 So I'd like to call the meeting to order, please, 4.30. And we'll do a roll call. And since I can see all of your faces rather than calling your names and having you wave or whatever, I'm just going to run through the list if that's okay with everybody. I see Dale, Bryden, Thomas, myself, Rhea, Callie, Kim, Joanne, Eric, Jared, and Megan. So with that said, I don't think we have any public to be heard tonight. So we'll just jump right to the approval of the minutes from last month. I hope everybody had a chance to look at that. Is there a motion to approve those minutes? Is there a second, Tom? Okay. So we have Bryden and Tom. All in favor of approving the minutes, please raise your hand. Okay. So all of the members vote to approve. Are there any against? No. So that passes unanimously. Okay. We'll move right on to accessions then, Eric, if you would. All right. I will share my screen. So you should see the May 2021 proposed accessions to the Longmont Museum collection. The first item up is a double stroller. It was originally purchased in Biloxi, Mississippi in 1955. The family did move to Longmont in 1959. And the stroller was probably used for their youngest child born in 1961. But one of the reasons why we did take it is because it really does document a part of women's domestic life, 20th century childcare, and these are areas that we're certainly wanting to continue to develop and document. Any questions on that accession? I love the name. The folder roller. Yes. It is a cool piece. And in good condition. All right. Next up is actually one you have seen before as a, do you think we should take this? Hey, city bottling works bottle Longmont, Colorado with the stopper. We discussed this in March because we have similar ones, but without the stopper. And at that time, the board felt it was appropriate to collect this one since it was more complete. So we have now actually received it into our position. And so we can officially bring it to the board for a vote. Next up is a little bit larger. Donation. And this comes from Longmont's public safety department. Public safety does always request a condition. Normally we don't accept conditional donations, but because it is another city department. We've made an exception in past donations from public safety. And it is a condition that if the museum ever deaccessions any part of the collection, it must be offered back to the department specifically the leadership of the department for their decision before we can move to any other disposition. The actual donation. There's a number of digital photos from the flood of 2013. And then some hard copy photos one pumpkin pie days and exactly how they end up with it and one of a police car. And that's I believe it's fifth and Baker Street. And by the 1950s, as well as a newspaper that interestingly enough is about an air raid siren that is in our collection. So it seemed appropriate, some evidence and non evidence tags and emergency preparedness plan. It's hard to see this little silver thing here is actually a measuring tape that was used at crime scenes. Interesting. This object could talk type type of thing. Any questions on that donation. Seeing none. Let's move on to the first of what will be a number of these. This is the only one for this month, but as part of the Longmont 150 exhibit. We are collecting glasses from all of the active local breweries distilleries and cider ease in Longmont. This one is from a very small and only very infrequently open brewery and prospect called primitive beer. They use wild yeast to create their beer donated this Bordeaux glass that they use for their beer. Any questions on this or the sort of whole concept of accessioning all of these glasses from local breweries. How did you decide on doing glasses Eric as opposed to cans or something else. One of it was, we wanted something that we knew was clean and didn't have, you know, residue in it. So that was that was one thought. And then just a little more unusual. I think, you know, a lot of people collect cans and bottles doing the glasses and then history Colorado did a similar display of all of the pint glasses from from breweries throughout Colorado. Any, anything you can share about how they're going to be shown in the exhibit. Um, basically, they'll be, I believe in one plan is to have them all in one case, I think sort of on a tiered display system. Nothing else. The last item is one that when we sent it out was pending delivery it did arrive Monday, May 17 steam engine, the bundle wagon and these butter making tools all arrived at the museum. It's a little hard to see sizes on these the steam engine is about three feet tall three feet wide. Again, is about two feet long. And this box is about 18 inches square. And the nice thing about about these which again are something that we did discuss at a previous one is previous advisory board is that they all do have very strong local connections they were made in hygiene used in and so we're actually planning on if the board proves it, displaying the steam engine and the wagon in long. Any questions on that accession or any. One quick question. That may not matter but you have you said cider ease. You just did you say you're including distilleries as well. Yes, yes, the plan is to include all of the alcohol producers in Longmont assuming they make glasses if not will use some other piece of collateral that they have. If nobody has any other questions then is there a motion to to accept all of these proposed sessions. Make a motion to accept all of the proposed accessions. Thank you, Ria. Is there a second right in all second, all in favor of accepting of these proposed accessions please raise your hand. Okay, that is all of the voting members opposed anyone opposed. No, so that is a unanimous approval of the proposed accessions that have been presented today. Thank you. And Kim, would you like to give your report or as soon as I can find my mute button. Can you all hear me okay. And so I did. We've got a lot of things going on in tonight's meeting so I thought maybe I would just go over a few items on this report if I can get my computer to work for me. And then of course chime in with questions if there's anything on the report that you want to know more about. We are working with Asinza architects we talked about this last time we met that they're they're working with us to do the master development plan, and we actually launched a community feedback event last Saturday. And then there's going to be another members event that happens on June the third from five to seven and of course you are all invited to this. If you're interested in seeing the boards and in in person. We also are going to be launching these on our engaged engaged long lot website soon. We're just getting some edits done for that process to happen but it should be, but I would think by the end of the week we should have it up on engage long And we can go over I can look at the we can share them tonight but I don't want to spend that much time on them since there's going to be some other opportunities for you guys to take a look at them. But basically what has happened and what I want to make sure you all know about is that in this process, Harold Dominguez the city manager instructed us to include the 500 C performing art space that was part of the phase two of the feasibility study so Tom if you recall from your question last time. And I wasn't at liberty to say last time but now I am that that essentially we've been asked to look at the phase two part of that feasibility study to see if there's any chance I mean we don't even know for sure if it's possible, given the parking restrictions and code and that sort of thing, but the city manager really just wanted us to be able to take a look at it while we were in the process of doing our master planning anyway. So I wanted to take advantage of this moment when we're working through these these planning processes with an architect to just see if there's any way we might be able to accommodate that 500 seat facility. I don't really know the outcome of possibilities yet. I do think that one of the things that we have landed on is that the only way we will be able to accommodate a 500 seat facility at our site is if we do a parking garage, which sort of adds a whole other level of expense to the project so we're we're kind of working through all of that right now. The event that we had last Saturday was actually, there was a lot of very very positive response to the idea of including a performing art space. So we'll see, you know, kind of how that plays out with our additional community feedback and of course we want your feedback as well. And I want you guys to be honest about it you know like just tell us what you think. And I'll share those drawings with you guys soon too. We're also working on another part of our strategic plan which is the interpretive plan and I think that that process is moving forward really nicely with Beth Kaminsky. And a big thing for us, given the last year plus that we've been going through is that we're going to be moving back to our normal hours, June the first and so that's Monday to Saturday nine to five and then Sunday one to five. And we had actually chosen that date long ago, based on when we were starting our summer camp activity, but it ended up jiving nicely with the new mask orders and moving to clear in the with the Boulder County Public Health Order. So we're still waiting on final determinations of mask wearing in public spaces, but in private spaces we're actually able to go and mask at this point in time and so I have a feeling these things are going to start moving pretty quickly that that will see less and less restrictions around this and I included the language from the public health order if you were interested in seeing that as well. So, so we are open and back up slowly but surely. We don't have any pending events scheduled for the auditorium which is kind of the big thing that we deal with when it comes to these different capacity limitations and mask wearing and all of that because it's a 250 seat facility, but we will be dealing with that when it comes to the fall so even when it comes to our rentals. That's, that's kind of what we're looking at us is falls going to be the big time where we start making some decisions. We're going to introduce Megan here in a minute so that shows up next on the report that she started on May the 10th. And we are unbelievably excited to have her with us so we'll introduce her and have you all introduce yourself to her in just just a minute. You may have seen that our seasonal newsletter is back in print hopefully you all got yours in the mailbox I know that we've gotten some feedback already that people are excited to see that back in their mailboxes again so that's exciting. During this time of the Impressionism Exhibition 38 memberships and either sold or renewed 38 memberships and then we've also sold or renewed for giving club membership so that's great we're starting to see some uptick and see some decline of course. I'd expect we saw some decline with that during the school district the Innovation Center Elementary STEM program that working on and then also with their mobile lab. And so those are some things that again, we've been working on for some time but they sort of took a backseat during the pandemic and we're trying to get those moving again. Those are underway my computer is being very slow so I apologize as I moved to page two. We do have great sales in our summer camps in the report it says 26 of 30 have minimum capacity but in fact I think it's even more than that now. The only ones that we've had trouble selling are the ones that are virtual so clearly nobody wants to do actual programming anymore. So that's actually I think a very good sign as well so we're doing really really great and I think we've set some limits based on our being very conservative about the number of you know like socially distancing and that sort of thing but I think in fact, given some of these new orders and distancing mandate probably will open those up to even more people so that's going to be great for our revenue just FY. We've also awarded all of our camp scholarships so that's really good as well. Making sure that we reach some people who otherwise wouldn't be able to afford it we're always glad to do that to expand that more in the future with itself of course. And then one of the things also in our strategic plan is some inclusivity work and so and in our education department started an internal idea. A group that we have come to prefer this acronym of idea to for our inclusivity diversity equality and accessibility work. You might see this in a lot of different ways a lot of DDI or you might see ID it comes up in a lot of different ways and the one that we have come to really embraces idea of, you know, it's got a lot of other connotations so we like it. And so we really are trying to figure out how we can embrace this better at the museum and go from beyond just welcoming people but also creating a space where people feel like this is where they belong and so we've started that a lot of ways already you know we've done Spanish translation in our rotating exhibitions. And of course the work that and does with some of the outreach, but we got some things we could do in addition to all of that so we're going to keep moving that forward. And then maybe in the same vein in the virtual tours that we're doing. I lean it's been working on one that it centers on women of long line and so that should be working shortly I don't know Eric if you've got any updates on that but I think that that's just about ready. And then I'll move just a little bit further on that you know we've been getting loads of loans and donations for the Longmont 150 exhibit so again Eric's been really pounding the pavement to try to get some representative collection to tell a really great story in that Longmont 150 exhibition. And then he's also started an internal data and evaluation group that's part of our strategic plan so I think that this is all really great timing, especially with Megan starting with this because a lot of the work that she's going to be doing is going to really center on trying to understand, you know donor data and revenue data and evaluation data all of those things for grants. So this is this feels like it's all coming together rather nicely. And then we also included a bullet point here about the questions that we've been getting pretty frequently lately around the KKK. I don't know if you might have seen that the that history Longmont recently published if you will they made public the journals that they had in their collections that document members of the KKK. And it's that and the you know the political climate that we're living through at this time have really prompted a lot of people asking questions about the history of KKK in Colorado the history of KKK in Longmont. And so we've actually received a lot of questions about it and Eric's had to rewrite some things. And I think that as you know to try to be responsible at the same time as not kind of. I'm not exactly sure how to how to characterize this but we just we want to be the most responsible historical institution that we can be when it comes to these questions and so we've committed to acknowledging that Longmont was controlled by the Klan for years in the 1920s and that we don't take a position on whether local historical figure was a member of the KKK and less at that time they publicly aligned themselves with the Klan. There there actually is a lot of I mean this is tricky history you guys I don't again don't know if I'm aware you might be about this but essentially you know in the 20s there were it was a social group like this basically showed up in your books as like a social part you know like everybody got together and then we're part of the social KKK blah blah blah. So it's really difficult to untangle members of the KKK that were doing the various things from people who joined because they thought it was a good social thing to do. So it's kind of a tricky line to walk and we are trying to be responsible historians when it comes to this and so we're trying not to be we're not we're not hiding this history at all but at the same time we want to be responsible caretakers of it and it's coming up over and over again so I just wanted you all to be aware of that. I'll let Jared talk about Longmont 150 in the next section of the report. We had a very funny staff meeting the other day where it's like what are you up to what are you up to and everybody answered 150 Longmont 150 Longmont 150. So that's kind of what he's working on is Longmont 150. And then moving on onto our the auditorium programming and special events. I'll let you guys read through this I know that a lot of you paid pretty close attention to the different programs that we do and so they're listed there and then Justin includes a kind of snapshot which includes the winter and spring. We had 50 programs 66 program participants 12 partner organizations and collaborations and 1800 views. That's through our website Facebook Longmont public media and the Comcast channel. So we're getting tons of views through those different outlets. This is pretty amazing. We've got a couple of different entries here for our rentals which since we wrote this report have actually ticked up even more. We're starting to get a lot of inquiries about rentals at the museum and that might be expected that people are starting to kind of re enter. They're also looking at events and things like that. And there is one kind of pending thing in terms of how we navigate this which is we don't quite understand what eating and drinking is like at the museum as as it relates to our rentals. So we're working with the city attorney's office to try to navigate that and have a strong kind of solid policy about it as we re enter if you will. So that's good news actually because that means more revenue for us as well. And then we've got the visitor services entry there. You can see that we've got 100 and 841 visitors in April and then our free day on April the 10th we had 111 visitors and then about $2,700 in sales at the gift shop. All of those are great numbers in terms of kind of ramping back up to what might be normal. We did do a program that we hadn't done previously and it's it's turning out to be quite successful which the which is that essentially in that first block of time you know we're doing time right now. And so in that first block of time, we've reserved those four assisted living groups and reached out to them to try to see if anyone was interested. And so we've we've been able to get some groups in during that first time period and I think it's being extremely successful. I think that we this is one of those things that we will probably take forward even after the pandemic passes that we can kind of learn some of these lessons going forward. And then we've got some some new people coming on in order to ramp up for more people in the building and more events going on in our our facilities. So the work that Angela is doing with a IPP they have been working through a task force to try to select the executive committee. And so working through nominations for that. And then also working on the I'm trying to read through this quickly so we have the just like with the museum advisory board the Art and Public Places Commission has some open positions and so if you know anybody who might be interested in either the advisory board or Art and Public Places then please let us know all about that because we all need those positions filled. So and we find that the grassroots efforts are often more effective than some of the other postings that we can do so let us know if any of your friends that might be interested in joining these boards. And then Angela also did a presentation at the Front Range Community College Latino excellence achievement and development series which is the acronym is LEADS. And these are a group of students that represent folks from the Latino community. And I think that they are I mean the work that they do there is amazing to try to build these sort of leadership skills in these students in the Latino community and I think they are a great resource for trying to be able to sort of pipeline professionals. And so I'm very excited that she was able to make that connection and we hope to be able to partner with them even further into the future. So that was sort of quick. Is anybody got any questions for me? Okay, I am available if you do find any questions. So let's see. What's next on our agenda, Eve? Did you want to introduce Megan? That's why I was asking. I would love to introduce Megan at this time. So what I would love to have us do if you guys don't mind is everybody can turn on their microphones and you can introduce yourselves but first let me let you guys know that Megan Peter started with us on the 10th. She is our fund development manager which is the city's terminology for basically raising money. And we adore her already and we're so excited to have her on our staff and to be able to help us really put a lot of energy in some private fund raising. So Megan, tell us a little bit about yourself and then we'll have everybody else introduce themselves to you. Sure. Hi everyone. Like Kim said, my name is Megan Peters and I'm so excited to be here with you all. Thank you for having me and letting me come to this meeting. Let's see about me. I have been in fundraising for a little over 10 years now which is hard to believe but I most recently was working in child welfare. But before that I had a lot of experience back east within arts and cultural organization, the Greater Hartford Arts Council where we served as an umbrella organization that helped fund and support a lot of different arts and cultures in our community and so I'm thrilled to be back. This is my first time working for a museum and a city so it's a lot to learn but it's been really wonderful and I'm just really excited to see where this all goes. Thank you so much. Eve do you want to take people off or you want me to take people off to introduce you guys. Alright well what will you introduce yourself first. Okay, I'm Eve Lacey and I'm the chairman of this board. I do a lot of volunteer work at the museum, including the memberships and that's about all there's to know. It's so nice to see you I was in a meeting with Joan yesterday and she was singing your praises. So I'm very excited to see you. Well thanks if I can help you let me know. I will. Thanks. She's being very humble. Eve is our volunteer who puts in the most hours every year for like ever so yeah she's fantastic we adore her. Callie it's your turn you're up. Hi I'm Callie Cordoba. I am the newest board member. Dale. Nice to meet you. Hi Megan welcome. I'm Dale Bernard and I'm just finishing my first term and applying for my second. So, which has to be done by May, by the end of this month May 28 that day. And we're also pleased to have you. Thank you so nice to see you. Tom. On Tom Kurtz I believe I joined this group last summer maybe August. Haven't met any of you directly. That may be some day but we welcome you Megan I'm a retired hospital CEO. I have about 45 years. Wow. In total. Yeah. Wow. Nice. I started when I was one. I figured I just assumed that yeah. You're up. Hi Megan welcome. I am Rhea Moriarty I am not sure exactly when I joined the board I took over someone's term who had left. So I joined sort of off of the regular schedule and I'm now in my first actual my term. So maybe maybe two years. Anyway, it's it's been a joy to be on the board so welcome I'm sure. Thank you so nice to meet you. Rhea tell us where you work. I work with the Longmont Humane Society. Oh, yeah and the director of operations over there so nonprofit is very nice my thing. I'm very, very familiar with the need to fundraise. Yes. That's great. Hi, I'm Brydon Cook, I've been on the board since 2016. And I guess I'm the vice chair too. I'm a writer at a technology company in town. And I just love the museum. Very nice to meet you. Susie are you there do you mind introducing yourself. There she is. Yeah, here I am. I'm joining from my phone today. So I am council member Susie. I'll go faring and I'm served at the board as the board council we ace on. And I'm also still in my classrooms. So I'm a third I'm also a third grade bilingual teacher. Oh my goodness. You got a ton of free time sounds like. Yeah, yeah. Nothing but free time. So nice to meet you. Welcome. Thank you. And I have somebody on my screen that just says community services. I'm not sure who that is. But Angela. I think it's Angela. Are you, are you also. Then I have to facilitate. Oh, no, no, no, never mind, never mind. It went away when you turned your camera on. Okay. Sorry. Okay. That's all of us. Okay. So does anybody have any questions from Megan? All right. Great. Okay. Where are we next, Steve? Okay. So now it says you're going to talk about the on audited statements. Okay. Let me really quickly. Yeah. Is there a spot? I'm sorry. I don't have the agenda open. I don't have the agenda open. I don't have the agenda open or. That's done in the new business, but you can get to it then. If you want. Nope. Nope. Nope. I will go. I will go to financials. I'm going to try to share my screen. Let's see if this works. Tom, you had asked about this at our last meeting. So I thought it might be worthwhile to just. I don't want to spend a ton of time on this, but I think it's totally appropriate for you guys to understand the way our budget works a little bit better. And it's a bit, it's a, it is a bit of an education. So again, if you have any questions, just let me know. Can you guys see the screen there that has the financials on it? No. Yep. You can. Great. Okay. So one of the first things I wanted to. Make sure you go understand is that this is our 2020 year in financials, but they're unaudited. So this is a draft. But in fact, it's probably pretty close. The things that. Tend to change. Before they finally get audited are very minor. So. I would call this pretty darn close to, to final. And the audit should happen. Audit should be happening. Really quickly. So these are going to, these are going to be pretty close to the final numbers, but just so you know, these are unaudited figures. And I wanted to bring this part of the report. Just to make it clear to you that, you know, we've got essentially four different funds that the museum operates, but in the general fund, those dollars are essentially use it or lose it. If you will. We don't maintain any of that year over year. And so at the end of the year, that is zeroed out, but that's not true for our AIPP fund, our museum services fund and the museum trust fund. And at this point, we are at about $2 million in the bank, if you will. And that the majority of that money really does come from the AIPP fund. And so the way that that fund is populated is through capital projects that are over $50,000. And 1% of those projects hit that AIPP fund. And so during the, you know, after the flood happened, and there was a lot of capital improvements that happened on the heels of the flood. This balance really increased a lot. And so we're still kind of seeing that. And Angela is working really hard to try to spend this money. So that, I mean, there's no reason to keep its fund balance as high as it is. We should be paying artists is what we should be doing. You know, and so she, she really is working hard to try to pick at that fund balance. But we, we are sitting nicely. I mean, I don't want to take these down to zero. I want these, I want to have a little bit of cushion because anytime we might go over budget, this is where we would rely on, on a little bit of cushion. So I like having a little bit of, you know, you know, you know, the way that the city is funded is through taxes. And we generally speaking get about a million dollars of subsidy through the general fund every year. And what you see here is what we receive at the museum as revenues. So what you're seeing here is that basically, you know, this figure, the total of our expenses equals this figure, which is the total of our revenues always. That's always true. And so the amount of money that we were get, that we get from our revenues is offset by the amount of money that we receive as a subsidy. So that's what we're seeing here. So that's what we're seeing here is that basically. This figure, the total of our expenses equals this figure, that we receive as a subsidy from the city. And then there's, you know, always these sort of miscellaneous dollars that, that show up as well. So basically, you know, our revenues that go back to the city plus the, the subsidy that we receive from the city is our total revenues and the general fund. AIPP, as I talked about, essentially is funded through these capital projects. And so generally, and Angela, you're here. So you can correct me if I'm wrong, but I think we usually see about $200,000 in revenue every year. Like I said, that there was an exception after the flood. And there were a lot of capital projects, but I think generally speaking, this is the, the sort of revenue that we expect to receive it every year. I think if Angela disagreed with me, she would tell me. So then the meat, okay, thanks. And then a museum services is, that's where we really see the grants hit that fund, the charges for services. Those are the educational programs. So our summer camps and art and SIPs and that sort of thing. Those dollars hit this, this fund. And then we see our private grants, our private fundraising hit this fund. And then the kind of wonky thing, this one right here, when we were ramping up to be able to get SCFD tier two qualification, we actually passed a number of resolutions through city council in order to be able to have our budget reflect things that were museum related, that otherwise didn't actually hit our budget. So for instance, building maintenance and parks mowing and things like that, that are legitimately museum expenses, but actually showed up on in different accounts in city. And so when we were ramping up to try to get SCFD tier two funding, that was one of the things that happened is that there was a resolution, several resolutions actually that happened so that we could just essentially have a transfer in to reflect those dollars, but then essentially an immediate transfer out and I kind of think of it as like we paid our bill, right? So we paid our bill for facility maintenance. We paid our bill for mowing the lawn. We paid, you know, and so what you see is that this dollar figure in essence is countered by this dollar figure. There's a little bit of a difference, but essentially they are a transfer in and then a transfer out. But what it does for us is that those actual expenses hit our budget so that we are able to achieve that SCFD tier two threshold. So those are the things that end up in that museum services fund. The trust fund is a funny thing because it's kind of a relic from the olden days and we've reserved it essentially as the fund where we do all of our transactions for the gift shop. And so we do, that one is easy. That one is basically gift shop expenses hit the expense category and gift shop revenues hit that budget. So that one is actually a really easy one to track. So with all of that said, our total revenues for 2020 are about 2 million bucks. And we for just, just this is kind of as an aside with this little educational tutorial, but the threshold for SCFD tier two revenue is about 1.7, 1.8 million dollars. So what we would do, and this is kind of a white wash, but basically what we do is we take that figure and we subtract the amount of money that we got from SCFD, like that they don't, they don't count their own revenue when determining that threshold. So essentially this is SCFD money is a little bit different, but mostly this is SCFD money. And so it would be this figure, the $2 million figure minus this figure that would tell us what our revenue threshold is for SCFD purposes. So that's a quick and dirty tutorial about our, our financials. I am happy to take questions if anybody has any. I know that that's probably a lot. And if you want to dig into this and ask me questions later, that's fine too. Okay. I don't think there's any questions. So even if you want to take us on. Okay. I do not have a report. So Jared, would you mind giving us your presentation? And then I don't know if you also want to address the, the things that you're doing that were in the director's report, all the stuff you're doing for exhibits as well. Sure. Thanks for inviting me. I'm going to start talking a little bit about my background, talk about what our exhibition process is. And then talk about some of the upcoming exhibitions we're going to have coming up. So I'm origin from Western New York, the Rochester area. I've been in color about 25 years. I've been working museums for over 30 years now. And I've done, been involved with like 50 or more exhibitions. I was a studio art major in college with a concentration in printmaking. And luckily got a job right out of school with a strong museum in Rochester, New York. They were originally a museum on Victorian history. But while I was there, they switched over to more family friendly audiences. And it's been incredibly successful. They've added on to the building two times. And now they're in the middle of a third edition. So it was kind of interesting to watch that transition take place. I moved to Colorado in 96. Got a job at the Denver museum of nature and science and their exhibition department doing design work and some exhibition development worth there about five years, took some time off. Motor cycle through India, Southeast Asia came back to America and found a job at the Walmart museum. My original plan was only to be there about a year, go to grad school. And 16 years later here, I plan. My role has definitely evolved over the years. I'm currently curator exhibitions, a role in which I wear many hats. I oversee all the gallery work and work with the exhibition team on what exhibitions we want to pursue. You know, I do exhibition development, design, fabrication, installation, de-installation. Curated shows from scratch. We work with guest curators. We also do rental exhibitions. It pretty much runs the gamut. One thing I really like about the Walmart museum is that we're small enough that we can kind of decide what we want to pursue. And it's also really a creative environment and a lot of really great people are passionate, passionate about their work. So our process, we have about 2,500 square feet of temporary exhibition space and about 2,500 square feet for front-range rising. And we do a mixture of in-house develop exhibitions such as the low rider exhibit, Walmart 150 coming up, World War I was in-house developed, TP to Tiny House, which was supposed to open last summer, but it's going to open next summer. We do rental exhibitions. So there's lots of companies out there that have rentals we can bring in-house. Like examples of that would be Ansel Adams, the dinosaur exhibition, tree houses, red grooms wasn't really a rental, but we did borrow it from another art museum. If we do do rentals, we like to make it relevant to Longmont. So we'll sometimes add things locally. Like the dinosaur exhibit, we borrow bones from DM&S, Denver Museum of Nature and Science, or taxidermy animals for the tree house exhibition, red grooms, we borrow rodeo items from the pro rodeo hall of fame. And then we also do guest carriage shows such as the Impressionism exhibition that's on there right now. But believe it or not, we can usually do the in-house exhibitions cheaper than most of the rentals. And one of the advantages of doing it in-house is we can customize it to represent our community. And what we'll do is we'll reach out to members of our community who have an expertise in the subject. We are presenting in former committee to help develop the content of the exhibition. And we also get to do the fabrication in-house, which is kind of a rarity in the museum world these days. We're really lucky to be able to do that and have the facilities to be able to do that. We've also started a paid internship program. So we're working with students interested in exhibition design and fabrication, mostly from CU, their environmental design program. And I've been doing this for 30 years and I just kind of want to pass on my knowledge on the next generation. So it's nice to do that. And so far it's been pretty successful. We've had some really good interns. So we do have an exhibition team that meets twice a month where we discuss exhibition development. We'll brainstorm what exhibitions we want to pursue, get all these ideas together, and then we'll do a visitor survey and just see what the visitors think, just because we might have blind spots and what we think might be popular or what's not popular. So it's great to have the visitors chime in. And we're actually in that process right now of getting the visitors input on what we want to do next. Right now we are booked through 2023. So we're looking for exhibitions for 2024. And once we do that, we have an exhibition development process, which I'm going to share with you guys, which I believe it's this one. So essentially we'll develop the initial exhibition concept. We have a program evaluation tool, which was something that came out of our last StratOps. I'll show you that real quick. So did that change to a new screen or you guys still see in the original screen? It changed. Okay. So we call this PAT, our program. What does PAT stand for? Program assessment tool. So it's 10 different criteria. And then it's a matrix. So we see, you know, what does excellent look like, what does adequate look like, what does poor look like. And then we do a score based on that. And then we add it up in just, it's a way we can compare exhibitions against each other through all these criteria. And we found it really helpful just to have conversations around the exhibition and how it's going to impact different parts of the museum, like education or programming. The facility. So this has been really helpful, just mostly for just having the conversations, getting everyone on the same page of what this is going to look like. So after we do that, we'll run some front-end evaluation visitors, get engaged with their interest. We've also done evaluation with what titles, people like, things like that. We'll put it in the schedule, form a project team, determine who the project leader is, contact any community stakeholders, content specialists, define roles, responsibility, who's going to do what. We'll have meetings, brainstorm the content we want to have in the exhibition, develop a budget, talk about potential funders we might use, and then it's researching all of the content, determining loans, permissions, conservation requirements, learning goals, programming plan, develop a marketing plan, how we want to spend our marketing dollars, design approach. We'll do a quick bubble diagram, so what's going to go where, how things relate to each other, the exhibition look and feel, colors, fonts, do we want old, do we want modern, what are we trying to get across in that regard. Develop the budget more, what's everything going to cost, fundraising plan, are we going to need staff in the gallery, determine what's going to be done in-house, what's going to be done out-of-house, shipping costs, all of that. Then we'll do an outline, which is everything that's in the exhibition, all the objects, photos, text, determine the loan paperwork, any contracts we might need. Then we go into design, we'll develop the interactive, what's going to go where, create a 3D floor plan, we use a program called SketchUp to do that. ADA accessibility review, end of plan, life for components, so if we build stuff we want to know, can this be used elsewhere in the community, so we just don't have to throw it away after it's found our exhibit. We build prototypes, get these in front of visitors, see if they're using the interactive to the way we thought they would. Get any translation done, we are doing our exhibitions in dual language, not English and Spanish. Then it goes on to production of the exhibit, mounts, labels, graphics, what's going to go in the case, where it's going to go, and then it goes into install and then deinstall. So that's kind of it in a quick nutshell. Does anyone have any questions on any of that so far? All right, next I'm going to show you guys what we're going to work or what we've got coming up in the future. Next we have Longmont 150, so I'm going to share the floor plan on that. So Eric's the lead curator on this, it's divided into five categories. This first section will be technology or no, it's natural disasters, sorry about that. This section is technology. This section talks about beer and water and the relationship, a lot of breweries located here because of the quality of Longmont's water. This section is on transportation and this section is on equity. So SketchUp is a really great program, it allows us to lay everything out, 3D, it's two scales so I can take measurements off that, and see what's going to go where. This is a cool civil defense siren in our collection. This is a little interactive we're doing on the train crossing at Main Street so it'll be all these little cars and an actual electric train going back and forth across Main and then you can write a comment on your experience with getting stuck on Main Street by the train. After that we have an exhibition called Washi. Let me show you that one. And Washi is it's based on Japanese paper and it's nine so this is a rental exhibition it's nine Japanese artists and so a really traditional method of making Japanese paper but these are contemporary artists that are actually using it to make sculptural things. A lot of it is 3D, some of it is two-dimensional. I don't know if any of you guys saw both the fold exhibition it's the same company that we rented that from and it's actually the same curator that worked on that put this show together. So a lot of really nice and varied stuff so we're really excited to have this in the gallery and this one will open on January of next year and we'll run until May but just like this is incredible it looks like lace work. Next after that is the TP to Tiny House exhibition so that one we were supposed to install it last summer so we have this one about 80% built this is a family from the exhibition we wanted super hands on so this is going to be a shepherd's wagon they use these in the late 1800s early 1900s for sheepherders so they would pull it to a pasture in the mountain the sheep would graze and then once they're finished grazing in that area they could move it to another spot and the sheepherder would actually live in it so it's going to be full size you're going to actually be able to go into it kind of see what the life was like this section talks about log cabins these are some actually historic logs this would be tools related to building a log cabin this is actually a log cabin made out of pool noodles so kids will actually be able to build a log cabin and tear it apart this will be a pillow fort building area that's kind of geared towards younger kids this is actually a full size tiny house this is actually already built there's a 53 foot trailer that's museum parking lot I don't know if you guys have noticed that but that's actually where all this stuff lives right now so we built it so it could come apart go into a trailer and store it so we'll be able to pull that out put it back together hopefully I'll be able to remember how to put it back together because it'll be in two years since we built it this part talks about Native Americans and on living in a TV building a house is a conversation between humans and the environment so you're building based on the environment you're trying to protect yourself against this section will be on alternative building methods such as straw bale construction or earth bag rammed earth and we're also working with CU's architectural program to kind of brainstorm ideas of kind of up and coming types of construction methods this is a wind tunnel interactive which we have built a prototype for that we have components where you build a house you put it in the wind tunnel expose it to varying degrees of wind and see which designs hold up the best so as I said before we had this about 80% built but there's still a lot of work to do after that we're talking about doing a contemporary Native American art show so for that one we want to bring in a guest curator so right now we're brainstorming Native American curators and artists that we know that we can work with and what we kind of want to do is bring people of color in as guest curators to kind of give them access to curating in a museum and just curating shows and just kind of share the power so we're not putting western lens on what we're showing in the gallery so that's going to happen in spring 2023 and then in summer 2024 we're doing an exhibition in collaboration with the Boulder Museum of Contemporary Art where we're going to pair artists with farmers and it's going to kind of focus on the land and the relationship to the land and try to get across what the visitors' relationship with the land is so they're going to partner with the farmers over a period of time and we're going to display the artwork that comes out of that relationship we're also going to have artwork on three off they're offsite like farms in the area so between here in Boulder Oldman Farms is one of the farms we're thinking about working with our work actually on the farms and we're talking about possibly having a couple weekends where we activate the farms and have performers and other artists and everything come out to have more things going on so that's kind of a quick what we do, does anyone have any questions or need clarification or anything? That's great, thanks so much Jared It's always interesting, I don't know how you keep and then of course you're the king of making those whatever they call, sneeze guards for everywhere in the city Yeah, we got transferred to that once COVID hit is utilizing our CNC machine to make plexiglass barriers for all the public desks throughout the city and we ended up doing 75 to 80 of them everyone customed just sheets and sheets of plexiglass but it was good actually to you know get back to work and after being stuck at home for so long Does anybody have questions? It's not? Thank you I'll just add that I think Jared is a total rock star he can design anything he is so good at working with students and being a mentor he is such an incredible asset to the museum so I sing his praises often And it is a team effort, we do have a really great exhibition team which is nice just to get input from educators Eric is a really great historian in his perspective, Eileen the registrar Joan is part of that so we have marketing included just so we can cover all these different bases and look at things from many different perspectives and it really helps also to have community members as part of the team too just because we're a small staff so we're not experts on everything and there's so many passionate people out there in the community that know so much about so many different things so just to tap into that and it also builds excitement within the community when you do that you know instead of just being top down saying these are what you should learn it's good to go out in the community and rely on their expertise and just see what they want and what they think is important and we try to do visitor evaluation it's something we can do a lot better but hopefully we'll be able to get a position that can focus on that on a more consistent basis but we do try to put it into our process thank you the only thing I wish is that you had shown us pictures of the shop well if you guys are ever in the building and want to throw the shop please let me know I love showing it off a lot of people don't realize it even exists but it's a really for a small museum we have a really nice facility we're really lucky in a very small space yeah we do run into storage issues quite a bit that's why you see containers on the parking lot that's overflow thank you so now the next thing on the list is some old business the land acknowledgement statement update looks like what I understand anyways is that we're looking for approval of the draft as a starting point for it then to be forwarded on to whether it's city council or other entities here in the city for additional consideration and updating and I don't know council member Hidalgo Ferring did you want to speak to it at all I think Eric has a copy of the current draft maybe he could put up for us I wasn't sure no and I think when we met with Carmen something we had discussed was the idea of having something that is short and I can't and Kim correct me if I'm wrong wasn't there going to be a space I think on the website or something where we could where we would be able to have more historical context that was something I had in my notes we had talked about that because I think that based on some of the inclusivity work that Carmen has been doing there are these sort of expanded statements but functionally it would make sense to have something short especially if we're hoping that city council will adopt it and recite it with frequency okay yes yeah and I think for us and this would be something that I would really heavily emphasize with our city council and members of our staff is we have to also put this into practice otherwise it's just words so we have to kind of make that commitment so I think when we had that resolution for the climate emergency so taking concrete steps to address the climate emergency so if we are going to move forward with having a land acknowledgement, a statement recognizing the historical the land that we reside on right now what what have been, what were the traditions of this land before we arrived then we need to also show that in our practice so I want to make that commitment right so I'll also share the list that Carmen shared with me that I think goes to that point that ultimately there is action behind this and a lot of a couple of projects that Angela's been working on where we think that this is going to come into play that there are going to be collaborations with the northern Arapaho so art and public places is working on some relevant projects the Laumat sister city is forming an official sister city relationship with the northern Arapaho and that is the first in the country you guys this is kind of been in the works for a while now and I don't know that people really understand the significance of it because it really will be the very first time that this kind of relationship has been established with a sovereign Native American nation and so I don't want that to go unnoticed and we also that Carmen is also working on an inner governmental collaboration with Boulder County city of Boulder and the city of Longmont to develop a co-management for indigenous use so that's things like a sweat lodge we're talking about doing a sweat lodge at the sandstone ranch space and so they are also working on additional space for traditional use at sandstone ranch and then you know there are things like the quilt that is at the civic center that Jared actually helps mount and install and you know one of the other many things that he ends up doing but I do think that trying to understand the bigger picture and then what could be coming in the I would like to encourage us all to consider adopting this as a draft so that Susie can feel comfortable moving this on to city council the other city council members anybody have comments questions about it if no one has other comments or questions then I guess I'd like to put it out there is there a motion to make this land acknowledgement statement that we have here something that the Longmont advisory board museum advisory board would like to approve as a draft for further review and use in the city so if there's somebody who would like to make a motion to do that Tom see Tom is there a second I'll second thank you all in favor please say I can't see you any opposed okay so that is a unanimous support of this particular draft so thank you very much thanks for putting that up Eric so look forward to hearing back what happens in the next steps or reviews of that and where we're going to go from that point as far as new business Kim that's where we had the master development plan schematics information if you want to talk to that sure hang on one second I'm trying to share with you guys can you see that okay so these are the boards that are actually at the museum right now and as we've said there's going to be another member on June the third five to seven so you could see these in person if you want to take a closer look at them so I'm not going to go over these in detail I just wanted to kind of introduce them to you and make sure you guys were aware of these opportunities to provide some more feedback basically what the architects have done for us is that they've broken them down in terms of a site plan with an accompanying floor plan and so on the outside you get a sense of kind of how it would occupy our portion of quail campus and then on the inside you get a sense of what those different details look like and so this is what they are calling concept a so concept a ends up having all of this parking around it's got this sort of courtyard area in front of the museum so that space that's our current roundabout that would go away this is actually a new roundabout that's part of the quail campus master plan and then there are these kind of connection points into the quail campus park if you will so this is a this would all end up being hardscape here hardscape here in our courtyard with a more sort of purposeful courtyard in the back and then once we get into the floor plan what you see is that our loading essentially changes so in this plan what you see is that the kind of beige parts of this that's the existing building currently what we have is that the load in is here which is problematic from a number of vantage points one being that we've got our back of house basically in the front of the house but also it's really difficult for trucks to get in there just technically speaking that's difficult so that would change to this portion of the museum and in this version they have added that 500 seat facility so that's what you see here so we've got some loading we've got a new gallery here a new gallery here some new restrooms here some new restrooms here we've got some this turns into a bit of a cafe and then out on to the plaza we'll be able to spill and have some sort of social space we are dedicating some of this to the specific spaces I wouldn't pay that much attention to because all of this is movable at this point but currently we've got this as the children's dedicated museum and the entry then ends up being here one of the things that we're trying to address is I'm sure that you guys have experienced this the ice that is in front of the museum because of our northern orientation and so that would end up making this basically the entry point I'm going to move on to the next one this is the site plan for concept B and that is without the performing arts addition and so the entry ends up being here which would give us even more of that sort of western exposure and help us address the ice issue and then the courtyard sort of expands out here that northern courtyard expands out here with these again these connections to the interior of Quayle campus and then we've got the same kind of thing happening with witches that we've got a hardscape here and we've expanded what we're doing in the courtyard back here and then on the site plan what we're seeing sorry it's touchy is basically we've got a kind of similar arrangement with new gallery space here new gallery space here new loading here then we've got a cafe here and new gift shop in all of these we've got an expanded gift shop as well and so the entrances here with basically this sort of corridor to reach all of these other spaces and then in plan C this is another kind of example where there is the addition of the new auditorium space except in this what they've done is oops there is that the auditorium is on the sort of northern side and the thing that happens with this one is that basically we create this nice courtyard that connects this performance base with this performance space and so I think there's a lot of alignment there and again we've got the additional gallery spaces we've got the re-oriented loading space and in this example what they've done is they've got covered parking there I'm sorry covered entryway there so that's what you see here in all of these they have been very mindful of loading in so some like bus drop off places and that sort of thing and also in all of these examples there is it's under part in virtually every example so the thing that we are considering if we do this is that we may need to do a parking structure and what has ended up making a lot of sense is that the parking structure would go here so that we can share that with the rec center so I don't want to go into too much more detail again I'm happy to answer questions that anybody might have but you will definitely have opportunity to look closer at these things and kind of dig into the details of it in all of them the architects have included sort of benefits and trade-offs to consider and so you can kind of look at those in a little bit more detail and so let me know if you have any questions I'm happy to address them this is a movie all of this is evolving so none of the drawings that you see here should we consider final designs at all this is all trying to receive some information trying to understand what the community really wants to see happen at this site trying to understand how we might be able to fit it all in in that location so I am open to questions if you guys have any on the top of your heads now we'll be sure to let you know go ahead I just have one question and I'm sure this is totally out of line and maybe not something that you even have at this point but do we have any ideas costs on you know we have three versions and then there's the parking structure and I mean do we have you know any no-ball park at this point even not at this point so basically what the architects are hoping to have happen is that we will get all of this feedback and then of course they're getting a lot of feedback from staff as well and so we'll get all of this feedback and they're hoping to be able to narrow this down to a single design and as I said these are high level conceptual designs so it's not like it's a finished product but at least narrowing this down to a single design and then once we get to a single design that's when their cost estimator is going to come in and really give this a thorough come and so we'll understand what the parking garage would cost we'll understand what an additional 500 seat facility would cost and so we hope to have the answer to that question by about mid-June well that seems fast yeah since it's past mid-May yeah no they're fast we've been doing this I know I can't even remember it seems like maybe mid-January and they are sticking to a schedule very well and so I feel confident that they'll be able to get that for us okay and I know that we really probably don't want to go here but the extra 500 seat auditorium that potentially is part of the other project does that just mean that we have more stakeholders involved in decisions on this if we go that way yeah yeah definitely if we go that way they will very understandably want and need to be involved with the design decisions it wouldn't make any sense for us to build that and for them not to be able to use it so we definitely want to make sure that their voices are heard in that process and so yeah you're right we will make sure that their preferences are heard and it may be the death of the project Eve to your point I mean if we can't accommodate their wishes in these plans then we move to other opportunities for that 500 seat facility well and then I would just hope too that if they're going to have that much input then they also could help provide funding the plan all along is that they would help with that definitely that they would be part of the fundraising and involved with that yeah no I appreciate the questions I have just a small question from when I was looking at it plans A and C say that they one of the benefits is universal restrooms does that mean that that would not be something that they're considering for plan B that's interesting I don't think that that's the case I think that they are I think that universal restrooms are in all of the plans they just didn't call it out in B but I think that universal restrooms are in all of the plans yeah that's really good lady you looked at these go ahead Tom oh we can't hear you you're muted you're muted yeah I'm trying I couldn't get it it was like frozen or something when I went in to engage Longmont the other night to look at the schematics I don't know what I was doing wrong but I couldn't find them did you say they're not there yet they're not there yet yeah nope you are not you are not missing anything we've just had some editing that we've been working on so I think it's going to cross your fingers I think it's going to launch on engage Longmont by the end of the week I was thinking that's what you said earlier in your report but I just wanted to make sure I wasn't totally trying to get it I'm happy to let you guys know once it's launched on engage Longmont so that you can get in and spend some time with it that was one of the things we learned I think with the event that we had on the 8th the free day on the 8th is that it actually does take some time to absorb this and so I do think that engage Longmont is a great format because you could just spend some time with it you know and give your responses yeah okay thanks I think one of my when I was looking at them the drawings that are in the atrium right now my big thing some of it was trying to to really visualize what the existing layout was because I was looking at the other and I'm like okay but where is what we currently have I found that a little bit difficult to see it is a little bit difficult but I'll share my screen again and to point it out that essentially it is the beige some of these colors are pretty similar to each other but the bits that are drawn in this sort of gray beige represent the current building in all of these different that's very helpful because I don't I didn't see anywhere on the drawings where it actually called that out maybe I missed it I noticed that and so when I had them put it up on Engaged Longmont there's a little key there so hopefully on Engaged Longmont it's easier to notice great thanks any other questions about that I look forward to seeing some of your feedback and hope that you share it with friends so that we can get their feedback as well thank you guys it's exciting so are there any other board comments anybody have anything that they want to bring up or comment on no everybody wants to go to dinner okay is there a motion to adjourn the meeting Eve do we need to talk about the officers positions now if you'd like to that's fine that's okay it's not really my role do you want to I guess as you may have noticed my term is up my final term is up at the end of June so we'll need to elect or you will need to elect someone you will need to elect a new chairman and vice chair so at this point we have several people who have responded with interest if anybody is interested you could give Kim a call like I said that's not coming up that will be the July meeting Bryden has been great in being the vice chair so both those positions for the new term that's coming up so anyway just give a thought to whether or not you'd be interested in doing that it's not a super hard job and any of you probably would do better than I've done but I have a question is there any reason that we could not hold the election in June for the new term to begin in July so that we don't come to the July meeting without a leader I don't really know the answer to that question I'm not sure Joanne are you still there somewhere do you know I don't remember seeing anything specific to that I suppose if you're electing people whose terms continue I don't know Joanne check I think typically what we've done is that we've just moved it to the top of the agenda in July I think different boards may do it differently but we can certainly do what you suggested Dale I don't see why not but typically we have waited until July well I suppose that doesn't take into consideration who is to the board or being renamed to the board because you wouldn't know by then I suppose so I just happen to think I belong to some groups that do it that way go ahead and have the election for a term to begin later but it seems fair to the person who's coming in as chair that they would know ahead of time but they weren't all of a sudden you're the chair and you just found out five seconds ago it doesn't matter to me so we'll check into that and we'll just make sometimes appointments are delayed or not made also let us check into that and get back with you anybody else is that enough Kim I want to address okay all right so now would anyone like to move to adjourn the meeting I so move thank you Dale is there a second a second this is Rhea thank you Rhea all in favor please raise your hands thank you opposed okay that passes unanimously thank you all very much and enjoy the nice weather and we'll see you guys next month good night everybody thank you everyone