by donation. In your other venues you've had up and grown to the Moosky, is it a mixed age group or is it all 21-year-olds and older? Mixed age. So do we have to, were you looking to make a formal motion to say that this is okay? I was looking to see what the fourth opinion was. When is your event, I know you had an event tomorrow. Tomorrow. Tomorrow, I think. So are you looking, is... Depending on the success of tomorrow's event, I've been looking for a place in the area that I can hold a monthly showcase with Burlington and Saturated with Comedy and I think this area could use somewhere. I was thinking maybe we could utilize our specialty event permit even though we don't have to on private property but we could somehow have some sort of agreement for that. I think that would be a good thing to do. The police chief was not comfortable with this idea and I haven't really gotten an answer from the league as far as the insurance. Well, I mean, do we really need to take and okay this? I mean, if this is on private property, does the town really have a spot here? That's kind of the question that I was wondering as well. Maybe not. I think the commission said, told me that it's up to the town, I think they do the same. Yeah, I think the event permit probably makes the most sense because that was something that we had kind of put together with the expectation that even having events on public properties, I think essentially just to make the town aware that these things are happening and make the police department aware and other folks aware that this is going on at this time that they might have to react to it if something happens. It was more informational that we knew that was happening. And did the police chief indicate his trepidations, what they were? Well, I think naturally when you hear BYOV, you envision an unpleasant situation. This doesn't sound like that, which is why I wanted Melissa to come in and explain it to you. I have not spoken. You say you've done this in, did you say Williston or Wynoski? Well, Redwood Theatre specifically is... Where is it, Wynoski? That one's in Southburn, which is up by Street. So I could check with them as well. The fact that this is in a separate... In a separate storefront, and it's not sort of, doesn't have a bunch of folks kind of wandering through, that makes me... I was envisioning that it was an open space and I couldn't picture how people shopping at the mall were. They're not at the mall. Yeah. Back in the part of the mall, no walking in. Yeah. Yeah. We don't really relate to BYOV It's just a special event. It's an event, basically. I think it would be nice for us to know that it was happening. Obviously our police department's available to you, but if they knew, just could, you know, I think that's a... A heads up is always good. Okay. So what we need here basically is a motion for an event permit. Right. Move that we request a special event permit for this particular event. Now, how long does it take to issue the permit data? I can... Is it tomorrow? It is tomorrow. Did you advertise for BYOV? So are you thinking that you're not doing BYOV tomorrow? If it was granted, I would then feel comfortable for the rest of the time that I am word of melting it, by letting people know. If, I mean, I could do the event in five minutes, but my issue is I need your permission to sign on your behalf. I move to be allowed to leave a motion on the floor. So to be... Well, I'll say I can get the... All those in favor of the motion to allow the event. Aye. Aye. Aye. Motion carries. Move to authorize town administrator Tina Headley to sign for the select board to approve the special event permit um... 18 is inappropriate. Second option. Any further discussion? Did you want me to take and come up to Dana or...? That's up to you, Brad. I mean, you're the one that usually signs that. I just didn't know... Well, I got no... I've got no problem with you signing again. Okay. I mean, I would say if you were tripped out. Okay. All in favor? Aye. Aye. You can put your name on the dotted line this time. I might sign your name. So I'll have that tomorrow morning. Okay. And maybe you'd like a copy of it and how do I get you a copy of it? Would you be coming in or can I email it to you or...? Email is very convenient. Okay. Tell me what it is. A-R-D-E-L-L. I emailed you once, didn't I? Probably. That's good. All right. E-Y-O-H. That's good. Uh, yeah, we've got time. A-R-D-E-L-L-E-Y-O-H at... Yahoo. Yahoo. So the OIOB is okay for tomorrow? Yeah. And do I need to apply for another event permit each time? And what is the appropriate length of time to apply ahead of time? It's helpful if you... This board meets the first and third Thursday of the month. Okay. And if I had an application by the previous Friday, I would appreciate it. So I could get it on the agenda for the next Thursday. So if you were planning whatever you can do to plan as much in advance as you can, it would be very wise. Okay. Yeah. All right. Could she do a permit for multiple dates? If you know the dates... If she knows the dates, I think that would work. Okay, thank you. Yeah, I think that would work. It's all a little time, probably. I'll give you a blank permit as well, and you can fill it in or I can help you fill it in. It's just information. Okay, can you email that as well? I can. Okay, that's the topic. Modern technology. Yeah. When you... After this event tomorrow, could you take an email date on the attendance? Sure. I'm just kind of curious how many people show up. Me too. But it does help us have an idea. Sure. You bet. Thank you very much. All right. And you. Thank you. Have a nice night. Good night. You've been late. Good job. Thank you. Have a wonderful evening. Thank you very much. Unless you like the rest of our agenda. I got jokes to write. Maybe see you guys seven o'clock tomorrow night. Okay. Okay, everybody's read the licenses. Okay, approval of licenses, permits, vouchers, and applications. Move to approve general fund accounts payable or number 20G01 with checks 19368. Through 19418 in the amount of 98,063.14 cents. Also payroll warrant number 20-01 for payroll from June 23rd, 2019 through July 6th, 2019 in the amount of 45,195.81 cents. Also the June reconciled bank statements for the general fund sewer commission and the water division. And last but not least, the general journal and tax admin entries for June 2019. So, any further discussion? All those in favor? Aye. All right. Motion carries. And what are the classifications? Yes. As I explained to you in my email, I mean my memo to you, I have gotten it down how you go about changing a classification. And it is two ways for this to get considered. First way is for the board to support it. Bring it forward. And the other way is by petition which would be at least 100 signatures of registered voters because it's 5% of our total list which is 1950. After it is in motion and if the board votes to go forward this needs to be a public hearing and we have to give 30 days notice for the public hearing. So basically that's how it is. If the board wanted, if the board voted to go forward and you wanted it on a select board meeting tonight, the earliest we could do it was September 4th. So we had two roads in consideration. One, as you know, is Black Road class 4 currently to class 3 and the other is COOS, COOS, you can tell from New Hampshire. COOS Trail class 3 to 4. We do have a letter from Legieux Inc. who owns the property. Legieux Inc. owns the land and one side Henry Legieux owns the land and the other side voicing their concerns about changing the classification. So back in, what was it? It was May 16th when we came in and talked to the board about COOS Trail and then I thought from, and I reviewed the video I thought from that it was looking like that you would talk to Chip and I think it was. Chip and Henry. And Henry and it sounded like that their desire was to have kind of shut down this letter. I think that's what brought it to the front. Well, I mean the only ones that use it is people that want to go down there and throw garbage out and the property owners. I mean, there's nothing the land's all posted down here. So nobody can go on it. No, the town owns what, six acres down there? Something like that. That can't be used for anything because Paul Irons was inquiring and wanted to put a stomp note down there but the state says because it was landfill you can't put nothing in there. Does that eventually, I mean the map there has that as a class four all the way to the Berrytown line and I'm looking at a map online map. They've, I believe that they've closed it their end of it now. Okay. The other side would be Jensen Road. Jensen Road, yeah. Because Morse owns at the end class of town's plane and chips on the other side of the road. Now do you, Plough out in the winter? Yeah. For what I don't own. Great. I did too, doctor. Yeah. I mean it's it's like a half a mile and every time we every time we go down there and plough it people go down there and drink and throw garbage out and everything else. So that's why I went and talked with because they had an incident this spring that somebody went down in there and tore their land all up. Laguse land all up with a four-wheel drive thing and then they got stuck in there and couldn't get out and they had the cops down there and it was quite a fiasco. It was a mess. And that's that's why I went and talked to them. I said what if we just close it down? You're the you're the landowners on both sides of it and the town's that one in and a little bit of morse is So it's a recent not just downgraded to a class four but the discontinued all together? Well There under the impression it's going from a class three to a class four. Yeah. And then and Henry called me and talked with me and said that that's not a good thing because then nobody's going to do any maintenance on it and he owns land and pays taxes on it. But why would we need to maintain it if it's not where do you go? When I was here back in the 80s we only plowed down to the first house. That's where we turned around. We never maintained the road. What caused it to change? I don't know. When I came back here I was shocked that we had to plow all the way down in there. Henry did it made a change? I was I was floored. But what's the sense of us going down in there? What would you say that cost of the time and the savings money-wise if you didn't plow it just to give us an idea in a season? I mean we got a plow every time it snows got to sand it. So any gradient? What's a year maybe? Oh no more than that sometimes because if it gets washed going down the first hill there then we have had trouble down there with beavers and spent a lot of time and a lot of money down there and we had to put in a new culvert because the beavers got it so plugged up and couldn't repair it. Yeah looks like it crosses one stream but doesn't look quite quite far enough to cross that second one while it's at class three. Because I all saw it was a four and that's why we only plowed down to that first house when I was here before and we turned around right there and came back out of there. But when I came back I didn't know it and then Gary as I started in October the end of October and we got snow right off in November and Gary plowed all the way down and I said what were you doing that for? Oh we got to plow that now I said for what? Has anybody talked to Chip or Henry about just not plowing it in the winter? Wouldn't that be what the class four road would mean? Well class four means you don't maintain it at all. But can we choose not to plow all of a class three road? I don't think we'll rob on that. I honestly don't know. No, I don't either. So we could barricade it like we do with with Crosstown for months season and say you know when whatever November first rolls around or whatever then we just block it off and it's just not not maintained anymore. Well you don't even have even have to block it off you just say that or just not taking responsibility for it anymore. Well if you don't plow eventually it'll stop using it. Right. But I mean I'm sure people go down there and pack to hunt and whatnot. They can't hunt on it. Nobody can hunt on it. Morse's land's posted in sores and gills and they don't let anybody. Like it's sitting stumped up right? Yeah they can get into there and that's it. But there's a gate there that goes into our land. Is Mr. Morse's land in Berlin? Um I I don't think he has any I don't think he has any I don't think he has any I don't think he has any I think he has any I think he has any I think it's Barry right there. He can get into our land is the end of Berlin's land and then Morse's borders us to the town. So does Morse get to his land through Barry's town or does he get through to the town? Yeah through Jackson Road. Yeah either it up by the bottom Is that the Bond Warehouse? Bond Warehouse? Yeah Straight out Straight out Straight out That's where that'll work That's where that'll work Isn't that where Booth really about Yeah the old Booth farm the old the original Yeah Yeah Well Gordon's please Yep So if we were to do public hearings on these I think we're gonna support that conversation that sounds like I mean we could find out obviously if you decide to do a public hearing they would get a letter from us as well as it would be published in the paper and they could come and talk with you in person The other question I could find out is can we not maintain a Class 3 road is really what person is I'm not saying not maintain it I'm just saying about politics Okay Can we not winter maintain a class? Yeah Because nobody's I mean if there's no house down there for residents No Oh I I understand completely Well when I when Chip talked with me the first time they talked about gating it You can't do that No I don't know not a class 4 Not a class 3 That's the big time Class 4 Not a class 4 you can't You can downgrade it to a trail and you certainly can't There are certain restrictions you can't I mean it's like it's like the very gun club road in Rowell we close them at everyone Those are class 4 From November 1st to May 50 But you know with those two is that we do take them on the grade over once a year or so Yeah And we've been And the only time that I've done it more than once is if we get washed out or something like that Normally you grade it once a year and it's it's not Rowell is worse than the gun club So yeah Pretty bumpy Yeah So That's the Yeah so if you had that information about whether we can maintain Yeah or how we can choose to maintain Class 3 roads I mean we brought that up in a public hearing I could obviously inform the decision and then Chip and everybody else can come and weigh in and we can figure it out then So I'm going to move that we warn a public hearing to to discuss reclassifying most of Coose Trail as a class 4 road in that sector of the ocean Any further discussion Now if we if we're going to take and do a reclassification I'm just wondering if we shouldn't take and go through all the town roads and look at them So I mean press the snoop button on this one until we have a better sense of Not necessarily that but I mean I'm just wondering if sometime along we should take and go and look through all We do have some other roads that through whatever reason by prescription or just tradition or however that we've inherited that I have wondered why the town maintains I can think of maybe two or three The roads the roads over on Norfield Road the short roads Do you plow those with the 10 wheelers or do you plow them with the 10 wheelers Take him in I I I don't I don't do any plowing over there unless unless somebody's that broke down or got What we have in here is a highway I help out that or not The ones in Riverton the alleyway which is Davis Lane and Elm Street We plow all them with a big truck Where's Elm Street It's in Riverton right as you at the bottom of here They start out in the cross-down room before you go off the blackout as you end up cross-down room We also do wheeler road which goes up this hill to one house And we got three wheeler roaders You know that that's the bottom of the hill that's the house that's straight up the road Yeah We got a Lord Mary Mary road one over there and the road it goes up over the steady pressure on the on the one across the Browns Mill it goes up to the at-way house Yeah we only plow up to the railroad tracks but we never plowed that one when I was here before Is that class three I don't know what it is Brown road No No, no, no, no, no one across from Browns Mill goes up to that one house over the railroad tracks Is it Murray road? It's a fairly new road It's a fairly new house Yeah Well and burnt Gladden There's Lord road and Murray road and there's another one Lord Right, so yeah Lord road and Murray road and well yeah Murray road is George Gross's place Lord road is Matt Levin Now another one right there Which direction is the Tim going toward Montpeas or Montpeas Just across the road from this where we get to Browns Mill Yeah I've got a yellow house on it It's on there I have to Lord I can't get you all it up on So if you pull it up on All we do is pull up I guess that was I had my eyes closed then Just before the railroad tracks and knows the snow off and back out So they're plowing their own driveway we'll put everywhere And then you plow off over the railroad It's not the little road that there's a cemetery I don't know Not the one underneath the railroad bridge It's before that I have to So form it It's before It seems like It's like a driveway But it's not The railroad tracks right there Yep Can you see it? That's one And that's a named road I think so There's no road sign on it So on the This one, right? Yep Right there That's a yellow house We plowed Right up to about here Do it just before the railroad tracks and knows the snow off Is this Is this Browns Mill Yeah Yeah Mm-hmm So it's So it's I don't know You didn't even get that one It's named Town Highway Probably unnumbered than two And we're plowing it I know Possibly I don't know I don't know How much that was there at Berkeley I don't remember Oh, that one That's good I think we I'll investigate I'm getting An investigative reporter on it Yeah That would be Like I said When I was here before we never plowed that Yeah And when I came back they were plowing it Well, you would have time If you choose to have the public hearing on September 4 Your meeting on August 1st to consider any further rows that would give us to the next meeting to give you a list of other rows that may be good to talk about Norfolk I just went to this exercise a couple months ago How did it turn out? We don't have to include it in that public hearing We can always Get rid of a whole bunch Well, one that we really need to talk about is I call it the alleyway in Riverton where John Truman and Mercy is lived Mm-hmm The guy that owns the two apartment buildings The water is running in their doors And now Where's this one? Right Right Right as you start up, cross down row and you go down where you're Mercy is on Truman Isn't it Mark Mercy or Riverton? No No, it's the next one Stavis Stavis, Kenzie Hall? Yeah Yeah, right beside Okay Yeah Now you got to keep the lower side Yeah, he called me and said that the water is running in their doors of their houses and they can't open their doors and it hits the door hits the road when they go to open their doors Now, I haven't put anything in that alleyway I scraped it last year with the lower because you can't go near the greater and it's just smoothing it out and they just called and complained again because it needs to be it's rough and it needs to be fixed I don't know what we're going to do about the water problem and the doors hitting the road when they open their doors and he's thinking about he says I guess I'm going to have to raise my doors up Any other choices over the road? Yeah Well, I've said we'll throw it up I think maybe on second thought that it might be wise to deal with these two roads on September 4th and then go forward with other roads But then we'll have the we'll have the the procedure go We're getting good at it Isn't it perfect? Okay, all those in favor of Jeremy's motion Aye Aye So I'd also like to make a motion that excuse me, they include Walker Road in that motion for public hearing Locker Locker Locker Yeah, Locker Locker Locker Locker Locker Josh Locker Doubt Road, whatever The model is just cool trade Right, right So I'd like to motion to have a public hearing on September 4th for the upgrade of Block Road from Class 4 Yes, sir I second that motion Any further discussion? Have we heard from the other landowners affected by this? That's the reason for public hearing so that they have okay an opportunity but no, I have not heard any further Yeah, I'm I know just reluctant to get back into this neighbor neighbor dispute thing again, it's not not our job and I'm just I mean, let me just make Josh clear that Josh not a neighbor dispute He's talking Josh excuse me I'm excuse me but you've you've taken this all wrong Josh No I understand So and I don't even know what to say because I'm just going to get interrupted anyways So no, I mean this is a neighbor discussion this is a dispute that has been brought to us sometimes with lawyers and that we're expected to resolve this you know, upgrading Black Road from a Class 4 to a Class 3 is not going to solve this it's probably just going to exacerbate it it's just yeah and especially since the doubts aren't here tonight to essentially weigh in on what on the wisdom of this yeah, I'm I'm not going to support this Can I say something? I was advised to call that lawyer because I talked with Paul Gillis, the guy who wrote the laws about Class 4 roads and he is a moderator for the town of Berlin and the neighbor of ours and he didn't want to get involved in a dispute but he said that he directed me he even told me he would call for a lawyer I didn't want to bring a lawyer into it after talking to him he advised me to get counsel on that because I wasn't being treated the right way for that road that you didn't have a right to put flags down that road he that's why the lawyer got involved you know, I apologize I was totally embarrassed about that lawyer that came here and this is not a neighbor dispute this is something that I believe that I have the right to I was a ward of the right when I got my building permit from the town and I was even told you know, I wasn't told I had to go to the select board to get permission to use a Class 4 road as an entrance to my driveway and I had the meeting it went through the board through the zoning board they gave permission and that's where I've been going from and then a few years ago my neighbors have started this dispute I have just wanted my access to my house I have no dispute I have done nothing to my neighbors it's there it's the other way around if I could just I think this is the reason for the public hearing so that everyone has a chance to voice their opinion also I just throw a thought out to you I know we talked about winter plowing but again are we doing maintenance as well so that's another question can we have a Class 3 road that we only plow kind of opposite the other question that we're going to be asking two scenarios and then we'll apply to you know several roads in this town so I will actually go through our inventory versus growth grading and whatnot is what you're saying yes I just throw that out I don't know I mean I think it's good to know I think it's good to warn a public hearing and have the opportunity to everyone to weigh in and we may be pleasantly surprised at the outcome but we won't know until we actually go that room I think it's worth worth the attempt any further discussion all those in favor of the motion aye aye those opposed no motion carries so I'll get answers to those questions and I will schedule a public hearing for September 4th thank you updated bridge and road standards for retrans? yeah this is as a result of the municipal road permit project that retrans is working on statewide we do have town road and bridge standards that were adopted by the town in 2013 and there are some changes because of the hydrologically connected road segments so the municipal road standard we have to maintain the hydrologically connected road standards required by act 64 and we are doing this presently this is nothing that is being added class 4 standards we're maintaining non-hydrologically connected road segments to municipal road standards yes class 4 standards no so and again I won't go through the whole thing but it's not off a lot of difference the intermittent stream crossings our culverts big enough to handle the water the roadway construction standards the guardrail standards we've done a lot of work on those and put a lot in fact we have another big project coming up in crosstown and the driveway access standard Tim monitors new driveways so it is paperwork basically the lack of a better way to put it and I would encourage the board to approve it and sign it there's no surprises in the guardrail standard that they've gotten here Tim what's that with the guardrail standard that they're having us adopt here no and the guardrail company we use has to go by them and they were okay you know that's why we need to do some work on the mad rail from the cross you travel is enough and that's that's why I was asking I mean it's that's the project it's a bad name and I've met with Lafayette and went over there it's not so much the post it is the panels they call the rail part panels right and he said that he can reuse a lot of the posts and so and those are eight foot posts most of them are okay well it says so that's why I asked here is it said this if it's less than three feet from the rail to the hazard then you have to use steel beams that are eight foot I'm sorry steel beam guardrail with eight foot posts yeah and I don't know the guardrail company cannot it has to go by the standard yeah perfect there's some of them there that you can't put an eight footer in there because there's light here we ran into that problem last year on the lower end of it down there just before you get up to the top where the sharp corner is what do you do with that then they just kept driving until they got them down enough but what they do is they just go down and they bend I mean they're they're broken they're solid but sorry but you just so are we ever going to have to like reclaim part of that road just to get it low enough so we can actually have guardrails no they'll be able to fix what's there okay that's what he's telling me okay and now I've called another guardrail company they're out of New Hampshire and they have a return my phone call so I don't know what's going on there okay I move that we adopt the town road and bridge standards for the town road and that's presented any further discussion here are those in favor all right I'll get the posters on and now the discussion regarding the floor and the town clerk's office yeah we had in the town clerk's office there are tiles that are broken I did contact the Vermont Department of Health the asbestos and lead program I talked to Mr. Kinnick and I had given you a copy of his memo and his opinion was well first of all we don't know if these are asbestos tiles we suspect they are we haven't had them tested he says asbestos floor tiles generally do not pose a significant health risk since the asbestos fibers are locked into the vinyl matrix so forth he recommended that we have an expert come in and determine whether they are asbestos and we can cover them if we have concerns with a resin or and he even mentioned you could put a rug over it which we have a rug over it it would be nice to have the tiles fixed depending on what that cost is you know that might be a future project but I think it's not according to the health department it is not an imminent you know thing that needs to be are those tiles the same they're all the same except for the ones in the vault over in that section the ones in the vault are different yeah that whole section yes in construction and out of this there's no information about whether or not they're asbestos of course that's the old section and I've never seen I've never seen anything about the old section in construction I didn't know when you right I know I know when Ty Dan if they were done right right yeah when he's going when you're going to be able to get a inspector in here to look at you I think he's planning to be here sometime next week okay and is he going to sample not only the town clerk but the rest of the building too I can ask him I hadn't well well if you want to know for example if this floor is asbestos yeah when was this built 2006 this was well no no the building was redone okay the inside was changed in 2006 but the the building was built back in the 90s I don't know I don't know I was post they wouldn't I mean like these tiles aren't but but but these tiles are 2006 these probably no these these tiles I think were but they didn't they put that wall in there and they changed some of the walls they didn't necessarily change the floor it was in the it was back in the late 70s that they put the original town the smaller part of it well then we can I mean we can have these looked at as well just so you have a so we know so the police I suspect these are not asbestos but we can have them a UPA a partial ban in 1989 yeah yeah I was thinking that it was the 80s if it was after that or before that yeah I would just I would ask him he's already always here yeah what he thinks you know I don't sure probably no lead paint over there but maybe there is you know I think in the late 70s when that was I think that was built in the late 70s I think that was back when I grew up in an old house having it it was here when I was in the you know yeah I mean I said I wouldn't need you well but that I think it's very hungry I think that was that's either going to be oil or latex in there because lead paint was already starting to fall out of favor yeah right it just might not hurt to ask him he'll just be able to visualize well the thing is I mean all he's going to do is take samples and test them so mm-hmm yeah and so hopefully I'll have that soon so that I can come back to you and tell you what his results are and what he'd plant what he suggests we do in the town clerk's office if anything okay and winter sand purchase last year we changed the way we're going to purchase sand from bidding to quotes because we can't get only have one person bidding on it I've got two quotes one from LaPage's and Barry and one from Barron's and Bolton the sand out of Bolton is $7.75 a yard and delivered no and the sand out of the sand out of LaPage's is $9.50 a yard and what's going to be the difference in trucking $3 a yard it's going to cost $3 a yard to get trucked here from Barry and it's going to cost $6 a yard from Bolton but the quality of the sand it's going to be a big issue here because we've gone through this for three years in a row now with garbage for sand and I've gone around and talked with a bunch of towns that are using the sand out of Bolton they don't get the slime they don't get the mud and they don't get as much dust I've gone through a ton of chloride already this spring way more than I have since I've been here and that's with the LaPage stuff no that's from the sand that we got over the last three years last year when you went over to our supplier and checked the sand after we had discussed it and you're saying that I complained about it yeah and you're saying that we didn't get the sand that that you showed me that you showed me so but we're not using LaPage or LaPage or no no no no there wasn't LaPage it was where he in Williamstown I went to LaPage's last year to get a bid and he won't bid because he bid it one year and his equipment burned up on him and he couldn't come up with the sand to the town and they're going to take him to court and all this stuff so he won't bid anymore because it's a contract and he has to fill the contract and couldn't do it like quoting it's not it's not a contract can you is he I'm not going to ask this very well I don't know how to say it but do you have confidence that he could supply you with the sand you need um I don't know East Montpere is the only town that I've found that's getting sand but they don't buy a whole lot they only get like three thousand yards so and you're talking about a six thousand dollar difference between I mean five thousand what's the how much it's hard to tell because the last the last three years we've had this garbage for sand and we've had so much so many chunks that so big we couldn't move them with the loader we had to hook onto them with a chain and drag them with two pieces of equipment to get them out of their way because it's it's not sand it's dirt when you can take sand and put it in your hand go like this and make a ball and it stays there you could throw it like a snowball sand you go like this it's just going to fall out of your hand I've gone and looked at lapages I went to East Montpere and looked at it there and I talked with the road foreman over there he's kind of getting into it so it's all the pages so it's really because he had sand here when he first started buying it from him so it's got mixed in and everything but I've talked with Mortown Warren and Duxbury there's nine towns in the valley that you win and they all love it they don't get the chunks they don't get you got the bolt you know they don't get the chunks well the city of Montpere uses it too well they don't use a whole lot because they don't have a whole lot of dirt road but use it for sidewalks yeah everybody likes it so and have you seen the pages stuff yeah I've gone down and looked at it it's it's not as good as the stuff coming out of Bolton so given you you said the $6,000 difference is the $6,000 different worth it yes I think it is I really do because you just can't imagine the last two years what we've gone through over there that's why we had to buy sand this spring it wasn't that we really ran out because I got sand left it was just we had to push so much off to the side because we screen everything and then all the chunks are behind the screen when you gotta get rid you gotta move them out of the way and we were wasted more than when we were putting on the roads and the time that those guys spent because I don't do much sand and with what I do because I do all the black talk but what little bit I did do and I saw what they were complaining about they had to get out eight, 10, 12 times on a load of sand to keep cleaning their chutes out unplug it because the sand wouldn't come out of their their trucks it was hanging up in their bodies because their bodies have a side dump so they tilt onto the chain and it wouldn't go down onto the chain they had to get out and shovel and it's money that we're it's costlessness because it's taken us along Will Bolton sign a contract for a guaranteed amount? It sounds like the page won't go but will they? I don't know I've never this is a woman that runs the pit up there so I don't know I've never dealt with her before Jeff Newton went up and got a load of sand and brought it over here and dumped it in our yard for free so that I could see what it is and I'll tell you it's nice sand it's sand and it's got plenty of stone in it so and I know the town of Marshfield uses because I live in Marshfield they use it out of gravels pit and woke it and it's it's basically looks like the same sand and I'll tell you you can't believe the less that they got to use on their roads over there because it stays there and it doesn't get all slimed up and muddy Is the rate they quoted you based on a flat rate or did they ask you quantity and base their price on a flat rate flat rate I'm just wondering if they might get the price down based on a flat rate it's the flat rate it's not by 5,000 yards that we buy it's per yard so those two and Hebert are basically all the options in the area right now I don't even know if Larry's doing sand I'm not that he's an option based on the quality you're saying but yeah they're the only ones there's another saying yeah because that's why we ended up buying from Larry the last few times that we did the bid the sand we just had no interest one bid Larry was the only one I guess I would like to see a contract with Bolden so that we have well I can find out so we have a guarantee that we're actually going to get going to get the amount that we need so we're not left time dry I mean as far as ag goes we're buying it now so if you buy if you pledge it for 5,000 yards you're going to give you 5,000 yards just make sure that they yeah I mean I mean the pit's huge I'm not worried about we're not worried so we're not buying it over time we're going to buy it once they're going to drop it we're good to go yeah oh I thought this was like an ongoing I think I was thinking of the other the other pit I didn't want to be in the middle of the winter and haven't say my tractor broke down or whatever whatever they scoop it out but you have it all delivered at the same time I didn't realize that yeah I want to say start the music you have until we have it here then you can monitor the quality as it's coming out obviously I mean and you think this would be a gate I talked with Mortown Warren's bought it for 16 years from them now everybody over in the valley is using it because they saw how good it is we're to mount kids right now and it's good so uh 775 a yard six per yard six per yard for trucking and how many yards five thousand 68 750 who does the truck and I don't Newton yeah she has no trucks it's a gravel and sand pit that's it I move that we buy 5 000 yards of sand from the Bolton pit at seven dollars and 75 cents per yard and six dollars per yard for trucking it's a total of 13 75 per yard I second that motion any further discussion I have a question about the trucking that's I mean that's the biggest difference right there even though we can't put sand out the boat have you we have had trucking bids before no we've done that yeah that's what he he keeps his price the same every year yeah we've had Newton trucking we did put it out for bid four years now he's done it yeah and he was the way the winner way and he's always he's always taken care of us okay yeah I think it's probably wise though maybe just take another crack at it next year just see if he still comes out as the lowest yeah he's been he's been solid in terms of yeah showing up and actually delivering well they came they came his drivers came to me last last year when we were putting up sand and they said to me you're not getting 21 yards on these loads they all said we've driven truck long enough that we know we've come up out of berry and when we can come up out of berry in three years higher than what we normally do you're not getting 21 yards on here so they said something to the to them over there they ended up bringing us more sand so so they they had our backs on that yep yes they did well we want to make sure we get 5000 yards if we pay for yes yeah and and when they when they Newton Hall's all over a gravel in here but that's weight that's why the ton so you can't get cheated there you get what you're getting waiting for so but when it's by the yard that's where they can make some money off you okay all those in favor motion carries and then national flood insurance yes that was a request from Paul Luciano who is doing our the update for the hazard mitigation work and so he sent an email to Rosemary and myself asking you to note this and so he could be noted in the minutes and he's talking about this is that live in Berlin that have flood insurance for the FEMA program the total amount they've paid in premiums and the different zones the total policies the total coverage the claim since 1978 and the amount paid and so basically he's just asking it to be in the minutes and have you aware of it there's no motion needed for that so it's awareness only I I think you want to read it in or you just want to send an email I will include it with the minutes and I will you know have it worded and I'll help Bethany word it in so it's in the minutes and uh can I ask one more sure before you has anybody thought about a decision on that bring down Lovers Lane or are we going to know on this because I've had quite a few people asking and I don't have an answer so I just I am putting out RFQs request for proposals to engineers which is the first step that I'll need to have an engineer we'll need to pick an engineer I suspect that will take a month or two before we have a decision of who to get and get them on the get them on the job I will be applying to Shauna for the state assistance that is so I guess Tim that's where I am with okay yeah now you've taken you've taken the wind out of my town administrator's report I'll have to think of something and so if somebody asks them and you say well we should have somebody we should have an engineer I mean obviously the bottom line is what I've told people is unfortunately it's not going to be a quick fix it's a process that we have to go through and the key process is getting the engineering work done and getting the state to go along with I don't think it's going to be any question as far as the bridge support all right but it's a process so then the other the other thing once is the signage do you want me to spend money on my new signs we got road closed and the state says we should have bridge closed yeah let's do what the state says I would say I guess I'll get new signs you think they they really suggested that yep sounds like a new one in the saying because the bridge is part of the road in a certain way and we have closed that portion of the road or always and it's blocked loads of road I put cement blocks at both ends of the bridge so nobody can get on it but I would like the money next year yeah do it sign the picture today and I help forward it along bridge road okay well I just you know I'll see in a couple look spend all the money have new signs I'll see in a couple bridge closed signs on my travels I can just get one and take a picture does Montpelier have some extra news borrow I don't know I mean you know yeah it's a small thing but I think that probably we should do it you know it's going to cost us a little I have some things made up so I just thought I'd ask hopefully we won't have to have to use it very much again in the future because I've looked I've looked over there because that was closed before I don't know how many well he Bob Mornock told me that they redacted in 1994 I think he said yes and I looked all over there to see in the shed if he had any signs or anything that said bridge closed but we don't don't worry Tim I'll get it out of the water money thank you Tim yes thank you what was that redacted 1994 so it's about 25 years yeah interesting in the plans because we have the plans that were done in the engineering report for that and it said we we believe this will last 25 years and I have to say that was pretty amazing for you I didn't realize they made them this small they go down to 18 or two foot squash culvert now you're right I got a I got a card and that you could call to find out well I don't know I mean at that culvert sitting there now is what two foot I think it's 18 18 no it's not enough well if you go if you go to an 18 squashed you've got 22 inches wide by 16 inches high but if you go to a two foot it's it's 20 something wide and almost 20 inches high but I didn't realize they made them down that small you asked for the question last time I was here I was going to take him I was going to take him build the driveway up anyway so we could probably get away a little bit because the squash culvert culvert will hand the water a bigger volume of water than a round culvert well yeah I was going to see something about the feasibility of moving that back away from the road just a little bit that's up to you I got his I got a card and dimensions of it okay give it to you tonight I don't know where that's all right I thought I had it my shirt bought it but I didn't bear it all right well thank you for having a video showing your neck yeah thanks thank you guys for all you do for us thank you okay signature on resolution preventable Mount housing community development this is something you voted on at your last meeting and Jeremy's name was spelled incorrectly so it has been adjusted so he can be true to his origins wouldn't want to have the Swedish spelling no no okay for a little second word minutes from six twenty nineteen we have to read the select word minutes from June 20th 2019 as presented second resolution thank you any further discussion hearing none those in favor hi all right all right motion carries town administrator report data yes in addition to what I'm trying to do with the bridge at lovers lane I've been speaking with the engineer regarding Richardson road he has scheduled some more soil borings for next week they have done preliminary borings however he needs more information this will be under the existing contract and will not cost us anymore which is the really good news and then once he has that information he is going to do a design for us to have us consider and he will probably come mid august to talk with you about this project we we have if you're interested in buying a car we have a police cruiser for sale it was only driven on sundays to church very slowly so this is gone in the newspaper this will be we'll consider bids august 1st I did I do have a bid list which I sent out you remember we sold the cruiser to someone from Indiana a few years ago and he is interested and I'm not sure what he does with them but I don't you know but it worked really well he paid us and then a transport truck came and off it went so that will be we'll be opening that august 1st um a few weeks ago I wanted to ask the board the berlin corner cemetery association came in and talked to you about their problem with maintaining the cemetery I've given it some thought and quite frankly I mean other than sales I think that at some point the town would have to consider helping but I just wanted to kind of bring it up so that maybe we could write a letter to the cemetery to let them know that it was on your mind I hate to have it slip up but I don't know if it's famous for that some time ago it was brought up about putting in a I don't know what they call it even basically it's a stone wall with niches in it for urns I was wondering if they looked into that at all as far as trying to to sell space in the cemetery I have never heard of them mention that there is a word for it that you know people in the cities have but you know it's like a crypts or a no it's just a little square cut out in a granite wall and they put the urn in there and they seal it with a brass plate or something yeah but I think they have some of those very cool things could be I think they did make a good point about you know they need a person to manage the cemetery I was just wondering if that would be a I have not maybe maybe bring up some sales about it yeah I think that they were I don't know if they were trying to get a gauge on what level of support they would get from us but I didn't get very much clarity as to what direction they wanted to go well I didn't either I bet I'm just I don't know if we should write on maybe a letter saying thank you for coming in and asking them if they have just been asking if they have I think I'm only mentioning it because it's you know it's something they come in I like to do the circuit because they could follow up with a letter just thanking them for coming in and asking if they have you know I mean I don't think you're in thought and I don't think it's imminent at least it's not like the water it's not next week but well I took away from them they were just worried that their endowments were set in a dwindle right and they weren't going to be able to in years down the road in the future they would not be able to what I mean what I took out of it was a little bit that they had the overhead of the payroll which was originally they thought at 1099 position which signed up the expense right so they were hoping that maybe I think they were possibly hoping that maybe we put it in the bed for the cemeteries or the cemetery commission would put it in the bed for the morning and the maintenance there and that would eliminate some of that and then maybe they could get back to a 1099 position is what I think they ultimately would like I'm not sure if they can go back to 1099 the way some of these payroll laws have written now if they put it out to bed I bet they get there's you know you're saying they put it up to bed not the town they put it up to bed if they put it out to bed or they put it out to bed or whatever what you're talking about is the section that you hired to manage the cemetery right yeah if they put it out to bed they could put lowering out to bed like the other cemeteries or maybe one of us so I'm just bringing it up to if we don't need the decision I'm just trying to bring out how do we how do we keep the dialogue going well then just so that it doesn't get out of controlling or forcing so what's what's their annual deficit right now well they gave us their balance sheet and I guess last year they had a loss of about $30,000 that's only gonna get bigger so I'm saying we took it over as a municipal cemetery and stuff it would probably be less than that just with the I think what they were saying if they didn't have to pay the payroll taxes and what they have to do is their employee was the you know what was the line item for the employee would be should be in there right that's their profit not sure it is if you did that if you could hire somebody just full time it had it summer mowing and whatnot this is the winter helper of the or with the highway crew yeah helper of the shed and whatnot I'm not seeing it just morning morning just about how would be a town of highway employee and have you mowing or if there's a if there's a neighboring town or city that has someone in a similar position that could also be shared drafted or shared we could contract with with another city to go in do that work surprise that's not in there it is it is here trying to figure out what the here let me get to that you have the equipment this section maybe yeah so I I think we send a letter to them and say that you know that we're interested in helping in making sure that that you know that that is maintained as a as a historical and community resource and then you know that we're interested in hearing any any suggestions that they might have versus just and I think if you're willing and have the time maybe reaching out to very city very tom up till you're in finding out do they have full-time staff that maintain their cemeteries and if they do if they be willing to contract for essentially just contract for for this over here right I think hope cemeteries have I do know that very very few have full-time staff yeah they're all well I think more clear and very probably these more pillar grounds right they may not they may have even Williamstown but I guess I mean it's really important that someone manage it I mean it's I have a terrible story about cemeteries we had someone managing one of the cemeteries in a town that I worked at and my former boss was put in the wrong place oh my and he is the one that designed oh it was terrible can you see the comments you know just I had to flow thank you very much and they're good for I couldn't see it payroll liability yeah I can see the salary line other current liabilities of the perpetual and care liability so I don't know if they're putting the payroll expense into the perpetual care liability maybe so I might just write the matter saying let's stay in touch and and you know keep on top of it that's really all I'm thinking thanks for bringing that for now yeah and that's all I have for anything round table Justin I'll say flow the only thing I was going to ask for is if there's reports from each of the different like commissions and you know other entities throughout the town so I can get more knowledgeable are you thinking minutes and things like that yes yes like minutes quarterly reports anything like that but let me gather some things for you sure thank you yeah are there minutes online that's a good question I think so but before I answer I'm going to check thank you so either way I mean you know the the law states you have to have minutes within so much period and these are volunteers we're talking about the same times you know we try very hard but I think but but Diane and Corinne are pretty diligent about getting the minutes that they have actually just it's all Diane isn't it it Diane on the website mostly Diane excellent but let me gather them for you very much appreciated thank you that's all I had Jeremy I'm good okay any executive session yes please it would be under personnel I move to enter executive session to discuss a personnel matter pursuant to one VSA section 313 sub 1 2 any any expected vote on the end of this I don't expect an expected vote after this any other discussion all those in favor all right motion carries we're now in the executive session