 Good evening everyone so happy to see all of you here so would you like to do roll call? Director Ferris. Here. Director Moran. Here. President Henry. Here. Director Swan. Here. Director Pulse was excused at the previous roll call. Okay so um are there any additions or additions to the agenda? Yes I'll refer to Council Nicos. Okay so um Rick and Stephanie brought to my attention that um early this week CSDA sent around an email raising some legislative issues on which they were requesting prompt attention by member agencies including the district and in particular on 2013 which just passed the legislature on Friday and is going to the governor for signature. CSDA is asking its member agencies to submit letters requesting the governor to veto that bill and the reason is that it could cut into the revenue of districts such as this one. By limiting your ability to impose connection um and capacity fees related to um the addition of ADUs kind of I think you described kind of grant units to the district homes within the district so um because of that the importance of that issue for the district um staff recommended and asked me to help with um requesting that the board make the necessary findings to add this to the agenda for tonight's meeting to approve a letter to send to the governor for CSDA's template. So um and I can answer any questions you may have about that. What I would ask is um for a motion with the necessary findings that I'm hoping to in just a moment um that would make that would add this to the agenda. It could be the end of the agenda we don't have to do it up front whatever you like. But um so let me just pull up the necessary findings um so be we would need a vote of four through all four directors present on a motion to approve the late addition to the agenda on the basis that the need exists to take action immediately um which it does because the governor has signed a bill into law many days on his desk so if we're going to submit something we need to do it right away and second that the need for action came to the attention of district staff after the agenda was posted and I can vouch for that I've seen an email from CSDA and the date this came to the district's attention after the Friday agenda posting. So do we have a motion? Anybody at motion what she said? I make a motion to add this to the agenda. Oh you make a motion to add this to the agenda? Yeah. Okay. I'll second that motion. Okay. Director Ferris. Aye. Director Moran. Yes. President Henry. Yes. Director Swan. Yes. Okay. Add it to the agenda. I recommend doing it after general oral communications at any point thereafter. Say at the end of new business so we can become 11D. Okay. So we'll see the questions you have for that. So it would be yeah 11D. Thank you. Um so oral communications. Uh sorry I wanted to order. We need to report an action statement in the closed section. There was no action. So don't we need to report that? Oh yeah I should have said there was no action taken in closed section. Sorry. Got carried away. Keep me on the straight and narrow there. Alright. So oral communication. Um we allow five minutes for oral communications. At this time you cannot talk about anything that's on the agenda. It has to be on items that are not on the agenda at this time. So. Can I just ask a quick question? Yes. So um there's a um I've been asked by one of our committee members that have allowed our committee members to bring a couple of things to your attention since she couldn't be here. And it might fall into the category when you talk about committee reports. Because it involves minutes and things like that. Yeah. Okay then I'll wait until then. Yes. So um if there is a request to have something put on a consent agenda. Or removed. Or removed from the consent agenda. Should I have done that two minutes ago? No. Okay. Can I do that now? No. Um when we get to the content. Like content. It's a content agenda. Okay thank you. And about the work. Okay. So back to oral communications. Anybody have anything they want to say about something that's not on the agenda. Yes. Mark. Hi. Mark Lee from Devlin. Last uh the last board meeting we had some introductory discussion about water rates. Is that on the agenda tonight? No. Okay. Uh there was a motion made at that time by commissioner uh Foltz about modifying or actually stabilizing the volumetric rate. There was no. There was no action. There was a minor bit of discussion. Yeah. That wasn't uh related. There was no motion. There was no motion. We understand that. But there was discussion. Yes. And uh I'd like to recommend that next time we have a meeting on the rate structure that was sent back to finance committee if we could. And two I would like to include uh not only the volumetric uh discussion of volumetric rate but also on the fixed rate. Uh and I'd like to have that discussion ensue at the finance committee if we could please. Thank you. Anybody else? Yes. Cynthia from Foltz. If you do that, if you have any discussion of rate structure I recommend that you announce that to the public through the newspaper and announce when the finance committee meeting is going to take place so that anyone who wants to be involved can get involved there. Well anything we discuss will be on an agenda even in the finance committee there's agendas so we don't just talk about things without letting you know what we're going to do. Okay. Chair Henry, in the future Foltz would want to keep informed that you can get on our agenda mailing list at no cost that you will receive all agendas for all committees and meetings. Okay. So if you, Cynthia? Yes. If you would like that you can talk to our secretary, either call her or maybe later tonight and ask that your name be added. Since this rate thing has come up I just want to emphasize that although there are some people who can't pay their water bills and I think we should be sensitive to that that I am very concerned that we base, that we not base our rates on the ability of the poorest people to pay. I don't think that this district is wasting money. I don't think that they are cheating anybody. I think that the money that's being spent is being spent well and it's very important that we take care of our water district and not have our income limited in that way. If our water, one of the most precious things we have is as much as clean air, we need clean water. More important than our cable bill or our television set or our phones. And I want us to value what we are getting. Thank you. Anybody else? Let me just add on to that. If there are organizations that can assist people to pay their water bills too. And we point people with that. Anybody else? Yes. I'm such a terrible speaker in public that I actually printed out what I wanted to say and I even made some extra copies if anybody wants a copy maybe for Dr. Pulse who's not here. But everybody can give you guys those. You cannot approach the table. Sorry. No problem. You can give it to Holly. I was told by Rick Rogers about five years ago that putting a liner to stop the constant leaking of the lower swim tank would make it necessary to replace the tank within five years. Necessary was the word he used. Because the liners caused the wood to dry rock faster. Rick said replacing was necessary, definitely within five years. And that's about five years ago. So where's the new tank? There is a telephone pole notice posted several years ago to expect excavation work on the swim tanks two years back. So where is it? Leaking unstable two small tanks where and still need to be a top-level priority for replacement. The swim tanks have been clearly insufficient as well as inefficient for way over a decade now. The population has risen up on that road a lot and scenic way is a large neighborhood. I was severely disappointed to recently hear from the director that it's becoming the district's intention to delay the necessary upgrade of these two very old running tanks while putting us deeper and deeper into debt. What, an 8 million dollar loan changed into a 10 million dollar loan and it changed into a 14 million dollar loan? I wonder how much the next one's going to be. I'm flying it away. Use my parcel or use the old one. But please stop with stalling tactics on the swim tanks. If the district is interested in my property because it's conveniently near to the small, steep, old site my parcel is the flattest around on solid rock with easy access plus it includes five spaces for parking. The entire project including doubling the tank size may be much easier and significantly less expensive on the new site compared to the old one. This might save the district hundreds of thousands of dollars and enable doubling the size of the tank compared to restrictive construction possibilities at the old site. I want to be sincere and clear about what will lead to the district pertaining this property. Here's what I suggest would need to happen. Darren said the construction operating the tank would be done without harm in the beautiful old road to Redwoods on the property and I would need that in the contract if there's something that I could count on. Regarding the take from wildlife and decreased attractiveness to our neighborhood a large tank on this field would cause. I would want that addressed by planning some native fruit not in very trees or bushes and this would cause relatively little. This helps to compensate the wildlife as well as offset the decreased attractiveness showing smart environmental stewardship and decent neighborhood consideration. The fence required to go around the tank should be as close to the tank and as low in height as legally possible. This would permit availability of the remaining open space to wildlife while it also decreases the negative appearance of a large and noticeable fence in our neighborhood. A tight and low fence also saves the district money according to Rick. Any damage done to our narrow switch back over driven crowded road from or during construction we need to be fully repaired and fixed by either the contractor or the water district. Rick said the water district would need to dig up the street to put in a new line from the old site to the new one or from the new one to the old one. I want assurance that if the street gets dug up it will be resurfaced the full width and length of what was damaged. Not just filled in with a little bit of cold patch it's going to sink in on the spot where they did it and then it's going to mess up quickly. So our already bad road won't become worse because of damage during construction. I think that's reasonable and fair. All of those issues can be solved according to what I have been told. So that just leaves the appraisal in price. The district plans to use this parcel as a buildable site so I would be willing to price it for what would be a buildable, very flat parcel with five parking spaces would sell for in our marketplace. I'll give you a good, you know, at that level I'm not looking to be greedy. I'm looking to be fair to myself as well as the district. I will not sell it as an unbuildable parcel price because if you buy it to build a very big tank on it the valuation should be based on that purpose of building on it as it's official appraisal. The appraisal counts should be compared to what purchasing other 120,000 gallon tank sites costs water districts in this region. Even if you don't want it, I might be able to do this. Even if you don't want it, please keep my parcel. Please keep the promises you've made to start the bidding again for your old swim tank site promptly. And let's get moving on the long needed and long promised swim tank replacement. The time to do it according to the water district was very many years ago. So please stop with the delays on the leaky with tilting pier posts and rotting swim tanks. That's my grant and I did it with seven seconds to go. What's up? I'm going to do the practice. She got one. Anyone else out there want to have anything to say? That's not on the agenda. Okay. Thank you. When moving on. I'm withdrawing my comment. Okay, we're going to move on to unfinished business. Yes, we have a memo from the council. The council is on regarding a creation of the public advisory committee to make recommendations regarding the district administration's operations facility needs. Okay. The memo is an attempt to capture what the discussion was at the last time this issue came up before the board in terms of setting up a public advisory committee to assist the district with recommendations related to its administrative and operations facilities. There is a resolution before you, number eight, 1920 that if adopted would create the committee to have a term of a year from the date that the first committee member is appointed. This is set up to create a five to seven voting member committee, which wherein the members would be identified the same way as public committee members are for the district's other committees. And there's a list of goals or rather there's a list of items that have been requested for the public advisory committee to address. And the resolution states that the committee should make recommendations in the form of one or more concise written reports on those items for which the district is seeking public input. Okay. I don't know how many of you have seen this. Do you want to know what we're talking about here, about what that committee would get? Okay. So the part of the resolution says, do you want to say what it, or do you want me to do both? Are you like, I mean I can give more background. All right. There's a list A through M there. The district for some time has been looking to replace and make changes to the administration and operations building of the administration building. I don't have that memo with me, but it's quite old. Doesn't meet the needs of the district. It has a lot of efficiencies that are problematic. Not ADA approved. There's a mold issue. There's storage issues. And we're just facing out of office space. For some time, we've been looking into the point where we purchased new property to build a new operations and admin building to kind of collect all of our operations and administration to one site. It became very expensive a few years back when the district abandoned moving forward on the construction of the two new buildings. The district is still operating out across the street, the admin building and this building. And at the admin committee meeting, we decided, the committee decided it's time that we need to move forward and suggested that we put in a public advisory committee together to review all of the different things, the history of the district facilities, the facility opportunities and the strengths, the appraisal value of the district, existing district facilities, the current and long-term facility needs, including critical needs, appropriate locations for the district, administrative headquarters and operations facilities, key issues, influence, facility design, consolidating repair material and equipment to one location, emergency response needs, fuel storage and environmental concerns, bulk water sales locations, size and design criteria for indoor space including public meeting room if one is needed or for board directors meeting and other functions or whether to remodel or relocate, remodel our existing administration office facilities or relocate and then of course construction costs and estimates. A lot of this information has already been obtained over many years of looking at doing this. It would bring all this information together and revisit the new facilities from A to Z basically and then come back and make a recommendation to the board on how to proceed and what the best location for the district would be. Where is the middle of the district? We have grown. We've taken on Longteaco. We've taken on Monano Woods. We've taken on Felton. What is the best location for the district? Those type of things will all be addressed and then when I look at this it's supposed to be a year long process of public meetings, board meetings, milestone meetings and as transparent as possible to avoid the problems we had last time or cost ran out of control and design ran out of control and we have to be a very political project. It doesn't have to be and we can use common sense. What do we need? Do we need a separate board room that sits there empty? That had a million dollar price tag last time. Or can we make it a multi-purpose room like we do here now? All those type of things we will review. We have a lot of this information already gathered by consultants in the past process that we'll revisit and bring out to the committee. That's kind of a quick and dirty background but something needs to be done. Facilities are going to have for our needs. Okay. Board discussion. I have a question. It states that the committee will consist of five to seven voting members of the public. Is there any intention of having a board member on this committee? I don't believe there was. I believe it was strictly a public advisory from the public. And then it comes to the whole board. As we put this together like charter we could say we want Milestone brought back to the cabinet committee or Milestone to the board. I don't think the board or at least committee would want to monitor progress and see how we're going. And the board may want to give direction to say like the previous board gave direction we want to keep the headquarters on the highway nine corridor. We don't want to see it, you know, we want to see it on the bus route. Those were some parameters a long time ago. Things have changed with the internet and our district was broke. But the board may give us some direction and I would think the board would want to be involved in Milestone. At least kept informed. Having been on the cat committee that was formed back in 2014, I think one of the problems was we didn't have enough direction from the district and the board. Now Jim was president most of those meetings. I'll be present at all of these meetings. I would think the department heads will be very involved. The director of operations will be there to talk about operations obviously 24 hour. All the requirements for operations which will be extensive. Stephanie the director of finance will be there, Darren the engineer will tell you what the committee, what is needed for the engineering department. I'm just going to say that either somebody from staff or a director should be on the committee. We have a lot of information to propose and to show and to go over. Field trips down to the facilities if the staff will be heavily involved. Do we want to build that into the resolution? The knowledge that there will be some participation from staff at these meetings. Right now it just looks like 5 to 7 of the public. Or do we want to leave you with the power to So I understand that staff essentially facilitates all of the committee meetings and this would be no exception. I agree with that committee you were on, they were just turned loose and there was not a lot of... We struggled for a while. Not a lot of direction. Yes, but staff plans to facilitate. At least to present our side obviously we have disagreements I think this is a widely discussion. Let's staff what we have in mind to celebrate. Any other questions? Well, I've seen and heard a lot of discussion about the possibility of administration building for a long time. And if we've learned some things from those attempts to do that then we can move forward. That building is not getting in any better shape and I would support moving ahead with this in the most transparent way that we can. Yes, this has been in the works for a very long time but staff is always there to give guidance and information so I don't think that we need board members on that committee and that we... I mean it'll just be automatic that staff will be there. So I'll go out to the public here or anybody out there have something they want to say about this working on this project. Yes, Virginia? A little bit of a question. Not for me but someone, Barbara Stringer who is the owner of satellite, she's interested to dense this for a living. So how do people find out about the committee and how do they get on and where the criteria for the members that kind of thing? I would think we'd advertise this like we do with all the other committees. Website probably put something in the local paper we send out to Holly, we'll send out to her agenda list those are the ways that we've done it in the past. And just one thing I'd like to add real quick is that I'm not anticipating that forming this committee moving forward has a large price tag or have a bunch of the price tag at all other than the committee needed and so forth maybe some staff over time if we need somebody to do something but I'm not anticipating a consultant or anything we would come back from a recommendation from this committee to the full board if something was needed that cost any kind of money. Virgin? I support the idea of this but how would you handle the case where you have the committee confused about things that requires guidance from the board? How is that handled? Well obviously case by case situation and if it was something that we couldn't settle from the committee someone would be elected chair just like we'd have on our other committees we wouldn't work it out we might take it back to committee for some guidance there's no reason why we would stop any type of communications back to a committee or we want to work this through and have everybody work together so we needed some guidance we would come back probably to the committee or the board. That's fine as a general philosophy but this is a legal document and I'm wondering if that doesn't need, maybe it doesn't some sort of stipulation that the board is always available for recourse or that if there will be strategic or policy questions that need to be answered by board members how is that typically handled and should it be enumerated or should it not or is it just going to remain assumed? Because I agree completely with your feelings but again their feelings well it seems to me that items can always be brought to the board the committee is talking about who would bring those to the board maybe that would be a more accurate thing would this be the responsibility of the chairman of the committee or something like that that there would be bylaws or that this is insufficient to establish the basic charter of the of this committee and I was just curious you said there would be a chairman maybe a vice chairman and stuff like that and would it be their responsibility? Where is this further enumerated? That would be good this resolution is written to refer to the sections of the board manual that provide guidance generally for the committees to the extent it's not otherwise specified in the resolution so it would work the same way as the other district committees in the sense the board manual says that they'll appoint a chairperson and then the chairperson would typically be the person who if desired would make committee reports during the board meeting and would be the primary liaison with the district manager and or the board president absent some other specific direction or provision in the resolution which there's not right now I think that's what I was asking but importantly sorry Great, I'm glad Mark you have a strong background in urban environmental planning of almost 25 years I've gone through a lot of these study committees and it requires a lot of give and take and analysis of very site requirements doing an assessment and analysis but I want to make sure that we don't completely regurgitate the reports from the data from the 2014 period we can use that as additional data but we need to kind of start from scratch on a lot of information there are other sites that may be more feasible that can be leased there could be a plan of different alternatives that we still have not looked at to serve the growing population and water service needs of the community so I would hope that in that committee we would have the ability to look at other alternatives including leasing selling properties that are not necessary we do have a lot of land that are sitting vacant that could be sold or built upon the water desert I think there's one that's right across the street from Rick Rogers' home 70 acres it's up the hill we have a lot of vacant land along the Highway 9 corridor that could be reexamined not necessarily existing properties maybe the ultimate decision also I would hope that we would get input from the downtown business community regarding possibility of maybe acquiring the building next door to the existing headquarters and expanding that asking the existing retailing Mexican restaurant to relocate to perhaps another location there's all kinds of alternatives that we haven't really looked at we would have to include the downtown business group for their parking requirements etc so that we don't reinvent what occurred in 2014 even though that's good information I think we need additional information we definitely need a year to look at this so in fact there's a vacant lot across the street that's been available for many many years that could be constructed on by selling another more useful property maybe somewhere else in the community so we need to look at all those alternatives thank you also I wouldn't mind serving on that committee we will be doing all those things that you said I don't know where Rick Rogers lives but I have a feeling it wouldn't be a good road to go down and Nick you had your hand up yeah I just wanted to cause I'm a veteran of those battles about you know Frather's Palace or the campus boomed idol and I remember some of you folks were involved with that too trying to prevent a large excessive amount of money to go towards things other than infrastructure and here we are talking about the net in your future and what I would think would be important to present this to the public at the same time for example if tanks that have been topped here, priority for replacement get put again on the back burner and other things get put in the back burner because there's just not enough money even though $14 million has just been borrowed and with the price tag for the old one my understanding is that there's the Johnson property I think it's called and that actually might be a really good idea at a low cost which the public would definitely support you saving them money cause you're going to need to borrow more money after you borrow this money and we're just going deeper and deeper in debt and I don't see the infrastructure getting through to the houses and the streets where the water is bubbling up from the mains so I wonder how you're going to do that I mean are you going to look at the same type of set of ideas or are you going to maybe consider selling this place across the street putting the money from that sale into the Johnson property with maybe an addition on there and fixing up the parking a little seems like a really good idea doesn't require a whole lot of building doesn't meet all your needs but it's more palatable to the public so I would ask you to consider what a lot of members of this board were elected on was infrastructure and I understand you need a place to do business this has been working even though they don't like it but I think the Johnson property is a much better solution than building something there you were really looking at all that don't worry tell me I think that it's a wonderful idea to engage the public and so then it'll be a project you're getting the opinions of the people that you serve and maybe the Johnson property is a great idea but I would really like to see a more central location to the people that you serve it's not Boulder Creek anymore thank you thank you anyone else okay so moving on here do we have a resolution in front of us to move forward with this item we'll make a motion to adopt the resolution for 8.19.20 second the motion Director Ferris Director Moran President Henry Director Swan yes so for that motion would be to move ahead and advertise the positions that's all thank you okay moving on one second so I heard a few people like Mark and Nick and Virgil and whoever please try to be on that committee if you want to be on that your voice is heard on that yeah we notified yes so we're going to move on to a new business the first item is 11a where is the Brown Act District Committee it's a council Nicholas will deliver this item and I apologize that I don't have all the background of the discussion that happened related to this issue all I really have is a question that was referred to me the question that I got was whether the LADOC can be exempted or some kind of a suspended or whether the Brown Act can be suspended as it applies to the development of the annual report by the Long Pico Assessment District Oversight Committee and unfortunately I'm not aware of any exemption or way in which the Brown Act doesn't cover the LADOC Committee of the District but I'm always open to ideas if somebody has a concept as to how legally an exception could be made but I'm just not aware of that any board comments here you don't have any see the LADOC Chair is present tonight and she may want to address this issue as well I will okay Tony say okay well I would like to let the reason why we brought this up is we all on the board and all of the LADOC members attended Brown Act training and there was a gentleman that delivered at named Dennis Temony and he is the state's chief risk officer for special district risk management authority and also an expert on the Brown Act and at that meeting he asked a few questions and then he informed us that the LADOC committee was not subject to the Brown Act and that we and but yet that the board could absolutely require us to adhere to the Brown Act rules and we've been having such a difficult time meeting on the annual report and that we had very rarely would we have public members so we thought oh how great it would be if we could just meet in our homes and get everything all worked out and so and at our last meeting we did request Rick mentioned that he was going to get in touch with Gina but we did request that he get in touch with this gentleman Dennis Temony to get his opinion on our request if we could suspend it just for those meetings in regards to the annual report and so Rick gave me permission to reach out to him and Mr. Temony in his in his response and in Gina's response he saw that we were considered a standing committee and so he said that because and we are a standing committee now and so he said that absolutely we're required to meet the Brown Act done at the time of our Brown Act training we had just this new board had just come we weren't a standing committee we didn't have regular meetings and regularly scheduled meetings that we have standing all the time so I think that's where the confusion came in so we I did send Rick an email stating that okay here is the response from the gentleman we absolutely see now that that is not possible and we of course we want to adhere to those regulations so it's unfortunate that this was left on the agenda but we I'm sure that all of my fellow committee members would agree with me that we will completely follow the rules and we're getting close to finishing the annual report thank you of course this item went out on the agenda or there was a response from Dennis to you so this is a an informational item just an informational item it's not going to be active okay alright okay yes we have an exciting item on discussion of the possible action related to the design of this 2019 pipeline project our district engineer is here to deliver this item alright yes on August 1 the Salinas of Valley Water District have revised your request for proposal for counseling consulting services for the design project by 3 p.m. on August 30th the district has received 5 proposals the proposals were from the following firms BKF Engineering Water Works Engineering Provost Richard Consulting Group and the civil engineers Shaw and Wheeler Consulting Civil Engineers at 2 p.m. on September 5th the engineering committee met to review the proposals the proposals were evaluated using criteria set forth in the RFP all of the proposals were high quality and well presented major differences were the length of time required to complete the design work and the associated fee after a lengthy discussion the committee made the determination that the Shaw and Wheeler proposal was best and asked staff to interview the firm the Shaw and Wheeler proposal included both the lowest fee and substantial completion of the design in the time frame set forth in the RFP on September 10th district staff met with Shaw and Wheeler to discuss the following components of the design the firm's local experience with pipeline projects cost estimating utility mapping and potholes Caltrans and county encroaching permits geotechnical surveys and soil warings environmental permits and clearances for project schedule staff originally planned to complete the environmental work associated with quail hull pipeline internally however the recent resignation of the district's environmental manager prompted staff to pursue a different approach and staff is now recommending that this environmental work be completed by Shaw and Wheeler's environmental sub-consultant Denise Duffy and associates staff has requested a price from Shaw and Wheeler for this work and we now have the proposal and the proposal from Denise Duffy and associates submitted through Shaw and Wheeler is $30,822 after the interview district staff felt that Shaw and Wheeler had a good understanding of the project complexities and had a comprehensive plan for the recommendation of the design of the 2019 pipeline project while meeting district standards and timelines therefore staff compares with the recommendation of the engineering committee that the board of directors award the design contract for the 2019 pipeline project to Shaw and Wheeler consulting engineers that's $30,000 in line what do you expect? yeah consistent we can take a look at that level about for yeah it's an important part it's also an important part of the project that we've done for us environmental yes we've been further in the process of designing the Elantico project the other advantage of doing environmental work is they'll work in concert with the design engineer and it should be a process if you bring in another firm that that engineering design firm is not familiar with, sometimes it could create time you know we hear all the time things like we're cutting engineering and cutting engineering I'm not engineering I mean environmental, I'm sorry we spend hundreds thousands of dollars every year on environmental on our projects we have to and I don't think most people realize that and it's ongoing I think even one of the tanks in Elantico is like $100,000 for environmental because of what we have heard you mean so we spend a lot of money on this we have to do that part of our job is to make sure when we're doing work on the district is that we don't harm the environment in the process I'll come to the audience when all board members have a chance to talk then I'll come to the audience I guess a couple of points first of all I think it's safe to say that the total cost would be that of shopping wheel or end to meet stuff in the association which is going to be in the order of $370,000 just to make sure everybody understands the total prices is that correct yeah I think we're going to discuss I think what we would recommend is that you give us authorization to a work are you a work to shop in weather at $341,000 and then we do a change order for the additional work for the environment that's the way you recommend it to me and it's still lower than the next bit well by two to three times the other quotes I might add so not only is it equal in what we believe in the outcome we're spending a whole lot less money the other thing I want to point out is that we really need to get this or I would like to see this approved tonight because we are under the gun time wise we need to get the engineering done by March 1st so that we can get the full construction season in the extended summertime next year so I'm hopeful that we can we can get this done tonight I'm moving early to the construction season like Aaron said we'll get a better price to have the full construction season I'll be happy to make a motion when we're done this business when we're done this business well I look forward to this work being done the pipelines and this is the first step and I'm trusting your guys work on this and I'm taking a recommendation of the staff and I suggest we should move forward with this now I'm going to go out to the audience and you have Kathleen Cynthia I just had a question so Jen Nicholson's position would she do any of that environmental work or was her position outside of that she would just coordinate that work and there would still be consultant but she would coordinate the work and any of the work right now we'll have shop and wheeler coordinate the work so is there additional cost to the district not having Jen's position filled there's also salaries are in savings right now about having Jen I'd say it's close to a wash and we are moving ahead to replace Jen we're hoping to get two to three months out on replacing that position as well as we are moving ahead on the place and a bunch of hands came up Nick my concern again is about the financing of this stuff we've sent the rate payers into debt by 14 million already and I just want to be sure that this 14 million is not being handed out a little bit easily this is a lot of money and there's going to be a need for another loan after this one is what I've been told so I'm just wondering why is it that so much money goes to 300 something thousand dollars just for studying it designing it planning specifications for design and have they been out for construction companies for constructing it yet I don't know anything about that most people don't but I just wonder if you've ever borrowed a lot of bucks well thank you well I mean we need a design we can't put it out for construction without a design I'm just wondering is that really the best price that's a pretty hefty price in my opinion you know I haven't seen a competition but that's a lot of money it's a lot cheaper than any of the other people general comment generally speaking design costs are somewhere between 10 15% if you estimate the cost of construction of this project just for round numbers we said 10 million dollars the cost of the design would be anywhere from one million to a million and a half the cost of this design is 341 thousand dollars that's an extremely good price for the amount of design work that's being done let me have six bidders or five bidders we did have a million plus dollars bid coming in for this project we took the lowest bid now we hope that we can be through with the construction process too so Mark back there yes I'd like to address this to Mr. O'Lanefield where specifically which lines are we talking about repairing if we could use the map could you get up and point to us I'd like to know how many I'm going to show you are the active projects for that loan this is for several projects five what's the total mileage the total linear miles three points of the miles well hold pipeline from this bend to this bend that's coming out of Zianti along Quail Hollow Road along the Quail Hollow Ranch that's up where I live that's on the miles that's how many miles roughly it's 3.3 in total all five 3.3 miles how many millions 3.3 miles how many millions do all five projects cost estimates vary somewhere between 10 and 15 million what's the cost per mile I don't have a calculator you know I have a calculator we can do that if you want that that's the value of the average this is going to increase fire flow increase the water flow I'm not doubting I'm talking about price per mile working in teams engineering firms for many years I'm a little suspect that sometimes the margin of profit if you use 12 million dollars divided by 3.3 is 3.6 3.6 in change do you have any manpower estimates on that at all yet or is that too premature construction? yeah we haven't even done the design yet this is just design so you basically have a conceptual length of pipe from here to there etc and so then you go in and do the details I understand I've worked in many civil engineering firms it seems very very expensive to me but if that's what the going rate is the design that we're considering today or the overall cost no no the design 300 and some thousand dollars it seems rather tough but it's alright if that's what your current bids are and that's what the reality of the market is I just want to figure out what the percentage is you take 12 million and you divide it by so each of those green tabs represents a end and beginning of a pipeline the shorter ones are just a point and the longer ones have a start and a stop so that's 2.8 that's 2.8 percent that's you figure 12 million most designs are it's hard to get a design done for less than 10 percent so because they're local firms I hope they're a good understanding of the okay I just want to get a feel for the the answer is kind of like some of Nick's questions that comes spring of next year we are going to be digging up just about from one end of this valley to another pipeline replacement storage tank replacement hopefully a storage tank replacement of the senior drive probation tank is in construction you're going to see infrastructure replacement like you've never seen definitely definitely not for that 15 million is going into these projects so you're going to have also lateral lines going to fire hydrants definitely and these are large distribution mains to move water from one end of the valley to another to improve efficiencies to improve conjunctive use to use more surface water less well water there is a host of benefits and the majority of these projects especially the big ones and here are going to affect 100% of our customer base this is even a bigger thing for our company these are great projects first thing you had your hand up or did you remove it I just I was impressed it was really well done there were multiple bids this is so remarkably different than all this stuff to even just two years ago and at some point we have to put away our pencil and say we trust the people that we've hired to do this thank you we're just to touch on that by having an in-district engineer in-house we can go out eat the bush for bidders Darren spent a lot of time with going out and calling the firms hey are you going to bid this project look at this project we have multiple bidders we're going to get a considerable amount of bidders to do the projects when we go out to bid but he brought his professionalism in and it showed you don't have to sell it you only get to talk once on an item sorry I need to make that clear to everybody you get to speak once on each item otherwise we're never leaving so so anyway anybody else that hasn't talked about this and what Virgil was saying previously people were just given the job and no part yes we're doing things differently and doing them right I hope you realize that so I think it's the chairman of the engineering committee and not as a board member please you are always a board member you cannot take yourself away from being a board member you can be a joint whatever you want to be but you're a board member I feel compelled to say that if we didn't have Darren and all of our staff we would be giving this project to WSC it would be 1 to 1.5 million and we would miss the window for construction starting next year you know if this I am really happy with what's going on here we're doing it if you want to know why we're spending 300,000 instead of 1.5 million you're sitting right across from here we got to trust him and we got to move forward because this is aggressive you know it's going to require a lot of late nights from that guy over there and you know I want to support him so so does that mean we aren't paying him 1.5 million that's what you said oh yeah we let's see we need an emotion I have a legal point here a motion I have a legal point here related to the motion it should specify is the idea that this will authorize staff to execute a contract okay the motion should specify that the board is authorizing staff to enter into a contract the district manager assigned okay so I would like to make a motion that we accept the recommendation of the engineering manager by memo dated September 19, 2019 to enter into a contract with Shopping Wheeler for the design work and with Denise Dopey for environmental permitting work and for a price not to exceed $375,000 and authorize the and authorize the district staff to execute for the district manager to sign this yes okay we got a motion and a second director Ferris director Moran yes president Henry yes moving right along here folks item C long service line agreement let the engineering manager present this he's on a roll earlier this year Mr. Kim Carvalho applied for a water service to APM 90 111-27 generally located on River Street in Boulder Creek staff's review indicates that the district has no water distribution facilities at this location recommends that a long water service be provided by a long service line agreement several other homes on River Street are served by long service line agreements the water meter would be generally located 100 feet west of the parcel River Street that's also the location of all the other meters for the long service line agreements in the past the district has authorized long service line agreements where future water main line extensions are not likely to be constructed the applicant is required to provide the district with proof of right of way the applicant is required to participate in any future water main line extensions should such a main line access to the subject parcel this recommendation the board of directors which authorizes a long service line agreement for APM 90 111-27 discussion this is pretty standard it's my understanding we have several of these out in the distribution system where customers enter in the long service require proof of right of way we move forward and if we are the district is to extend the future down that road the main line agreement requires the property to contribute to that project along the front footage of the parcel these in the past have been a consent agenda that seems to have come from a relatively new board I think this is the first time you've had one of these agreements in front of you that we have any comments? I would like to ask a question what is the difference between a long service line versus something that's not a long service line? the customer does not have front footage along our main line so he'll be required to contribute if we go down that street to that we'll do it either way some customers will pay to extend the main or most of them will enter into the long service line any other important questions? are there any homes on this property? are they being serviced by a well? there were no homes there were no homes on that property it's building a brand new home it's almost complete for some reason we got into the lake and got a building permit in the county without proof of water service and he's close to the location of his home as soon as we were able to turn he must have watered there's like six homes? there's several long service line agreements on both sides of the street the county probably screwed up didn't it? there's a disconnect sometimes in the county and the district of different entities and the notification sometimes gets lost so do we pay for the loan? we do not how do we get a connection to it? what is that connection to? roughly $10,000 actually no this would be a one in so it would be close to okay so it's a $20,000 loan and he'll pay to extend the main line down or the service line under our under our specifications any comments from the public? so we have a resolution here number seven I think we did eight already didn't we do things out of order? that's not how they came to me so I assign the numbers as they come to me okay I'm not criticizing I'm just wondering what you've got in this county what resolution do you accept the resolution you're ever going to use for this? seven nine okay and I'll second that motion see Director Ferris Director Moran President Henry and Director Swan yes so we had an addition to the agenda and that was the letter to the governor I'll refer to Councilman Eagles and there should be copies of the draft letter essentially final ready to sign draft letter in front of each of the board members I believe there were some over on the side the numbers to the public as well the issue here is that Senate Bill 13 overall its goal is to accessory dwelling units more easily buildable it seeks to relax some of the development restrictions that may otherwise prevent the units from being built and I believe that the policy objectives behind this type of law some of which have been done locally and some statewide is to increase the housing stock to deal with essentially part but the reason why CSDA became concerned and made this brought the issue to the attention of its members is that part of the law in order to make these ADUs easier to build they restricted the ability of local government agencies primarily counties and cities to charge development impact fees to offset some of the consequences of this additional development specific to the district they restricted the ability to require these ADUs to have separate meters and the ability to charge connection and capacity fees that reflect the additional burdens that may be put on the district water system so essentially it puts these ADUs into a separate rate class if you will it means that the district can't apply its typical policies and procedures related to how it requires new meter service to be established or how it calculates connection or capacity fees or additional fees and instead puts these limits on the ability of the district to charge the fees that it uses to recover its costs for maintaining and improving its infrastructure and serving customers so that's the concern and so for that reason Stephanie prepared a letter following CSDA's template to submit to the governor to request a detail with the legislation and we tweaked it a little bit because the template focused on impact fees which the district doesn't charge and so we tweaked it a bit to focus on connection and capacity fees which the district does charge and it's also part of the law and if this draft is completed it was prepared today by Stephanie I took a look at it and Holly prepared it so it's ready for the board president's signature if you approve going forward with the submission I just might add we are seeing an increase in accessory billing units in the county the county is promoting this type of building and we are collecting connection fees we don't see much growth in the water district of new construction we are seeing an increase in accessory billing units the granted units so I just won't have an impact on the district if it goes through on connection fees and charters what would the fees be like the last parcel we just talked about was $20,000 is it a target something similar for these ADUs? $10,000 you haven't saved you one foot 80 new in this backyard if you do that in your house right now we would charge you $10,000 for that connection fee period because you have another unit on the property look at that as another house if it had the criteria cooking facility, bathroom it was habitable we would charge you another connection fee for that that would be $10,000 it's an upgrade we have to upgrade your meter from five eights to a one inch and that's how we make our connection fee and our monthly fees would increase with that as well it's an increase to the district water system normally in domestic fees with fire flow that we would have to come back in and install as we upgrade our system we're calling fire hydrants and bigger pipes for fire flow so the connection fee for a one inch is about $20,000 so if you have a five eighth meter and you're upgraded to a one inch meter you pay the difference from the five eighths connection fee five eighths connection fee is about $10,000 so you pay $10,000 more to upgrade to a one inch so then you're going to pay your full $20,000 for the actual one inch connection fee they never paid that before they only paid the 10 because they only had a five eighth then you have a monthly charge for the one inch versus five eighths James you don't want to fill the grantee unit but you want to go from a five eighths to a one inch if you would again pay that extra $10,000 based on fixture count under the uniform function doesn't address fire flow just your basic fixture count maps some houses are come right in in the one inch meter larger 5,000, 3,000 square foot homes have a lot of bathrooms a lot of laundry rooms and those type of things so if there's a house with that one inch meter already and they're doing an ADU then they have to go to an inch and a half meter or something then they got to pay like the $20,000 to get to an inch and a half you can get an inch and a half if there's enough fixture count unit counts yes so what is this bill specifically telling if the governor signs it what will this bill do say when we would be obligated to put in a one inch meter and not charge them it comes it applies when you have an existing residential property that's adding an ADU and you can't consider the addition of the ADU to be a new residential use to extend that triggers the calculation of the fees and also for ADUs that needs certain requirements I think it's if it's within the existing construction or if it doesn't exceed it by like 150 square feet you cannot require them to have a separate connection and I believe you can't charge them fees under that circumstances right and if it's larger than that you can charge the fees but it gives you the basis on which you have to charge the fees which may be different from the way the district presently assesses he believes that square footies work in counties and most of them are under that square footies with the county permit process so it would have an impact on district fees so we wouldn't get anybody from any of the ADUs that are being built I mean if they were to sign this we wouldn't get anything the county is promoting the city because also it's promoting ADUs right for the housing crisis like and so what sort of fees are they charging or waiving do we have any idea for an existing homeowner that wants to build an ADU what sort of liability or fee structure are they faced with today that's different but I believe most of what these laws do is relax the zoning requirements related to the ADUs which simply makes it such that typically you wouldn't have been able to do this at all and now under the zoning laws you can do it but this is going even further and essentially I mean in my view essentially what this does is it says to the extent there are costs related there may be a lot of good reasons to promote ADUs as a way to house people but this legislation is saying that to the extent you do that you add additional residences through the ADU process and it's imposing costs on utilities like the district to service that additional residential use the district has to ignore that and can't charge for those additional impacts so I mean that's a way to incentivize this kind of development but it's taxed and I'll put a great screen on our watch so go ahead two things one I think some of the reading I've done about ADUs or grant units is that they're permitted if they're actually a family member so some of them are trying to be designing that's not the county though if you can go down and apply for and they've relaxed the zoning for smaller lots that you can have for a second how they're dealing with septic is another question how many ADU permits have we had in the water district I couldn't give you that one I know three in the last year oh yeah I deal primarily with these meter reviews and we probably got 10 in the last couple months they're coming through they're coming through there's three or four that actually we upgraded and they built in the connection fee for the 5 8 which is a 10,000 and then the 1 inch which is 20,000 how much of that is profit and how much of that is our cost what was the connection fee we're not making any money off of these connection fees they paid for the service upgrade as well but as far as the connection fee we have a cost connection fee is to be put into the infrastructure of the district and for past infrastructure of the district such as replacing of the probation tank and those type of things so it's not really profit I won't give you the level I can't because I work on profit to 18 issues I can't help diving into this one this is frankly to somebody who works with Prop 218 because Prop 218 and the fee mitigation act put really strict limitations on the district such that when you calculate the basis for capacity or connection charge you have to figure out what the reasonable cost of providing essentially that governmental services to your customers in order to calculate the cost you actually can't put profit of any kind in there it has to reflect just the district's cost and there are estimates and things of the actual true cost of the district and so if you then set a lower bar and say you can't collect the full cost of doing this for these particular types of uses I mean what's the district's supposed to do you're not allowed to do that and the connection fee is not to be spent on in this to go back into improvement projects that's the point I was trying to make was that that money is real money and it is costing us that $10,000 or $100,000 to make that connection that goes into infrastructure and then what James said there's an installation fee that they pay time and material to actually install it's a little bit different any comments from okay Cynthia I got it right did you build this out there I have a question so when someone builds an ADU are they required to meter that ADU separately from the main house do they have a choice so it's not that you're providing a new meter connection we can we have it just depends what the customer wants okay and is that an additional cost in addition to the $10,000 it would be it would be another monthly cost I think having two meters on the same parcel would cost more than one meter okay so if a house say you have a 750 square foot house and you add an ADU that's 750 square feet do you need to upgrade your connection yes I think under our ordinance yet you'd have to it depends on the fixture count but we would most likely yes update to upgrade that connection to a one inch even if you had only one it's the fixture we'd have to do the fixture count and not the square footage it's the number of fixtures in the house so that one toilet and one shower just depends on what they have and what they have on the property and then it's a calculation what do you count as fixtures anything you get water dishwasher, shower we all have a number assigned to the uniform plumbing code and Darren will take those and do a calculation and then we go across and see what size basically you could get by with a 5-8 connection if you had a low enough number of fixtures does that ever happen well it's my understanding that the way that our codes are grabbed is that even if the fixture count is low enough that if you have two dwelling units on the property that it necessitates a certain size meter it goes on a multiple user ordinance so that's a given if you have two different structures that are habitable one inch every set basically some people opt to have two meters because they want to rent it out and don't want to have to do with any of the of the billing and all that and they want to rent the tenant to get the other people have a lot of money so the landlord is required to put in a one inch connection and what they're doing is asking the district to swallow the cost so that more of that can make more money by renting out the ADU yep I don't understand they're transferring transferring the cost from the landlord to the district which seems unfair Mark? Hi, I've read this and I understand the content unfortunately I would not support this letter in the district because it's really provincial and I don't think it's really necessary when you really don't have the population ban even in the ADU demand compared to the rest of the urban and county areas where they're trying to establish additional ADUs for housing costs at a lower entry fee we need to provide additional housing throughout the county and throughout the state actually we just passed a bill for $4.3 billion to build new affordable housing so I think we're living in an island here it's like the mouse or roar we're flipping off the state so to speak and telling the state that our little 7900 water connection community here does not agree with the state policy the state is going the opposite way they're trying to reduce the barriers by reducing the zoning requirements and passing on allowing the use of water connections at a much lower cost and I think as the council indicated the fee mitigation act in Proposition 218 do address the issue of establishing fees based on the cost of infrastructure so that could be made up in either fees or special connection fees but I think to target ADUs is kind of meaningless when there is a large shortage of affordable housing throughout the county so this is a state policy and I don't think we should be in the business of trying to lobby for that so my recommendation is I would cancel this letter from the state I have a comment yes I've heard speculation but I've not seen any accurate data on exactly what this would cost the district nor have I been given the opportunity to view SB 13 so you're going to make a decision based upon speculation and you are charged with representing not only the good operations of the district but the affordable operations of the district and you represent the rate payers so this is really kind of an anti-rate payer stance with if you don't have data to support your position thank you we brought up the great points that we all know that that's a huge problem on housing especially here in Santa Cruz county so maybe there should be more thought put into it on some kind of a committee to study that unfortunately we don't have time so yes sir my name is Tom Feathers and I wanted to ask you a question do you want to do that you made a reference to an association that I didn't know what the acronym stood for but what I've heard in that reference is that the board is being asked to join other districts in in objecting to the governor's signature on this bull is that correct that's correct there was a call out to you know what is the acronym something special districts association so in other words I understand how it's important to give home owners more incentive to fill in the main on the one hand but tonight gave me a really good education about that doesn't come costless it's not free and that this district is being invited by other districts in the state to join together to at least make public aware that these discounts to ADUs that are in this bill are not free that they're someone else pays for and they reflect the rate pays so I don't know what the answer to that is but I do like the idea of joining with others so that at least other people get the education that I got thank you I have a question so special districts there are all kinds of special districts there are cemetery districts there's fire districts there's just numerous types of districts and is this really only affecting water districts no actually water districts are almost secondary here which is why we had to tweak the language for our purposes the impact fees the development impact fees are kind of the bigger ticket I own here and that affects primarily cities and counties and other types of large large to small but the government has a various types statewide but especially cities and counties the connection and capacity fees are specific to sewer and water districts some like ours and others differently organized but a large number of entities any I support with this gentleman says it seems like people who have the money to build an ADU and I personally have built an ADU have I approve of incentivizing it but then all the people who can't afford that kind of building are really subsidizing those those fees that just doesn't seem fair so I would support signing this letter alrighty anyone who hasn't has their say here I have something to say so I support finding solutions to housing prices I see it in my neighborhood whether they're illegal or illegal ADU units and people are moving into garages and all sorts of stuff to deal with a real problem I'm not blind to that but for a water district that's trying to count every penny and that's what we've been doing here since this new board has been on board is to count every penny for us to subsidize the cost of this meter installation and that's just the start there's the whole thing about sewer or not sewers but the septic systems there's a lot of other issues that are involved in this but for a water district we're counting every penny we can't give away pennies in this regard does anybody want to make any kind of a motion here not do the letter, do the letter whatever you thought there was you would sign this letter and send it to the governor is that typical of being asked to be written whether you thought there was a list of signed descendants? yes is there a second? I'll second that motion Director Ferris? Aye Director Moran? Yes President Henry? Yes Director Swan? Yes I guess I'm signing the letter my name's going to go on the one list in the post office Governor is going to send your personal response too alright okay so we have the consent agenda and this is where you get your chance if you want to hold minutes yes I do for August 28 okay and you do so what is your so there's a summary of when the applicants for this position came up and we gave some brief discussion about what our issues were and things like that and it captured most of that summary captured exactly what I was pointing out and trying to make a point out but there was one sentence that I just wanted to clarify and it's on page 16 of the board packet but it says that I supported that in any case I'd like prior to the sentence say follow grand jury recommendations and put the grand jury report behind us right now it says put the grand jury report behind us I'd like to include the statement that I said at the time follow the grand jury recommendations and that's my and that was that's it president ever since it was pulled it would be appropriate to have public discussion for this let me go to the public does anybody remember what was said I know you're not the public I'll give you a chance anybody else okay all right well I just wanted to point out that these are not verbatim minutes they are also recorded right here next to it there's an icon that said you can listen to the exactly what was said so to go back and change it if that's how I'm directed to do I will happily do that I would just say that they are not supposed to be verbatim minutes well I mean the minutes would be so long we'd have to sit here for three hours to read them but as far as listening to the recording I can't I don't know why but I push that little thing and I don't hear anything maybe we should you should talk to Scott and find out he'll probably just screw up my computer and I'll never download them and then play there's a little trick to how to do it but you can do it well if you say so but so you want a correction to the minutes correction to the minutes to what he said okay the motion I don't think we don't need a motion well since it's it got pulled from the consent agenda typically the approval would be by a motion oh to approve the minutes with the correction but not the individual item just the minutes so any other problems with the minutes here none so we need a motion to approve the minutes let's just approve them all for the 28th August 28th but we can just approve all the minutes while we're doing that right sure as long as there's no public comment all the other minutes are good with that well I just want to we're talking about them in your board meeting yeah right this is all it is so you want to do a motion so I'll need a second please I'll second and Director Ferris Director Moran President Henry yes okay we're moving on here to reports and we have department status reports and it looks like engineering is the first the board most of these items are items that are just recurring destruction, deprivation tank people PRB project a couple of projects in design rather than basically going through the whole report are there any specific questions that I can answer for you no I'm done here you pass alright finance is not here are you going to speak for me I do have a brief report the list is required to be presented to the board of directors it will list out all the amount of bills paid and activities in check with the check register in the past the district would have the current accounts payable items that are about to be paid in addition to the check register for all items paid the accounts payable invoices end up being on your twice as open payable and then as a paid item these reports can become long and overwhelming and attempt to simplify and staff are presenting only the paid registers this took the original bill list from 22 pages down to 10 pages the decision is made after hearing multiple board members and citizens concerned over how long some of these reports were and also it didn't get updated in my agenda but I do believe that the finance the director of finances report also includes the lumpico assessment district financial statements I didn't get it's not in a LADOC no I do believe it's in the finance report and that was sent to you and when the agenda was updated in a matter of agenda I only looked under a LADOC I didn't look under finance so the check register is considerably smaller and a lot easier to follow well I do know in the past that people were confused and thinking that things were getting paid twice and that's what it could look like by scanning for it you have to read carefully what it was saying I think that's a great change myself I guess I didn't see it under finance it's not in your packet Lois it went out electronically you already had your packet when that was added that's true but I didn't see it I thought I saw it you saw it online I saw it from me yes I did see it so it was under finance not under 13-2 yeah so you bought a plant for the farmers market we raffled the plant off at the farmers market this one when was it? it was late in the 30th of August right and she and Bob I do believe are Director Fultz and her were there for that that session of the farmers market which has been a great outreach to people we get a continual stream of people coming to our booth and talking to us about it we had a great time at the farmers market okay did you have something you wanted to say Tony about the financial report or not well I just wanted to see if it was in this public version that the whole point was so that the public would have access to the finance report well if anybody looks at the online that'll be great I mean I did see it but I couldn't remember where I saw it there it is thank you so much so did you want to say anything no I'm going to say something about the next part alright so moving on to legal I don't have anything to report but I'm happy to answer any questions no questions James operations any questions or a mirror to answer I don't know point of order we're with the board I believe did we move on to the legal discussion now we moved there was no comment from the public on the legal I have a quick question okay on the letter from the friend who ran from Gina from Nausman it indicates there's probably no numbers in here in terms of fees charged is there a reason why those numbers are missing do you mean this letter yes we already talked about it no no no the legal report it's the legal report from Nausman okay they're in the bill list they're in the bill list yes on the legal report she doesn't normally list associated fees associated fees would be in the bill list for each month the fees are there every month from Nausman okay won't be in a separate report then no okay so I got a question for you James I saw yesterday the guys doing the GPS or whatever it is got to look at that what's going on now we're getting ready to purchase a GPS unit for the district to GPS all of our valve cannons, hydrants meters, main lines to be able to put that on our GIS maps as a more accurate solution to our mapping okay that's part of our masking plan okay I just I saw it yesterday and I got to look at it so today I have a question to you you asked what that was yeah it was at noon yes it was jeez you know what you need to get a new board president I'm losing my mind just a quick question when I was looking through the bills you know the Comcast comes up so often because I know you got a link with them for every one of your sites and stuff they are contacted at their work they're advertised all the time for a remote place and they guarantee really great internet service faster uptime uploads and downloads and they reach all remote parts of the valley for people that aren't normally in service by say Comcast I'm just curious somebody might want to give them a call and say we can bundle them together can we get this appeal sure we will definitely look into that we have not done that but we have worked with Comcast with the more secure sites we have worked with them to negotiate prices with them to get better prices through them we were at 200 some dollars for some sites and we found them all down pretty much 173 dollars you're still a couple of 280's depending on what we do depending on what site I forgot you have to keep we don't have the ones that we see at 250 or the ones that have internet plus they have phone so it's like our treatment plants and stuff like that they don't have the higher wrongs I don't know if a bureaucrat offers a phone service but anyways just for sure okay alright I guess it's been a very long day I didn't remember what happened at noon today okay I have a comment on the operations report for honest James I'm looking at the overtime report and I'm noticing that from 2017 for the annual number there was about 1800 hours of overtime 2018 about 1500 hours of overtime this year if you annualize the 8 months to a full year it's going to come in somewhere around 1200 at least I project that 1200 hours you have reduced overtime significantly by about 35% over the last 2 years that's a consistent trend nice job I commend you because I know how hard it is once you get into a chronic overtime situation to try to back off on that I don't have to do it with Sir Rogers I'm sure it has a lot to do with your people too you reported it I'm going to give you the what are you doing communications has helped a lot improvement communications has helped us a lot going to internet at our sites communications that was a lot of overtime for us when communications are going down all the time and scheduling is reduced overtime to get the stuff you know we do not schedule a work day overtime or overtime strictly emergency or delivery like we'll work at night in a business community and return the water off because they don't want to put the air dresser or response out of water during the day so they'll work during double time during the evening hours but other than that our overtime is strictly emergency and they've done a civil amount to lower that over the years you know what 2017 we had a major storm where we had major emergencies after another major emergency with road washouts and stuff so we had a lot of overtime dedicated to repairs and nighttime work on these jobs where they would only let us do night work so we had to have an inspector out there from the district and so that in here that's why 2017 is so inflated with accommodation because I'm sure it was well learned and just to put it in context we're talking about five figures in dollars that you saved the district thank you yes thank you alrighty committee reports future committee agenda items well the chair of the admin and the finance committee is not here not I and just Vice Chair nothing from us anything from engineering or environmental well I think we already covered the sailing points at least for engineering I don't know that we have anything else to add there environmental we're still proceeding with fire prevention planning and talking about future projects as well Rick do you want to add anything to that? no engineering committee is quite busy and like I said from spring next year we are going to be digging out one end of the sailing of the valley to the other it's going to be a great time I like the way you put it we're creating a new backbone and the majority of that money that we're spending in projects are affecting 100% of our customers and we believe if I can read the board in the district believe that a lot of our problems are going to be solved by this uniform backbone the pressure issues we have with boosting pressure and reducing pressure all the redundant things that we do because we have these 4 inch, 6 inch, 8 inch 12 inch fighters just stepping up and stepping down just goes away once we get that fire flow into the Zioni, one people canyons we'll be able to move water from Scotts Valley to Boulder Creek Boulder Creek to Scotts Valley reduce a lot of our low pressure complaints and the ability to utilize surface water while we have it without impacting fisheries or any other environmental concerns we'll be able to move water and if we get new customers we'll be able to handle that and we'll try to pick up customers along the way from existing homes there are a few homes out there that have other water sources that we may be able to pick up along the way and that would be our goal one other thing I'd like to point out is that I'm really pleased with the way that the engineering committee is working it's very efficient we take these projects to the engineering committee we review the proposals it's happened twice now one with the master plan this pipeline project we get input from the committee the committee direct access to conduct interviews and our interviews basically prove that that firm is the best firm we don't have to take it back we can just bring it back to the board and just continue on with the process I think it's moving it's working very efficiently I'm pleased with that one last thing on the engineering committee we are moving ahead through the engineering committee on a meeting with the residents on the RFPs that came in we'll review the RFPs we have three proposals and we have a scheduled date Ms. Holly October 2nd October 2nd to meet out at Bairfeeke States Country Club to go over the proposals and we're working with folks moving that along and we do have our recommendation and we do have our recommendation the three firms are good but we're going to involve the homeowners because we said that we would buy the homeowners that we step all the way we intend to keep that so the committee meeting and notes and minutes it just says here that then there's a lot of it's just informational yeah it's informational the last thing I'd like to bring to your attention is a letter that we received from the customer an eye on waters in the back of your packet very nice letter I believe I'm sorry that's okay I wanted to comment I had something thank you Holly about the minutes, the latter minutes but is that the time to go now for that okay I'm Tony Norton I'm the chair of the Ladoch and I'm a resident of Elton so Deborah Lohan could not be here tonight but she did bring to my attention that she'd like to have the minutes amended for our last meeting and that was on August 27 and you know I understand we're just saying Holly that we can look it's wonderful that you can go and listen to the minutes but we've had as everybody knows the Ladoch has had issues in the past and with previous boards we have a great relationship with the current board we really appreciate all the support we received but we're really working on trying to help our well help get our reputation corrected from the previous from the feelings of previous boards so that's why Deb felt that these were important points and they were just three the first was item F and it was about that brown act thing it had just said in the minutes that it only mentioned that that I wanted to have that Tony Norton said that the committee that we wanted to have the brown act revised just like we mentioned earlier it doesn't say anything about our request that we that Rick get in touch with Mr. Timony of the SDMRA organization and asked for his expert opinion so she wanted to put in there and explain that he had said in the brown act training that wouldn't apply to us so we just want that added and then later we'll discuss it at our next regular meeting and so that the record will be straight we just don't want to appear that we're being trying to bypass rules have ourselves an email be so we'd like to have that added into the change in the minutes and I can send you this I think Rick has the email from Deb I do have an email from Deb so she gave it to me and just asked me to bring this up and then the second one was item E we'd like she'd like acknowledgement that staff agreed to add the quarterly assessment district report and finance summaries to the board agenda starting with the September 19 packet and that's great that you did it we just want it in the minutes so it'll be on record and then the third thing was please add and this is really an important one please add to item D discussion of tank sizes remember Rick that you had made in your report and that you gave us incorrect volume sizes so it appeared as if the changes you were making were going to give us long field less water but in fact it's going to be slightly more water with your new design so we just want that to go on the record as well so people will be happy about it well that wasn't I didn't say that at the meeting oh it was in your report I sent her an email and I followed up the next day that I double checked the tank volume sizes and I did have incorrect at the lab I said I think I said at that time that I would double check and get back to her that if I had the tank sizes wrong and I did and I sent her an email that next morning saying yes she was right and there's more so it wasn't really said at that meeting we could say that the next meeting exactly my group I did not say that okay thank you very much is empty is that okay and you have the information if we could get those first two corrected so it appears to me that we're all done follow up on Tony's request to change the minutes is there a procedure that we should do here or something I mean I'd say is a minimum threshold because I just don't go change the minutes as you pointed out it was a minimum threshold the changes do need to somebody ought to be able to listen to the tape and hear the things that are asked to be added to the minutes were actually said exactly because the minutes are a record of what actually was I mean it's a summary it's not a word for word but there's a summary of what was actually said so it's consistent with the tapes the changes can be now this is not action item for the board and I apologize I don't typically attend the committee meetings but I would have thought that the approval authority for the committee minutes was at the committee here the board is not approving these minutes alright well they're not written by us though so that's the issue we didn't go to those meetings so the board can't approve the minutes should this go back to Lalloc to approve the committee meetings and not even be at this board level until we get approved by Lalloc well maybe we should talk off for him about that I agree it's another agenda or something because I've been the only board member there and you're not really there participating in the Lalloc meeting so to speak but I mean I can't approve the minutes the board can't maybe it should go to Rick we should go to Rick part of the problem is that we don't tend to approve committee minutes because we are at the committees I mean I if there were the minutes from engineering or our mental I wasn't there, Steve wasn't there director folks wouldn't have been there so we can't approve committee yeah we'll talk off yes yeah that whole problem is that we don't write them well that no one knows the board right then but this secretary writes them all right all right thank you so if everybody agrees we're going to be adjourned at 8 what 30 29 29 thank you